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A Sample
On
ORGANIZATIONAL
CHANGE
By
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Organization change is considered as a framework for managing the effect of new
business processing, changes in the organizational culture and structure within a business venture
(Meaning of organizational change, 2015). It is also considered as a systematic approach where
employees within organization seeks new behavior and skills in order to perform their business
activities more efficiently and properly. Companies trying to set expectations from their talented
employees, different employing tools to improve the communication and also proactive seeking
ways to reduce the misinformation (Schein, 2010). This report is in form of essay which will
specifically demonstrate the changes which organization have to take in case of emergency and
also in sudden consequences. Further, with rapid change in technology, organization have to
cope up with new machines and infrastructure which will improve their sustainability and
revenue.
On the other side, change management is a formulation to transform employees, teams
and organization into a desired future state. Organization change management applies a
structured approach to ensure that changes has been smoothly and successfully implemented in
order to achieve long lasting benefits. According to Reiss, 2012, globalization and regularly new
changes in the technology resulting into a constant evolving business environment (Reiss, 2012).
Change management have some core benefits which states that the change management is a
planned and managed process as it help organization to respond more quickly in order to satisfy
consumers needs and demands. Further, the time needed to implement change is reduced and
also the possibility of unsuccessful change is also reduced. Upgradation like social media and
mobile uses has revolutionized business organization and effect of this leading to an ever
increasing need of change and change management as well. Further, development in technology
has a secondary effect on organization where effect of increasing the availability which will
therefore result in accountability of knowledge. On the contrary, Ramnarayan, 2006 stated that,
with new changes in the technology employees are quite unsecured, especially the labor who are
working in production unit (Ramnarayan, 2006). This is because with new technological
advancement, machines will produce more of the goods in less time which might lead towards
termination of their job and due to this they will be jobless and they will not have any source of
earning as they are not that literate. Change is also required to satisfy the customers needs as
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consumers needs are extending for different types of goods and services which gives them lot
more satisfaction and comfort. New training and development process will make life tough for
newly recruited employees as they have to go through and learn many a new change within
required time period. This will make employees hectic and due to this they will leave the
organization of their own.
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Moreover, importance of change management is that it increases the success of
organization change and project initiatives by applying different types of structured framework
of methods, tools and processes which manages a change from current position to a desired
position in the future. Further, many organizations in today's world can benefit from a better way
to manage the change. Many leading cooperation's, government entities, various institutions and
non profit organizations are adopting change management as an organizational competency.
Moreover, if risk is not managed effectively then company's production will decline and talented
employees will leave the business organization. Change management also leads in improving
morale, productivity and quality of the work. This change management also showcase on the
personal/ loss gain in the organization which is acknowledged and addressed efficiently and
effectively.
_______ stated that internal and external factors have its own impact on organization and
these factors have an great impact on the change. Internal factors are those factors which are in
control of business enterprise and organization mission, culture and leadership style is typically
linked with it. Further, this internal environment of the company is also influenced by
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employee's behavior and attitude. On the contrary side, external environment are those which
occur outside the company and which significantly cause change within the business enterprise.
It consists of customers, technology, economy, political and various social conditions are the
common external factors which impact the performance of enterprises. Further, it is the prior
duty of the manager to monitor the changes which are happening in the outside environment so
that proactive steps are taken at earlier stages and with it organization will be able to achieve the
goals and objectives along with the competitive position in the market.
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As per the view point of Carr and Hancock, 2006, “business environment possessing
dynamic changes as business enterprises have to learn and be comfortable with all the changes
otherwise it will affect their production as well as financial performance” (Carr and Hancock,
2006). It is crucially essential to manage and adopt all the changes in the workplace for better
and effective functioning. They can either grow organically by ploughing back profits and
owners capital into the business. Alternatively they can borrow external finance, or grow by
taking over and merging with other companies. Change as business organization have to develop
effective strategic plans which will direct the employees to work according to these plans and
policies of organization structure. These plans are generally quite flexible and organization can
change them when any sudden obstacle is coming in front of them (Cameron and Green, 2012).
Business ventures are affected by different changes in external environment in which company
operates. Further, existing competitor existing the market but new competitor is coming with all
new techniques and healthy financial resources which will make life of existing company
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tougher. Further, there are competition, technology, desire for growth, government regulations
are some factors which cause change in the organization.
However, Andrews, Cameron and Harris, 2008 stated that internal environment can also
affect the goals and objectives of organization and can significantly affect the strategic planning
efforts (Andrews, Cameron and Harris, 2008). For instance, if a key employee leaves the
business enterprise or a group of employee leaves organization then company will be in trouble
as recruiting new employees and guiding them all the process will consume more time and till
that time period organization performance will be affected. For instance, Nokia shifted from
symbian software to Windows software so that more of the customers come towards the
organization product and services. This has certainly attracts the minds of large customers base
and corporate is able to increase more of the sale and productivity. However, this generally
influence the change in employee behavior as some were in favor and some were against of it.
With the new expansion lot of training and exercise used to be done and employees who were in
comfort zone have to give lot of effort.
Further, new technology is introduced in a factory and employees don't know how to use
it (Barratt-Pugh, Bahn and Gakere, 2013). These all organization change can have both the
positive and negative impact on business organization performance. But to stay ahead and get a
competitive advantage over their competitors, companies have to adopt all the crucial changes
which are coming in technology. Modern organizational change is motivated by outside
innovations than as compared to internal moves. When such kind of development occurs within
business enterprise, companies who adapts these changes as quickly as possible gets the
competitive advantage as they are able to produce more of the goods within no time to improve
their production as well as financial level (Manning, 2012). However, companies who refuse to
adapt the change and carries with the old traditional technology gets left behind and within
decade or so they generally get obsolesce.
Smith, 2011 stated that “organization change is a type of change that directly affects all
the department within business enterprise ranking from lower level employee to the senior
management” (Smith, 2011). Further, while adapting the latest techniques or innovations,
companies have to emphasis on major factors like different levels goals and strategies; different
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measurement systems; procedural steps to achieve goals and objectives; implementation and
organizational change. Further, change is treated as the best long term interest of the organization
as it can wreak disturbance on employees within coming time period. Common sense tells that
people who are going through the change need a personal interaction with those people who they
trust the most (Nilakant and Ramnarayan, 2006). People spent more than 3 hours a day on social
media and almost 80% of employees within business enterprise uses social media tool. By
understanding this concept, companies have an opportunity to leverage the social media as a
change management tool. According to Hughes, 2006, social media helps in flattering the
organization and drives up the transparent cycle between top management to lower management
across different level, functions and geographical areas (Hughes, 2006). Drucker, 2013 stated
that research on CEO of the companies has been conducted and more than 75% of them said that
social media participation gave employees chance to communicate directly with us and this
social media helps us to understand what is happening within organization at different levels
(Drucker, 2013).
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For adding social media as a change management tool, companies have assessed their
internal social media tools. Organization have to reach where large number employees are
existing i.e. either on Facebook, twitter or WhatsApp. Companies can also switch to Google
hangouts which are hosted in cloud and it can be easily integrated by companies with their
existing systems.
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_____ stated that any kind of alteration and modification which is done by the
organization in advance in order to improve the present position of organization into the brighter
one is considered as a planned change. Further, for proper functioning of business activities,
companies focuses on planned as well as emergent change. According to Brown, Waterhouse
and Flynn, 2013, planned change management clearly sees the difference between the present
and the desired state and also find the best suitable way to reach towards the desired state
(Brown, Waterhouse and Flynn, 2013). Further, under this change organization moves into a
structured format which highlights a structured set of different steps. Under this planned change,
there are three phases which leads organization towards the success. Firstly, there is a strategy
formulation zone where organization planned their initiatives in order to achieve their
organizational goals and objectives. The second strategy which comes is the strategy
implementation zone where business enterprise releases the planned strategy into effective
results and outcomes. The final stage which persists is strategy outcome zone where organization
sees their positive results. On the contrary side, Beech and MacIntosh, 2012 says that employees
plays a crucial role in order to formulate the strategy (Beech and MacIntosh, 2012). This is
because most of the organization in UK follows democratic style of decision making where they
take the effective contribution of their workforce for making the productive decision. Employees
also feel motivated as they are considered part of the decision making process and they start
working with best of the efficiency and capacity in order to achieve the goals and objectives of
company. These democratic style leads organization to get the competitive advantage over their
potential competitors. Further, planned change in the organization leads to increase in
productivity and ability of service. Further, it also leads towards the enhancement of quality
which generally deserves the planned change in the organization. Customer satisfaction also
plays a crucial role as it is one of the prime objectives of organization. Market expansion plan
also taken into consideration by considering the needs and objectives of organization.
However, there is an emergent change also which is not in anyone's hand as it simply
comes into social and biological system. This concept of change believes that there are many
factors which has never been forecasted earlier in the change implementation phase.
Organization have to formulate emergent strategy in order to tackle these emergent factors. For
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example, if we see towards the social media majorly like Facebook and twitter, they have been
emerged as a global means of communication (Behal and Bansal, 2013). It has been concluded
that no one forces us to use them as there was no advice given by anyone but we our self
engaged in social media. These social media is discovered as a new way to meet the old friends
and can share our personal information anytime and at moment. Apart from this Schein, 2010
stated that these emergent changes are likely to affect organizations routine work and they have
to give more priority to a particular work against the other tasks in the organization (Schein,
2010).
Change management models helps organization to assist transition of culture. Each of the
model has their own pros and cons and with the help of these change management process
companies can implant the correct requirements in order to address the cultural change. There is
Lewin's 3 stage model which is alternatively known as Unfreeze- Change- Refreeze model. This
is a model which provides step by step approach towards the organizational change. According
to Brown, Waterhouse and Flynn, 2013, Lewin proposes the changing organizational culture and
bifurcated in three generic steps constituting: Unfreezing as it unlocks the current stagnant
culture of the business enterprises (Brown, Waterhouse and Flynn, 2013). Under this step,
individuals within the organization are prepared to accept all the changes in the organization in a
predefined manner. Second is Change as this is the most important for every organization where
it is required the way of working and behaving within the business organization. This is the stage
where people begin to resolve their uncertainties look for the best things to perform their task
and duties. The last one is Refreezing where organization confirming and sustaining new culture
through the reinforcement. Different new ways of working has been practiced and people are
becoming more concerned and embracing the new way of working within the business enterprise
(Schein, 2010). This can be better done with the help of positive reinforcement and feedback.
Further, Nilakant and Ramnarayan, 2006 stated that with the help of new sense of stability,
employees will be feeling more confident and comfortable with the new organizational culture
(Nilakant and Ramnarayan, 2006).
SAMPLE ON Organizational Change
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Furthermore, in today's generation we see that working of business has been changed in a
decade or so. New initiatives has been taken by the organization, companies have introduced
project based working in order to complete the task in effectual manner. Various technological
improvements and developments has been taken place, etc. Father of change management has
introduced a model in order to have an effectual working within business enterprise. It has been
viewed from Andrews, Cameron and Harris, 2008 that this model has a powerful 8 steps to
perform the business activities in more efficient manner. Creating the urgency depends upon the
change to happen within the organization as whole of the enterprise is in need of it. Instead of
demotivating the employee's by showing them past year results, tell them to perform well in this
year as this will boost their morale (Andrews, Cameron and Harris, 2008). Next is forming a
powerful coalition as business enterprises have to convince their employees that change is
necessary in order to stay in the competition. Further, organization can develop a vision of
change by thinking all the great ideas and solutions floating around the eyes of top managers.
Company have to link those concepts in order to create a overall vision. After identifying the
vision, business enterprise have to communicate it with the employees in order to determine
organization success. Different communicating methods can be opted by organization in order to
convey the set vision.
According to Reiss, 2012, emergent change is based on assumption that change is a
continuous, open-ended and unpredictable process of positioning and realigning an organization
to its changing environment. Further, employees have to give a taste of victory earlier to the
organization in change process as nothing can motivate employees more than a success (Reiss,
2012). Organization have to implement short term targets in order to achieve them more
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efficiently and effectively. Further, build on to the change and organization have to study and
improve their performance after each and every win. Over enthusiastic behavior of employees
will lead to fall their performance and they wont be succeed for the next time. At last
organization have to show the vision into their day to day routine work as it is necessary for
business enterprises to anchor the changes in the corporate culture.
According to the view point of Carr and Hancock, 2006 “By bringing change within the
organization three different type of benefits will be gained by the manager of firm”. (Carr and
Hancock, 2006). The statement as being depicted by the author is correct. In order to exemplify
it further assistance has been taken from the triple bottom line principle. The given principle
states that there are three basic pillars of sustainability. It consists of social, economic and
environment. These given principles can be achieved if significant change will be brought within
the organization.
For instance, first element of triple bottom line principle states that the firm must look at
the social aspects of business. In this regard, firm must take action with regard to make
measures towards the welfare of its employees. This can be done by the manager of enterprise,
by enhancing the motivation of its workers in an effective way. By complying with the given
type of activity, manager can brought any kind of changes within firm. This is because, it has
been seen that, in order to bring changes within enterprise it is being required by the manager
that it must make measures with respect to enhance the satisfaction level of its employees
(Hughes, 2006). Here, satisfaction of worker will be maintained if firm make measures towards
their welfare. However, all the employees not have the same viewpoint as individual within the
organization comes from distinct background and they have their own trait and culture to follow.
Some employees might not be in favor of it and they will protest against all the new changes
which have made by the organization.
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In addition to this, environment is another element of triple bottom line principle. This
principle depicts that organization must form appropriate strategy with regard to manage the
wastage which is being occur within enterprise. The whole process of managing the wastage
within firm brought some kind of changes within firm (Beech and MacIntosh, 2012). This
change can be managed by corporation by taking assistance from the social aspect of given
principle. By applying all these given principles economic benefit can be gained by firm in the
form of increased profits and sales. Thus, it is by complying with the given type of practices only
business can be sustained in the competitive environment for the longer period of time in an
effective manner.
As per the view point of Schein, 2010 “In order to brought an effective change, it is
being require by the manager that it must improve its understanding regarding the typology of
change” (Schein, 2010). By understanding the typology of change, direction of firm can be set
towards the specific approach. The given typology consists of four quadrants such as how it
happens, magnitude, focus and level etc. With the help of this typology, sudden changes can be
brought within firm in the emergency type of circumstances. For example, with the help of given
typology organization can set its focus.
For instance, in the emergency type of situation firm has to brought some strategic
changes. In the given circumstance, it became difficult for the firm with regard to prepare plan
for the changes thus they will have to make instant or emergent decision (Drucker, 2013).
Finally, manager have to make decision that whether the change must be brought at individual,
team or organizational level. Thus, by using the typology of change any kind of change can be
brought within corporation. Due to this, firm can get benefit in the form of increased profits and
sales in an effective way. Moreover, organization shows their apologies to the clients if they
have broken anyone trusts. Organization wants to win aback the trust of their employees as it
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will lead to bring back the same goodwill in the eyes of their potential clients and they will start
have the new proceedings in effective and efficient manner.
Conclusively, planned change is more improtant in organization as companies have to
significantly study the core objectives of business as well as of the environment in order to get an
competitive advantage. Proper plan is made by the top managers and ask for everyone's
contribution. This is effectively important to plan a new change either in updating new
technology or to develop new product or service in the segment, competitiors analysis also need
to be done by companies in order to set the price of their products.
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REFERENCES
Journals and Books
Andrews, J., Cameron, H. and Harris, M., 2008. All change? Managers' experience of
organizational change in theory and practice. Journal of Organizational Change
Management. 21(3). pp. 300–314.
Barratt-Pugh, L., Bahn, S. and Gakere, E., 2013. Managers as change agents: Implications for
human resource managers engaging with culture change. Journal of Organizational
Change Management. 26(4). pp. 748–764.
Beech, N., and MacIntosh, R., 2012. Managing Change – Enquiry and Action Cambridge UP.
Behal, V. and Bansal, P., 2013. Managing change in organization: Challenges and
solutions. ZENITH International Journal of Multidisciplinary Research. 3(3). pp. 165-
175.
Brown, K., Waterhouse, J. and Flynn, C., 2013. Change management practices: Is a hybrid
model a better alternative for public sector agencies?. International Journal of Public
Sector Management. 16(3). pp. 230-241.
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