Sap ap-user-training-tutorial

Accounts Payable

Zee Entertainment Enterprises

Ltd & Zee News Limited

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Prepared by : Allwyn Tauro, Johnson T F & Venkateswarlu K

Approved by : Mehul Shah, Dinesh Garg & Sivananda L

Classification: For Internal Use Only

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1. Vendor Master Creation:

Business Process Overview

Vendor master records controls how transaction data is posted and processed for a vendor. Vendor master data is used not only by the FICO but also by the MM module for purchase of

Materials/Services. We have the option to create the Vendor Masters in FICO module or in MM

modules. Vendor masters created in MM Module can be used for direct FICO postings also. But vendor masters created in FICO module are only used for direct FICO postings and does not allow to

use by MM module. However Vendor Master created in FICO can be extended to MM module, if

required.

A Vendor Master record will have the following data:

- Vendor Name, Address, Communication

- CIN Details Viz Sales Tax Numbers, PAN, Excise Numbers - Bank Details

- GL Reconciliation Account

- Payment Terms, Payment Methods Via Cheque, DD, Bank Transfer etc

- TDS Codes

Via Menus Accounting Financial Accounting Accounts Payable Master records

Create

Via Transaction Code FK01

On screen “Create Vendor: Initial Screen”, enter information in the fields as specified in the

below table:

Field Name Description R/O/C User Action and Values Comments

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Vendor If you use external number

assignment, enter the vendor's

account number. If you use internal

number assignment, the system

assigns a number when you save the

master data.

O Internal Number

assignment method

used for ZEEL & ZNL.

Leave Blank

Number ranges

defined in the

system. System

generates unique

number

automatically

Company code the company code ID R Company Code =1000 Select from drop

down

Account group A classifying feature within the

vendor master record which

determines if the vendor account

number will be assigned internally

or externally and which fields are

proposed for input

R 1001 – ZEEL/ZNL

Vendors for Expenses

Select from drop

down

Reference/

Vendor Account

Vendor account number being used

as reference as an alternative way

to create a vendor account

O Vendor specific data of

the referenced vendor

such as address is not

carried over. The data

from the referenced

vendor is used for

default values and it is

suggested that all

screens be reviewed

before saving any data

Not to use

Reference/

Company Code

The company code associated with

the referenced vendor

C 1000

(R= Required, O= Optional, C= Conditional)

Press Enter button or Click on to proceed to the next screen

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On screen “Create Vendor: Address”, enter information in the fields as specified in the table below:


Name Vendor name R MARSHAL SECURITY

Search term Short name which is used to search the identical vendors

R SECURITY

Street Street address R RAJBHAVAN ROAD,

SOMAJIGUDA

Locality Area R 6-3-1092

City City R HYDERABAD

Postal code or PO box

Zip code R 500082

Country Two digit country identifier R IN

Region (state) Two letter state abbreviation R 01 ANDHRA PRADESH Select from List

Language One letter language code R EN System Default

Press Enter or Click on to proceed to the next screen

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Field Name Description R/O/C User Action and

Values

Comments

Customer If the vendor is also a customer, use this

field to link the two records together for balances display

O NA Enter customer

number, if same

vendor already

created as customer

Group Key If the vendor belongs to a group, you can

enter a freely assigned group key here. If you create a match code using this group

key, group evaluations are possible.

O NA

Reference Data/Industr

y

Industry key used to group vendors by industry

O NA

Click on to proceed to the next screen

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On screen “Create Vendor: Payment Transactions”, enter the vendor’s banking information if

applicable:

Press enter or Click on to proceed to the next screen


Ctry Bank country key R IN

Bank Key Key under which bank data in the respective country is stored

R Drilldown available

Bank

Account

The number at the bank under which the

account is managed

R NA

Account Holder

Another name that the payment program can use if the name of the account holder is not

the same as the name of the vendor

O NA

CK Indicator as to whether account is a checking

or savings account

R NA

BnkT Key for which business partner’s bank the O Business Partner’s

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system should use defined by role within organization

e.g. proprietor bank of a

the owner of a vendor

Reference Details

Additional specifications for the bank details of the vendor

O

Alternative

Payee

The alternative vendor’s account number O This field is used only if

the payment is to be

made to a separate

vendor.

Alternative

Payee in Document/In

dividual

Spec. indicator

If this indicator is set, you can enter address

or bank details for automatic payment transactions in the document which differ

from those in the master record.

O

Permitted Payee

Specifies the permitted alternative payees for the vendor.

O

On screen “Create Vendor: Accounting Information Accounting”, enter information in the fields as

specified in the below table:

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Reconciliation account

Account which is updated parallel to the sub-ledger account for normal postings

R Accounts payable - Transporter

Sort Key Indicates the layout rule for the Allocation field in the document line item.

O 001 = Posting Date Press F4 for

drilldown


On screen “Create Vendor: Payment Transactions Accounting” Enter information in the optional fields

as applicable:

SAPEVENT:DOCU_LINK/DS:DE.DZUONR

SAPEVENT:DOCU_LINK/GL:(document)_line_item

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Payment Terms

Key for defining payment terms composed of cash discount percentages and payment periods

O F4 to drilldown option available

Tolerence Group

Define the tolerance O

Chk double

inv.

Indicator which means that incoming

invoices and credit memos are checked for double entries at the time of entry.

O Tick check box

Payment Methods

Different methods by which the vendor can be paid using the automatic payment program

O CD C - Cheque, D- Draft

Alternative Payee

The alternative vendor’s account number O To be filled in case

payment to be made in the name of proprietor of the

Sole Proprietorship Firm

Payment Block

Block key used to block an open item or an account for payment transactions.

O

Clrg with cust.

Indicator signifying the vendor open items should be processed collectively with

customer open items.

O This indicator will only

display if a customer

account is specified in the Control section of master

record.

TDS Details


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Field Name Description R/O/C User Action and

Values

Comments

Withholding Tax

Country

Key for defining the country in which withholding tax is to be paid

R IN complusory

Withholding tax type

Select the tax type applicable for payments or invoices

R C1= contractor F4 for drill down

selection

Withholding tax code

Select the tax code applicable for payments or invoices.

R C2=Contractor 2% It determine TDS Rate %

Liable Set this indicator you tell the system that the vendor is subject to withholding tax for

this withholding tax type.

R Tick the check box

Recipient

Type

Used to group vendors together according

to particular characteristics such as Individual/HUF or Others

R CO=Company

To save the Vendor Master Record, select Vendor Save. Or press button, Below Message has

displayed

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2. Vendor Invoice Processing

Invoice Posting to Vendor Account.

Business Process Description Overview

After receipt of invoices from Vendor and on confirmation their services we need to post the invoice entry to

crediting their account.

Every Invoice posting document consists: 1.Document Header and 2.Line Items.

The document header contains information that is valid for the whole document, such as the document

date and the document number, document type.

The line items only contain information on the particular item in question, for instance an account

number and amount. Whether any additional information is present depends on the business

transaction involved.

Following are the most critical steps involved in entering and posting a document:

1. Call up the required document entry function. Bear in mind that the system offers several functions. Each function is designed for a specific business transaction. The General Ledger document entry

function is covered here which will post one or more debits vs one or more credits to general ledger

master records (accounts). 2. Enter the document header data.

3. Enter the line items.

4. Enhance or correct the line items as needed. 5. Post the document.

The system creates the document, updates the transaction figures for the accounts affected, and in some cases,

displays an internally assigned document number when the document is posted.

Steps to post the invoice

Via Menus AccountingFinancial AccountingAccounts

PayableDocument Entry Invoice - general

Via Transaction Code FB60

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On the screen “Enter Vendor Invoice: Reference field ,Header Data”, enter the information in the fields

as specified in the table below:

Field Name Description R/O User Action and Values Comments

Vendor Vendor Code R Enter Vendor Code : 110040

SGL Ind Special GL Indicator O

Invoice Date Date of Vendor Invoice R Enter Vendor Invoice Date :

29.01.2010

Reference No.

Vendor Invoice Number R Vendor Invoice No. 1234

Posting Date Posting date of the document

which will determine the period it

posts to

R Default is system

Currency/rate

Currency that the amounts will be entered into the system under

R INR

Calculate

Tax

Calculates the tax amount as per

tax code

O Tick check box to calculate tax

amount as per tax code

GL Account Ledger account to which amount R Enter GL Acct.: 408801

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to be debited

Amount Amount to be debited to Ledger R Amount = 100000

Cost Centre Cost Centre for which the

expenses were incurred

R Cost Centre : 10022H0103

Payment

Tab : Base Line

Date

Date of Invoice. System use this

date to calculate the due date of payment as per vendor payment

terms

R Invoice Date : 29.01.2010

Once the above steps have been completed, there are some optional functions which may be performed before

saving the document:

- This will temporarily hold the document. Accounting entry will not posted

- This will create any automatically generated document line items and allow you to view them

before posting.

- This will park the document (NOT post it) and can be retrieved for future reference. It save the document. To post the parked document use TCode : FBV0

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Press to save and post the document. The system displays a message confirming the posting and returns to

a blank entry screen.

3. Vendor Credit Memo (Deductions)


If any amount need to deduct from vendor invoice amount, We use Vendor Credit Memo functionality in SAP. For Credit Note or Debit Note to Vendor we use the same functionality.

Every Credit Memo document consists: 1.Document Header and 2.Line Items.

The document header contains information that is valid for the whole document, such as the

document date and the document number, document type.

The line items only contain information on the particular item in question, for instance an account

number and amount. Whether any additional information is present depends on the business transaction involved.

Following are the most critical steps involved in entering and posting a credit memo document:

1. Call up the required document entry function by using TCode or trough Menu navigation.

2. Enter the document header data.

3. Enter the line item details 4. Enhance or correct the line items as needed.

5. Post the document.

The system creates the document, updates the transaction figures for the accounts affected, and in some

cases, displays an internally assigned document number when the document is posted.

To issue the debit note to the vendor:

Via Menus AccountingFinancial AccountingAccounts

PayableDocument Entry Credit memo

Via Transaction Code FB65

On the screen “Enter Vendor Credit Memo: Header Data”, enter the information in the fields as

specified in the table below:

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Field Name Description R/O User Action and Values

Vendor Vendor Code R Enter Vendor Code : 110040

SGL Ind Special GL Indicator O Not to use in credit memo

Document Date Date of Vendor Debit Note R Document Date : 29.01.2010

Reference No. Vendor Invoice Number R Vendor Invoice No. 1234

Posting Date Posting date of the document which

will determine the period to post the

entry

R Default is system

Amount Total amount of the document R Amount = 5000

Currency/rate Currency that the amounts will be

entered into the system under

R INR

Calculate Tax Calculates the tax amount as per tax

code

O Tick check box to calculate tax amount as

per tax code

GL Account Ledger account to which amount to be Credited

R Enter GL Acct.: 408801

Amount Amount to be debited to Ledger R Amount = 5000

Cost Centre Cost Centre for which the expenses

were incurred

R Cost Centre : 10022H0103

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- This will create any automatically generated document line items and allow you to view them

before posting.



4. Vendor Down Payment Request


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Down payment to vendor is nothing but giving advance to Vendor. A particular department dealing with a particular vendor can request the finance department to release the advance to vendor against purchase

order. When the user department post a down payment request, the system records a document but

accounting entry will not be posted at that time. It is merely a noted item for vendor to remind the finance

department to execute a down payment. To enter the down payment request, you enter one or more line items in the vendor account without an offsetting entry. Consequently, the system does not check whether

the debits equal the credits.

Down payment requests do not update the monthly debits and credits in vendor accounts. However, you

can display down payment requests as line items for accounts payable accounts under noted items.

Down Payment Request :

Via Menu Navigation Accounting Financial Accounting Account Payable

Document Entry Down Payment Request

Via Transaction Code F-47

On screen “Down Payment Request: Header Date” screen, enter information in the fields in the

table below:


Document Date

Date of Request for down payment R 30.01.2010

Doc. type Document Type R KA : Vendor Document

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Company Code

Company code ID R 1000

Posting Date Date of voucher. R default to current date

Currency/Rat

e

Payment currency. Can be entered as a code or a rate R INR

Account Vendor account number R 110040

Target

Special G/L

Indicator

Spl. GL Indicator for a down payment request with

which the corresponding down payment is to be

posted later.

R A

(R = Required, O = Optional)

After filling header details Press button or press enter



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5. Vendor Down Payment (Advance to Vendor)


Down payment to vendor can be given against Down payment request or without down payment request. Creating a down payment request is an optional step and is simply a noted credit entry against

the vendor (not included as a financial posting). After invoice posting to the vendor, we need to Clear

Vendor Down Payment transaction against invoice document by using TCode F-54 to avoid the double payment.

Via Menu Navigation Accounting Financial Accounting Accounts Payable

Document Entry Down Payment Down Payment


On the screen “Post Vendor Down Payment: Header Data”, enter information in the fields as


Field Description R/O User Action and Values

Document Date PAYMENT DATE R 30.01.2010

Doc. Type Document Type KZ : Vendor Payment

Company Code Company code ID R 1000

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Posting Date Effective date of posting in the ledgers.

R 30.01.2010

Currency/Rate Payment currency R INR

Vendor Account Vendor account number R 110040

Special G/L

Indicator

Indicator which identifies a special

G/L transaction

R For all line items in customer or vendor

accounts that are updated to an alternative reconciliation account in the general

ledger, the special G/L indicator

determines which account is to be selected. This account will be debited

along with the vendor account.

Bank Account Number

Bank account from which payment is released

R 233021

Amount Amount of the total down payment R 90000

If a down payment request exists: Select the button.

On the screen “Post Vendor Down Payment Choose Request”, enter information in the fields as

specified in the table below

Select the line item and then Press button or go to menu - edit –

Create down payments:

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Press to save and post the document. The system displays a message, as shown below, confirming the

posting and returns to a blank entry screen.

The actual entry posted for down payment to vendor shown below:

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Down payment without down payment request:

On the screen “Post Vendor Down Payment: Header Data”, enter information in the fields as


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Document Date PAYMENT DATE R 30.01.2010

Doc. Type Document Type KZ : Vendor Payment

Company Code Company code ID R 1000

Posting Date Effective date of posting in the

ledgers.

R 30.01.2010

Currency/Rate Payment currency R INR

Vendor Account Vendor account number R 110040

Special G/L

Indicator

Indicator which identifies a special

G/L transaction

R For all line items in customer or vendor

accounts that are updated to an alternative

reconciliation account in the general

ledger, the special G/L indicator determines which account is to be

selected. This account will be debited

along with the vendor account.

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Bank Account Number

Bank account from which payment is released

R 233021

Amount Amount of the total down payment R 90000

Select button or press enter


Amount Amount to be paid to Vendor R Rs.100000/-

Business Area Business area O 1000

Text Narration R Advance to Vendor

Document – Simulate

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On the screen “Post Vendor Down Payment Display Overview” :



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Actual Financial entry shown below screen:

6. Logistics Invoice Verification (LIV)

.

Business Process Procedure Overview

SAP is integrated system. The procurement of services/material will happen in MM module. PO will be issued to Vendor for supply of material/service. On receipt of Goods(MIGO) or on confirmation of Services

(ML81N) an accounting entry will be posted (real time) and provisional liability will be created. Two

provisional liability accounts viz GRIR, SRIR accounts are created for posting the provisional liabilities at the time receipt of goods and services. After receipt of goods or on confirmation of services, a invoice will be

forwarded to account department to post the actual liability to the vendor account. For this TCode MIRO is

used. To post the actual liability to vendor by using the TCode MIRO, we must open the vendor account in MM module by using TCode XK01 only. Otherwise, vendor master created in FICO module by using TCode

FK01, can be extended to MM module, if required, by using the TCode XK02.

Extension of Vendors Created in FICO module to MM module

Via Menu Navigation Logistics > Materials Management > Purchasing > Master Date > Vendor >

Central > Create

Via Transaction Code XK01

On the screen “Create Vendor: Initial Screen” will appear :

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Press Enter

On the screen “Create Vendor: Initial Screen” will appear

Enter Vendor Number,

which is created by TC

FK01

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Order Currency Currency in which we deal with Vendor

R INR

Terms of Payment Payment Terms with vendor O

Incoterms Applicable to Import Vendors only O

Schema Group

Vendor

Classification of Vendor in terms of

Domestic, Import

R Domestic

Control Date Tick GR-Based Inv.Verification

check box, he supplies Goods or

Tick SR-Based Inv.Verification

check box, he supplies Services

O



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Invoice posting to vendor through MM Module

Via Menu Navigation Logistics > Materials Management > Logistics Invoice Verification >

Document Entry > Enter Invoice

Via Transaction Code MIRO

On screen “Invoice Verification”, enter information in the fields as specified in the table below:


Invoice Date The Vendor Invoice date R 06.02.2010

Posting date Date which is used when entering the R 06.02.2010

Purchase Order Number

Goods/

Services

Indicator

Ensure Zero Balance

before posting

Base Amount as per PO

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document in Financial Accounting or Controlling

Reference Vendor Invoice number or reference O 1234

Amount Vendor Invoice Amount incl. Taxes R 1,10,300

Calculate Tax Tick check box to calculate the taxes O Tick Check box

Text Narration O Vendor Invoice Posting

PO Vendor PO against which invoice is posted R PO No. 1200000017

Base Line Date Payment Base line date R 06.02.2010


If Purchase Order Number not know, Press F4 to search the Vendor PO’s and you will

get below screen:


Vendor Vendor Number R 110040

Company Code Company Code R 1000

PO Check Box R Tick PO Check Box

R

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Provide the relevant data and just press F8 or execute Button, there will be a screen for selection

of PO.

Select the documents for the vendor for which the invoice is to be posted, it may be a single invoice or

multiple invoice or a single invoice for different materials.

Select the documents and press the “Copy” button.

After entering all the above details, Press button to check the entry. You will get the

following screen:

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Press Post button to save and post the document. The system displays a message, as shown below, confirming the posting and returns to a blank entry screen.

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7. Vendor Down Payment Clearing


In SAP, Open Item Management functionality activated for ZEEL/ZNL for Vendors, Customers and some

General ledger accounts viz ESIC, PF etc. With this functionally we can link the Outstanding invoice to the payments. Whenever advance given to the vendor, we need to adjust the same against the invoice after

invoice posting. This we call as clearing of vendor down payments.

We can clear the down payment with the closing invoice by either:

Transferring the down payment to the payables account and taking account of this transfer when

posting the payment, or

Directly clearing the down payment with the invoice when the outgoing payment is made

You can carry out both procedures manually or automatically using the accounts payable payment

program.

Access the “Clear Vendor Down Payments” transaction by:

Via Menu Navigation Accounting Financial Accounting Accounts Payable Document Entry Down Payment Clearing


On the “Clear Vendor Down Payment: Header Data” screen, enter information in the fields


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Document Date Document Entry Date R 06.02.2009

Document Type Document type that the transaction to be

posted

R “KA” : Vendor Document

Company Code Financial company code R 1000

Posting Date The date to determine the period for the transaction to be posted

R 06.02.2009

Period Fiscal period in which transaction to be

posted

R The proper period will default for the

entered posting date

Currency/rate Document Currency R INR

Reference Enter the reference document number O Not applicable

Doc. header text Enter document header explanations or

notes

O Down payment Clearing

Vendor Account

Number

Enter the account number for vendor R 110040

Relevant Invoice Invoice Document Number O Enter Doc No.: 1500000036

Fiscal Year Enter the relevant Fiscal Year O 2009

Assignment The assignment number is an additional

information reference field in the line item.

O NA

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After entering the above information, press or press enter, system

display all the advances line items of the vendor will displayed as shown in the screen below:

Select Line item 3, which we want to clear, and press enter total amount will be updated with

Rs.1,00,000 as shown below screent:

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Then press Document – Simulate as shown in below screen

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System will display the entry as show in below screen:

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At the time of posting this entry, system reverses the TDS entry because we deducted the

TDS at the time of advance posting and also at the time of Invoice posting. Also system

transfers the advance amount from Advance – Vendors a/c (226000) to Vendor a/c (110040).


posting and returns to a blank entry screen

8. Vendor Payment- Automatic Payment Program

SAP provides automatic payment programme (APP) functionality for making the payment to

all the vendors against their due invoice. To execute the payments program and print checks for the

payment run (This BPP will consist of two steps: the first step details the procedures for executing the payment program, the second step which begins from 1.19 defines how to exclude an invoice from the

payment program) .


Before you can use the payment program, you need to define your house banks and the accounts at

your banks, the required payment methods and the payment forms. The standard system already

contains payment methods and payment forms. You can transfer them and adapt them to meet your

requirements.

Exclude an invoice from the payment program. Vendor invoices may be blocked at several levels.

The invoice may be blocked at the vendor master record level, the invoice document level, or

through the payment proposal. Blocking the vendor invoice will result in a valid open item that will

be blocked for payment in a payment run. The following process description details the procedure

for blocking/unblocking invoices through the payment proposal.

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Input - Required Fields Field Value / Comments

Run Date 24.11.2009

Identification RTX14

Company Code(s) 7000

Payment Method C

Next Posting Date 25.11.2009

Vendor Number (s)

Program Variants Test

Output - Results Comments

Message That Your Payment

Identification has been saved.

Details have been saved for the run on <Run Date> <Identification>

Tips and Tricks

For today’s date, use the keystrokes F4 followed by F2 instead of using the drop-down calendar

feature.

Use the standard system delivered payment methods and payment forms. Transfer them and adapt

them to meet your requirements.

The system, by default, shows the last successful payment run that was executed. Enter the

information for a new payment in run including a future date and a unique identifier to override this default and create a new run to execute.

Procedure Steps

1.1. Access “Create Automatic Payment transaction” by:

Via Menu Navigation Accounting Financial Accounting Accounts Payable Periodic

Processing Payments

Via Transaction Code F110

On screen, “Automatic Payment Transactions: Status”, enter the information as specified in the

fields in the table below:

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Run Date Date on which the payments process is to be run. R 06.02.2010

Identification User-definable identifier for the payment run. R APP01


Select the “Parameters” tab.

On screen “Automatic Payment Transactions: Parameters screen”, enter the information as specified in the fields in the table below:

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Company Codes Company (ies) for which the program is to be run.

R 1000

Documents Upto Selects the documents posted upto given date

R 06.02.2009

Payment Method(s) Payment method(s) to be included in the payment run.

R C

Next Posting Date Date of the next expected payment program run.

R 25.02.2009

Vendor Number (s) Vendor(s) to be included in the payment program run.

R FROM 100000 TO 999999


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Select the “Additional Log” tab.

On screen “Automatic Payment Transactions: Additional Log”, enter the information as specified below:

Tick Due date check box.

Tick Check the Payment method selection if not successful box.

Tick Check the Line Items of the payment documents box.

Tick Vendors accounts to be processed can be quantified by designating the range in the “Accounts” box.

SAVE

Click the Status tab

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Click the “PROPOSAL” pushbutton.

Tick “START IMMEDIATELY” box and press enter button. Praposal will be created and on Status tab “Payment proposal has been created”

message will appear as shown in below screen

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To Review the Completed Payment Proposal created above:

Edit Proposal Display Proposal: The system will display a list of payments included in the payment run as show in below screen

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Blocked or otherwise, ineligible payments will be displayed as “Exceptions”. The payment proposal may be printed or circulated to appropriate personnel, if approval is required prior to actual payment.

To exclude an invoice from the automatic payment program, refer to section 1.19.

Once the payment proposal is run, all vendor accounts included in the proposal are “locked”.

That is, until the payment process is completed for this proposal, the vendor will be excluded from any other payment proposal runs. To change the status of the any line item, from payment to exception or from exception to payment, double click on respective line item and make necessary changes. In this example status of line item 1 of the above screen, will be changed from payment to exception (from payment mode to Payment Block) as shown in below screen:

OK for Payment

Exception: Not included for

payment

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Click on Payment Block and select the option blocked for payment as shown below screen :

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Press to save the changes and go back. Status Tab will be update with message “Payment proposal has been edited” and shown in below screen:

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After ensuring the payment proposal is ok, Click the Pushbutton “PAYMENT RUN”. A pop-up window will be displayed to allow for input of scheduling information. Click the “Start Immediately” and Press Enter.

Status Tab will be update with message “Payment run is ready to be started”. Press Enter Status Tab will be updated with the message “Payment run has been carried out” as show on below screen:

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When the status displays “Payment Run has been carried out” the payment run is complete.

Note

At this point in the payment process, the system has created and posted a payment document

(general ledger entry) for each of the payments in the run.

The output of the payment run may be reviewed by choosing:

EDIT PAYMENT PAYMENT LIST, from the main status screen. Financial document numbers will be displayed on the listing. A payment list variant must first be created before the payment list can be executed.

Optional: for printing of checks

Click the “PRINT OUT/DATA MEDIUM” tab.

Enter the print program variants for the relevant programs.

For Check printing, enter a variant from options for program/report ZFR045_CHEQUEPRINT

For creation of variant for Print Out of the cheques, enter variant name for programme/report

ZFR045_CHEQUEPRINT as show in below screen:

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Press Maintain Variants button, On screen “Maintain Variant: Report ZFR045_CHEQUEPRINT”,

enter the information as specified below

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Company Code Financial company code R 1000

Payment Method Method of payment to vendor like Cehque,

Draft, Bank Transfer

R C - Cheque

House Bank Bank from which payment to be made R BNH01

Account ID Account Number from which payment to be done

R BC128

Check Lot Cheque Lot R 1

Print Immediately Cheque will be printed immediately O Tick

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9. Vendor Payment with Check Printout

Trigger : Need to print a check without running the automatic payment program.


You can have the system print checks without running the payment program or the print program. The process outlined below assumes you want to post the payment and print the associated check at the

same time. However, you may also just print the check for a payment, which has already been posted. This

may be necessary, for example, if a check is damaged during printing with the print program.

Input - Required Fields Field Value / Comments

Company ZEEL/ZNL

Payment Method C

House Bank BNH01 Printer for forms LP01

Document Date 09.02.2010

Company Code 1000/4000 Posting Date 09.02.2010

Currency INR

Bank account

Amount 10000 Value Date 09.02.2010

Vendor

Procedural Steps

Access the “Create Manual Vendor Payment - System Generated Check” transaction by:

Via Menu Navigation Accounting Financial Accounting Accounts Payable

Document entry Outgoing Payment Post + Print Forms


On the screen “Payment with Printout: Header Data” screen, enter information in the fields


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Company Code Company code R 1000

Payment Method Payment method used to settle open items. R “C” for Check

House Bank Bank Account from which payment to be paid R BNH01

Check Lot Number Enter a check lot number. R 1

Calculate Payment Amount

If tick the check box, it Automatically update the check amount of check

O Tick

Print Immediately Prints check immediately after posting the entry O Tick

Printer for Forms Specify the printer on which the payment forms are to be printed..

R LOCL

1.1. Press Enter or press button, On the screen “Payment with Printout:

Header Data” enter information in the fields specified in the table below:

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Document Date Date of the document. R 24.11.2009

Document Type Classifies the accounting document

R Will default to “KZ”

Company Code R 7000

Posting Date R 24.11.2009

Currency/rate Document currency R INR

Amount The payment amount R 93100

Value Date R Will default to current date

Vendor The vendor account number

R 730020

Standard OIs Standard Open Items R Select

Additional selections None Amount Others

Selection criteria based upon

R Enter selection

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Sap ap-user-training-tutorial

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