SAP Cloud Reference Systems - · PDF fileA candidate accepts a position in the reference...
Transcript of SAP Cloud Reference Systems - · PDF fileA candidate accepts a position in the reference...
© 2012 SAP AG. All rights reserved. 2
Content
Scenario Overview
Business Scenarios in a Reference System
Introduction
Typical Usage
Process Illustration
Usage Example 1: Hire Employee
Usage Example 2: Administer Resources
Usage Example 3: Find Resources
Usage Example 4: Transfer Employee
Usage Example 5: Terminate Relationship with Employee
Usage Example 6: Administer Personnel File
© 2012 SAP AG. All rights reserved. 4
Business Scenarios in a Reference System
In a Reference System, you can experience
how a business scenario meets specific
requirements of a typical midsize company.
The following slides outline and illustrate
the individual process steps of a business
scenario as it has been realized in the
model company Almika.
For hands-on experience, you can take
advantage of the business scenario document,
which guides you through the process with
detailed step-by-step instructions.
© 2012 SAP AG. All rights reserved. 5
Introduction (1 of 2) Workforce Administration
Scenario Introduction
The Workforce Administration business scenario is designed to efficiently
manage and execute all employee-related tasks. Depending on the
solution scope you require, there are two approaches to deal with
personnel data:
People Master Data Management is the lean way to administer basic
master data for your employees and service agents if HR is not in your
scope. These employees can be staffed to projects and they can
record their working times using Employee Self-Services (ESS). The
reference company does not use People Master Data Management,
but Personnel Administration. Therefore, this variant is not covered in
the documentation.
© 2012 SAP AG. All rights reserved. 6
Introduction (2 of 2) Workforce Administration
Personnel Administration enables you to maintain the full set of
employee- and employment-related data according to country-specific
regulations if HR is in your scope. HR administrators can manage
personnel events such as hiring employees, transferring them within
the organization, terminating the relationship with employees, rehiring
employees and hiring service agents as employees. Personnel files
can be accessed and updated by HR administrators, employees or
employee managers to change personnel data. The reference
company uses HR functions to administer its workforce, thus our
documentation focuses on this variant.
© 2012 SAP AG. All rights reserved. 7
Typical Usage (1 of 2) Workforce Administration
Hire Employee
A candidate accepts a position in the reference company. The HR
administrator enters the candidate’s personal, employment, time,
compensation and payroll details into the system. In addition, the HR
administrator sets up a user account with the relevant authorizations
and grants system access on the first day of work.
Administer Resources
The resource manager maintains the new hired employee’s resource
profile, which includes his or her skills and earliest availability date
information as well as related documents such as certificates and
resumes.
Find Resources
The resource manager receives a resource request from the project
manager for the purpose of an internal project staffing. By searching
according to the requested skills and availabilities, the resource
manager finds the suitable resources and communicates the result to
the project manager.
© 2012 SAP AG. All rights reserved. 8
Typical Usage (2 of 2) Workforce Administration
Transfer Employee
The management informs the HR administrator that an employee is
transferring to a different position and department with a salary
increase. The HR administrator performs the employee’s transferring
event within the system.
Terminate Relationship with Employee
An employee decides to leave the company. The HR administrator
terminates the working relationship between employee and company
in the system and determines the date when the corresponding
system user is to expire.
Administer Personnel File
The HR administrator centrally maintains employee- and employment-
related data in the system. In addition, employees and their line
managers are able to maintain employee-related data in a
decentralized way by using Employee Self-Services (ESS) or
Manager Self-Services (MSS), respectively.
Process Illustration Usage Example 1: Hire Employee
Usage Example 2: Administer Resources
Usage Example 3: Find Resources
Usage Example 4: Transfer Employee
Usage Example 5: Terminate Relationship with Employee
Usage Example 6: Administer Personnel File
© 2012 SAP AG. All rights reserved. 10
Workforce Administration Hire Employee
The HR administrator
enters the new hire’s
personal information.
The HR administrator
maintains the new
hire’s employment data.
The HR administrator
attaches documents for
the new hire.
The HR administrator
defines the time
recording method for
the new hire.
The HR administrator
assigns the work
schedule to the new
hire.
The HR administrator
assigns time accounts
to the new hire.
The HR administrator
assigns the
compensation structure
and grade to the new
hire.
The HR administrator
defines a detailed
compensation
component amount for
the new hire.
The HR administrator
assigns a pay group to
the new hire.
The HR administrator
maintains tax data for
the new hire.
The HR administrator
maintains social
insurance data for the
new hire.
The HR administrator
maintains user settings
for the new hire.
The HR administrator
maintains the data and
work centers which are
allowed to be accessed
by the new hire.
HR Administrator HR Administrator HR Administrator HR Administrator HR Administrator
Personnel
Administration
Time Administration Compensation Personnel
Administration
Application and User
Management
Process
Role
Work center
Form
Financial
Posting
Enter Personnel Data
for New Hire Enter Time Date for
New Hire
Enter Compensation
Data for New Hire Enter Payroll Data for
New Hire
Maintain User and
Authorization for New
Hire
© 2012 SAP AG. All rights reserved. 11
Workforce Administration Administer Resources
The resource manager
enters the skills profile
and earliest availability
date for the new hired
employee.
In addition, the
resource manager
uploads documents
containing further
information about
qualification and
suitability, resumes and
so on.
Resource Manager
Resource Management
Process
Role
Work center
Form
Financial
Posting
Administer Resource
Profile
© 2012 SAP AG. All rights reserved. 12
Workforce Administration Find Resources
The resource manager
searches for the most
suitable resources
according to the
requested availability
and skills. The
availability check takes
the existing project
assignment into
consideration.
Resource Manager
Resource Management
Process
Role
Work center
Form
Financial
Posting
Find Resources
© 2012 SAP AG. All rights reserved. 13
Workforce Administration Transfer Employee
Perform Employee
Department Transfer
The HR administrator
performs an employee
transfer in the system
and updates related
data (e.g. new
organizational unit, new
job description, agreed
working hours, etc.).
Personnel
Administration
HR Administrator
Process
Role
Work center
Form
Financial
Posting
The HR administrator
reviews the transferee’s
compensation profile
and makes necessary
changes due to the
transfer (e.g. increase
the employee’s base
salary).
HR Administrator
Compensation
Review Compensation
Data for Employee
Transfer
© 2012 SAP AG. All rights reserved. 14
Workforce Administration Terminate Relationship with Employee
Terminate Working
Relationship with
Employee
The HR administrator
reviews the time profile
of the employee who is
leaving and makes
necessary changes
(e.g. payout time
account balance).
The HR administrator
performs the employee
working relationship
termination in the
system and updates
related data (e.g. last
working day,
termination type and
termination reason).
Personnel
Administration
HR Administrator HR Administrator
Time Administration
Process
Role
Work center
Form
Financial
Posting
Review Time Data for
Employment
Termination
© 2012 SAP AG. All rights reserved. 15
Workforce Administration Administer Personnel File
Update Private Contact
Data using Employee
Self-Services (ESS)
The employee updates
his or her personal
payment information
(e.g. payment method,
bank account data,
etc.) using the Self-
Service functions.
The employee changes
his or her travel
expense setting from
the main payment to a
different setting using
the Self-Service
function (e.g. from bank
transfer to check or
from one bank account
to another).
The employee defines
part of his or her
payments to be
transferred to another
bank account (e.g.
debit card) using the
Self-Service functions.
* US only
The manager updates
employee’s workplace
contact data on behalf
of his or her
subordinate.
The employee informs
the HR administrator of
a change in marital
status. The HR
administrator accesses
the employee’s
personnel file and
updates his or her
biographical data.
After the relocation, the
employee updates his
or her private contact
data using the Self-
Service functions.
Home
Employee Employee Employee Employee Manager HR Administrator
Home Home Home Personnel
Administration
Process
Role
Work center
Form
Financial
Posting
Update Payment
Information using ESS
Update
Reimbursement
Settings using ESS
Edit Payments to
Additional Bank
Accounts using ESS *
Update Employee’s
Work Contact Data w/
Manager Self-Service
Update Employee’s
Biographical
Information Centrally
Managing My Area
© 2012 SAP AG. All rights reserved. 16
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