SAP Intercompany Reconciliation

Intercompany ReconciliationWith SAP ERP

SAP AG 2005, Intercompany Reconciliation, 2

Closing Process Without Intercompany Reconciliation

Corporate GroupGroup Closing Process

Elimination of AP/AR

Receivables 1000 Payables 2000EUR 5.000 EUR 3.000

USD 2.000Payables 1000 Receivables 1000USD 3.000 USD 3.500

Company 1300Local Closing ProcessCompany 1200

Local Closing ProcessCompany 1100Local Closing ProcessCompany 1000

Local Closing Process

Receivables 2000: EUR 5.000Payables 2000: USD 3.000




Receivables 1000: USD 3.500Payables 1000: EUR 3.000

USD 2.000

• Analysis of differences difficult

• No communication supportbetween local and group accountants

• Posting Period closed already

• …


Closing Process With Intercompany Reconciliation

Corporate GroupGroup Closing Process

Elimination of AP/AR

Receivables PayablesEUR 5.000 EUR 5.000Payables ReceivablesUSD 3.500 USD 3.500









USD 2.000

Intercompany Reconciliation• Find differences as part of local

closing process• Communicate with responsible

accountants









USD 2.000

Intercompany Reconciliation• Communicate with responsible

accountants• Post corrections









Intercompany Reconciliation• Enable analysis early in the

closing process• Avoid differences altogether


Intercompany Reconciliation Process

Data Selection Data Storage

Communication

Data Presentation& Analysis

Post Corrections *

* Available through programming interface (BAdI)


New Reconciliation Functionality in mySAP ERP

Agenda Single Steps of Intercompany Reconciliation Supported Business Processes Data model Data selection and storage Data presentation and reconciliation Communication support Availability Technical aspects


Single Steps of Intercompany Reconciliation

Retrieve relevant data from various source systems Store relevant data in central system Assign documents automatically based on customizable

business rules (hard rules; e.g. same reference number) Access central system (local or group accountants) Find matching documents using customizable business rules

(soft rules; e.g. same document date, transaction currency, and amount)

Assign matching documents Communicate with other users Enhancement of functionality possible through BAdI (e.g.

posting of correction documents in operative and/or reconciliation system)


Supported Business Processes

Reconciliation of Open Items at key date GL accounts with open item management Customer/vendor accounts with open item management

Reconciliation of documents according to posting date


Data Model

Mandatory characteristics Company Partner company Document Number Transaction currency Amount in transaction currency

Additional characteristics Any additional document characteristics

Profit Center Partner Profit Center …

Any customer definable characteristics


Data Selection with SAP-Integration

SAP Integration Data selection across SAP systems Access via RFC (Remote Function Call) Function modules for data selection are available for

4.6C R/3 Enterprise SAP ERP

Components for data selection FI – Documents FI – Open Items on GL accounts FI – Open Items from sub-ledgers

Automatic derivation of Company from company code Group account from operative account


Data Selection from Non-SAP Systems

Non-SAP systems SAP provides a programming interface for the data selection of

documents and/or balances Pull principle

Data selection program calls customer specific data selection logic (BAdI) Data selection program stores data in ICR database Example: Read from legacy system

Push principle Non-SAP application calls SAP function module SAP function module stores data in ICR database Example: customer creates web transaction for supplying data


Data Selection & Storage: Open Items

Control tables• RFC destinations• Last selection• ...

Reconciliation System

Data selection process

SL Ledger in Table Group FBICRC00x

BKPF BSEG

Open ItemsBAdI

BAdI

BKPF

BSEG

SAP System A

Open Items

BAdI BKPF

BSEG

SAP System B

Open Items

BAdI

Non-SAP System 1

Documents

BAdI


Data Selection & Storage: GL Accounts

Reconciliation System

Non-SAP System 1

Documents

BAdI

Control tables• RFC destinations• Last selection• ...

Data selection process

BAdIBAdI

SL Ledger B in Table Group FBICRC002

SL Ledger A in Table Group FBICRC002

FI Posting

SAP System A

BAdI

SL Ledger in Table Group FBICRC002

SAP System B

BAdI

SL Ledger in Table Group FBICRC002


Data Selection – Further Aspects

Pre-requisites Data delivery from the source systems contains global

characteristics

Standard validations Valid companies Valid group accounts

Customer specific validations SAP provides BAdI Examples for customer specific validations

Valid combinations of company/profit center Valid characteristics for any sub-assignments . . .

Monitoring Storing of logs for data selection per company Information: date, time, user, …


Data Storage

Technical aspects

Both totals and documents are stored in reconciliation system using standard SL functionality

Standard reporting tools for FI-SL are available for intercompany reconciliation data:

Report Writer / Report Painter Drill-down reporting Data export to SAP Business Information Warehouse

Functional aspects

Changes to documents will not be overwritten by new data selection Reconciliation of Open Items

Data selection program determines whether document has been transferred before – only new documents are added; cleared documents are deleted

Reconciliation of documents Delta selection (only newly posted documents are transferred)


Data Selection, Storage, Presentation, Analysis

Summary Select data from operative systems (e.g. as scheduled

background job from SAP systems and flat file upload for non SAP systems)

Store data in central Reconciliation System (ERP2004) Assign documents automatically using customizable

rules (e.g. matching reference numbers) Present data to accountants responsible for reconciling

differences (local accountants or group accountants – depending on organizational structures)


Data Presentation: User Interface Layout

Differences to bereconciled perpartner

Unassigned documents of selected company; flexible layout to show any information contained in Reconciliation DB

Unassigned documents of selected partner; flexible layout to show any information contained in Reconciliation DB

Assigned documents for selected business relationship


Data Presentation: User Interface Functions

Show/Hide Navigation Tree

Assign Documents

Find matching document using customizable business rules

Send template based mails using information from selected documents

Add any customer definable function (e.g. post correction document)

Display original FI document in operative system

Create private and public notes; create attachments; start workflow

Delete assignments

Change layout: Display other fields, change sort order, create subtotals, etc,

Set communication and processing status


Data Presentation and Reconciliation Functionality

Functionality

Assign documents / delete assignments

Set status (e.g. communication and processing status)

Find matching documents using customizable rules

Correct transaction currency and amount

Correct amount, wrong transaction currency

…

Communication support

Template based mails

Contact person database

Customer specific functions through BAdI

Standard functions can be deactivated

SAP Intercompany Reconciliation

Documents

Transcript of SAP Intercompany Reconciliation