SAP FI/CO Interview Questions, Answers, and...

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SAP FI/CO InterviewQuestions, Answers,and Explanations

Stuart Lee

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© 2006 Equity Press all rights reserved.

ISBN 1-933804-10-6

All rights reserved. No part of this publication may bereproduced, stored in a retrieval system, or transmitted inany form or by any means, electronic, mechanical,photocopying, recording or otherwise, without either theprior written permission of the publisher or a licensepermitting restricted copying in the United States orabroad.

The programs in this book have been included forinstructional value only. They have been tested with carebut are not guaranteed for any particular purpose. Thepublisher does not offer any warranties or representationsnot does it accept any liabilities with respect to theprograms.

Trademark notices

SAP, SAP EBP, SAP SRM, Netweaver, and SAP NewDimension are registered trademarks of SAP AG. Thispublisher gratefully acknowledges SAP permission to useits trademark in this public ation. SAP AG is not thepublisher of this book and is not responsible for it underany aspect of the law.

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TABLE OF CONTENTSTABLE OF CONTENTS............................................... 3

Part I: Accounts Payable (AP) ..........................7Question 1: Additional Log ........................................ 8Question 2: Master Data ............................................ 9Question 3: Payment Terms ....................................10Question 4: Baseline Date .........................................10Question 5: One Time Vendor ..................................11Question 6: AP Vendor Group .................................. 12Question 7: Payment Run ......................................... 13Question 8: Payment Methods................................. 14Question 9: Electronic Banking ............................... 16

Part II: Accounts Receivable (AR) ................. 17Question 10 : Residual Payments............................. 18Question 11 : Correspondence Types...................... 19Question 12: Dunning ...............................................20Question 13 : Reason Codes ...................................... 21

Part III: Document Postings ..........................22Question 14: Rate factors .........................................23Question 15: Parking Documents............................24Question 16: Document Currency ...........................25Question 17: Substitution Rules ..............................26Question 18: Exchange Rate Types......................... 27Question 19: Calculated Rate v Header Rate.........28Question 20: Foreign Currency ...............................29Question 21: FB50 vs. FB01......................................29Question 22: Validation Rules.................................30Question 23: Internal Number Assignment ........... 31

Part IV: General Ledger .................................32Question 24: Transporting Tax Codes....................33Question 25: GR/IR Clearing ..................................34Question 26: Account Type Field ............................35

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Question 27: Alternative Account ...........................36Question 28: GL Views ............................................. 37Question 29: Sort Key ...............................................38Question 30: Fiscal Year Variant .............................39Question 31: Special Periods....................................40Question 32: GL Status Groups............................... 41Question 33: Recurring Entries...............................42Question 34: Currency Revaluation........................43Question 35: Account Clearing ................................44

Part V: Controlling (CO) ................................ 45Question 36: Disposing Assets ................................46Question 37: Account Assignment Models ............46Question 38: CO-PCA ............................................... 47Question 39: Value Field ..........................................48Question 40: Characteristic Field ...........................48Question 41: COPA Basis..........................................49Question 42: Operating Concern .............................50Question 43: Internal Orders ..................................50Question 44: Settlement Receivers.........................52Question 45: Performance Issues ............................53Question 46 : Internal Order Controls ....................54Question 47: Assessment vs. Distribution..............55Question 48: Reconciliation Ledger .......................56Question 49: Freeze Data......................................... 57Question 50: Statistical Key Figures.......................58

Part VI: Fixed Assets (FA) ............................. 59Question 51: Fixed asset reconciliation ..................60Question 52: Acquisition Costs ............................... 61Question 53: Sub assets.............................................62Question 54: Asset Under Construction ................63Question 55: Evaluation Groups .............................64Question 56: Fixed Asset Depreciation...................65Question 57: Smoothing and Catchup ....................66

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Thefico.weebly.comSAP FI/CO Interview Questions

Part VI: Org Structure & Module Integration67Question 58: FI Global Settings ...............................68Question 59: Financial Statement ..........................68Question 60: New Company Code ..........................69Question 61: Chart of Accounts ...............................70Question 62: What is stored in table T001 ? .......... 72Question 63: Company Code ................................... 72Question 64: SD and AR........................................... 73Question 65: MM and AP......................................... 74Question 66: Batch Input .......................................... 75Question 67: Commitment Line Items................... 76Question 68: Special Purpose Ledger ..................... 77Question 69: Using Special Purpose Ledger .......... 78Question 70: BSEG, BKPF, GLTO........................... 79Question 71: COEP, CSKA, CE1XXXX ...................80Question72 : LSMW................................................... 81Question 73: Credit Checks.......................................82Question 74: Report Painter .....................................84Question 75: User Exits............................................85

Part II: Table & Transaction Code Reference........................................................................86

Table List..................................................................... 87Transaction Code List................................................90INDEX.........................................................................117

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Part I: AccountsPayable (AP)

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Question 1: Additional Log

What is the additional log in the AP payment program andhow can it be used for troubleshooting ?

A:The additional log is an important setting whenperforming a payment run. The amount of informationstored in the log can be selected (see below).

If there are any errors with the payments run, due to eithermissing or incorrect master data settings, negativebalances due to credit memo’s etc, the system will reportthese in the additional log.

Support position interviews often ask this question as away of determining if you know how to troubleshoot day-to-day Accounts Payable operations.

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Question 2: Master Data

How can you link customer and vendor master records andwhat is the purpose of doing so ?

A:On the customer master there is a field “vendor” andlikewise on the vendor master there is a field “customer”.By entering these master data numbers, a link can becreated between the AP/AR subledgers for use in thepayment program, dunning routine and the clearing ofopen items.

For example in the payment program, if a specific businesspartner is your vendor but also your customer, linking theirmaster records together will allow the open AR invoices tobe offset against the outstanding AP invoices.

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Question 3: Payment Terms

What are terms of payments and where are they stored ?

A:Payment terms are created in configuration anddetermine the payment due date for customer/vendorinvoices.

They are stored on the customer/vendor master record andare pulled through onto the customer/vendor invoicepostings. The due date derived via the payment can bechanged on each individual invoice if required

Question 4: Baseline Date

What is meant by a “baseline date” in SAP AR and AP ?

A:The baseline date is the date from which the paymentterms (specified in IMG transaction OBB) apply

Usually this is the document date on the invoice but canalso be the date of entry or posting date from the ledger

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Question 5: One Time Vendor

What are one-time vendors ?

A:In certain industries (especially where there are a highvolume of cash transactions), it is not practical to createnew master records for every vendor trading partner.

One-time vendors allow for a dummy vendor code to beused on invoic e entry and the information which isnormally stored in the vendor master (payment terms,address etc) , is keyed on the invoice itself.

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Question 6: AP Vendor Group

What factors should be considered when configuring anAccounts Payable Vendor Group ?

A:The following are determined by the creation of a newAP vendor group (transaction OBD3)

• Whether the vendors in this group are one-timevendors – i.e. no master record is created but theaddress and payments details are entered againsteach invoice to this vendor

• Field status group – which fields on the vendormaster are suppressed, optional or mandatorywhen creating vendors belonging to this group

Additionally the vendor number ranges defined intransaction XKN1 need to be assigned to your vendoraccount groups in transaction OBAS. The decisionneeds to be made whether to assign an externalnumber range (where the user chooses the masterrecord number) or an internal number range (systemassigned)

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Question 7: Payment Run

Name the standard stages of the SAP Payment Run.

A:The following steps are usually performed during thepayment run

• Entering of parameters (company codes, paymentmethods, vendor accounts etc)

• Proposal Scheduling – the system proposes list ofinvoices to be paid

• Payment booking – the booking of the actualpayments into the ledger

• Printing of payment forms (cheques etc)

Variations on the above may be found in different SAPcustomers, but the interviewer will be looking for the basissteps above.

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Question 8: Payment Methods

What is the purpose of payment methods and where arethey stored?

A:Generally payment methods are one digitalphanumeric identifiers that indicate the type of paymentsmade to vendors or received from customers.

There are many standard delivered SAP entries for eachcountry.

For example for the UK, the following are pre-delivered:-

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The payment methods are stored in the vendor/customermaster record as well on vendor/customer line items. (Thedefault from master record can be changed during manualpostings)

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Question 9: Electronic Banking

Explain briefly how you can import electronic bankstatements into SAP.

A:A text file is received from the bank which is thenuploaded into the SAP system. The file contains details ofthe company’s bank movements e.g. cheques, bankinterest, bank charges, cash receipts etc. Depending on thesystem configuration SAP will attempt to book thesetransactions automatically to the correct accounts to avoidthe need for manual entries by SAP users.

Any postings which the system cannot derive automaticallycan be booked through “post-processing”

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Part II: AccountsReceivable (AR)

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Question 10 : Residual Payments

In Accounts Receivable, what’s the difference between the‘residual payment’ and ‘part payment’ methods ofallocating cash ?

A:These are the two methods for allocating partialpayments from customers.

As an example, lets say invoice A123 exists for 100$ and acustomer pays 60$.

With partial payment, the 60$ simply offsets the invoiceleaving a remaining balance of 40$

With residual payment, invoice A123 is cleared for the fullvalue 100$ and a new invoice line item is booked for theremaining balance of 40$.

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Question 11 : CorrespondenceTypes

What are correspondence types in AR/AP ?

A:Correspondence types are different outputs which canbe printed and sent to your business partners basedaround either customer vendor or GL information.

Popular correspondence types include customerstatements, payment notices and line items lists. Withinthe most common AP/AR functions (such as ‘Displayvendor line items’ below there is the option to generatecorrespondence requests. At the end of the working daythese can be printed together as a batch and sent out.

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Question 12: Dunning

What is “dunning” in SAP ?

A:Dunning is the process by which payment chasingletters are issued to customers. SAP can determine whichcustomers should receive the letters and for which overdueitems.

Different letters can be printed in SAP depending on howfar overdue the payment is; from a simple reminder to alegal letter.

The dunning level on the customer master indicates whichletter has been issued to the customer.

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Interview books are great forcross-training

In the new global economy, the more you know the better.The sharpest consu ltants are doing everything they can topick up more than one functional area of SAP. Each of thefollowing Certification Review / Interview Question booksprovides an excellent starting point for your modulelearning and investigation. These books get you started likeno other book can – by providing you the information thatyou really need to know, and fast.

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BW - SAP BW Ultimate Interview Questions, Answers, andExplanations: SAW BW Certification Review

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SAP BW Ultimate Interview Questions,Answers, and Explanations

Key Topics Include

• The most important BW settings toknow• BW tables and transaction code quickreferences• Certification Examination Questions• Extraction, Modeling an dConfiguration• Transformations and Administration• Performance Tuning, Tips & Tricks,and FAQ• Everything a BW resource needs toknow before an interview

mySAP HR Interview Questions, Answers,and Explanations

Key top ics include:

• The most important HR settings toknow• mySAP HR Administration tablesand transaction code quick references• SAP HR Certification ExaminationQuestions• Org plan, Compensation, Year End,Wages, and Taxes• User Management, TransportSystem, Patches, and Upgrades• Benefits, Holidays, Payroll, andInfotypes• Everything an HR resource needs toknow before an interview

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SAP SRM Interview Questions, Answers, andExplanations

Key Topics Include

-The most important SRMConfiguration to know-Common EBP ImplementationScenarios-Purchasing Document ApprovalProcesses-Supplier Self Registration and SelfService (SUS)-Live Auctions and Bidding Engine,RFX Processes (LAC)-Details for Business Intelligence andSpend Analysis-EBP Technical and TroubleshootingInformation

SAP MM Interview Questions, Answers, andExplanations

- The most important MMConfiguration to know- Common MM ImplementationScenarios- MM Certification Exam Questions- Consumption Based Planning- Warehouse Management- Material Master Creation andPlanning- Purchasing Document Inforecords

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SAP SD Interview Questions, Answers, andExplanations

• The most important SD settings toknow• SAP SD administration tables andtransaction code quick references• SAP SD Certification ExaminationQuestions• Sales Organization and DocumentFlow Introduction• Partner Procedures, BackorderProcessing, Sales BOM• Backorder Processing, Third PartyOrdering, Rebates and Refunds• Everything an SD resource needs toknow before an interview

SAP Basis Interview Questions, Answers, andExplanations

• The most important Basis settings toknow• Basis Administration tables andtransaction code quick references• Certification Examination Quest ions• Oracle database, UNIX, and MSWindows Technical Information• User Management, TransportSystem, Patches, and Upgrades• Backup and Restore, Archiving,Disaster Recover, and Security• Everything a Basis resource needs toknow before an interview

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SAP Security Essentials

• Finding Audit Critical Combinations• Authentication, Transaction Logging,and Passwords• Roles, Profiles, and UserManagement• ITAR, DCAA, DCMA, and AuditRequirements• The most important security settingsto know• Security Tuning, Tips & Tricks, andFAQ• Transaction code list and table namereferences

SAP Workflow Interview Questions,Answers, and Explanations

• Database Updates and Changing theStandard• List Processing, Internal Tables, andALV Grid Control• Dialog Programming, ABAP Objects• Data Transfer, Basis Administration• ABAP Development referenceupdated for 2006!• Everything an ABAP resource needsto know before an interview

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Read more about the complete SAP Interview Question Books at

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SAP FI/CO Interview Questions, Answers, and...

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