SAP Business ByDesign Integration Scenarios … 2...Product Management, SAP Business ByDesign SAP...

SAP Business ByDesign

Integration Scenarios Overview

Knut Heusermann, Umesh K

April, 2019

Internal | SAP Employees and Partners OnlySMB Innovation Summit 2019

2Confidential: Released for Partners© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

▪ How can I connect my staff and company departments?

▪ How can I connect partner companies and business partners?

▪ How can I connect SAP and 3rd-party applications?

▪ How can I connect service providers?

▪ Where do I get more information?

Today I want to answer 5 questions:


Connect staff and departments

Connect partner companies

Connect business partners

Connect companies and business

partners in a two-tier ERP setup

Connect SAP applications

Connect 3rd-party applications

Connect service provider

The “Suite in a Box” … embedded in a company network

Banks

Tax services

SAP Subscription Billing

Point of Sale

System

Webshops

Service Agents

Customer

Partner Companies

Supplier

Logistics providers

Payment Service

Provider

How can I connect my staff and company departments?


Opportunity to Revenue

Connect staff and company departmentsExample: Selling project-based services

Resource Management

Sales Quotes

Sales Orders

Project Plan

Project Execution

Project Invoice

Requests

Customer Invoices

Receivables / Payments

Closing Projects

Financial Closing

Marketing-to-Opportunity

Procure-to-Pay (Non-Stock)

Procure-to-Pay (Services)

Materials in Projects

Materials in Project Purchase Requests

Recording Employee Times

Expense Reimbursement

Sales Person Project Manager

Billing Clerk

AccountantProject Team

See Business Scenario Explorer on the

SAP Help Portal

https://help.sap.com/viewer/product/SAP_BUSINESS_BYDESIGN/1902/en-US

How can I connect partner companies and business partners?


Connect multiple companies on the same SAP ByDesign tenantExample: Purchasing intercompany services

Buying

company

Selling

company

Intercompany

project

Time recoding

Expense report

Not invoiced time

& expenses

Purchase order

Project invoice

request

Customer invoice

requestCustomer invoiceSupplier invoice

Project Sales order

Goods and

services receiptNot invoiced time

& expenses

Customer

company

Customer

invoice


Connect multiple companies on separate SAP ByDesign tenantsExample: Business collaboration for intercompany repair

Sales & Service Subsidiary Service Center

Service

Order

Purchase

Order

Service

Order

Service

Conf.GSA

Service

Conf.

PO Conf.

Registered

ProductService

Desk

Run an

inhouse repair

scenario

1

3

4

6

7

9Run a

3rd-party repair

scenario

CIVSIV

Inbound

Delivery

Outbound

Delivery

Return

5

10

Purchase

Request 2

12

13

14

Purch. Ord.2

Serv. Conf.11

Invoice

15

PO

acknowledgement

7

Cost Estimate

Request8

Sales Quote8


Connect business partnersExample: Business collaboration with customers

Seller

(Company in ByD)

Create, change or cancel orders

Send remittance advice to inform about outstanding direct debits

Confirm sales order

Send delivery notification (ASN)

Send invoices and invoice cancellations

Sales Order Integration with Customers

Remittance Advice Integration with Customers

Get remittance advice for payments initiated by the customer

Buyer

(Customer)


Connect business partnersExample: Business collaboration with Suppliers

Seller

(Supplier)Buyer

(Company in ByD)

Request the participation in a bidding process; notify cancellation of a request for quote

Get purchase order confirmation

Create or update supplier quotes

Request the change of quotes; notify of bidding process result

Send a new or updated purchase order

Quotation Process integration with Bidders

Purchase Order Integration

Non-stock: Get service confirmation; create or cancel a goods and service acknowledgment

Stock: Create, update or cancel a corresponding inbound delivery

Get supplier invoice

Remittance advice

Remittance Advice Integration


Connect business partnersExample: Sell from stock with a 3rd-party logistics provider

ASN

option

al

Customer Delivery

Proposals

Sales Order

3PL Request

Inventory

Update

Outbound

Delivery

Reference 1:n

n:m

n:m

Print

Out

3PL Request

Outbound

Delivery

1:1

1:1

Outbound Delivery

Execution Request

Outbound Delivery

Execution Confirmation

3rd-Party Logistics

Provider

Goods shipped

to customer

Wave Management

Internal Routing

Yard Management

Picking

Packing

VAS

Staging

Loading

Export Papers

Outbound Deliveries

Shipments

ASN

…

Customer

Invoice

ASN optional

Delivery Note


Connect companies and business partners in a two-tier ERP strategy

Localization Multi-Company Support Tenant Strategies

Master Data Integration Central Payroll IntegrationProcess Integration

Financial Consolidation

Preparation

Travel & Expense Integration

Central Analytics

Employee Integration Various Integration &

Extension Options

€

Multiple Set Of Books


Connect companies and business partners in a two-tier ERP setupExample: Procure to pay and 3rd-party order processing

Pre-packaged Integration Scenario to connect

SAP Business ByDesign with SAP ERP or S/4HANA:

➢ Purchase Order

➢ Purchase Order Confirmation

➢ Advance Shipping Notification (ASN)

➢ Supplier Invoice

ByD – ByD and Custom Integration Scenarios:

➢ The communication scenarios also work for ByD to ByD based on

B2B interfaces

➢ Custom scenarios possible based on B2B interfaces

and web service APIs

Procure to Pay

Customerbuys

buys

delivers

delivers

buys

delivers

Third-party Order Processing

Customer

buys


Connect business partners - embedded in the ByD output management

E-Mail

Fax

Print Manager

Business Partner (B2B Integration)

Printer

File Share

External Output Management System

(A2A Integration)

How can I connect SAP and 3rd-party applications?


SAP Cloud Platform Integration

Customer

Replicate

Customer

Customer

Replicate Billing

Data

Order created Subscription

created

Bill

created

Customer Invoice

Request

Add tax Merge with

additional

information

Post invoice to

accounting

Connect applicationsExample: Integration with SAP Subscription Billing

SAP Subscription Billing


Connect applicationsExample: SAP Concur

Process feedback

Expense report

saved, posted,

payment advised

Expense (Prof. Edition)

Employees

Cost objects

▪ Project tasks

▪ Cost centers

▪ Sales/Service

order items

Expense Report

Journal Entries

Spending dataAccounts Payables

CPI Integration Package

Employee Data

Cost Objects

Project Expenses


Sales Interfaces

Point of Sale

Over the Counter

E-Shop / E-Commerce


Connect applications Example: Webshop integration

Order Fulfillment

Retrieve Order History

and Status

Create Service

Request

Create Lead

Self-Service

Shop

Login / RegistrationUser Account

Management

Shopping Experience

(can occur prior to login)

Checkout

(must occur after login)

Order History

and Status

Support Form

Contact Form

Inventory Check, ATP,

Price, Tax, Shipping

Confirmation

Message

Account Mgmt

Publish and Verify

Create Sales Order

Buyer E-Shop/Website

How can I connect web service providers?


Connect service providersExample: Payment Management and Clearing House Integration

Account Master Data

Sales Order InvoicePayment

Settlement

Payment Service Provider (Wirecard, Computop)

Credit Card Registration (ByD stores token)

Mashup + Web Service API

Credit Card Authorization

with token & amount

Synch B2B Interface

Collective settlement

with token & amount

Asynch. B2B Interface

UI Mashup to

create & display

credit cards

Credit card authorization

embedded in

Sales Order BO and UI

Credit card settlement run

to trigger payments


Connect service providersExample: Tax calculation integration for sales/use tax in the United States

See SAP Community blog post Taxation in SAP Business ByDesign

with third party vendors

Sales Order

Purchase Order

Contracts

Invoices

Tax Engine

Get sales tax rate

https://blogs.sap.com/2017/10/09/taxation-in-sap-business-bydesign-with-third-party-vendors/


Connect service providers Example: Payment Management with Partner Treasury Intelligence Solutions GmbH

Integration with different banks

and formatsPayment advices

Transaction status

Bank statements

Bank


Connect service providersExample: Service Order Pipeline - Route Planner Mashup

Find more details in the ByD Community blog post

SAP Business ByDesign Google Route Planner Mashup

Route Planner Mashups are embedded in the

field service and repair order pipeline to plan

the driving route across different service

locations.

Available route planner:

▪ Google Maps

▪ Bing

▪ AutoNavi

https://www.sap.com/community/topic/business-bydesign.html

https://blogs.sap.com/2018/05/16/sap-business-by-design-google-route-planner-mashup/

Are there some general recommendations?

Why?

What is the problem to be solved?

Who should be connected with each

other?

How?

What is the best approach?

Which infrastructure shall I use?

Is there an integration package already

available that I can use?


ByD System

➢ Downtimes / Upgrade Cycle

➢ Software Stack

➢ Located in one data center

Multi-Company Support and Tenant Strategy

Tenant Strategy – Decision Criteria:

➢ One System (Private Edition)

✓ Downtimes per customer

✓ More flexibility for upgrades

➢ One Company per Tenant

✓ Strict data segregation

✓ Business configuration

✓ Easy Carve Out

➢ Multiple Companies per Tenant

✓ Intercompany processes (Professional Services)

✓ Shared Services (e.g. HR, FIN)

✓ Cross-Company reporting in ByDesign

✓ Preliminary consolidation elimination

✓ Multiple forms & reports per country

✓ Shared master data

Features supported across Tenants:

✓ Single Sign On

✓ Central Help Desk

✓ Service Control Center

✓ B2B Process Integration (e.g. Sell-Buy, Third-Party Order Processing)

ByD Tenant

➢ Dedicated to one customer

➢ ByD Add-Ons

➢ Business Configuration

➢ Multiple companies per tenant

➢ Master & Transactional Data

SA

P C

om

mu

nity

https://www.sap.com/community/topic/business-bydesign.html


Integrate SAP Business ByDesign

Cloud Applications

On-premise Applications

Public Authorities

Business Partners

Social Networks

SAP Cloud Platform

Integration

Pre-packaged content by SAP and Partners

- Integration Packages -

- Adapter SDK -

- Public APIs -

SAP API Business Hub

Public “shelf” of

Integration Packages and APIs

api.sap.com

https://api.sap.com/

https://api.sap.com/

Where do I get more information?


Looking for more Information?

SAP Help Portal

SAP Business ByDesign:

help.sap.com/viewer/product/SAP_BUSINESS_BYDE

SIGN/2019.02/en-US

Go to “Integration Scenarios”

API Business Hub

API Package for SAP Business ByDesign:

api.sap.com/package/BYD?section=Artifacts

SAP Business ByDesign

Community

Community Topic Page:

www.sap.com/community/topics/business-

bydesign.html

https://help.sap.com/viewer/product/SAP_BUSINESS_BYDESIGN/2019.02/en-US

https://api.sap.com/package/BYD?section=Artifacts

http://www.sap.com/community/topics/business-bydesign.html

Thank you.

Contact information:

Knut Heusermann

Product Management, SAP Business ByDesign

SAP SE, Germany

Umesh K

Development Manager, SAP Business ByDesign

SAP Laps India

Gamification Challenge Code

NIC6s7q

By entering this SAP Breakout Session

code you will be granted 10 points

5 5

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