SAP UTILITIES (ISU) Excerpts From SAP Library

Basic Functions

Regional Structure

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Regional Structure

This component contains the following

basic functions of the Utilities

Industry (IS-U) component:

Central management of address data

arranged according to postal and political

regional structure

Regional Structure

Postal Regional Structure

The postal regional structure enables you to do the following:

Manage postal codes, cities and streets.

Check the accuracy of postal codes, cities and streets.

Simplify the process of entering postal codes, cities and streets.

When you create objects that refer directly or indirectly to an address, some fields may already contain default values (as in the connection object). In other cases, such as in the installation, you must have the system propose a value.

Postal Regional Structure

Prerequisites

You must have set the City file

active indicator in Customizing for each

country. To do this, choose Global

Settings Set Countries Set Country-

Specific Checks . This ensures that the

system checks the address data,

Features

Postal Regional Structure

Features

For cities and streets you can:

Enter billing-relevant data, such as temperature area, calorific value area, air pressure area and meter reading units

When you create utility installations that are to be billed, the data is then proposed automatically.

When you enter an address, the system determines the following:

The city, city district and street are spelled correctly

The city, street and (if applicable) postal code have been entered

The city district corresponds to the city, the street corresponds to the city, and the city district corresponds to the street

The postal code exists (including the postal code for the P. O. box)

The postal code has been cleared for deliveries/PO boxes

The postal code exists in the city.

Postal Regional Structure Features Continued…

If a postal code has been maintained in the street section then the postal code corresponds to the postal street section. If a postal code has been maintained in the city district then the postal code corresponds to the city district.

If you enter an incomplete address the system determines the missing information. However, you must have specified a country. You can enter an address in one of the following ways:

By postal code only. The system determines the city and street, provided that there is only one city and street for that postal code. If there is more than one possibility, a dialog box appears in which you can select the address you want.

By city, street and house number. The system then determines the postal code and the city district.

The region is determined from the other entries.

In the Street and City fields, you can use the search help to enter data in several address fields at once. For example, the search help for the street also provides the city, country and region..

Postal Regional Structure

Use

The postal regional structure enables you to do the following:

Manage postal codes, cities and streets.

Check the accuracy of postal codes, cities and streets.

Simplify the process of entering postal codes, cities and streets.

When you create objects that refer directly or indirectly to an address, some fields may already contain default values (as in the connection object). In other cases, such as in the installation, you must have the system propose a value.

Postal Regional Structure

Postal Code

Definition

Code allocated to an address to simplify postal delivery. The national postal authorities control the assignment of postal codes.

Use

A postal code can be used in different ways (for example, as a delivery postal code or P. O. box). The postal code is only unique if you enter it in conjunction with a country.

Integration

If you set the City file active indicator for each country in Customizing, the system determines whether the postal code you enter exists and whether its intended use is permitted. To set this indicator, you choose Global Settings Set countries Set country-specific checks .

Postal Regional Structure City

Definition

Town or municipality as defined in the postal regional structure. This does not necessarily have to correspond to the political regional structure.

Use

In the city you can store data such as the region and the transport zone, and also application-specific and customer-defined data. This data is accessible to the programs of data objects that have an address.

From the city you can branch to the following sub-objects:

Postal codes

These are the postal codes permitted in the city.

City districts

You assign the number of the city district yourself. If the postal code in the city district is unique, you can enter it here. However, this is only possible if you entered the postal code in the city first.

P. O. boxes

Here you allocate P. O. box numbers to postal codes. However, this is only possible if you entered the postal code in the city first.

Postal Regional Structure

City Structure

The key of a city consists of the city number and the country . This ensures that the key is also unique if cities are created for different countries by means of data carriers with external number assignment.

You can enter the city name and the short description according to language . In this way the special situation in areas with multiple languages is taken into account.

Integration

If you set the City file active indicator in Customizing for each country, the system determines whether the city that you enter exists. To set this indicator, you choose Global Settings Set Countries Set Country-Specific Checks .

From the postal code entry screen, you can switch to the postal code creation screen.

Postal Regional Structure

Street

Definition

Road surface together with the surrounding buildings.

Use

In the street, you can store regional structure data such as the city district and regional structure grouping, as well as application-specific and customer-defined data. Data objects for which an address has been maintained can then access this data in the programs.

Data that is stored in the street or in the street section overrides data stored in the city.

Different streets with the same name are created in the system as different streets. A street that runs through several cities must be stored in the system as several streets.

Postal Regional Structure Street Structure

Structure

The key of a street consists of the street number and the country . This ensures that the key is also unique if the streets are created for different countries by importing data carriers with external number assignment.

The street name and the short description are language-dependent . This allows for the special situation in multi-lingual areas.

In the street you can branch to the sub-object postal street sections . Here you can store data such as the allocation of house number ranges to postal codes and city districts. This data overrides the data stored in the street or in the city.

Note

You can only maintain postal codes if the Street postcode indicator (street-specific postal code) is set in Customizing for each country. To do this, choose Global Settings Set Countries Set Country-Specific Checks .