SAP Portal Content and Site Management by OpenText
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Design and Manage Content-Rich Intranets &
External-Facing Portals with
SAP Portal Content and Site Management by OpenText
© 2012 SAP AG. All rights reserved. 3
New forces are rapidly changing the world of IT
Consumerization
Social
Cloud Big Data
Mobility
© 2012 SAP AG. All rights reserved. 4
Resulting in an ever-growing content chaos…
© 2012 SAP AG. All rights reserved. 5
• Unstructured content constitutes 80% of organizational data
• Doubles every 18 months
• ECM market grew 11% in 2011 to total of $4.3B
• 70% of firms say they will invest in ECM in 2012
• Market is expected to pass $5.0B by 2014
Source: Gartner: Enterprise Content Management Software, Worldwide, 2011
Enterprise Content Management (ECM) Market
$3.200M
$3.400M
$3.600M
$3.800M
$4.000M
$4.200M
$4.400M
2009 2010 2011
© 2012 SAP AG. All rights reserved. 6
0% 5% 10% 15% 20% 25%
Improve Efficiency
Optimize business processes
Compliance
Reduce costs
Mitigate risk
Enable collaboration
Improve customers service
Faster turnaround
competitive advantage
ECM - Drivers for Adoption / Pain Points
Productivity
Enterprise readiness
Collaboration
Source: AIIM-2011-ECM-State-of-Industry
© 2012 SAP AG. All rights reserved. 7
SAP Portal Content & Site Management by OpenText Adding the missing puzzle pieces for Portal Content Management
© 2012 SAP AG. All rights reserved. 8
SAP ECM Suite by OpenText
Archiving Secure, compliant, cost-efficient storage of information
Document Access 360 degree information access
Employee File
Management
Automate HR File
administration and
enable self-service
scenarios
Invoice
Management
and OCR
Minimize data
capture effort and
human
intervention
Streamline
accounts payable
processes
Digital Asset
Management
Optimized
management of
rich media assets
Integrate media
into marketing
communications
Document
Presentment
Automate
document
generation and
personalization
Extended
ECM
Best-of-breed
ECM with unique
SAP integration
and process
support.
Enterprise
Records
Management
Travel Receipts
Management
and OCR
Automate receipt
handling and
streamline
expense
management
process
Portal
Content
Management
Document
Management and
Collaboration
embedded into
SAP NetWeaver
Portal and
Enterprise
Workspaces
Portal
Site
Management
Powerful Intranet/
Extranet authoring
and publishing
embedded into
SAP NetWeaver
Portal and
Enterprise
Workspaces
© 2012 SAP AG. All rights reserved. 9
MANAGE EFFICIENT, FLEXIBLE CONTENT with SAP Portal Content Management by OpenText
© 2012 SAP AG. All rights reserved. 10
SAP Portal Content Management by OpenText
Key Features
Best-of-breed & Enterprise-ready Document Management & Collaboration system based on the
market-leading OpenText ‘Enterprise Library’
Tightly integrated with SAP Portal using Out-of-the-box iViews
Social Collaboration with ‘Pulse’
Enhanced search with OpenText ‘Search Provider’
Team Sites using ‘Enterprise Workspaces’
Enhanced content workflows seamlessly integrated with ‘Universal Work List’
MS Office / Outlook Connectivity with ‘Enterprise Connect’
Utilizes Portal infrastructure SSO, LDAP, Personalization, Theming, Mashups & Localization
Extended ECM upgradability & adaptability
© 2012 SAP AG. All rights reserved. 11
Discuss
Content Management Lifecycle
Comment / ‘Like’ Create / Edit
Consume Search
Follow
Use Workflows
Check in / out
Content
Contributor Consumer
© 2012 SAP AG. All rights reserved. 12
SAP NetWeaver Portal – fully rebranded and managed
Navigation
Edit
Search
SSO
Managed
Content
Roles
Branding
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Employees follow corporate news & procedures
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Web Content
Documents
Social
Collaboration
Content & Collaboration in one place
© 2012 SAP AG. All rights reserved. 15
Enhanced Document Management
Tree View
Doc List View
Properties
View
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State-of-the-Art Look&Feel
Digital Assets
integration
© 2012 SAP AG. All rights reserved. 17
Advanced Content Search
Search box
Search results
Portal Search box
© 2012 SAP AG. All rights reserved. 18
Advanced Content Workflows
Start Workflow
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Tasks management using Universal Work List (UWL)
Work items list
Work item
data
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Tight integration with MS Office
MS Word view
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Tight integration with Outlook
Outlook
Folders
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Tight integration with the Desktop Client
Desktop
Access
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INTERACT BETTER USING
SOCIAL COLLABORATION
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Enhanced Collaboration using Enterprise Workspaces
Workspaces
Filtering Workspaces
Administration
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User Profile with ‘Pulse’
Filters & Edit
Status &
Activity Feeds
User Profile
© 2012 SAP AG. All rights reserved. 26
Social Collaboration with ‘Pulse’ Status & Activity Feeds
© 2012 SAP AG. All rights reserved. 27
Discussions Around Content
© 2012 SAP AG. All rights reserved. 28
BUILD SECURE, SCALABLE, AND BEAUTIFUL
EXTERNAL FACING WEBSITES with
SAP Portal Site Management by OpenText
© 2012 SAP AG. All rights reserved. 29
SAP Portal Site Management by OpenText
Key Features
Best-of-breed & Enterprise-ready Web Content Management system based on the market-leading
OpenText ‘Web Site Management (RedDot)’
Tightly integrated with SAP Portal using Out-of-the-box iViews
Empowering non-technical editors to create, edit, and manage content
Structured & unstructured data convergence using Application Integrator
Enhanced content workflows User-defined workflows
Multi-channel publisher allows publishing web content outside SAP Portal
Multi-language tools allow semi-automatic translation and localization
Utilizes Portal infrastructure SSO, LDAP, Personalization, Theming, Quick-Launch, Mashups &
Localization
© 2012 SAP AG. All rights reserved. 30
SAP Portal
Config
Delivery
Navigation
Assistant
Smart Edit Delivery Server
Approval
Localization
Workflow
Web Content Management Lifecycle
Contributor
Consumer Admin
© 2012 SAP AG. All rights reserved. 31
Edit
Portal Site Management – Smart Edit
© 2012 SAP AG. All rights reserved. 32
Portal Site Management – Smart Edit
Web Site
Navigation
Editing Menu
‘Red Dots’
Web Content
iView
© 2012 SAP AG. All rights reserved. 33
Search Social Collaboration UWL & Favorites
Collaboration iViews Enterprise Workspaces
Infrastructure
Single Sign On (SSO)
SAP Extended Enterprise Content Management by OpenText Suite 2010
Content Server 10.0
SAP NetWeaver Portal 7.3
DM iViews
Add document
Add folder
Add arbitrary items
Item operations: Copy, move, edit,
delete, add version, reserve
Tree view, Content list,
Properities iViews
Discussions
Discussion forums
Threads and posts
Workflow
Initiation on document
UWL integration
Modules available in Gallery
Document Search
Document Work
Document Browse
Activity Feed
To use as-is or as template
Integrate PCM Search Provider
into Portal Search
Basic & Advanced search
Folder browse
Activity Feeds: folders, documents,
colleagues
View, comment, share status
User Profile
Workflow integration into SAP
NetWeaver UWL
Favorites integration of most-
used/liked PCM views
SAP Portal Content Management by OpenText
Main Components
Personalization
Theming
Localization
© 2012 SAP AG. All rights reserved. 34
Management Server
SmartEdit
Workflow
Translation
Multichannel
Content Sharing
Publisher
Delivery Server
Content Delivery
Dynamic & Personalized
Navigation Service
Content Repository
SSO
Portal Manager
SmartView iView
SmartEdit Link
Navigation Integration
Indexing and Search (TREX)
SAP Portal Site Management by OpenText
Main Components
© 2012 SAP AG. All rights reserved. 35
MAKING THE MOST OF MOBILE
CONTENT ON THE MOVE
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Consuming the portal into mobile devices
© 2012 SAP AG. All rights reserved. 37
Mobile Documents
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Mobile Web Sites
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Consuming the portal into mobile devices
SAP NetWeaver Portal (> 7.3 SP5)
Framework 1 Framework 2 Framework 3
SS
O
SS
O
SS
O
2 3 1
Rule
Collection
/irj/porta
l/mo
bile
*
LDAP
Administration
© 2012 SAP AG. All rights reserved. 40
CREATE DIVERSIFIED AND ROBUST
BUSINESS SCENARIOS
© 2012 SAP AG. All rights reserved. 41
Examples of Business Scenarios
Users
Interaction
Sales
Portal
Product
Catalogue
HR Manager
Workspace
Citizen
Portal Supplier
Portal
Supplier
Workspace
Customer
Portal
Sales Team
Workspace
R&D
Community
SOPs
Employee
Portal
Office Move
Workspace
HR
Onboarding
PCM/ EWS
PCM/ PSM
© 2012 SAP AG. All rights reserved. 42 42
Thank you !
For more details please contact:
Ohad Levy
T: +972-9-777-9977