SAP Accounts Receivables Financial Transaction

8/3/2019 SAP Accounts Receivables Financial Transaction

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Accounts Receivable

1FI: Accounts Receivable

SAP-ERP

Accounts ReceivableVersion 1.0

Unit 5: Financial Transactions, EFT and Lockbox



Accounts Receivable


Course Agenda

Topic 1: Introduction

Topic 2: Customer Master

Topic 3: SAP Documents

Topic 4: Accounts Receivable Functions

Topic 5: Financial Transactions, EFT and Lockbox



Accounts Receivable


Electronic Funds Transfer (EFT)

Customers who remit via EFT have been assigned to specificAR staff members

The remittance advices are received each morning, andresearched. The appropriate changes are made to the advicethe same day in advance of the payment

The payment is processed that evening by SAP and appliedaccording to the advice. The designated AR staff memberreviews the system application the following morning, makescorrections where necessary and forwards the completedpayment to the appropriate Collections personnel

Reference field is a common value between the Remittanceadvice and payment Idocs



Accounts Receivable


EDI Structure

BANK

SAP

PAYEXR IDOC with RemittanceAdvice information

Payment IDOC

Customer



Accounts Receivable


EFT Scenarios

Customer Bank Customer Bank

Remittance Advice Received from x x

Payment IDOC Received from x x

Scenario I Scenario II



Accounts Receivable


Payment Advice

Payment Advice can be received from

Customer

Bank

We can make changes to the Payment Advices toimprove the hit ratio using the Payment Advice ChangeTransaction (FBE2)

The changes to payment advice should be done, beforethe payments are applied automatically via EFT orLockbox



Accounts Receivable


Payment Advice Overview (S_ALR_87012203)

1) Use the S_ALR_87012203

report to get a overview of Payment Advices for a

customer or for a particular

company code, date and /or

customer.



Accounts Receivable


Payment Advice Overview (S_ALR_87012203)

2) Print the report every day for future

reference and use this report to edit

payment advices using Transaction

FBE2.

Payment Advice Number



Accounts Receivable


Change Payment Advice (FBE2)



Accounts Receivable



Double click on the

Payment Advice Item to

get the details



Accounts Receivable



Click on the next itemicon to display other line

items

You can



Accounts Receivable


EFT – Bank posting

Check #



Accounts Receivable


Lockbox Payments

The Accounts Receivable Department, on a daily basis, processesthe nightly lockbox transmissions.

Each day’s cash must be completely applied within 2 business days.This will insure that the monthly cash is applied prior to the close of theaccounting period

Lockbox payments are applied either

Systematic – SAP identifies the payment to the customer

account and applies it to specific items within that account

Manual –

AR staff applies a payment that was identified but not

applied by SAP

AR staff identifies and applies a payment not identified

and applied by SAP



Accounts Receivable


Systematic Identification

SAP accepts nightly transmissions of check detail from fourdifferent paper lockboxes and one electronic (EFT) lockboxstrategically located throughout the United States

The transmitted data includes:

The MICR number of the check

Document numbers/amounts supplied by the customer



Accounts Receivable


MICR Number

The MICR number is programmatically compared to the MICRnumbers on the customer master records within SAP

MICR match is found: the payment is posted to the appropriatecustomer account as

“On account” if the system is unable to clear the paymentagainst the referenced items

“Applied”,if the system is able to clear the payment against

the referenced items,

“Part applied” if the system is able to clear some of the

referenced items, but not all of them MICR match is not found: the system will try to matchdocument numbers supplied on the remittance



Accounts Receivable


Document Number

The document numbers on the remittance are programmaticallycompared to document numbers on the customer line itemdisplays located in SAP

Document match is found: the payment is posted to theappropriate customer account as one of the following:

“On account” if the system is unable to clear the paymentagainst the referenced items

“Applied” if the system is able to clear the payment against

the referenced items

“Part applied” if the system is able to clear some of the

referenced items, but not all

Document match is not found: the payment is assigned an“unprocessed” status



Accounts Receivable


Manual Cash Identification and/orApplication

If the system is unable to identify the customer by eitherthe MICR number or the document number, the paymentremains in the clearing account until manually identified byan AR representative.

To manually identify or apply items posted on account bySAP, via the SAP system, transaction code ZLB1 is used.This brings up the “Post Processing Lockbox Data Screen”



Accounts Receivable


Lockbox Post- Processing (ZLB1)

Enter:

1) Destination

2) Origin: Bank # (Exhibit: Regional

Remittance Addresses)3) Lockbox: Corresponding Lockbox #

(Exhibit: Regional RemittanceAddresses) Enter leading zeros for atotal of 7 characters, with theexception of Northern Trust, LockboxEF1.

Date: Date of the deposit being worked

Batch#: Leave blankCheck Status: 1 (All checks)

A R i bl



Accounts Receivable


Lockbox Post-Processing (ZLB1)

1) Click Lbox Overview Icon – the screen willdisplay all batches for that particular day’s

deposit for the lockbox selected. Click on theLockbox overview Icon

A t R i bl



Accounts Receivable


Lockbox Processing (ZLB1)

2) Select each batch containing the checks by

clicking on it and select the batch by click once andon the details

3) The screen shows the total checks and thenumber of checks applied, Part. Applied, postedon account and Unprocessed

A t R i bl



Accounts Receivable


Lockbox Processing (ZLB1)

3) Select the Lockbox totals iconto display the Lockbox totals

A t R i bl



Accounts Receivable


Lockbox Data Overview (ZLB1)

3) Select the batch and click theBatch totals Icon for Batch totals

Accounts Receivable



Accounts Receivable



4) Click on Details button to seethe check numbers and details

Accounts Receivable



Accounts Receivable



5) Click on Details button to seethe check numbers and details

Accounts Receivable



Accounts Receivable



6) Financial document posted -

Lockbox Total posted

Accounts Receivable



Accounts Receivable



Accounts Receivable



Accounts Receivable


Questions and Answers

SAP Accounts Receivables Financial Transaction

Documents

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