SAP FI Cheque With Alternative Payee-B User Manual Guide
description
Transcript of SAP FI Cheque With Alternative Payee-B User Manual Guide
PROJECT A-SURE
User Training Manual
Financial Accounting ACCOUNTS PAYABLE
CHEQUE WITH ALTERNATIVE PAYEE PAYMENT PROCESSING
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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Document Number
Document Number Document Date
FI-AP-015.03B.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS MENU ...................................................................................... 8
1.1. REQUIRED USER INPUT ......................................................................................................... 8 1.2. SAP SCREEN SNAP .............................................................................................................. 8 1.3. DESCRIPTION ....................................................................................................................... 8
2. VENDOR NUMBER ................................................................................................... 9
2.1. REQUIRED USER INPUT ......................................................................................................... 9 2.2. SAP SCREEN SNAP .............................................................................................................. 9 2.3. DESCRIPTION ....................................................................................................................... 9
3. INVOICE DATE ........................................................................................................ 10
3.1. REQUIRED USER INPUT ....................................................................................................... 10 3.2. SAP SCREEN SNAP ............................................................................................................ 10 3.3. DESCRIPTION ..................................................................................................................... 10
4. POSTING DATE ....................................................................................................... 11
4.1. REQUIRED USER INPUT ....................................................................................................... 11 4.2. SAP SCREEN SNAP ............................................................................................................ 11 4.3. DESCRIPTION ..................................................................................................................... 11
5. INVOICE AMOUNT .................................................................................................. 12
5.1. REQUIRED USER INPUT ....................................................................................................... 12 5.2. SAP SCREEN SNAP ............................................................................................................ 12 5.3. DESCRIPTION ..................................................................................................................... 12
6. GENERAL LEDGER ACCOUNT NO. ..................................................................... 13
6.1. REQUIRED USER INPUT ....................................................................................................... 13 6.2. SAP SCREEN SNAP ............................................................................................................ 13 6.3. DESCRIPTION ..................................................................................................................... 13
7. LINE ITEM AMOUNT ............................................................................................... 14
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7.1. REQUIRED USER INPUT ....................................................................................................... 14 7.2. SAP SCREEN SNAP ............................................................................................................ 14 7.3. DESCRIPTION ..................................................................................................................... 14
8. INPUT TAX CODE ................................................................................................... 15
8.1. REQUIRED USER INPUT ....................................................................................................... 15 8.2. SAP SCREEN SNAP ............................................................................................................ 15 8.3. DESCRIPTION ..................................................................................................................... 15
9. COST CENTER ........................................................................................................ 17
9.1. REQUIRED USER INPUT ....................................................................................................... 17 9.2. SAP SCREEN SNAP ............................................................................................................ 17 9.3. DESCRIPTION ..................................................................................................................... 17
10. PAYMENT TAB ...................................................................................................... 18
10.1. REQUIRED USER INPUT ..................................................................................................... 18 10.2. SAP SCREEN SNAP .......................................................................................................... 18 10.3. DESCRIPTION.................................................................................................................... 18
11. INDIVIDUAL PAYEE .............................................................................................. 19
11.1. REQUIRED USER INPUT ..................................................................................................... 19 11.2. SAP SCREEN SNAP .......................................................................................................... 19 11.3. DESCRIPTION.................................................................................................................... 19
12. ALTERNATIVE PAYEE DETAILS ......................................................................... 20
12.1. REQUIRED USER INPUT ..................................................................................................... 20 12.2. SAP SCREEN SNAP .......................................................................................................... 20 12.3. DESCRIPTION.................................................................................................................... 20
13. SIMULATE ............................................................................................................. 21
13.1. REQUIRED USER INPUT ..................................................................................................... 21 13.2. SAP SCREEN SNAP .......................................................................................................... 21 13.3. DESCRIPTION.................................................................................................................... 21
14. POST ...................................................................................................................... 22
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14.1. REQUIRED USER INPUT ..................................................................................................... 22 14.2. SAP SCREEN SNAP .......................................................................................................... 22 14.3. DESCRIPTION.................................................................................................................... 22
15. DOCUMENT NUMBER .......................................................................................... 23
15.1. REQUIRED USER INPUT ..................................................................................................... 23 15.2. SAP SCREEN SNAP .......................................................................................................... 23 15.3. DESCRIPTION.................................................................................................................... 23
16. SAP EASY ACCESS MENU .................................................................................. 24
16.1. REQUIRED USER INPUT ..................................................................................................... 24 16.2. SAP SCREEN SNAP .......................................................................................................... 24 16.3. DESCRIPTION.................................................................................................................... 24
17. POST OUTGOING PAYMENTS: HEADER DATAT ............................................. 25
17.1. REQUIRED USER INPUT ..................................................................................................... 25 17.2. SAP SCREEN SNAP .......................................................................................................... 25 17.3. DESCRIPTION.................................................................................................................... 25
18. PROCESS OPEN ITEMS ....................................................................................... 26
18.1. REQUIRED USER INPUT ..................................................................................................... 26 18.2. SAP SCREEN SNAP .......................................................................................................... 26 18.3. DESCRIPTION.................................................................................................................... 26
19. PARTICULAR INVOICES ...................................................................................... 27
19.1. REQUIRED USER INPUT ..................................................................................................... 27 19.2. SAP SCREEN SNAP .......................................................................................................... 27 19.3. DESCRIPTION.................................................................................................................... 27
20. DOCUMENT OVERVIEW ...................................................................................... 28
20.1. REQUIRED USER INPUT ..................................................................................................... 28 20.2. SAP SCREEN SNAP .......................................................................................................... 28 20.3. DESCRIPTION.................................................................................................................... 28
21. POST OUTGOING PAYMENTS DISPLAY OVERVIEW ....................................... 29
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21.1. REQUIRED USER INPUT ..................................................................................................... 29 21.2. SAP SCREEN SNAP .......................................................................................................... 29 21.3. DESCRIPTION.................................................................................................................... 29
22. AMOUNT ENTRY ................................................................................................... 30
22.1. REQUIRED USER INPUT ..................................................................................................... 30 22.2. SAP SCREEN SNAP .......................................................................................................... 30 22.3. DESCRIPTION.................................................................................................................... 30
23. SIMULATE ............................................................................................................. 31
23.1. REQUIRED USER INPUT ..................................................................................................... 31 23.2. SAP SCREEN SNAP .......................................................................................................... 31 23.3. DESCRIPTION.................................................................................................................... 31
24. CHECK ALTERTERNATIVE PAYEE .................................................................... 32
24.1. REQUIRED USER INPUT ..................................................................................................... 32 24.2. SAP SCREEN SNAP .......................................................................................................... 32 24.3. DESCRIPTION.................................................................................................................... 32
25. POST ...................................................................................................................... 33
25.1. REQUIRED USER INPUT ..................................................................................................... 33 25.2. SAP SCREEN SNAP .......................................................................................................... 33 25.3. DESCRIPTION.................................................................................................................... 33
26. DOCUMENT NUMBER .......................................................................................... 34
26.1. REQUIRED USER INPUT ..................................................................................................... 34 26.2. SAP SCREEN SNAP .......................................................................................................... 34 26.3. DESCRIPTION.................................................................................................................... 34
27. SAP EASY ACCESS ............................................................................................. 35
27.1. REQUIRED USER INPUT ..................................................................................................... 35 27.2. SAP SCREEN SNAP .......................................................................................................... 35 27.3. DESCRIPTION.................................................................................................................... 35
28. PRINT FORM FOR PAYMENT DOCUMENT ........................................................ 36
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28.1. REQUIRED USER INPUT ..................................................................................................... 36 28.2. SAP SCREEN SNAP .......................................................................................................... 36 28.3. DESCRIPTION.................................................................................................................... 36
29. PRINT ..................................................................................................................... 37
29.1. REQUIRED USER INPUT ..................................................................................................... 37 29.2. SAP SCREEN SNAP .......................................................................................................... 37 29.3. DESCRIPTION.................................................................................................................... 37
30. VIEW INSTRUMENT .............................................................................................. 38
30.1. REQUIRED USER INPUT ..................................................................................................... 38 30.2. SAP SCREEN SNAP .......................................................................................................... 38 30.3. DESCRIPTION.................................................................................................................... 38
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1. SAP Easy Access Menu
1.1. Required User Input Double click "Invoice".
1.2. SAP Screen Snap
1.3. Description Either follow the Menu path and double click on "Document Entry" OR type FB60 in the command line.
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2. Vendor Number
2.1. Required User Input Enter Vendor code OR press F4 to select vendor from drop down list then press tab.
2.2. SAP Screen Snap
2.3. Description Enter the Vendor Code of an existing vendor against which invoice is recorded.
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3. Invoice Date
3.1. Required User Input Enter Invoice date.
3.2. SAP Screen Snap
3.3. Description Specifies the issue date of the original document.
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4. Posting Date
4.1. Required User Input Enter Posting date, press Tab.
4.2. SAP Screen Snap
4.3. Description Date which is used when entering the document in Financial Accounting or Controlling.
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5. Invoice Amount
5.1. Required User Input Enter amount of invoice, press Tab.
5.2. SAP Screen Snap
5.3. Description This is the invoice amount field, which is user/scenario dependent. It will be any amount depending on the requirements.
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6. General Ledger Account no.
6.1. Required User Input Enter the relevant GL account no. , press Tab.
6.2. SAP Screen Snap
6.3. Description This field contains the number of the G/L account to which the transaction figures are updated.
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7. Line Item Amount
7.1. Required User Input Enter "*" then press Tab.
7.2. SAP Screen Snap
7.3. Description Line item amount in document currency. During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered.
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8. Input Tax Code
8.1. Required User Input Enter relevant Tax code OR press F4 / click icon to select Tax code from drop down list, press Enter.
8.2. SAP Screen Snap
8.3. Description The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.
Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table for each tax code.
For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the corresponding transactions are to be displayed in the tax returns.
Note:
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You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates must remain in the system until no more open items which use this tax code exist.
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9. Cost Center
9.1. Required User Input Enter relevant Cost Center.
9.2. SAP Screen Snap
9.3. Description An organizational unit within a controlling area that represents a defined location of cost incurrence.
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10. Payment Tab
10.1. Required User Input Click the Payments Tab.
10.2. SAP Screen Snap
10.3. Description To edit payment information.
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11. Individual Payee
11.1. Required User Input Click on Individual payee.
11.2. SAP Screen Snap
11.3. Description Indicates that the address and bank details for an alternative payee/ payer should be or have been specified for this line item.
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12. Alternative Payee Details
12.1. Required User Input Ensure all required fields are filled properly.
12.2. SAP Screen Snap
12.3. Description Enter necessary information of Alternative Payee. Name, City & Country are mandatory fields.
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13. Simulate
13.1. Required User Input Click on Simulate button.
13.2. SAP Screen Snap
13.3. Description To simulate the document click on Menu bar --> Document --> Simulate.
Overview of accounting document after:
• Execution of all Substitutions • Execution of all validations Creation of automatically created line Items.
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14. Post
14.1. Required User Input Click the Post button.
14.2. SAP Screen Snap
14.3. Description Post button to store accounting entries.
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15. Document Number
15.1. Required User Input Note down document number.
15.2. SAP Screen Snap
15.3. Description Note down the document number for future reference.
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16. SAP Easy Access Menu
16.1. Required User Input Double click on Post.
16.2. SAP Screen Snap
16.3. Description Either follow the Menu path and double click on "Post" OR type F-53 in the command line.
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17. Post Outgoing Payments: Header Datat
17.1. Required User Input Ensure all required fields are filled properly.
17.2. SAP Screen Snap
17.3. Description For field descriptions refer FI-AP-002.02B.
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18. Process Open Items
18.1. Required User Input Click the Process Open Items button.
18.2. SAP Screen Snap
18.3. Description All Invoices against which payment is liable is highlighted for further processing.
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19. Particular Invoices
19.1. Required User Input Double click on invoices to be paid.
19.2. SAP Screen Snap
19.3. Description Select particular invoices for payment.
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20. Document Overview
20.1. Required User Input Click on Document Overview Button.
20.2. SAP Screen Snap
20.3. Description The document that is to be generated from our selections can be viewed by clicking the document overview button.
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21. Post Outgoing Payments Display Overview
21.1. Required User Input Double click on the item.
21.2. SAP Screen Snap
21.3. Description In the Document Overview you may select an amount by double clicking it from the generated document to correct the bank line item (Net amount after all tax & other deductions).
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22. Amount Entry
22.1. Required User Input Enter "*" then press Enter.
22.2. SAP Screen Snap
22.3. Description Here an amount (net) is entered or you may enter "*" so that the value is defaulted by the system.
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23. Simulate
23.1. Required User Input Click on Menu bar --> Document --> Simulate.
23.2. SAP Screen Snap
23.3. Description To simulate the document click on Menu bar --> Document --> Simulate.
Overview of accounting document after:
• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items
Note: You can not edit a document in the simulation mode.
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24. Check Alterternative Payee
24.1. Required User Input Double click Vendor line item.
24.2. SAP Screen Snap
24.3. Description Double click on vendor line item to view Alternative Payee (entered at the time of Invoice).
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25. Post
25.1. Required User Input Click the Post button.
25.2. SAP Screen Snap
25.3. Description Post button to store accounting entries.
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26. Document Number
26.1. Required User Input Note down the document number for future reference.
26.2. SAP Screen Snap
26.3. Description Note down the document number for future reference.
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27. SAP Easy Access
27.1. Required User Input Double click Transaction button.
27.2. SAP Screen Snap
27.3. Description Either follow the Menu path and double click on " Print Payment Forms" OR type FBZ5 in the command line.
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28. Print Form for Payment Document
28.1. Required User Input Ensure all required fields are filled properly.
28.2. SAP Screen Snap
28.3. Description For fields details refer FI-AP-002.02C.
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29. Print
29.1. Required User Input Click Print button.
29.2. SAP Screen Snap
29.3. Description Print instrument against provided document number.
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30. View Instrument
30.1. Required User Input Confirm cheque information.
30.2. SAP Screen Snap
30.3. Description View Instrument with Alternative Payee.