RFQ # 810141

Santa Barbara Administration Building Basement HVAC Design

Design Pre-Proposal Conference

Minutes

1. County of Santa Barbara Attendees: a. Kaitlin Ransford, Project Manager, General Services b. Robert Ooley, County Architect, General Services c. See Attachment A for sign-in sheet of attendees.

2. Important RFQ Dates:

a. RFQ questions are due by 5pm on June 19, 2020. Questions are to be emailed to kransford@countyofsb.org. Note: This deadline date was revised to June 24, 2020 by Addendum 02.

b. Proposals must be received by the General Services Procurement Division Office by 5pm on June 29, 2020. Note: This deadline date was revised to July 6, 2020 by Addendum 02.

3. Discussion on Current HVAC System: a. Most of the mechanical equipment for the Administration building is in the basement, the basement

equipment was replaced in 2008. There are two air handling rooms for the building, one in the basement and one in the Penthouse Equipment Room (above the 4th floor). There are two gas fire chillers in the basement that takes care of the entire building. There is a boiler plant in the basement and a separate one in the Penthouse Equipment Room that takes care of the 3rd and 4th floor. The basement has 2 air handlers with a couple small split systems. Air Handler #6 is multi-zone and takes care of Southwest portion of the basement area and is a heating only air handler. The other side of the basement is taken care of by Air Handler #7 which is constant volume zone and pre-heats, re-cools electrical resistant heat for zoning. Air Handler #7 has a coil outside of the elevator that was added later for the IT area and after that they have resistant heating re-heat zones that are in disarray at this point. There used to be a cafeteria in the basement so now there’s an abandoned, old exhaust fan. Most of the ductwork has been patched together and redone with no documentation. There are 2 small split systems (3 tons) redundant to a conference room that were poorly installed. There are multiple chill water pumps and condenser water pumps that are lead lagging, the condenser pumps themselves are original and the piping has not been redone. One of the larger issues is zoning as the occupancy in the building has changed over the years.

b. Automation System: The Novar Logic One system was installed in 2008 and has since become a legacy system. The basement controls will be new and need to integrate with the existing Novar Logic One system.

c. See Attachment B for equipment zoning plan (does not include the Resistance Re-Heat zones).

4. Discussion on future Master Control Room in the current ICT Room: a. There are future plans to convert an ICT Room into the Master Control Room for Channel 20, it’s where

the signal leaves the building and goes on air. An adjacent space will be converted into a conference room, there will need to be enough air flow to be code compliant for 25 people. The Master Control Room doesn’t have any high heat generating equipment so the room should be designed for basic office space. The Purchasing Department will remain how it’s currently laid out; however, the HVAC was never redone when the walls were added so the air flow is currently problematic in that Department. The mail/storage area is heating only off of Air Handler #7.

b. See Attachment C for future Master Control Room floor plans.

5. Q&A: a. Does the utility power to the building have a back-up generator?

Yes, full back-up. b. What is the age of the mechanical equipment?

The equipment was replaced during a 2008 retrofit so most of the equipment is in good condition. Nothing was done to the ductwork during the retrofit so it’s the original ductwork from when the building was built in the early 60s.

c. How much architectural renovations are happening relative to the existing floor plan? There is a small section in the ICT rooms that will have an architectural renovation to create the new Master Control Room; however, it is unknown when that renovation will take place. The new HVAC needs to support the future Master Control Room (see Attachment C for plans).

d. Are there restrooms in the basement? Yes.

e. Are there accurate as-builts? There are partial as-builts; however, the selected design firm will need to verify what’s there as part of their assessment.

6. Site Tour

a. A walk to the Administration building basement was conducted to review the space and equipment rooms.

End of Minutes.

kransford

Text Box

ATTACHMENT A - PREPROPOSAL CONFERENCE SIGN-IN SHEET

New Server Room(NIC)

AH‐7 MZ‐6

RA‐6

C/C

HP‐1

HP‐2

MZ‐6

AH‐7Heating Only

AH‐6Pre‐Heat/Cooling/Resist. Re‐Heat

HP‐1 & HP‐2

PROJECT:

CSBTV HEARING ROOM TECHNOLOGYREFRESH ANDMASTER CONTROL

Office of the County Architect

Robert L. Ooley, FAIA County Architect

County of Santa BarbaraGeneral Services Department

Historic County Courthouse1105 Santa Barbara StreetSanta Barbara, CA 93101

P:805.568.3085F:805.568.3249

E: CountyArchitect@CountyofSB .org

SHEET TITLE:

SEAL:

OWNER:

COUNTY OF SANTA BARBARAGENERAL SERVICES DEPARTMENT1105 SANTA BARBARA STREETSANTA BARBARA, CA 93101

CONTACT:

ASHTON ELLIS, CMIT PROJECT MANAGER

P: 805.295.1683E: aellis@countyof sb.org

DATE: AUGUST 9, 2019

DRAWN BY: D.KELLY

JOB NUMBER: J8798

These drawings are the instruments of service and are the property of the County of Santa Barbara. The design & information represented on these drawings are exclusive to the project indicated on said drawings and shall not be used, transferred or otherwise reproduced without the express written permission of the County Architect. Copyright © 2019

SHEET NUMBER:

A1.03

MASTER CONTROL FLOOR PLAN- REFERENCE ONLY

80% CD

SD

2

(E)Cabinet

(E)Ramp

(E)M.D.F.(E)Mens

Restroom

(E) I.T. Room

(E)Elec.

(E)P

lum

bing

Cha

se

(E)Storage

(E)Hallway

(E)Office

Ramp Down

(E)Hallway

(E)Lobby

(E)JanitorCl.

(E)Lounge

(E)Elevator 1 (E)Elevator 2 (E)TelephoneEquipment Rm.

(E)StairsUP

(E)WomensRestroom

(E) I.T. Room

(N)Human Resource'sMeeting Room

(E)Studio

Vestibule

I.T. Conference Room

CSBTVMasterControl

3

1

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Max. Occupancy 30

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Station (E)Kitchen

Master Control Floor PlanScale: 1/4" = 1'-0"

(E) Secure door

J

Reswitch lights.

LEGEND

EXISTING STUD WALL ASSEMBLY TO REMAIN.

2x6 STUD WALL. PROVIDE GYP.BD. EACH SIDE, TAPE AND PAINT. USE WATER RESISTANT GYP. AT RESTROOMS AND NEAR ALL SOURCES OF WATER.

METAL STUD WALL. PROVIDE GYP.BD. EACH SIDE, TAPE AND PAINT. USE WATER RESISTANT GYP. AT RESTROOMS AND NEAR ALL SOURCES OF WATER.

INDICATES EXISTING WINDOW TO REMAIN.

INDICATES EXISTING DOOR TO REMAIN.

INDICATES PROPOSED DOOR, SEE FLOOR PLANAND DOOR NOTES FOR SIZE & TYPE.

INDICATES EXISTING PATH OF TRAVEL WITHOCCUPANT LOAD.

INDICATES EXIT ACCESS TRAVEL DISTANCE LENGTH NOTED ON PLAN.

FIRE EXTINGUISHER IN RECESSED CABINET, MIN. 2A:10BC W/VALID CERTIFICATION ATTACHED.

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