Sap Business Bydesign

Modern time and attendance & access control with SAP® Business ByDesign™

2 B-COMM ERP 4 – SAP Business ByDesign

Integrated business processes

in SAP Business ByDesign

Time and attendance on a leasing basis

with the on-demand solution

of SAP Business ByDesign

3B-COMM ERP 4 – SAP Business ByDesign

Data collection integrated in SAP Business ByDesign

As one of the leading manufacturers of solutions for time and attendance and access control, Kaba offers a time and attendance solution integrated in the on-demand software SAP Business ByDesign on a leasing basis, thus underlining its technological leadership.

The solution «B-COMM ERP 4 -

SAP Business ByDesign» is easy to

operate and can be introduced by

you in a very short space of time.

It then runs automatically in the

background. Attractive leasing

models ensure transparent costs

for you.

You, as a SAP Business ByDesign cus-

tomer or partner, also now benefit

from our experience from more than

1,300 successful SAP projects world-

wide.

In the solution B-COMM ERP 4 -

SAP Business ByDesign, your employ-

ees can book the functions «In», «Out»,

«Break» and «Authorized absence».

These data are then loaded into the

SAP Business ByDesign system in

order to determine the actual working

time, update flexitime accounts or to

communicate data to an external pay-

roll calculation system.

Communication with the SAP system is

always encrypted. The flexitime bal-

ances and the vacation balances are

always displayed to your employees at

the time and attendance terminals.

Your timesheet administrators are

provided with an overview of all the

booked times and thus see, for in-

stance, which times are booked on the

flexitime account on which days or

whether there are times outside of the

flexitime structure. If the requirements

of your company grow or change over

time, the Kaba system can be easily

adapted.


The solution B-COMM ERP 4 – SAP Business ByDesign

is the customized Business ByDesign interface for small

and medium-sized companies (SMEs):

Our solution has been specifically developed for use with >

SAP Business ByDesign

Kaba is the development and solution partner of SAP and >

works closely with SAP on the development of modern

concepts for time and attendance and access control

Simple and rapid adjustments to customer requirements, >

e.g. response texts, booking dialogs or the integration of

different badge systems and biometrics

Simple extensibility to include additional terminals, >

software add-ons and mobile data collection

Benefits of our solution – Benefits for you

With B-COMM ERP 4 - SAP Business ByDesign and our terminals, we offer you an integrated system for time and attendance with SAP Business ByDesign. The solution developed by Kaba runs unnoticed in the background and controls the communication with the terminals and SAP Business ByDesign.

B-COMM ERP 4 – SAP Business ByDesign makes duplicate

data collection in the system unnecessary. Validation logic

that has been tried in more than 1,300 B-COMM ERP instal-

lations is also available in B-COMM ERP 4 - SAP Business

ByDesign and thus facilitates error-free operation fully

automatically and of course in the background.

This makes additional costs for software support, new

releases for third-party software and training courses for

system administrators virtually unnecessary.

Our add-ons are supplied already with the installation and

can be activated by a simple license update. Operation is

done via a graphical user interface and makes working eas-

ier for you with a uniform look & feel within the Kaba

system. A modern, web-based time and attendance system

is of course also available.


System overview

Payroll calculation

(external)

Flextime account Projects

The employees record In, Out, Break, Authorized Absence, their project times and their access at a Kaba terminal >

using a RFID medium, either contact-free or biometrically using their finger.

The bookings are compared against master data tables of SAP Business ByDesign. >

The In, Out and Break bookings are forwarded to the time and attendance system of SAP Business ByDesign >

(in the data center of SAP AG) for processing and further handling. There, the flexitime balances are recalculated

taking into account the authorized absences and automatic or booked breaks. Errors, missing times or times outside

of the flexitime structure are updated by the timesheet administrator.

The actual working hours determined are transferred back to the time and attendance terminals as flexitime balance >

with residual vacation. The times can be distributed over an ESS working hours sheet, and also to projects.

At the end of the month, the data are prepared according to wage types for the external payroll calculation system.

Mobile Data Collection

Web Terminal

Access Control

Customer side SAP data center

In/Out/Break

Time account balances

ESS working hours sheet

Time and Attendance


For all add-on modules, the admini-

strator of the system has the option

of assigning each user precisely the

privileges that his or her work re-

quires. Modules the users are not

authorized for will not even be

displayed to them. This makes

navigation in the Web Client simple,

quick and user-friendly.

Visitor Management

Visitor Management is a module for

visitor and contractor management. It

allows you - independently of SAP - to

generate and administer identification

numbers and visitor cards. This allows

a non-employee to take part in the

company's time and attendance and/

or access control, without his or her

data reaching the SAP system.

Different mask profiles can be stored

for the individual users, thus making

data input very easy and quick espe-

cially in the reception area. The user

sees only input fields that he or she

really needs.

Application cases for the Visitor Management module:

Registration of visitor data >

as soon as the visitors enter the

company

Prior registration of visitors >

by the employee concerned

Visitor card management and visitor >

card generation

Overview of attendance, absence >

and registered visitors

Card management for contractors, >

such as cleaning services or service

providers

Attendance Board

The Attendance Board provides up-to-

date information on the time and

attendance status of your employees.

This can be the last booking by the

employee on the time and attendance

terminal or even an absence informa-

tion from the SAP system, such as

vacation or a business trip. Authorized

persons, such as the switchboard, thus

have the required knowledge to give

the right information.

Ready for the future with add-ons

The add-on modules are executed directly in your web browser and do not have to be installed on your computer. Data exchange between the terminals and the system used is encrypted. This guarantees high data security.

Personal View

This module shows you all bookings

in the system at a glance, no matter

whether it is from a visitor or an

employee. This allows you to deter-

mine who has posted last at the access

reader of the side entrance. You can

see all bookings by an employee from

time and attendance to access con-

trol.

Web Terminal

With our add-on Web Terminal, you use

time and attendance at a PC directly

in the Web browser. In the process,

In/Out/Breaks/Authorized Absences

are transferred directly into your SAP

Business ByDesign exactly as if you

were to collect them at a stationary

terminal.


Organizational consulting

We support you during the develop-

ment of an all-in-one solution accord-

ing to your individual demands.

Project planning

We also offer the expertise that is

needed to implement a comprehen-

sive, maybe even international project.

This starts with an on-site inspection,

the recommendation of organizational

structures, the planning of project

progress, and implementation of the

project on schedule.

Our services – the basis of a good partnership

It is our goal to establish a long-term partnership with you by providing a comprehensive package of services: from the first contact to consulting, planning and on-schedule implementation of your project.

Installation and start-up

Our service engineers install the termi-

nals at your premises, implement the

SAP interface, customize the system,

and put the system into operation.

Your employees will be trained and

informed of all processes and proce-

dures. After test runs have been suc-

cessfully completed, the entire system

will be handed over.

Training

We offer comprehensive training in the

technology and use of terminals, the

communication software and the add-

ons. Of course, we will also draw up an

individual training program for you.

Maintenance

For maintenance of your installations

we have service organizations all over

the globe. Our well-trained engineers

are available on site at guaranteed

response times. In Europe and over-

seas, we guarantee customer support

through our subsidiaries and service

partners on site. A spare part express

and repair service ensures the minimi-

zation of system downtimes.

Hotline service

Our hotline will be happy to answer any

questions you may have relating to our

products and the SAP interface. Our

quick and qualified reply guarantees

that your system will be stable and

highly available.

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Kaba GmbH

Workforce Management

Albertistraße 3

78056 Villingen-Schwenningen

Germany

Phone +49 7720 603-0

Fax +49 7720 603-102

[email protected]

www.kaba.com/workforce-management

Sap Business Bydesign

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