SAP CO step by step config guide & user manual part 1
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Transcript of SAP CO step by step config guide & user manual part 1
CO Integrated Training ProgramBook- 1 / 2
(Version 16-1)
Trainer & Author:
© Srinivasa Kasireddy 91-9959765211
Skype : srinivas3d
Date printed : 1 May 2023
File Name : document.doc
© Srinivasa Kasireddy
Table of Contents:
1. CO -Basic Settings.........................................................................................191. Copy comp code.......................................................................................192. Maintain Controlling Area............................................................................193. Cost Centre Standard Hierarchy...................................................................224. Maintain Versions.......................................................................................22
2. Cost Centre Accounting.................................................................................24Relationship between Profit centre & Cost centre..................................................24
1. Settings......................................................................................................251. Maintain Number Ranges for Controlling Document........................................252. Creation of Primary Cost Element.................................................................263. Display Cost Elements................................................................................284. Creation of FSG (Cost Centre required).........................................................285. Assign New FSG in Expenses G/L Account....................................................286. Creation of Cost Centre...............................................................................297. Creation CC Groups...................................................................................308. Creation of CE groups.................................................................................31
2. End User:....................................................................................................311. Posting of transaction in FI..........................................................................312. Display CC Report......................................................................................323. Display CO Document.................................................................................344. Repost CO Line item..................................................................................345. Display Cost Center Report.........................................................................356. Creating Common Cost center.....................................................................357. Posting to Common Cost center...................................................................368. Repost Costs : ............................................................................................369. Display Cost Center Report.........................................................................3710. (Cross company code cost accoitng with difrent FYV from COrea).................3811. Period Lock............................................................................................3812. Planning Cost Centre wise.......................................................................3813. Display Variance report............................................................................40
3. Allocations.....................................................................................................411. Cost Center relatioships:.............................................................................422. Assesment................................................................................................42
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3. Periodic Reposting :....................................................................................424. Distribution:...............................................................................................435. Indirect activity allocation:............................................................................436. Direct activity allocation:..............................................................................43
4. Allocation by Assessment using SKF.............................................................451. Settings......................................................................................................46
1. Create Cost Centre.....................................................................................462. Create No. Ranges interval for Business transaction RKS RKIU........................463. Create SKF...............................................................................................464. Enter SKF.................................................................................................475. Allocation method (Assessment Method):......................................................471. Creation of secondary cost element..............................................................472. Creation of Assessment Cycle......................................................................47
1. Enduser......................................................................................................501. Posting of Rent & Salary in CC 1004............................................................502. Execution of Assessment cycle (Month end activity)........................................503. Cost Centre Report.....................................................................................51
5. Allocation by Distribution..............................................................................522. Settings......................................................................................................52
1. Create Cost Centre.....................................................................................522. Create GL account/cost element Vehicle maintenance.....................................533. Create No. Ranges interval for Business transaction RKIV..............................534. Create SKF (already done)..........................................................................535. Enter SKF ((already done))..........................................................................546. Allocation method (Distribution):...................................................................541. Creation of Distribution Cycle.......................................................................54
2. Enduser......................................................................................................574. Posting of Rent , Salary ,Veh maintanance in CC 1011..................................575. Execution of Distribution cycle (Month end)..................................................576. Cost Centre Report.....................................................................................58
6. Allocation by Periodic Reposting...................................................................591. Settings......................................................................................................59
1. Create Cost Centre.....................................................................................592. Create GLa/c & cost element Elec Charges....................................................603. Create No. Ranges interval for Business transaction RKIB..............................60
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4. Create SKF...............................................................................................605. Allocation method (Periodic Reposting):........................................................601. Creation of Periodic Reposting cycle.............................................................60
3. Enduser......................................................................................................627. Posting of Rent , Elc bills , in CC 1006..........................................................628. Enter SKF (Month end)...............................................................................629. Execution of Periodic reposting cycle (month end).........................................6310. Cost Centre Report.................................................................................63
7. Indirect Activity Allocation using SKF..........................................................64Splitting :.........................................................................................................64Actual activity valuation :...................................................................................64Settings for price calculation ,revaluation and cost component structure :.................64
1. Settings......................................................................................................661. Create Cost Centre.....................................................................................662. Create No. Ranges interval for Business transaction RKL , RKN, KSI0,KSII........663. Create SKF...............................................................................................664. Creation of secondary cost element..............................................................675. Creating Activity Type Testing hours-Manual..................................................676. Creation of secondary cost element..............................................................687. Creating Activity Type Testing hours-Automated.............................................688. Creating Cost Element Group......................................................................699. Creating Activity Type Group.......................................................................7010. Define Splitting Structure..........................................................................7011. Assign Splitting Structure to Cost Centers...................................................7112. Define Cost Component Structure............................................................7213. Change Revaluation/Price calculation/Cost comp Structure settings in Version 0
7314. Allocation method (Indirect Activity Allocation):............................................741. Creation of Indirect Activity Allocation Cycle...................................................74
2. Enduser......................................................................................................761. CC Planning..............................................................................................762. Activity planning for TSHRA/ TSHRM............................................................763. Splitting (Planned cost)...............................................................................774. Calculating Activity Price(planned) for TSHRA................................................78Display primary cost component split :................................................................78
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Select a line Goto menuComponents...........................................................785. Report to display Cost Component Split for Activity type..................................786. Enter SKF.................................................................................................797. Posting of Rent & Salary in CC 1009............................................................798. Sender activities for TSHRA.........................................................................799. Indirect Activity Allocation............................................................................7910. Cost Centre Report.................................................................................8111. Splitting(Actual)......................................................................................8112. Price Calculation(Actual)..........................................................................8213. Cost Centre Report.................................................................................82
8. Direct Activity Allocation...............................................................................841. Settings......................................................................................................84
1. Create Cost Centre.....................................................................................842. Creation of secondary cost element..............................................................853. Creating Activity Type Maintenance hours.....................................................854. Create No. Ranges interval for Business transaction RKL................................86
2. Enduser......................................................................................................861. Posting of Rent & Salary in CC 1008............................................................862. Cost Centre Report.....................................................................................863. Set Activity price(planned) manually..............................................................864. Direct Activity Allocation..............................................................................875. Cost Centre Report.....................................................................................876. Price Calculation........................................................................................887. Cost Centre Report.....................................................................................88
9. Template Allocation......................................................................................891. Settings......................................................................................................89
1. Define Environments and Function Trees.......................................................8910. Internal Orders(I.O)....................................................................................90
1. Settings......................................................................................................911. Creation of internal Order Types...................................................................912. Creation of FS Group..................................................................................923. Creation of Tel expenses A/C......................................................................924. Creation of Internal order.............................................................................935. Creation of IO group...................................................................................93
2. End User.....................................................................................................94
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1. Posting Telephone Expenses.......................................................................942. Display IO Report.......................................................................................943. Planning order wise....................................................................................944. Display Variance Reports............................................................................95
11. Real IO with settlemtnt to CC.....................................................................9612. Schedule Manager......................................................................................97
1. Settings......................................................................................................971. Defining Selection Variables........................................................................972. Maintain Standard Settings for workflow........................................................973. Flow Definition...........................................................................................984. Specify selction variables in the program variants...........................................98
13. Real Time Integration (New GL)...............................................................1001. Settings :..................................................................................................100
1. Create second company code ie LAC..........................................................1002. Assign Co-Area........................................................................................1013. Activate CoCd Validation in Co-Area...........................................................1014. Deactivate Reconcilition Ledger:.................................................................1015. Creation of Cost Center in Comapany code LAC:..........................................1026. Activate intercompany postings in doc type SA...........................................1027. Creation of GL accounts in LAP:.................................................................1038. Creation of GL accounts in LAC:.................................................................1039. Define Variants for Real time Integration:.....................................................10410. Assign Varaints for Real-Time Integration to Company Codes:....................10411. Define Intercompany Clearing Accounts:..................................................10412. Define Account determination for Real-Time Integration:.............................106
2. Enduser....................................................................................................1071. Posting expenses to common CC (1004).....................................................1072. Reposing of Costs:...................................................................................1073. Displaying CO document:..........................................................................107
14. Sales/Purchase Tax..................................................................................1093. Settings....................................................................................................109
1. Define Tax procedure:..............................................................................1092. Assign Country to Calculation procedure :...................................................1093. Define Tax Codes for Sales and Purchases.................................................1104. Creation of 2 GL accounts.........................................................................111
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5. Change GL accounts Sales, Inventory RM...................................................1126. Define Tax acounts...................................................................................1127. Define Tax Determination Rules.................................................................1138. Define Tax Relevancy Of Master Records....................................................113
4. Enduser....................................................................................................1141. Posting Pur Inv........................................................................................1142. Posting Sales Inv:....................................................................................114
7. MM Integration............................................................................................1161. MM configuration......................................................................................116
1. Maintain Calendar:...................................................................................1162. Define plant:............................................................................................1173. Define Division:........................................................................................1184. Maintain Storage Location:........................................................................1185. Maintain purchasing organisation : ..............................................................1196. Assign plant to company code:...................................................................1197. Assign Business Area to Plant/Valuation Area and Division:...........................1208. Assign Purchasing organization to company code:........................................1209. Assign purchase organisation to plant:........................................................12010. Create Purchasing Groups:....................................................................12111. Define Material Group:...........................................................................12112. Maintain Company Code for Material Management:...................................12113. Define Attributes of Material Types : .........................................................12114. Set Tolerance Limits for Price variance ( purchasing order):........................12315. Plant Parameters..................................................................................12416. Define Number Assignment for Material and Phys. Inv .Docs.......................12417. Set Tolerance Group (for GR):................................................................12518. Maintain Default Values for Tax codes:.....................................................12519. Set Tolerance Limits (for invoice verification):............................................12620. Define Automatic status change:.............................................................12621. Group together Valuation areas:..............................................................12622. Define Valuation Classes:.......................................................................126
2. FI Consultant’s Job....................................................................................1271. Changing GL account Inventory RM............................................................1272. Creating GL accounts..............................................................................1273. Assignment of Accounts : ...........................................................................130
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4. Creating No. ranges for Document types WE WA RE..................................1323. MM End User............................................................................................132
1. Creation of RM master..............................................................................1332. Creation of Vendor Masters.......................................................................1343. Creation of Vendor Masters.......................................................................1344. Open Period for Current month..................................................................1355. Purchase Order Creation:..........................................................................1356. Goods Receipt.........................................................................................1367. Displaying Material document....................................................................1368. Invoice Verification for goods.....................................................................1379. Inv Verification for Freight..........................................................................13710. RM Consumption..................................................................................13811. Display Stock Ledger.............................................................................13912. Display Stock for posting date.................................................................139
8. SD Integration.............................................................................................1401. SD consultant job.....................................................................................140
1. Define Sales Organisation : ........................................................................1402. Define Distribution Channel : ......................................................................1403. Define shipping points : ..............................................................................1414. Assign Sales Organisation to Company code : ..............................................1415. Assign Distribution channel to sales organisation : .........................................1416. Assign division to Sales Organization : .........................................................1427. Set up sales area : ....................................................................................1428. Assign sales organisation- distribution channel - Plant:..................................1429. Define Rules by Sales area:.......................................................................14310. Assign Business Area to Plant And Division..............................................14311. Assign Shipping Point to Plant : ...............................................................14312. Assign Shipping Points:.........................................................................14413. Maintain Pricing Procedure : ....................................................................14414. Define Pricing Procedure Determination : ..................................................14415. Define Tax Determination Rules : .............................................................14516. Set up Partner Determination : .................................................................14517. Changing Schedule Line Category...........................................................146
2. FI Consultants job.....................................................................................1461. Changing GL account..............................................................................146
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2. Assignment of Accounts for Automatic Posting : ............................................1473. SD End User.............................................................................................147
1. Creation of Customer................................................................................1472. Creation of Material FG.............................................................................1483. Creation of Condition records.....................................................................1494. Creation of Sales order.............................................................................1505. Production Receipts..................................................................................1516. Delivery..................................................................................................1517. Sales billing.............................................................................................152Error: Account 400491 requires an assignment to a CO object..............................1538. Creating Cr Memo request.........................................................................1539. Posting Cr Memo.....................................................................................15410. Sales Return Order (RE)........................................................................15411. Return Delivery (VL02n)........................................................................15512. CR Memo with reference to Returns order...............................................155
9. Profitability Analysis....................................................................................1561. Settings....................................................................................................156
1. Maintain Operating Concern......................................................................1562. Displaying Characteristic list......................................................................1583. Define Profitability Segment Characteristics(Segment-Lvl Characteristics) .......1584. Assign Co-Area to Operating Concern.........................................................1595. Define No ranges for Actual Postings ..........................................................1596. Activate Tranfer of Incoming Sales Orders...................................................1607. Maintain Assignment of SD Conditions to CO-PA Value Fields........................1608. Assign Quantity Fields..............................................................................1619. Create Revenue element for GL account ‘Sales’..........................................16110. Create Cost element for GL account ‘Discount given’................................16111. Creating GL account Advertising.............................................................16112. Create Secondary Cost Element(Settlement)............................................16213. Maintain allocation Structure :.................................................................16214. Maintain PA Tranfer Structure.................................................................16315. Maintain Settlement Profile.....................................................................16416. Maintain Number Ranges for Settlement Documents..................................16417. Creation of internal Order Types..............................................................16518. Activate Profitability Analysis...................................................................165
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19. Create IO Adv Event..............................................................................16520. Create No. Range intervals for Bus Transactions KOAO.............................16621. Maintain PA Transfer Structure for Direct posting.......................................16622. Transfer of old SD data to PA.................................................................167
2. SD End User.............................................................................................1681. Creating Sales order.................................................................................1682. Delivery of goods to customer....................................................................1683. Billing document.......................................................................................1684. Display Billing document...........................................................................168
3. FI Enduser................................................................................................1691. Posting transaction in FI............................................................................1692. Posting Advertising expenses in IO.............................................................169
4. CO End User.............................................................................................1701. Set Operating Concern..............................................................................1702. Executing the Profitability Report...............................................................1703. IO Settlement..........................................................................................1704. Display COPA Line items:.........................................................................1715. Checking the flow of Billing Documents.......................................................1716. Displaying COPA tables(Costing Based)......................................................171
10. COPA-Valuation Overview.......................................................................1721. Valuation using Conditions........................................................................1722. Valuation using Mat. Cost Estimates...........................................................173
5. CO-PA Valuation-1.......................................................................................1751. Settings....................................................................................................175
1. Create Condition Types and Costing Sheets................................................1752. Define and Assign Valuation Strategy:.........................................................1753. Assign Value Fields..................................................................................1764. Valuation Analysis....................................................................................176
2. Enduser :..................................................................................................1771. Maintain condition record:..........................................................................1772. Creating Sales order.................................................................................1773. Delivery of goods to customer....................................................................1774. Billing document.......................................................................................1785. Display Billing document...........................................................................1786. Valuation Simulation.................................................................................178
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6. Characteristic Derivation.............................................................................1807. CO-PA Manual Line Item Entry.....................................................................1818. Top-Down Distribution of Actual Data.........................................................182
1. Settings....................................................................................................1821. Maintain Characteristic Groups...................................................................1822. Assign Characteristic Groups for Assignment Screen....................................183
2. Enduser....................................................................................................1831. Creation of Material FG(LAPFG9)...............................................................1832. Create Condition Record...........................................................................1843. Sales Order.............................................................................................1844. GRfrom Production...................................................................................1855. Delivery..................................................................................................1856. Billing.....................................................................................................1857. Posting Freight charges in FI.....................................................................1858. Display Actual line items............................................................................1869. Top-Down Distribution...............................................................................18610. Display Actual Line items.......................................................................18811. History.................................................................................................189
9. Profit Centre Accounting.............................................................................1901. Set controlling area:..................................................................................1902. Maintain Controlling Area Settings:.............................................................1903. Create Dummy profit centre:......................................................................1904. Set Control Parameter for Actual Data:........................................................1915. Maintain Plan Versions..............................................................................1916. Define Number Ranges for Local Documents : ..............................................1917. Creating Profit Centres.............................................................................1928. Assign Profit Center in CostCenter :...........................................................193Error : Changing profit center from to xxxx is not permitted...................................1939. Create Sales Account As Revenue Element : ................................................19310. Maintain Automatic Account Assignment Revenue element:........................193
1. End User...................................................................................................1941. Posting of Salaries...................................................................................1942. Posting Sales Invoice................................................................................1943. Transfer of values from one ProfitCenter To another ProfitCenter:...................1954. Display Profit Centre Report : .....................................................................195
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10. Product Cost Planning..............................................................................197Moving Average Price/Standard price................................................................197Costing Sequence..........................................................................................197Automatic vs Unit Cost Estimate.......................................................................197Cost Component Split.....................................................................................198
1. Reference and Simualtion Costing...........................................................1991. CO Settings..............................................................................................200
1. Creating Secondary Cost Elements.............................................................2002. Creating Activity Types Machine Hour/ Packing/ Asssembling/ Processing.......201
2. MM Enduser..............................................................................................2031. Creating Material master LAPRM1 in plant LAP1.........................................203Error : Tables TCURM and T001W inconsistent.................................................2032. Creating Material master LAPRM2 in plant LAP2.........................................2043. Creating Material master LAPPM1 in plant LAP1..........................................2054. Creating Purchase Info Record for External activity PCKG............................205
1. CO Enduser..............................................................................................2061. Create Cost Element Group.......................................................................2062. Create Activity type Group.........................................................................2073. CC Planning for CC 1001..........................................................................2074. Activity planning for MCH..........................................................................2085. CC Planning for CC 2001..........................................................................2086. Activity planning for PRCS.........................................................................2097. CC Planning for CC 1002..........................................................................2098. Activity planning for ASMB.........................................................................2109. Calculating planned Activity Price...............................................................21010. Activity planning for PCKG.....................................................................2115. Creating a Base Planning Object LAPSFG1_BPO in plant LAP1....................2116. Create single level unit cost estimate for LAPSFG1_BPO...............................2127. Creating a Base Planning Object LAPSFG2_BPO in plant LAP2....................2128. Create single level unit cost estimate for LAPSFG2_BPO...............................2139. Create multilevel unit cost estimate.............................................................21310. Exploding a material cost estimate/Base Planning Object............................216
2. Creating a cost estimate w/o quantity structure......................................2161. CO Settings..............................................................................................216
1. Creating Cost Center (Allocation)...............................................................216
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2. Define OH keys........................................................................................2173. Define OH Groups....................................................................................2174. Define Calculation Bases...........................................................................2175. Define Percentage OH Rates.....................................................................2186. Define Credits..........................................................................................2197. Define Costing Sheet...............................................................................2198. Define Costing Variant..............................................................................2209. Define Cost Component Structure..............................................................22110. Check/Change price calculation settings in Version....................................223
2. MM Enduser..............................................................................................2241. Creating Material master LAPFG1.............................................................2242. Creating Material master LAPSFG1...........................................................2253. Creating Material master LAPSFG2 in plant LAP1........................................2264. Creating Material master LAPSFG2 in plant LAP2........................................2275. Creating Purchase Info Record LAPRM1 / two vendors.................................227
3. CO Enduser..............................................................................................2291. Cost Estimate W/O Quantity Structure(Single level) for LAPSFG1...................2292. Price update :..........................................................................................2303. Multilevel Cost Estimate for LAPFG1...........................................................230
3. Creating a cost estimate with quantity structure.....................................2331. FI Settings................................................................................................235
1. Create GL Account Gain/Loss from Revaluation :..........................................2352. Automatic account assignment for transaction UMB......................................235
2. PP settings...............................................................................................2351. Define MRP Controller..............................................................................2352. Define Floats(Scheduling Margin Key).........................................................2353. Define Production Scheduler......................................................................2354. Determine Person Responsible for WorkCenter............................................2365. Define parameters....................................................................................2366. Define Standard value key.........................................................................2377. Check Formulas for Costing.......................................................................237
3. PP Enduser...............................................................................................2381. Creating BOM for LAPSFG1......................................................................2382. Creating BOM for LAPSFG2 in plant LAP2..................................................2393. Creating BOM for LAPFG1........................................................................239
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4. Material BOM Browser..............................................................................2405. Creating Work Center...............................................................................2406. Creating Work Center...............................................................................2407. Creating Work Center...............................................................................2418. Creating Routing for LAPSFG1...................................................................2429. Creating Routing for LAPSFG2...................................................................24210. Creating Routing for LAPFG1.................................................................243
4. CO settings...............................................................................................2441. Creating Tranfer Control............................................................................2442. Assigning Transfer Control in Costing variant..............................................2453. Creating Special Procurement Types..........................................................2454. Update Additive Costs...............................................................................2455. Check Settings (for Costing Variant)............................................................246
5. MM Enduser..............................................................................................2471. Enter Spl Proc type in Mat master LAPSFG2 in plant LAP1............................2472. Enter Spl Proc type in Mat master LAPSFG1 in plant LAP1............................2483. Maintain OH key in Material master.............................................................248
6. CO Enduser..............................................................................................2491. Creating Procurement alternatives..............................................................2492. Creating /Changing Mixing Ratios...............................................................2503. Creating Unit cost estimate for Additive Costs..............................................2514. Creating Cost Estimate for plant LAP1 and LAP2.........................................2521. Costing Run............................................................................................252Msg :No structure could be determined for internal activity ASMB (1002)................253Delete Costing Run :.......................................................................................255
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IntroductionThis book is vol-2 of 2 volumes
This book was initially a set of tutorials taught by me during class room training. After gradual development over the years, now it has become a complete configuration guide/ end-user manual for SAP FICO module. Obviously this book is more a practical guide than a reference book even though some info stuff has been inserted at some places.
Having taught the SAP FICO course to hundreds of beginners and experienced at various institutions, I know the kind of problems and questions you will have when learning this module.This book is full of detailed step-by-step procedures with necessary screen shots and sample configurations.
Having worked as a SAP Consultant at various organizations, I know the kind of requirements that may arise at clients. To this end, most of the business processes and underlying concepts have been explained thoroughly through out the book.
By understanding the how and whys, you will start gaining basic knowledge which reaches to advanced level with in no time.
As you go through the material, if you have problems or questions please do mail me. If you find an error in this book, or suspect there may be an error, kindly notify .
I hope you will find using this book as enjoyable.
Conventions Used in This Book‘’ indicates a next thing in navigation or next action
‘----- button’ means to hit the button . For example ‘ Position button’ means ‘to hit Positon button’.
‘:’ is followed by the value/text to be entered
Multiple inputs/input values in a single screen are shown in the form of table.
How to use the bookJust read line by line and follow the instructions. Refering to screen shots makes your job
easy . Please refer to Info boxes for additional info.
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ControllingCO FI
CO is for internal Reporting FI is for Internal & external Reporting
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1. CO -Basic SettingsOrganizational Structure :
Controlling FI Accounting
Operating Concern
(CO-PA)
CO Area1
CoCd1Plant1
Plant2
CoCd2Plant3
Plant4
CO Area2
CoCd3Plant5
Plant6
CoCd4Plant7
Plant8
1. Copy comp code TCode :EC01
2. Maintain Controlling Area CO FI
CO-Area CoCd
Scenario:1 (1:1 relationship)Company Code = Controlling Area
(Company code and Controlling area are in same levels or
One Company code under a Controlling area)
Scenario 2: (1:n relationship)Company Code under the Co area (more than one CoCd under a Co-area)
This is also called cross company code cost accounting.
CO-area Company Code
Co Area1CoCd 1
CoCd 2
Co Area2CoCd 3
CoCd4
We are going to follow scenario 2 .
SPROControllingGeneral Controlling OrganisationMaintain Controlling Area
Double click on Maintain Controlling Area
New Entries
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Controlling Area : LAP
Name : Co Area for LAP
Co Cd CO Area : Cross-company-code cost accounting
Currency Type : 10
Currency : INR
Chart of Accts : LACA
Fiscal Year Variant : V3
CCtr Std. Hierarchy : Std_Hier
Save
’Yes’ Button to create std hierarchy
Create Request Button
Short description : CO Settings for LAP
Enter
Continue
Double click on ‘Assignment of Company Code(s)’ folder
New EntriesCoCd Company NameLAP Lair p div
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Save
Continue
Double click on ‘Activate components/control indicators’ folder
New Entries
Fiscal Year : 2012
Cost Centres : Component Active
AA: Activity type
OrderManagement : Component Active
Profit Centre Acctg
Save
Enter to ignore the warning message
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3. Cost Centre Standard Hierarchy Up to Controlling Same path
Cost Centre AccountingMaster Data Cost CentresDefine standard Hierarchy
Controlling Area : LAP
Enter
Group Name : STD_HIER
Description : Standard hierarchy for LAP
Save
Info : Std hierarchy is top node in the cost centre hierarchy .
Std hierarchy represents all cost centres in the Co Area
4. Maintain Versions SPROControllingGeneral Controlling OrganisationMaintain Versions
Select version ‘0’ ie Plan/Actual version
Double click on ‘Settings for Each Fiscal Year ‘ folder
``
Controlling Area : LAP
Version : 0
Enter
New entries
Fiscal Year : 2012
Exchange Rate Type : M
Save
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2. Cost Centre AccountingCost Centre Profit Centre
Cost Centre Accounting(CCA) is used to record costs at org units called Cost centres.
Eg:Cost centre can be a department
Profit Centre Accounting(PCA) is used to record costs and revenues at org units called Profit centres.
Eg: Profit centre can be a plant.
Profit centre is an internal org. unit at which
you can analyze profitability independently.
Eg: Plant wise profitability is possible
In FI module we can record expenses & revenues at GL account level.
Department level expenses can be captured in CCA .
Plant level expenses and revenues can be captured in PCA.
Relationship between Profit centre & Cost centre A cost centre can be independent or assigned to a profit centre. For eg we have two plants
We can create each plant as a profit centre . We can create each department in the plant as
a cost centre.
Profit center Cost centre
1000
(Mumbai plant)
1001 (Body shop)
1002 (Assembling)
1003 (Paint shop)
2000
(Hyd Plant)
2001 (Body shop)
2002 (Assembling)
2003 (Paint shop )
Independent 9000 (Sales)
Independent 9001 (Admin)
Cost ElementPrimary Cost Element
Secondary Cost Element
Primary Cost Elements are nothing but ‘Expenses’ GL accounts
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Primary cost elements Secondary cost elementsUsed to transfer data from FI module to CO Used to transfer data within CO module
For eg you post to Salary a/c in FI . It can be transfered to CO with a cost element called Salary
For eg allocations from one CO-object to other(Cost center to Costcenter )
Profit centre 1000 (Mumbai Plant)
Profit centre 2000 (HydPlant)
Cost/Revenue element
1001 1002 1003 2001 2002 2003 Cost / Revenue element wise Totals(FI)
400500(Salaries) 27000 18000 9000 9000 27000 18000 108000400600(Rent) 45000 54000 27000 27000 9000 9000 171000CC wise Total 72000 72000 36000 36000 36000 27000
279000PC wise Total 180000 99000300510 (Sales) 207000 135000 342000PC wise Profitability
27000 36000 63000
1. Settings1. Maintain Number Ranges for Controlling Document
SPROControllingGeneral Controlling OrganisationMaintain Number Ranges for Controlling Document
Tcode :KANK
CO Area : LAP
Maintan Groups button
Create button
Group : No. ranges for CO documents (LAP)From number To number090000000 099999999
Save
Continue
Back buton
Non-Assigned Elements
Click on COIN
Element/Group button
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Double click on ‘No. ranges for CO documents (LAP)’
(Repeat the same procedure for , RKP1, RKU1, RKU3)
Save
Continue
Info:FI CODoument types
Eg: SA, KR, KZ
Business transactions
Eg: COIN , RKU1 , RKU3
Eg: Bus.transaction ‘COIN’ arises when a CO object like Cost centre is entered in FI
document . In this case a CO document is generated apart from a FI document.
Bus.transaction ‘RKU1’ arises when reposting of costs from one CC to other CC . In this
case only CO document is generated.
2. Creation of Primary Cost Element a.FI areaTcode : FS00
Select 1st expenses Account
Change button’Edit cost element’ button
Valid From : 1-4-2011 to : 31-12-9999
Enter
CElem category : 1 (Primary cost/cost-reducing revenue)
Save
Note down the 2nd Expenses GL account
400409 Travelling Expenses
b. Co. Area:
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SAP Easy AccessAccountingControllingCost element AccountingMaster DataCost Element Individual processingCreate Primary
Tcode : KA01
Cost Element : 400509 (2nd exp a/c)
Enter
CElem category : 1
Save
c. Automatic Creation:SPROControllingCost Element AccountingMaster DataCost elementsAutomatic
Creation of Primary and Secondary Cost ElementsMake Default settings
Chart of Accounts : LACA
Enter
NewEntriesAcct from Account to CECt400403 (3rd Exp A/C) 400490 1
400491 400491 12
400492 499999 1
Save
Continue
Back button twice
Create Batch Input session:Same path
Create Batch Input session
Controling Area : LAP
Valid From : 1.4.2011
Valid to : 31.12.9999
Session : CE_CREATE_LA
Execute
Back button twice
Execute Batch Input sessionSame path
Execute Batch Input session
Select Session name : CE_CREATE_LA
Process button
Process button again
Keep on pressing Enter until processing batch input session completed
Exit batch input session button27
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3. Display Cost Elements Tcode :KA23
SAP Easy AccessAccountingControllingCost element AccountingMaster
DataCost elementCollective ProcessingDisplay
All Cost Elements
Execute
4. Creation of FSG (Cost Centre required) Tcode : OBC4
Select FS variant ‘LAFS’
Double click on ‘Field Status groups’ folder
Select FSG ‘G004’ (Cost Accounts)
Copy as button
Change Field status group to2 ‘G002’
Change the Text to ‘Cost accounts (CC req)’
Enter
Double click on Field Status Group ‘G002’
Double click on ‘Additional account assignment’
Req. Entry
Cost centre
Save
Continue
5. Assign New FSG in Expenses G/L Account SAP Easy AccessAccountingFinancial AccountingGeneral LedgerMaster
RecordsGL AccountsCollective ProcessingCompany Code Data
Enter to ignore the warning message
TCode:OB_GLACC12
Company Code : LAP
G/L Account : 400000 To 499999
Execute
Replace Field status group with ‘G002’ for all GL accounts
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Save
Enter to ignore the warning message
6. Creation of Cost Centre SAP Easy AccessAccountingControllingCost Center AccountingMaster DataCost
CenterIndividual ProcessingCreate
Tcode: KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost center: 1001
Valid From : 1.4.2011 to : 31.12.9999
Enter
Name : Body shop
Description : Body shop
Person Responsible : Mr. T
Cost Center Category : 1
Hierarchy Area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
Cost Center : 1002
Reference
Cost Center : 1001
Controlling Area : LAP
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Enter
Replace the Name & Description with ‘ Assembling’
Person responsible : Mr. T
Save
Enter to ignore the warning message
Cost Center : 1003
Reference
Cost center: 1001
Controlling Area : LAP
Enter
Replace the Name with ‘Paint shop’
Replace the Description with ‘Paint shop’
Person Responsible : MR. T
Save
Enter to ignore the warning message
Cost Center : 2001
Reference
Cost center: 1001
Controlling Area : LAP
Enter
Replace the Name with ‘Processing’
Replace the Description with ‘Processing’
Person Responsible : MR. T
Save
Enter to ignore the warning message
7. Creation CC Groups Tcode : KSH1
Up to Master Data same path
CostCenter Group Create
Cost Center Group : PROD
Enter
Description : Production cost
Insert Cost Center button
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PROD1001 Body Shop
1002 Assembling
1003 Paint Shop
Save
8. Creation of CE groups Tcode :KAH1
Up to Master Data same path
Cost Element GroupCreate
Cost element group : ADMIN
Enter
Description: Admn Cost
Insert Cost Element button
ADMIN
400591 Travelling Exp.
Save
Cost element group : PERSNL
Enter
Description : Personal cost
Insert Cost Element button
PERSNL
400500 Salaries
(Enter GL accounts like Wages , Bonus etc)
save
2. End User:1. Posting of transaction in FI
Tcode :F-02
Doc Date : Type : SA
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Posting Key : 40 Account : 400500 (Salaries)
Enter
Amount : 27000
Cost Center : 1001
Text : Salaries Payment
Posting Key : 40 Account : 400600(Rent)
Enter
Amount : 18000
Cost Center : 1001
Text : Rent Payment
Posting Key : 50 Account : 200691(Cash)
Enter
Amount : *
Bus area : LANZ
Text : Expenses Payment
DocumentSimulatePost
Post one more document for Rent 9000.00 & Salaries 36000.00 for Cost Center ‘ 1002’
2. Display CC Report Tcode:KSB1
Up to Cost Centre Accounting same path
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Information SystemReports for CostCenter AccountingLine itemsCost Center: Actual Line Items
Cost Center Group : PROD
Cost Element : 400500, 400600
Execute
Change Layout button
Find button
Search term : ‘Business’
Enter
Select ‘Business Transaction’ under Column Name
Left arrow button
Select ‘Document Number’ under Column Name
Left arrow button
Select ‘Ref Document Number ‘ under Column Name
Left arrow button
Enter
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Make a note of Business Transaction , Doc no, Ref doc no.
RefDoNo is Fi document
DocumentNo is CO document
3. Display CO Document Tcode:KSB5
Same Path CO Documents: Actual Costs
Document Number : 090000000
Execute
4. Repost CO Line item Info : This function is used to rectify posting to wrong CO objects. For eg if during FI posting it is been posted to wrong CC , you transfer to right CC without having impact on FI posting. In this transaction only a CO document is generated.
Tcode:KB61
Up to Cost Centre Accounting same path
Actual postingsRepost Line ItemsEnter
Document Number : 1000000024
Company Code : LAP
Fiscal year : 2011
ExecuteValue Tran curr Acct Assgt 111000 1003
7000 1003
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Enter
(Screen is updated as shown in the following image)
Post
5. Display Cost Center Report Tcode: KSB1
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Center Group : PROD
Execute
6. Creating Common Cost center 35
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Tcode:KS01
CostCenter : 2000
Valid from : 1.4.2012 to : 13.12.1999
Enter
Name : Common for CC 1001, 1002, 1003
Person responsible Mr. T
CostCenter Category : 1 (Prod)
Hierarchy area : STD_HIER
Busines area : LANZ
Currency : INR
Save
Enter to ignore the warning message
7. Posting to Common Cost center Tcode F-02
1.Post one document for Salary
Amount : 36000
Cost Centre : 2000
2. Post one document for Rent
Amount : 9000
Cost Centre : 2000
8. Repost Costs: Info: This functionality is used to simplify FI postings. For eg FI user can post to common CC if the amount belongs to multiple CCs. Later cost accountant can transfer the amount to individual CCs without having impact on FI posting. In this transaction only a CO document is generated.
Tcode: KB11N
Up to Cost Centre Accounting Same path
Actual posting
Manual Reposting of Costs
Enter
Extra menuSet Controlling area
Controlling Area : LAP
Enter
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CCtr (old) Cost Elem. Amount CCtr (new)2000 400500 12000 1001
2000 400500 10000 1002
2000 400500 14000 1003
2000 400600 3000 1001
2000 400600 3000 1002
2000 400600 3000 1003
Post
9. Display Cost Center Report Tcode: KSB1
CostCenter Group : PROD
Execute
Back button
Cost centre : 2000
Multiple Entries button
Single value1001
1002
1003
2000
Copy button
Execute
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10. Period Lock At end of the month we lock the previous monthFI COPPV Period lock
Open and close Posting Period for Account type & accounts
lock& unlock period for business transaction Eg : (COIN, RKU1)
Tcode : OKP1
Path: AccountingControllingCostcenterAccountingEnvironmentPeriodlockChange
Controlling area : LAP
Fiscal Year : 2011
Actual button
Locking transaction for all period:
Keep the cursor on transaction ‘CO through posting from FI’
Lock transaction button
Lock period for all transactions :
select the period
Lock period button
Save
11. Planning Cost Centre wise Tcode : KP06
Up to CostCenter Accounting same path
PlanningCost and Activity InputsChange
Version : 0
From period : 1
To period : 12
Fiscal Year : 2011
Cost centre : 1001
Cost element : 400500
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Form-Based
Overview screen button
Costelement Plan fixed cost Distribution key400500 240000 1 (Equal distribution)
Select the cost element 400500
Period screen button
(Next image shows period wise planned costs)
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Post
12. Display Variance report Tcode : S_ALR_87013611
Path: up to CostCenter Accounting Same path
Information systemReports for CostCenter AccountingPlan/Actual Comparisons Cost
Centers:Actual/Plan/ Variance
Controlling Area : LAP
Fiscal Year : 2011
From Period : 5 (Current period)
To Period : 5
Plan Version : 0
Cost Center Group : PROD
Or Values : 400500
Execute
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3. AllocationsPeriodic allocations are done for planning data at the beginning of period (posting date will be 1st day of the period).
Periodic allocations are done for actual data at the end of period (posting date will be last day of the period).
.
The following periodic allocation methods are availble in SAP . They can be used for allocating both planned and actual costs/activity quantities.
Allocations
Distribution Periodic Reposting
Asessment Indirect activity allocation
Used for allocating primary costs
Similar to distribution
Used for allocating primary and secondary costs
Used for allocating activity type ( like Man Hrs , Mach Hrs etc) quanities
Primary cost elements are used
Similar to distribution
Secondary cost elements (category : Assesment ) are used
Secondary cost elements(category : Internal allocation) are used
Detailed breakup at cost element level is available
Similar to distribution
Data is summerized on assesment cost element/s
Data is summerized on allocation cost element/s
Used for plan and actual costs
Used for actual costs
Used for plan and actual costs
Used for plan and actual costs
Detailed analysis is available at sender and receiving cost center
Analysis is available at receiving cost center only
Used if sender cost center is important for cost analysis
Eg : Cafetaria
Used if sender is just a cost collector cost center
Used just to simplify account assignments during FI postings
eg : Comon CC
Creates more no of line items,uses more memory compared to periodic reposting
Creates less no of line items,uses less memory compared to distribution
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Direct Activity allocation : is used for recording actual quantities of activity types consumed by the receving CO object. This allocation happens as and when an activity type is consumed by the receiving cost center . So this is not a periodc allocation. KB21N is the TCode used .
1. Cost Center relatioships: Cost Centers used :
Cost Center Cost Center Name Costcenter category1001 Bodyshop A : Production
1002 Assembling
1003 Paintshop
1004 Cafetaria K : Service
1006 Cost Collector 9 : Common
1008 Plant mainatance B: Maintanance
1009 Quality control N:Quality assurance
1011 Plant Admin C: Administration
2. Assesment Cost center cafeteria is used by other cost centers as shown in the following table
Allocation method used is assesment.SKF (no of emplyees) is the allocation criteria.
Ie . Cafetaria charges are to be allocated based on the no of employees .
Note : Cost Center cafeteria itself has 5 employeesSender CostCenter Reciving cost Center No of emplyees
1004(Cafetaria)
1001 75
1002 100
1003 75
1004(Cafetaria) 5
1008 20
1009 25
3. Periodic Reposting : To simplify the FI postings we use cost collector cost center. We can post costs like rent , Electricity charges to cost collector cost center during the period. At period end we allocate to 3 production cost centers using allocation method periodic reposting.Rent is to be allocated based on percentage basis
Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)
Sender CostCenter Reciving cost Center Rent Electricity charges
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1006(Cost collector)
1001 50% As recorded
1002 30% As recorded
1003 20% As recorded
4. Distribution: Cost center plant admin takes care of 3 production cost centers. Costs like salaries of administration department , stationery charges, vehicle maintanance , travelling expenses are recorded in the cost center.
At period end we allocate all the costs to 3 production cost centers using allocation method distribution.Salaries is to be allocated based on number of employees in the receiver cost center
Stationery charges , vehicle maintanance , travelling expenses are to be allocated based on percentage basis.
Sender CostCenter
Reciving cost Center
Salaries Stat chrges Vhcle maint TrExp
1011(Plant Admin)
1001 75 25% 30% 20%
1002 100 50% 60% 70%
1003 75 25% 10% 10%
5. Indirect activity allocation: Cost center quality control gives quality check service to 3 production cost centers.
Activity type tesing hours(Tst Hrs) is to be allocated to 3 production cost centers
Quantity of Tst Hrs is allocated based on the number of tested items .
Allocated activity type is Tst Hrs and allocation basis is SKF (test items)Allocation method used is indirect activity allocation.
Sender CostCenter Reciving cost Center Tested items
1009(Qulatity control)
1001
1002
1003
6. Direct activity allocation: Cost center plant maintenance gives maintenance service to 3 production cost centers.
Activity type maintenance hours(Mnt Hrs) is to be allocated to 3 production cost centers
Actual quantity of Mnt Hrs is recorded in the receiving cost center when the services are consumed.
Allocated activity type is Mnt Hrs and Allocation method used is direct activity allocation.
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Sender Cost Center Reciving cost Center
1008(Plant maintanance)
1001
1002
1003
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4. Allocation by Assessment using SKF SKF(Satistical Key Figures) is used as a basis to allocate costs from one cost centre to other.If total number of employees in 3cost centers is 300. Cafetaria charges are to be shared between 3 cost centers based on the number of employees.
Sender CostCenter Reciving cost Center No of emplyees1004(Cafetaria) 1001 75
1002 25
1003 200
Costs recorded in cost center Cafetaria by FI postings :
Cost Center Primary Cost elements Costs incured1004(Cafetaria) 400500 (Salaries)
400600(Rent)
45000.00
27000.00
Total cafeteria charges 72000.00
Formula used for allocation : (No of employees /Total no of employees)* Total amount
Eg : Cost allocation for cost center 1001 = (75/300)*72000.00 = 18000.00
Allocation of Cafetaria charges to 3 cost centers:
Sender CostCenter
Sending Amount
Sec.Cost element Reciving cost Center
Allocated amount
1004(Cafetaria) -18000.00 10000000(Cafetaria charges)
1001 18000.00
-6000.00 1002 6000.00
-48000.00 1003 48000.00
-72000.00 72000.00
Summary of the above transactions:Sender CostCenter
Posted/Allocated amounts
Prim/Sec Cost element
Reciving cost Center
Allocated amount
1004
(Cafetaria)
45000.00 400500 (Salaries)
27000.00 400600(Rent)
-18000.00
10000000(Cafetaria charges)
1001 18000.00
-6000.00 1002 6000.00
-48000.00 1003 48000.00
Balance 0.00 Total allocation
72000.00
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1. Settings1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1004
Valid From : 1.4.2012
Enter
Name : Cafetaria
Descritpion : Cafetaria
Person responsible : MR. k
Cost Center Category : 9 (Allocation cost ctr)
Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
2. Create No. Ranges interval for Business transaction RKS RKIU
Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transactions RKS, RKIU,
Element/Group button
Save
Continue
3. Create SKF Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)46
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Stat. key figure : EMP
Enter
Name : Employee
Stat. key fig. UnM. : EA (Each)
(Unm = Units of Measure)
Fxd val
Save
4. Enter SKF Tcode : KB31N
Up to Cost Center Accounting same path
Actual PostingsStatistical Key FiguresEnter
Rec. CCtr StatKF Total Quantity1001 EMP 75
1002 EMP 25
1003 EMP 200
Save
5. Allocation method (Assessment Method):
1. Creation of secondary cost element Tcode :KA06
SAP Easy AccessAccountingControllingCost Element AccountingMaster Data
Cost ElementIndividual ProcessingCreate Secondary
Cost Element : 10000000
Valid From : 1.4.2012
Enter
Name : Cafetaria charges
Description : Cafetaria charges
CElem category : 42 (Assessment)
Save
2. Creation of Assessment Cycle
Scenario: Cafetaria charges are to be shared between 3 cost centers based on number of
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employees
Option 1:
Assesment cycle 1 for Salaries and Rent
Segment 1 for Salaries
Segment 2 for Rent
Option 2:
Assesment cycle 1 for Salaries and Rent
Segment 1 for
Salaries& Rent
Option3:
Assesment cycle 1 for Salaries
Segment 1 for Salaries
Assesment cycle 2 for Rent
Segment 1 for Rent
We are using option 1 for the following configuration scenario
SPROControllingCost Center AccountingActual PostingsPeriod-End Closing
AssessmentMaintain Assessment
Double click on Create Actual Assessment
Cycle : LAP1
Start Date : 1.4.2012
Enter
Text : Assesment of Cafertia Charges
Indicators
√ Iterative
Attach segment button
Segment Name : SAL
Description : Salary Assessment
Assessment CEle : 1000000000
Sender Rule : 1 posted amounts
Share in % : 100
Actual value origin
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1004 - -
Cost Element 400500 - -
Receiver
Cost centre - - PROD
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Receiver Tracing Factor tab:
From
Stat. key fig. EMP
Attach segment button
Segment Name : RENT
Description : Rent Assessment
Assessment CEle : 1000000000
Sender Rule : 1 posted amounts
Share in % : 100
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Sender/Receivers tab
From To Group
Sender
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Cost Centre 1004 - -
Cost Element 400600 - -
Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
From
Stat. key fig. EMP
Save
Continue
1. Enduser
1. Posting of Rent & Salary in CC 1004 Tcode : F-02
40 Salary
40 Rent
50 Cash *
2. Execution of Assessment cycle (Month end activity)
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T code : KSU5
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsAllocationsAssessment
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details ListsCycleLAP1
Enter
Execute
Double click on the item
Back button 2 twice
Yes button to leave the list
Test Run
Execute
3. Cost Centre Report Tcode : KSB1
CostCenter : 1004
Costelement : 10000000
Execute
Back button
CostCenter : 1001 To 1003
Costelement : 1000000000Multiple selection button
Select Single values tabSingle values1000000000
400500
400600
Copy button
Execute
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5. Allocation by Distribution Cost center plant admin takes care of 3 production cost centers. Costs like salaries of administration department , stationery charges, vehicle maintanance , travelling expenses are recorded in the cost center.
At period end we allocate all the costs to 3 production cost centers using allocation method distribution.Salaries is to be allocated based on number of employees in the receiver cost center
Vehicle maintanance are to be allocated based on percentage basis.
Sender CostCenter Reciving cost Center
Salaries Rent Vhcle maint
1011(Plant Admin)
1001 75 25% 30%
1002 25 50% 60%
1003 200 25% 10%
Costs recorded in cost center Plant admin by FI postings :
Cost Center Primary Cost elements Costs incured
1011(Plant Admin)
400500 (Salaries)
400600(Rent)
Vehicle maintenance
72000.00
18000.00
27000.00
Total Plant admin charges 81000.00
Sender CostCenter
Sending Amount
Cost element Reciving cost Center
Allocated amount
1011(Plant Admin)
-18000.00 400500 (Salaries) 1001 18000.00
-6000.00 1002 6000.00
-48000.00 1003 48000.00
-72000.00 72000.00400600(Rent)
2. Settings
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1. Create Cost Centre Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1011
Valid From : 1.4.2012
Enter
Name : Plant Admin
Descritpion : Plant Admin
Person responsible : MR. k
Cost Center Category : C: Administration
Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
2. Create GL account/cost element Vehicle maintenance G/L account 400203
3. Create No. Ranges interval for Business transaction RKIV Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transactions RKIV (Actual Overhead Distribution)
Element/Group button
Save
Continue
4. Create SKF (already done) Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)
Stat. key figure : EMP
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Name : Employee
Stat. key fig. UnM. : EA (Each)
(Unm = Units of Measure)
Fxd val
Save
5. Enter SKF ((already done)) Tcode : KB31N
Up to Cost Center Accounting same path
Actual PostingsStatistical Key FiguresEnter
Rec. CCtr StatKF Total Quantity1001 EMP 75
1002 EMP 25
1003 EMP 200
Save
6. Allocation method (Distribution):
1. Creation of Distribution Cycle
Scenario: Plant admin charges are to be shared between 3 cost centers based on different criteria
Option 1:
Cycle 1 for Salaries and Rent
Segment 1 for Salaries
Segment 2 for Rent
Segment 3 for Vehicle
maintenance
Option 2:
Cycle 1 for Salaries and Rent
Segment 1 for
Salaries, Rent
& Vehicle maintenance
Option3:
Cycle 1 for Salaries
Segment 1 for Salaries
Assesment cycle 2 for Rent
Segment 1 for Rent
Assesment cycle 3 for Vehicle maintenance
Segment 1 for Vehicle maintenance
We are using option 1 for the following configuration scenario
SPROControllingCost Center AccountingActual PostingsPeriod-End Closing
DistributionDefine Distribution
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Double click on Create Actual Distribution
Cycle : LAP2
Start Date : 1.4.2012
Enter
Text : Plant admin costs distribution
Indicators
√ Iterative
Attach segment button
Segment Name : SAL
Description : Salary Distrbution
Sender Rule : 1 posted amounts
Share in % : 100
Actual value origin
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1011 - -
Cost Element 400500 - -
Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
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From
Stat. key fig. EMP
Attach segment button
Segment Name : RENT
Description : Rent Distribution
Sender Rule : 1 posted amounts
Share in % : 100
Receiver rule : Fixed percentages
Sender/Receivers tab
From To Group
Sender
Cost Centre 1011 - -
Cost Element 400600 - -
Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
Cost Ctr Portion/percent
1001 25%
1002 50%
1003 25%
Attach segment button
Segment Name : Veh
Description : Vehcile maintance distribution
Sender Rule : 1 posted amounts
Share in % : 10056
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Receiver rule : Fixed percentages
Sender/Receivers tab
From To Group
Sender
Cost Centre 1011 - -
Cost Element 400203 - -
Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
Cost Ctr Portion/percent
1001 30%
1002 60%
1003 10%
Save
Continue
2. Enduser
4. Posting of Rent , Salary ,Veh maintanance in CC 1011 Tcode : F-02
40 Salary 45000
40 Rent 27000
40 Vehcile maintance 18000
50 Cash *
5. Execution of Distribution cycle (Month end) T code : KSV5
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsAllocationsDistribution
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details ListsCycle
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LAP2
Enter
Execute
Back button
Yes button to leave the list
Test Run
Execute
6. Cost Centre Report Tcode : KSB1
CostCenter : 1011
Costelement : 400500, 400600,400203
Execute
Back button
CostCenter : 1001 To 1003
Costelement : 400500, 400600,400xxx
Select Single values tabSingle values400xxx
400500
400600
Copy button
Execute
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6. Allocation by Periodic Reposting To simplify the FI postings we use cost collector cost center. We can post costs like rent , Electricity charges to cost collector cost center during the period. At period end we allocate to 3 production cost centers using allocation method periodic reposting.Rent is to be allocated based on percentage basis
Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)
Sender CostCenter Reciving cost Center Rent Electricity charges
1006(Cost collector)
1001 50% As recorded
1002 30% As recorded
1003 20% As recorded
1. Settings1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1006
Valid From : 1.4.2012
Enter
Name : Cost collector
Descritpion : Cost collector
Person responsible : MR. k
Cost Center Category : 9 Allocation
Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
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2. Create GLa/c & cost element Elec Charges G/L account : 400392
3. Create No. Ranges interval for Business transaction RKIB Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transactions RKIB (Actual Periodic Repostings)
Element/Group button
Save
Continue
4. Create SKF Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)
Stat. key figure : EU
Enter
Name : Electrical Units
Stat. key fig. UnM. : KWH
(Unm = Units of Measure)
Tot val
Save
5. Allocation method (Periodic Reposting):
1. Creation of Periodic Reposting cycle
SPROControllingCost Center AccountingActual PostingsPeriod-End Closing
Periodic RepostingDefine Periodic Reposting
Double click on Create Actual Periodic Reposting
TCode : KSW1
Cycle : LAP3
Start Date : 1.4.2012
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Enter
Text : Prim costs reposting
Indicators
√ Iterative
Attach segment button
Segment Name : ELEC
Description : Elcricity bills reposting
Sender Rule : 1 posted amounts
Share in % : 100
Actual value origin
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1006 - -
Cost Element 400392 - -
Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
From
Stat. key fig. EU
Attach segment button
Segment Name : RENT
Description : Rent reposting
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Sender Rule : 1 posted amounts
Share in % : 100
Receiver rule : Fixed percentages
Sender/Receivers tab
From To Group
Sender
Cost Centre 1006 - -
Cost Element 400600 - -
Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
Cost Ctr Portion/percent
1001 50%
1002 20%
1003 30%
Save
3. Enduser
7. Posting of Rent , Elc bills , in CC 1006 Tcode : F-02
40 Elc bills 45000
40 Rent 27000
50 Cash *
8. Enter SKF (Month end) Tcode : KB31N
Up to Cost Center Accounting same path
Actual PostingsStatistical Key FiguresEnter
Rec. CCtr StatKF Total Quantity1001 EU 750
1002 EU 250
1003 EU 2000
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Save
9. Execution of Periodic reposting cycle (month end) T code : KSW5
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsPeriodic Reposting
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details ListsCycleLAP3
Enter
Execute
Back button
Yes button to leave the list
Test Run
Execute
10. Cost Centre Report Tcode : KSB1
CostCenter : 1006
Execute
Back button
CostCenter : 1001 To 1003
Costelement : 400600Multiple selection button
Select Single values tabSingle values400600
400392
Copy button
Execute
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7. Indirect Activity Allocation using SKFCost center quality control gives quality check service to 3 production cost centers.
Two activity types are used .
1.Testing hours-Manual (Act type category = 2 Indirect determination, indirect allocation)
2.Testing hours-Automated(Act type category =3 Manual entry, indirect allocation)
Both activity types are allocated on the basis of SKF (test items) . Allocation method used is indirect activity allocation.
Splitting :Costs that incured in the costcenter quality control are to be split between the two activity types . For that we need to define Splitting Structure and assign to the cost center.
Actual activity valuation :During allocation activity quantity is valuated with plan price or manually set price initially when actual price calculation is not done. At the time of actual price calculation we can optionally revaluate the allocated activity. Variance amount is posted .
After revaluation process sender balance will be zero .
Settings for price calculation ,revaluation and cost component structure : During Version maintenance we can make settings for price calculation and revaluation on fiscal year basis.
In the Activity type master data we maintain actual price indicator 5 or 6.
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Sender CostCenter Reciving cost Center Tested items
1009(Qulatity control)
1001 300
1002 200
1003 220
Costs recorded in cost center Quality control by FI postings :Cost Center Primary Cost elements Planned Costs 1009 (Quality control) 400500 (Salaries)
400600(Rent)
45000.00
27000.00
Total charges 72000.00
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1. Settings1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1009
Valid From : 1.4.2012
Enter
Name : Quality control
Descritpion : Quality control
Person responsible : MR. k
Cost Center Category : N (Quality Assurance)
Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
2. Create No. Ranges interval for Business transaction RKL , RKN, KSI0,KSII
Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transactions RKL,RKN,RKIL, KSI0,KSII
Element/Group button
Save
Continue
3. Create SKF Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)
Stat. key figure : ITEM
Enter
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Name : Testing items
Stat. key fig. UnM. : EA (Each)
(Unm = Units of Measure)
Tot Values
Save
4. Creation of secondary cost element Tcode :KA06
SAP Easy AccessAccountingControllingCost Element AccountingMaster Data
Cost ElementIndividual ProcessingCreate Secondary
Cost Element : 1000000026
Valid From : 1.4.2012
Enter
Name : Testing chrges-Manual
Description : Testing charges Manual
CElem category : 43 (Internal activity allocation)
Save
5. Creating Activity Type Testing hours-Manual SAP Easy Access Accounting Controlling Cost Center Accounting Master Data
Activity type Individual Processing Create
Tcode: KL01
Activity Type : TSHRM
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Testing Hours--Manual
Description : Testing Hours-Manual
Activity Unit : H
CCtr categories : * (All Cost Centre Categories)
Allocation of default values
ATyp Category :
Allocation Cost Element : 1000000026
Price indicator : 1
Variation Values for Actual Alloccation
Actl Acty Type Cat. : Blank As in planning
Act. price indicator : 5 Actual price, automatically based on activity
Save
6. Creation of secondary cost element
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Tcode :KA06
SAP Easy AccessAccountingControllingCost Element AccountingMaster Data
Cost ElementIndividual ProcessingCreate Secondary
Cost Element : 1000000027
Valid From : 1.4.2012
Enter
Name : Testing charges-Automated
Description : Testing charges- Automated
CElem category : 43 (Internal activity allocation)
Save
7. Creating Activity Type Testing hours-Automated SAP Easy Access Accounting Controlling Cost Center Accounting Master Data
Activity type Individual Processing Create
Tcode: KL01
Activity Type : TSHRA
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Testing Hours- Automated
Description : Testing Hours-Automated
Activity Unit : H
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 3 (Manual Entry & Indirect Allocation)
Allocation Cost Element : 1000000027
Price indicator : 1 Plan price, automatically based on activity
Actl Acty Type Cat. : Blank As in planning
Act. price indicator : 5 Actual price, automatically based on activity
Save
8. Creating Cost Element Group TCode :KAH1
CO Area : LAP
Cost element group : OH_COST
Enter
Description : OH Cost
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Cost Element button
400500
400600
Save
9. Creating Activity Type Group TCode :KLH1
CO Area : LAP
Activity Type group : TEST
Enter
Description : Testing
Activity Type button
TSHRA
TSHRM
Save
10. Define Splitting Structure TCode : OKES
SPROControllingCost Center AccountingActual PostingsPeriod-End Closing
Activity Allocation SplittingDefine Splitting Structure
Double click on ‘Splitting rules’ folder
New Entries
Rule Text Meth Wt
LAP1 21 .
Enter
Select rule ‘LAP1’
Double click on ‘Selection for rules’ folder
New Entries
Field Label From Value
Version 0 (Co area LAP/ version 0)
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Double click on ‘Splitting Structures’ folder
New Entries
Structure Text
L1 LAP Splitting Structure
Enter
Select structure ‘L1’
Double click on ‘Assignments’ folder
New Entries
Assignment Text Rule Text
LA1 LAP1
Enter
Select assignment ‘LA1’
Double click on ‘Selection for assignments’ folder
New Entries
Field Label From Value To Value Group
Cost Element
Acivity Type
Save
Continue
11. Assign Splitting Structure to Cost Centers Same Path
Cost centre : 1009
All versions
Fiscal Year : 201x
Change button
1009
Click on ‘L1’ under splitting Structures
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Assign button( )
Save
Continue
Category 3 Direct entry Indirect Allocation
Category 2 Indirect entry Indirect Allocation
Planning :Activity planning allowed Activity planning not allowed
Price can be calculated Price cant be calculated because sender quantity is unknown
Actual:Enter Sender Activity Enter Sender Activity not allowed
Price can be calculated Price cant be calculated sender quantity is unknown
Quantity and cost can be allocated
Only quantity can be allocated
Sender quantity is determined only after activity allocation
Then only we can calculate the price
Sender Quantity : 720 hrs
Allocated Quantity :
300+200+220 hrs
Allocation Basis :
300:200:220 items
Allocated quantity : 300*1hr +200*1hr+220*1hr = 720 hr 720 items *1hr = 720 hrs
12. Define Cost Component Structure SPROControllingCost Center AccountingActual PostingsPeriod-End Closing Activity AllocationPrice CalculationSettings for Cost Component Split Define Cost Component Structure
TCode:OKTZ
Double click on Define Cost Component Structure folder
Select Cost Comp Str ‘01’
Copy As button
Cost Comp Str Active Prim.Cost Comp .Split NameL2 LAP Actvity Cost Comp Str
Enter
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Enter to confirm the message
Select Cost Comp Str ‘L2’
Double Click on ‘Cost Components with Attributes’ folder
Change the name as shown in the tableCost Comp Str Cost Com Name of Cost CompL2 10
L2 30
L2 50
L2 90
Delete the remaining cost components
Save
Double Click on ‘Assignment :Cost Component – Cost Element Interval’ folder
New Entries buttonCost Comp Str Chart of Accts From cost el. Cost ComponentL2 LACA 30
L2 LACA 50
L2 LACA 90
Save
Double click on Define Cost Component Structure folderCost Comp Str Active Prim.Cost Comp .Split NameL2 LAP Actvity Cost Comp Str
Save
13. Change Revaluation/Price calculation/Cost comp Structure settings in Version 0
TCode : OKEQ
SPROControlling General ControllingOrganizationMaintain Versions
Select version ‘0’
Double click on ‘Settings for Each Fiscal Year ’ folder
Controlling Area : LAP
Version : 0
Enter
Double click on the current fiscal year
Price calculation tab
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Purely Iter. Price
Plan
Method : Periodic price
Actual
Method : Periodic price
Revaluation : Same line
Cost Comp. Str. :
Save
(Repeat the process for other fiscal years)
14. Allocation method (Indirect Activity Allocation):
1. Creation of Indirect Activity Allocation Cycle TCode : KSC1
SPROControllingCost Center AccountingActual PostingsPeriod-End Closing
Activity Allocation Indirect Activity AllocationDefine Indirect Activity Allocation
Double click on Create actual indirect activity allocation
Cycle : LAP4
Start Date : 1.4.2012
Enter
Text : Allocation of testing activity
Attach segment button
Segment Name : TEST_A
Description : Tstng hr-Automate Allocation
Sender Rule : 1 posted quantities
Share in % : 100
Actual value origin
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1009 - -
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Activity Type TSHRA - -
Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
From
Stat. key fig. ITEM
Attach segment button
Segment Name : TEST_M
Description : Tstng hr-Manual Allocation
Sender Rule : Quantities caulated inversly
Share in % : 100
Actual values
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1009 - -
Activity Type TSHRM - -
Receiver
Cost centre - - PROD
Sender Values tab:
Sender
Cost Ctr ActTyp Factor per 100 AUn1009 TSHRM 100 H
Receiver Tracing Factor tab:
From
Stat. key fig. ITEM
Save
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2. Enduser
1. CC Planning Tcode : KP06
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 201
Cost centre : 1009
Cost element group: OH_COST
Form based
Overview Screen buttonCostelement Plan fixed cost Distribution400500 1 (Equal distribution)
400600 1
Post
2. Activity planning for TSHRA/ TSHRM SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 2
To Perod : 2
Fiscal Year : 2011
Cost centre : 1009
Activity Type group: TEST
Form based
Overview Screen buttonActivity Type Plan Activity EquiNoTSHRA 1
TSHRM 2
(EquNo is the basis for splitting)
Make sure the activity type category is correct before posting and going further.
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Post
3. Splitting (Planned cost) TCode : KSS4
Same path
Controlling Area : LAP
Enter
Cost centre : 1009
Version : 0
Period : 3
Fiscal Year : 201x
Test Run
Details List
Execute
(Splitting should be in 2:1 ratio )
Cost Element button(to cost element wise splitting)
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Back button
Yes button to leave the list
Test Run
Execute
4. Calculating Activity Price(planned) for TSHRA Upto Cost Centre Accounting same path
PlanningAllocationsPrice Calculation
Tcode : KSPI
All Cost Centres
Version : 0
Period : 2 To 2
Fiscal Year : 2011
Test Run
Details List
Execute
Display primary cost component split :
Select a line Goto menuComponents
Save
Enter
Back button
(Activity price only calculated for TSHRA and should be 33.33 )
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5. Enter SKF Tcode : KB31N
Up to Cost Center Accounting same path
Actual PostingsStatistical Key FiguresEnter
Rec. CCtr StatKF Total Quantity1001 ITEM 300
1002 ITEM 200
1003 ITEM 220
Save
6. Posting of Rent & Salary in CC 1009 Tcode : F-02
40 Salary
40 Rent
50 Cash *
7. Sender activities for TSHRA TCode :KB51NSend. CCtr SAtyTyp Total Quantity1009 TSHRA
Save
8. Indirect Activity Allocation T code : KSC5
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsAllocations Indirect Activity Allocation
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details ListsCycleLAP4
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Enter
Execute
Segments button
Select segment ‘TEST_A’
Line items button( )
Unhide total quantity column.
(Quantity and costs are allocated . Actiivty type is valuated with planned price.)
Back button
Select segment ‘TEST_M’
Line items button( )
(Only quantity is allocated as planned price/manually set price is not availlable.)
Back button 2 twice
Yes button to leave the list
Test Run
Execute
9. Cost Centre Report Tcode : KSB1
CostCenter : 1009
Execute
(Only quantity is allocated for activity type TSHRM .79
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Both quantity and cost both are allocated for activity type TSHRA )
10. Price Calculation(Actual) T code : KSII
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsPrice Calculation
All Cost Centres
Period : 2 To 2
Fiscal Year : 2011
Test Run
Details List
Execute
(Activity price should be 37.00 For TSHRA 75 for TSHRM)
Save
Yes button
Back button
11. Cost Centre Report Tcode : KSB1
CostCenter : 1009
Execute
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(Apart from quantity allocated , costs allocated should be displayed for TSHRM.
For TSHRA diference amount is posted)
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8. Direct Activity AllocationCost center plant maintenance gives maintenance service to 3 production cost centers.
Activity type to be allocated is Maintenance hours(MNTHR) of category 1 ie Manual entry, manual allocation
Sender Cost Center Reciving cost Center
1008(Plant maintanance)
1001
1002
1003
Business transaction involved is RKL . Allocation method is called direct activity allocation.The allocated activity quantities are entered directly using TCode KB21N .
(Eg :Sender can be OH cost center and receiver can be a production cost center )
or
Direct allocation happens automatically through production order confirmations (TCode : CO11N)
(Eg : Sender is production cost center receiver is a cost object . Cost object can be a production order or a product cost collector)
In this scenario activity type is valuated initially by planned price which is set manually(plan price indicator 3 ). At the time of actual price calculation activity type is revaluated and difference is allocated to receivers.
1. Settings1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1008
Valid From : 1.4.2012
Enter
Name : Plant maintanance
Descritpion : Plant maintanance
Person responsible : MR. k
Cost Center Category : 2
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Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
2. Creation of secondary cost element Tcode :KA06
SAP Easy AccessAccountingControllingCost Element AccountingMaster Data
Cost ElementIndividual ProcessingCreate Secondary
Cost Element : 1000000029
Valid From : 1.4.2012
Enter
Name : Plant Maintenance Charges
Description : Plant Maintenance Charges
CElem category : 43 (Internal activity allocation)
Save
3. Creating Activity Type Maintenance hours SAP Easy Access Accounting Controlling Cost Center Accounting Master Data
Activity type Individual Processing Create
Tcode: KL01
Activity Type : MNTHR
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Maintenance hours
Description : Maintenance hours
Activity Unit : H
CCtr categories : * (All Cost Centre Categories)
ATyp Category :
Allocation Cost Element : 1000000029
Price indicator : 3 Determined manually
Act. price indicator : 5 Actual price, automatically based on activity
Save
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4. Create No. Ranges interval for Business transaction RKL Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transactions RKL,
Element/Group button
Save
Continue
2. Enduser1. Posting of Rent & Salary in CC 1008
2. Cost Centre Report Tcode : KSB1
CostCenter : 1008
Execute
3. Set Activity price(planned) manually SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1008
Activity Type : MNTHR
Form based
Overview Screen buttonActivity Type Fixed priceMNTHR 100
Make sure the activity type category, price indicator is correct before posting and going further.
Post
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4. Direct Activity Allocation TCode :KB21N
Up to Cost Center Accounting same path
Actual PostingsActivity AllocationEnter
Scrn var.: Cost center Input Type : List Entry
Send. CCtr SAtyTyp Rec.CCtr Total Quantity
Post
5. Cost Centre Report Tcode : KSB1
CostCenter : 1008
Execute
6. Price Calculation T code : KSII
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsPrice Calculation
Cost Centre group
Period : 2 To 2
Fiscal Year : 2011
Test Run
Details List
Execute
(Activity price should be 112.50)
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Save
Yes button
Back button
7. Cost Centre Report Tcode : KSB1
CostCenter : 1008
Execute
(Balance should be 0 in the sender CC )
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9. Internal Orders(I.O)Scenario1 : (Telephone wise expenses )
There is one GL account ‘Telephone Expenses’ and there are 5 telephones
Problem : How to record telephone wise expenses ?
Solution : Create an I.O for each telephone. While posting Tel phone expenses
in FI, TeI No can be entered in Internal order field.
Scenario 2 : (Vehicle wise expenses)
There is one GL account ‘Petrol Exp’ and one GL account ‘Vehicle Maintenance’ and
there are 10 vehicles.
Problem : How to display vehicle wise expenses.
Solution : Create an I.O for each vehicle
Scenario 3 : (Event wise expenses)
There is a cost centre for ‘sales department’. Several activities like promotional events
happen in the department. For every event certain expenses incur .
Problem : Event wise expenses are to be recorded.
Solution : Create an I.O for each event .
Cost Centre & Internal Orders :Internal Orders are of two types Real and Statistical.
Statistical IO : are used merely for reporting purpose.
In the following two cases, CC is the real CO -object and IO is statistical object.
Case1 :
While posting in FI , CO-object like Cost centre should be entered apart from IO .
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Case2 :
IO can be assigned to a CC(as shown in the next image).
While posting in FI, only IO need to be entered.
Real IO : are used for settlement purpose .While posting in FI , only IO should be entered. Amount in the IO can be settled to Cost centre(s) later . Balance in the IO becomes zero after complete settlement .
1. Settings
1. Creation of internal Order Types
SPROControllingInternal ordersOrder Master DataDefine Order types
New Entries
Order category : 01 ie Internal Order (Controlling)
Enter
Order type : TEL
Description : Telephone
Planning profile : 000001
Object class : Overhead cost
√ Release immediately
Assign/change interval button (next to Number range interval)
Yes button
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Not assigned
Click on TEL
Element/Group button
Double click on ‘Motor pool A-zzzzzzzz(external)’
Save
Continue
2. Creation of FS Group Tcode:OBC4
Select FStV ‘LAFS’
Double click on Field status groups folder
Select Field status group ‘G002’
Copy as button
Change the Field Status group to ‘G015’
Change the Text to ‘Cost accounts (CC req &IO Optinl) ‘
Enter
Double click on FSG ‘G015’
Double click on ‘Additional account assignment’
Optional.Entry
CO/PP order
Save
Continue
3. Creation of Tel expenses A/C Tcode : FS00
Select GL account 400500 Salaries
Copy button
GL account: 400581
Enter
Change the Description to ‘Telephone expenses’
Create/Bank/interest tab
Change Field status group to ‘G015’
Save
Edit Cost element button
Valid from : 1.4.2.2012
Enter
Cost Elem Category : 01
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Save
4. Creation of Internal order Tcode: KO01
SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial
FunctionsOrderCreate
Order type : TEL
Enter
Order : Tel 040230900
Description : Tel 040230900
Company Code : LAP
Business area : LANZ
Control data Tab
√ Statistical orderInfo:Select the check box to make it a statistical IO , else it will be a Real IO
Save
Order type : TEL
Enter
Order : Tel040230901
Description : Tel040230901
(Other fields same as before)
Save
5. Creation of IO group Tcode : KOH1
Same path upto Master DataOrder Group
Create
Order Group : HYD_TEL
Enter
Description : Hyd telephones
Insert order button
HYD_TEL
Tel040230900
Tel040230901
Save
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2. End User1. Posting Telephone Expenses
Tcode :F-02
PstKy : 40 Account : 400581
Enter
Amount : 18000
Cost centre : 1001 Order : TEL040230900
Text : Telephone expenses
PstKy : 50 Account : 200691
Enter
Amount : *
Business area : LANZ
Text : +
Document MenuSimulate
Post
Post one more document for IO TEL040230901
2. Display IO Report Tcode :KOB1
Up to Internal Orders same pathInformation System Reports for Internal OrdersLine
itemsOrders: Actual Line Items
Order Group : HYD_TEL
Cost element : 400581
Execute
3. Planning order wise Tcode : KPF6
Up to Internal Orders same path
PlanningCosts & Activity inputsChange
Version : 0
From period : 1
To period : 12
Fiscal Year : 2012
Order group : HYD_TEL
Cost Element : 400581
Form-Based
Overview Screen buttonTotal plan costs Distribution key
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240000 1
Next Combination button (Down arrow)Total plan cost Distribution key120000 1
Save
4. Display Variance Reports Up to Internal Orders same path
Information SystemReports for Internal OrdersPlan/Actual Comparisons
Order: Actual/Plan /Variance
Controlling area : LAP
Fiscal Year : 2012
From Period : 5
To Period : 5
Plan version : 0
Order group : HYD_TEL
Cost element group : Blank
Or value(s) : 400581
Execute
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10. Real IO with settlement to CCEg : Real IO : Promtional event
Real IO : are used for settlement purpose .While posting in FI , only IO should be entered. Amount in the IO can be settled to Cost centre(s) later . Balance in the IO becomes zero after complete settlement .
Requirement : Costs should be captured under a promotional event for the sake of analysis.
Also the costs should be recorded in CC ‘Sales promotion’.
1. Settings
1. Creation of FS Group Tcode:OBC4
Select FStV ‘LAFS’
Double click on Field status groups folder
Select Field status group ‘G002’
Copy as button
Change the Field Status group to ‘G016’
Change the Text to ‘Cost accounts (CC &IO Optinl) ‘
Enter
Double click on FSG ‘G016’
Double click on ‘Additional account assignment’
Opt.Entry
Cost Center
CO/PP order
Save
Continue
2. Creation of G/L Promotional expenses Tcode : FS00
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Select GL account 400500 Salaries
Copy button
GL account: 400518
Enter
Change the Description to ‘Promotional expenses’
Create/Bank/interest tab
Change Field status group to ‘G016’
Save
Edit Cost element button
Valid from : 1.4.2.2012
Enter
Cost Elem Category : 01
Save
3. Creation of secondary cost element Tcode :KA06
SAP Easy AccessAccountingControllingCost Element AccountingMaster Data
Cost ElementIndividual ProcessingCreate Secondary
Cost Element : 1000000036
Valid From : 1.4.2012
Enter
Name : Promotional Expenses
Description : Promotional Expenses
CElem category : 21 (Internal Settlment)
Save
4. Create Cost Center Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1017
Valid From : 1.4.2012
Enter
Name : Sales &Promotion
Descritpion : Sales &Promotion
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Person responsible : MR. k
Cost Center Category : P Sales & Marketing
Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
5. Maintain allocation structure:
SPROControlling Internal ordersActual posting SettlementMaintain allocation structures
New Entries
Allocation structure : L1
Text : IO-->CC settlment LAP
Save
Continue
Select Allocation structure ‘L1’
Double click on Assignments folder
New entries
Assignment : LA1
Text : Promotional Expenses
Save
Select ‘LA1’
Double click on Source folder
Controlling Area : LAP
Enter
From cost element : 400518 expenses
Save
Continue
Double click on Settlement cost elements folder
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New entries button
Receiver cat By cost element Settlement cost elem Name
CTR . 1000000036 Promotional Expense
Save
6. Maintain settlement profiles:
Same path
Double click on Maintain settlement profiles
New entries
Settlement profiles : LAP1
Description : IOCC LAP
To be settled in full
Allocation structure : L1
Indicators
√ 100%-validation
√ %-Settlement
√ Equivalence number
√ Amount settlement
Valid receivers
Cost center : Settlement Required
Other Parameters
Document type : SA
Max.no. distribution rules : 999
Residence time : 3 months
Save
Continue
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7. Creation of internal Order Types
SPROControllingInternal ordersOrder Master DataDefine Order types
New Entries
Order category : 01 ie Internal Order (Controlling)
Enter
Order type : PEVT
Description : Promo Events
General parameters
Settlement prof. : LAP1
Planning profile : 000001
Object class : Overhead cost
√ Release immediately
Assign/change interval button (next to Number range interval)
Yes button
Continue
Not assigned
Click on PEVT
Element/Group button
Double clikc on ‘Motor pool A - ZZZZZZZZZZZZ (external)’
Save
8. Maintain number range for settlement documents :
Same path
TCode : SNUM
Maintain groups button
Create button
Group : Settlemnt Docs LAP
From No. To Number
090000000 0999999999
Save
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Continue
Back button
Non-Assigned Elements
Click on LAP
Element/Group button
Double click on Settlemnt Docs LAP
Save
9. Maintain Number Ranges for Bus transaction KOAO Tcode :KANK
CO Area : LAP
Maintan Groups button
Non-Assigned Elements
Click on KOAO
Element/Group button
Double click on ‘No. ranges for CO documents (LAP)’
Save
2. End User1. Creation of Internal order & Settlement rule
Tcode: KO01
SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial
FunctionsOrderCreate
Order type : PEVT
Enter
Order : EXHST_LAP
Description : Exhibition stall
Company Code : LAP
Business area : LANZ
Control data Tab
Statistical orderInfo: Do not select the check box for a Real IO
Goto menuSettlement Rule
New rule button( )
Settlement Reciever
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Cost Center : 1017
Percent : 100 %
Valid from : 1..201x to Blank
Save
2. Posting Expenses Tcode :F-02
PstKy : 40 Account : 400518
Enter
Amount : 18000
Cost centre : Blank Order : EXHST_LAP
Text : Ehibition stall rent
PstKy : 50 Account : 200691
Enter
Amount : *
Business area : LANZ
Text : +
Document MenuSimulate
Post
3. Display IO Report Tcode :KOB1
Up to Internal Orders same pathInformation System Reports for Internal OrdersLine
itemsOrders: Actual Line Items
Order : EXHST_LAP
Cost element : Blank
Execute
4. Settlement : TCode : K088Accounting ControllingInternal orderPeriod end closingSingle functionsSettlement Individual processing
Order : EXHST_LAPSettlement period : Current month
Fiscal year : 201x
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√ Test run
√ Check transaction data
Execute
Details list button( )
Back button twice
Test run
Execute
5. Display IO Report TCode :KOB1
Up to Internal Orders same pathInformation System Reports for Internal OrdersLine
itemsOrders: Actual Line Items
Order : EXHST_LAP
Cost element : Blank
Execute
6. Display CC Report TCode :KSB1
Cost center : 1017
Cost element : Blank
Execute
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11. Real Time Integration (New GL) Real Time Integration is a component of New-GL . Previously if users make any cross company code postings in CO , these transactions do not reflect in FI. Users had to process a job at month end to allow the system to reconcile the differences and post corresponding entries in FI ledger. With the new GL, this reconciliation and posting of entry in FI ledger has become an automatic process .
Scenario : Allocation of costs from CC1 to CC2 . CC1 and CC2 are two costcenters which belongs to different company codes (Cross company code allocation) . FI posting should happen automatically in two company codes .
Prerequisites :
1 The two company codes must belong to same CO-Area
2 The two company codes must have same Chart of accounts.
1. Settings :
1. Create second company code ie LACCompany code LAC should be assigned with
1. same Chart of accounts that is assigned to LAP.
2. same Co-Area that is assigned to LAP
SPROEnterprise StructureDefinitionFinancial AccoutingEdit,Copy,Delete,Check Company Code
Double click on ‘Copy, delete, check company code’
Copy Org Object button
From Company Code : LAP
To Company Code : LAC
Enter
’Yes’ button to create GL Account Data
’No’ button for different local currency
Enter to ignore the msg
Enter
’Yes’ button to transport number ranges
Continue
Keep on pressing Enter
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’Yes’ button to transport intervals
Continue
Enter
2. Assign Co-Area Tcode : OKKP
Double Click on Co-area ‘LAP’
CoCd->CO Area : Cross-companycode cost accounting
Double Click on Assignment of company code(s) folder
New Entries button
CoCd Company Name
LAC
Save
Continue
3. Activate CoCd Validation in Co-Area TCode : OKKP
Double Click on Co-Area ‘LAP’
Double click on Activate component/control indicators folder
√ CoCd Validation
Save
Continue
Enter to Ignore wrn msg
4. Deactivate Reconcilition Ledger :We have to deactivate the Reconcilition Ledger ,(if it is activated ) before using Realtime Integration.We can use Tcode : OKKP to check the status.
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We can skip this step in the lab.
Tcode : KALB
SPROControllingCost Element AccountingReconciliation LedgerActivate/Deactivate Reconciliation Ledger
Deactivate Reconciliation ledger
Controlling Area : LAP
Execute
5. Creation of Cost Center in Comapany code LAC: TCode : KS01
Extras menu Set Controlliong Area
Controlling Area : LAP
Enter
Cost Center : 1010
Enter
Name : Services
Description : Services
Person Responsible : mrt
Cost Center Category : 2
Hierarchy area : STD_HIER
Company Code : LAC
Business Area : LANZ
Currency : INR
Save
Enter to ignore the wrng msg
6. Activate intercompany postings in doc type SA. TCode : OBA7
Double Click on Doc type ‘SA’
√ Inter-company posting
Save
Continue
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7. Creation of GL accounts in LAP: Tcode : FS00
Select GL account ‘400500’
Copy button
G/L Account 400509
Enter
Short Text : FICO Recon account
Field status group : ICCF ie CO <-> FI reconciliation posting
Save
Select GL account ‘200700’
Copy button
G/L Account 200970
Enter
Short Text : LAC account
Field status group : G067
Save
8. Creation of GL accounts in LAC: Tcode : FS00
Select GL account ‘400500’
Copy button
G/L Account 400509
Enter
Field status group : ICCF ie CO <-> FI reconciliation posting
Save
Select GL account ‘200700’
Copy button
G/L Account : 200971
Enter
Short Text : LAP account
Field status group : G067
SaveBlock GL account 200971 for creation in company code LAP
Block GL account 200970 for creation in company code LAC
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9. Define Variants for Real time Integration: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Define Variants for Real-Time Integration
New Entries
Var. for R-T Integ. : L1
√ R.-Time Integ:Active Key Date:Active from : 1.4. 2012
√ Acct Deter. :Active
Document Type : SA
Ledger Group (FI) : 0L
Text : Varaint for LAP
Use Checkboxes
√ Cross-Company-Code
√ Cross-Profit-Center
√ Cross-Business-Area
Save
Continue
10. Assign Varaints for Real-Time Integration to Company Codes:
Same Path
Assign Variants for Real-Time Integration to Company Codes
New EntriesCompany Code Variant for Real-Time IntegrationLAP L1
LAC L1
Save
Continue
11. Define Intercompany Clearing Accounts: Upto Real-Time Integration of Controlling with Financial Accounting same path
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Define Account Determination for Real-Time IntegrationDefine Intercompany Clearing Accounts
Alterantive path1 :
SPROControllingCost Element AccountingReconciliation LedgerDefine Adjustment Accounts for Reconciliation Posting
Double click on ‘Maintain Clearing Accounts for Company Codes’
Tcode : OBYA
Alterantive path2:
SPROFinancial AcccoutningGeneral Ledger AccountingBusiness Transactions Prepare cross company code transactions
Company code 1 : LAP
Company code 2 : LAC
Enter
Posted in : LAP
Cleared against : LAC
Debit posting key : 40 Credit posting key : 50
Account debit : 200970 Account credit : 200970
Posted in : LAC
Cleared against : LAP
Debit posting key : 40 Credit posting key : 50
Account debit : 200971 Account credit : 200971
Save
Continue
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12. Define Account determination for Real-Time Integration: Tcode:OK17
Upto Define Account Determination for Real-Time Integration same path
Define Account determination for Real-Time Integration
Alterantive path :
SPROControllingCost Element AccountingReconciliation LedgerDefine Adjustment Accounts for Reconciliation Posting
Double click on ‘Define Accounts for Automatic Postings’
Tcode : OBYB
Controlling Area : LAP
Enter
Change Account Determin. Button
SaveAccount400509
Save
Continue
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2. Enduser1. Posting expenses to common CC (1004)
Tcode F-02
Post one document for Salary in company code LAP
Amount : 18000
Cost Centre : 1004
2. Reposing of Costs: Tcode: KB11N
Extra menuSet Controlling area
Controlling Area : LAP
Enter
CCtr (old) Cost Elem. Amount CCtr (new)1004 400500 7000 1010
Post
3. Displaying CO document: TCode : KSB5
Document Number : 900000000X
Execute
Click on CO document
Enviroment menu-Accounting Documents
(Two FI documents are generated , one in company code LAP the other one in Company code LAC)
Double click on the Accounting document to be displayed.
Entry in LAP Should be :
Cr Salaries 7000.00-
Dr LAC account 7000.00
Entry in LAC Should be :
Dr Salaries 7000.00
Cr LAP account 7000.00-
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12. Sales/Purchase TaxSales tax = Output tax
Purchase tax = Input tax
VAT : Value Added Tax
VAT is a mode of collection of taxPurchase of RM Sale of FG
Pay purchase tax to Vendors Collect Sales tax from Customers
5000 Rs 7000 Rs
The diff is 2000. This amount is to be remitted to tax authority.
3. Settings1. Define Tax procedure :
SPROFinancial accounting Financial accounting Global settingsTax on Sales/Purchases Basic settingsCheck Calculation Procedure
Double click on Define Procedures
New EntriesProcedure
Description
TAXIN Ind Tax procedure(LAP)
Save
Create Request button
Short Description: Sales/Pur Tax Settings (LAP)
Enter
Continue
Select Tax Procedure ‘TAXIN’
Double click on Control Data folder
New EntriesStep Ctyp Description Fro To AccKey100 BASB Base amount
110 MWAS Output Tax 100 100 MWS
120 MWVS Input tax 100 100 VST
Save
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2. Assign Country to Calculation procedure :Same path
Position
Country : IN
EnterCty
Proc
IN TAXIN
Save
ContinueInfo:
Tax is configured at country level but not at Comp Code level. This setup is going to work for all Comp Codes which belongs to India .
3. Define Tax Codes for Sales and Purchases Upto Tax on Sales/Purchases same path
Calculation Define Tax Codes for Sales and Purchases
Country : IN
Enter
Taxcode : V0
Enter
Description : 0% input tax
Taxtype : V ie inputtax
Check ID √
Continue
Keep the cursor on Output tax(Click)
Deactivate line button
InputTax : 0
Save
Taxcode : V1
Enter
Description : 4% input tax
Taxtype : V ie inputtax
Check ID √
Continue
Keep the cursor on Output tax(Click)110
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Deactivate line button
InputTax : 4
Save
Taxcode : A0
Enter
Description : 0% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
Deactivate line button
OutputTax : 0
Save
Taxcode : A1
Enter
Description : 14.5% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
Deactivate line button
OutputTax : 14.5
Save
4. Creation of 2 GL accounts a. VAT Payable Tcode: FS00
Select GL account 100800 Expenses payable
Copy button
GL account : 100530
Enter
Description : VAT Payable
Control Data tab
Tax Category : > ie Output Tax Account
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Create/Bank/Interest tab
Field status group : G041
Save
b. VAT RecievableSelect GL account 100530 VAT Payable
Copy button
GL account : 200530
Enter
Account Group : Assets
Description : VAT Receivable
Control Data tab
Tax category : < ie Input Tax Account
Save
5. Change GL accounts Sales, Inventory RM Tcode :FS00
Select GL account 300510 Sales
Change button
Control Data Tab
Tax category : + ie Only output tax allowed
√ Posting without tax allowed
Save
Enter to Ignore the Wrng Msg
Select GL account 200700 RM inventory
Change button
Control Data Tab
Tax category : - ie Only input tax allowed
√ Posting without tax allowed
Save
Enter to Ignore the Wrng Msg
6. Define Tax acounts Upto Tax on Sales/Purchases same path
Posting Define Tax accounts
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Double click on transaction MWS ( Output tax)
Chart of accounts : LACA
Enter
SaveAccount100530
Save button
Continue
Back button
Double click on transaction VST ( Input tax)
SaveAccount200530
Save
Continue
7. Define Tax Determination Rules SPROSales and Distribution Basic FunctionsTaxes Define Tax Determination Rules
New entriesTax count Name Seq Tax Categ NameIN 5 MWST Taxble
Save
8. Define Tax Relevancy Of Master Records SPROSales and Distribution Basic FunctionsTaxesDefine Tax Relevancy Of Master Records
Double click on ‘Customer Taxes’
New entriesTax categ Tax class DescriptionMWST 1 Taxable
MWST 0 No tax
Back button
Double click on ‘Material Taxes’
New entriesTax categ Tax class Description
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MWST 1 Taxable
MWST 0 No tax
Save
4. Enduser 1. Posting Pur Inv
Tcode: F-43
PstKy : 31 Account : LAPGNVNDR
Enter
Amount : 27000
√ Calculate Tax
Bus. Area : LANZ
Text : Pur inv
PstKy : 40 Account : 200700
Enter
Amount : *
Tax Code : V1
Busi Area : LANZ
Text : +
Document menuSimulate
Post
Entry should be:
31 LANZ LAPFIVNDR LAP vndr 27.000,00-
40 LANZ 0000200700 RM inventory 25.714,29
40 0000200530 VAT Recievable 1.285,71
2. Posting Sales Inv: Tcode :F-22
PstKy : 01 Account : LAPGNCUST
Enter
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Amount : 18000
√ Calculate Tax
Bus. Area : LANZ
Text : Sales inv
PstKy : 50 Account : 300510
Enter
Amount : *
Tax Code : A1
Bus Area : LANZ
Text : +
Document menuSimulate
PostEntry should be
01 LANZ LAPFICUST LAP fi customer 18.000,00
50 LANZ 0000300510 Sales 15.720,52-
50 100631 VAT payable 2.279,48-
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7. MM IntegrationLIVE projectMM Configuration MM consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
Learning environmentMM Configuration FI consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
1. MM configuration
1. Maintain Calendar : SPROSAP Net weaverGeneral SettingsMaintain Calendar
Public holidays
Change button
Create Button
With fixed date
Enter
Day : 15
Month : 8
Not Guaranteed
Short holiday name : Independence day
Long holiday name : Independence day
Enter
Continue
Back button
Holiday Calendar
Change button
Create button
Calendar ID : LC
Description : holiday calendar for LAP
Assign Holiday button
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Select holidays to be included
Assign publ. holiday button
Save
Continue
Back button twice
Factory calendar
Change button
Create button
Factory calendar ID : LF
Description : Factory calendar for LAP
Holiday calendar ID : LC
Workdays
Select Monday to Saturday
Save
Continue
2. Define plant: SPROEnterprise StructureDefinitionLogistics-GeneralDefine, Copy, delete, check
plant
Double click on Define Plant
New Entries
Plant : LAP1
Name 1 : LAP Hyd plant
Factory calendar : LF
Save
Name : LAP Hyd plant
Country : IN
Region : 01
City : Hyd
Enter
Create Request button
Short Description : MM configuration for LAP
Enter
Continue
Next entry button
Plant : LAP2
Name 1 : LAP mum plant
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Factory calendar : LF
Save
Name : LAP mum plant
Country : IN
Region : 13
City : Mum
Enter
Continue
Next entry button
Plant : LAP3
Name 1 : LAP Chennai plant
Factory calendar : LF
Save
Name : LAP Chennai plant
Country : IN
Region : 22
City : Chennai
Enter
Continue
3. Define Division: Same path
Define, copy, delete, check division
Double click on Define Division
New EntriesDivision NameLS Small Cars
Save
Continue
4. Maintain Storage Location: Up to Definition same path
Materials Management Maintain storage location
Plant : LAP1
Enter
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SLoc DescriptionLAP1 Hyd Storage Location
Enter
Save
Continue
Plant : LAP2
Enter
New EntriesSLoc DescriptionLAP2 Mum Storage Location
Enter
Save
Continue
Plant : LAP3
Enter
New EntriesSLoc DescriptionLAP3 Chennai Storage Location
Enter
Save
Continue
5. Maintain purchasing organisation : Same path next line
New EntriesPurch. Organisation Purch. Org DescrLAPO LAP purchase org.
Save
Continue
6. Assign plant to company code: 119
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Up to Enterprise Structure same path
AssignmentLogistics-General Assign plant to company code
New EntriesCoCd Plnt
LAP LAP1
LAP LAP2
LAP LAP3
Save
Continue
7. Assign Business Area to Plant/Valuation Area and Division: Same path next line
Valuation area - division button
New entriesValA Dv BusALAP1 (Valuation area is nothing but plant LS LANZ
LAP2 LS LANZ
LAP3 LS LANZ
Save
Continue
8. Assign Purchasing organization to company code: Up to Assignment same path
Materials ManagementAssign purchasing organisation to company code
Position
Purchasing org : LAPO
EnterPOrg CoCdLAPO LAP
Save
Continue
9. Assign purchase organisation to plant: Same path next line
New EntriesPOrg PlntLAPO LAP1
LAPO LAP2
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LAPO LAP3
Save
Continue
10. Create Purchasing Groups: SPROMaterials ManagementPurchasingCreate Purchasing Groups
New EntriesPurchasing Group Desc. Pur.GrpLPG LAP purchasing group
Save
Continue
11. Define Material Group: SPROLogistics-GeneralMaterial MasterSettings for Key FieldsDefine Material
Groups
New EntriesMatl Group Material Group DescLAPM Metals
Save
Continue
12. Maintain Company Code for Material Management: TCode :OMSY
Up to Material Master same path
Basic SettingsMaintain Company Codes for Material Management
Position
Company code : LAP
Enter
(CAUTION: Enter current period .If you enter wrong period it can’t be changed)Cocd Year Period ABpLAP 2012 5(Current period) √
Save
Continue
Note: Material posting starts from the above period . ABp is Allow Back posting .
If ABp is selected 2 periods(current and previous) are allowed , other wise only current
period is allowed.
13.Define Attributes of Material Types : Up to Basic Settings same path
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Material typesDefine Attributes of Material types
Position
Material type : FERT
Enter
Select Material Type ‘FERT’
Double click on ‘Quantity/value updating’ folder
Position
Enter
Valuatin area : LAP1
EnterValuation area Materials Qty updating Value UpdateLAP1 FERT √ √
LAP2 FERT √ √
LAP3 FERT √ √
Save
Continue
Back button
Position
Material type : ROH
Enter
Select Material type ‘ROH’
Double click on Quantity/value updating folder
Postion
Valuation Area : LAP1
EnterVal .area Matl type Qty updating Value UpdateLAP1 ROH √ √
LAP2 ROH √ √
LAP3 ROH √ √
Save
Back button
Position
Material type : HALB
Enter
Select Material type ‘HALB’
Double click on Quantity/value updating folder
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Postion
Enter
Valuation Area : LAP1
EnterVal .area Matl type Qty updating Value UpdateLAP1 HALB √ √
LAP2 HALB √ √
LAP3 HALB √ √
Save
Back button
Position
Material type : VERP Packaging
Enter
Select Material type ‘VERP’
Double click on Quantity/value updating folder
Postion
Enter
Valuation Area : LAP1
EnterVal .area Matl type Qty updating Value UpdateLAP1 VERP √ √
LAP2 VERP √ √
Save
Double click on Mtyp ‘FERT’
Int. purchase orders : 2 ie Int. purchase orders are allowed
Save
14. Set Tolerance Limits for Price variance ( purchasing order): SPROMaterial ManagementPurchasingPurchase OrderSet Tolerance Limits for
Price Variance
Select ‘TlKy’s PE, SE for Company code ‘1000’
Copy as button
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Change the Company Code to ‘LAP’
Enter
Again change the Company Code to LAP
Enter
Save
Continue
15. Plant Parameters Up to Materials Management same path
Inventory Management and Physical InventoryPlant Parameters
Select Plant ‘1000’
Copy as button
Change the plant to ‘LAP1’
Enter
Select Plant ‘1000’
Copy as button
Change the plant to ‘LAP2’
Enter
Select Plant ‘1000’
Copy as button
Change the plant to ‘LAP3’
Enter
Save
Continue
16. Define Number Assignment for Material and Phys. Inv .Docs (One time setting)
SPROMaterials ManagementInventory Management and Physical InventoryNumber
Assignment Define Number Assignment for Material and Phys. Inv .Docs
Maintain Groups button
√ Material documents for goods receipts
WE WF WO WW
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert yearYear From number To number2013 4500000000 4599999999
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(Calendar year)
Enter
Back button
√ Material documents for goods movements and inventory diffs
WA WH WI WL WQ WR WS WZ
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert yearYear From number To number2013
(Calendar year)
5000000000 5099999999
Enter
Save
Continue
17.Set Tolerance Group (for GR):
Same path up to Inventory Management and Physical Inventory
Goods ReceiptsSet Tolerance Limits
Select Tlky B1, B2, VP for company code ‘1000’
Copy as button
Change Company Code to ‘LAP’
Enter
Change Company Code to ‘LAP’
Enter
Change Company Code to ‘LAP’
Enter
Save
Continue
18. Maintain Default Values for Tax codes: Up to Material Management same path
Logistics Invoice VerificationIncoming InvoiceMaintain Default Values for tax codes
New Entries
Company Code : LAP
Save
Continue125
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19. Set Tolerance Limits (for invoice verification):
Up to Logistic Invoice Verification same path
Invoice BlockSet Tolerance Limits
Select Tolerance Keys PP, PS & ST for company code ‘1000’
Copy as button
Change Company Code to ‘LAP’ (3times)
Enter (3 times)
Save
Continue
20. Define Automatic status change: Up to Logistics Invoice Verification same path
Invoice Verification in Back groundDefine Automatic Status change
New EntriesCoCd Set correct invoice to’’completed’’LAP Blank
Save
Continue
21. Group together Valuation areas: Up to Materials Management same path
Valuation and Account AssignmentAccount DeterminationAccount Determination
Without WizardGroup Together Valuation Areas
Position
Valuation area : LAP1
EnterValuation Area Val. Grpg codeLAP1 X
LAP2 X
LAP3 X
Save
Continue
22. Define Valuation Classes: Same path next lineDefine Valuation Classes
Valuation Class button
Select Valuation Class 3000 ( ie Raw material1) ,7900 (ie Semi-finished products) and
7920 ( ie FinishedGoods)
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Change Valuation Class 3000 to ‘LAP1’
Change Valuation Class 7900 to ‘LAP2’
Change valuation class 7920 to ‘LAP3’
Enter
Save
Continue
2. FI Consultant’s Job
1. Changing GL account Inventory RM Tcode: FS00
Select GL account 200700 (RM Inventory)
Change button
Create /Bank/Interest tab
Field Status Group : G006 (Material Accounts)
√ Post automatically only
Save
Enter to ignore the warning message
2. Creating GL accounts Inventory FG :
Select 200700 (Inventory RM)
Copy button
GL account : 200702
Enter
Description : Inventory FG
Control Data tab
Tax category : Blank
√ Posting without tax allowed
Save
Enter to ignore the warning message
Inventory SemiFG :
Select 200702 (Inventory FG)
Copy button 127
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GL account : 200701
Enter
Description : Inventory SemiFG
Save
Enter to ignore the warning message
GR/INR accountSelect 100800 Expenses payable account
Copy button
GL account : 100520
Enter
Description : GR/INR account’
Control data tab
Tax category : - (Minus)
√ Posting without tax allowed
Sort key : 010 (Purchase order No.)
(Make sure Open Item Management is on)
Create/Bank/Interest tab
Field Status Group : G045 Goods/Invoice Received clearing account
Save
Freight Clrng accountSelect G/L account 100520 (GR/INR account)
Copy button
GL account : 100521
Enter
Description : Freight Clrng account
Create/Bank/Interest tab
Field Status Group : G017 Freight/customs provisions/ clearing (MM)
Save
RM Consumption AccountSelect 400500 (Salaries)
Copy Button
GL account : 400599
Enter
Description : RM Consumption
Create/Bank/Interest tab
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Field Status Group : G003 (Material Consumption Account)
Save
Edit Cost Element button
Valid From : 01.04.2012
Enter
Cost Elem category : 1
Save
SFG Consumption AccountSelect 400599 RM Consumption
Copy Button
GL account : 400950
Enter
Description : SFG Consumption
Save
Edit Cost Element button
Valid From : 01.04.2012
Enter
Cost Elem category : 1
Save
Cost Of Goods Sold a/cSelect 400500 (Salaries)
Copy Button
GL account : 400204
Enter
Description : Cost Of Goods Sold a/c
Create/Bank/Interest tab
Field Status Group : G030 ie Change in stock accounts
Save
Inc/Dec in stock accountSelect 300510 (Sales account)
Copy Button
GL Account : 300204
Enter
Description : Inc/Dec in stock
Control data tab
Tax category : Blank
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√ Posting without tax allowed
Create/Bank/Interest tab
Field Status Group : G030 (Change in stock account)
Save
3. Assignment of Accounts : Tcode: OBYC
SPROMaterial ManagementValuation and Account AssignmentAccount
Determination Account Determination without wizardConfigure Automatic Posting
Cancel button
Account Assignment button
Double click on transaction ‘BSX’ (Inventory posting)
Chart of account : LACA
Enter
Valuation class √
SaveValuation class AccountLAP1 200700(Inventory RM)
LAP2 200701(Inventory SemiFG)
LAP3 200702(Inventory FG)
Save
Continue
Back button
Double click on Transaction ‘FR1’ (Freight clearing)
Valuation modif √
Valuation class √
Save
Valuation modif Valuation Class AccountX LAP1 100521
Save
Back button
Double click on Transaction ‘WRX’ (GR/IR clearing account)
Valuation modif √
Valuation class √
Save
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Valuation modif Valuation Class AccountX LAP1 100520
Save
Back button
Double Click on transaction ‘GBB’
General modification √
Valuation modif √
Valuation class √
SaveValuation modif General Modification Valuation Class AccountX VBR LAP1 400591
X VBR LAP2(SemiFG) 400990
X VAY LAP3 400204
X AUF LAP3 300204
X AUF LAP2 300204
X VAX LAP3 400204
X ZOF LAP3 300249
X ZOB LAP1 100520
Note: GL account 400599 is RM consumption a/c
300204 is Inc/Dec in stock and
400204 is Cost of Goods Sold a/c
100520 is GR/INR account
Save
Continue
VBR : RM consumption
VNG : Material Scrapping
ZOB : GR w/o purchase order (movement type 501)
FG Reciept from ProductionAUF ZOF
With Production Order
[PP implemented]
Without Production Order
[PP not implemented]
FG Delivery to customerVAY VAX
Sales A/C as Revenue element Sales A/C not as a Revenue element
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[CO Implemented) (CO not implemented)
4. Creating No. ranges for Document types WE WA RE Tcode :OBA7
Double Click on document type ‘WA’
Note down the No range ‘49’
Back button
Doubl Click on document type ‘WE’
Note down the no range ‘50’
Back button
Double Click on document type ‘RE’
Note down the no range ‘51’
In the same screen ‘Number range information’ button
Company Code : LAP
Change Intervals button
Interval buttonNo Year From Number To Number49 2012 4900000000 4999999999
Enter
Interval buttonNo Year From Number To Number50 2012 5000000200 5099999999
Enter
Interval buttonNo Year From Number To Number51 2012 5100000000 5199999999
Enter
Save
Continue
3. MM End UserPlanned delivery costs Unplanned Delivery Costs
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If you know the freight charges at the time of PO
creation, you can enter in PO. During the GR, the
freight charges will be posted to Freight clrng
account.
Freight charges will be posted to Inventory
account
During freight invoice verification they are
transferred to vendor account.
If you don’t know the freight charges at
the time of PO creation, you can enter
them during Inv Verification (MIRO)
There are two options as how to post
unplanned delivery cost (This is a CoCd
level setting).
1. Freight charges can be distributed
among invoice items
2. Freight charges can be posted to
Expenses account
Planned delivery costs:
Scenario1 : Goods inv and Freight inv are from single vendor
Solution : Goods inv and Freight inv can be entered in one step
Scenario2 : Freight inv is from a different vendor
Solution : Goods inv and Freight inv have to be entered in separate steps
(We are following scenario 2 ie Transport vendor is separate from goods vendor)
1. Creation of RM master TCode :MM01
SAP Easy AccessLogisticsMaterials ManagementMaterial MasterMaterialCreate
(General) Immediately MM01
Material : LAPRM
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1, Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. location : LAP1
Enter
Basic Data1 tab:
Material : LAP RM (Steel)
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Basic unit of measures : KG
Material Group : LAPM
Division : LS
Net Weight : 1 KG
Gross Weight : 1 KG
Purchasing Tab
Purchasing Group : LPG
Accounting 1 tab
Valuation class : LAP1
Price Control : V (Moving Average Price)
Moving Price : 200
Save
2. Creation of Vendor Masters Tcode : XK01
Vendor : LAPRMVNDR
Company Code : LAP
Purchase Organisation : LAPO
Account Group : LARM
Enter
Name : LAP RM vendor
Country : IN
Region : 01
Enter 4 times (or Next Screen button 4 times)
Recon. account : 100980 (Sundry creditors)
Sort Key : 012 (Vendor Number]
Cash Management Group : A1
Enter
Payt Terms : 0001
Tolerance Group : blank
Chk double inv √
Save
3. Creation of Vendor Masters Tcode : XK01
Vendor : LAPTRVNDR
Company Code : LAP
Purchase Organisation : LAPO
Account Group : LARM
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Enter
Name : LAP Transport vendor
Country : IN
Region : 01
Enter 4 times (or Next Screen button 4 times)
Recon. account : 100980 (Sundry creditors)
Sort Key : 012 (Vendor Number]
Cash Management Group : A1
Enter
Payt Terms : 0001
Tolerance Group : blank
Chk double inv √
Save
4. Open Period for Current month (Periodic activity)
Tcode : MMPV
Up to Material Master same path
OtherClose Period
From Company Code : LAP
To Company Code : LAP
Period : 5 (Current period)
Fiscal Year : 2012
Check and close period
Execute
Intialize the closed period : TCode : MMPI can be used to open the period which is closed by mistake. But this is to be done very carefully. Any postings done in the new period will have impact if we reopen the previous period and post to it.
User prifle ?
5. Purchase Order Creation: Tcode : ME21N
Up to Materials Management same path
PurchasingPurchase OrderCreateVendor/Supplying Plant Known
Vendor : LAPRMVNDR
Enter
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Org.Data tab
Purch. Org : LAPO
Purch. Group : LPG
Company Code : LAP
Item Material PO Quantity
Deliv. Date
Net Price
Currency Plnt Stor. Location
10 LAPRM 100 15.08.2012 200 INR LAP1 LAP1
Enter
Expand ‘Item Detail’ button
Conditions tab
Enter amount for condition type ‘FRB1’ as below
CnTy Name AmountFRB1 Freight (Value) 45.00
Messages button to see any errors
Back button
Check button
Save
Note down the purchase order No. 4500017175
6. Goods Receipt Tcode :MIGO
Up to Material Management same path
Inventory ManagementGoods MovementGoods ReceivedFor Purchase OrderPO
Number Known
Purchase order : 4500017175
Enter
Where tab
Storage Location : LAP1
Text : GR
Quantity tab
Qty in Delivery Note : 100 kg
√ Item OK
Check button (‘Document is 0K ‘ msg should come)
Post
(Note down the material document no 600000030)
7. Displaying Material document Tcode: MB03
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Up to Inventory Management same path
Material DocumentDisplay
Material Document : 600000030
Material document year : 2012
Enter
Accounting Documents button
Dr. 89 Inventory RM 20,045.00
Cr. 96 GR/INR account 20,000.00
Cr 50 Freight clrng account 45.00
8. Invoice Verification for goods Tcode : MIRO
Up to Material Management same path
Logistics Invoice VerificationDocument EntryEnter Invoice
Invoice date : Todays date
√ Calculate tax
Tax code : V1 4%Input tax
Text : Inv Verifcation
PO Reference Tab
Purchase order/Scheduling agreement 4500017175 Goods/service items
Enter
Select √ Booking OK for item 1
Enter
Copy the amount in Balance field (red signal)
Paste to Amount field (without –‘ve sign)
Enter
(Red signal should turn into green signal)
Payment tab
Baseline date : Todays date
Payment term : 0001
Simulate button
Close the window
Post
Invoice Document menu Display
Follow-On Documents buttonLAP RMvendor 20,800.00
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GR/INR clrng account 20,000.00
VAT Receivable 800.00
9. Inv Verification for Freight
Tcode: MIRO
Invoice date : Todays date
√ Calculate tax
Tax code : V0 0%Input tax
Text : Freight Inv verifcation
PO Reference Tab
Purchase order/Schedulin agreement 4500017175 Planned delivery costs
Enter
Select √ Booking OK for item 1
Enter
Details tab
Inv. Party : LAPTRVNDR
Enter
Enter to ignore the msg
Basic data tab
Copy the amount in Balance field (red signal)
Paste it to Amount field (without –‘ve sign)
Enter
(Red signal should turn into green signal)
Payment tab
Baseline date : Todays date
Payment term : 0001
Simulate button
Entry should look like the following
Cr LAP TR vendor 45.00-
Dr Freight clrng account 45.00
Close the window
Post
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10. RM Consumption Tcode : MB1A
Up to Materials Management same path
Inventory ManagementGoods MovementGoods Issue
Movement type : 201 (Consumption for CC)
Plant : LAP1
Storage location : LAP1
Enter
Cost Centre : 1001
Material : LAPRM
Qty : 25
Enter
Post
(Document 500000350 generated)
Goods Issue menuDisplay
Material Doc : 100000350
Mat. Doc. Year : 2012
Enter
Accounting Documents button
Double click on Accounting document
Entry should be :
Cr. Inventory RM 5011.25-
Dr. RM Consumption 5011.25
11. Display Stock Ledger Tcode : MMBE
up to Material Management same path
Inventory ManagementEnvironmentStockStock Overview
Material : LAPRM
Plant : LAP1
Storage location : LAP1
Execute
12.Display Stock for posting date Tcode :MB5B
Same path
Material No. : LAPRM
Company Code : LAP139
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8. SD Integration1. SD consultant job
1. Define Sales Organisation : SPROEnterprise StructureDefinitionSales and DistributionDefine, copy, delete,
check sales organization
Double click on Define Sales Organisation
New Entries
Sales Organisation : LANS
Description : LAP North sales org
Statistics currency : INR
Save
Enter to ignore the warning message
Name : LAP North sales org
Country : IN Region : 01
Enter
Create Request button
Short Description: SD configuration for LAP
EnterContinue
Next Entry button
Sales Organisation : LASS
Description : LAP South sales org
Statistics currency : INR
Save
Enter to ignore the warning message
Name : LAP South sales org
Country : IN Region : 01
Enter
Continue
2. Define Distribution Channel : Same path Next line
Define ,copy , delete ,check distribution channel .
Double click on Define distribution channel .
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Distr. Channel NameLD Direct Sales
Save
Continue
3. Define shipping points : Up to Definition same path
Logistics Execution Define, copy, delete, check shipping Point.
Double click on Define shipping point.
New Entries
Shipping point : LASH
Description : LAP shipping point
Save
Name : LAP Shipping point.
Country : IN Region : 01
Enter
Continue.
4. Assign Sales Organisation to Company code : SPROEnterprise StructureAssignmentSales and DistributionAssign Sales
Organisation to Company code
Position
Sales Org : LANS
Enter.Sorg. CoCdLANS LAP
Position
Sales Org : LASS
Enter.Sorg. CoCdLASS LAP
Save
Continue
5. Assign Distribution channel to sales organisation : Same path (next line)
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Assign distribution channel to Sales Organisation.
New entriesSOrg. DchlLANS LD
LASS LD
Save
Continue.
6. Assign division to Sales Organization : Same path next line
New Entries.SOrg. DvLANS LS
LASS LS
Save
Continue.
7. Set up sales area : Same path next line
New Entries SOrg. DChl DvLANS LD LS
LASS LD LS
Save
Continue.
8. Assign sales organisation- distribution channel - Plant: Same path
New EntriesSOrg. DChCust/Mt PlantLANS LD LAP1
LASS LD LAP1
LANS LD LAP2
LASS LD LAP2
LANS LD LAP3
LASS LD LAP3
Save
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Continue
9. Define Rules by Sales area:
Up to Sales and Distribution same path
Business Area Account AssignmentDefine Rules for Sales area
Position
Sales Org. : LANS
EnterSOrg. RuleLANS 001 (Bus Area determination from plant & division)
LASS 001 (Bus Area determination from plant & division)
Save
Continue
10. Assign Business Area to Plant And Division
Same Path next line
New EntriesPlnt Dv BusALAP1 LS LANZ
LAP2 LS LANZ
LAP3 LS LANZ
Save
Continue
11.Assign Shipping Point to Plant : Up to Assignment same path
Logistics ExecutionAssign Shipping point to Plant
Find Button
Find : LAP1
Enter
Click on LAP1
Keep the cursor on LAP1
Assign Button
√ LASH
Enter
Save
Continue
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12. Assign Shipping Points: SPROLogistics ExecutionShippingBasic Shipping FunctionsShipping point and
Goods receiving point DeterminationAssign shipping points
New EntriesSC LGrp Plnt PrShP MShPt01 0003 LAP1 LASH LASH
Save
Continue
13.Maintain Pricing Procedure : SPROSales and DistributionBasic FunctionsPricingPricing controlDefine and Assign Pricing Procedures
Double click on Maintain pricing procedures
Select Procedure ‘RVAA01’ ie Standard or ‘RVAACA’
Copy as button
Change Procedure with ‘LAPPP’
Change Description with ‘LAP Pricing Procedure’
Enter
Copy all button
Enter to ignore the Wrng Msg
Select Procedure ‘ LAPPP’
Double click on Control Data folder
For Condition types SKTV (step 914), deselect Required
For Condition types K007 (step 104) MWST (step 915) select Required
Make a note of AccKey for ‘CTyp’s PR00 , MWST and K007 (ERL and ERS respectively)
(Make sure CTyp ‘VPRS’(step 940) is copied )
Save
Enter to ignore the msg
Continue
14.Define Pricing Procedure Determination : Same Path same lineDefine and Assign Pricing Procedure
Double click on Define Pricing Procedure Determination
New EntriesSOrg. DChl Dv DoPr CuPP PriPr CTypLANS LD LS A 1 LAPPP PR00
LANS LD LS 2 1 LAPPP PR00
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LASS LD LS A 1 LAPPP PR00
LASS LD LS 2 1 LAPPP PR00
Save
Continue
15.Define Tax Determination Rules : Up to Basic Functions same path
TaxesDefine Determination Rules
New Entries
Tax Count. : IN
Seq : 1
Tax categ. : UTXJ
Save
Continue (skip this step lab)
16. Set up Partner Determination :Customer Partner role
Customer’sH Office Sold to party Sales to party
Payer HO will settle the bill
Customer’sPlant Ship to party Send goods to plant
Customer’s Br office Bill to party Send bill to Br Office
Up to Basic Function same path
Partner DeterminationSet up Partner Determination
Double click on Set up Partner Determination for Customer Master
Double click on ‘Account Groups- Function assignment’ folder
New EntriesPartn. Funct. Name Account GrpSP Sold to party LASD
SH Ship to Party LASD
BP Bill to Party LASD
PY Payer LASD
Save
Enter 4times to ignore the msg
Continue
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Double click on ‘Partner Determination Procedures’ folder
New Entries
Part. Det .proc NameLAPD PDP for LAP
Save
Enter to ignore wrng msg
Select Partner Determination ‘LAPD’
Double click on ‘Partner Functions in Procedure’ folder
New Entries
Part.Det. Proc Partn.Funct. Not Modifiable Mandat.FunctLAPD SP √ √
LAPD BP √
LAPD SH √
LAPD PY √
Save
Double click on ‘Partner Determination Procedure Assignment’ folder
Position
Account Group : LASD
EnterGroup ParPrLASD LAPD
Save
17. Changing Schedule Line Category Tcode : VOV6
Double cl ick on SLCa ‘DN’ ie Returns
Movement Type : 653 ie GD returns unrestr.
Save
Continue
2. FI Consultants job
1. Changing GL account Tcode :FS00
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Select GL account ‘300510’ ie Sales
Change button
Create/Bank/Interest tab
Change the Field Status Group to ‘G029’ ie Revenue accounts
Save
2. Assignment of Accounts for Automatic Posting : SPROSales and DistributionBasic Functions Account Assignment/CostingRevenue
Account DeterminationAssign G/L accounts
Double Click on table 1
New EntriesApp CndTy ChAc SOrg. AAG AAG ActKy GL A/CV KOFI LACA LANS 01 03 ERL 300510
V KOFI LACA LANS 01 03 ERS 400491
V KOFI LACA LASS 01 03 ERL 300510
V KOFI LACA LASS 01 03 ERS 400491
Save
Continue
3. SD End User1. Creation of Customer
Tcode : XD01
Account Group : LASD (SD Customers)
Customer : LAPSDCUST
Company Code : LAP
Sales Organisation : LANS
Distribution Channel : LD
Division : LS
Enter
Name : LAP SD customer
Country : IN
Region : 01
Company Code Data button
Recon. account : 200610 (Sundry Debtors)
Sort Key : 031 (Customer Number)
Payment transactions tab
Terms of payment : 0001
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Sales Area Data button
Sales tab
Cust. pric. proc : 1
Shipping Tab
Delivery priority : 02 (normal)
Shipping condition : 01 (as soon as possible)
Delivering plant : LAP1
Billing Documents tab
√ Price determine.
Inco terms : EXW (customer will take care of goods from plant only)
Terms of payment : 0001
Acct assgmt group : 01
Tax classification : 1 (liable for tax) for UTXJ
1 for MWST
Save
2. Creation of Material FG Tcode : MM01
Material : LAPFG
Industry Sector : Mechanical Engineering
Material Type : Finished products
Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Sales Org. : LANS
Distr. Channel : LD
Enter
Description : LAP FG
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
Sales: sales org .1 tab
Delivering plant : LAP1
Tax Data
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Tax Classification : 1 for UTXJ
1 for MWST
Sales: sales org. 2 tab
Acct assignment grp : 03 ie Finished Goods
Item category group : NORM
Sales: General/Plant tab
Gross Weight : 1
Net Weight : 1
Availability check : KP (no check)
Trans. Grp : 0003
Loading Grp : 0003 ie Manual
MRP 1 Tab
MRP type : ND ie No plan
Accounting 1 tab
Valuation class : LAP3 (Finished Product)
Price control : S (std. price)
Standard price : 600
Save
3. Creation of Condition records Tcode : VK11
SAP Easy AccessLogisticsSales and Distribution MasterData Conditions
Select Using Condition TypeCreate
Condition type : PR00
Key Combination button
Material with release status
Enter
Sales Organization : LANS
Distribution Channel: LDMaterial Amount Valid From Valid toLAPFG 700 1.04.2011 31.03.2012
Save
Back button
Condition type : K007
Key Combination button
Division/Customer
Enter
Sales Organization : LANS
……
……
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Distribution Channel : LD
Division : LSCustomer Amount Valid From Valid toLAPSDCUST 1 1.04.2011 31.03.2012
Save
Back button
Condition type : MWST
Key Combination button
Domestic taxes
Enter
Country : IN
TaxCl1Cust Tax cl. Mat Amount Valid From Valid to TaxCode1 1 1.04.2011 31.03.2012 A1
Save
4. Creation of Sales order Tcode :VA01
Up to Sales and Distribution same path
SalesOrderCreate
Order type : OR
Sales Organization : LANS
Distribution Channel : LD
Division : LS
Enter
Sold-to party : LAPSDCUST
PO Number : 567 (customer’s Purchase order no)
PO date : Todays date
Req. deliv. date : Todays date
Delivery plant : LAP1
√ Complete dlv
Payment Terms : 0001Item Material Order Quantity Plant10 LAPFG 10 LAP1
Enter
Select item 10
GoTo menuItemConditions
Enter CnTy ‘MWST’ and Amount ‘5%’
……
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CnTy AmountMWST 5
Make a note of Discount amount ie 7 Rs
Make a note of profit margin 93 ( ie (700-7)-600)
Back button
Edit menuIncompletion log
Save
Note down the order no
5. Production Receipts Tcode :MB1C
Up to Logistics same pathMaterails ManagementInventory ManagementGoods
Movement Goods ReceiptsOthers
Document date : Todays date
Movement type : 521 (receipt w/o production order into unrestricted use stock)
Plant : LAP1
Storage location : LAP1
EnterMaterial Qty.LAPFG 150
Enter
Text : GR from production
Post
Enter to ignore the warning message
Post
Note down the material document no. 100000360
Other Goods Receipt menuDisplay
Material document : 100000360
Mat. Doc year : 2012
Enter
Accounting Documents button
Double click on Accounting DocumentDr Inventory FG .90000.00
Cr To Inc/Dec. in stock 90000.00- (=150*600)
6. Delivery 152
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Tcode : VL01N
Up to Logistics same path
Sales and DistributionSalesOrderSubsequent FunctionsOut bound Delivery
Shipping point : LASH
Selection date : Sales order date (automatically come)
Order : 12124 (sales order)
Enter
Actual GI date : Todays date
Picking tabPicked qty.10
Post Goods Issue button
Note down the delivery document 80015213
Outbound Delivery menuDisplay
Outbound delivery : 80015213 (comes automatically)
Enter
Document flow button
Select GD goods issue
Display document button
Accounting Documents button
Dr Cost of Goods Sold 6000.00
Cr Inventory FG 6000.00-
7. Sales billing Tcode: VF01
Same pathBilling Document
Select the Delivery document
Execute button
Goto menu ItemItem Conditions
Enter CnTy ‘MWST’ and Amount ‘5%’ CnTy AmountMWST 5
Back button
Save
[Note down the billing document no)
Billing document menuDisplay
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Billing document : xxxxxxxxxxxxx
Accounting buttonDr LAP SD Customer 7276.50
Cr Sales 7000.00-
Dr Discount 70.00
Cr VAT Payable 346.50
In case of error ‘Document xxxxxxxx saved (no accounting document generated)’ ,
for complete error analysis:
TCode: VF02
Billing document :
Billing document menu Release To Accounting
Double click on the error msg
Error: Account 400491 requires an assignment to a CO objectSolution : Delete cost element 400491 temprorarily and create again in the netx topic
8. Creating Cr Memo request Tcode : VA01
SAPEasy AccessLogisticsSales and DistributionSalesOrderCreate
Order type : CR
Sales Organization : LANS
Distribution Channel : LD
Division : LS
Create with Reference button
Bill doc tab
Billing Document : XXXXXXXXXXX
Copy button
Item overview tab
Billing block : Blank
Target quantity2
Sales tab
Billing block : Blank
Order reason : Damaged in transit
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Billing Date: Today’s date
Item detail tab
Billing block : Blank
Edit menu Incompletion log
Save
9. Posting Cr Memo Tcode : VF01DocumentEnter Cr memo request
Execute button
Save
Billing document menuDisplay
Billing document 90036292
Accounting button
Double click on Accounting document
Entry should be :
Cr LAP SD Customer 1455.30-
Dr To Sales 1400.00
Cr Discount given 14.00-
Dr VAT Payable 69.30
10. Sales Return Order (RE) Tcode : VA01
Order Type : RE
Create with Reference button
Order tab
Order : xxxxx
Copy button
Sales Tab :
Delivery block : Blank
Billing block : Blank
Order reason : ReturnsOrder Quantity5
Select Item 10155
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Goto menu ItemConditions
Edit menuIncompletion log
Save
11. Return Delivery (VL02n) Tcode : VA02
Order : XXXX
Enter
Sales document menuDeliver
Actual GI date : Todays date
Picking Tab
Deliv .Qty SLoc5 LAP1
Post goods Reciept button
12. CR Memo with reference to Returns order TCode : VF01
Select Return sales order Execute
Save
Billing document menuDisplay
Billing document : xxxxxxxxxxx
Accounting button
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9. Profitability AnalysisIn SAP we have two tools to analyse the ProfitabilityEC-PCA CO-PAProfit Centre Accounting Profitability Analysis
To analyze the Profitability at organizational units called Profit Centres.
Profit centres can be structured according to Plants, Branch offices, Products or Product ranges.
To analyze the Profitability at Profitability segments like Customer , Employee , Product etc
This is called Multidimensional Profitability
Eg: Customer wise profit, Employee wise profit ,Product wise profit
PCA uses Period accounting and Cost-of-sales accounting
PA uses Cost-of-sales accounting method
PA is of two types Costing-Based and Account-Based . Both types can be used simultaneously.Costing-Based PA Account-Based PACosting-Based PA uses Value fields to group cost and revenue elements.
Account-Based PA uses cost and revenue elements
Reconcilation issues : Reconciliation between FI and COPA.
SD: Delivery updates COGS in FI immediately but not COPA. Billing updates FI with revenue.
Billing : During billing COPA is updated with COGS and revenue
Reconcilation issues happens when delivery isdone in one period and billing is done in a different period
No reconciliation issues
COGS can be split in to cost components Cost component split is not possible
Varaince analysis is possible Variance analysis not poosible
1. Settings1. Maintain Operating Concern
Operating Concern is the highest node in CO. ie It is above the Controlling Area.
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Op Concern 1
CoArea1CoCd1
CoCd2
Co Area 2CoCd3
CoCd4
Info : In Operating Concern we define the PA reporting data structure . Operating concern contains a list of Characteristics and Value fileds.
Characteristic is the level at which you see the report and Value field is what figure you want to see in the report .
Eg: You want to see customer wise revenue /cost of sales/ profit. Here customer is the characteristic . and revenue /cost of sales/ profit are the value fields .
Path:SPROControllingProfitabilty AnalysisStructuresDefine Operating
ConcernMaintain Operating Concern
Operating Concern : LAP1
Create button
Enter to Ignore the msg
Description : LAP Operating concern
Costing-based
Account-based
Attributes tab
Operating concern currency : INR
Company Code Currency √
Fiscal year variant : V3
Save
Data Structure Tab
Create button
Select KMVTNR Sales employee and MATKL Material Group
Fixed Characteristics: In every opearing concern there are some fixed characteristics, which are included into operating concern automatically.
Eg: Product ,Company code,Co-area, Sales order etc
Predefined Characteristics : Optionally we can include more characteristics . These are predefined in the field catalogue and explicitly added to operating concern .Eg : Sales employee , Material Group, Customer group etc
Customer –defined Characteristics :
We can also define our own characteristics in field catalogue . From there you can include them in your operatining concern.
Left arrow button
√
√
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Value fields Tab
Select VV010 Revenue,
VV030 Customer discount,
VV100 Outgoing Freight
VV130 Internal sales comm
VV140 COGS,
VV150 Material Input,
VV250 Mat OH
VV400 Production costs
VV700 Sales Quantity
VV713 Advertising,
VVIQT Invoiced Quantity ,
KWSGEK Other overhead
Info : Value fields are to be included in to the operating concern according to the requirement from the field catalogue . Here we are including the above value fields.
A value field can be either an amount field or a quantity field. In the above value fields sales quantity, invoiced quantity are quantity fields and others are amount fields.
Left arrow button
Save
Activate button
Back button
Yes button to generate Operating Concern environment
(Status should turn into green))
Enter to ignore the Msg
Save
2. Displaying Characteristic list Upto Define Operating Concern Same path
Maintain Characteristics
Display button
Extras menuFixed fields
3. Define Profitability Segment Characteristics(Segment-Lvl Characteristics)
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Upto Structures same path
Define Profitability Segment Characteristics(Segment-Lvl Characteristics)
Operating concern : LAP1
EnterChar Description CostBased+AcctBasedARTNR Product
KNDNR Customer
KAUFN Sales Order
Save
ContinueInfo : Profitability segment is a unique combination of the above selected characteristics . ie
Only the characteristics selected for the above setting will be used in profitability segments.
Eg :
ProdA / Customer 1 = Proft seg 1
ProdB / Customer 1 = Proft seg 2
ProdA / Customer 2 = Proft seg 3
4. Assign Co-Area to Operating Concern SPROEnterprise StructureAssignmentControllingAssign controlling area to
operating concern
Position button
CO Area : LAP
EnterCOAr OpCoLAP LAP1
Save
ContinueError : Controlling area and op. concern have different fiscal year variants
Solution : Make sure if Op Concern and CoArea have same FYV. If they are different change the FYV in Op Concern , logoff, re-login and peroform the above step .
5. Define No ranges for Actual Postings Path: SPROControllingProfitability Analysis Flows of Actual Values Initial Steps
Define Number Ranges for Actual Postings
Operating concern : LAP1
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Maintain Groups button
Create button
Group : COPA docs LAP
From No To Number9000000000 9999999999
Save
Continue
Back button
Click on ‘F’
Element/Group button
Double click on ‘ COPA docs LAP’
Repeat the process for A, B, C
Save
Continue
Info:
Data is generated in PA when documents are posted in SD , FI or MM components. For Eg when a billing document is generated in SD , a PA document is generated as well.
6. Activate Tranfer of Incoming Sales Orders Up to Flows of Actual Values same path
Transfer of Incoming Sales Orders Activate Transfer of Incoming Sales Orders
Position button
CO Area : LAP
EnterCOAr Inc.SOLAP 1 ie Active with date of entry
Save
Continue
7. Maintain Assignment of SD Conditions to CO-PA Value Fields
Up to Flows of Actual Values same path
Transfer of Billing Documents Assign Value Fields
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Double click on Maintain Assignment of SD Conditions to CO-PA Value Fields
New EntriesCTyp Val.fldPR00 VV010
VPRS VV140
K007 VV030
Save
Continue
8. Assign Quantity Fields Up to Flows of Actual Values same path
Transfer of Billing Documents Assign Quantity Fields
New EntriesSD qty field Name CO-PA qty field Name FKIMG Billed Quantity VVIQT Invoiced Quantity
KWMENG Order Quantity VV700 Sales quantity
Save
9. Create Revenue element for GL account ‘Sales’ Tcode : FS00
Select GL account 300510
Change button
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 11 i.e. Revenue
Save
10. Create Cost element for GL account ‘Discount given’ Tcode : FS00
Select GL account 400491
Change button
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 12 i.e. Sales deduction
Save
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11. Creating GL account Advertising Tcode : FS00
Select GL account 400500 Salaries
Copy button
GL account: 400707
Enter
Change the Description to ‘Advertising’
Save
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 1
Save
12. Create Secondary Cost Element(Settlement) Tcode : KA06
Cost Element : 1000000008
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : IO settlemnt
Description : IO Settement
CElem category : 21
Save
13. Maintain allocation Structure : SPROControllingInternal OrdersActual PostingsSettlementMaintain Allocation Structure
Select Allocation Structure ‘A1’
Double click on Assignments folder
New EntriesAssignment Text070 Advtising
Save
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Select Assignment ‘070’
Double click on Source folder
From cost el To cost elem400707
Save
Double click on Settlment cost elements folder
New EntriesReceiver cat By cost element settlement cost elemPSG 100000008
Save
14. Maintain PA Tranfer Structure Same path
Maintain PA Transfer Structure
New EntriesStructure TextL1 IO --> PA
tranfer
Save
Continue
Select Structure ‘L1’
Double click on Assignment lines folder
New EntriesAssignment TextQ1 All cost
Save
Select Assignment ‘L1’
Double Click on Source folder
Cost Element
From : 400707
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Costs/revenue
Save
Double click on Value fields folder
New EntriesQuantity/value Fixed/Variable Value fldValue field 2 Variable VV713
Save
15. Maintain Settlement Profile Same path
Maintain Settlment Profile
Double click on ‘Maintain Settlement Profiles’
New Entries
Settlement profile : LAP1 IO-->COPA
Actual Costs/Costs of Sales
To Be Settled in Full
Default Values
Allocation structure : A1
PA transfer str. : L1
Default object type : PSG
Indicators
%-Settlement
Valid Recievers
Cost center : Settlement Optional
Profit. Segment : Settlement Optional
Other Parameters
Document type : SA
Max.no.dist.rls : 999
Residence time : 3
Save
16. Maintain Number Ranges for Settlement Documents (Skip this step already done in topic IO->CC settlement)
Same menu path
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Maintain groups button
Create button
Group : Settlemnt DOcs LAP
From No To Number070000000 0799999999
Save
Enter
Back button
Click on ‘LAP’
Assign elemnt group button
Double click on ‘Settlemnt Docs LAP’
Save
17. Creation of internal Order Types SPROControllingInternal ordersOrder Master DataDefine Order types
New Entries
Order category : 01 ie Internal Order (Controlling)
Enter
Order type : EVNT
Description : Events
Settlement prof : LAP1
Planning profile : 000001
Object class : Overhead cost
√ Release immediately
Assign/change interval button (next to Number range interval)
Yes button
Continue
√ Motor pool A-zzzzzzzz(external)
Not assigned
Double click on EVNT
Element/Group button
Save
Continue
18. Activate Profitability Analysis Up to Flows of Actual Values same path
Activate Profitability Analysis
Position
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CO Area : LAPCOAr Name FromFY Op.concern Active statusLAP CO area for LAP 2012 LAP1 4
Save
Continue
19. Create IO Adv Event Tcode: KO01
Order type : EVNT
Enter
Order : ADVEVNT_LAP
Description : Adverstsing Event
Company Code : LAP
Business area : LANZ
Control data Tab
Statistical orderInfo:Select the check box to make it a statistical IO , else it will be a Real IO
Save
Settlement Rule button
Cat Settlement RecieverPSG
Enter
Product : LAPFG
EnterCat Settlement Reciever % Settlemnt typePSG 100 FUL
Save
20. Create No. Range intervals for Bus Transactions KOAO Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transaction ‘KOAO’ ie Actual settlemnt,
Element/Group button
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Save
Continue
21. Maintain PA Transfer Structure for Direct posting Up to Flows of Actual Values same path
Direct Posting from FI/MM Maintain PA Transfer Structure for Direct Postings
Select Structure ‘FI’ ie Financial Accounting --> CO-PA
Double click on Assignment lines folder
Controlling Area : LAP
Enter
Select Assignment ‘10’ ie Direct costs from FI
Double click on Source folder
Cost Element
From : To :
Group :
Double click on Value fields folder
New Entries
Quantity/value Fixed/variable Value fldValue field 1
Double click on Assignment lines folder
Select Assignment ‘20’ ie Direct revenues from FI
Double click on ‘Source’ folder
Cost Element
From : 300510 To :
Double click on ‘Value fields’ folder
New EntriesQuantity/value Fixed/variable Value fldValue field 1 VV010
Double click on Assignment lines folder
Select Assignment ‘30’ ie Sales Deductions / Rebates
Double click on ‘Source’ folder
Cost Element
From : 400491 To :
Double click on ‘Value fields’ folder
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Quantity/value Fixed/variable Value fldValue field 1 VV030
Save
Continue
22. Transfer of old SD data to PA We perform this activity in the following two scenarios
Scenario 1 : In the lab if we post SD documents before configuring PA.
Scenario 2 : In the live project if SD module has been implemented before implementing
PA. After implementing the PA we can generate the PA documents for old SD documents.
Scenario 3 : Can also be used for corrective posting of documents in COPA. Existing COPA docs are reversed and new documents are generated
Path: SPROControllingProfitability AnalysisToolsProduction Start upSubsequent
Posting of Documents Post Billing Documents Subsequently
TCode : KE4S
Billing Type : F2 ,G2
Company Code : LAP
√ Test run
√ Create log
Check for existing records
Execute
Back button
Test run
ExecuteError : Document with unauthorized business transaction “SD00”
Solution : Activate profitability analysis
2. SD End User1. Creating Sales order
Tcode: VA01
Create a Sales order for Material LAPFG
Qty : 50
2. Delivery of goods to customer Tcode : VL01N
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Post goods issue for the above sales order
Picked Qty : 50
3. Billing document Tcode : VF01
Post a billing document for above Delivery document
4. Display Billing document Tcode : VF03
Billing document : 90036262
Accounting button
Double click on Profitab. Analysis
Value fields Tab
Make a note of Value fields Cash discount, Cost of goods sold, RevenueInvoiced quantity 50 EA
Cash discount : 350.00
Cost of goods sold : 30,000.00
Revenue : 35,000.00
3. FI Enduser1. Posting transaction in FI
Posting cash sales :
Tcode : F-02
Dr LANZ 0000200691 Cash 18.000,00
Cr LANZ 0000300510 Sales 18.000,00-
In the second Item
Profit ,segment button
Plant : LAP1
Sales Org. : LANS
Division : LS
Continue button
Post
2. Posting Advertising expenses in IOTcode :F-02
PstKy : 40 Account : 400707
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Enter
Amount : 18000
Cost centre : Order : ADVEVNT
Text : Advertising expenses
PstKy : 50 Account : 200691
Enter
Amount : *
Business area : LANZ
Text : +
Document MenuSimulate
Post
4. CO End User1. Set Operating Concern
Tcode : KEBC
SAP Easy Access AccountingControllingProfitability AnalysisEnvironmentSet
Operating Concern
Operating concern : LAP1
Costing-based
Enter
2. IO Settlement SAP Easy AccessAccountingControllingInternal OrdersPeriod End ClosingSingle FunctionsSettlementIndividual Processing
Tcode : KO88
Order : ADVEVNT
Parameters
Settlement period : 6
Fiscal Year : 201
Processing type : Full Settlement
√ Test Run
√ Check trans. Data
Execute
Details list button
Back button two times
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Test Run
Execute
3. Display COPA Line items: Upto Profitability Analysis Same path
Actual PostingsDipaly Line Items
Tcode :KE24
Currency type : 10
Company code : LAP
Execute
Enter
4. Checking the flow of Billing Documents SAP Easy AccessAccountsControllingProfitability AnalysisToolsAnalyze Value
Flows Check Value Flow in Billing Document Transfer
Tcode: KEAT
Company Code : LAP
Currency type : 10
Sales Organization : LANS
√ Display FI values
Execute
5. Displaying COPA tables(Costing Based) When we a create an operating concern a set of tables are created . The name of
COPA tables start with ‘CE’ .
For eg : CE1XXXX - Actual line items
CE2XXXX - Planned line items
CE3XXXX – Segment level totals/Period
CE4XXXX- Segment definition
where XXXX stands for your Opearting concern name.
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10. COPA-Valuation OverviewValuation is used to calculate/extract extra information which is not available at the time of data transfer to CO-PA .
Eg : Sale deduction like commission, cash rebates which are not available in the invoice can be calculated
Cost of sales can be extracted using standard cost estimates from Product cost planning component or actual cost from Actual costing / ML component.
Special direct costs like transporting ,packaging can be calculated
Data transfer to CO-PA without valuation function :
Information available based on SDCOPA mapping()
Product COGS Discount Revnue ?
Prod A 2700 100 3600
Prod B 3000 150 4000
Contbution margin(Gross profit) = 7600-(5700+250)= 1550
Profit from prod A = 3600-(2700+100) = 800
1. Valuation using Conditions Condition technique can be used to calculate sales deductions like commsion, Cash deductions, rebates which are unknown at the time of invoice generation. And also to determine direct costs such as frieght, packaging or insurance which are not known at the time of billing.
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Requirment 1 : Calculate Sales Commsion, Freght charges
Solution : We can valuate Sales commission and freight in COPA using Condition tequniue
(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-1’)
Sales commsion = 2% revenue
Freight = 5 Rs /Kg
Product COGS Discount Revnue Quantity Antcipated Sales commison
Anticipated Freght
Prod A 2700 100 3600 10 72 50
Prod B 3000 150 4000 5 80 25
2. Valuation using Mat. Cost Estimates To update Cost of sales with latest material cost estimate.
Requirement 2 : Component wise analysis for COGS
COGS is to be split into components like Mat cost, Mat OH ,Prod cost etc
Solution = Valuation with Mat cost estimate
(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-2’)
Extra mapping to be done as shown in the following image
Image : Mapping Cost component structure-COPA value fields
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Product COGS Discount Revnue Quantity Sales commison
Freght RM cost
RM OH
Prod Cost
Prod A 2700 100 360 10 72 50 1500 150 1050
Prod B 3000 150 400 5 80 25 2000 200 800
Requirement3 : Revaluated prices should reflect in COPA at month end
Month end revaluation of stock using new standard price
During the month :
Standard price prod A = 270.00 Rs
Reciept of FG to inventory from Prod :
Posting to inv a/c = 270X50 = 13,500.00
Delivery to customer :
Posting to inv a/c = 270X10 = - 2700.00.00
Current inventory = 40X270 = 10800.00
At month end
New standard price = 280.00 Rs
Revalution of stock with new standard price :
40X280 = 11200.00
Amount to be posted to Loss/gain from revaluation a/c = 400.00 Rs
Solution : Periodic Revaluation
(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-3’)
For prod A the defference is posted as a delta item as shown in the 3rd row
Product COGS Discount Revnue Quantity Sales commison
Freght RM cost
RM OH
Prod Cost
Prod A 2700 100 3600 10 7.2 50 1500 150 1050
Prod B 3000 150 4000 5 8 25 2000 200 800
Prod A 100 50 20 30
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1. CO-PA Valuation-1
(In this Chapter we configure Valution using condtions)
Valuation using conditions : We use costing sheet and condition technique to calculate anticipated freight charges based on the sale-quantity , anticipated commission based on the revenue.
1. Settings1. Create Condition Types and Costing Sheets
SPROControllingProfitability AnalysisMaster Data ValuationSet UP Conditions and Costing SheetsCreate Condition Types and Costing Sheets
Select ACT001 under pricing procedures
Copy button
Pricing procedure : LAP1 Actual: Commisions, Freight.. (LAP)
Save
Continue
2. Define and Assign Valuation Strategy: Upto Valuation same path
Valuation Valuation StrategiesDefine and Assign Valuation Strategy
Operating concern : LAP1
Enter
Select Val.strat ‘001’ Online Valuation Actual
Double click on Details folder
New Entries
sequence Appl Costg sheet Mat.cstg Qty.field1 KE LAP1 VVIQT
Double click on Assignment of Valuation strategy folder
New Entries
PV Rec. Plan ver Val .strat Name
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01 F 001
Save
3. Assign Value Fields Upto Valuation same path
Set UP Conditions and Costing SheetsAssign Value Fields
Assign Value Fields
New Entries
CTyp Name Value fld DescriptionCOGS Cost Price: CO-PA VV140 Cost of goods sold
DISC Customer discount VV030 Customer discount
PROV Int.Sales Commission VV130 Internal sales Comm.
REVN Revenue VV010 Revenue
Save
Continue
4. Valuation Analysis Upto Profitability Analysis same path
ToolsAnalysisCheck Customazing Settings
TCode : KECM
Select ‘Overview of Valuation’ under Analysis Options folder
Point of valuation : 01 Realtime valuation of actual data
√ Billing Document
Execute
The following image explains how values flow between CO-PA value fields and costing sheet records.
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2. Enduser :1. Maintain condition record:
SAP Easy AccessAccountsControllingProfitability AnalysisMaster DataCondition Records/PricesCreate
TCode : KE41
Condition type : PROV
Enter
Access to Sales organization
Enter
Sales Org Amount Valid From Valid to
LANS 3 1.4.2012 31.3.2013
Save
2. Creating Sales order Tcode: VA01
Create a Sales order for Material LAPFG
Qty : 30
3. Delivery of goods to customer Tcode : VL01N
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Post goods issue for the above sales order
Picked Qty : 30
4. Billing document Tcode : VF01
Post a billing document for above Delivery document
5. Display Billing document Tcode : VF03
Billing document : XXXXXXx
Accounting button
Double click on Profitab. Analysis
Value fields Tab
Value fields ‘Interanl sales comm’ should be filled with value
6. Valuation Simulation SPROControllingProfitability AnalysisToolsAnalysisValuation Simulation
TCode : KE21S
Posting date : 27.11.2013 Record Type : F
Pt.of valuation : 01 Version : Blank
Legal View
Enter
Characterstics tab
Company Code : LAP
Sales Org. : LANS
Value fields tab
Revenue : 3000 (or any amount)
Valuation button( )
( Calculated Internal sales Comm. should be 90.00 per a revenue of 3000.00 )
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3. CO-PA Manual Line Item EntryWe can manually post entries in CO-PA in rare cases. If these postings are made without a corresponding FI entry, then this can lead to a FI & CO-PA reconciliation issue. It should be used in rare care cases like when it is too late to go back to the source module to make the posting (e.g. when the period closing for that module has been carried out.)
TCode : KE21N
SAP Easy AccessAccountsControllingProfitability AnalysisActual PostingsCreate Line items
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4. Top-Down Distribution of Actual DataIn CO-PA value fields like revenue , sales deductions and COGM are posted to detailed level characteristics like Product/customer . Some transactions like freight charges, insurance cost can not be attributed directly to detailed levels like product/customer . So they are posted summarily to higher levels like division ,sale organization etc.
The ‘Top-Down Distribution’ function can be used periodically to distribute the data from higher summerised levels to lower detailed levels.
Scenario : There are two products under one material group. When posting in FI, Freight charges are transferred to material group in CO-PA . For the sake of analysis , product level freight charges are to be calculated. ‘Invoiced quantity’ is the basis for distribution.
1. Settings1. Maintain Characteristic Groups
SPROControllingProfitability Analysis Flows of Actual Values
Initial StepsCharacteristic GroupsMaintain Characteristic Groups
Operating concern : LAP1
Enter
New EntriesCharacteristic group TextLAP1 Freight Charges posting
Save
Continue
Select Characteristic group ‘LAP1’
Double click on Characteristics folder
New Entries
Row number Field Name Field Description Entry Status1
2
3
4
5
6
7
8
KNDNR
ARTNR
WERKS
VKORG
VTWEG
SPART
MATKL
KOKRS
Customer
Product
Plant
Sales Org.
Distr. Channel
Division
Material Group
CO Area
Field ready for input
Field ready for input
Required entry
Required entry
Required entry
Required entry
Field ready for input
Field not ready for input
Save
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2. Assign Characteristic Groups for Assignment Screen Same Path
New EntriesBusTran Name Charct.group Name Entry aidRFBU FI: Postings LAP1 Freight charges posting
Click on the button in the Entry aid column
Plant : LAP1
Sales Org. : LANS
Distr. Channel : LD
Division : LS
‘Save new entry aid’ button ( )
Name : Mat Group
Continue
Continue
2. Enduser1. Creation of Material FG(LAPFG9)
Tcode : MM01
Material : LAPFG9
Industry Sector : Mechanical Engineering
Material Type : Finished products
Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , and Accounting 1
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Sales Org. : LANS
Distr. Channel : LD
Enter
Description : LAP FG9
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
Sales: sales org .1 tab
Delivering plant : LAP1
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Tax Data
Tax Classification : 1 for UTXJ
1 for MWST
Sales: sales org. 2 tab
Acct assignment grp : 03 ie Finished Goods
Item category group : NORM
Sales: General/Plant tab
Gross Weight : 1
Net Weight : 1
Availability check : KP (no check)
Trans. Grp : 0003
Loading Grp : 0003 ie Manual
MRP 1 Tab
MRP type : ND ie No plan
Accounting 1 tab
Valuation class : LAP3 (Finished Product)
Price control : S (std. price)
Standard price : 900
Save
2. Create Condition Record TCode : VK11
Condition type : PR00
Key Combination button
Material with release status
Enter
Sales Organization : LANS
Distribution Channel: LDMaterial Amount Valid From Valid toLAPFG9 1200 1.04.2011 31.03.2012
Save
3. Sales Order TCode : VA01Material Order quantityLAPFG9 10
……
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4. GRfrom Production Tcode :MB1C
Up to Logistics same pathMaterails ManagementInventory ManagementGoods
Movement Goods ReceiptsOthers
Document date : Todays date
Movement type : 521 (receipt w/o production order into unrestricted use stock)
Plant : LAP1
Storage location : LAP1
EnterMaterial Qty.LAPFG9 50
Enter
Text : GR from production
Post
Enter to ignore the warning message
Post
5. Delivery TCode : VL01N
6. Billing TCode :VF01
7. Posting Freight charges in FI Tcode : F-02
PstKy : 40 Account : 400592 Freight Charges
Enter
Amount : 9000
Cost Centre : 1000
Text : Freight charges payment
’Enter account assignment’ button( ) next to Profit.Segment
Double click on ‘Mat Group’ under Central entry aids
Material Group : LAPM
(Plant , Sales Org. Distr. Channel, Division, filled automatically)
Continue
Pst Ky : 50 Account : 200691
Enter
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Amount : *
Text : +
Document menu Simulate
Post
8. Display Actual line items TCode : KE24
9. Top-Down Distribution SAP Easy Access AccountingControlling Profitability Analysis Actual Postings Period-End Closing Periodic Adjustments Top-Down Distribution
TCode :KE28
Operating concern : LAP1
Enter
Actual Data
From Period : 8.2013 to 8.2013
Record Type : B Dir.posting from FI
All Valuation Views
Reference Data
From Period : 8.2013 to 8.2013
Version : Actual data
Record Type : F
Cumulative Periods
Cumulate Record Type
Reference base
Single Val. Fld
Value Field : Invoiced quantity
√ Test run
Selction Criteria button
Product : *
Material Group : LAPM
(All remaining charceristics value = *)
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Processing Instructions button
Characteristic Distibution Lvl Copy Value Summarize Value
Customer
Product
Sales Order
Company Code
CO Area
Plant
Business Area
Sales Org.
Distr. Channel
Division
Profit Center
Sales employee
Material Group
Unit Sales qty
Unit Inv. qty
Value fields button
Deselct all button
√ Outgoing freight
( Other value fields should be deselected)
Save button(to save the variant)
Variant : LAP1_testmode
Save
Back button
Execute
Messages tab
(Msg for successful distribution : Editing has been completed successfully)
Result tab
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Click in ‘Receivers’ column (It should display number of receivers)
(Inv.qty is the basis for distribution of freight charges )
Back button
Test run
(Enter all other input parameters as before)
Save button(to save the variant)
Variant : LAP1_updatemode
Save
Back button
Execute
10. Display Actual Line items TCode : KE24
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(A new COPA document with 3 items is generated)
11. History Same path
TCode : KE28L
Operating concern : LAP1
Enter
Variants
Variant : LAP1_updatemode
Status
√ Test Run √ Update Run √ Cancelled
√ Successful √ with Warnings √ Errors Found
Execute
Expand subtree button( )
Line Items button ( )
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5. Profit Centre AccountingEC-PCA(Enterprise control PC accounting)
CO-PA(Profitablity Analysis )
is used to analyse profits at
organizational levels
PA is multidimensional
Used to analyse profits in multiple dimensions like customer, Products, Sales org
Sales employee etc
1. Set controlling area: Path: SPROControllingProfit Center AccountingBasic SettingsSet Controlling area
T Code : OKKS
Controlling area : LAP
Enter
2. Maintain Controlling Area Settings: Same path up to Basic settingsControlling Area SettingsMaintain Controlling area
Settings
Standard Hierarchy : STD_HIER
Elim. of Int. Business vol. √
PCtr Local Currency Type : 20 (CoArea currency)
Control indicators
From Yr. Active Indicator2012 √
Save
Continue
3. Create Dummy profit centre: Up to Profit Center accounting same path
Master DataProfit CentreCreate Dummy Profit Centre
Double click on ‘EC-PCA:Create Dummy Profit Center’
Dummy Profit Center : LAP_DUMMY
Basic Data button
Name : Dummy PC for LAP
Description : Dummy PC for LAP
Porfit Center Group : STD_HIER191
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Save
Enter to ignore the warning message
4. Set Control Parameter for Actual Data :Up to Profit Center Accounting same pathBasic settings Controlling area Settings
Activate Direct postingsSet Controls Parameters for Actual Data
New entriesFrom year Line items Online transfer2012 √ √
Save
Continue
5. Maintain Plan Versions Same path up to Activate Direct postings
Plan VersionsMaintain Plan Versions
Select version ‘0’ ie Plan/actual version
DoubleClick on ‘Settings for Profit Center Accounting’ folder
New EntriesYear Online Transfer Line items ExRate Type2012 √ √ M
Save
Continue
6. Define Number Ranges for Local Documents : Up to Prfit Center Accounting same path
Actual PostingsBasic Settings: ActualDefine Number Ranges for Local Documents
Maintain Groups button.
√ Act document from direct posting with GB01
Interval menuMaintain
Company code : LAP
Enter
Insert interval buttonYear From Number To Number2012 0100000000 0199999999
Enter
Save
Continue
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Back button
√ Planned doc. from direct posting with GB01
Interval MenuMaintain
Company Code : LAP
Enter
Interval ButtonYear From number To number2012 0700000000 0799999999
Enter
Save
7. Creating Profit Centres Tcode : KE51
SAP Easy AccessAccountingControllingProfitCenterAccountingMasterData
ProfitCenterIndividual
ProcessingCreate
Profit Centre : 1001
Enter
Analysis Period 01.04.2012
Name : Hyd plant
Long text : Hyd Plant
Person responsible : Mr. T
Profit centre group : STD_HIER
Save
Enter to ignore the warning message
Enter to confirm the message
Activate button
Profit centre : 1002
Enter
Name : Mum plant
Long text : Mum plant
Person Responsible : MR. M
Profit Centre group : STD_HIER
Save
Enter
Activate
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8. Assign Profit Center in CostCenter :Tcode : KS02
Cost Centre : 1001
Enter
Profit Centre : 1001
Save
Yes button to ignore the warning message
Enter to ignore the warning message
Repeat the same procedure for CCs 1002 and 1003
Error : Changing profit center from to xxxx is not permittedSolution : Change error msg to warning msg
Double click on the error msg
Note down the msg no (here it is FAGL_ORG_UNITS011 )
Path : Up to Prfit Center Accounting same path
ToolsChange Message control
Application Area : FAGL_ORG_UNITS
Enter
New EntriesMsgNo User Name Online Batchl011 W E
Save
Continue
9. Create Sales Account As Revenue Element : Tcode : FS00
Select GL account 300510 (Sales)
Change buttonEdit cost element button
Valid From : 1.4.2012
Enter
Cost Elem category : 11 ie Revenue
Save
(Already done in PA)
10. Maintain Automatic Account Assignment Revenue element:
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SPROControllingProfitCenter Accounting Actual PostingsMaintain Automatic
Account Assignment of Revenue Element
New EntriesCoCd Cost Elem. Profit Ctr Acct assignment detailLAP 300510 1001 2 Business Area is mandatory
Save
Continue
Select Company code LAP with CostElement ‘300510’
Double click Details per business area/Valuation area
New EntriesValA Business Area Cost Center Profit CenterBlank LANZ 1001
Save
1. End User1. Posting of Salaries
Tcode : F-02
PstKy : 40 Account : 400500
Enter
Amount : 36000
Cost Centre : 1001
Text : Salaries payment
Pst Ky : 50 Account : 200792
Enter
Amount : *
Text : +
Document menu Simulate
Post
2. Posting Sales Invoice Tcode : F-22
Psky : 01 Account : LAPGNCUST
Enter
Amount : 43000
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Business area : LANZ
Text : Sales invoice
Psky : 50 Account : 300510
Enter
Amount : *
Text : +
Profitability segment button
Profit Center : 1001
Enter
Document menu Simulate
Post
3. Transfer of values from one ProfitCenter To another ProfitCenter:
Tcode: 9KE0
Up to ProfitCenter Accounting same path
Actual PostingsProfitCenter DocumentEnter
Layout : 8A-001
Document type : A0
Execute
Company code : LAP
Entry Screen buttonProfit center Account number In pctr local curr1001 400500 -9000
1002 400500 9000
Save
4. Display Profit Centre Report : Up to Profit Accounting same path
Information systemReports for ProfitCenter AccountingLine item Reports
ProfitCenter :Actual Line items
Tcode : KE5Z
Record type : 0
Co Area : LAP
Company Code : LAP
Posting Period : 5
Fiscal Year : 2012
Account :
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6. Product Cost Planning Moving Average Price/Standard price Moving Average Price Standard Price
Price is updated on every goods receipt and invoice reciept.
Variance arises rarely (for example GR price is different and enough stock is not available to adjust)
Generally used for RM
Price is fixed for at least over a period. We calculte the std price periodically.
Varaince is calculated and posted to variance accounts .
Generally used for FG , Semi FG
Std price can be calculated with either product cost planning or Actual costing
The following types of cost estimates can be created in the Product Cost Planning component :
1 . Cost Estimate for Base planning object (Reference and Simualtion Costing)
2. Cost Estimate with Quantity Structure
3 . Cost Estimate with out Quantity Structure
Costing Sequence Type of Cost Estimate
Reference and Simualtion Costing
Cost Estimate without Quantity Structure
Cost Estimate with Quantity Structure
Time Stage
New product proposal / Master data is not available
First Prototype/ Material master data is available / PP master data not available
(Eg : BOM and routing data not available
Production stage / Complete MM and PP master data is availble
Cost estimate type
Unit Cost Estimate Unit Cost Estimate Automatic Cost Estimate and Unit Cost Estimate(only for Additive cost)
Automatic vs Unit Cost EstimateAutomatic Cost Estimate Unit Cost Estimates(Manual entry of
cost items)
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Cost Esimate is created automatically based on the PP quantity Structure .
BOM (Bill of Material provides planned qty of RM)
Routing( Priovides number of Activity uints required )
Unit Cost Estimate is prepared manually for various cost items or by copying from other cost objects.
Eg: Unit Costing is used for
1. Materials without quantity structure
2. Materials with quantity structure to enter additive costs
3. Base Planning objects
Cost Component Split We can generate one or two types of the following cost component splits.
1. Cost of goods manufactured
2. Primary cost component split
We specify one of the above cost component splits as the Main cost component split and one as the Auxiliary cost component split.Main CCS and Auxiliary Aux CCS can be specified at the combination of company code , plant and costing variant level as in the following screen shot
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Main Cost Copmonent Split is used for updating the standard price in the material master. An Itemization is avialble for only Main cost component split.
Auxiliary cost component split is used for comparision purpose.
1. Reference and Simualtion CostingReference and Simualtion Costing is used to create a cost estimate for a newly propsed product/service for which no master data is available.
Scenario : A cost estimate is to be created for a product(LAPFG1) which is to be manufactured in house . In the production process various components are used and activities(internal and external ) are performed apart from subcontracting .
The components/subcomponents materials are given in the following table. Component Material type Procurement ValuationLAPRM1 Raw Material External purchase from two
different vendors(Procurement alternatives)
Price from purchase info record
LAPRM2 Raw Material External purchase Price from material master record
LAPSFG1 Semifinished product
In-house production in the same plant with two production versions
To be costed
LAPSFG2 Semifinished product
In-house production/Different plant
(Special Procurement)
Existing costing data from supplying plant is to be used
LAPPM Packing material
External purchase Price from material master
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Solution : We create a baseplanning objects for each of the two semifinished products .For these two base planning objects we create single level unit cost estimates. The costing items are to be entered manually in the list screen/detail screen of unit costing .
Then we perform multilevel unit costing We can create a worklist which facilitates access to frequently used data.
The activity details are given in the following tableActivity Internal or
external ?Valuation
Machine hour
Internal Calculating actual cost using actual costs recorded in cost centers
Assembling Internal Activity price is set manually
Processing Internal Activity price is set manually
Packing External Price from purchase info record
1. CO Settings1. Creating Secondary Cost Elements
TCode : KA06
Extras menu Set Controlling area
Controlling Area : LAP
Enter
Cost element : 1000000001
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : RM OH
Description : RM OH
CostElem Category : 41 (OH rate)
Save
Cost element : 1000000002
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Activity Allocation
Description : Activity Allocation
CostElem Category : 43 (Internal Activity Allocation)
Indicators tab
√ Record qty
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Unit of Measure : H Hour
Note : Record qty is very important setting. This can not be changed in the fiscal year if already data is posted . This can only be changed in a new fiscal year before any data is posted .
Save
Cost element : 1000000003
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Prod OH
Description : Prod OH
CostElem Category : 41 (OH rate)
Save
2. Creating Activity Types Machine Hour/ Packing/ Asssembling/ Processing
SAP Easy Access Accounting Controlling Cost Center Accounting Master Data
Activity type Individual Processing Create
Tcode: KL01
Activity Type : MCH
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Machine Hours
Description : Machine Hours
Activity Unit : H
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 (Manual Entry & Manual Allocation)
Allocation Cost Element : 1000000002
Price indicator : 1 Plan price, automatically based on activity
Act. price indicator : 5 Actual price, automatically based on activity
Save
Activity Type : PCKG
Valid From : 1.4.2011 to 31.12.9999
Master Data button
Name : Packing
Description : Packing
Activity Unit : UN Unit
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CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 (Manual Entry & Manual Allocation)
Allocation Cost Element : 1000000002
Price indicator : 1 Plan price, automatically based on activity
Act. price indicator : 5 Actual price, automatically based on activity
Save
Activity Type : ASMB
Valid From : 1.4.2011 to 31.12.9999
Master Data button
Name : Assembling
Description : Assembling
Activity Unit : UN Unit
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 (Manual Entry & Manual Allocation)
Allocation Cost Element : 1000000002
Price indicator : 1 Plan price, automatically based on activity
Act. price indicator : 5 Actual price, automatically based on activity
Save
Activity Type : PRCS
Valid From : 1.4.2011 to 31.12.9999
Master Data button
Name : Processing hrs
Description : Processing hours
Activity Unit : H Hours
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 (Manual Entry & Manual Allocation)
Allocation Cost Element : 1000000002
Price indicator : 1 Plan price, automatically based on activity
Act. price indicator : 5 Actual price, automatically based on activity
Save
2. MM Enduser1. Creating Material master LAPRM1
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Error : Tables TCURM and T001W inconsistent Reason : This problem arises when a plant is created by copying another plant. Plant assignment to company code is also copied .
Solution : Assign the plant to company code using TCode : SM31, instead of through SPRO customizing. Table/View to be maintained is V_T001K_ASSIGN.
TCode : MM01
Material : LAPRM1
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1
Org. Levels button
Plant : LAP1
Stor. location : LAP1
Enter
Basic Data1 tab:
Material : LAP RM1 (Steel)
Basic unit of measures : KG
Material Group : LAPM
Division : LS
Net Weight : 1 KG
Gross Weight : 1 KG
Purchasing Tab
Purchasing Group : LPG
Accounting 1 tab
Valuation class : LAP1
Price Control : V (Moving Average Price)
Moving Price : 270
Save
2. Creating Material master LAPRM2 TCode : MM01
Material : LAPRM2
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
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Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1, Costing1 and Costing2
Org. Levels button
Plant : LAP2
Stor. location : LAP2
Enter
Basic Data1 tab:
Material : LAP RM2 (Steel)
Basic unit of measures : KG
Material Group : LAPM
Division : LS
Net Weight : 1 KG
Gross Weight : 1 KG
Purchasing Tab
Purchasing Group : LPG
Accounting 1 tab
Valuation class : LAP1
Price Control : V (Moving Average Price)
Moving Price : 360
Save
3. Creating Purchase Info Record for External activity PCKG SAP Easy AccessLogisticsMaterail ManagementPurchasingMaster DataInfo RecordCreate
TCode : ME11
Vendor : LAPTRVNDR
Material : Blank
Purchasing Org. : LAPO
Plant : LAP1
Info Record :
Info category
Standard`
Enter
Description : Packing
Material Group : 0001
Order Unit : UN
Sort Term : SERVICES
Enter (or ‘Purch .Org Data 1‘ button)
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Control
Pl. Deliv. Time : 1 Days
Purch Group : LPG
Standard Qty : 1 UN
Conditions
Net Price 10 INR / 1 UN
Conditions button
Double click on condition type ‘PB00’
Save
1. CO Enduser
1. Create Cost Element Group
Tcode :KAH1
Cost element group : RSE
Enter
Description: Rent , Salary , Elect
Insert Cost Element button
RSE
400500
400600
400392
Save
2. Create Activity type Group
TCode :KLH1
CO Area : LAP
Activity Type group :
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Enter
Description : Testing
Activity Type button
TSHRA
TSHRM
Save
3. CC Planning for CC 1001 Tcode : KP06
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1001
Cost element group : RSE
Form based
Overview Screen buttonCostelement Plan fixed cost Distribution400500 1 (Equal distribution)
400600
400392
Total
Post
4. Activity planning for MCH SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
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Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1001
Activity Type : MCH
Form based
Overview Screen buttonActivity Type Plan ActivityMCH
Post
5. CC Planning for CC 2001 Tcode : KP06
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 2001
Cost element group : RSE
Form based
Overview Screen buttonCostelement Plan fixed cost Distribution400500 1 (Equal distribution)
400600
400392
Total
Post
6. Activity planning for PRCS SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 1
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To Perod : 12
Fiscal Year : 2011
Cost centre : 2001
Activity Type : PRCS
Form based
Overview Screen buttonActivity Type Plan ActivityPRCS
Post
7. CC Planning for CC 1002 Tcode : KP06
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1002
Cost element group: RSE
Form based
Overview Screen buttonCostelement Plan fixed cost Distribution400500 1 (Equal distribution)
400600
400392
Total
Post
8. Activity planning for ASMB SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1002
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Activity Type : ASMB
Form based
Overview Screen buttonActivity Type Plan ActivityASMB
Post
9. Calculating planned Activity Price Upto Cost Centre Accounting same path
PlanningAllocationsPrice Calculation
Tcode : KSPI
All Cost Centres
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Test Run
Details List
Execute
Messages button ( Messages button is available only in case of any errors)
Save
Enter
Back button
10. Activity planning for PCKG SAP Easy AccessAccountingControllingCost Centre AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 2
To Perod : 2
Fiscal Year : 2011
Cost centre : 1002
Activity Type : PCKG
Form based
Overview Screen buttonActivity Type Capacity Fixed price Variable price
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PCKG
Post
4. Creating a Base Planning Object LAPSFG1_BPO in plant LAP1
SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
Planning Reference and Simulation CostingCreate Base Planning Object
TCode :KKE1
Controlling Area : LAP
Enter
Base Planning Object : LAPSFG1_BPO
Enter
Base Unit of Measure : EA
Company Code : LAP
Plant : LAP1
Name BPO for LAPSFG1
Save
5. Create single level unit cost estimate for LAPSFG1_BPO Same path
Change Base Planning Object
TCode : KKE2
Base Planning Object : LAPSFG1_BPO
Enter
Create Cost Estimate button
Costing Variant : PG
Lot Size : 1 EA
Enter
Item Category Resource Pant/Activity Quantity Description CostElement Formula
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1 M LAPRM1 LAP1 400599
2 E 1001 MCH 1000000002
3 O Mat OH =(('1')*5)/100
Save
Save
6. Creating a Base Planning Object LAPSFG2_BPO in plant LAP2
SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
Planning Reference and Simulation CostingCreate Base Planning Object
TCode :KKE1
Controlling Area : LAP
Enter
Base Planning Object : LAPSFG2_BPO
Enter
Base Unit of Measure : EA
Company Code : LAP
Plant : LAP2
Name BPO for LAPSFG2
Save
7. Create single level unit cost estimate for LAPSFG2_BPO Same path
Change Base Planning Object
TCode : KKE2
Base Planning Object : LAPSFG2_BPO
Enter
Create Cost Estimate button
Costing Variant : PG
Lot Size : 1 EA
Copy from
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Base Object : LAPSFG1_BPO
Enter
Item Category Resource Pant/Activity Quantity Description CostElement Formula
1 M LAPRM2 LAP2 400599
2 E 2001 PRCS 1000000002
3 O Mat OH =(('1')*5)/100
Save
Save
8. Create multilevel unit cost estimate The component materials are given in the following table.
Activity Internal or external ?
Valuation
Machine hour
Internal Calculating actual cost using actual costs recorded in cost centers
Packing External Price from purchase info record
Material BOM
LAPFG1
LAPSFG1
LAPSFG2
LAPPM
LAPSFG1 LAPRM1
LAPSFG2 LAPRM2
Same path
Edit Base Planning Object-Multievel
TCode: CKUC
Right Click on the Costing StructureCreate Base Planning Object213
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Base Planning Object : LAPFG1_BPO
Enter
Base Unit of Measure : EA
Company Code : LAP
Plant : LAP1
Name BPO for LAPFG1
Save
Costing Variant : PG
Lot Size : 1 EA
Enter
Now we are creating a worklist in which we include the items that are used in the multilevel cost estimate.
’Worklist On’ button
’Create Worklist’ button
Name : cost_estimate_LAP
Manually-configured container : LAPFG1
Item category-Independent
Enter
Right click on worklist ‘LAPFG1’ Select Base Planning Object
Base Planning Object : LAPSFG1_BPO to LAPSFG2_BPO
Execute button
Select the two Base Planning Objects
Enter
Right click on worklist ‘LAPFG1’ Select Internal Activity
Controlling Area : LAP
Enter
Select ASMB
Enter
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Now we can drap and drop the items from worklist into the costing structure.
Drag ‘LAPSFG1_BPO’ from worklist and drop on ‘LAPFG1_BPO’
Drag ‘LAPSFG2_BPO’ from worklist and drop on ‘LAPFG1_BPO’
Drag ‘Assembling’ from worklist and drop on ‘LAPFG1_BPO’
Change the quantity as shown in the table below
Enter items of category F manually
Item
Category
Resource Pant/Activity
Pur Org
Quantity Description CostElment
1 B LAPSFG1_BP0 400599
2 B LAPSFG2_BP0 1000000002
3 E 1002 ASMB 1000000002
4 F 250(Pur Info Rec)
LAP1 LAPO Packing 1000000002
Enter
Select the 4 items
Keep the curser in 5th line
Insert total( ) button
Save
Yes button
9. Exploding a material cost estimate/Base Planning Object While in the same screen
Funtions menu Explode Base Planning Object
Select the two base planning objects
Explode button
2. Creating a cost estimate w/o quantity structure
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Scenario : A cost estimate is to be created for the product for which we created a cost estimate using Reference and Simulation costing . Material master has been created for the material but not the PP master data(BOM and Routing) .
Solution : We create a multilevel unit cost estimate .
1. CO Settings1. Creating Cost Center (Allocation)
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost center: 1005
Valid From : 1.4.2011 to : 31.12.9999
Enter
Name : OH CC
Description : OH CC
Person Responsible : Mr. A
Cost Center Category : 9 (Allocation Cost Centre)
Hierarchy Area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
2. Define OH keys SPROControllingProduct Cost ControllingProduct Cost PlanningBasic Settings for Material CostingOverheadDefine Overhead Keys
New EntriesOver Head Key DescriptionLAP1 LAP OH key
Save
Continue
3. Define OH Groups Same Path Next line
New EntriesValuation Area Over Head Group Over Head Key Name of the Over Head KeyLAP1 LAPOHG LAP1 LAP OH group
LAP2 LAPOHG LAP1 LAP OH group
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Save
Continue
4. Define Calculation Bases Upto Overhead same path
Costing Sheet:ComponentsDefine Calculation Bases
New EntriesBase NameK1 RM cost
K2 Prod cost
Enter
Select Base K1
Double click on Details folder
Controlling Area : LAP
Enter
New Entries
From Cost element400599
Save
Continue
Double click on Calculation base folder
Select Base K2
Double click on Details folder
Controlling Area : LAP
Enter
New EntriesFrom Cost element10000000002
Save
5. Define Percentage OH Rates Same path Next line
New EntriesO/H Rate Name Dependency DescriptionLAP3 RM OH D010
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LAP4 Prod OH D020
Save
Continue
Select OH rate LAP3
Double click on Details folder
New EntriesValid from Valid To CO area OH Type OH key Percentage1.4.2011 31.12.9999 LAP 1 LAP1 5
1.4.2011 31.12.9999 LAP 2 LAP1 5
Save
Continue
Double click on Prcentage overhead folder
Select OH rate LAP4
Double click on Details folder
New Entries
Valid from To CO area OH Type Plant Percentage1.4.2011 31.12.9999 LAP 1 LAP1 5
1.4.2011 31.12.9999 LAP 2 LAP1 5
1.4.2011 31.12.9999 LAP 1 LAP2 5
1.4.2011 31.12.9999 LAP 2 LAP2 5
Save
6. Define Creditswe are going to create 2 credit keys one for material overhead and other for the production overhead. By defining the credit key you are crediting the cost centre and debiting the product or the production order. The credit on the cost centre happens with the overhead cost element which we created earlier 1000000001 (RM OH) and 1000000003 (Prod OH). Here we specify the allocation cost centre which is to be credited. You can also define what percentage of the overhead is to be allocated as fixed costs.
Same path
New EntriesCredit NameK5 LAP RM OH credit
K6 LAP Prod OH credit
Enter
Select Credit K5
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Double click on Details folder
Controlling Area : LAP
Enter
New entriesValid To Cost element Fixed % Cost centre31.3.9999 1000000001 100 1005
Save
Continue
Double click on Credit folder
Select Credit K6
Double click on Details folder
Controlling Area : LAP
Enter
New entriesValid To Cost element Fixed % Cost centre31.3.9999 1000000003 100 1005
Save
Continue
7. Define Costing Sheet Same path up to overhead
Define Costing Sheets
New EntriesCosting Sheet DescriptionLAP1 LAP costing Sheet
Save
Continue
Select Costing Sheet LAP1
Double click on Costing sheet rows folder
New EntriesRow Base O/H Rate Description From To Row Credit10 K1 RM
20 K3 RM OH 10 10 K5
30 K2 Prod
40 K4 Prod OH 30 30 K6
50 COGM 10 40
Save219
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Continue
8. Define Costing Variant Same path upto Product Cost Planning
Material Cost Estimate With Quantity StructureDefine Costing Varaint
Select Costing Variant PPC1
Copy as button
Costing Variant : LAP1 Standard Cost Est. LAP
Enter
Enter to ignore the warning msg
Select Costing Variant LAP1
Details button
Create button (Button next to Valuation Variant)
Select Valuation Variant 001
Details button
Create button ( Button next to Valuation Variant/Plant)
Select Valuation variant 001 for plant 1000
Copy As button
In plnt : LAP1
Enter
Select Valuation Variant 001 for plant LAP1
Details button
Overhead tab
Enter Costing Sheet 'LAP Costing Sheet ‘ in both places
Save
Continue
Back button
Select Valuation Variant 001 for plant LAP1
Copy as button
in plnt : LAP1
Enter
Save
9. Define Cost Component Structure Same path up to Product Cost Planning
Basic settings for Material CostingDefine Cost Component Structure
Select Cost Component Structure ‘01’
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’Copy As’ buttonCost Component Structure Active Prim Cost Comp Split NameL1 . LAP COGM Cost comp str
Enter
Continue
Save
Continue
Select Cost Component Structure ‘L1’
Double Click on Cost Components with Attributes
Delete all Cost Components except 10, 50, 70 and 80
Cost Comp Struct Cost Comp NameL1 10 Raw Materials
L1 50 Production
L1 70 Production OH
L1 80 Material Overhead
Save
Select Cost Component structure ‘L1’ with Cost Component ‘10’ (Raw Materials)
Double click on ‘Assignment: Cost Components-Cost Element Interval
New EntriesCost Comp Struct Chart of Acc From cost el. Cost CompL1 LACA 010
L1 LACA 010
Double Click on Cost Components with Attributes
Select Cost Component structure ‘L1’ with Cost Component ‘50’ (Prod machine)
Double click on ‘Assignment: Cost Components-Cost Element Interval
New EntriesCost Comp Struct Chart of Acc From Cost CompL1 LACA 050
Double Click on Cost Components with Attributes
Select Cost Component structure ‘L1’ with Cost Component ‘80’ (Materials OH)
Double click on ‘Assignment: Cost Components-Cost Element Interval
New EntriesCost Comp Struct Chart of Acc From Cost CompL1 LACA 080
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Double Click on Cost Components with Attributes
Select Cost Component structure ‘L1’ with Cost Component ‘70’
Double click on ‘Assignment: Cost Components-Cost Element Interval
New EntriesCost Comp Struct Chart of Acc From Cost CompL1 LACA 070
Save
Continue
Double Click on Cost Components Structure folder
Double click on ‘Assignment:Organiz.Units-Cost Component Struct’ folder
New EntriesCompany Code
Plant Costing Variant
Valid from
Cost Comp Structure(Main CCS)
LAP ++++ ++++ L1
Save
Double Click on Cost Components Structure folder
Cost Comp Struct Active Prim Cost Comp Split NameL1 . LAP COGM Cost comp str
L2 LAP Actvity Cost Comp Str
Save
10. Check/Change price calculation settings in Version (Already done in Cost Center Accounting)
TCode: OKEQ
Select Version ‘0’ ie Plan/actual version
Double click on ‘Settings for Each Fiscal Year ’ folder
Controlling Area : LAP
Version : 0
Enter
Double click on top row
Price calculation tab
Plan
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Method : Periodic price
Actual
Methods : Periodic price
Revaluation : Own business transaction
Cost Comp. Str. : L2 LAP Actvity Cost Comp Str
Back button repeat the procedure for all rows(ie for all years)
Save
Continue
2. MM Enduser1. Creating Material master LAPFG1
Tcode : MM01
Material : LAPFG1
Industry Sector : Mechanical Engineering
Material Type : Finished products
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Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Sales Org. : LANS
Distr. Channel : LD
Enter
Description : LAP FG1
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
Sales: sales org .1 tab
Delivering plant : LAP1
Tax Data
Tax Classification : 1 for UTXJ
1 for MWST
Sales: sales org. 2 tab
Acct assignment grp : 03 ie Finished Goods
Item category group : NORM
Sales: General/Plant tab
Gross Weight : 1
Net Weight : 1
Trans. Grp : 0003
Loading Grp : 0003 ie Manual
MRP 1 Tab
MRP type : ND ie No plan
Accounting 1 tab
Valuation class : LAP3 (Finished Product)
Price control : S (std. price)
Standard price : 50000
Save
2. Creating Material master LAPSFG1 Tcode : MM01
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Material : LAPSFG1
Industry Sector : Mechanical Engineering
Material Type : Semi-finished products
Select View(s) button
Select Basic Data1, General Plant Data /Storage 1 ,Accounting 1 , Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Enter
Description : LAP SFG1
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
Gross Weight : 1 KG
Net Weight : 1
Accounting 1 tab
Valuation class : LAP2 (Semi -finished products)
Price control : S (std. price)
Standard price : 3000
Save
3. Creating Material master LAPSFG2 Tcode : MM01
Material : LAPSFG2
Industry Sector : Mechanical Engineering
Material Type : Semi-finished products
Select View(s) button
Select Basic Data1, General Plant Data /Storage 1 , Accounting 1 , Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Enter
Description : LAP SFG2
Base Unit of Measure : EA
Material Group : LAPM225
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Division : LS
GenItemCatGroup : NORM
Gross Weight : 1 KG
Net Weight : 1
Accounting 1 tab
Valuation class : LAP2 (Semi -finished products)
Price control : S (std. price)
Standard price : 6000
Save
4. Creating Material master LAPSFG2 Tcode : MM01
Material : LAPSFG2
Industry Sector : Mechanical Engineering
Material Type : Semi-finished products
Select View(s) button
Select General Plant Data /Storage 1 , MRP1 ,MRP2 ,Accounting 1 , Costing1 and Costing2,
Org. Levels button
Plant : LAP2
Stor. Location : LAP2
Enter
Accounting 1 tab
Valuation class : LAP2 (Semi -finished products)
Price control : S (std. price)
Standard price : 6000
Save
5. Creating Purchase Info Record LAPRM1 / two vendorsWe are creating pur info record for two vendors with different price
SAP Easy AccessLogisticsMaterail ManagementPurchasingMaster DataInfo RecordCreate
TCode : ME11
Vendor : LAPRMVNDR
Material : LAPRM1
Purchasing Org. : LAPO
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Plant : LAP1
Info Record :
Info category
Standard`
Enter
Purch.Org.Data 1 button
Control
Pl. Deliv. Time : 1 Days
Purch. Group : LPG
Standard Qty : 10 KG
Conditions
Net Price INR / 1 KG
Conditions button
Double click on condition type ‘PB00’
Save
TCode : ME11
Vendor : LAPTRVNDR
Material : LAPRM1
Purchasing Org. : LAPO
Plant : LAP1
Info Record :
Info category
Standard`
Enter
Purch.Org.Data 1 button
Control
Pl. Deliv. Time : 1 Days
Purch. Group : LPG
Standard Qty : 10 KG
Conditions
Net Price INR / 1 KG
Conditions button
Double click on condition type ‘PB00’
Save
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3. CO Enduser1. Cost Estimate W/O Quantity Structure(Single level) for
LAPSFG1Option1 : we can create single level unit cost estimate as shown in this step.
Option2: We can also create single level unit cost estimate in multilevel costing screen(TCode :CKUC)
SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
Planning Material CostingCost Estimate Without Quantity StructureCreate
TCode: KKPAN
Material : LAPSFG1
Plant LAP1
Costing Data Tab
Costing Variant : LAP1 Standard Cost Est. (Mat.)
Costing Version : 1
Dates Tab
Default Values button
(Date Fields filled automatically)
Enter
Enter the data as shown in the table
Item Category Resource Pant/Activity Quantity Description CostElement Formula
1 M LAPRM1 LAP1
2 E 1001 MCH
3 O Mat OH 1000000001 =(('1')*5)/100
Enter ( if any warning messages)
Save
Save
2. Multilevel Cost Estimate for LAPFG1 SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
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Planning Material CostingCost Estimate Without Quantity StructureEdit Multilevel
TCode: CKUC
Right Click on the Costing StructureCreate Material Cost Estimate
Material : LAPFG1
Plant : LAP1
Costing Data tab
Costing Variant : LAP1
Costing Version : 1
Dates tab
Default Values button
Enter
Now we are creating a worklist in which we include the items that are going to be used in the multilevel cost estimate.
’Worklist On’ button
Container button( )Insert Container
Name of new container: LAPFG1
Item category-Independent
Enter
Right click on worklist ‘LAPFG1’ Select Material Cost Estimate
Material Number : Blank
Plant : LAP1
Std cost est Future Current Previous
Execute button
Select the LAPSFG1
Enter
Right click on worklist ‘LAPFG1’ Select Internal Activity
Controlling Area : LAP
Enter
Select all the three activity types
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Enter
Now we can drap and drop the items from worklist into the costing structure.
Drag ‘LAPSFG1’ from worklist and drop on ‘LAPFG1’ under Costing Structure
Copy
Enter
Right click on ‘LAPFG1’ under Costing StructureCreate Material Cost Estimate
Material : LAPSFG2
Plant : LAP2
Costing Data tab
Costing Variant : LAP1
Costing Version : 1
Dates tab
Default Values button
Enter
Change the quantity as shown in the table below
Item Category Resource Pant/Activity Quantity Description CostElement Formula
1 M LAPRM2 LAP2 400599
2 E 2001 PRCS
3 O Mat OH 100000000001 =(('1')*5)/100
Save
Enter
Include cost estimate LAPSFG2 to LAPFG1 by drag n drop
(Cost estimate for LAPFG1 will be updated)
Drag ‘Assembling’ from worklist and drop on ‘LAPFG1’ under Costing Structure
Change the quantity column asshown in the table
Item Category Resource Pant/Activity Pur Org
Quantity Description CostElement
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1 M LAPSFG1 LAP1 400599
2 M LAPSFG2 LAP2
3 E 1002 ASMB
4 F 250(Pur info rec)
LAP1 LAPO 1000000002
Save
Yes button
Functions menuExplode Material Cost Estimates
All Levels
Material : LAPFG1
Enter
Material Number : LAPFG1
Plant : blank
Execute
Double click on material LAPFG1
3. Creating a cost estimate with quantity structure
Scenario: PP master data like BOM , routing is available for the material LAPFG1. The below given tables gives information of various components, activities . Certain costs like freight charges , additional components are to be added manually.
The components/subcomponents materials are given in the following table.
Component Material type Procurement ValuationLAPRM1 Raw Material External purchase from two
different vendors(Procurement alternatives)
Price from purchase info record
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LAPRM2 Raw Material External purchase Price from material master record
LAPSFG1 Semifinished product
In-house production in the same plant with two production versions
To be costed
LAPSFG2 Semifinished product
In-house production/Different plant
(Special Procurement)
Existing costing data from supplying plant is to be used
LAPPM Packing material
External purchase Price from material master
The activity details are given in the following tableActivity Internal or
external ?Valuation
Machine hour
Internal Calculating actual cost using actual costs recorded in cost centers
Assembling Internal Activity price is set manually
Processing Internal Activity price is set manually
Packing External Price from purchase info record
Solution : A cost estimate with quantity structure is to be created for the material. As semifinshed products are involved in production process multilevel costing is to be done. The cost estimate is a mixed cost estimate because one of the component has procurement alternatives.
Freight charges , additional components can be included into cost components manually using the function ‘Additive costs’.
1. FI Settings1. Create GL Account Gain/Loss from Revaluation :
GL Account : 400502
2. Automatic account assignment for transaction UMB TCode : OBYC
2. PP settings1. Define MRP Controller
SPROProductionMaterial Requirement Planning Master DataDefine MRP
controllers
New EntriesPlant MRP Controller
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LAP1 MRP
LAP2 MRP
Save
Continue
2. Define Floats(Scheduling Margin Key) Upto Material Requirement Planning same path
PlanningScheduling And Capacity parametersDefine Floats
New EntriesPlnt Marg Op. Per FI Bef FI
AfterRel.Per
LAP1 LAP 02 02 02 02
LAP2 LAP 02 02 02 02
Save
Continue
3. Define Production Scheduler Upto Production Same path
Shop Floor ControlMaster DataDefine Production scheduler
New EntriesPlant ProdSchedLAP1 MrS
LAP2 Mrx
Save
4. Determine Person Responsible for WorkCenter SPROProductionBasic DataWork CentreGeneral DataDetermine Person
Responsible
New EntriesPlnt Pers. responsLAP1 MRw
LAP2 Mrx
LAP3 Mr3
Save
Continu
5. Define parameters
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Upto General Data Same path
Standard Value Define parameters
Select parameter ‘SAP_14’ ie User field
Copy as button
Parameter : LAP_14
Origin : 2 Standard value in the op
Parameter text : Assembling
Keyword : Assembling
Dimension : AAAADL
Standard Value : 1
Standard value unit : UN
Enter
Save
Select parameter ‘SAP_14’ ie User field
Copy as button
Parameter : LAP_15
Origin : 2 Standard value in the op
Parameter text : Packing
Keyword : Packing
Dimension : AAAADL
Standard Value : 1
Standard value unit : UN
Enter
Save
Select parameter ‘SAP_02’ ie Machine
Copy as button
Parameter : LAP_16
Origin : 2 Standard value in the op
Parameter text : Processing
Keyword : Processing
Dimension : TIME
Standard Value :
Standard value unit : H
Enter
Save
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6. Define Standard value key Same path
Define Standard value key
Select Satndard ‘SAP1’ ie Normal Production
Copy as button
Std val. key : LAP1
4th Parameter : LAP_14
5th Parameter : LAP_15
6th Parameter : LAP_16
Enter
Save
7. Check Formulas for Costing SPROControllingProduct Cost Controlling Product Cost Planning Material Cost Estimate with Quantity StructureSettings for Quantity Structure ControlRouting Selection Check Formulas for Costing
New Entries
Formula key : LAP_14 Assembling
FormulaLAP_14 * SAP_09 / SAP_08 / SAP_11
Indicators
Generate PRT Allowed For Reqmts
Allowed for Calulation Allowed for Scheduling
Work Center for Capacity Reqmts
Save
Next Entry button( )
Formula key : LAP_15 Packing
Formula
LAP_15 * SAP_09 / SAP_08 / SAP_11
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Indicators
Generate PRT Allowed For Reqmts
Allowed for Calulation Allowed for Scheduling
Work Center for Capacity Reqmts
Save
Next Entry button( )
Formula key : LAP_16 Processing
FormulaLAP_16 * SAP_09 / SAP_08 / SAP_11
Indicators
Generate PRT Allowed For Reqmts
Allowed for Calulation Allowed for Scheduling
Work Center for Capacity Reqmts
Save
3. PP Enduser1. Creating BOM for LAPSFG1
SAP Easy Access LogisticsProductionMaster Data Bills of Material Bill of Material
Material BOMCreate
Tcode : CS01
Material : LAPSFG1
Plant : LAP1
BOM usage : 6 (Costing)
EnterComponent QuantityLAPRM1
Enter
Save
2. Creating BOM for LAPSFG2 in plant LAP2 SAP Easy Access LogisticsProductionMaster Data Bills of Material Bill of Material
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Material BOMCreate
Tcode : CS01
Material : LAPSFG2
Plant : LAP2
BOM usage : 6 (Costing)
EnterComponent QuantityLAPRM2
Enter
Save
3. Creating BOM for LAPFG1 SAP Easy Access LogisticsProductionMaster Data Bills of Material Bill of Material
Material BOMCreate
Tcode : CS01
Material : LAPFG1
Plant : LAP1
BOM usage : 6 (Costing)
EnterICt Component QuantityN LAPSFG1
N LAPSFG2
Enter
Save
4. Material BOM Browser Same path upto Material BOM
MultilevelMaterial BOM Browser
TCode : CSMB
Material : LAPFG1
Plant : LAP1
Alternative :
Application : PC01
Enter
Goto menuExplode Material BOMMulti-level
Execute
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5. Creating Work Center Same path upto MasterData
WorkCentresWorkCentreCreate
Tcode : CR01
Plant : LAP1
WorkCentre : 1001 Machining
WorkCentre Cat. : 0001 Machine
Enter
Description : Machining
Person Responsible : MRW
Usage : 009 (All task list types)
Standard Value Key : LAP1 (Normal Production)
Enter
Costing Tab
Cost Centre : 1001
Alt Activity Descr Activity Type Activity Unit FormulaNo Activity
Machine MCH H SAP002
No Activity
No Activity
No Activity
No Activity
Save
6. Creating Work Center Tcode : CR01
Plant : LAP2
WorkCentre : 1002 Processing
WorkCentre Cat. : 0001 Machine
Enter
Description : Processing
Person Responsible : MRX
Usage : 009 (All task list types)
Standard Value Key : LAP1 (Normal Production)
Costing Tab
Cost Centre : 2001
Alt Activity Descr Activity Type Activity Unit FormulaNo Activity
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No Activity
No Activity
No Activity
No Activity
Processing PRCS H LAP_16
Save
7. Creating Work Center Tcode : CR01
Plant : LAP1
WorkCentre : 1003 Assembling
WorkCentre Cat. : 0001 Machine
Enter
Description : Assembling
Person Responsible : MRW
Usage : 009 (All task list types)
Standard Value Key : LAP1 ( )
Costing Tab
Cost Centre : 1002
Alt Activity Descr Activity Type Activity Unit FormulaNo Activity
No Activity
No Activity
Asemmbling ASMB UN LAP_14
Packing PCKG UN LAP_15
No Activity
Save
8. Creating Routing for LAPSFG1 Upto Master Data same path
RoutingsRoutingsStandard RoutingsCreate
Tcode : CA01
Material : LAPSFG1
Plant : LAP1
Operations button
New entries button( )
Usage : 1 (Production)
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Status : 4 (Released general )
Planning Work Centre : 1001
Save
Operations buttonOperation WorkCentre Plant Control Key0010 1001 LAP1 PP01
Double Click on Operation ‘0010’
Std Value Un Act. TypeMachine H MCH
Save
9. Creating Routing for LAPSFG2
Tcode : CA01
Material : LAPSFG2
Plant : LAP2
Operations button
New entries button( )
Usage : 1 (Production)
Status : 4 (Released general )
Planning Work Centre : 1002
Save
Operations buttonOperation WorkCentre Plant Control Key0010 1002 LAP2 PP01
Double Click on Operation ‘0010’
Std Value Un Act. TypeProcessing H PRCS
Save
10. Creating Routing for LAPFG1
Tcode : CA01
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Material : LAPFG1
Plant : LAP1
Operations button
New Entries button( )
Usage : 1 (Production)
Status : 4 (Released general )
Planning Work Centre : 1003
Save
Operations buttonOperation WorkCentre Plant Control Key Units of Measure0010 1003 LAP1 PP01
0020 1003 LAP1 PP02 UN
Double Click on Operation ‘0010’
Std Value Un Act. TypeAssembling UN ASMB
Back button
Double Click on Operation ‘0020’Std Value Un Act. Type
Packing UN PCKG
External processing
(Scroll down)
Purchasing Info Rec. : 250 Purch. Organization : LAPO
Cost Element : 1000000002
Enter
Save
4. CO settings1. Creating Tranfer Control
We are using SFG from one plant as a component in FG of another plant(in the same CO-area). SFG is costed in the supplying plant and cost estimate is tranfered to receiving plant . For that we have to assign Transfer control in Costing variant. Transfer control determines how Cost estimate is tranfered from one plant to other.
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SPROControllingProduct Cost ControllingProduct Cost PlanningMaterial Cost Estimate with Quantity StructureCosting Variant ComponentsDefine Transfer Control
Select ‘PC01’ Transfer w. Plant Change
Copy As button
Transfer Control LAP1 Transfer w. Plant Change LAP
Single-Plant tab
Strategy .Seq Fiscal year
No Transfer
No Transfer
No Transfer
Cross-Plant tab
Strategy .Seq Fiscal year
Period-Based Transfer
Current Standard Cost Estimate
Future Standard Cost Estimate
Enter
Save
2. Assigning Transfer Control in Costing variant Same path upto Material Cost Estimate with Quantity Structure
Define Costing Variants
Double click on LAP1
Tranfer Control : Trnsfr w. Plant Change LAP
Save
3. Creating Special Procurement Types A link can be set up between supplying plant and recieving plant with help of special procurement.
Material master data is maintained in both plants. In recieving plant
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SPROControllingProduct Cost ControllingProduct Cost PlanningMaterial Cost Estimate with Quantity StructureSettingsfor Quantity Structure ControlMaterial DataCheck Special Procurement Types
New Entries
Plant : LAP1
Sp.Pr.Type : 81 Stock transfer (proc.from plant LAP2)
Procurement type : E In-house production
Special Procurement
Special procurement :P Prod. other plant
Plant : LAP2
Direct production
Save
4. Update Additive Costs TCode : OKTZ
Double click on ‘Cost Component Structure’ folder
Select Cost Comp .Str ’L1 ’
Double click on ‘Cost Components with Attributes’ folder
Select Cost Comp .Str ‘L1 ’ with Cost Component ‘50’
Double click on ‘Update of Additive Cost ’ folder
New Entries
Cost Comp .Str Cost Component Chart of Accts Cost Element
L1 50 LACA 1000000002
Save
Double click on ‘Cost Component Structure’ folder
Cost Comp Str Active
L1
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Save
5. Check Settings (for Costing Variant) Info : We can display all the applicable settings in one place for a combination of Costing Variant CompanyCode/Plant using this transaction
SPROControllingProduct Cost ControllingProduct Cost PlanningBasic Settings for Material CostingCheck Settings
TCode : CKC1
Costing Variant : GAC1
Company Code : LAP
Plant : LAP1
Date :
Version : Blank
Execute
(Scroll down to see all the settings that are applied)
5. MM Enduser
1. Enter Spl Proc type in Mat master LAPSFG2 in plant LAP1
TCode : MM01
Material : LAPSFG2
Enter
Select ‘Costing 1’ ‘MRP2’ and ‘MRP1’views
Enter
Plant : LAP1
Enter
MRP2 tab
Procurement type : E
Special procurement : 81
Costing 1 tab
Quantity structure data244
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SpecProcurem Costing : 81
Save
2. Maintain OH key in Material master TCode : MM01
Material : LAPRM1
Enter
Select ‘Costing 1’ view
Enter
Plant : LAP1
Enter
Costing 1 tab
Overhead Group : LAPOHG
Save
TCode : MM01
Material : LAPRM2
Enter
Select ‘Costing 1’ view
Enter
Plant : LAP2
Enter
Costing 1 tab
Overhead Group : LAPOHG
Save
6. CO Enduser
1. Creating Procurement alternatives
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We can procure a material into a plant in different ways.
For example Process Category
Procurement alternatives
Purchase order
We can purchase the material from a vendor Vendor X
Vendor Y
Production We can produce in house in the same plant Prod version1
Prod version2
Production in other plant*
We can produce in-house in a different plant(an SFG can be produced in a different plant )
Prod in PlantX
Prod in PlantY
Stock transfer*
We can purchase a RM in to one plant and tranfered to other plant.
From Plant1
From Plant2
*Production in other plant and Stock transfer are treated as special procurements. If we procure a material in any of these two ways , we need to maintain Procuremetn type in MRP/Costing views of the material master.
In our scenario we are creating two procurement alternatives of type purchasing. Ie we can purchase the material from any of the two vendors .
SAP Easy AccessControlling Product Cost Controlling Product Cost Planning Material Costing Master Data for Mixed Cost Estimate Edit Procurement Alternatives.
TCode : CK91N
Material : LAPRM1
Plant : LAP1
Create button
Process Cat. : Purchase order
Purchasing Org. : LAPO
Vendor : LAPRMVNDR
Cstg Lot Size : 1
Confirm button
Create button
Process Cat. : Purchase order
Purchasing Org. : LAPO
Vendor : LAPTRVNDR
Cstg Lot Size : 1
Confirm button
Save246
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2. Creating /Changing Mixing Ratios If Procurement Alternatives are available for a material , mixing ratio is used to determine which alternative is used in what proportions . For example in this scenario LAPRM1 material has two vendors with different prices ie Rs 270.00 and Rs 280.00 (Please check the Pur Info record in MM end user section ). If 50% is procured from each of the vendor, final procurement price in the cost estimate will be Rs275.00
Same path upto Master Data for Mixed Cost Estimate
Mixing Ratios Create /Change
TCode :CK94
Material : LAPRM1
Plant : LAP1
Mixing Ratio
Period : 9
Fiscal Yr : 2015
QtyStruct. Type : MIX
Enter
PCat Changeable name QtyStrDate MR Mixing RatiosBB Vendor:LAPRMVNDR PurchOrg.:LAPO
BB Vendor:LAPTRVNDR PurchOrg.:LAPO
Save
3. Creating Unit cost estimate for Additive Costs Any costs which can not be calculated using automatic cost estimate ,can be included manually by using additive costs which is nothing but a unit cost estimate.
SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
Planning Material Costing Cost Estimate with Quantity StructureAdditive CostsCreate
TCode :CK74N
Material : LAPFG1
Plant : LAP1
Costing Data tab
Costing Variant : LAP1
Costing Version : 1
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Dates tab
Default Values button
Enter
Item Category Resource Pant/Activity Quantity Description CostElement Formula
1 E 2001 PRCS
Enter
Save
Save
4. Creating Cost Estimate for plant LAP1 and LAP2
When Cost Estimate with Quantity Structure is used there are 2 options to calculate the cost and update the priceOption 1 : Option 2 :Step 1.Create Cost Estimate with Quantity Structure
Tcode : CK11N
Step 2. Price Update
Tcode : CK24
Edit costing Run
Tcode : CK40N
Materials already costed (but with errors) can be recosted using this method
Multiple materials can be costed at a time using this method
1. Costing Run SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
Planning Material CostingCosting RunEdit Costing Run
Tcode : CK40N
Create Costing Run button
Costing Run : LAP
Description : LAP Costing Run
Costing Run Date : Today’s date
Costing Variant : LAP1
Costing Version : 01
Controlling Area : LAP
Company Code : LAP
Enter
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Dates tab
Costing Date From : Todays date
Costing Date To : 31.9.2011 (Month End date)
Quantity Structure Date : Todays Date
Valuation Date : Todays Date
Save
Expand Processing
Change Parameter button( ) In the ‘Selection’ Flowstep
Material Number : LAPSFG1 , LAPSFG2, LAPFG1,
Plant : LAP1, LAP2
Background Processing
Print Log
Save
Back Button
Execute button in the Selection Flowstep
(Status should be green)
Change Parameter button In the ‘Struct. Explosion’ Flowstep
Background Processing
Save
Back Button
Execute button in the ‘Struct. Explosion’ Flowstep
(Status should be green)
Change Parameter button In the ‘Costing’ Flowstep
Log by Costing Level
Background Processing
Save
Back Button
Execute button in the ‘Costing’ Flowstep
(Status should be green)
(Costing Status should be ‘KA’ ie Costed Without Errors , in all levels . If any level has status ‘KF’ ie Costed With Errors , double click on the level to see complete error message)
Msg :No structure could be determined for internal activity ASMB (1002)Solution : (You can ignore this msg if it is of type warning or info )
Create a primary cost component structure in OKTZ
Assign cost elements to cost components
Assign the cost component structure in OKEQ
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Change Parameter button In the ‘Analysis’ Flowstep
Double click on ‘SAP&12’
Plant : blank
Cost Component View : 01
Background Processing
Save
Back Button
Execute button in the ‘Analysis’ Flowstep
Double Click on LAPFG1
Materails only/All Items button ( ) (To display all items)
Right click on LAPFG1 Expand subtree
(The following image shows what costs arises at what level )
Cost Comps button ( )
Choose Layout button( )Choose Layout
Select layout ‘1SAP03’ ie Total/Level/Lower level by clicking
Double click on a material under costing structure
(By selecting a material under the costing structure we can analyse costs at the level of the material and its lower level )
Back button
Goto button ( )Itemization250
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Back to CK40N screenNote :Do all the error corrections before going further for Marking and Releasing flow steps.
Configuartional changes/corrections may not reflect in costing even when the flow steps ( Selection, Struct. Explosion , Costing , Anlaysis ) are re-executed.
For Eg : If we make any changes in the costing variant , the changes will not have any effect even if we execute costing flow step again. We may have to delete the costing run and create a new costing run again.
Delete Costing Run : SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
Planning EnvironmentCosting RunDelete Costing Run
TCode : CK44
Costing Run : LAP
Costing Run Date :
Background Processing
Execute
Delete
Note: Please check the period closed for the company code using TCode MMPV/MMRV before marking/releasing.
Lock button for ‘Marking’ Flowstep
Double Click on Company code ‘LAP’
Costing Variant : PPC1
Costing Version : 01
‘Issue Allowance for Marking ‘ button ( =Save button)
Back button
Change Parameter button In the ‘Marking’ Flowstep
Test Run
With List Output
Background Processing
Save
Back Button
Execute button in the ‘Marking‘ Flowstep
Back to CK40N screen
Change Parameter button In the ‘Marking’ Flowstep again
Test Run
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Save
Back button
Execute button in the ‘Marking‘ Flowstep again
Double Click on LAPFG1
Costing 2 tab
Make note of change in Future Planned price
Back to CK40N screen
Change Parameter button In the ‘Release’ Flowstep
Test Run
With List Output
Background Processing
Save
Back Button
Execute button in the ‘Release’ Flowstep
Back to CK40N screen
Change Parameter button In the ‘Release’ Flowstep again
Test Run
Save
Back button
Execute button in the ‘Release‘ Flowstep again
Double Click on LAPFG1
Costing 2 tab
Make note of change in Current Planned Price and Standard Price
Marking : Marking updates the future price
Releasing : Releasing updates the current price
Intialize the closed period : TCode : MMPI or program RMMMINIT can be used to open the period which is closed by mistake. But this is to be done very carefully. Any material postings done in the new period will have impact if we reopen the previous period and post to it.
Parameter ID MMPI_READ_NOTE with current date(YYYYMMDD) as parameter value is to be maintained in user profile(SU2) before running MMPI.(Note 487381)
Error : Materials locked
Solution : Use Tcode SM12 to unlock.
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