Sate authorization from_a_z
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Transcript of Sate authorization from_a_z
State Authorization from A-Z
Joel Tobin
Franklin University
Accreditation & Institutional
Effectiveness
• Nonprofit, private institution• Online & campus-based programs• Associate, Bachelor, and Master
degrees• Students enrolled nationwide
Welcome
Sharyl Thompson
American College of Education
Regulatory Affairs &
Compliance
• For-profit, private institution• Online programs• M.Ed degrees • Certificate programs
Purpose of Presentation
• Share experiences and best practices for the completion
of state authorization applications
• Describe effective processes and procedures for
maintaining and renewing state authorizations
• Provide insights and recommendations on approaches
for successful navigation of the state authorization
environment
What do YOU want to learn today?
Ideal State Authorization Team
INSTITUTIONAL KNOWLEDGE Broad understanding of the mission, organization, and departments of the institution
DETAIL-ORIENTEDStrong project management and organizational skills
STRATEGIC PERSPECTIVEMust make decisions or give recommendations concerning grey areas
COMMUNICATION SKILLSVerbal and written,with colleagues as well as with regulators
Getting Started
• Review relevant statutes and regulations
– “IT DEPENDS” on type of institution, delivery formats, level of activities
• Compare multiple sources of information
• Create your own spreadsheet/table to track information
• Build and foster internal and external relationships
Review Create Compare Build
Review Statutes and Regulations
• Definitions
• “Triggers” for physical presence or operations– Facilities, infrastructure and technology – Practica, internships/externships, independent study– Proctors, tutors, mentors, preceptors– Marketing initiatives– Recruiting initiatives
• Exemptions• Licensure programs with curricula or requirements dictated by
state professional licensing boards, e.g. education, nursing, social work
Review
• Understand each state’s terminology• Adjust your terminology to match that state
PhysicalPresence
Exemption Internship
Advertising
Review Statutes and Regulations
Agent
Review
Compare Sources of Information
• SHEEO State Authorization Inventory
• WICHE Cooperative for Educational Technologies (WCET)
• SAN (State Authorization Network) group websites
• UmassOnline and USG websites and databases
• EduVentures survey
• Other sources for purchase
Compare
• Number of students• State expenses (initial, annual, bonds, etc.)• Cost of not serving existing students• Cost of monitoring and maintaining• Cost of personnel
Strategic Decisions Regarding State Authorization
Create Tracking DocumentsProgram Authorization Status by State_2.2.12
States and U.S. Territories
Program Name Degree AL AK AZ AR CA CO CT DE
Applied Management B.S. A A A R A A A AApplied Psychology B.S. A A A R A A A ABusiness Administration B.S. A A A R A A A ABusiness Economics B.S. A A A R A A A ABusiness Forensics B.S. A A A R A A A ACommunications B.S. P A A R A A A AComputer Science B.S. A A A R A A A ACriminal Justice Administration B.S. P A A R A A A A
Codes: Fully authorized in the state AFully authorized in the state; periodic renewal required RPending authorization in state P
Create
Create Tracking Documents
Original Authorization
Exempt by confirmation
Exempt by regs/interp Other
Georgia 7/7/2011Hawaii 4/14/2011Idaho 5/15/2011Illinois 4/4/2000Indiana - IN 7/15/2009Indiana - OH 6/2/2009
State
Status
Create
Build and Foster Relationships: External
Regulators• Be prepared before calling or emailing state higher education
agencies• Ask specific questions; provide relevant context• Always be courteous and professional• Document all communication with state higher education agencies• Remember that some states have more than one regulatory agency
Professional Activities• Attend hearings and meetings (federal, state, agency)• Serve on state/national task forces• Represent institution at meetings (CHEA, AICUO) & conferences
(HLC, WCET)• Network among agencies and institutions Build
Marketing
Academics
Financial Aid
Admissions
RegulatoryOffice
Build and Foster Relationships: Internal
• Need information on library resources, facilities, advising, student services, technology
• Know institution’s strategic or growth plan
Build
• Maintain regular communication with marketing, financial aid, academics, registrar, and enrollment, human resources, finance, assessment departments
Maintaining Compliance
• Marketing
• Catalog/Bulletin
• Consumer Information/Disclaimers
• Enrollment
• Monitor changes in regulations
• Maintaining authorizations– New program approvals– Renewals– Enrollment/revenue reporting– Surety bond updates– Agent license renewals
• Maintaining exemptions– Fees, enrollment reporting, reapplication
• Develop a system of regular review
Maintaining Compliance
Thank you for your time and attention
Joel Tobin
Accreditation & Institutional Effectiveness
Franklin University 201 S. Grant AvenueColumbus, Ohio 43215
641.947.6694
Sharyl Thompson
Regulatory Affairs & Compliance
American College of Education101 W. Ohio Street, Suite 1200Indianapolis, Indiana 46204
317.829.9384