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Sample letters for use by schools

These letters are templates only and can be adapted by schools in line with theirown internal procedures and policies.

1. Introductory letter to all parents concerning the Education (Welfare) Act !!!.

. "etter to parents regarding a child#s absence where no contact has beenmade with the school.

$. "etter regarding a child#s absence where the school is concerned about achild#s non attendance and the concern is being passed to the %EW&.

'. "etter regarding a child#s absence where the school is not concerned aboutthe pattern of absences but where the child#s name is being passed to the

%EW&.

Education elpline 1*+! $, $, ,,

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SAMPLELETTER1

Introductory letter from school to all parents concerning the Education (Welfare

Act !"""#

-ear arents/

I am writing to tell you a little about the Education Welfare Act/ !!! and aboutsome of the responsibilities we now share under the Act.

T$EIMP%RTA&'E%A)%%*E*+'ATI%&

As you 0now/ a good education gies your child the best possible start in life. Agood education helps young people to obtain secure employment and deelopinto mature and responsible citi2ens. The purpose of the Education (Welfare) Act!!! is to encourage regular school attendance and participation in educationand training for as long as possible. It is desirable that eery child stays in school

and completes the "eaing 3erti4cate.

&ATI%&ALE*+'ATI%&ALWELARE,%AR*

5nder the law/ eery child must attend school regularly up to si6teen years of ageor complete at least three years education in a post primary school whicheercomes later. The %ational Educational Welfare &oard (%EW&) was established tosupport school attendance and follow up on children who are not attending schoolregularly.

%+RS'$%%LP%LI'-[School can insert its own policy here]

As a parent, you must let the school know if your child is absent and the reasonwhy. It is school policy that reasons must be given in writing. The school willnotify the National Educational Welfare oard if a child is absent for !" days ormore or where the absence gives rise to concern.

If your child is sick or is absent for other good reasons, no action will be taken bythe NEW. #owever, if there is concern about your child$s attendance at schoolor about the reasons given, you may be visited by an Educational Welfare %&cerwho will discuss your child$s education with you. The %&cer will work with youand take full account of the circumstances of the child and the family before

deciding what further action is necessary to ensure that the child receives his'herentitlement to an education.

(urther information concerning the new service and about school attendancematters generally can be obtained from the national )o*+all Education #elplineTelephone -/" 01 01 112 which is sta3ed by an Educational Welfare %&cer.

-ours sincerely.

Education elpline 1*+! $, $, ,,

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SAMPLELETTER!

Letter to Parents regarding a child/s a0sence here there no contact has 0een

made ith the school

BCPN/OPS/ 2016Date:-

To/,,,

Sub7ect 8egular Absentees of your ward

-ear arents/

We are writing to regarding 9Stud name: attendance at school.

9Stud name: has been absent on the following days 9insert days lie10/01/2016, 11/01/2016, 12/01/2016>!The school has not receied any letteror contact from you. ;ou are as0ed to contact the school as soon as possible todiscuss the matter with 9name "# tea$%er/$"unsell"r r:.

When your child is absent/ you as parent must let the school 0now the reason forthis absence eery time. It is school policy that you do this in writing.

Than0 you for your co

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SAMPLELETTER2

Letter regarding a child/s a0sence here the school is concerned a0out a child/s

non attendance and the concern is 0eing passed to the &EW,#

-ear arents/

I am writing to you regarding 9&nsert name: attendance at school.

9&nsert name: has been absent on the following days 9insert days:.The school has written to you about this matter but has not receied ane6planation from you. The school is now ery concerned that 9&nsert name> is

not receiing an education and we will be writing to the %ational EducationalWelfare &oard to pass on our concern. An Educational Welfare o=cer maytherefore be in contact with you shortly to discuss the matter further.

5nder the law/ eery child must attend school regularly up to si6teen years of ageor complete at least three years post primary education whicheer comes later.When a child is absent/ you as parent must let the school 0now the reason for theabsence eery time. It is school policy to do this in writing.

If you wish to discuss 9&nsert name> attendance/ please contact the school toarrange an appointment to meet with 9name "# tea$%er: as soon as possible.

Than0 you for you co

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SAMPLELETTER3

Letter regarding a child/s a0sence here the school is not concerned a0out thepattern of a0sences 0ut here the child/s name is 0eing passed to the &EW,

-ear arents/

I am writing to you regarding 9&nsert name: attendance at school who has beenhas been absent on the following days 9insert days:.

&ecause 9insert name: has now been absent for ! days/ the school must passthe information to the %ational Educational Welfare &oard. An Educational Welfare>=cer may therefore be in contact with you to discuss the matter further.

>8

&ecause 9insert name: has been absent through illness/ the school will bereporting the absence in the normal way but will not be informing the %ationalEducational Welfare &oard that it is concerned about your child#s educationalwelfare.

5nder the law/ eery child must attend school regularly up to si6teen years of ageor complete at least three years post primary education whicheer comes later.When a child is absent/ you as parent must let the school 0now the reason for theabsence eery time. It is school policy to do this in writing.

If you wish to discuss 9&nsert name> attendance/ please contact the school toarrange an appointment to meet with 9name "# tea$%er: as soon as possible.

Than0 you for you co