SAP Invoice Credit Note Processing |
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1 Unit 3: Invoice and Credit Note Process FI: Accounts Payable SAP-ERP Accounts Payable Version 1.0 Unit 3: Invoice and Credit Note Processing
description
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Transcript of SAP Invoice Credit Note Processing |
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Unit 3: Invoice and Credit Note Processing
FI: Accounts Payable
SAP-ERP
Accounts Payable Version 1.0
Unit 3: Invoice and Credit Note Processing
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Unit 3: Invoice and Credit Note Processing
FI: Accounts Payable
Course Agenda
Unit 1: Introduction
Unit 2: Master Data
Unit 3: Invoice and Credit Note Processing
Unit 4: Payments
Unit 5: Inquiries
Unit 6: Reporting
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Unit 3: Invoice and Credit Note Processing
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Unit Objectives
At the completion of this unit, you will be able to:
Understand non-Purchase Order and Purchase Order related invoice and Credit Memo processing.
Perform non-Purchase Order related invoice and Credit Memo processing
Perform purchase invoice processing through Logistics Invoice Verification
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Transaction Codes
Finance module- Non-Purchase order related invoices
AP Invoice Entry FB60
AP Credit Memo Entry FB65 Note: Credit memo via FB60 if triggering workflow
Document Change FB02
Document Display FB03
Document Reverse FB08
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Unit 3: Invoice and Credit Note Processing
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Key Terms
2 Way- Match Concept
3 Way-Match Concept
Logistics Invoice Verification
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Unit 3: Invoice and Credit Note Processing
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Purchase Order related
2. Process PO related vendor documents
4. Process non-PO related vendor documents
Yes
No
Materials Management Module
Finance Module
1. Purchase made from vendor
5. Internal controls used in verification
3. Invoice verified against PO and GR or approval obtained
SAP R/3 Process
Represents a manual process outside of LIMS
Represents a process within LIMS
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In Summary – PO Related Invoices
2. Goods Receipt
4. Payment1. Purchase
Order
5. FI documents created to record Dr and Cr entries
3. Invoice Receipt
3 Way Match Concept
Two way match concept
1. Purchase Order
2. Invoice Receipt
2 FI documents created to record Dr and Cr entries
3. Approval obtained
4. Payment
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Unit 3: Invoice and Credit Note Processing
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Non-PO Related Invoices and Credit Memos
Invoices and Credit Memos not requiring a Purchase Order are entered directly into SAP through the Accounts Payable module.
Approvals: Can be approved before they are entered into SAP R/3. Can be entered and blocked for payment then trigger non-PO
workflow Examples of purchases that do not require a Purchase Order
are: Utilities Contributions
Note: See Admin Policy 601
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Unit 3: Invoice and Credit Note Processing
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SAP Accounts Payable Module Screen –Non-PO Invoice and Credit Note Processing
Non-PO Invoice Entry Transactions
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Unit 3: Invoice and Credit Note Processing
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Non-PO Invoice Entry (FB60)
Note: May need to set your editing options to make document type
visible
Net doc type: Invoice amount less the discount posts to the expense account
Gross doc type: Full amount posts to expense account; discount taken will post to cash discount account during payment run
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Unit 3: Invoice and Credit Note Processing
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PO Related Invoices and Credit Memos
Invoices requiring a purchase order are entered into the Materials Management module of SAP R/3 through Logistics Invoice Verification in order to verify them against the Purchase Order (PO) and the Goods Receipts (GR).
In SAP R/3, 3-way matching process is known as Invoice Verification.
Invoices which fall outside the price/quantity tolerances are blocked from payment.
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Unit 3: Invoice and Credit Note Processing
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SAP Accounts Payable Module Screen – PO Invoice and Credit Note Processing
Invoice Verification Transactions
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PO Related Invoice – Displaying PO (ME23N)
PO History tab allows you to see
any goods receipts, invoices
posted
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PO Related Invoice – Entry via LIV (MIRO)
Selecting calculate tax tells the system to determine amount, versus you entering it directly
Entry of PO number results in lines below being populated.
Accounting treatment is derived from PO.
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PO Related Invoice – LIV – Details Tab
Freight charges can be entered via the
Unplanned Delivery Costs If remit-to information is incorrect, use Inv. Party to select correct vendor
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PO Related Invoice – LIV – Payment Tab
Note: remember to check the payment terms after selecting a new
remit-to vendor, as this may have changed the terms originally
defaulted form the PO
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PO Related Invoice – LIV – Simulation
Provides overview of the Acctg doc to be posted
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Logistics Invoice Verification
Invoice Verification is the process of entering and checking vendor invoices. The invoices are verified against the Purchase Order and Goods Receipt or an approval is obtained.
In SAP R/3, 3-way matching process is known as Invoice Verification.
Credit memos with reference to a PO are posted to the MM module through the invoice verification process also.
Matching Process:
Vendor Invoice
Vendor Purchase
Order
Goods Receipt or Approval
= =
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Other Accounts Payable Processing Functions
Reverse a Document
Display Documents
Change Documents
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Transactions for Additional Functionality
Display Change Transactions
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Reversing Vendor Invoices
If documents are entered incorrectly, they can be reversed.
Reversing open invoices prevents the invoice from any further processing.
An invoice may be reversed if the invoice has not been selected for payment or a check has not been generated through the payment program.
The invoice must be reversed through the module in which it was posted.
Non-PO Invoices - posted in FI/AP, must be reversed in FI/AP. PO Invoices - posted in MM/LIV, must be reversed in MM/LIV.
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Reversing Documents – Transaction CodesFI/AP Reversal Transactions MM/LIV Reversal Transactions
Note: Currently auto-clear program does not work for MR8M reversals; must clear manually via F-44
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Change/Display Documents
It is possible to change certain fields on a posted invoice or credit note
Reference field Payment Terms Text fields
Similar to reversing a document, an invoice posted in FI/AP is changed in the FI/AP module and an invoice posted in MM/LIV is changed in MM /LIV.
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Display Documents Posted
It is possible to display a list of transactions for a particular user, date range, and/or doc type.
Transaction FB03 (select list will bring up this screen):
Possible Selection Screen
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Unit Recap
Non-PO related invoice and credit memo processing
PO related invoice and credit memo processing
Additional Processing Functionality
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Unit 3: Invoice and Credit Note Processing
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Questions and Answers
