We at Rockin’ PT Productions are on a mission to bridge the gaps between the young and old by creating a cooperative spirit to the towns, large and small of the State of Texas.

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Step 1:FIND LOCATION FOR THE EVENT

Step 2:ESTABLISHING A BUDGET

Step 3: ACQUIRE THE PERMITS

Step 4: SELLING THE

ANTIQUE/VENDOR/FOOD BOOTHSStep 5: GET YOUR HANDS ON THE ENTERTAINMENTStep 6:

SET-UPStep 7:

HAVE FUN!!!

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KEY:2.Main Pavilion 3.Entertainment Tent4.Food Tent5.Antique Tents6.Antique/Vendor/Food Barn7.Parking Lots

Step 1:FIND LOCATION FOR THE EVENT

• Locate a location to hold the event• by using city owned property• by finding a large property that a resident of Waller will donate to use or rent out

NOTE: Renting property will effect your budget

• Get an aerial view of the property

• Plan a layout of the event using the aerial view

Step 2:ESTABLISHING A BUDGET

The budget for this fair would be $150,000, minus advertisements, sponsorships and donations it would only cost you, City of Waller, approximately $25,000.

ADVERTISEMENT: • Four types of ads:

• Newspaper• Local• Houston Chronicle

• Local Television/Radio Commercials• Magazines• Billing Inserts

SPONSORS:

DONATIONS:From local residents and companies

To cut the Budget in half acquire Volunteers

• High School Students• Sports Teams• Cheerleaders• Clubs

• PTA/PTO• Chamber of Commerce • Other Local organizations• Residents

If you have volunteers the only staff needed is Security and Cleaning Crew…

Step 3:ACQUIRE THE PERMITS

WHERE: City of Waller City Hall 1118 Farr St Waller, Texas (936) 372-3880

TYPES:• Food• Safety• Alcohol• Parking• Event Permits• Sound Permits

Step 4:Selling the Booths

Finding vendors by placing advertisement in • Via Internet• Magazines

Southern LivingAntique Roadshow InsiderAntique Trader

BOOTH PRICING

Let the Residents of Waller know they are welcome to have a booth in the Waller Antique Extravaganza

the Antique Extravaganza is more than an antique show it’s a

Celebration Food Booths • local and surrounding area restaurants • High School• go to other festivals around the area to locate food vendors pass the word about your event

Step 5:Get your hands on the Entertainment

Cody Johnson

State Senator Glenn Hegar

Catch-up / Meet Local Resident Done Good

Eddie Brown

Dallas Cowboy Coach Wade Phillips

Entertainment for the dances after the shopping

Blake Shelton

Clay Walker

Local Favorite ~ The Emotions

Step 6: SET-UP

Necessities: Walky-Talkies Cell Phone Aerial layout of the event Flat view layout of booths Phone numbers

Each volunteerEvery Vendor w/Backup numbersPolice (911 & local number)SecurityWaller City HallElectric Company

Things to do:• Get there early• Make sure everyone has what they need• Make sure you have all the permits necessary• Since you have food, make sure the Health

Inspector is on hand early before the Festival begins

• Do a couple of walk a rounds to make sure everything works

Step 7:HAVE FUN!!!

ENJOY YOURSELF…..

Tips to have a Successful Event…1. Do not stress over the little things2. Do not spread yourself to thin3. Utilize your volunteers

MOST IMPORTANT!!!!

Work Cited

Crompton, J.L., and S.L. McKay. "Motives of Visitors Attending Festival Events. " Annals of Tourism Research 24, no. 2 (1997), 406-439.

Images:Antiques http://www.roundtop.com/emmalee.htmLittle Girl Laughing www.allposters.comBrown, Eddie www.rival.comEmotions www.emotions.comJohnson, Cody www.utexas.eduHegar, Glenn www.texas.govMap www.googlemaps.comPhillips, Wade www.Peytonmanning.comShelton, Blake www.blakeshelton.comWalker, Clay www.claywalker.com