SAP Business ByDesign 1302 Product Documentation WN_BBD_en

Product Documentation PUBLICSAP Business ByDesign 1302

What's New

Table Of Contents

1 What's New in SAP Business ByDesign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2 What's New in SAP Business ByDesign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62.1 What's New: Print Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62.2 What's New: Employee Self-Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62.3 What's New: Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.4 What's New: Business Scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

3 What's New in Financial Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93.1 What's New in Financial Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93.2 What's New: Expense and Reimbursement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113.3 What's New in the Tax Returns View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113.4 What's New in the Master Data View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123.5 What's New in the Petty Cash View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133.6 What's New in the Payment Monitor View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143.7 What's New in the Journal Entries View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143.8 What's New in the Journal Entry Vouchers View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153.9 What's New in the Recurring Journal Entry Voucher View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153.10 What's New in the Sales Document Items View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163.11 What's New: ISR Processing – Switzerland . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

4 What's New in Customer Relationship Management . . . . . . . . . . . . . . . . . . . . . . . . 184.1 What's New in Customer Relationship Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184.2 What's New in the Over-the-Counter Sales (Common Tasks) View . . . . . . . . . . . . . . . . . . . . . . . . 204.3 What's New in the Activities View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204.4 What's New in the Pricing View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204.5 What's New in the Project Invoicing View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214.6 What's New in the Report Design View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214.7 What's New in the Reports View (Sales Order) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.8 What's New in the Returns View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.9 What's New in the Sales Orders View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.10 What's New in the Sales Quotes View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234.11 What's New in the Service Requests View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234.12 What's New in the Service Order Processing View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234.13 What's New: Customer Invoicing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

5 What's New in Human Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265.1 What's New in Human Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

SAP Business ByDesign 1302Table Of Contents P U B L I C • © 2013 SAP AG. All rights reserved. 3

5.2 What's New in the Approval View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265.3 What's New in the Resource Search View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275.4 What's New in the Payroll Run View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275.5 What's New in the Personal Data Removal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

6 What's New in Supply Chain Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296.1 What's New in Supply Chain Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296.2 What's New: Data Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296.3 What's New in the Customer Demand View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316.4 What's New in the Delivery Due List View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316.5 What's New in the Delivery Control View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326.6 What's New in the Warehouse Requests View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326.7 What's New in the Task Control View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336.8 What's New in the Outbound Deliveries View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336.9 What's New: Internal Logistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

7 What's New in Project Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357.1 What's New in Project Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357.2 What's New in the Projects View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367.3 What's New in the Invoice Preparation View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

8 What's New in Supplier Relationship Management . . . . . . . . . . . . . . . . . . . . . . . . . . 398.1 What's New in Supplier Relationship Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398.2 What's New in Supplier Invoicing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398.3 What's New in the Approvals View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 408.4 What's New in the Purchase Order View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

9 What's New in General Business Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 419.1 What's New: Address Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 419.2 What's New: Product Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

10 What's New in Key User Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4310.1 What's New: Key Users / Administrators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4310.2 What's New: Extension Scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4310.3 What's New: Microsoft Office® Integration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

4 © 2013 SAP AG. All rights reserved. • P U B L I CSAP Business ByDesign 1302

Table Of Contents

1 What's New in SAP Business ByDesign

This document provides information about what's new in SAP Business ByDesign 1302.

Disclaimer: This document may contain information about some features that were included in previousreleases. This is applicable only for downported features, which were delivered as hotfixes.

What Is NewThe following new topics affect the entire solution and are not specific to a work center or area:Sales KitA sales kit is a logical grouping of items to be sold together as a single unit. You can now create a sales kit in the SAPBusiness ByDesign system and include it as a line item in a sales order. For more information, see Sales Kit ProcessFlow.

What Has ChangedThe following changed topics affect the entire solution and are not specific to a work center or area:

● What's New: Extension Scenarios [page 43] ● What's New: Print Manager [page 6] ● What's New: Employee Self-Services [page 6] ● What's New: Microsoft Office® Integration [page 44] ● What's New: Mobile [page 7] ● What's New: Product Data [page 41] ● What's New: Business Scenarios [page 8] ● What's New: Key Users / Administrators [page 43]

For information about what's new in a specific area, see: ● What's New in Financial Management [page 9] ● What's New in Customer Relationship Management [page 18] ● What's New in Human Resources [page 26] ● What's New in Supply Chain Management [page 29] ● What's New in Project Management [page 35] ● What's New in Supplier Relationship Management [page 39]

SAP Business ByDesign 1302What's New in SAP Business ByDesign P U B L I C • © 2013 SAP AG. All rights reserved. 5

2 What's New in SAP Business ByDesign

2.1 What's New: Print Manager

This document provides information about what's new in the print manager in Business ByDesign 1302.

What Has ChangedSAP Printing Renamed to Print ServiceSAP Printing in the print manager has been renamed to Print Service. For information on the Print Service, see SetUp the Print Manager in the Print Manager Quick Guide.

2.2 What's New: Employee Self-Services

This document provides information about Employee Self-Services in the Home work center of SAP BusinessByDesign 1302.Note that the services that you receive in the Home work center vary depending on the scope of your SAP BusinessByDesign solution.

What Has ChangedThe following functions have been changed:

1. Enhancements to Edit Time Sheet ● Work Description will be a required field depending on the configuration in the corresponding project. ● Release as many records per week as possible. All consistent and error-free time recordings will be

released and error messages will be shown for erroneous time recordings when the action Release (all/selected period) is executed.

● Defaulting for Purchase Order: If there is more than one purchase order available for time recording, thesystem will default the oldest ordered purchase order.

● One of the two task columns is renamed to Task Description.

Time Sheet daily viewThe daily view in employee self services time heet has been changed to make time recording on daily basismore usable. The day view shows rows for a single day allowing the work description to be maintained directlyin a row together with the project information.

2. Delivery address defaults to the recipient addressThe system now automatically defaults to the address last entered by you.For more information see, Create a Shopping Cart on Behalf.

3. Addition of Multi Cost Assignment Fieldsa. You can now have multiple cost assignments for a shopping cart.

For more information see, Create a Shopping Cart on Behalf


What's New in SAP Business ByDesign

Changes in Business Configuration

Configuration settings are normally performed by an administrator. If you do not have the requiredauthorization, contact your administrator.

The following changes in the Business Configuration work center are relevant for this area or topic. You can performbusiness configuration settings in the Business Configuration Implementation Projects view.

● Disable the Go Shopping optionThe Go Shopping option in the Self-Service Overview view does not allow the user to enter the price for freetext items. To prevent users from choosing this option and creating shopping carts without prices, you candisable Go Shopping and only let Go Shopping (advanced) remain.To enable this option, choose in the negative, for the scoping question, which asks if you want to createshopping carts using the Go Shopping option.

2.3 What's New: Mobile

This document provides information about what is new in mobile applications in SAP Business ByDesign 1302.

What Is NewThe following functions are new:

● Mobile Execution for Rugged Devices ○ Device MC9190G, operating on Microsoft Windows® Mobile 6.5 is now being supported. ○ A Disable ExitApp check box has been introduced on the options screen, selecting this checkbox removes

the need to type the term ExitApp each time you choose options or exit the application

○ An Enable Logging option is present on the options screen. If this option is selected, each time you executean operation, the system creates a log of this action in the form of a .txt file, which is stored in the devicememory. Different log level options can be chosen, depending on which different types of logs are saved.For more information see, Installation and Settings (for Rugged Devices).

○ Physical inventory count can now be done on the rugged device. For more information see, PhysicalInventory Count in the Tasks section of the SAP Business ByDesign Mobile Execution (for RuggedDevices).

● Activity Status for smart phonesYou can change the status of different activities like letters, e-mails, phone calls, tasks, faxes, andappointments manually from a smart phone.

● Changing Your Backend Password from Your Mobile DeviceYou can change your SAP ByDesign system password directly from the logon screen of your mobile device.Just tap the Change your system password link.


● Auto Refresh

SAP Business ByDesign 1302What's New in SAP Business ByDesign P U B L I C • © 2013 SAP AG. All rights reserved. 7

With the enablement of auto refresh, once you update a quick activity and close it, the updated datasheet isdisplayed. Earlier you would have to reopen the file to display the updated data.

● Password change for Active Sales for iPad®The password for first time logon via the SAP Business ByDesign portal is Initial, which must be changed.In case you have not changed the password, when you access the Active Sales application, syncing of databetween the application and the SAP Business ByDesign system will not be allowed. For the application tofunction, you have to access the portal and change the password

● Option screen for Rugged DevicesThe rugged devices now display an Options screen with several sections, such as the About and Help.

2.4 What's New: Business Scenarios

This document provides information about what's new in business scenarios in SAP Business ByDesign 1302.

What Has ChangedThe following business scenario has been changed:

● Time and Labor ManagementTime managers can now assign, edit, or remove holiday calendars for employees. For this reason, the Managea holiday calendar step was added to the Defining Planned Working Times business process.For more information, see here.


What's New in SAP Business ByDesign

3 What's New in Financial Management

3.1 What's New in Financial Management

This document provides information about what's new in the Financial Management area of SAP Business ByDesign1302.

What Has ChangedThe following functions have changed:

● Authorization restriction in petty cash transactions based on Responsible EmployeeFor more information see, What's New in the Petty Cash View [page 13]

● Enhancements on Recurring Journal Entry Voucher Edit ScreenFor more information see, What's New in the Recurring Journal Entry Vouchers View [page 15]

● Printing Cash ReceiptsIn the Petty Cash view, it is now possible to preview or print receipts after posting new incoming or outgoingcash payments. For more information see, What's New in the Petty Cash View [page 13]

● Changes in Petty Cash UI to speed up data entryFor more information see, What's New in the Petty Cash View [page 13]

The following work centers have been changed: ● Cost and Revenue

For more information, see What's New: Cost and Revenue ● General Ledger

For more information, see What's New: General Ledger ● Liquidity Management

For more information, see What's New: Liquidity Management ● Payment Management

For more information, see What's New: Payment Management ● Tax Management

For more information, see What's New: Tax Management



The following changes in the Business Configuration work center are relevant for this area.

You can perform business configuration settings in the Business Configuration Implementation Projects view. ● Tax Account Determination

A new Business Configuration View has been provided in the Business Configuration Work Center under theGo-Live Activity Tax Returns on Goods and Services for mapping different tax events to account

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determination groups. In earlier releases this content was pre-defined by SAP and not available forcustomization. For more information see, Assigning Account Determination Groups section of Input TaxEntries (Account Determination)

Country-Specific ChangesThe following functions are new or have been changed for specific countries:

● Switzerland ○ Import Payment Transaction Codes

When a bank statement is imported into the system, their external transaction codes must match theinternal transaction codes of your system. For Switzerland, whose bank statements are supplied in theMT940 file format, you can now specify payment transaction codes for the bank statements in aMicrosoft Excel template and then import them into your system as an XML file. For more information,see Configuration: Electronic Bank Statement Transaction Code Import — Switzerland

● New Zealand ○ Chart of Accounts, Account Determination and Financial Reporting Structures

New pre-delivered templates for the chart of accounts, account determination and financial reportingstructures are available for New Zealand. You must open these predelivered SAP templates, copy them,and then verify whether your company's processes will work with the accounts, account determinations,and reporting structures. If not, you should manually make any necessary changes in your copy.

○ Financial Form LayoutsThe following financial forms have been implemented according to New Zealand-specific requirementsfor form layouts: ○ Dunning Letter ○ Reminder Letter ○ Balance Notification ○ Remittance Advice ○ Balance Confirmation and Return Letter ○ Balance Confirmation Request ○ Account Statement with Due Date List

○ Closing CockpitNew country-specific closing activities have been provided for New Zealand.

● Netherlands ○ Dunning Fee Rate Calculation

When you create a dunning strategy, you can now specify optimal dunning fee rates as determined byDutch legal requirements. This is relevant if you have customers in the Netherlands for which you wantto generate dunning proposals.

See AlsoWhat's New: Expense and Reimbursement Management [page 11]


What's New in Financial Management

3.2 What's New: Expense and Reimbursement Management

This document provides information about what is new in Expense and Reimbursement Management in SAPBusiness ByDesign 1302.


● Mileage Reimbursement BC View – CanadaThe Mileage Reimbursement – Canada BC view has a new column called Vehicle Class which allows you toview and maintain rates for the vehicle class.

● 24-Hour Meal Per Diem Reimbursement – AustraliaThis functionality allows you to calculate 24-Hour based meal per diem reimbursement amounts foremployees, across different per diem regions.

● One Day Trip Allowance – AustraliaThis functionality allows you to calculate one day meal allowance amounts for employees and transfer thesame to ECC Payroll.

● Internationalization Content – New ZealandThe foundation related BC content for New Zealand has been provided. This includes: Country, Language,Units of Measurement, Working Day Calendar, Factory Calendars for Currency and Bank.

● Expense and Reimbursement Management – New ZealandThis functionality allows you to calculate travel reimbursement amounts for lodging, meals, receipt-basedexpenses and for mileage, as per the statutory requirements of New Zealand.

● VAT on Per Diems – AustriaThis functionality allows the system to calculate VAT on Meal and Lodging Per diem.

● Transfer of ERM Amounts to Payroll – AustriaThis functionality allows the system to transfer meal per diem, lodging per diem, mileage and receipt amountsto Payroll.

3.3 What's New in the Tax Returns View

This document provides information about what’s new in the Tax Returns view of the Tax Management work centerin SAP Business ByDesign Feature Pack 1302.

Country Specific Changes ● Germany Tax Reporting - support for electronic file for Elster portal

An XML file for Elster tax portal is now supported for VAT monthly returns for Germany tax reporting. Youcan find this in the VAT Returns sub view of the Tax Returns view.This file will be generated on the release of a monthly VAT return. The user is required to download this filefrom the Business ByDesign portal to a folder and then upload it manually to the Elster portal.This eliminates the manual step of entering the data for tax reporting to the Elster portal. For more informationsee, Electronic Submission of Tax Return.


● Tax Calculation and Reporting – New ZealandThe system allows you to calculate and report taxes for New Zealand using the generic tax return as tax returntype. You can also maintain tax registration numbers for the company and business partners in New Zealandin the system.For more information, see, Generic Tax Return As Tax Return Type.

● T4A Report – CanadaThe system provides you with the information to fill specific values in the T4A form for Canada. You can usethis information to calculate the amounts for box no. 48 in the T4A form.For more information, see, T4A Report – Canada.

● E- filing VAT – UKThe system enables you to create an e-file for reporting and payment of VAT in the UK.For more information, see, Tax Reporting – UK .

● Incoming Cash Payments in Modello 340 – SpainYou can now include incoming cash payments when you create a Modello 340 for Spain.

● Excise Tax – IndiaThe system enables the user to create a print out for the stock transfer excise invoice form during the releaseof outbound delivery for excisable materials that are stock transferred from one excise location of thecompany to another of the same company. The form will be displayed in the second page of the delivery notecreated during outbound delivery.

● Separate TDS Challan for corporate and non corporate deductees – IndiaThe system allows you to create separate TDS challan for the same income section for corporate and noncorporate deductees in India.

● Withholding Tax Calculation and Reporting – AustraliaThe system allows you to calculate and report withholding tax for Australia.For more information, see, Tax Reporting – Australia

● Tax Collected at Source – IndiaThe system enables you to create customer invoices and deduct the tax collected at source for legally requiredscenarios and products. You can also calculate and pay the deducted TCS to the tax authorities. In the TaxManagement workcenter, two new subviews have been added for this purpose: ○ TCS Returns ○ TCS Return Runs

For more information, see, ○ Quick Guide for TCS Returns – India ○ Quick Guide for TCS Return Runs – India

See AlsoWhat's New in Financial Management [page 9]

3.4 What's New in the Master Data View

This document provides information about what’s new in the Master Data view of the Liquidity Management workcenter in SAP Business ByDesign 1302.



What has ChangedThe following functions have changed:

● Authorization restriction in petty cash transactions based on responsible employeeThe petty cash master data has been enhanced with a new field Restricted Authorization in the Petty Cashsub view. Once this indicator is set, only the user maintained in the field Responsible Employee is allowed topost cash transactions. Other users who have the authorization for the Petty Cash view are only able to viewthe cash journal.


3.5 What's New in the Petty Cash View

This document provides information about what’s new in the Petty Cash view of the Payment Management workcenter in SAP Business ByDesign 1302.

What Is NewThe following function is new:

● Printing Cash ReceiptsIt is now possible to preview or print receipts after posting new incoming or outgoing cash payments.

What has ChangedThe following function has changed:

● Changes in Petty Cash UI to speed up data entryWhile creating a new payment in the Petty Cash view or in the Cash Journal, the submenu now allows you todirectly select the kind of payment that you want to create: ○ Incoming Cash Payment - Reference to Items ○ Incoming Cash Payment - Direct Posting to G/L Account ○ Outgoing Cash Payment - Reference to Items ○ Outgoing Cash Payment - Direct Posting to G/L Account

It is no longer necessary to specify the application method in the payment screen. These options are alsoavailable in the submenu of the Post and New button.



3.6 What's New in the Payment Monitor View

This document provides information about what’s new in the Payment Monitor view of the Payment Managementwork center in SAP Business ByDesign 1302.


● Possibility to add attachments on payment screensIt is now possible to add attachments to the following payment screens: Outgoing Check, Outgoing BankTransfer, Outgoing Wire Transfer, Incoming Direct Debit, Incoming Credit Card Payments, Incoming CashPayment and Outgoing Cash Payment.Users can attach a scanned copy of their original documents/receipts to the payment screens.

● Possibility to add notes on the incoming check detailed screenIt is now possible to add detailed notes to the incoming checks that are created in the system. For that youhave to click on View All while creating an incoming check.


3.7 What's New in the Journal Entries View

This document provides information about what’s new in the Journal Entries view of the General Ledger work centerin SAP Business ByDesign 1302.

What Has ChangedThe following function has been changed:

● Ability to launch Journal and G/L Line Item Report from Journal Entry Details ScreenOn the Journal Entry view and Details screen, a new button Reports has been added. From here, it is possibleto launch the Journal and G/L Accounts - Line Items report for the selected or opened journal entry. TheJournal and G/L Accounts - Line Items report is launched with the details of the particular journal entry.These reports can be printed or downloaded as a Microsoft Excel file.




3.8 What's New in the Journal Entry Vouchers View

This document provides information about what’s new in the Journal Entry Vouchers view of the General Ledger workcenter in SAP Business ByDesign 1302.


● Search Text FieldA Search text field has been provided on the Lookup Screen which is launched for General Ledger Accountsfield available in the Excel Template for uploading journal entry vouchers.You can now search for specific G/L accounts rather than scrolling through the entire list to find the relevantaccount to be used.

● New Journal Entry TypeA new Journal Entry Type (00103 - Manual Posting - JEV with Offset Entry) has been added to Journal EntryVoucher Create screen which enables a user to post an Offsetting Journal Entry along with the original journalentry. The user needs to provide an Offsetting Posting Date on which the Offsetting Journal Entry will beposted.These entries would be useful in scenarios where a customer posts Manual Journal Voucher to close thebooks for a certain period and such Journal Entry Vouchers need to be reversed in the next period. With thisfeature the tasks of the users are significantly reduced, since both Journal Entries are posted together indifferent periods.


3.9 What's New in the Recurring Journal Entry Voucher View

This document provides information about what’s new in the Recurring Journal Entry Voucher view of the GeneralLedger work center in SAP Business ByDesign 1302.


● Enhancements on Recurring Journal Entry Voucher Edit Screen ○ The Edit button is now only enabled for journal entry vouchers which are in status Not Posted. ○ A hyperlink has been provided on the column Journal Entry Voucher which launches the journal entry

voucher in display mode. ○ A new column Recurring Journal Entry ID has been added which shows ID of the journal entry created

once the journal entry voucher has been posted. This column also has a hyperlink to the Journal Entrydetails screen.



3.10 What's New in the Sales Document Items View

This document provides information about what’s new in the Sales Document Items view of the Cost and Revenuework center in SAP Business ByDesign 1302.

What Is New ● As part of the Sales Kit functionality, the following fields are now available in the Sales Document Items view:

○ Parent Item ○ Sales Kit Product ID ○ Sales Kit Product Description

The fields can be added from the Personalize section of the title bar.

See AlsoWhat's New in Financial Management [page 9]Sales Kit Process Flow

3.11 What's New: ISR Processing – Switzerland

This document provides information about what's new in ISR Processing – Switzerland in Business ByDesign 1302.

What is NewThe following functions are new:

● Customer ContractsYou can use ISR as the payment method in customer contracts. When you create a customer contract youcan specify ISR payment information in the contract. When you release the contract, customer invoicerequests that contain the ISR payment information are automatically created. The subsequent customerinvoice that is then created also contains the same ISR information as defined in the contract. If you copy areleased ISR-relevant customer contract, the ISR payment information is also copied and can be changed ifnecessary. For more information, see ISR Processing – Switzerland.

What has Changed ● Visibility of Payment Reference Type Field



The Payment Reference Type field is now available in the payment information of the Basic view of sales ordersand service orders (in addition to the sales order and service order editors).

● Visibility of Payment Reference Number FieldWhere Payment Reference Number information is available for a payables item of a supplier account, thePayment Reference Number field is available in the account information for the supplier in the Payables workcenter under the payment information of the Trade Payables section. Similarly, where Payment ReferenceNumber information is available for receivables items of a customer account, the Payment ReferenceNumber field is available in the account information for the customer in the Receivables work center underthe payment information of the Trade Receivables section.


4 What's New in Customer RelationshipManagement

4.1 What's New in Customer Relationship Management

This document provides information about what's new in the Customer Relationship Management area in SAPBusiness ByDesign 1302.


● Personalize NotesYou can now personalize Notes in the Activities view.For more information see, What's New in the Account Management View [page 20]

● Upload a Price List or Discount List TemplateYou can now upload a price or discount list to the Business ByDesign system.For more information see, What's New in the Pricing View [page 20]

● Opportunity Item ValueIt is now possible to build specific reports for opportunity item data.For more information see, What's New in the Report Design View [page 21]

● Reports for Sales Kit ItemsYou can now generate reports for sales orders with sales kit items.For more information see, What's New in the Reports (Sales Orders) View [page 22]

● Preview Button and PRS ID EnabledYou can now view the Product Requirement Specification ID and also use the Preview button to preview areturn.For more information see, What's New in the Returns View [page 22]

● Preview Button EnabledYou can now preview a sales order with the Preview button.For more information see, What's New in the Sales Orders View [page 22]

● Multi-Step ApprovalIt is now possible to set up a multi-level approval process for sales quotes.For more information see, What's New in the Sales Quotes View [page 23]

● Customer InvoicingFor information about customer invoicing, see What's New: Customer Invoicing [page 24]

● New Details sectionA new Details section is present for each sales order item.For more information, see What's New in the Project Invoicing View [page 21].

● Change Fulfillment StatusYou can manually finish the fulfillment or revoke the finished fulfillment status for one or more items from asales order items list.For more information, see What's New in the Project Invoicing View [page 21].


What's New in Customer Relationship Management

● Change Invoicing StatusYou can manually finish invoicing or revoke the finished invoicing status for one or more items from a salesorder items list.For more information, see What's New in the Project Invoicing View [page 21].


● Change in Common TasksThe common tasks view of the Over-the-Counter Sales work center has changes in the label of buttons andon screen text messages.For more information see, What's New in Common Tasks [page 20].

● Switch in Item Type in a Service OrderYou can now switch between different item types for the same product for service orders.For more information see, What's new in the Service Order Processing view [page 23]

● Preview Button Enabled for Service RequestsFor more information, see, What's New in the Service Requests View [page 23]



The following changes in the Business Configuration work center are relevant for this area.You can perform business configuration settings in the Business Configuration work center, ImplementationProjects view.

● Scales in Product DiscountsYou can now maintain scales in product discounts. There is an additional option in BAC (scoping) where youcan choose to have scales for product discounts. Once you select this option, you can maintain scales indiscount lists

● Number Ranges for Sales QuotesIt is now possible to configure number ranges for customer quotes ID’s. You can input the start and end rangenumbers so that sales quotes are only created within that range.

● Price FlexibilityThe following new features are now available as a part of price flexibility: ○ It is now possible to create a price list based on company and on campaign. ○ You can also choose a discount type by selecting either additive or chained discounts. ○ You can set a price component by choosing between an absolute amount and a percentage. ○ You can choose between the following four options for manual control of prices:

1. Automatic entry has priority2. Manual entry has priority3. Not possible to change manually4. No preference

For more information see, Configuration: Configure Price Strategy ● Migration of Customer Contracts

SAP Business ByDesign 1302What's New in Customer Relationship Management P U B L I C • © 2013 SAP AG. All rights reserved. 19

You can now migrate a customer contract from an external system to the SAP Business ByDesign systemusing data migration. The automated upload capabilities for large amounts of data help avoid resource-intensive and time-consuming manual data entries. Also the manual entry of data increases the risk of errors,thereby increasing the total cost of ownership.

4.2 What's New in the Over-the-Counter Sales (Common Tasks) View

This document provides information about what's new in Over-the-Counter Sales (Common Tasks) view in SAPBusiness ByDesign 1302.


● Change in label nameThe label for Invoice Date is now changed to Date.

● Message change in Handling of External ReferenceThe text for handling of External Reference has changed to the following: The field External Reference hasreference to the external business transaction document and is enabled or disabled based on the ExternalReference Determination option in Business Configuration setting.

4.3 What's New in the Activities View

This document provides information about what’s new in the Activities view of the Account Management work centerin SAP Business ByDesign 1302.


● Personalize NotesPreviously the Notes field was hidden but it is now possible to personalize the Notes field and make it visible.

4.4 What's New in the Pricing View

This document provides information about what's new in Pricing view of the Product and Service Portfolio work centerin SAP Business ByDesign 1302.


● Upload a price list or discount list template



It is now possible to download a price list or discount list template. You can fill in the required data in thetemplate for the price list or discount list and upload the same to the Business ByDesign system (via officeintegration).For more information, see Quick Guide for Pricing in Customer Relationship Management

4.5 What's New in the Project Invoicing View

This document provides information about what’s new in the Project Invoicing view of the Customer Invoicing workcenter in SAP Business ByDesign 1302.


● New details sectionA new Details section is present for each sales order item. You can change the fulfillment and invoicing statusof the sales order item in the Items tab of this section.

● Change fulfillment statusYou can manually finish fulfillment or revoke the finished fulfillment status for one or more items from a salesorder items list even though the project task linked to the sales order item is not completed.For more information, see Project Invoicing Quick Guide.

● Change invoicing statusYou can manually finish invoicing or revoke the finished invoicing status for one or more items from a salesorder items list even though the project task linked to the sales order item is not completed.For more information, see Project Invoicing Quick Guide.

4.6 What's New in the Report Design View

This document provides information about what’s new in the Report Design view of the Business Analytics workcenter in SAP Business ByDesign 1302.


● Opportunity Item ValueIt is now possible to build specific reports, as the following options have been added to Opportunity item datasource: ○ Opportunity chance of success ○ Weighted value ○ Expected value


4.7 What's New in the Reports View (Sales Order)

This document provides information about what’s new in the Reports view of the Sales Orders work center in SAPBusiness ByDesign 1302.


● Sales Kit ItemsA sales kit is defined as a logical grouping of items that can be sold together as one unit. Wholesale andcomponent manufacturing industries like to offer product bundles as single selling units. A single selling unitcomprising of various components is called a sales kit in the Business ByDesign system.For more information, see Sales Kit Process Flow and Sales Order Volume

4.8 What's New in the Returns View

This document provides information about what’s new in the Returns view of the Sales Orders work center in SAPBusiness ByDesign 1302.


● PRS ID visibilityThe Product Requirement Specification attribute is now available as a part of sales returns. The ProductRequirement Specification (PRS) information is a reporting attribute in profitability for sales processes. Tohave a clear picture, the PRS information is now available for returns. You can Personalize this option and thevalue can only be seen and not edited.

● Preview button enabledWith the new Preview button, you can now preview a return. The preview opens a copy of the return in theform of a .pdf file.

4.9 What's New in the Sales Orders View

This document provides information about what’s new in the Sales Orders view of the Sales Orders work center inSAP Business ByDesign 1302.


● Preview button enabled



With the new Preview button, you can now preview a sales order. The preview opens a copy of the salesorder in the form of a .pdf file.

● Sales kit itemsA sales kit is defined as a logical grouping of items that can be sold together as one unit. Wholesale andcomponent manufacturing industries like to offer product bundles as single selling units. A single selling unitcomprising of various components is called a sales kit in the Business ByDesign system.For more information see, Sales Kit Process Flow and Sales Orders Quick Guide

4.10 What's New in the Sales Quotes View

This document provides information about what’s new in the Sales Quotes view of the New Business work center inSAP Business ByDesign 1302.


● Multi step approval for sales quotesIt is now possible to set up a multi level approval process based on the existing features and few others suchas Origin , ABC Classification , Credit Limit and so on. The approver can be the line manager , project manager(if a project task has been assigned) or an explicit person can be chosen from the organization.For more information, see Approval for Sales Quotes

● Preview button enabledWith the new Preview button, you can now preview a sales quote. The preview opens a copy of the salesquote in the form of a .pdf file.

4.11 What's New in the Service Requests View

This document provides information about what’s new in the Service Requests view of the Service Desk work centerin SAP Business ByDesign 1302.


● Preview button enabledWith the new Preview button, you can now preview a service order. The preview opens a copy of the serviceorder in the form of a .pdf file.

4.12 What's New in the Service Order Processing View

This document provides information about what’s new in the Service Order Processing view of the Service Orderswork center in SAP Business ByDesign 1302.


What has ChangedThe following functions has changed:

● Switch in item type in a service orderPreviously the Item Type field was read-only in a service order but you now have the flexibility to switchbetween different item types for the same product . This is introduced so that spare parts may either beshipped out, picked-up from the warehouse or may be used as consumables.

● Preview button EenabledWith the new Preview button, you can now preview a service order. The preview opens a copy of the serviceorder in the form of a .pdf file.

4.13 What's New: Customer Invoicing

This document provides information about what is new in Customer Invoicing in SAP Business ByDesign 1302.


● Preview for Customer Invoice RequestWith the new Preview action in the Invoice Requests view, you can now open a PDF document which is asimulated version of the selected invoice request.For more information, see Quick Guide for Invoice Requests.

● Split Analysis MonitorYou can now use the Split Analysis button to compare two invoice requests, based on split criteria beforecreating a single invoice. The Customer Invoice Split Monitor shows why the selected invoices cannot bemerged into one single invoice.For more information, see Quick Guide for Invoice Documents.

● Sales Kit ItemsA sales kit is defined as a logical grouping of items that can be sold together as one unit. Wholesale andcomponent manufacturing industries like to offer product bundles as single selling units. A single selling unitcomprising of various components is called a sales kit in the Business ByDesign system.For more information see, Sales Kit Process Flow and Quick Guide for Invoice Requests


● Change in Label NameThe label for Invoice Date is now changed to Date.

● Message change in Handling of External ReferenceThe text for handling of External Reference has changed. The field External Reference has reference to theexternal business transaction document and is enabled or disabled based on the External ReferenceDetermination option in Business Configuration setting.




● UID support for VAT Groups – SwitzerlandThe system now enables support for UID for VAT Groups. If VAT groups are set in the system, then the systempicks up the UID of the parent company (in case of subsidiaries) and displays this UID in the customer invoicingand tax reporting forms.

● Localization of Customer Forms – New ZealandThe following forms have been localized according to New Zealand requirements for form layouts: ○ Sales Order Confirmation ○ Sales Quote ○ Service Request ○ Service Order Confirmation to Customer ○ Customer Invoice ○ Customer Credit Memo ○ Customer Correction Invoice ○ Customer Down Payment Request ○ Customer Contract ○ Over-the-counter Sales Confirmation ○ Purchase Order ○ Changed Purchase Order ○ Canceled Purchase Order ○ RFQ for Purchase Order ○ Canceled RFQ for Purchase Order ○ RFQ for Contract ○ Canceled RFQ for Contract ○ Quote Result Notification ○ ERS Notification ○ Purchasing Contract ○ Drop-Ship Order ○ Delivery Note ○ Advanced Shipping Notification

● New Fields in E-Invoice – MexicoTwo new fields were added to the E-Invoice that is sent to the SAT (Mexican government tax authority) aspart of legal compliance. The two fields are: ○ Bank Account Number of Payer ○ Form of Payment


5 What's New in Human Resources

5.1 What's New in Human Resources

This document provides information about what's new in the Human Resources area of SAP Business ByDesign1302.


● Maintain Deviating Holiday Calendar for an EmployeeYou can now assign one or more holiday calendars to an employee. For more information see, What's New inTime Administration.

● Data Privacy – Mass DeletionIt is possible to remove the personal data of multiple employees. For more information see, What's New inthe Personal Data Removal View [page 28].


● Replication Confirmation in Payroll ProcessingThe payroll administrator must confirm whether the created payroll data file has been uploaded to the payrollprovider system. For more information see What's New in the Payroll Run View [page 27].

● Enhancements to Edit Time SheetEnhancements have been made on the Edit Time Sheet activity in Self-Services Overview. For moreinformation, see What's New: Employee Self-Service [page 6].

The following work centers have been changed: ● Data Privacy Management

Foe more information, see What's New: Data Privacy Management. ● Time Administration

For more information, see What's New: Time Administration. ● Personnel Administration

For more information, see What's New in Personnel Administration. ● Payroll Processing

For more information, see What's New: Payroll Processing.

5.2 What's New in the Approval View

This document provides information about what’s new in the Approval view of the Project Management work centerin SAP Business ByDesign Feature Pack 1302.


What's New in Human Resources


● Enhancements to Project Time Recordings Approvals UITwo new attributes (Work Description and Status) have been added to Time Recordings Approval: ○ Work Description attribute shows the text maintained by the employee while recording the time ○ Status attribute shows the red icon if the sum of all the time recordings done for the particular service

of a project task exceeds the planned hours. If the sum is less than or equal to planned, then green iconis shown.

See AlsoWhat's New in Human Resources [page 26]

5.3 What's New in the Resource Search View

This document provides information about what’s new in the Resource Search view of the Resource Managementwork center in SAP Business ByDesign 1302.


● Maintain Commitments for a ResourceAs a resource manager you can maintain the work commitments for a resource across various projects. Youcan choose to delegate a resource to a project, for a committed number of working hours in a particularduration. This can be done for any number of projects for that resource. You can do this by selecting theresource and clicking Maintain Commitments .For more information, see Maintain Commitments for a Resource in the Tasks section of the Resource SearchQuick Guide.

5.4 What's New in the Payroll Run View

This document provides information about what’s new in the Payroll Run view of the Payroll Management work centerin SAP Business ByDesign 1302.


● Replication Confirmation in Payroll ProcessingThe payroll administrator must confirm whether the created payroll data file has been uploaded to the payrollprovider system. This can be done in the Payroll Run view of the Payroll Processing work center.

SAP Business ByDesign 1302What's New in Human Resources P U B L I C • © 2013 SAP AG. All rights reserved. 27

With the confirm replication functionality, the upload of employee data to the payroll provider system can bedone any number of times in a payroll processing period. Earlier, this update was possible only once.

See AlsoPayroll Run Quick GuideWhat's New in Human Resources [page 26]

5.5 What's New in the Personal Data Removal View

This document provides information about what’s new in the Personal Data Removal view of the Data PrivacyManagement work center in SAP Business ByDesign 1302.


● Data Privacy – Mass deletionIt is possible to remove the personal data of multiple employees by selecting the employees concerned andclicking the Remove Data button in the Personal Data Removal screen.The user is able to select different retention classifications like Payroll Processing Data, AvailabilityCalendar, and Time Recording for multiple employees and trigger the deletion run. For more information, seeRemove Employee Personal Data.

See AlsoWhat's New in Human Resources [page 26]


What's New in Human Resources

6 What's New in Supply Chain Management

6.1 What's New in Supply Chain Management

This document provides information about what's new in the Supply Chain Management area of SAP BusinessByDesign 1302.

What Is NewThe following functions are new:MANUFACTURING, WAREHOUSING, AND LOGISTICSOutbound Logistics

● Delivery Control ViewFor more information, see What's New in the Delivery Control View [page 32].

● Warehouse Requests ViewFor more information, see What's New in the Warehouse Requests View [page 32].

● Task Control ViewFor more information, see What's New in the Task Control View [page 33].

● Outbound Deliveries ViewFor more information, see What's New in the Outbound Deliveries View [page 33].

SUPPLY CHAIN SETUP MANAGEMENTInternal Logistics

● Defaulting Fields in Common TasksFor more information, see What's New: Internal Logistics [page 34].

Outbound Logistics Control ● Customer Demand View

For more information, see What's New in the Customer Demand View [page 31]. ● Delivery Due List View

For more information, see What's New in the Delivery Due List View [page 31].

Supply Planning ● Data Sources

For more information, see What's New: Data Sources [page 29].

6.2 What's New: Data Sources

This document provides information about what’s new in data sources in SAP Business ByDesign 1302.

SAP Business ByDesign 1302What's New in Supply Chain Management P U B L I C • © 2013 SAP AG. All rights reserved. 29


● Data SourcesNew data sources have now been created for the following: ○ Products view of the Supply Planning work center:

Material Supply and Demand ListAggregated View

Material Supply and Demand List Material Supply And Demand KeyFigures

○ Production Order by Order Header view of the Production Control work center:

Production Orders By Header InputProducts

Production Order By HeaderOutput Products

Production Orders By HeaderResources

Production Orders By Header ExecutionDetails

Production Orders By HeaderGeneral Details

Production Orders By HeaderOrder Structure ReportingPoints

Production Orders By Header OrderStructure Activities

○ Production Tasks view of the Execution work center:

Production Tasks Production Tasks - Resource Utilization

○ Purchase Orders view of the Inbound Logistics work center:

Inbound Delivery Request - Item Details

○ Production Models (Edit) view of the Planning and Production Master Data work center:

Production Models with Element Details Production Models with Activity Details Production Models withActivity Item GroupAssignment Details

Production Models with Item Group ItemDetails

Production Models with By-ProductAssignment Details

○ Production Bills of Material view of the Planning and Production Master Data work center:

Production Bills of Material Variants Production Bills of MaterialVariant and Line Item Details

Production Bills of MaterialVariant Item Change StateAssignment

Production Bills of Material Line Items withEngineering Change Orders

○ Warehouse Requests (Edit) view of the Internal Logistics work center:

Warehouse Requests Planned Items Warehouse Requests Warehouse Requests Execution Details Items

○ Outbound Deliveries (Edit) view of the Outbound Logistics work center:

Outbound Deliveries Detail Line Items

○ Stock Overview view of the Supply Planning work center:

Stock Overview


What's New in Supply Chain Management

Key figures of products, aggregated values of supply and demand and non-aggregated view of the productshave been built. Analytical reports can be built on top of these data sources, which can be used in businessprocesses.For more information, see Overview of Data Sources in Supply Chain Management.

See AlsoWhat's New in Supply Chain Management [page 29]

6.3 What's New in the Customer Demand View

This document provides information about what’s new in the Customer Demand view of the Outbound LogisticsControl work center in SAP Business ByDesign 1302.


● Sales KitYou can now display new hidden columns — Sales Kit Product, Parent Line Item ID, Base Quantity and NotGoods Issue Relevant to view sales kit information. If you want to view the sales orders that contain sales kits,you can use the advanced search and select Sales Kit in the Item Group field.For more information, see Customer Demand Quick Guide.


6.4 What's New in the Delivery Due List View

This document provides information about what’s new in the Delivery Due List view of the Outbound Logistics Controlwork center in SAP Business ByDesign 1302.


● Sales KitYou can now display new hidden columns — Sales Kit Product, Parent Line Item ID, Base Quantity and NotGoods Issue Relevant to view sales kit information. If you want to view the sales orders that contain sales kits,you can use the advanced search and select Sales Kit in the Item Group field.For more information, see Delivery Due List Quick Guide.



6.5 What's New in the Delivery Control View

This document provides information about what’s new in the Delivery Control view of the Outbound Logistics workcenter in SAP Business ByDesign 1302.


● Sales KitIf you want to view the delivery proposals or the delivery requests for sales kits, you can now use the advancedsearch and select the Sales Kit checkbox.If you edit a delivery proposal or a delivery request, the system now displays additional columns in the Line Items tab to display sales kit information: ○ Parent Line Item ID ○ Base Quantity ○ Not Goods Issue Relevant ○ Sales Kit Product

All these columns are left blank for line items that are not sales kits and for line items that are not sales kititems. The Not Goods Issue Relevant column is selected only if the line item is a sales kit.For more information, see Delivery Control Quick Guide.


6.6 What's New in the Warehouse Requests View

This document provides information about what’s new in the Warehouse Requests view of the Outbound Logisticswork center in SAP Business ByDesign 1302.


● Sales KitIf you want to view the warehouse requests for sales kits, you can now use the advanced search and selectthe Sales Kit checkbox.If you edit a warehouse request, the system now displays additional columns in the Planning Details tab todisplay sales kit information: ○ Sales Kit Product ○ Parent Line Item ID ○ Base Quantity



○ Not Goods Issue Relevant

All these columns are left blank for line items that are not sales kits and for line items that are not sales kititems. The Not Goods Issue Relevant column is selected only if the line item is a sales kit.For more information, see Warehouse Requests Quick Guide.


6.7 What's New in the Task Control View

This document provides information about what’s new in the Task Control view of the Outbound Logistics work centerin SAP Business ByDesign 1302.


● Sales KitIf you confirm a warehouse task, the system now displays additional columns in the Line Items tab to displaysales kit information: ○ Parent Line Item ID ○ Base Quantity

All these columns are left blank for line items that are not sales kits.For more information, see Task Control Quick Guide.


6.8 What's New in the Outbound Deliveries View

This document provides information about what’s new in the Outbound Deliveries view of the Outbound Logisticswork center in SAP Business ByDesign 1302.


● Sales KitIf you want to view the outbound deliveries only for sales kits, you can now use the advanced search and selectthe Sales Kit checkbox.If you edit an outbound delivery, the system now displays additional columns in the Line Items tab to displaysales kit information:


○ Parent Line Item ID ○ Base Quantity ○ Not Goods Issue Relevant ○ Sales Kit Product

All these columns are left blank for line items that are not sales kits and for line items that are not sales kititems. The Not Goods Issue Relevant column is selected only if the line item is a sales kit.For more information, see Outbound Deliveries Quick Guide.


6.9 What's New: Internal Logistics

This document provides information about what's new in the Internal Logistics work center in Business ByDesign1302.


● Defaulting Fields in Common TasksThe Site field now defaults to the site ID that you had entered the last time you used the screen. If you hadpreviously entered the storage location ID in the Storage Location field and the planning area ID in the PlanningArea field, these fields also default to the last used values. The defaulting is applicable for the followingcommon tasks: ○ Consumption for Cost Center ○ Consumption for Project ○ Goods Movement ○ Scrapping ○ Change of Stock

When you use the same common task multiple times, you will not have to enter the site, storage location andplanning area fields. For more information, see the following: ○ Record Consumption of Goods for a Cost Center ○ Record Consumption of Goods for a Project ○ Create a Goods Movement ○ Scrap a Product ○ Change Stock




7 What's New in Project Management

7.1 What's New in Project Management

This document provides information about what's new in Project Management in SAP Business ByDesign 1302.


● Maintaining a Work DescriptionWhen defining a project, you can specify when recording time for a project task, if a work description has tobe maintained on the time sheet.For more information, see What's New in the Projects View [page 36].

● Over-Delivery OptionIn case you expect that the quantity of service is will be more than the quantity requested in the purchaserequest, you can select the Over-delivery checkbox in the purchase request for that item.For more information, see What's New in the Projects View [page 36].

● New Purchase Request Approval TabA new tab called Purchase Request Approval is available if you have scoped for multistep approval for theproject purchase request.For more information, see What's New in the Projects View [page 36].

● Multistep Approval for a Project Purchase RequestYou can select the multistep approval business option during scoping so that the project purchase requestis sent to several approvers depending on its value before it can be released.For more information, see What's New in the Projects View [page 36].

● Mail Notification Check BoxSelecting the Mail Notification checkbox, enables the sending of an e-mail to the person responsible for thetask and the project manager, on the assignment of a work package by a team member.For more information, see What's New in the Projects View [page 36].

● New Add a Work Package ButtonA new button Add a Work Package is now present in the Staff by Team Member tab under the Team and Staffing tabFor more information, see What's New in the Projects View [page 36].

● Multiple Cost AssignmentWhen the cost of a shopping cart item or purchase order item is distributed over several project tasks, thenthese tasks are displayed under a new Project Task Assignment tab.For more information, see What's New in the Projects View [page 36].


● Comment Column for Project Invoice Requests

SAP Business ByDesign 1302What's New in Project Management P U B L I C • © 2013 SAP AG. All rights reserved. 35

For project invoice requests, in the Items tab under the Time and Expenses tab, the Note column in theTime & Expense Items table, has been renamed Comment column and is always visible.For more information see What’s New in the Invoice Preparation View [page 38].

● Creating Different Types of Purchase RequestsYou can now create a purchase request for: ○ The whole project ○ The released project tasks ○ The service/supplier

For more information, see What's New in the Projects View [page 36]. ● Removal of Multiple Manual Assignment Rules at a Time

You can now select and remove multiple manual rules at a time in the Assignment Rules for Sales OrderItem screen.For more information see What’s New in the Invoice Preparation View [page 38].

● Enhancements to Project Time Recordings Approvals UITwo new attributes (work description and status) have been added to Time Recordings Approval.For more information see, What's New in the Approval View [page 26].



The following changes in the Business Configuration work center are relevant for this area.

You can perform business configuration settings in the Business Configuration Implementation Projects view. ● Default Assignment Rule Feature

When you select the default assignment rule feature, all your time and expense items are assigned to a salesorder item automatically, even when there is no match with the existing rule. This is done by assigning theseitems to a rule matching the current scenario, without you having to create a manual rule.

7.2 What's New in the Projects View

This document provides information about what’s new in the Projects view of the Project Management work centerin SAP Business ByDesign 1302.


● Maintaining a Work DescriptionWhen defining a project, you can specify if, when recording time for a project task, a work description has tobe maintained on the timesheet. This selection is inherited to subordinate project tasks, and can be specifiedfor each project task individually.For more information see, Creating Projects.

● Over-delivery OptionIn case you expect that the quantity of service is will be more than the quantity requested in the purchaserequest, you can select the Over-delivery checkbox in the purchase request for that item.


What's New in Project Management

This ensures that the service provider can record time for the service provided, even if it exceeds the quantitymentioned in the purchase request.For more information see, Maintaining Projects - Project Plan.

● Multistep approval for project purchase requestIf the multistep approval option is enabled for your solution, then you can submit a project purchase requestfor approval, and an approval task is sent to the suitable manager depending on the value of the projectpurchase request.For more information see, Maintain Projects- Product Procurement.

● New Purchase Request Approval tabIf the multistep approval option is enabled for your solution, then a new subtab called Purchase Request Approval is visible under the Products and Procurement tab. It contains the list of projectpurchase requests, which have been created, saved, sent for approval and their approval status. Theapprovers for each project purchase request are also displayed in the Approval Process table.For more information see, Maintain Projects- Product Procurement.

● Mail notification check boxSelecting the Mail Notification checkbox, enables the sending of an e-mail to the person responsible for thetask and the project manager, on the assignment of a work package by a team member. In case there is noperson responsible for the task, the e-mail will be sent to the person responsible for the parent task.For more information see, Creating Projects.

● New Add a Work Package buttonA new button Add a Work Package is now present in the Staff by Team Member tab under the Team and Staffing tab, which allows you to assign a work package to a team member in this tab, withoutmoving to the Project Plan tab.

● Multiple Cost AssignmentWhen the cost of a shopping cart item or purchase order item is distributed over several project tasks, thesetasks are displayed under a new Project Task Assignment tab which is now present under both the Project Requests and Project Orders tabs under the Products and Purchasing tab.For more information see, Maintain Projects- Product Procurement.


● Creating different types of Purchase RequestsYou can now create a purchase request for: ○ The whole project ○ The released project tasks ○ The service/supplier

Types of Purchase Requests

Purchase Request type Description

Purchase request for the whole project In this type of purchase request, the quantity of service or materialto be requested from an external supplier is displayed for the projectheader task as a whole.

Purchase request for the released project tasks In this type of purchase request, the quantity of service or materialto be requested from an external supplier is displayed task wise foreach of the released tasks.

Purchase request for the service/supplier In this type of purchase request, the quantity of service to berequested is displayed for each external supplier as a single task.

SAP Business ByDesign 1302What's New in Project Management P U B L I C • © 2013 SAP AG. All rights reserved. 37

7.3 What's New in the Invoice Preparation View

This document provides information about what’s new in the Invoice Preparation view of the Project Managementwork center in SAP Business ByDesign 1302.


● Comment column for project invoice requestsFor project invoice requests, in the Items tab under the Time and Expenses tab, the Note column in theTime & Expense Items table, has been renamed Comment column and is always visible.This column displays the work descriptions associated with the line item. If the line item is of time confirmationtype you can edit this work description by using the Edit Comment button.In the dialog box that appears when you click the Item Details button, the Note field has been replaced withindividual text types. Only those text types which have a value are dynamically shown in read only mode but,the Work Description text box is displayed always for time confirmation and is editable whenever invoicerequest is editable.The modified work description is also available in the itemized list.For more information see, Selecting Time and Expenses in a Project Invoice Request.

● Removal of multiple manual assignment rules at a timeIn the Not Invoiced Time and Expenses sub view, in the Edit Time and Expenses screen; you can edit the rulesfor the assignment of time and expense items to sales order items. You can now select and remove multiplemanual rules at a time in the Assignment Rules for Sales Order Item screen.


What's New in Project Management

8 What's New in Supplier RelationshipManagement

8.1 What's New in Supplier Relationship Management

This document provides information about what's new in Supplier Relationship Management in SAP BusinessByDesign 1302.


● Enhancements in the Approvals viewThe approvals view now has new filter options and more information visibility.For more information see, What's New in the Approvals View [page 40]

● Multiple Cost Assignments for Purchase OrdersYou can now have multiple cost assignments for a purchase order line item.For more information see, What's New in the Purchase Order View [page 40]

● Handling of Actual or Unplanned Delivery CostsYou can now calculate delivery cost, which will help you consider costs not only in purchasing but also infinancial material valuation as it is legally required to valuated stock materials with acquisition costs.For more information see, What's New: Supplier Invoicing [page 39]

8.2 What's New in Supplier Invoicing

This document provides information about what's new in Supplier Invoicing in SAP Business ByDesign 1302.

What is NewThe following feature is new:

● Delivery costs are costs that are invoiced, for a delivery and is more than the value of the delivery itself. Theyare added to the purchase price of a product. Delivery costs may include freight charges, customs/duty costs,packing, insurance, royalty, demurrage and other miscellaneous costs. In oversea procurement scenarioswith sea freight or air transport, the delivery costs, also known as landed costs. You can now enter costdistribution details for delivery cost

For more information see, Create an Invoice or Credit Memo Without a Purchase Order. ● You can now create reports for delivery cost by filtering Cost Carrying Item and Cost Carrying Product. In a

supplier invoice you can see the items and products with the added cost. For a delivery cost invoice you willsee the same items and products (which have added cost) that appear in the normal invoice.

SAP Business ByDesign 1302What's New in Supplier Relationship Management P U B L I C • © 2013 SAP AG. All rights reserved. 39

8.3 What's New in the Approvals View

This document provides information about what’s new in the Approvals view of the Home work center in SAP BusinessByDesign 1302.


● Shopping Cart Enhancements ○ The Approvals view now shows the supplier name and the cost center in the Task Description of the

shopping cart. This is visible only if there is one supplier and one cost center assigned. ○ You can now filter for approval of shopping carts from Show option.

● Personalization fields added to shopping cart approval screenThe following fields have been added to Personalize.1. Service Agent2. Preferred Supplier3. Product Category Description

8.4 What's New in the Purchase Order View

This document provides information about what’s new in the Purchase Order view of the Purchase Requests andOrders work center in SAP Business ByDesign 1302.


● You can now have multiple cost assignments for a purchase order line item.

For more information see, Create a Purchase Order Manually.


What's New in Supplier Relationship Management

9 What's New in General Business Data

9.1 What's New: Address Management

This document provides information about what's new in address management in Business ByDesign 1302.

What has ChangedThe following function has changed:

● Country Specific Address Maintenance

You can now maintain addresses in a country-specific format for the United Kingdom, Mexico, France, China andIndia.For example, for UK addresses the State field is changed to Province.The country-specific address maintenance has already been made available for Germany, the US, Austria, Canadaand Switzerland in earlier releases. For all other countries the standard address maintenance is still used. The newaddress maintenance is available for the main address fields as well as for the additional fields in all views where theaddress fields are used, for example, in the business partner views.

9.2 What's New: Product Data

This document provides information about what's new in product data in SAP Business ByDesign 1302.


● New tax tabA new tax tab has been created, which contains information about the deviation tax maintenance, which isvalid for sales and purchase processes. This information was previously maintained in the sales andpurchasing tabs.

● Sales KitYou can create a sales kit under the Product and Service Portfolio work center. Sales kits can be viewed andedited in the Products view of the Product and Service Portfolio work center. A sales kit is a logical groupingof items to be sold together as a single unit. For more information see, Sales Kit Quick Guide.

● Sales Kit Item ListYou can create the list of items included in a sales kit in the Sales Kit Item List view, in the Product and ServicePortfolio work center. For more information see, Create a Sales Kit Item List in the Tasks section of the SalesKit Quick Guide.


SAP Business ByDesign 1302What's New in General Business Data P U B L I C • © 2013 SAP AG. All rights reserved. 41

● Create materials or services from templates with different statusesYou can now create materials or services from a template with either In Preparation status or retain the sourcestatus. For more information, see Create a Material template and Create a material from a template andCreate a Service template and Create a service from a template.

● Copy materials, services, or entitlements with different statusesYou can now copy a material, service, or entitlement with either In Preparation status or retain the sourcestatus.


What's New in General Business Data

10 What's New in Key User Administration

10.1 What's New: Key Users / Administrators

This document provides information about what's new for key users in SAP Business ByDesign 1302.

Terminology Change ● Key User Is Now Administrator

To be aligned with other SAP on-demand solutions, the term “key user” as used in the SAP Business ByDesignsolution user interface and documentation has now changed to “administrator”.Note that the change in terminology does not constitute a change in the tasks performed.

Overview of What's Changed and What's NewThe following table lists changes to functions for administrators along with newly available functions.

Work Center Work Center View What's Changed / What's New

Business Analytics Design Reports By clicking Assignment Overview , you can now review thereport assignments made by you and SAP. You can also makechanges to the report assignments in the current release.

Application and UserManagement

Edit Security PoliciesCommon Task

In the Edit Security Policies common task, you can now alsodefine security policies for mobile devices for offline mode.Offline mode enables users to access app data even when theydo not have access to the server and the app passwordencrypts data that is stored on the mobile device. For moreinformation, see Security Policies Quick Guide.


Configure Single Sign-OnCommon Task

The new Configure Single Sign-On common task enables youto set up the connection between your solution and youridentity provider (IdP). For more information, see Front-EndSingle Sign-On.


Configure S/MIME CommonTask

To increase security, your SAP solution enables you to encryptoutgoing e-mails and check the signature of incoming e-mailsby using the Secure/Multipurpose Internet Mail Extensions(S/MIME) standard. For more information, see E-MailSecurity.

See here [page 7] for what's new in the SAP Business ByDesign Mobile apps.

10.2 What's New: Extension Scenarios

This document provides information about what's new in extension scenarios in Business ByDesign 1302.

SAP Business ByDesign 1302What's New in Key User Administration P U B L I C • © 2013 SAP AG. All rights reserved. 43


● Extension ScenariosYou now have new extension scenarios at the general information level for two end-to-end businessprocesses: ○ Sales Order to Customer Invoice via Outbound Delivery ○ Service Order to Customer Invoice via Outbound Delivery ○ Personnel Administration to Payroll

You can add a new extension field in the sales order and the service order at the general information level.This field will be propagated from the order to the customer invoice via outbound delivery when all requiredextension scenarios are enabled.For more information, see Extension Scenarios.


10.3 What's New: Microsoft Office® Integration

This document provides information about what's new in Microsoft Office® integration in SAP Business ByDesign1302.


● Add-in for Microsoft Outlook®The Outlook plug-in is now supported both on the 32 bit and the 64 bit Microsoft Outlook®. The installer isuploaded to the download center. The same installer can be used to install the plug-in on the 32 bit and the64 bit Outlook.

● Add-in for Microsoft Excel®The Excel plug-in is now supported both on the 32 bit and the 64 bit Microsoft Excel®. The installer is uploadedto the download center. The installer can be used to install the plug-in on the 32 bit and the 64 bit Excel.


What's New in Key User Administration

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SAP Business ByDesign 1302 Product Documentation WN_BBD_en

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