Sample Agenda

CITY OF SAN MARINO

CITY COUNCIL AGENDA

Richard Sun, DDS, Mayor www.cityofsanmarino.org

Richard Ward, Vice Mayor (626) 300-0700 Phone

Dennis Kneier, Council Member (626) 300-0709 Fax

Eugene Sun, Council Member City Hall Council Chamber

Allan Yung, MD, Council Member 2200 Huntington Drive

John T. Schaefer, City Manager San Marino, CA 91108

WEDNESDAY, SEPTEMBER 12, 2012

CITY HALL

COUNCIL CHAMBER

2200 HUNTINGTON DRIVE, SAN MARINO, CA

REGULAR MEETING AT 6:00 P.M.

PUBLIC HEARING AT 7:30 P.M.

The City of San Marino appreciates your attendance. Citizens’ interest provides the

Council with valuable information regarding issues of the community.

Regular Meetings are held on the 2nd

Wednesday of every month.

In compliance with the American Disabilities Act, any person with a disability who

requires a modification or accommodation in order to participate in a meeting should

contact the City Clerk’s Office at (626) 300-0705 at least 48 hours prior to the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL: Councilman Kneier, Councilman Eugene Sun, Councilman Yung,

Vice Mayor Ward, and Mayor Richard Sun

POSTING OF AGENDA

The agenda is posted 72 hours prior to each meeting at the following locations: City

Hall, 2200 Huntington Drive and the Crowell Public Library, 1890 Huntington Drive. As

a public service, the agenda is also posted on San Marino Cable T.V. Channel 19, and on

the City’s Website: http://www.cityofsanmarino.org

http://www.cityofsanmarino.org/

http://www.cityofsanmarino.org/

CITY COUNCIL AGENDA – SEPTEMBER 12, 2012 PAGE 2 OF 6

PUBLIC COMMENTS

Section 54954.3 of the Brown Act provides an opportunity for members of the public to

address the City Council on any item of interest to the public, before or during the

Council’s consideration of the item, that is within the subject matter jurisdiction of the

City Council.

MOTION TO WAIVE FURTHER READINGS

This action permits the City Council to act on ordinances and resolutions without having

to read the entire text of the ordinance or resolution. The title of an ordinance on First

Reading must be read in its entirety. An ordinance on Second Reading does not require

having the title read. However, the City Council may request that an ordinance or

resolution be read in its entirety before taking any action.

PRESENTATIONS

1. PRESENTATION TO JACK MACLEOD, FORMER PLANNING

COMMISSIONER

2. PRESENTATION TO THOMAS KIBLER, FORMER MEMBER OF THE

DESIGN REVIEW COMMITTEE

3. RECOGNITION OF AVE BORTZ AND JUDY CARTER FOR THEIR

WORK ON THE SAN MARINO CENTENNIAL BOOK.

OATH OF OFFICE

4. INTRODUCTION AND OATH OF OFFICE OF NEW POLICE CHIEF –

TIM HARRIGAN

STUDY SESSION

5. DISCUSSION REGARDING PROPOSED SOCCER FIELD AT

STONEMAN RECREATION CENTER

Recommendation: Staff recommends the City Council receive and file this

informational report.


6. DISCUSSION REGARDING POSSIBILITY OF INSTALLING SOLAR

PANELS AT THE LIBRARY

Recommendation: Staff recommends the City Council receive and file this

informational report.

7. DISCUSSION REGARDING LACY PARK USAGE FEES FOR THE SAN

MARINO MOTOR CLASSIC

Recommendation: Staff recommends the Council provide direction on the three

year agreement with the San Marino Rotary Club, including establishing the fee,

for the use of Lacy Park for the San Marino Motor Classic.

CONSENT CALENDAR

Members of the public may at this time speak on any items on the Consent Calendar.

After which, the Mayor will request members of the City Council to indicate if there are

any items on the Consent Calendar that should be discussed individually. These items

will be pulled from the Consent Calendar and acted on separately.

8. JULY AND AUGUST 2012 DISBURSEMENT REPORTS

Recommendation: “A motion to ratify and file the Disbursement Reports for the

periods ending July 31, 2012 and August 31, 2012.”

9. JULY AND AUGUST 2012 TREASURER’S REPORTS

Recommendation: “A motion to accept and file the Treasurer’s Reports for the

periods ending July 31, 2012 and August 31, 2012.”

10. APPROVAL OF MINUTES

Recommendation: “A motion to approve the Minutes of the Adjourned Regular

Joint Meeting of July 10, 2012, the Regular Meeting of July 11, 2012 and the

Adjourned Regular Meeting of July 27, 2012.”

11. CONSIDERATION OF AWARD OF PROPOSAL FOR CITYWIDE FEE

STUDY

Recommendation: “A motion to award the bid for a comprehensive fee study to

Revenue Cost Specialists, LLC in an amount not to exceed $23,000.”

12. CONSIDERATION OF AWARD OF CONTRACT FOR PREPARATION

OF MANDATED HOUSING ELEMENT REPORT


Recommendation: “A motion to award the bid for housing element update

services to Veronica Tam & Associates in the amount of $24,860.”

13. ACTION TO APPROVE ACCEPTING SAFE ROUTES TO SCHOOLS

GRANT FOR CROSSWALK IMPROVEMENTS ALONG HUNTINGTON

DRIVE

Recommendation: “A motion to 1) authorize the City Manager to sign or submit

documentation with the State of California for Safe Routes to School Funding

under the Department of Transportation for improvements along Huntington

Drive; 2) appropriate $726,600 in expenditures under account no. 241-48-4600-

6153 for the completion of the Safe Routes to School Infrastructure Grant Project;

and 3) appropriate $726,600 in corresponding grant revenues for the Safe Routes

to School Infrastructure Grant Project under account 241-00-3202-3542.”

14. APPROVAL OF AGREEMENT EXTENSION AND APPROPRIATION OF

FUNDS FOR METAL MONITORING IN THE LOS ANGELES RIVER

Recommendation: “A motion to 1) to approve a one-year extension to the

Coordinated Monitoring Plan with Gateway Cities for compliance with the Los

Angeles River Metals TMDL; and 2) appropriate $2,105 under account 101-44-

4150-5170 for the TMDL Coordinated Monitoring Plan.”

NEW BUSINESS

15. ADOPTION OF RESOLUTION NO. R-12-21 ALLOWING FOR A

SECOND TIER FOR SAN MARINO POLCE OFFICERS AT 2% @ 55

Recommendation: “A motion to 1) receive the cost of the 2% at 55 benefit

formula with the three year average final compensation; and 2) adopt Resolution

R-12-21 Resolution of Intention to Approve an Amendment to the Contract

Between the Board of Administration California Public Employee’s Retirement

System and the City Council of the City of San Marino.”

16. CONSIDERATION OF A CONTRACT EXTENSION AND FEE

INCREASE FOR CITY ATTORNEY SERVICES

Recommendation: “A motion to award the contract for legal services to Richards

Watson and Gershon.”

17. REAFFIRMATION OF SAN MARINO CITY COUNCIL’S SUPPORT FOR

COMPLETION OF SR-710

Recommendation: “A motion to affirm Resolution R-06-21.”


18. INTRODUCTION OF ORDINANCE NO. O-12-1267 AMENDING THE

SAN MARINO CITY CODE PERTAINING TO PUBLIC PARADE AND

ASSEMBLY (FIRST READING)

Recommendation: “A motion to read by title only and introduce Ordinance No.

O-11-1267.”

19. AMENDMENT OF MUNICIPAL CODE TO ALLOW FOR SALE OF

SURPLUS CITY PROPERTY AT AUCTION

Recommendation: “A motion to read by title only and introduce Ordinance O-12-

1268 regarding the disposition of surplus and unclaimed property and amending

the San Marino Municipal Code.”

PUBLIC HEARINGS – 7:30 P.M.

20. CONSIDERATION OF APPROVAL FOR ABOVE GROUND UTILITY

CABINET (1510 WAVERLY ROAD)

Recommendation: “A motion to approve the installation of above ground utility

equipment and to approve DRC12-75 for the related retaining wall subject to the

conditions as outlined in the report.”

21. INTRODUCTION OF ORDINANCE O-12-1266 ALLOWING FOR A

SECOND TIER FOR SAN MARINO POLICE OFFICERS AT 2% @ 55

(FIRST READING)

Recommendation: “A motion read by title only and introduce Ordinance No. O-

12-1266.”

WRITTEN COMMUNICATIONS This is an opportunity to announce any written

communications pertaining to the City received by members of the City Council.

COUNCIL REPORTS This is an opportunity for members of the City Council to

inform the public of any meetings or conferences they may have attended.

CITY MANAGER’S REPORT This is an opportunity for the City Manager to inform

the City Council and the public of any upcoming events or matters of interest to the

Community.

CITY COUNCIL CALENDAR

1. Scheduling Dates for Future Council Meetings.

2. Identifying Items for Future Discussion.

3. Strategic Planning Update


PUBLIC WRITINGS DISTRIBUTED

All public writings distributed by the City of San Marino to at least a majority of the City

Council regarding any item on this agenda will be made available at the Public Counter at

City Hall located at 2200 Huntington Drive, San Marino, California.

PUBLIC COMMENTS

The public may at this time speak regarding any city-related issue, provided that no

action shall be taken on any item not appearing on the agenda. Any person desiring to

speak should complete a Speaker’s Form located at the Council Chamber entrance and

hand it to the City Clerk. The Mayor reserves the right to place limits on duration of

comments.

CLOSED SESSION

The City Council will recess to Closed Session to:

22. CONFERENCE WITH LEGAL COUNCIL – ANTICIPATED

LITIGATION PURSUANT TO GOVERNMENT CODE SECTION

54956.9(b) – (1 CASE)

23. CONFERENCE WITH LABOR NEGOTIATOR—PURSUANT TO

GOVERNMENT CODE SECTION 54957.6:

Agency Negotiator: City Manager, John Schaefer

Employee Organization: San Marino Fire Fighters’ Association

RECONVENE TO OPEN SESSION

CLOSED SESSION REPORT

ADJOURNMENT

The San Marino City Council will adjourn to the next adjourned regular meeting to be

held on MONDAY, SEPTEMBER 17, 2012, at 6:00 P.M. in the City Hall Council

Chamber, 2200 Huntington Drive, San Marino, California.

VERONICA RUIZ, CMC

CITY CLERK

PRESENTATION TO JACK MACLEOD, FORMER

PLANNING COMMISSIONER

AGENDA ITEM NO. 1

PRESENTATION TO THOMAS KIBLER, FORMER

MEMBER OF THE DESIGN REVIEW COMMITTEE

AGENDA ITEM NO. 2

RECOGNITION OF AVE BORTZ AND JUDY

CARTER FOR THEIR WORK ON THE SAN

MARINO CENTENNIAL BOOK

AGENDA ITEM NO. 3

INTRODUCTION AND OATH OF OFFICE OF NEW

POLICE CHIEF – TIM HARRIGAN

AGENDA ITEM NO. 4

AGENDA ITEM NO. 5

TO: MAYOR AND CITY COUNCIL

FROM: JOHN SCHAEFER, CITY MANAGER

BY: SUE COBB, COMMUNITY SERVICES DIRECTOR

ROSA PINUELAS, RECREATION MANAGER

PADDY TABER, ADMINISTRATIVE ANALYST

DATE: SEPTEMBER 12, 2012

SUBJECT: SOCCER FIELD AT STONEMAN

BACKGROUND

This item was placed on the “Making San Marino Better” master schedule at the request of Council Member

Kneier. Staff researched the installation and maintenance costs along with feasibility of placing a field on

the Stoneman property.

The original proposal was for a 40 yard by 70 yard field to be located in the south eastern corner of the

property along Huntington Drive and Granada Avenue. This location would require the relocation of one

play structure, one portable classroom, storage structure and an electrical transformer. A landscape architect

was brought in to evaluate the location and provide site recommendations along with a cost analysis for the

installation and annual maintenance costs.

After viewing the site for feasibility, the architect determined there were a number of deficiencies that would

preclude it from being a suitable soccer field location. First was the limited space around the field, generally

a 10-15 foot perimeter is recommended around a sports field for spectators, the intended location does not

allow for any spectator space. Secondly, the proximity to the streets of Huntington Drive (south side) and

Granada Avenue (east side) present a traffic hazard during the course of play. A 10 foot fence would need

to be installed to contain the activity, which would be in violation of the City’s municipal code. Finally, it

was pointed out that there is an existing slope on surface grade that would have to be eliminated with

retaining walls and backfill prior to creating a field. In the place of the slope, drains and a retaining wall

would have to be considered in the field design to accommodate water runoff. An alternative location

running north and south was proposed by the architect but the size, 25 yards by 50, yards would not be large

enough to accommodate AYSO minimum of 30 yards by 50 yards. Cost estimates for the maintenance of a

Soccer field provided by the landscape architect was $50,000 annually. The landscape architect offered to

produce a conceptual site design plan along with an itemized unit cost estimate for the design and

construction of the project at a fee of $1,200 to complete.

Staff meet with EC Construction Company to determine the costs to install a 40 yard by 70 yard soccer

field. Given the limited size of the intended space and the afore mentioned deficiencies, it was decided the

only area where a 40 yard by 70 yard field would fit on the Stoneman site would be directly south of the

building running east to west. This space is currently the location of visitor and staff parking (50 regular

City of San Marino

AGENDA REPORT

Richard Sun, DDS Mayor

Richard Ward

Vice Mayor

Dennis Kneier

Council Member

Eugene Sun

Council Member

Allan Yung, MD

Council Member

AGENDA ITEM NO. 5

stalls and 2 handicapped). A field located in this space would entirely remove the fifty-two (52) parking

spaces. Twenty (20) of the fifty-two (52) spaces could be recaptured by using the south eastern corner of

the site where the field was originally proposed, but (32) parking spaces would be lost. The costs to install

the soccer field at Stoneman would be $785,000. The scope of work includes the following:

1. Remove 40 X 70 yards of asphalt and dirt at north end of Stoneman playground.

2. Remove existing chain link fence and posts.

3. Remove existing grass area and irrigation and pave with 4” new asphalt for parking spaces.

4. Over excavate, install irrigation, top soil, soil amendments, and sod for a 40 X 70 yard soccer field

including spectator area

5. Provide goals, nets and striping for field.

6. Stripe new parking lot, approximately 20 stalls, and install new chain link fence for parking area

Finally, the proposed site of the soccer field is also the home to the City’s Recreation Department. From the

Stoneman School site, the Department operates preschool, daycare and contract classes throughout the year.

As such, the available field space would be limited to non-operating hours, after 6:30 pm September-May

and after 5:30 pm June-August. The site does not currently have field lighting; therefore field use would

have to be limited to daylight hours.

FISCAL IMPACT

The costs associated with installing a 40 yard by 70 yard soccer field at Stoneman School are estimated at

$785,000. Annual maintenance costs are estimated at $50,000. It has been suggested that Public Works

would be able to defer some of the demolition costs or 10% ($78,500) associated with installation.

RECOMMENDATION

Staff recommends the City Council receive and file this informational report.

Attachments: Originally Proposed Field Site

Newly Proposed Field Site

100 yards

50 yards

40 yards

10 yards

60 yards

AGENDA ITEM NO. 6


FROM: JOHN SCHAEFER, CITY MANAGER

BY: SUE COBB, COMMUNITY SERVICES DIRECTOR

ANN DALLAVALLE, CITY LIBRARIAN

PADDY TABER, ADMINISTRATIVE ANALYST


SUBJECT: EVALUATION OF SOLAR SYSTEM TO OFFSET

THE ESCALATING COST OF ELECTRICITY AT THE

CROWELL PUBLIC LIBRARY

BACKGROUND

This item was placed on the “Making San Marino Better” master schedule at the request of Mayor Sun.

Staff analyzed the cost benefit of installing a solar power system at the Crowell Public Library to offset the

rising cost of electricity.

Staff solicited proposals from four different companies, receiving only one response. Three of the

companies cited the roof/parking lot space as inadequate for placing the amount of panels needed to offset

the building’s power demands. The single responding company, Green Wire Technologies, Inc, submitted a

proposal for a $215,040. The proposal estimated that 50 Kilowatt (kW) could be installed on the south

facing roof area of the library, an area that covers approximately 7,500 square feet. It was suggested that

this amount of solar power would not be enough to offset the library’s electrical demand of 200 kW. Green

Wire suggested an alternative goal for the library would be offsetting at least 15% of the demand allowing

the facility to participate in SCE’s “Option R” program.

The proposal was submitted to Southern California Edison for an engineer level economical evaluation of

the project. Staff has met with SCE representatives to discuss their findings. It was determined that SCE’s

“Option R” was not a viable solution as the proposed project does not have an energy savings profile that

would benefit from the program. Specifically, the solar generator proposed would have to be three to four

times larger in order to offset enough reliance on SCE supplied power to qualify for the “Option R”

program.

Cost Savings Annually

A study of electric consumption for a 12 month period (June 2011-May 2012) was analyzed. During that

period, the library used 332,214 kilowatt hours (kWh). Based on the submitted proposal, a solar installation

would produce only 76,751 kWh offsetting the overall reliance on SCE power by 23.1%. According to

SCE, the avoided energy costs would equate to $8,556. While the proposal from Green Wire resulted in a

similar 24% reduction of power reliance, the projected Green Wire savings were 2.5 times higher at $21,065

in the initial year. Further analysis conducted by staff and supported by SCE found a number of

City of San Marino

AGENDA REPORT


Richard Ward Vice Mayor

Dennis Kneier Council Member

Eugene Sun Council Member

Allan Yung, MD Council Member

AGENDA ITEM NO. 6

errors/discrepancies in the proposal that contributed to the overestimated savings projection. Those factors

are included in the attached appendix.

In summary, the installation of a Solar System to offset the costs of reliance of traditional electric

consumption will not financial meet the City’s goal. Factoring in the initial cost for the system and ongoing

maintenance and dividing the deferred electrical cost savings over a 25 year payback period results in a 1%

rate of return.

FISCAL IMPACT

The costs associated with installing a solar system at the Crowell Public Library would be $215,040.

Annual maintenance and insurance costs are estimated initially at $922 per year escalating to $1,873 over a

product life span of 25 years. These maintenance costs do not include the inverter replacement costs of

$81,346 over the life span of the system, as referenced in appendix A. The total cost of purchasing and

maintaining the proposed solar system would be $329,912 over a 25 year period. The projected energy

savings over a 25 year period would be $311,945.

RECOMMENDATION

Staff recommends the City Council receive and file this informational report.

Attachments: Appendix A

AGENDA ITEM NO. 6

Appendix A: Cost/Benefit Discrepancies between Green Wire Proposal and SCE Analysis

A. Tax incentive- The California Solar Initiative (CSI) is the solar rebate program for California

consumers that are customers of the investor-owned utilities - Pacific Gas and Electric (PG&E),

Southern California Edison (SCE), San Diego Gas & Electric (SDG&E). The Green Wire

proposal estimated the Cities savings to be $16,365. SCE stated the proposal was using the

commercial incentive rate instead of the Government/Non-Profit rate and the actual savings

would be $52,842. The cash flow analysis that was performed by SCE factored in the complete

CSI amount of $52,842 which had little impact on the overall cost benefit ratio of the project.

B. Inverter Replacement- In order for a solar system to convert the power from Direct Current

(DC) to Alternating Current (AC) it needs a power inverter. Power inverters have a live span of

5 to 10 years. Using the average of 7 years and assuming the initial inverter would be replaced

under warranty, it was projected that two additional inverters would have to be purchased over

the lifespan of a 25 year system. It was estimated that the invertors would cost approximately

$81,346 for a total of two. The inverter replacement factor was not included in the Green Wire

proposal.

C. SCE Escalation- Escalation is the provision that allows the increase of costs to be passed on in

one way or another. The proposal submitted by Green Wire assumed an SCE escalation factor of

5.5 %, SCE has averaged an escalation of 4.5% between the years of 1998-2010, which included

2001 where the increase was 31% due to the energy crisis. If you withdraw 2001 energy crisis

year, the average is 2.5%. For purposes of analyzing the proposal, SCE used an average of 3%

to calculate escalation.

AGENDA ITEM NO. 7


FROM: JOHN T. SCHAEFER, CITY MANAGER

BY: LUCY GARCIA, ASSISTANT CITY MANAGER


SUBJECT: SAN MARINO ROTARY CLUB: THREE YEAR AGREEMENT

FOR SAN MARINO MOTOR CLASSIC

BACKGROUND

The San Marino Rotary Club has a two-year history in San Marino of conducting car shows. The car show--

The San Marino Motor Classic-- is an annual community event that brings increased public awareness of the

history of motor vehicles through an exhibit of historical automobiles. Proceeds raised from the car show(s)

benefit the Pasadena Humane Society & SPCA and the Rotary Club of San Marino, both of which are

501(c)3 non-profit charities. Last year, the car show grossed over $100,000 toward charitable causes.

Approximately 2000 tickets were sold to the public.

The Rotary Car Show is conducted in June from 9 am to 4 pm at Lacy Park with cars entering along

Huntington Drive and Virginia. The event is a one-day car show, with one-day advance preparation and one-

day post clean up. Full closure of the park is required on the day of the event, except for show coordinators,

car owners, and ticket buyers. Park reservations are not granted during any of the days the car show is being

prepared, conducted, or cleaned. The car show includes provisions for on-site food and drink vendors and

on-site portable restrooms, which are handled by the Rotary Club pursuant to County Health Department

requirements. In 2011 and 2012, the City Council authorized use and closure of Lacy Park in exchange for

$1,400 in lost revenues, not including other direct program costs (ie, insurance, police and maintenance) to

be paid directly or reimbursed to the City.

The current request from the Rotary Club is for a three-year permit for an annual car show covering 200-400

vehicles and 2000-3000 spectators at any one time. As in prior years, the Rotary Club agrees to provide/pay

for insurance, event security, and trash clean up. However, the City Council is also interested in

determining if other costs should apply to the Rotary Club for their use of the park, including but not limited

to, other lost revenues, wear and tear to the park, and indirect costs.

ANALYSIS

There are three approaches the City Council can discuss in determining an appropriate fee structure for the

use of Lacy Park. The first is based on existing park policy and fee schedules for the use Lacy Park; the

second on other facility rental programs throughout the City; and the third is based on fee structures used by

other jurisdictions for similar events.

City of San Marino

AGENDA REPORT Richard Sun, DDS Mayor





AGENDA ITEM NO. 7

1. The typical process for reservations at Lacy Park includes a Group Activity Permit (for groups over

15 persons) and a fee of $65 per reservation. If more than 50 people are in the group, the applicant

pays an additional $2 (Resident) or $4 (Non Resident) per person after the first 50. There are seven

available reservation sites at the park; thus, the City can expect to receive $1,365 in reservations (7

sites x $65 per site x 3 days) if all the sites are reserved. In the case where an estimated 2000 guests

are expected, the Council could also expect a fee of an additional $2 for each person after the first

350 guests or $3,300 (2000- 350 x $2). In addition, there is another $500 in lost revenues from

general admissions to the park on a typical Summer Sunday. Hence, the total fees applied to the

Rotary Club could be estimated up to $5,165 for the San Marino Motor Classic Car Show, not

including direct costs such as insurance fees, and similar event expenses.

2. The second option for the Council is the establishment of a facility fee for the use of the park for

non-profit San Marino based organizations. The process is similar to what’s allowed at the Crowell

Public Library and the San Marino Center, whereby recognized San Marino-based community non-

profit organizations receive discounts over the private use rates. In the case of the car show, a 50%

discount could be presumed at $5165 x 50% or $2,583. The challenge with this option is that the fee

would need to be incorporated into the existing fee schedule. The Council is advised that adding it

to the fee schedule at the published discounted rate could open the door to a substantial number of

San Marino-based non-profits wanting exclusive use of the park as long as the fee is paid. Over

time, increased use of the park for private activities requiring full closure of the facility would have a

substantial burden on the neighbors and result in increased maintenance and wear and tear to the

park.

3. The final option considers a memorandum of understanding with San Marino Rotary for the use of

Lacy Park for the car show in exchange for a flat fee. In the case of the San Marino Motor Classic,

one arrangement could be a price per vehicle (with a maximum of 400 vehicles) at a price per car

(from $7 to $15 per car) plus any insurance, maintenance and security costs. This process (of price

per vehicle) appears consistent with other jurisdictions’ arrangements for car shows on public parks.

FISCAL IMPACT

The total impact to the City’s General Fund is a loss of $1,365 to $5,165 to the City’s revenues for the closure of

the park for the San Marino Motor Classic by the Rotary Club. The impact does not address wear and tear to the

park over time. Wear and tear includes the replacement of turf and other surfaces at the park; however, this is

hard to assess because use of Lacy Park for the car show represents a very small fraction of the park's use.

Irrigation, if broken, would immediately be covered under the event’s insurance as would other possible

occurrences. The direct costs related to the event (ie, insurance, maintenance, and security) are completely

covered by the Rotary Club; thus, no additional impact to the General Fund would apply for approving this event.

RECOMMENDATION

Staff recommends the Council provide direction on the three year agreement with the San Marino Rotary

Club, including establishing the fee, for the use of Lacy Park for the San Marino Motor Classic.

AGENDA ITEM NO. 8



BY: LISA BAILEY, FINANCE DIRECTOR


SUBJECT: DISBURSEMENTS REPORTS FOR THE MONTHS OF

JULY & AUGUST, 2012

BACKGROUND

Attached are the general account check register and wire transfer reports for the month of July and

August, 2012. These reports were prepared by the Accountant I and have been reviewed and approved

by the Finance Director. All disbursements for the month are summarized and totaled below.

FISCAL IMPACT

Schedule of Disbursements

General Account Checks 77637-78085 & EFTs 2,536,232.78

Payroll Checks 51405-51541 93,561.89

07/02/12 Direct Deposit 131,066.04

07/03/12 Direct Deposit 18,896.14

07/06/12 Direct Deposit 272,645.28

07/06/12 Fed Tax 99,515.45

07/06/12 State Tax 27,742.60

07/20/12 Direct Deposit 293,664.83

07/20/12 Fed Tax 66,503.03

07/20/12 State Tax 18,856.50

08/03/12 Direct Deposit 280,402.52

08/03/12 Fed Tax 60,482.68

08/03/12 State Tax 16,860.95

08/17/12 Direct Deposit 296,679.09

08/17/12 Fed Tax 75,308.08

08/17/12 State Tax 21,070.18

08/31/12 Direct Deposit 260,648.79

08/31/12 Fed Tax 54,012.45

08/31/12 State Tax 14,980.99

4,639,130.27

City of San Marino

AGENDA REPORT

Richard Sun, DDS

Mayor

Richard Ward

Vice Mayor

Dennis Kneier

Council Member

Eugene Sun

Council Member

Allan Yung, MD

Council Member

AGENDA ITEM NO. 8

Schedule of Wire Transfers

Between LAIF and City Checking Accounts

Date Description Amount In (Out)

07/03/12 To Main from LAIF (1,000,000.00)

07/05/12 To Payroll from LAIF (425,000.00)

07/05/12 To Main from LAIF (150,000.00)

07/17/12 To Main from LAIF (1,000,000.00)



08/07/12 To Main from LAIF (650,000.00)


(4,305,000.00)

RECOMMENDATION

Staff recommends that the Council ratify and file the Disbursements Report for the periods ending

July 31, 2012 and August 31, 2012. If Council concurs, the appropriate action would be:

“A motion to ratify and file the Disbursements Reports for the periods ending July 31, 2012

and August 31, 2012.”

Attachments: Disbursements Reports

July, 2012 Disbursements Report

Account Number Vendor Description GL Date Check No Amount Prior

Balance Sheet

Accounts:102-00-2012-6160 PERS PR Batch 00703.07.2012 PERS Employer Share 07/27/2012 0 66,938.73

102-00-2016-0000 PERS (Medical) PR Batch 00703.07.2012 Ins Prem Bene/125 Plan 07/27/2012 0 41,336.52

102-00-2012-6160 PERS PR Batch 00701.07.2012 PERS Employee Share 06/30/2012 0 18,934.31

609-00-1020-9460 Metro Water Domestic Water-May 06/30/2012 0 15,682.87

102-00-2012-7030 ICMA RHS PR Batch 00005.07.2012 Retirement Health Savings Plan 06/30/2012 0 15,012.19


102-00-2012-6160 PERS PR Batch 00703.07.2012 PERS Employee Paid (Full Time) 07/27/2012 0 8,441.92

102-00-2016-0000 PERS (Medical) PR Batch 00701.07.2012 Ins Prem Ded/125 Plan 06/30/2012 0 8,014.95

102-00-2012-3190 ICMA Retirement (457) PR Batch 00701.07.2012 Deferred Comp 06/30/2012 77747 7,369.87


609-00-2048-7370 San Marino School District School Fees-July 07/27/2012 77868 6,502.40


102-00-2012-6160 PERS PR Batch 00703.07.2012 PERS Employee Paid (General) 07/27/2012 0 6,015.75


102-00-2012-3190 ICMA Retirement (457) PR Batch 00701.07.2012 Deferred Comp Benefit 06/30/2012 77747 5,902.41


102-00-2020-0000 Delta Dental PR Batch 00702.05.2012 Dent Ins/125 Plan/PPO 06/01/2012 77518 3,786.19


101-00-1060-0000 Vina Engraving Centennial Stickers 06/30/2012 77821 2,248.95

102-00-2020-0000 Delta Dental August Premium-PPO 07/13/2012 77741 2,013.64

102-00-2015-0000 Prudential Municipal Pool PR Batch 00703.07.2012 Short/Long Term Disability 07/27/2012 77862 1,732.32

102-00-2036-0000 American Fidelity Assurance PR Batch 00701.07.2012 Med Flex/125 Plan 06/30/2012 0 1,619.33


102-00-2015-0000 Lincoln Financial Group Binder Check 07/13/2012 77752 1,589.60

102-00-2012-6050 Union Bank of CA N.A. PR Batch 00701.07.2012 PARS Employee Portion 06/30/2012 0 1,390.41

102-00-2012-6050 Union Bank of CA N.A. PR Batch 00701.07.2012 PARS Employer Portion 06/30/2012 0 1,390.41

101-00-1060-0000 Advanced Battery Systems Battery Chargers/Auto Eject Plug 07/27/2012 77830 1,383.62



102-00-2020-0000 Delta Dental July Premium-PPO 07/01/2012 77518 1,252.32

297-00-2048-2879 Richards Watson & Gershon Huntington Library Expansion Legal Services-April 06/30/2012 77810 915.00

102-00-2014-0000 Humana Insurance Co PR Batch 00702.07.2012 ER Paid Life Insurance 06/22/2012 77532 879.19


City of San Marino

1 of 27


102-00-2012-3080 ICMA Retirement (401) PR Batch 00703.07.2012 Deferred Comp-Management 07/27/2012 77847 858.68

102-00-2012-6160 PERS PR Batch 00703.07.2012 PERS Employee Paid (Part-Time) 07/27/2012 0 818.42

102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.07.2012 Fire Dept LTD/125 Plan 06/22/2012 0 767.10


102-00-2012-7030 ICMA RHS PR Batch 00703.07.2012 Retirement Health Savings Plan 07/27/2012 0 724.87

102-00-2032-0000 American Fidelity Assurance PR Batch 00701.07.2012 Dep Care/125 Plan 06/30/2012 0 693.50



102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.07.2012 Firefighter Dues 06/30/2012 0 664.50


101-00-2048-6990 Eric Griffis Refund-Overpayment 06/30/2012 77656 630.00

102-00-2015-0000 CA Law Enforcement Assn August Premium-PR Batch 00703.07.2012 Police Dept LTD/125 Plan 07/27/2012 77834 612.50

102-00-2012-6160 PERS PR Batch 00701.07.2012 PERS Buy Back Pre-Tax 06/30/2012 0 577.16


102-00-2015-0000 CA Law Enforcement Assn July Premium-PR Batch 00702.07.2012 Police Dept LTD/125 Plan 06/22/2012 77531 563.50

102-00-2020-0000 Delta Dental PR Batch 00702.05.2012 Dent Ins/125 Plan/HMO 06/01/2012 77518 551.80


101-00-2048-6990 Joalin Kamadinta Refund-Campers AM/PM 06/30/2012 77651 550.00

101-00-2048-6990 Ying Ma Refund-Campers AM 06/30/2012 77667 540.00

102-00-2015-0000 Prudential Municipal Pool July Premium 07/27/2012 77862 530.57

102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.07.2012 San Marino PD Assn 06/30/2012 0 505.00


101-00-1060-0000 Dapper Tire Co Tires 07/13/2012 77740 476.76


102-00-2017-0000 Fidelity Security Life Insurance/Eyemed PR Batch 00703.07.2012 Vision Ins/125 Plan 07/27/2012 77844 424.39

101-00-1060-0000 Thorson Motor Center Trailer Hitch 07/27/2012 77876 389.79

609-00-2048-2575 Friends of Crowell Public Lib Reimbursements-Dvds 06/30/2012 77693 384.00

101-00-2048-6990 Yan Zhu Refund-Chess Masters Camp 06/30/2012 77672 380.00

101-00-2048-6990 Kathleen Bescoby Refund-Summer Theatre Camp 06/30/2012 77650 366.00

101-00-2048-6990 Susanne Leddy Refund-Jr Titan Flag/Jr Titan Cheer 07/27/2012 77825 357.00

297-00-2048-2879 Richards Watson & Gershon Legal Services-May 06/30/2012 77810 343.55

102-00-2024-2750 San Marino City Employees Assn PR Batch 00701.07.2012 San Marino City Employee Assn 06/30/2012 0 329.00


101-00-1060-0000 U.S. Bank OREILLY AUTO-Control Module 06/30/2012 77641 323.20


102-00-2012-6160 PERS PR Batch 00701.07.2012 Pers Buy Back Taxed 06/30/2012 0 307.43


101-00-2048-6990 Cecilia Dominguez Refund-Jr Titan Baseball 06/30/2012 77659 300.00

2 of 27


101-00-2048-6990 Joshua Chen Refund-Jr Titan Tennis 06/30/2012 77661 300.00


101-00-2048-6990 Tieu My Nguyen Refund-Too Cool Two's 06/30/2012 77649 280.00

101-00-2048-6990 Lora Wagner Refund-Jr Campers AM 06/30/2012 77663 280.00

101-00-2048-6990 Tina Russell Refund-Jr Campers 06/30/2012 77783 280.00

101-00-2048-6990 Michelle Rose Refund-Freewheelers 06/30/2012 77671 280.00

101-00-2048-6990 Diana Ford Refund-Jedi Training Camp 06/30/2012 77779 261.00

101-00-2048-6990 Danielle Dirks Refund-Freewheelers 06/30/2012 77666 259.00

101-00-1060-0000 Temple City Auto Parts Starter 06/30/2012 77816 256.42

101-00-2048-6990 Alex Munoz Refund-San Marino Center 06/30/2012 77777 250.00

101-00-2048-6990 Lily Ho Refund-Mandarin Camp 06/30/2012 77660 246.00

102-00-2010-0000 CA State Disbursement Unit PR Batch 00703.07.2012 Earnings Withholding Order 07/27/2012 77835 239.07

101-00-2048-6990 Melissa Raz Refund-Overpayment 06/30/2012 77655 236.00

101-00-2048-6990 Korene Stokke Refund-Jedi Training Camp 07/27/2012 77824 236.00

101-00-2048-6990 Debra Kallas Refund-Youth Fencing Camp 06/30/2012 77775 236.00

101-00-2048-6990 Cindy Tsai Refund-Jedi Training Camp 06/30/2012 77776 236.00

101-00-2048-6990 Winnie Wong Refund-Jedi Training Camp 06/30/2012 77780 236.00

101-00-2048-6990 Monica Young Refund-Jedi Training Camp 06/30/2012 77781 236.00

101-00-2048-6990 Fawn Brodey Refund-Lacy Campers All Day 06/30/2012 77770 230.00

101-00-2048-6990 Tracy Ho Refund-Dragon Techno 07/27/2012 77826 225.00

101-00-3044-4510 California American Water San Marino City Fee 06/30/2012 77797 221.12

101-00-2048-6990 Jennie McNulty Refund-Overpayment 06/30/2012 77787 206.00

102-00-2011-0000 American Fidelity Assurance PR Batch 00701.07.2012 Accident Insurance-Before Tax 06/30/2012 0 193.95


101-00-2048-6990 Debra Kallas Refund-Chess Masters Camp 06/30/2012 77775 190.00

102-00-2028-0000 LegalShield PR Batch 00701.07.2012 Prepaid Legal Services 06/30/2012 77851 189.31


102-00-2012-7030 ICMA RHS PR Batch 00701.07.2012 Retirement Health Savings-John 06/30/2012 0 185.40

101-00-2048-6990 Paul Yokoyama Refund-Youth Fencing 06/30/2012 77657 178.00

101-00-2048-6990 Connie Lan Refund-Tennis for All 07/27/2012 77815 175.00

101-00-2048-6990 Mark Leung Refund-Golf Camp 07/27/2012 77827 175.00

101-00-2048-6990 Hal Suetsugu Refund-Golf Camp 07/27/2012 77828 175.00

101-00-2048-6990 Connie Cheng Refund-Overpayment 06/30/2012 77665 173.00

101-00-2048-6990 Annie Chui Refund-Jr T Basketball 06/30/2012 77646 166.00

101-00-2048-6990 FenFang Ye Refund-Private Swim Lessons 06/30/2012 77784 160.00

102-00-2010-0000 Vehicle Registration Collection PR Batch 00701.07.2012 Earnings Withholding Order 06/30/2012 77758 158.70

102-00-2011-0000 American Fidelity Assurance PR Batch 00701.07.2012 Life Insurance-After Tax 06/30/2012 0 158.68


3 of 27


101-00-2048-6990 Derrick Wong Refund-Mandarin for Kids 06/30/2012 77647 156.00

101-00-2048-6990 Eva Yee Refund-Tsunami Swim 06/30/2012 77670 151.00

101-00-2048-6990 Shendee Teng Refund-Jr Titan Baseball 06/30/2012 77642 150.00

101-00-2048-6990 Winnie Wong Refund-Rocket Powered Mars,Dragon Techno 06/30/2012 77780 150.00

101-00-2048-6990 Sheau Lin Refund-Brit-West Soccer Cam 06/30/2012 77788 149.00


101-00-2048-6990 Marcy Ulrich Refund-Jr Campers PM 06/30/2012 77778 135.00

101-00-2048-6990 Dan Seto Refund-Overpayment 06/30/2012 77662 111.00

101-00-2048-6990 Maggie Calis Refund-Level 3 06/30/2012 77643 110.00

102-00-2011-0000 American Fidelity Assurance PR Batch 00701.07.2012 Cancer Insurance-Before Tax 06/30/2012 0 108.41


102-00-2012-6160 PERS PR Batch 00703.07.2012 PERS Survivor Benefit 07/27/2012 0 107.88

101-00-1060-0000 U.S. Bank OREILLY AUTO-Control Module 06/30/2012 77641 106.36

101-00-2048-6990 Margaret Chih Refund-Kids Cooking Class 06/30/2012 77653 106.00


101-00-2048-6990 Diana Sadri Refund-Mandarin for Kid 4-6 06/30/2012 77669 105.00

101-00-1060-0000 Interstate Battery Systems of Battery 07/27/2012 0 102.17

609-00-2048-2575 Friends of Crowell Public Lib Reimbursements-Membership 06/30/2012 77693 100.00

102-00-2012-6160 PERS PR Batch 00703.07.2012 PERS Retro Pay 07/27/2012 0 97.65

101-00-1060-0000 Advanced Battery Systems Battery Charger 07/27/2012 77830 87.00

101-00-2048-6990 Una Battaglia Refund-Level 4,3,2 06/30/2012 77644 81.00

102-00-2011-0000 American Fidelity Assurance PR Batch 00701.07.2012 Disability STD-After Tax 06/30/2012 0 80.12


101-00-2048-6990 Gail Chang Refund-Private Swim Lessons 06/30/2012 77772 80.00


102-00-2011-0000 American Fidelity Assurance PR Batch 00701.07.2012 Cancer Insurance-After Tax 06/30/2012 0 67.80


101-00-1060-0000 Temple City Auto Parts Alternator 07/27/2012 77875 66.18

101-00-1060-0000 Temple City Auto Parts Paint 07/27/2012 77875 65.82

101-00-1060-0000 Temple City Auto Parts Filters,Water Pump 07/27/2012 77875 65.07

101-00-2048-6990 Robyn Hansen Refund-Overpayment 07/27/2012 77823 64.00

102-00-2020-0000 Delta Dental July Premium-HMO 07/01/2012 77518 59.07

102-00-2020-0000 Delta Dental August Premium-HMO 07/13/2012 77741 59.07

101-00-2048-6990 Laurie Modean Refund-Level 4 06/30/2012 77645 55.00

101-00-2048-6990 Annie Chui Refund-Overpayment 06/30/2012 77646 55.00

101-00-2048-6990 Rose Wang Refund-Level 2 06/30/2012 77767 55.00

101-00-2048-6990 Jim Boitnott Refund-Level 5 06/30/2012 77654 55.00

101-00-2048-6990 Harry Surmenian Refund-Tiny Tots 06/30/2012 77773 55.00

4 of 27


101-00-2048-6990 Grace Navarrete Refund-Level 4 06/30/2012 77673 55.00

102-00-2015-0000 H. Wilson Insurancenter Inc July Premium 07/01/2012 0 54.00

101-00-3040-0000 California American Water San Marino Franchise Fee 06/30/2012 77797 52.88

101-00-2048-6990 Joalin Kamadinta Refund-Non-Resident Fee 06/30/2012 77769 50.00

101-00-2048-6990 Armine Darahdgian Refund-Overpayment 06/30/2012 77774 50.00

101-00-1060-0000 Temple City Auto Parts Filters 07/27/2012 77875 42.98

101-00-2048-6990 Monica Perez Refund-Overpayment 06/30/2012 77786 37.00

101-00-2048-6990 Melissa Huang Refund-Freewheelers 06/30/2012 77766 36.00

101-00-2048-6990 Lily Chen Refund-Pee Wee Tsunami 06/30/2012 77658 36.00

102-00-2011-0000 American Fidelity Assurance PR Batch 00701.07.2012 Accident Insurance-After Tax 06/30/2012 0 29.41



101-00-2048-6990 Jenny Liu Refund-Level 6 06/30/2012 77652 27.00

102-00-2012-6160 PERS PR Batch 00701.07.2012 PERS Retro Pay 06/30/2012 0 26.16

101-00-2048-6990 David P Basulto Refund-Fun with Phonics 06/30/2012 77795 25.00

101-00-2048-6990 Lina Chen Refund-Intro to Piano 06/30/2012 77771 22.00

101-00-2048-6990 Shirley Chui Refund-Private Swim Lessons 06/30/2012 77668 20.00

102-00-2012-6160 PERS PR Batch 00701.07.2012 PERS Employer Paid Uniform 06/30/2012 0 12.93

101-00-1060-0000 Temple City Auto Parts Filter 07/27/2012 77875 12.43


101-00-2048-6990 Annie Chui Refund-Dolphin Tsunami 06/30/2012 77646 10.00

101-00-1060-0000 Temple City Auto Parts Spark Plugs/Filters 07/27/2012 77875 9.83

102-00-2015-0000 H. Wilson Insurancenter Inc August Premium 07/27/2012 0 4.40

102-00-2028-0000 LegalShield July Legal Fees 07/27/2012 77851 -0.02

102-00-2014-0000 Humana Insurance Co August Premium 07/27/2012 77846 -11.70

102-00-2016-0000 PERS (Medical) July Premium 07/01/2012 0 -52.00

101-00-1060-0000 Temple City Auto Parts Credit 06/30/2012 77816 -98.00

102-00-2016-0000 PERS (Medical) August Premium 07/27/2012 0 -1,304.37

297,896.50 247,377.33

City Council Accounts:

101-01-4480-0000 U.S. Bank LEAGUE OF CA CITIES-Conference-R.Sun 06/30/2012 77641 475.00

101-01-4480-0000 U.S. Bank LEAGUE OF CA CITIES-Conference-R.Ward 06/30/2012 77641 475.00

101-01-4480-0000 U.S. Bank SWEET & SAVORY-Goal Setting Lunch Meeting 06/30/2012 77641 251.21

101-01-4480-0000 U.S. Bank JULIENNE-Council Meeting Food 06/30/2012 77641 110.05

101-01-4420-0000 Plaza Printing Business Cards-A.Yung 07/27/2012 77861 64.13

101-01-4376-0000 U.S. Bank STARBUCKS-Coffee 06/30/2012 77641 51.80

101-01-4480-0000 U.S. Bank HOW'S MARKET-Council Meeting Supplies 06/30/2012 77641 49.40

5 of 27


101-01-4376-0000 U.S. Bank STAPLES-Supplies 06/30/2012 77641 46.74

101-01-4480-0000 U.S. Bank HOW'S MARKET-Council Meeting Supplies 06/30/2012 77641 27.13

101-01-4376-0000 U.S. Bank HOW'S MARKET-Supplies 06/30/2012 77641 14.65

1,565.11 1,303.35

Administration Accounts:

101-07-4150-0000 Springbrook Software Inc Annual Maintenance-7/1/12-6/30/13 07/01/2012 77521 11,787.63

101-07-4396-0000 San Gabriel Valley Council of Governments Membership Dues-2012/2013 07/01/2012 77536 8,959.00

101-07-4106-2755 Richards Watson & Gershon Legal Services-May 06/30/2012 77810 5,555.00

101-07-4150-0000 LSL CPAs 2012 Financial Audit 06/30/2012 77707 5,000.00

101-07-4399-0000 SLK.US Inc Computers-M.Olmos,L.Bailey,A.Cosylion 07/13/2012 0 4,603.39

101-07-4202-0000 San Marino Tribune Legal Ad 07/27/2012 0 3,811.86

101-07-4150-0000 SLK.US Inc Computer Service-May 06/30/2012 0 3,325.00

101-07-4150-0000 Carol Cowley Human Resources Services-7/9/12-7/19/12 07/27/2012 0 3,150.00

101-07-4150-0000 SLK.US Inc Computer Service-April 06/30/2012 0 2,977.06

101-07-4150-0000 Marilyn McGuire Snider Facilitator Strategic Planning-6/6/12 06/30/2012 77720 2,950.18

101-07-4106-2755 Richards Watson & Gershon Legal Services-April 06/30/2012 77810 2,848.82

101-07-4396-0000 Liebert Cassidy Whitmore Membership-7/1/12-6/30/13 07/30/2012 77884 2,530.00


101-07-4396-0000 Southern CA Asn of Governments Membership Dues-2012/2013 07/01/2012 77520 1,353.00

204-07-4150-0000 Alliant Insurance Services Inc Crime Insurance Renewal-7/1/12-7/1/13 07/01/2012 77512 1,348.00

101-07-4150-0000 Michelle Snider Luna Graphic Recording of Strategic Planning Retreat-6/6/12 06/30/2012 77709 1,311.38

101-07-4476-0000 State Farm Insurance Fidelity Bond-8/29/12-8/29/13 07/27/2012 77873 1,145.00

101-07-4106-3415 Filarsky & Watt LLP Legal Services-5/31/12-6/13/12 06/30/2012 0 635.00

101-07-4106-2755 Richards Watson & Gershon Cal-Am Legal Fees-May 06/30/2012 77713 500.00

101-07-4332-0000 County of L.A.-Auditor/Control LAFCO Fees-2012/2013 07/27/2012 77839 496.85

101-07-4480-0000 U.S. Bank LEAGUE OF CA CITIES-Conference-M.Ballantyne 06/30/2012 77641 475.00

101-07-4480-0000 U.S. Bank LEAGUE OF CA CITIES-Conference-L.Garcia 06/30/2012 77641 475.00

101-07-4376-0000 Office Depot Clear Labels,Boxes,Toner,Flags 06/30/2012 77710 440.49

101-07-4376-0000 Greatland Corporation W2's & 1099 Forms and Envelopes 06/30/2012 77698 422.47

101-07-4396-0000 CCMF 2012/2013 Membership Dues-J.Schaefer 07/13/2012 77739 400.00

101-07-4202-0000 San Marino Tribune Legal Ad 06/30/2012 0 351.00

101-07-4150-0000 PERS (Medical) July Premium-Admin Fee 07/01/2012 0 335.99

101-07-4420-0000 Dept of Motor Vehicles Bike License Plates/Forms 07/27/2012 77840 327.00


101-07-4376-0000 Office Depot Copy Paper,Report Covers,USB Drive,Post-It Notes 06/30/2012 77710 299.16

101-07-4316-0000 GE Capital Copier Lease 06/30/2012 77695 247.30

101-07-4150-0000 PERS (Medical) August Premium-Admin Fee 07/27/2012 0 233.33

101-07-4106-2755 Richards Watson & Gershon Utility Legal Fees-May 06/30/2012 77713 225.00

6 of 27


101-07-4376-0000 Office Depot Plates,Coffees,Cups,Forks 07/27/2012 77859 198.86

101-07-4436-0000 Department of Justice Fingerprint ID-May 06/30/2012 77687 192.00

101-07-4106-3415 M&M Court Reporters Inc Cancellation Fee 06/30/2012 77806 150.00

101-07-4376-0000 Office Depot Envelopes,Stapler 07/27/2012 77859 141.67

101-07-4316-0000 SDS Security Design Systems Quarterly Service-Sep 07/01/2012 77535 99.00


101-07-4106-2755 Richards Watson & Gershon Cal-Am Legal Fees-April 06/30/2012 77713 75.00

101-07-4106-2755 Richards Watson & Gershon Legal Services-February 06/30/2012 77810 75.00

101-07-4316-0000 SDS Security Design Systems Monthly Service-Jul 07/01/2012 77535 75.00

101-07-4316-0000 SDS Security Design Systems Monthly Service-Aug 07/13/2012 77760 75.00

101-07-4396-0000 MMASC 2012/2013 Membership Dues-M.Olmos 07/13/2012 77753 75.00

101-07-4436-0000 St. George's Medical Clinic Physical Exam 06/30/2012 77725 65.00



























7 of 27











101-07-4376-0000 Office Depot Binders,Coffee-Mate,Pens,Tape 07/27/2012 77859 58.07

101-07-4376-0000 All-Quality Recognition Servic Tile Plaque Plates,Engraving 07/27/2012 0 56.55

101-07-4398-0000 Lisa Bailey Mileage Reimbursement 07/27/2012 0 53.06

101-07-4376-0000 All-Quality Recognition Servic Name Plates 07/27/2012 0 50.57

101-07-4376-0000 Remington Water Drinking Water-July 07/13/2012 77757 30.00

101-07-4376-0000 All-Quality Recognition Servic Badges 07/27/2012 0 25.58

101-07-4106-2755 Richards Watson & Gershon AT&T Legal Fees-May 06/30/2012 77713 25.00

101-07-4376-0000 Office Depot Business Cards 07/27/2012 77859 23.06

101-07-4376-0000 Office Depot Business Cards 07/27/2012 77859 23.06

101-07-4468-0000 LSL CPAs Governmental Account/Audit Update-L.Bailey-7/18 07/01/2012 77519 20.00

101-07-4376-0000 Office Depot Typewriter Ribbon 06/30/2012 77710 7.29

101-07-4376-0000 Office Depot Credit 06/30/2012 77710 -7.29


74,245.55 27,770.66

SMTV Accounts:

216-08-4613-0000 San Marino School District Reimbursement-Channel 19 Tricaster Equipment 06/30/2012 77813 9,808.17

101-08-4150-0000 David P Basulto Station Manager Duties Channel 19-June 06/30/2012 77795 1,500.00

101-08-4150-0000 Peter McDermott Photographer Channel 19-7/3-7/4 07/27/2012 0 105.00

101-08-4150-0000 Hannah Mushet-Cardenas Channel 19 4th of July-7/4/12 07/27/2012 77856 84.50

11,497.67 9,014.04

P & B Accounts:

101-14-4106-2755 Richards Watson & Gershon Legal Services-May 06/30/2012 77810 10,598.82

101-14-4104-6270 VCA Code Group Plans Checked-June 06/30/2012 0 6,450.00

101-14-4104-0000 RSCC Engineering Inc Engineering Services-5/31/12-6/27/12 06/30/2012 0 4,494.77

101-14-4106-2755 Richards Watson & Gershon Legal Services-April 06/30/2012 77810 3,348.60

101-14-4104-6270 VCA Code Group Building Inspection-6/1/12-6/30/12 06/30/2012 0 1,800.00

101-14-4104-6270 VCA Code Group Fire Protection Plans Checked-June 06/30/2012 0 1,062.00


101-14-4150-0000 SLK.US Inc Computer Service-May 06/30/2012 0 451.25

8 of 27



101-14-4104-6270 VCA Code Group Plan Review-6/1/12-6/30/12 06/30/2012 0 360.00

101-14-4202-0000 San Marino Tribune Display Ad 06/30/2012 0 240.00

101-14-4106-0950 Dapeer,Rosenblit & Litvak LLP Code Enforcement Legal Services-6/1/12-6/30/12 06/30/2012 77802 213.15

101-14-4332-0000 Amanda Merlo Reimbursement-County Posting Fee 07/27/2012 0 151.75

101-14-4396-0000 U.S. Bank INT'L CODE COUNCIL-Membership Dues 06/30/2012 77641 125.00

101-14-4396-0000 U.S. Bank STREET TREE-Tree Care Seminar 06/30/2012 77641 110.00

101-14-4150-0000 SLK.US Inc Computer Service-April 06/30/2012 0 95.00

101-14-4412-0000 UPS Shipping 06/30/2012 77818 87.89

101-14-4376-0000 U.S. Bank STAPLES-Binders,Pens,Water 06/30/2012 77641 76.65

101-14-4412-0000 UPS Shipping 07/27/2012 77877 46.40

101-14-4106-2755 Richards Watson & Gershon Legal Services-May 06/30/2012 77810 45.00

101-14-4376-0000 U.S. Bank STAPLES-Copy Paper 06/30/2012 77641 41.10

101-14-4398-0000 Amanda Merlo Reimbursement-Mileage 07/27/2012 0 37.18

101-14-4420-0000 A & I Reprographics Inc Copies 07/27/2012 77831 25.32

30,919.90 34,111.30

General Operations Accounts:

596-20-4356-3412 CA JPIA General Liability Deposit-2012/2013 07/01/2012 77515 425,005.00

596-20-4356-3412 CA JPIA Risk Property Insurance Program-7/1/12-7/1/13 07/30/2012 77883 18,823.00

101-20-4016-0000 PERS (Medical) July Premium-Retirees 07/01/2012 0 13,000.00

101-20-4016-0000 PERS (Medical) August Premium-Retirees 07/27/2012 0 12,068.74

394-20-4600-0880 Steven Gaffney Architecture Inc Architectural Firm for City Hall Renovat 06/30/2012 77724 7,650.00

596-20-4356-3412 CA JPIA Pollution Liability Insurance-2nd Installment-2012/2013 07/01/2012 77516 4,916.00

101-20-4500-1980 Southern California Edison Electric Service 07/27/2012 77866 3,751.66

101-20-4376-2013 Balloon Emporium 4th of July Balloons 07/13/2012 0 2,430.56

595-20-4150-0000 AdminSure Inc Worker's Comp-7/1/12-7/31/12 07/01/2012 77529 1,780.00

101-20-4420-0000 Sinclair Printing Company City Newsletter-June 06/30/2012 0 1,563.00

101-20-4016-0000 John Penido Medical Premium-July 07/13/2012 0 1,048.00

101-20-4500-9025 AT&T Phone Service 06/30/2012 77793 951.52

101-20-4376-2013 Ellen's Silkscreening Inc Centennial Merchandise 06/30/2012 0 908.40

101-20-4376-0000 Kilbourne & Kilbourne Employee Service Pins 06/30/2012 77704 830.75

101-20-4412-0000 Sinclair Printing Company Postage 06/30/2012 0 750.00


101-20-4150-0000 M & G Maintenance Company Janitorial Services-June 06/30/2012 0 576.32

101-20-4150-0000 Kajiwara Communications Website Maintenance-June 06/30/2012 0 500.00


101-20-4486-2013 SAP Digital Corp Centennial Banners 06/30/2012 0 380.63

101-20-4376-2013 SAP Digital Corp Centennial Banners 06/30/2012 0 334.95

9 of 27


101-20-4376-2013 State Board of Equalization Retail Sales Tax Return Centennial-June 2012 06/30/2012 77723 307.00

101-20-4150-0000 Aurora Environmental Inc AB 939 Compliance & Disposal-May-June 06/30/2012 0 276.25



101-20-4316-0000 Priority Communications Inc Phone Line Switch 07/27/2012 0 229.03

101-20-4500-9460 California American Water Water Service 06/30/2012 77797 224.73

101-20-4376-0000 Smart & Final Supplies 06/30/2012 77719 218.67

101-20-3706-2013 Doris Christensen Refund-VIP Centennial Party 06/30/2012 77674 200.00

101-20-4376-0000 U.S. Bank THE FLAG CO-Flags 06/30/2012 77641 108.83

101-20-4150-0000 Total Exterminating Inc Quarterly Service 06/30/2012 0 77.00

101-20-4486-2013 SAP Digital Corp VIP Cards 06/30/2012 0 76.13


101-20-4480-2013 U.S. Bank SWEET & SAVORY-Centennial Food 06/30/2012 77641 42.57


500,805.68 52,559.31

Centenial Accounts:

101-21-4486-2013 Burger Continental Catering for VIP Centennial-7/4/12 07/13/2012 77737 8,100.00

101-21-4150-2013 The Answerband Inc Centennial Concert Performance-7/4/12 07/01/2012 77530 4,000.00

101-21-4486-2013 Dolphin Event Services Tables, Chairs, Linens... 07/03/2012 77638 2,390.52

101-21-4486-2013 La Belle's Floral Couture Decor for VIP Section-4th of July Centennial 07/01/2012 77533 2,175.00

101-21-4486-2013 La Belle's Floral Couture Additional Centerpieces 07/03/2012 77640 712.31

101-21-4486-2013 Liz Kneier Reimbursements-Supplies for VIP Pavilion-7/4/12 07/13/2012 77733 573.47

101-21-4486-2013 Dolphin Event Services Centennial VIP Tables,Chairs,Linen Rental 07/13/2012 77742 542.10

101-21-4486-2013 Dolphin Event Services Balance Due 07/27/2012 77842 58.85

18,552.25 -

Police Accounts:

591-30-4613-9300 Wondries Fleet Group 2011 Ford Crown Victoria Patrol Vehicle 07/27/2012 77882 22,970.00

103-30-4150-0000 SLK.US Inc Computer Service-May 06/30/2012 0 3,277.50

103-30-4150-0000 Alhambra Municipal Court Revenue Distribution-June 06/30/2012 77790 2,632.00

591-30-4613-9300 Wondries Fleet Group Sales Tax 07/27/2012 77882 2,009.88


103-30-4150-0000 All City Management Services Inc Crossing Guard Services-6/3/12-6/16/12 06/30/2012 0 1,479.00

103-30-3331-3550 Department of Justice Fingerprint ID-May 06/30/2012 77687 1,342.00

103-30-4468-0000 U.S. Bank GRACIE ACADEMY-Certification 06/30/2012 77641 995.00

103-30-4468-0000 U.S. Bank GRACIE ACADEMY-Certification 06/30/2012 77641 995.00

103-30-4316-0000 U.S. Bank CHANG INDUSTRY-Camera on a Stick 06/30/2012 77641 847.16


103-30-4150-0000 Phoenix Group Information Systems June Citation Processing 06/30/2012 77808 604.52

10 of 27


103-30-4150-0000 San Marino Auto Grooming June Car Wash,Detail 06/30/2012 0 540.00

103-30-4316-0000 U.S. Bank GRUNING PRECISION-Night Vision Mount 06/30/2012 77641 539.06

103-30-4150-0000 Alhambra Police Department Inmate Housing-May 06/30/2012 0 516.00


103-30-4415-0000 Scott Denhart Reimbursements-Meals,Mileage 06/30/2012 0 484.99

103-30-4500-9025 AT&T Mobility Phone Service-5/24/12-6/23/12 06/30/2012 77794 408.88

103-30-4415-0000 Robert Cervantes Reimbursement-Meals,Gasoline,Flight,Car Rental 06/30/2012 77684 405.02

103-30-4436-0000 Susan Saxe-Clifford PH.D. Inc Psychological Exam 07/27/2012 77864 400.00

103-30-4376-0000 Office Depot Pens,Calendar,Notebook,Scissors,Calculator 07/27/2012 77859 314.60

103-30-4376-0000 Office Depot Copy Paper 06/30/2012 77710 302.93



103-30-4150-0000 SDS Security Design Systems Quarterly Service-Sep 07/01/2012 77535 180.00

103-30-4500-9025 AT&T Phone Service-6/19-6/30 06/30/2012 77679 178.59


103-30-4508-0000 Voyager Fleet Systems Inc Gasoline 07/27/2012 77879 151.24

103-30-4436-0000 Stepping Stones to Learning Diagnostic Test-6/14/12 06/30/2012 0 150.00

103-30-4500-9025 Time Warner Cable Cable Service-7/1-7/31 07/13/2012 77764 134.95

103-30-4500-9025 Verizon Wireless Phone Service-5/24-6/23 06/30/2012 77731 133.61

103-30-4415-0000 U.S. Bank PORAC-Classified 06/30/2012 77641 125.00

103-30-4376-0000 Office Depot Dvd-R,CD-R,Sheet Protectors 06/30/2012 77710 121.43

103-30-4508-0000 U.S. Bank SUMNER LABOR-Plastic Cleaner 06/30/2012 77641 113.41


103-30-4316-0000 U.S. Bank TASER INTERNATIONAL-Taser Seminar-A.Blonde 06/30/2012 77641 99.00

241-30-4376-0000 U.S. Bank TARGET-Supplies 06/30/2012 77641 97.80

103-30-4376-0000 Petty Cash Notebook,Paper,Tire Valve,Engraving,Food,Copies 06/30/2012 77683 96.63

103-30-4376-0000 U.S. Bank FEDEX OFFICE-Printing 06/30/2012 77641 85.58



103-30-4415-0000 Orange County Sheriff's Dept Field Training Officer-W.Chan 07/13/2012 77756 80.00

103-30-4415-0000 Orange County Sheriff's Dept Field Training Officer-D.Gutierrez 07/13/2012 77755 80.00

103-30-4480-0000 U.S. Bank WOOD RANCH-Food for Training 06/30/2012 77641 80.00

103-30-4376-0000 U.S. Bank AMAZON MARKETPLACE-Laptop Battery 06/30/2012 77641 75.78


103-30-4376-0000 U.S. Bank THE UPS STORE-Shipping 06/30/2012 77641 57.83

103-30-4415-0000 Jay Wilburn Mileage Reimbursement 07/27/2012 77881 56.82



11 of 27


103-30-4508-0000 U.S. Bank TEMPLE CITY POWER-Supplies 06/30/2012 77641 49.82

103-30-4415-0000 U.S. Bank SACTO REG PUBLIC-Evidence Course-S.Franco 06/30/2012 77641 46.00



103-30-4508-0000 U.S. Bank SAN DIMAS VALERO-Gasoline 06/30/2012 77641 43.65

241-30-4150-0000 Willdan Engineering Services-5/4/12-5/25/12 06/30/2012 77732 41.25

103-30-4480-0000 U.S. Bank COLONIAL KITCHEN-Lunch Meeting 06/30/2012 77641 40.63

103-30-4150-0000 SDS Security Design Systems Quarterly Service-Oct 07/27/2012 77865 30.00


103-30-4415-0000 U.S. Bank BJS RESTAURANT-Meal 06/30/2012 77641 19.01

103-30-4480-0000 U.S. Bank VONS STORE-Supplies 06/30/2012 77641 18.09

103-30-4480-0000 U.S. Bank GLORIOUS GOURMET-Food 06/30/2012 77641 17.78

103-30-4206-0000 Petty Cash Duplicate Keys 06/30/2012 77683 15.33

103-30-4480-0000 Petty Cash Chiefs Luncheon 06/30/2012 77683 15.00

103-30-4480-0000 U.S. Bank EINSTEIN BROS BAGELS-Bagels 06/30/2012 77641 14.50


103-30-4150-0000 Burro Canyon Ent Inc Range Fees-6/14/12 06/30/2012 77681 10.00

103-30-4150-0000 Burro Canyon Ent Inc Range Fees-6/28/12 06/30/2012 77796 10.00

591-30-4613-9300 Wondries Fleet Group Tire Fee 07/27/2012 77882 8.75

103-30-4508-0000 U.S. Bank VALENCIA AUTO SPA-Car Wash 06/30/2012 77641 5.00

103-30-4508-0000 Voyager Fleet Systems Inc Tax Adjustment 07/27/2012 77879 -13.20






47,420.27 58,832.25

Fire Accounts:

103-34-4150-0000 City of Glendale Verdugo Fire Dispatch Services-1/1/12-6/30/12 06/30/2012 77686 26,040.50

591-34-4613-0000 City of Glendale 3 E Series AED with 12-Lead with 1-Step 06/30/2012 77685 14,221.78

591-34-4613-0000 San Marino Lock & Safe Co Deposit-Door Repairs 07/13/2012 0 4,800.00

103-34-4399-0000 SLK.US Inc Computers 06/30/2012 0 3,473.55

591-34-4613-0000 City of Glendale 5 Year Warranty 06/30/2012 77685 2,574.00

103-34-4150-0000 Wittman Enterprises LLC Billing Services-June 06/30/2012 0 2,342.58

103-34-4206-0000 San Marino Lock & Safe Co Balance Due-Emergency Door Repair 06/30/2012 0 2,200.00

103-34-4436-0000 Fisher Scientific Company LLC Turnouts 06/30/2012 77690 2,152.67

103-34-4150-0000 Wittman Enterprises LLC Billing Services-May 06/30/2012 0 2,032.92

103-34-4508-0000 Valley Power Systems Inc Fire Engine Repairs 06/30/2012 77730 2,023.38

12 of 27


103-34-4206-0000 San Marino Lock & Safe Co Apparatus Bay Doors 06/30/2012 0 1,900.00

591-34-4613-0000 City of Glendale Sales Tax 06/30/2012 77685 1,521.54


103-34-4376-0000 Life-Assist Inc Medical Supplies 06/30/2012 77708 1,257.29

103-34-4150-0000 SLK.US Inc Computer Services-March 06/30/2012 0 1,235.00

103-34-4206-0000 San Marino Lock & Safe Co Emergency Door Repair 06/30/2012 0 991.50

103-34-4376-0000 Allstar Fire Equipment Inc Equipment 06/30/2012 0 765.60

103-34-4492-0003 Tom's Uniforms Uniforms 06/30/2012 77729 757.99

103-34-4316-0000 Pioneer Products Inc Hose Cleaner 06/30/2012 77809 679.66

103-34-4316-0000 Pioneer Products Inc Turnout Cleaner 06/30/2012 77809 679.59

591-34-4613-0000 City of Glendale 6 Year Preventative Maintenance 06/30/2012 77685 593.17

103-34-4480-0000 U.S. Bank LEAGUE OF CA CITIES-Conference-J.Frawley 06/30/2012 77641 475.00

103-34-4376-0000 Office Depot Sharpie Markers,Toners 07/27/2012 77859 462.36

103-34-4376-0000 Life-Assist Inc Medical Supplies 06/30/2012 77708 386.49

103-34-4436-0000 Line Gear Fire & Rescue Equip Boots 06/30/2012 0 356.97

281-34-4376-0000 Vina Engraving Centennial Badges 06/30/2012 77821 315.38

103-34-4376-0000 Life-Assist Inc Medical Supplies 06/30/2012 77708 294.00

103-34-4376-0000 Everything Medical Oxygen Tanks 06/30/2012 77689 290.00

103-34-4150-0000 SLK.US Inc Computer Service-May 06/30/2012 0 285.00

103-34-4508-0000 Jim Silva Vehicle Flag Pole 06/30/2012 77718 265.00



103-34-4492-0004 Line Gear Fire & Rescue Equip Foot Wear 07/13/2012 0 186.21

103-34-4376-0000 U.S. Bank OFFICE DEPOT-Printer 06/30/2012 77641 184.86



103-34-4436-0000 D.F. Polygraph Polygraph Exam 07/27/2012 77841 150.00

103-34-4508-0000 City Wholesale Electric Vehicle Charger 06/30/2012 0 129.04

103-34-4376-0000 Detroit Industrial Tool Safety Glasses 06/30/2012 77688 126.27

103-34-4420-0000 Rose City Label Badge Printing 06/30/2012 77714 124.21

281-34-4376-0000 Vina Engraving Award Plaque 06/30/2012 77821 119.63

103-34-4436-0000 U.S. Bank COLONIAL KITCHEN-Lunch for Firefighter Exam 06/30/2012 77641 118.00

103-34-4206-0000 U.S. Bank THE HOME DEPOT-Lumber for Kitchen Floor 06/30/2012 77641 116.16

103-34-4420-0000 SAP Digital Corp Business Cards-J.Sutliff,J.Frawley,M.Phillips 06/30/2012 0 114.19

103-34-4206-0000 South Coast A.Q.M.D. AQMD Fee-7/2011-6/2012 06/30/2012 77722 113.88

103-34-4396-0000 San Marino City Club 2012/2013 Membership Dues-M.Phillips 07/13/2012 77762 105.00

103-34-4206-0000 U.S. Bank GANAHL LUMBER-Lumber for Kitchen Floor 06/30/2012 77641 100.37

103-34-4500-4950 The Gas Company Gas Service 06/30/2012 77728 93.14

13 of 27


103-34-4436-0000 U.S. Bank COLONIAL KITCHEN-Lunch for Raters 06/30/2012 77641 93.00

103-34-4468-0000 State Fire Training Chief Officer Certification 07/27/2012 77872 90.00


103-34-4508-0000 City Wholesale Electric Electrical Equipment 06/30/2012 0 80.08

103-34-4508-0000 U.S. Bank ONLINESTORES.COM-Flags/Mounts 06/30/2012 77641 74.10

103-34-4206-0000 Socal Uniform Rental Towel Cleaning 06/30/2012 77721 65.40




103-34-4396-0000 Foothill Fire Chiefs Association Membership Dues-2012/2013-J.Frawley 07/13/2012 77744 65.00

103-34-4376-0000 U.S. Bank AMAZON.COM-Tumbler Glasses 06/30/2012 77641 63.46

103-34-4376-0000 Petty Cash Print Indexes 06/30/2012 77798 60.88

103-34-4468-0000 Petty Cash CPR Cards 06/30/2012 77798 50.00

103-34-4420-0000 SAP Digital Corp Business Cards-K.Bateman 06/30/2012 0 38.06

103-34-4436-0000 U.S. Bank VONS STORE-Refreshments for Raters 06/30/2012 77641 32.74

103-34-4376-0000 U.S. Bank HOW'S MARKET-Detergent 06/30/2012 77641 25.00


103-34-4376-0000 U.S. Bank USPS-Postage 06/30/2012 77641 22.10

103-34-4508-0000 U.S. Bank AUTOZONE-Hose Bed Replacement 06/30/2012 77641 21.52

103-34-4436-0000 U.S. Bank HOW'S MARKET-Refreshments for Firefighter Exam 06/30/2012 77641 20.98

103-34-4492-0003 Tom's Uniforms Collar Insignia 06/30/2012 77817 19.58

103-34-4480-0000 Petty Cash Rotary Lunch 07/27/2012 77836 16.00

103-34-4206-0000 U.S. Bank ORCHARD SUPPLY-Lumber for Kitchen Floor 06/30/2012 77641 13.56

103-34-4436-0000 U.S. Bank STARBUCKS-Coffee Traveler Firefighter Exam 06/30/2012 77641 12.95

103-34-4398-0000 U.S. Bank MARRIOTT-Parking 06/30/2012 77641 12.00

103-34-4206-0000 Petty Cash Valve 06/30/2012 77798 11.95


103-34-4376-0000 Office Depot Sheet Protector 07/27/2012 77859 11.20

103-34-4492-0003 Line Gear Fire & Rescue Equip Boot Shipping 07/27/2012 0 9.50

103-34-4376-0000 U.S. Bank AMAZON VIDEO-Incorrect Charge Ck#1657 06/30/2012 77641 3.99


103-34-4376-0000 U.S. Bank AMAZON.COM-Credit 06/30/2012 77641 -31.73

591-34-4613-0000 City of Glendale -42.29

80,356.54 14,378.03

Emergency Operations Accounts:

101-36-4376-0000 Office Depot Printer 06/30/2012 77710 978.74

101-36-4376-0000 Department of Justice Fingerprint ID-May 06/30/2012 77687 832.00

101-36-4376-0000 Mercury Printing Certificate Manual Printing 06/30/2012 77805 723.18

14 of 27



101-36-4376-0000 Office Depot Folders 06/30/2012 77710 133.27

101-36-4316-0000 U.S. Bank BEST BUY-Radio Programming 06/30/2012 77641 113.03

101-36-4376-0000 U.S. Bank TARGET-Certificate Training Supplies 06/30/2012 77641 99.18

101-36-4376-0000 Petty Cash Propane 06/30/2012 77798 46.69



101-36-4376-0000 U.S. Bank ALICE COMPUTERWORKS-AC Adapter Certificate 06/30/2012 77641 40.00



101-36-4500-9025 USA Mobility Wireless Inc Phone Service 06/30/2012 0 6.27


3,244.73 1,550.46

PW Administration Accounts:

101-40-4104-0000 Willdan Engineering Services-5/4/12-5/25/12 06/30/2012 77732 9,675.00

101-40-4104-0000 RSCC Engineering Inc Meetings-5/31/12-6/27/12 06/30/2012 0 2,835.00

101-40-4376-0000 SLK.US Inc Computer Service-April 06/30/2012 0 451.25


101-40-4376-0000 U.S. Bank OFFICE DEPOT-Supplies 06/30/2012 77641 141.15







101-40-4316-0000 CBE Office Solutions Copier Maintenance Fee-7/1/12-7/19/12 07/13/2012 0 47.86






101-40-4492-0004 Socal Uniform Rental Uniform Rentals 06/30/2012 77721 14.11







15 of 27











14,018.05 10,404.87

Garage Accounts:

101-42-4204-0000 Alldata Subscription-7/24/12-7/23/13 07/13/2012 77734 1,500.00

101-42-4316-0000 JDS Tank Testing & Repair Inc Annual AQMD Testing-6/14/12 06/30/2012 77702 709.00

101-42-4376-0000 U.S. Bank SNAP ON TOOLS-Update Scanner 06/30/2012 77641 500.00

101-42-4376-0000 Airgas USA LLC Welding Supplies 06/30/2012 77675 351.77

101-42-4452-0000 U.S. Bank SNAP ON TOOLS-Hand Tools 06/30/2012 77641 345.05

101-42-4376-0000 Airgas USA LLC Welding Supplies 06/30/2012 77675 219.73

101-42-4150-0000 JDS Tank Testing & Repair Inc UST Inspection-June 06/30/2012 77702 140.00

101-42-4376-0000 U.S. Bank SEARS ROEBUCK-Vacuum Filters 06/30/2012 77641 53.25

101-42-4452-0000 U.S. Bank HARBOR FREIGHT-Small Tools 06/30/2012 77641 43.46

101-42-4376-0000 Hose-Man Inc Air Hose 07/27/2012 77845 37.77

3,900.03 3,445.59

Sewer & Stormdrain Accounts:

101-44-4104-0000 KJ Services Environmental Svcs NPDES Program Consulting Services-June 06/30/2012 77705 1,140.00

101-44-4106-5170 Richards Watson & Gershon NPDES Legal Fees-April 06/30/2012 77713 43.25

1,183.25 9,423.49

Street Accounts:


243-48-4376-0000 Jam Services Inc R247 (R)-Red Flashing Beacon 06/30/2012 77701 10,700.00

101-48-4150-0000 Republic ITS Wire/Short 06/30/2012 0 7,465.00

244-48-4600-2876 RSCC Engineering Inc Huntington Dr St Rehabilitation-5/31/12-6/27/12 06/30/2012 0 1,780.00

243-48-4376-0000 Republic ITS Pedestrian Count Down Devices 06/30/2012 0 1,750.00

101-48-4150-0000 Republic ITS Pedestrian Modules 06/30/2012 0 1,015.01

101-48-4376-0000 United Traffic Services/Supply Sign Hardware 07/13/2012 0 943.03

243-48-4376-0000 Jam Services Inc Sales Tax 06/30/2012 77701 936.25

101-48-4376-0000 Service Lighting & Electrical Bulbs 06/30/2012 77717 925.61

101-48-4150-0000 Republic ITS Traffic Signal Maintenance-June 06/30/2012 0 742.99

101-48-4376-0000 United Traffic Services/Supply Sign Hardware 07/13/2012 0 613.80

16 of 27


101-48-4376-0000 San Marino Lock & Safe Co Gate Repair 06/30/2012 0 610.00

101-48-4376-0000 Sprague's Ready Mix Concrete 07/27/2012 77871 560.59

101-48-4376-0000 City Wholesale Electric Fuse Blocks 07/13/2012 0 378.89

101-48-4376-0000 United Traffic Services/Supply Sign Material 06/30/2012 0 358.31

101-48-4376-0000 George L Throop Co Concrete 06/30/2012 77696 288.73


101-48-4508-0000 U.S. Bank ALL STAR GLASS-Intalled Glass 06/30/2012 77641 171.75

101-48-4376-0000 Grainger Inc Supplies 06/30/2012 77697 171.14

101-48-4150-0000 L.A. Co. Dept of Public Works County Signal Maintenance-May 06/30/2012 77706 159.85

101-48-4376-0000 Akzo Nobel Paints LLC Paint,Supplies 06/30/2012 77789 152.64

101-48-4376-0000 City Wholesale Electric Supplies 06/30/2012 0 138.50

101-48-4376-0000 Ganahl Lumber Company Supplies 06/30/2012 77694 126.79


101-48-4376-0000 City Wholesale Electric Supplies 07/27/2012 0 102.00


101-48-4500-1980 Utility Cost Management LLC Utility Audit Fee-12/20-3/21 06/30/2012 77819 86.30

101-48-4150-0000 Republic ITS PDA Rental-June 06/30/2012 0 75.00

101-48-4396-0000 M.S.A. Membership Dues-D.Werner-2012/2013 07/27/2012 77855 75.00

101-48-4376-0000 Vina Engraving Plaque 07/27/2012 77878 59.81

101-48-4376-0000 Simon Equipment Rentals Auger Rental 07/27/2012 77867 58.00

101-48-4376-0000 Southeast Construction Supplies 06/30/2012 77811 56.06

101-48-4376-0000 U.S. Bank THE HOME DEPOT-Saw Blades 06/30/2012 77641 55.37

101-48-4396-0000 M.S.A. Membership Dues-C,Richey-2012/2013 07/27/2012 77855 50.00

101-48-4376-0000 Underground Service Alert/SC Dig Alerts-22 Tickets 06/30/2012 0 33.00

101-48-4376-0000 Ganahl Lumber Company Round-Up 06/30/2012 77694 24.99

101-48-4376-0000 U.S. Bank HARBOR FREIGHT-Socket Set 06/30/2012 77641 8.15

101-48-4376-0000 JHM Supply Sprinkler Head 06/30/2012 0 6.07

101-48-4376-0000 City Wholesale Electric Receptacle 07/27/2012 0 1.92

47,412.71 69,504.43

Park Accounts:

101-50-4500-9460 California American Water Water Service 06/30/2012 77797 6,728.82

101-50-4150-0000 Tree Elements Inc Pruning 06/30/2012 0 336.00

101-50-4376-0000 Garvey Equipment Company Supplies 07/27/2012 0 222.56

101-50-4376-0000 U.S. Bank SEARS ROEBUCK-Supplies 06/30/2012 77641 213.08

101-50-4376-0000 Pasadena Lock Shop Locks/Keys 07/27/2012 77860 194.53


101-50-4376-0000 The Wakefield Company Irrigation Controller Parts 07/27/2012 77880 131.59

101-50-4404-0000 San Gabriel Nursery & Florist Flowers 06/30/2012 77812 128.64

17 of 27


101-50-4376-0000 JHM Supply Supplies 06/30/2012 0 126.85


101-50-3502-0000 Grace Chu Refund-Lacy Park 06/30/2012 77664 100.00

500-50-4376-0000 National Contruction Rentals I Temporary Fencing-6/23/12-7/20/12 07/27/2012 77857 83.20


101-50-3502-0000 Yaman Ustuntas Refund-18 People 06/30/2012 77785 72.00

101-50-3502-0000 CB Merchant Services Collection Fee-Livas,Vilma 06/30/2012 77800 63.00

101-50-4376-0000 Garvey Equipment Company Filter 06/30/2012 0 21.18



101-50-4376-0000 U.S. Bank DU VAC ELECTRONICS-Repairs 06/30/2012 77641 11.39

8,794.03 13,915.67

Park & Grounds Accounts:

101-52-4150-0000 Tree Elements Inc Pruning 06/30/2012 0 11,976.00

101-52-4150-0000 Tree Elements Inc Tree Pruning 07/27/2012 0 7,752.00


101-52-4150-0000 Mariposa Landscapes Inc Landscape Maintenance Service-June 06/30/2012 0 7,330.62





101-52-4150-0000 Aquatech Backflow Services Inc Back Flow Testing 06/30/2012 77676 90.00


101-52-4396-0000 U.S. Bank PAPA-Meeting Registration 06/30/2012 77641 80.00

101-52-4396-0000 U.S. Bank PAPA-Meeting Registration 06/30/2012 77641 80.00

101-52-4376-0000 JHM Supply Top Soil 06/30/2012 0 36.24


38,828.37 39,522.56

Recreation Administration Accounts:

101-60-4150-0000 Vermont Systems Inc Annual Maintenance-7/1/12-6/30/13 07/01/2012 77523 3,330.00

101-60-4206-0000 M & G Maintenance Company Janitorial Services-June 06/30/2012 0 2,148.09


101-60-4376-0000 Kustom Imprints San Marino Rec Shirts 07/13/2012 0 1,313.03

101-60-4206-0000 Unisource Worldwide Inc Supplies 07/27/2012 0 672.57

101-60-4376-0000 Billie Youngblood-Knolle Reimbursements-Supplies 06/30/2012 77765 644.50

101-60-4376-0000 Office Depot Paper,Ink,Binder Clips,Toner 06/30/2012 77807 611.49

101-60-4468-0000 U.S. Bank AMERICAN RED CROSS-First Aid 06/30/2012 77641 470.00


18 of 27




101-60-4150-0000 ASCAP License Fee-1/1/13-6/30/13 07/13/2012 77735 325.50

101-60-4206-0000 Hillyard/Los Angeles Supplie 06/30/2012 77700 314.72

101-60-4420-0000 U.S. Bank PATCH MEDIA GROUP-Advertising 06/30/2012 77641 169.20

101-60-4324-0000 Southwest Mobile Storage Inc Cargo Container-7/17/12-8/13/12 07/27/2012 0 110.75

101-60-4376-0000 U.S. Bank T-MOBILE-Phone 06/30/2012 77641 100.00


101-60-4206-0000 U.S. Bank THE HOME DEPOT-Supplies 06/30/2012 77641 75.62

101-60-4376-0000 HSBC Business Solutions Supplies 06/30/2012 77804 70.14


101-60-4376-0000 U.S. Bank KNOCK KNOCK-Supplies 06/30/2012 77641 58.55



101-60-4376-0000 Petty Cash Supplies 06/30/2012 77799 32.07

101-60-4398-0000 Petty Cash Mileage 06/30/2012 77799 31.66



101-60-4150-0000 U.S. Bank B&N MEMBERSHIP-Membership 06/30/2012 77641 27.19



101-60-4150-0000 U.S. Bank PLUG N PAY-Subscription 06/30/2012 77641 15.00

101-60-4150-0000 U.S. Bank YOUSENDIT-Email 06/30/2012 77641 14.99


101-60-4376-0000 Kustom Imprints Lacy Tees 07/27/2012 0 12.01

101-60-4376-0000 Kustom Imprints Jr Titans Beefy T 07/27/2012 0 11.20

101-60-4480-0000 Petty Cash Parking 07/27/2012 77837 10.00

101-60-4500-9025 AT&T Long Distance Phone Service-Long Distance 06/30/2012 77680 8.96

101-60-4412-0000 U.S. Bank USPS-Stamps 06/30/2012 77641 2.95

101-60-4420-0000 U.S. Bank FEDEXOFFICE-Copies 06/30/2012 77641 2.40


101-60-4376-0000 U.S. Bank CONTAINERSTORE-Supplies 06/30/2012 77641 -48.92

14,056.97 20,517.22

Aquatics Accounts:

101-62-4102-0000 Sovago Media Inc Tsunami Instructor-July 07/27/2012 0 8,585.50

101-62-4324-0000 San Marino School District San Marino Pool Usage-July 07/01/2012 77537 1,800.00

101-62-4492-0000 U.S. Bank SPORT CHALET-Supplies 06/30/2012 77641 1,000.00

101-62-4492-0004 U.S. Bank SPORT CHALET-Lifeguard Uniforms 06/30/2012 77641 1,000.00

19 of 27


101-62-4492-0004 U.S. Bank SPORT CHALET-Lifeguard Uniforms 06/30/2012 77641 996.27

101-62-4376-0000 U.S. Bank ADOLPH KIEFER-Supplies 06/30/2012 77641 838.50

101-62-4376-0000 U.S. Bank ADOLPH KIEFER-Supplies 06/30/2012 77641 799.95

101-62-4376-0000 U.S. Bank WATERSAFETY-Supplies 06/30/2012 77641 212.44

101-62-4376-0000 U.S. Bank SPORT CHALET-Supplies 06/30/2012 77641 210.02



101-62-4376-0000 U.S. Bank TOY SPLASH-Supplies 06/30/2012 77641 106.54

101-62-4376-0000 U.S. Bank IN THE SWIM-Supplies 06/30/2012 77641 94.98




16,049.46 19,790.78

Contract Classes Accounts:

101-64-4102-0000 Bella Voce Inc Summer Theatre Camp Instructor 06/30/2012 0 16,653.70

101-64-4102-0000 Bella Voce Inc Summer Theatre 06/30/2012 0 3,568.65

101-64-4102-0000 Jie Guo Tai Chi Instructor 06/30/2012 0 2,734.20

101-64-4102-0000 Assist Athletics LLC Beginning T-Ball Instructor 06/30/2012 77791 1,632.00

101-64-4150-0000 Marie Nimmrich Bridge Manager-6/4/12-6/27/12 06/30/2012 0 520.00

101-64-4102-0000 Bella Fitness Jr Titan Sports Champs-6/25/12-6/30/12 06/30/2012 0 500.00

101-64-4102-0000 Bella Fitness Jr Titan Sports Champs-6/25/12-6/30/12 06/30/2012 0 500.00

101-64-4102-0000 Rob Folsom Jr Titan Tennis Instructor-6/25/12-6/30/12 06/30/2012 77692 500.00

101-64-4102-0000 Bella Fitness Jr Titan Sports Camps-7/1/12-7/6/12 07/13/2012 0 400.00

101-64-4102-0000 Bella Fitness Jr Titan Sports Camps-7/1/12-7/6/12 07/13/2012 0 400.00

101-64-4102-0000 Rob Folsom Jr Titan Tennis Instructor-7/1/12-7/6/12 07/13/2012 77743 400.00

101-64-4102-0000 Daniel Kane Jr Titan Instructor-7/9-7/20 07/27/2012 77850 385.00

101-64-4376-0000 U.S. Bank SPORT SUPPLY GROUP-Supplies 06/30/2012 77641 254.37

101-64-4102-0000 Daniel Kane Volleyball Instructor-6/25/12-6/30/12 06/30/2012 77703 173.25

101-64-4102-0000 Daniel Kane Volleyball Instructor-7/1/12-7/6/12 07/13/2012 77749 173.25

101-64-4102-0000 Joanna Mary Saporito Quality of Life Instructor-6/28/12 06/30/2012 0 172.50

101-64-4150-0000 Marie Nimmrich Reimbursements-Table Fees-6/4/12-6/27/12 06/30/2012 0 87.33

101-64-4102-0000 Peter McDermott Photographer-6/14-6/21 06/30/2012 0 75.00

101-64-4376-0000 U.S. Bank BIG 5 SPORTING-Supplies 06/30/2012 77641 65.21




101-64-4102-0000 Bella Fitness Senior Classes 06/30/2012 0 32.60


20 of 27


29,398.52 43,010.08

Special Events Accounts:

104-66-4150-0000 Pyro Spectaculars Inc Balance Due-4th of July Fireworks-7/4/12 07/01/2012 77534 13,300.00

104-66-4308-0000 Mission Valley Sanitation Portable Restrooms-4th of July 07/27/2012 77853 3,445.00

104-66-4356-0000 Alliant Insurance Services Inc Special Event Insurance-7/4/12 07/01/2012 77511 2,746.25

104-66-4150-0000 CA Sound and Entertainment Sound System-7/4/12 07/01/2012 77517 2,500.00

104-66-4376-0000 U.S. Bank PRECISION-TIMEMED-Wristbands 06/30/2012 77641 1,000.00

104-66-4376-0000 U.S. Bank PRECISION-TIMEMED-Wristbands 06/30/2012 77641 1,000.00

104-66-4376-0000 U.S. Bank PRECISION-TIMEMED-Wristbands 06/30/2012 77641 999.96

104-66-4150-0000 Mitchell Lehman 4th of July 07/13/2012 0 500.00

101-66-4420-0000 U.S. Bank FEDEXOFFICE-Memorial Day Copies 06/30/2012 77641 487.73

104-66-4308-0000 ACE Electric Co Electrician on 4th of July 07/27/2012 0 450.00

104-66-4150-0000 American Red Cross First Aid Station-7/4/12 07/01/2012 77513 400.00

104-66-4376-0000 U.S. Bank FUN SHOP-Paint 06/30/2012 77641 332.87

104-66-4308-0000 JD Audio Visual Inc Lighting-4th of July 07/27/2012 77849 256.65



104-66-4150-0000 Katherine Fussell 4th of July Cleaning Crew 07/13/2012 77745 160.00

104-66-4150-0000 Nicole Jones 4th of July Cleaning Crew 07/13/2012 77748 160.00

104-66-4150-0000 Barbara Murillo 4th of July Cleaning Crew 07/13/2012 77754 160.00

104-66-4150-0000 Robin Siwek 4th of July Cleaning Crew 07/13/2012 77761 160.00

104-66-4150-0000 Kristen Schaefer 4th of July 07/13/2012 77759 105.00



104-66-4376-0000 Petty Cash Pizzas 07/27/2012 77837 46.74

101-66-4376-0000 U.S. Bank TRADER JOE'S-Supplies 06/30/2012 77641 45.18

101-66-4376-0000 U.S. Bank MICHAELS-Supplies 06/30/2012 77641 21.42




28,949.66 4,702.08

Senior Activities Accounts:

101-68-4486-0000 Main Street Tours Inc Deposit-U.S.S. Iowa at Neil's Seafood-11/15/12 07/27/2012 77852 200.00

101-68-4486-0000 Main Street Tours Inc Deposit-Reagan Library & Disney Exhibit-12/11/12 07/27/2012 77852 200.00

101-68-4486-0000 Main Street Tours Inc Deposit-Aquarium of the Pacific-10/11/12 07/27/2012 77852 200.00

101-68-4376-0000 Petty Cash Driver Tip 07/27/2012 77837 76.00

676.00 1,883.62

Day Care Accounts:

21 of 27


101-70-4376-0000 U.S. Bank TONY'S PIZZA-Pizza 06/30/2012 77641 78.30

101-70-4376-0000 U.S. Bank PARTY CITY-Supplies 06/30/2012 77641 41.84


150.14 6,431.93

Day Camp Accounts:

207-72-4208-0000 Student Transporation of America Bus Transportation-6/1/12-6/29/12 06/30/2012 0 6,446.00

207-72-4208-0000 Student Transporation of America Bus Transportation-6/14/12-6/28/12 06/30/2012 0 981.00

101-72-4376-0000 U.S. Bank S&S WORLDWIDE-Supplies 06/30/2012 77641 416.12


101-72-4376-0000 U.S. Bank GAMESTOP-Games 06/30/2012 77641 355.33

101-72-4486-0000 U.S. Bank AMC SANTA ANITA-Movies 06/30/2012 77641 331.00

101-72-4376-0000 U.S. Bank T MOBILE-Calling Card 06/30/2012 77641 300.00


101-72-3336-0000 I-Chia Chen Reissue Check#72067 7/2/10 06/30/2012 77648 150.00

101-72-4486-0000 Petty Cash Bowling,Raging Waters 07/27/2012 77838 140.00

101-72-4376-0000 U.S. Bank ORIENTAL TRADING-Supplies 06/30/2012 77641 125.21

101-72-4376-0000 U.S. Bank DOLLARTREE-Supplies 06/30/2012 77641 125.11





101-72-4376-0000 U.S. Bank JONES BICYCLE-Supplies 06/30/2012 77641 50.00

101-72-4376-0000 U.S. Bank JOANN FABRIC-Supplies 06/30/2012 77641 47.54



101-72-4376-0000 U.S. Bank VONS-Supplies 06/30/2012 77641 33.94



101-72-4376-0000 U.S. Bank BLOCKBUSTER.COM-Movies 06/30/2012 77641 21.74


10,630.70 2,716.90

Preschool Accounts:

101-74-4376-0000 Mobile Marine Lab.com Mobile Marine Lab-8/8/12 07/27/2012 77854 650.00

101-74-4376-0000 U.S. Bank HOOKED ON PHONICS-Phonics 06/30/2012 77641 219.96



101-74-4376-0000 U.S. Bank LAKESHORE-Supplies 06/30/2012 77641 123.06


22 of 27




101-74-4376-0000 U.S. Bank RALPHS-Supplies 06/30/2012 77641 47.77









1,833.17 1,426.81

Kindercare Accounts:

101-80-4376-0000 Smart & Final Supplies 06/30/2012 77719 39.08 3,824.14

SM Center Accounts:

394-82-4600-7075 ACR HVAC & Energy Management Re-Roof San Marino Center 06/30/2012 0 6,100.00



105-82-4500-1980 Utility Cost Management LLC Utility Audit Fee-12/20-3/21 06/30/2012 77819 231.83










7,778.87 12,417.07

Thurnher House Accounts:








23 of 27


530.25 392.09

Housing Rehabilitation Accounts: 0.00 9,300.00

Library Administration Accounts:

101-90-4150-0000 Progressive Technology Federal Implementation-7/8/12-7/7/13 07/30/2012 77885 12,631.60


101-90-4206-0000 ACCO Engineered Services Maintenance Repair 07/27/2012 77829 3,015.00

101-90-4150-0000 EnvisionWare Inc Software License/Maintenance 07/27/2012 77843 2,506.90

101-90-4206-0000 M & G Maintenance Company Janitorial Services-June 06/30/2012 0 1,990.92

101-90-4396-0000 Southern California Library 2012/2013 Membership Dues 07/27/2012 77870 1,856.00

101-90-4206-0000 Fish Window Cleaning Window Cleaning 06/30/2012 77691 995.00

101-90-4376-0000 Ellen's Silkscreening Inc Staff Shirts 06/30/2012 0 729.93

281-90-4399-1120 U.S. Bank ANTHONYS FRAMING-Framing 06/30/2012 77641 579.55

101-90-4412-0000 U.S. Bank USPS-Passport Postage 06/30/2012 77641 359.90


101-90-4376-0000 Office Depot Envelopes,Folders,Paper,Binders 06/30/2012 77807 275.36

101-90-4150-0000 State Board of Equalization Consumer Use Tax Return-7/1/11-6/30/12 07/30/2012 77886 252.00

101-90-4480-0000 Tera Forrest Reimbursement-ALA Meeting 06/30/2012 0 215.00


101-90-4206-0000 Arroyo Plumbing Inc Restroom Repairs 06/30/2012 77677 196.50


101-90-4376-0000 Office Depot Waste Container 06/30/2012 77807 97.74

101-90-4316-0000 CBE Office Solutions Copier Overage-5/20/12-6/19/12 06/30/2012 0 93.24

101-90-4376-0000 Office Depot Masking Tape,Copy Paper,Correction Fluid,Staple Remover 06/30/2012 77710 73.35

101-90-4376-0000 U.S. Bank AMAZON MARKETPLACE-Passport Photo Paper 06/30/2012 77641 71.76

101-90-4206-0000 U.S. Bank MIKESUPHOLSTERY-Upholster Furniture 06/30/2012 77641 61.05

101-90-4150-0000 U.S. Bank DOMAIN/HOSTING-Hosting Services 06/30/2012 77641 59.88


101-90-4480-0000 Tera Forrest Reimbursement-Mileage 06/30/2012 0 47.50

101-90-4376-0000 U.S. Bank SHOW ME CABLES-Telephone Cords 06/30/2012 77641 37.94

101-90-4480-0000 Jeff Plumley Reimbursement-Mileage 06/30/2012 77782 35.52



101-90-4376-0000 U.S. Bank AMAZON MARKETPLACE-Passport Camera Battery 06/30/2012 77641 19.43




24 of 27









101-90-4376-0000 Office Depot Stamp 06/30/2012 77807 15.21


101-90-4412-0000 U.S. Bank USPS-Shipping 06/30/2012 77641 9.70


101-90-4376-0000 U.S. Bank SHOW ME CABLES-Credit 06/30/2012 77641 -19.90

34,196.97 16,188.52

Adult Services Accounts:

101-91-4370-0335 Jenny Chu Reimbursements-Books 06/30/2012 77768 2,430.30

101-91-4370-1985 Newspaper Archive Inc Subscription Renewal-8/31/12-8/31/13 07/27/2012 77858 900.00

101-91-4370-6805 Jenny Chu Reimbursements-Books 06/30/2012 77768 616.97

101-91-4370-0335 U.S. Bank AMAZON MARKETPLACE-Dvds 06/30/2012 77641 449.73




101-91-4370-0335 Ingram Library Services Books 06/30/2012 0 239.05










101-91-4370-8585 Subway Stamp Shop Inc Reference Book 06/30/2012 77726 95.99

101-91-4370-8585 Subway Stamp Shop Inc Reference Book 06/30/2012 77726 79.99






25 of 27




281-91-4376-2575 Heidi Pang Translation for Crowell Public Library Press Release Flyer 07/27/2012 0 50.00







101-91-4370-0335 Ingram Library Services Book 06/30/2012 0 23.24






101-91-4370-0335 U.S. Bank AMAZON MARKETPLACE-Credit 06/30/2012 77641 -3.97




8,197.37 5,601.68

Children's Services Accounts:

281-92-4370-2575 Ingram Library Services Books 06/30/2012 0 3,808.53


281-92-4376-2575 Scholastic Inc Books 06/30/2012 77715 742.79

281-92-4376-2575 Tera Forrest Reimbursement-Supplies 06/30/2012 0 620.98


281-92-4150-2575 Stacey Wein One Literature Comes to Life-7/3/12 07/01/2012 77524 400.00

281-92-4150-2575 Jeff Abbit Comedy Magic & Juggling Variety Show-7/28/12 07/01/2012 77510 350.00

281-92-4376-2575 Ann Dallavalle Reimbursement-Disney Tickets 06/30/2012 77801 200.00

281-92-4150-2575 Janell Mithani Manga Anime Drawing Workshop-7/10/12 07/01/2012 0 175.00

281-92-4150-2575 John VanDenEykel How to Cartoon Workshop-7/17/12 07/01/2012 77522 175.00

281-92-4376-2575 U.S. Bank TARGET.COM-Supplies 06/30/2012 77641 101.95

281-92-4376-0000 U.S. Bank DEMCO-Bean Bag Chairs 06/30/2012 77641 100.90

281-92-4150-2575 Bolt City Productions LLC Honorarium for Jason Caffoe's Presentation-7/9/12 07/27/2012 77832 100.00

281-92-4376-2575 U.S. Bank APPLE ONLINE STORE-Itunes Gift Card 06/30/2012 77641 100.00

281-92-4376-2575 U.S. Bank APPLE ONLINE STORE-Itunes Gift Card 06/30/2012 77641 50.00


8,113.95 6,780.38

26 of 27


Processing Accounts:

101-93-4376-0000 Gressco LTD Dvd Cases 06/30/2012 77699 849.54

101-93-4376-0000 Brodart Co. Processing Supplies 07/27/2012 77833 101.81

951.35 269.13

Old Mill Accounts:

101-95-4500-1980 Southern California Edison Electric Service 06/30/2012 77716 158.48






498.37 724.12

1,342,691.47 749,089.89

27 of 27

August, 2012 Disbursements Report

Account

Number

Vendor Description GL Date Check No Amount Prior

Balance Sheet Accounts:

609-00-1020-9460 Metro Water Domestic Water-June 06/30/2012 0 124,063.87

102-00-2012-6160 PERS PR Batch 00701.08.2012 PERS Employer Share 08/10/2012 0 59,966.57



102-00-2016-0000 PERS (Medical) PR Batch 00702.08.2012 Ins Prem Bene/125 Plan 08/17/2012 0 43,078.15

101-00-1060-4340 General Petroleum Corporation Gasoline 06/30/2012 0 29,562.60

297-00-2048-2879 PCR Services Corporation Huntington Entry Complex Project-6/1/12-6/30/12 06/30/2012 0 15,692.57














609-00-2048-7370 San Marino School District School Fees-June 06/30/2012 77919 5,676.80




102-00-2016-0000 PERS (Medical) September Premium 08/24/2012 0 3,233.41

609-00-2048-7370 San Marino School District School Fees-August 08/24/2012 78069 3,024.00

609-00-2048-7370 San Marino School District School Fees-July 08/10/2012 77977 2,460.80

102-00-2012-6160 PERS 8/17/12 Payroll Adjustment John Schaefer 08/24/2012 0 2,155.22

102-00-2015-0000 Lincoln Financial Group September Premium 08/24/2012 78046 1,629.28



297-00-2048-2879 Richards Watson & Gershon Huntington Library Expansion Legal Services-June 06/30/2012 77916 1,573.55

City of San Marino

Page 1 of 22

101-00-1060-0000 Dapper Tire Co Tractor Tires 08/10/2012 77944 1,381.08



102-00-2020-0000 Delta Dental September Premium-PPO 08/10/2012 77946 1,144.82

102-00-2012-6050 Union Bank of CA N.A. PR Batch 00702.08.2012 PARS Employee Portion 08/17/2012 0 952.35

102-00-2012-6050 Union Bank of CA N.A. PR Batch 00702.08.2012 PARS Employer Portion 08/17/2012 0 952.35












102-00-2012-6050 Union Bank of CA N.A. PR Batch 00703.08.2012 PARS Employee Portion 09/07/2012 0 649.34

102-00-2012-6050 Union Bank of CA N.A. PR Batch 00703.08.2012 PARS Employer Portion 09/07/2012 0 649.34

102-00-2010-0000 Charles Richey Reimbursement-Earning Withholding Terminated 08/10/2012 77973 633.09





101-00-1060-0000 Advanced Battery Systems Batteries 08/24/2012 78009 500.14

101-00-2048-6990 Mary Delgado Refund-San Marino Center 08/24/2012 78008 500.00



101-00-2048-6990 Connie Cheng Refund-Three's M-F 08/24/2012 78000 438.40

102-00-2017-0000 Fidelity Security Life Insurance/Eyemed PR Batch 00702.08.2012 Vision Ins/125 Plan 08/17/2012 78031 424.39

101-00-2048-6990 Lily Wong Refund-Jr Campers AM 08/24/2012 78001 420.00

101-00-2048-6990 Aurora Monroy Refund-San Marino Center 06/30/2012 77895 400.00



101-00-3030-0000 Hinderliter deLlamas & Associa Audit Services-Sales Tax 08/10/2012 77956 323.87






Page 2 of 22


101-00-2048-6990 Maren Hoecker Refund-Two's MWF Septembe 08/24/2012 78005 300.80

101-00-2048-6990 Catherine Adams Refund-Two's MWF September 06/30/2012 77897 300.08


101-00-2048-6990 Hung Van Refund-Jr Campers AM 08/10/2012 77926 275.00

101-00-2048-6990 Sherry Pan Refund-Jr Campers 06/30/2012 77894 275.00

101-00-2048-6990 Cattleya Chin Refund-Three's MWF 08/24/2012 78006 263.20

101-00-2048-6990 Hsien-Maw Lee Refund-Freewheelers 06/30/2012 77891 260.00

101-00-1060-0000 Sander's Auto Repair Cluster 08/10/2012 77975 255.00

297-00-2048-2879 Willdan Huntington EIR-6/1/12-6/29/12 06/30/2012 77923 255.00

101-00-2048-6990 Julie Lin Refund-Extreme Physics 06/30/2012 77890 225.00

101-00-2048-6990 Jonathan Wu Refund-Campers PM 08/10/2012 77925 225.00

101-00-1060-0000 Hose-Man Inc Hydraulic Hoses 08/10/2012 77957 219.97

101-00-2048-6990 Annie Brassard Refund-Two's TTH September 08/24/2012 77997 200.08





101-00-1060-0000 Thorson Motor Center Steering Rod 08/10/2012 77987 178.26



101-00-2048-6990 Caroline Kar Refund-Sports Blitz Camp 08/24/2012 77998 156.00

101-00-1060-0000 Temple City Auto Parts Brake,Rotor 08/10/2012 77985 154.72

101-00-2048-6990 Hung Van Refund-Brit-West Soccer Camp 08/10/2012 77926 149.00



101-00-2048-6990 Elizabeth Algermissen Refund-Freewheelers 08/24/2012 78004 130.00

101-00-1060-0000 Interstate Battery Systems of Battery 08/24/2012 0 113.05

101-00-2048-6990 Jane Lee Refund-Tiny Tots 06/30/2012 77889 110.00

101-00-2048-6990 Adupa Rao Refund-Level 3 06/30/2012 77899 110.00






101-00-2048-6990 Jennifer Lee Refund-Tiny Pros Soccer 08/10/2012 77929 99.00

101-00-1060-0000 Yale/Chase Equipment Services Shifter Knob 08/10/2012 77994 98.59




Page 3 of 22






101-00-2048-6990 Connie Lan Refund-Tennis for All 08/24/2012 77996 61.00

102-00-2020-0000 Delta Dental September Premium-HMO 08/10/2012 77946 59.07

101-00-1060-0000 Thorson Motor Center Receptacle 08/10/2012 77987 57.74

101-00-1060-0000 Temple City Auto Parts Idle Control Valve 08/24/2012 78073 57.25

101-00-1060-0000 Temple City Auto Parts Trans Oil 08/24/2012 78073 56.02

101-00-2048-6990 Sylvia Wong Refund-Level 4 06/30/2012 77892 55.00

101-00-2048-6990 Annie Chin Refund-Level 4 08/10/2012 77927 50.00

101-00-2048-6990 Kris Luong Refund-Fun with Phonics 08/24/2012 78007 50.00

101-00-1060-0000 Temple City Auto Parts Brakes,Filters 08/24/2012 78073 46.00

101-00-1060-0000 Temple City Auto Parts Trans Filter 08/24/2012 78073 40.18



101-00-2048-6990 Karen Otamura Refund-Sports Blitz 06/30/2012 77896 26.00

101-00-1060-0000 The Lighthouse Inc Tie Wraps 08/10/2012 0 22.30

101-00-1060-0000 The Lighthouse Inc Split Loom 08/10/2012 0 21.63

101-00-2048-6990 Winnie Wong Refund-Private Swim Lessons 06/30/2012 77893 20.00

101-00-2048-6990 Michelle Rose Refund-Campers AM 06/30/2012 77898 20.00

101-00-1060-0000 Temple City Auto Parts Trans Filter 08/24/2012 78073 15.22






101-00-1060-0000 Temple City Auto Parts Filter 08/24/2012 78073 11.22

101-00-1060-0000 Temple City Auto Parts Trans/Mount 08/24/2012 78073 10.41

101-00-2048-6990 David Wu Reissue Ck#77242 5/18/12 Refund-Pee Wee Tsunami 08/24/2012 77999 10.00

609-00-2048-2575 Friends of Crowell Public Lib Reimbursement-Book Shoppe 08/10/2012 77951 8.00


101-00-1060-0000 Temple City Auto Parts Drain Plug 08/24/2012 78073 4.22

101-00-1060-0000 Bob Wondries Door Clips 08/10/2012 0 3.26

101-00-1060-0000 Bob Wondries Clips 08/10/2012 0 2.35

101-00-2048-6990 David Wu Refund-Pee Wee Tsunami 08/24/2012 77999 2.00

609-00-2048-7370 San Marino School District Adjustment 06/30/2012 77919 2.00


102-00-2028-0000 LegalShield August Legal Services 08/24/2012 78044 -0.02

Page 4 of 22

101-00-1060-0000 Temple City Auto Parts Credit 08/24/2012 78073 -97.13

563,544.54 297,896.50

City Council Accounts:

101-01-4480-0000 U.S. Bank RANCHO BERNARDO INN-Lodging-R.Sun 06/30/2012 77887 230.93

101-01-4480-0000 Richard Sun Reimbursement-Gasoline,Seminar 08/10/2012 77924 101.78

101-01-4420-0000 Plaza Printing Business Cards-M.Wang 08/10/2012 77967 64.13

101-01-4480-0000 League of CA Cities LA Division Installation Event-E.Sun-8/2/12 08/24/2012 78047 55.00

101-01-4480-0000 U.S. Bank SMART & FINAL-Supplies 06/30/2012 77887 53.94

101-01-4480-0000 U.S. Bank HOW'S MARKET-Council Meeting Food 08/01/2012 77888 19.15

524.93 1,565.11

Administration Accounts:

101-07-4106-2755 Richards Watson & Gershon Legal Services-June 06/30/2012 77916 13,479.49

101-07-4150-0000 HdL Software, LLC Business License Software Annual Fee-9/1/12-8/31/13 08/24/2012 78034 4,751.85

101-07-4150-0000 SLK.US Inc Computer Services-June 06/30/2012 0 4,269.55



101-07-4202-0000 San Marino Tribune Legal Ad 08/24/2012 0 2,691.47

101-07-4396-0000 League of CA Cities 2012/2013 Membership Dues 08/24/2012 78047 1,181.25

101-07-4316-0000 Neopost USA Inc Postage Meter Rental 08/10/2012 77964 1,110.44

101-07-4106-3415 Filarsky & Watt LLP Legal Services-7/2/12-7/24/12 08/10/2012 0 1,092.00

101-07-4376-0000 U.S. Bank BAUDVILLE-Certificate Covers 08/01/2012 77888 481.62

101-07-4399-0000 U.S. Bank DIGITALBUYER.COM-Folding Machine 08/01/2012 77888 365.91

101-07-4420-0000 SAP Digital Corp City Manager Letterhead 08/10/2012 0 309.94

101-07-4150-0000 Hinderliter deLlamas & Associa Sales Tax-3rd Quarter 08/10/2012 77956 300.00

101-07-4420-0000 SAP Digital Corp Centennial Logo 08/24/2012 0 271.88

101-07-4376-0000 Neopost USA Inc Ink Cartridge 08/10/2012 77964 263.16

101-07-4316-0000 GE Capital Copier Lease 08/10/2012 77954 247.30

101-07-4396-0000 U.S. Bank ROTARY CLUB-Membership Dues-1st Qtr-J.Schaefer 08/01/2012 77888 242.00

101-07-4106-2755 Richards Watson & Gershon UUT Legal Services-June 06/30/2012 77916 200.00

101-07-4376-0000 Office Depot Bowls,Splenda,Disinfecting Wipes,Paper,Tissue 08/10/2012 77965 196.66

101-07-4316-0000 Neopost USA Inc Rate Change Protection 08/10/2012 77964 183.74

101-07-4376-0000 Office Depot Envelopes,Toner 08/10/2012 77965 178.47

101-07-4376-0000 Office Depot Folders,Binders,Coffee,Sandwich Bags,Coffee-Mate 08/24/2012 78052 175.98

101-07-4150-0000 PERS (Medical) September Premium-Admin Fee 08/24/2012 0 138.99

101-07-4106-2755 Richards Watson & Gershon NPDES Legal Services-June 06/30/2012 77916 125.00

101-07-4106-2755 Richards Watson & Gershon Cal-Am Legal Services-June 06/30/2012 77916 100.00

101-07-4316-0000 SDS Security Design Systems Monthly Service-Sep 08/24/2012 78063 75.00

101-07-4436-0000 Department of Justice Fingerprint I.D.-July 08/24/2012 78025 64.00

101-07-4480-0000 Petty Cash Meetings 06/30/2012 77908 62.58

101-07-4376-0000 U.S. Bank BAUDVILLE-Certificate Covers 08/01/2012 77888 58.25

Page 5 of 22

101-07-4420-0000 SAP Digital Corp Letterhead-J.Schaefer 08/24/2012 0 43.50

101-07-4316-0000 ACR HVAC & Energy Management Maintenance Service 08/10/2012 0 36.93

101-07-4376-0000 Remington Water Drinking Water-August 08/10/2012 77971 30.00




38,890.02 74,245.55

SMTV Accounts:

101-08-4150-0000 David P Basulto Station Manager Duties Channel 19th-July 08/10/2012 77937 1,362.50 11,497.67

Building & Planning Accounts:

101-14-4104-6270 VCA Code Group Plans Checked-July 08/24/2012 0 6,675.00

101-14-4150-0000 HdL Software, LLC Permit Tracking Software-9/1/12-8/31/13 08/24/2012 78034 3,930.48

101-14-4104-0000 RSCC Engineering Inc Engineering-7/1/12-7/25/12 08/10/2012 0 2,700.00

101-14-4104-6270 VCA Code Group Fire Protection Plans Checked-July 08/24/2012 0 2,208.50

101-14-4104-6270 VCA Code Group Building Inspection-7/1/12-7/31/12 08/24/2012 0 1,440.00


101-14-3151-0000 Dept of Conservation SMIT Fees-April-June 06/30/2012 77911 1,100.94

101-14-4106-2755 Richards Watson & Gershon Legal Services-June 06/30/2012 77916 1,072.00

101-14-4106-0950 Dapeer,Rosenblit & Litvak LLP Code Enforcement Legal Services-7/1/12-7/31/12 08/24/2012 78024 889.65

101-14-4104-6270 VCA Code Group Plan Review-7/1/12-7/31/12 08/24/2012 0 520.00

101-14-4420-0000 SAP Digital Corp Envelopes,Letterhead 08/24/2012 0 473.06


101-14-3151-0000 California Building Standards Special Revolving Fund Payment-4/1/12-6/30/12 06/30/2012 77906 395.10


101-14-4376-0000 U.S. Bank STAPLES-Toner 06/30/2012 77887 295.77

101-14-4399-0000 CopyFree Technology Inc Copier Lease-First/Last Month Payment 08/24/2012 78023 289.28

101-14-4399-0000 U.S. Bank OFFICE DEPOT-Color Printer 08/01/2012 77888 281.67

101-14-4412-0000 UPS Shipping 08/24/2012 78078 100.18

101-14-4468-0000 U.S. Bank WESTERNCHAP-Tree Care Seminar 08/01/2012 77888 95.00


101-14-4376-0000 U.S. Bank STAPLES-Water,Card Stock,Toner 08/01/2012 77888 66.94

101-14-3312-0000 Huilaine Wu Refund-Building Permit 08/10/2012 77928 61.54

101-14-4376-0000 U.S. Bank STAPLES-Paper 08/01/2012 77888 36.20

101-14-4376-0000 U.S. Bank STAPLES-Calculator 06/30/2012 77887 28.25

101-14-4420-0000 A & I Reprographics Inc Seismic Safety Maps 08/10/2012 77931 25.32

24,841.34 30,919.90

General Operations Accounts:

101-20-4016-0000 PERS (Medical) September Premium-Retirees 08/24/2012 0 12,450.00

207-20-4208-1330 City of Pasadena - Dial-A-Ride Dial-A-Ride Services-4/1/12-6/30/12 06/30/2012 77909 2,043.20

Page 6 of 22

101-20-4150-2013 Sun Badge Co Centennial Badges 06/30/2012 0 2,000.00

595-20-4150-0000 AdminSure Inc Worker's Comp-8/1/12-8/31/12 08/10/2012 77930 1,780.00

101-20-4016-0000 John Penido Medical Premium-August 08/10/2012 0 1,048.00

101-20-4150-0000 Aurora Environmental Inc AB 939 Compliance-July 08/24/2012 0 878.75

101-20-4150-0000 Kajiwara Communications Website Maintenance-July 08/10/2012 0 637.50

101-20-4150-0000 M & G Maintenance Company Janitorial Services-July 08/10/2012 0 576.32

101-20-4316-0000 Priority Communications Inc Phone Repair 08/24/2012 0 210.00

101-20-4376-2013 SAP Digital Corp Centennial Order Forms 08/10/2012 0 200.00



101-20-4316-0000 Priority Communications Inc Remote Programming 08/10/2012 0 50.00

101-20-4316-0000 Priority Communications Inc Phone Repair 08/10/2012 0 50.00

101-20-4376-0000 Cobra Fire Protection Fire Extinguishers Annual Service 08/24/2012 78022 44.88


22,250.36 500,805.68

Centenial Accounts:

101-21-4150-2013 SAP Digital Corp Centennial Children's Book 08/24/2012 0 2,632.00

101-21-4486-2013 Sweet & Savory Reissue Ck#77538,Centennial Desserts 7/4/12 08/10/2012 77984 1,011.38


3,723.28 18,552.25

Police Accounts:

103-30-4150-0000 City of West Covina CAD/RMS Annual Maintenance Fees 08/10/2012 77992 87,894.00

591-30-4613-9300 Wondries Fleet Group 2011 Ford Crown Victoria Patrol Vehicle 08/10/2012 77993 22,970.00

103-30-4376-0175 Dooley Enterprises Inc Ammunition 08/24/2012 78027 8,741.76

103-30-4150-0000 Pasadena Humane Society Animal Control Services-July 08/24/2012 0 4,000.00

591-30-4613-0000 10-8 Retrofit Install Equipment to New Vehicle 08/10/2012 0 3,598.90

103-30-4376-0000 ProForce Law Enforcement Guns 08/24/2012 0 2,289.19


591-30-4613-9300 Wondries Fleet Group Sales Tax 08/10/2012 77993 2,009.88

103-30-4508-0000 The Lighthouse Inc New Lens for Light Bar 08/24/2012 0 1,601.96

240-30-4004-0014 U.S. Bank CA OES SVCS-Training-A.Blonde-10/22-26 08/01/2012 77888 750.00

240-30-4004-0014 U.S. Bank CA OES SVCS-Training-P.Byrd-10/22-26 08/01/2012 77888 750.00


103-30-4399-0000 U.S. Bank M3 OFFICE-New Chair 08/01/2012 77888 679.74

103-30-4415-0000 Candice Torres Reimbursements-Meals,Mileage 08/24/2012 0 649.84

103-30-4415-0000 Tim Tebbetts Reimbursements-Meals,Mileage 08/24/2012 0 628.66

103-30-4468-0000 U.S. Bank INSIDE THE TAPE-Training 08/01/2012 77888 550.00


103-30-4492-0003 Tom's Uniforms Uniforms 08/10/2012 77989 511.45

103-30-4376-0000 Western Graphix Inc Employee Photo ID Cards 08/24/2012 78082 505.72

Page 7 of 22

103-30-4150-0000 San Marino Auto Grooming July Car Wash,Detail 08/24/2012 0 460.00

103-30-4500-9025 AT&T Mobility Phone Service-6/24/12-7/23/12 08/10/2012 77935 408.68

103-30-4468-0000 RAD California Rape Aggression Defense Course-S.Franco-8/20-22 08/10/2012 77970 400.00

103-30-4468-0000 RAD California Rape Aggression Defense Course-P.Gomez-8/20-22 08/10/2012 77969 400.00


103-30-4508-0000 Foreign Motors Body Shop Repainted Roof 08/10/2012 77950 356.64

103-30-4415-0000 Riverside Sheriff's Department Dispatcher Public Safety Training-11/26/12-12/14/12 08/24/2012 78060 343.00


103-30-4415-0000 U.S. Bank DOUBLETREE-Lodging-R.Cervantes-7/18-21 08/01/2012 77888 288.78

103-30-4415-0000 U.S. Bank DOUBLETREE-Lodging-R.Cervantes-6/20-6/23 06/30/2012 77887 286.23

103-30-4396-0000 U.S. Bank ROTARY CLUB-Membership Dues-1st Qtr-T.Harrigan 08/01/2012 77888 242.00


103-30-4415-0000 Public Safety Training Consult POST Training-M.Mora-8/23-24 08/10/2012 77968 220.00

103-30-4415-0000 U.S. Bank DOLLAR RAC-Car Rental-7/18-7/21 08/01/2012 77888 215.04


103-30-4376-0000 U.S. Bank CREATIVE SERVICES-Junior Officer Badge Stickers 06/30/2012 77887 195.95

103-30-4492-0004 U.S. Bank KEYSTONE UNIFORM-Uniforms 08/01/2012 77888 195.10

103-30-4415-0000 Candice Torres Reimbursements-Meals,Mileage 08/24/2012 0 192.93

103-30-4376-0000 Office Depot Pens,Scissors,Binders,Wipes,Chair Mat,Stamp,Paper 08/24/2012 78052 189.99

103-30-4415-0000 U.S. Bank DELTA AIR-Flight-R.Cervantes-6/18-21 06/30/2012 77887 186.60

103-30-4480-0000 U.S. Bank ACTEVA EVENT-FSET Conference 08/01/2012 77888 170.00

103-30-4376-0000 Office Depot Memory Card,Tape,Clasp Envelope 08/24/2012 78052 164.73


103-30-4436-0000 Omega Polygraph Polygraph Exam 08/10/2012 0 150.00

103-30-4415-0000 Riverside Sheriff's Department DUI Training-10/10/12-10/12/12 08/24/2012 78059 148.00



103-30-4492-0004 U.S. Bank LA POLICE GEAR-Shirts 08/01/2012 77888 144.02

103-30-4415-0000 U.S. Bank SOUTHWESTAIR-Flight-R.Cervantes-9/12-15 08/01/2012 77888 137.60

103-30-4415-0000 SPS Background Investigation Course-A.Blonde-10/9 08/10/2012 77981 137.00

103-30-4150-0000 Nick Boswell Photography Photos 08/24/2012 78051 135.94


103-30-4508-0000 U.S. Bank MOTORCYCLE LARRY.COM-Supplies 08/01/2012 77888 115.64

103-30-4376-0000 U.S. Bank SMART & FINAL-Water 08/01/2012 77888 113.77

103-30-4399-0000 U.S. Bank LA POLICE GEAR INC-FSET Uniform 08/01/2012 77888 107.49

103-30-4204-0000 U.S. Bank AMAZON.COM-Penal Code Books 08/01/2012 77888 86.00

103-30-4316-0000 Copy-Tech Group Inc Copier Repair 08/10/2012 0 85.00

103-30-4316-0000 R.H.F. Inc Radar Repair 08/10/2012 77972 85.00

103-30-4316-0000 R.H.F. Inc Lidar Repair 08/10/2012 77972 85.00


Page 8 of 22


103-30-4376-0000 Office Depot Chairmat,Memory Cards,Glue Stick 08/24/2012 78052 84.07

103-30-4376-0000 SAP Digital Corp Note Cards 08/10/2012 0 81.56


103-30-4468-0000 U.S. Bank KEYSTONE UNIFORM-Supplies 08/01/2012 77888 80.00

103-30-4396-0000 U.S. Bank CNOA-Membership Dues 08/01/2012 77888 75.00

103-30-4150-0000 San Gabriel Valley Medical Ctr In-Custody Medical 08/24/2012 78067 71.74

103-30-4206-0000 Copy-Tech Group Inc Copier Repairs 08/24/2012 0 63.75

103-30-4480-0000 U.S. Bank SWEET & SAVORY-Food 08/01/2012 77888 61.44


103-30-4376-0000 U.S. Bank AMAZON.COM-Keyboard 08/01/2012 77888 59.99

103-30-4150-0000 San Gabriel Valley Medical Ctr In-Custody Medical 06/30/2012 77918 51.00


103-30-4415-0000 Kenric Wu Reimbursements-Meal,Mileage,Class 08/24/2012 0 44.44


103-30-4376-0000 U.S. Bank THE HOME DEPOT-Batteries 08/01/2012 77888 43.41

103-30-4468-0000 U.S. Bank YARD HOUSE-Food 08/01/2012 77888 40.77


103-30-4508-0000 U.S. Bank TEMPLE CITY POWER SPORTS-Supplies 06/30/2012 77887 33.75

103-30-4206-0000 U.S. Bank HOMEDEPOT.COM-Supplies 08/01/2012 77888 31.91

103-30-4376-0000 Office Depot Files 08/24/2012 78052 30.43

103-30-4415-0000 U.S. Bank JOE'S CRAB-Post Training Meal 08/01/2012 77888 30.36

103-30-4436-0000 FedEx Shipping 08/10/2012 77949 30.07

103-30-4376-0000 U.S. Bank RUBBERSTAMPS-Stamps 08/01/2012 77888 29.85

103-30-4508-0000 U.S. Bank THE HOME DEPOT-Vehicle Storage 08/01/2012 77888 27.13

103-30-4206-0000 U.S. Bank THE HOME DEPOT-Building Supplies 08/01/2012 77888 26.60

103-30-4468-0000 U.S. Bank CALIFORNIA CRISP-Food 08/01/2012 77888 25.38

103-30-4415-0000 U.S. Bank BJS RESTAURANT-Post Training Meal 08/01/2012 77888 22.25


103-30-4376-0000 Office Depot Calculator,Highlighter,Post-It Notes 08/10/2012 77965 19.77

103-30-4468-0000 U.S. Bank RUBIO'S PASEO-Food 08/01/2012 77888 18.23

103-30-4415-0000 U.S. Bank ELEPHANT BAR-Post Training Meal 08/01/2012 77888 16.30

103-30-4480-0000 U.S. Bank RALPHS-Food 08/01/2012 77888 15.72

103-30-4415-0000 U.S. Bank DOUBLETREE-Post Training Meal 08/01/2012 77888 14.81


103-30-4480-0000 U.S. Bank EINSTEIN BROS-Food 08/01/2012 77888 14.50

103-30-4415-0000 U.S. Bank DOUBLETREE-Meal for Post Training 06/30/2012 77887 14.42



103-30-4415-0000 Robert Cervantes Reimbursement-Meal,Gasoline 08/10/2012 77941 14.38

Page 9 of 22



103-30-4415-0000 U.S. Bank ELEPHANT BAR-Post Training Meal 08/01/2012 77888 11.86

103-30-4376-0000 Office Depot Pens,Permanent Marker 08/24/2012 78052 8.90

591-30-4613-9300 Wondries Fleet Group Tire Fee 08/10/2012 77993 8.75

103-30-4376-0000 Office Depot Business Holder 08/24/2012 78052 8.47

103-30-4492-0003 Tom's Uniforms Patches 08/24/2012 78075 8.15

103-30-4468-0000 U.S. Bank RUBIO'S PASEO-Food 08/01/2012 77888 6.07

103-30-4508-0000 U.S. Bank VALENCIA AUTO SPA-Car Wash 06/30/2012 77887 5.00


103-30-4206-0000 U.S. Bank THE HOME DEPOT-Credit 08/01/2012 77888 -17.39



103-30-3201-0000 Pasadena Humane Society Less: Impound Fees,License Fees 08/24/2012 0 -114.00

151,078.21 47,420.27

Fire Accounts:

281-34-4376-0000 Sun Badge Co Centennial Badges 06/30/2012 0 1,841.95

103-34-4150-0000 U.S. Bank ALICE COMPUTERWORKS-Computer Service 06/30/2012 77887 1,754.84

103-34-4150-0000 U.S. Bank ALICE COMPUTERWORKS-Computer Service 08/01/2012 77888 1,238.77


103-34-4376-0000 Life-Assist Inc Paramedic Supplies 08/24/2012 78045 602.83


103-34-4150-0000 U.S. Bank BEST BUY-Computer Service 06/30/2012 77887 543.68

103-34-4376-0000 U.S. Bank SHIFT CALENDAR-Fire Shift Calendars 08/01/2012 77888 530.75

103-34-4206-0000 San Marino Lock & Safe Co Apparatus Door Repair 08/10/2012 0 510.00

103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 08/24/2012 78084 436.95


103-34-4508-0000 Valley Power Systems Inc Vehicle Maintenance 08/24/2012 78079 419.99

103-34-4492-0003 Line Gear Fire & Rescue Equip Boots 08/10/2012 0 406.10

103-34-4376-0000 Everything Medical Oxygen Tanks 08/24/2012 78030 335.00


103-34-4492-0004 Turnout Maintenance Co LLC Turnout Cleaning 08/10/2012 77990 275.50

103-34-4396-0000 U.S. Bank ROTARY CLUB-Membership Dues-1st Qtr-J.Frawley 08/01/2012 77888 242.00

103-34-4492-0003 Tom's Uniforms Pants 08/10/2012 77989 217.50

103-34-4468-0000 EMS Personnel Fund Paramedic License-D.Wagenbrenner 08/10/2012 77948 200.00

103-34-4468-0000 EMS Personnel Fund Paramedic License-J.Sutliff 08/24/2012 78029 200.00

103-34-4468-0000 EMS Personnel Fund Paramedic License-R.Wilcox 08/24/2012 78028 200.00

103-34-4492-0004 Turnout Maintenance Co LLC Turnout Cleaning 08/24/2012 78076 198.00


103-34-4150-0000 SLK.US Inc Computer Services-June 06/30/2012 0 190.00

Page 10 of 22

103-34-4508-0000 U.S. Bank FACTORY OUTLET-Air Hose Reel 08/01/2012 77888 184.86



103-34-4376-0000 Allstar Fire Equipment Inc Equipment 08/10/2012 0 173.36

103-34-4436-0000 Department of Justice Fingerprint I.D.-July 08/24/2012 78025 166.00

103-34-4316-0000 Garvey Equipment Company Chain Saw Repair 08/10/2012 0 153.77

103-34-4436-0000 D.F. Polygraph Polygraph Exam 08/10/2012 77947 150.00

103-34-4376-0000 Office Depot Toner,Stylus Pen for Ipad 08/24/2012 78052 138.19




103-34-4376-0000 Jason Sutliff Reimbursement-Supplies 06/30/2012 77920 90.23


103-34-4376-0000 U.S. Bank BEST BUY-VHS to Dvd's 08/01/2012 77888 76.13





103-34-4376-0000 U.S. Bank AMAZON MARKETPLACE-Supplies 08/01/2012 77888 58.45

103-34-4206-0000 U.S. Bank HARBOR FREIGHT TOOLS-Supplies 06/30/2012 77887 50.00

103-34-4376-0000 Office Depot Toner 08/24/2012 78052 49.79


103-34-4468-0000 U.S. Bank STAPLES-CD for Training Manuals 06/30/2012 77887 21.73

103-34-4376-0000 U.S. Bank CONTAINERSTORE-Container Storage 08/01/2012 77888 19.56




103-34-4398-0000 U.S. Bank CALTECH PAY STATION-Parking 08/01/2012 77888 5.00

103-34-4206-0000 U.S. Bank ORCHARD SUPPLY-Credit 06/30/2012 77887 -4.34

103-34-4376-0000 U.S. Bank SHIFT CALENDAR-Credit 08/01/2012 77888 -4.57


103-34-4206-0000 U.S. Bank GANAHL LUMBER-Credit 06/30/2012 77887 -25.09

103-34-4206-0000 U.S. Bank THE HOME DEPOT-Credit 06/30/2012 77887 -86.88

103-34-4376-0000 U.S. Bank BEST BUY-Credit 08/01/2012 77888 -184.86

103-34-4376-0000 U.S. Bank BEST BUY-Credit 08/01/2012 77888 -184.86

14,806.50 80,356.54

Emergency Services Accounts:

101-36-4316-0000 Commline Inc Radio Programming 08/10/2012 0 1,760.12

101-36-4316-0000 Verizon Wireless Phone Service-6/26-7/24 08/24/2012 78080 1,110.00

101-36-4316-0000 U.S. Bank THE HOME DEPOT-Radio Repair 08/01/2012 77888 723.46

Page 11 of 22

101-36-4376-0000 Western Graphix Inc Employee Photo ID Cards 08/24/2012 78082 538.31

101-36-4316-0000 Commline Inc Dispatch Battery Back-Up 08/24/2012 0 464.30


101-36-4316-0000 Commline Inc Radio Repair 08/24/2012 0 187.50



101-36-4316-0000 U.S. Bank THE HOME DEPOT-Batteries 08/01/2012 77888 70.46

101-36-4316-0000 U.S. Bank AMER COMMUNICATION-Radio Programming 06/30/2012 77887 63.20




5,413.87 3,244.73

Public Works Administration Accounts:

101-40-4104-0000 Willdan Traffic Engineering Services-6/1/12-6/29/12 06/30/2012 77923 4,450.00

101-40-4104-0000 RSCC Engineering Inc Meetings-7/1/12-7/25/12 08/10/2012 0 1,795.00

101-40-4104-0000 Willdan Traffic Engineering Services-6/1/12-6/29/12 06/30/2012 77923 1,105.00

101-40-4492-0003 Kustom Imprints Centennial Polos 08/10/2012 0 688.37

101-40-4104-0000 RSCC Engineering Inc Meetings-6/28/12-6/30/12 06/30/2012 0 405.00



101-40-4376-0000 U.S. Bank LEE'S HOAGIE HOUSE-Food 08/01/2012 77888 150.00

101-40-4376-0000 U.S. Bank TONY'S PIZZA-Pizza's 08/01/2012 77888 100.00

101-40-4206-0000 San Marino Lock & Safe Co Gate Maintenance 08/10/2012 0 85.00

101-40-4206-0000 San Marino Lock & Safe Co Gate Maintenance 08/10/2012 0 85.00

















Page 12 of 22






10,017.49 14,018.05

Garage Accounts:

101-42-4399-0000 Matheson Tri-Gas Inc Mig Welder Millermatic 252 08/10/2012 77963 2,159.19

101-42-4316-0000 South Coast A.Q.M.D. Pressure Washer 08/10/2012 77979 310.85

101-42-4399-0000 Matheson Tri-Gas Inc Sales Tax 08/10/2012 77963 199.73

101-42-4150-0000 JDS Tank Testing & Repair Inc Programmed Dispenser 08/10/2012 77960 140.00

101-42-4150-0000 JDS Tank Testing & Repair Inc UST Inspection-July 08/24/2012 78040 140.00


101-42-4376-0000 The Lighthouse Inc Lugs for Battery Cables 08/24/2012 0 117.31

101-42-4316-0000 South Coast A.Q.M.D. Emission Fees 08/10/2012 77979 115.56

101-42-4376-0000 Matheson Tri-Gas Inc Welding Supplies 08/10/2012 77963 100.01

101-42-4376-0000 U.S. Bank HARBOR FREIGHT TOOLS-Supplies 06/30/2012 77887 72.55

101-42-4376-0000 U.S. Bank PEPBOYS STORE-Supplies 08/01/2012 77888 52.15

101-42-4376-0000 Temple City Auto Parts Wire Terminals 08/24/2012 78073 8.94

3,554.40 3,900.03

Sewer & Stormdrain Accounts:

101-44-4150-9020 Athens Services Street Sweeping-June 06/30/2012 77902 7,675.49

101-44-4104-0000 KJ Services Environmental Svcs NPDES Program Consulting Activities-July 08/24/2012 78042 1,640.00

9,315.49 1,183.25

Street Accounts:

207-48-4600-2876 EC Construction Inc Huntington Drive St Rehabilitation/Irrig 08/10/2012 0 55,844.00

202-48-4600-2876 EC Construction Inc Huntington Drive St Rehabilitation/Irrig 08/10/2012 0 51,860.11


394-48-4600-9000 RSCC Engineering Inc St Light Conversion-7/1/12-7/25/12 08/10/2012 0 7,990.00

101-48-4150-0000 Republic ITS Conduit Repair 08/10/2012 0 6,295.00

243-48-4600-2876 RSCC Engineering Inc Huntington Dr St Rehabilitation-7/1/12-7/25/12 08/10/2012 0 5,580.00

394-48-4600-9000 RSCC Engineering Inc St Light Conversion-7/1/12-7/25/12 08/10/2012 0 1,540.00

101-48-4376-0000 United Traffic Services/Supply Signs 08/10/2012 0 971.05

101-48-4376-0000 Crafco Inc Temp Asphalt 08/10/2012 0 924.85

101-48-4376-0000 Sprague's Ready Mix Concrete 08/10/2012 77980 854.74

101-48-4376-0000 Roadline Products Inc U.S.A. Paint 08/24/2012 78061 842.70

101-48-4150-0000 Republic ITS Traffic Signal Maintenance-July 08/24/2012 0 742.99



101-48-4376-0000 Ganahl Lumber Company Hose,Stakes 08/10/2012 77953 192.63

Page 13 of 22

101-48-4376-0000 United Traffic Services/Supply Paint 08/10/2012 0 125.00


101-48-4376-0000 United Traffic Services/Supply Stop Signs 08/10/2012 0 118.76

101-48-4376-0000 Akzo Nobel Paints LLC Paint,Brushes 08/10/2012 77932 108.27




101-48-4376-0000 Southeast Construction Supplies 08/24/2012 78064 81.67

101-48-4376-0000 City Wholesale Electric Stock 08/24/2012 0 77.39

243-48-4376-0000 U.S. Bank THE HOME DEPOT-Rapid Set for Post 08/01/2012 77888 76.28

101-48-4376-0000 U.S. Bank BERG HARDWARE-Light Post Screws 06/30/2012 77887 61.34

101-48-4376-0000 Underground Service Alert/SC Dig Alerts-34 Tickets 08/24/2012 0 51.00

101-48-4376-0000 U.S. Bank KMART-Supplies 06/30/2012 77887 46.71


101-48-4376-0000 U.S. Bank NOMAD BOLT-Light Post Screws 06/30/2012 77887 26.59

101-48-4376-0000 Ganahl Lumber Company Lumber 08/24/2012 78033 23.83

101-48-4376-0000 City Wholesale Electric Receptacle 08/10/2012 0 12.94


152,102.85 47,412.71

Park Accounts:


101-50-4376-0000 Target Specialty Products Pesticides 08/24/2012 78072 617.49

101-50-4376-0000 Apple Graphics Brochures 06/30/2012 77900 418.69


101-50-4376-0000 Apple Graphics Brochures 06/30/2012 77900 317.55

101-50-4376-0000 JHM Supply Irrigation Supplies 08/24/2012 0 257.19


101-50-4376-0000 Miracle Recreation Equipment Playground Equipment 06/30/2012 77915 153.44





101-50-3502-0000 Chris Gono Refund-Admission-6 Guests 08/24/2012 78002 24.00

101-50-4376-0000 City Wholesale Electric Lamp 08/24/2012 0 21.53




3,449.88 8,794.03

Public Grounds Accounts:


Page 14 of 22

101-52-4150-0000 Mariposa Landscapes Inc Landscape Maintenance Service-July 08/24/2012 0 7,330.62

101-52-4150-0000 Tree Elements Inc Tree Pruning 08/24/2012 0 5,637.00

101-52-4150-0000 Aquatech Backflow Services Inc Backflow Testing 06/30/2012 77901 479.80




101-52-4404-0000 Mission Nursery & Landscape Trees 08/24/2012 78050 130.50





101-52-4500-9460 City of Alhambra Utilities Dep Water/Sewer Service-5/29/12-7/27/12 08/24/2012 78021 54.53

101-52-4150-0000 Aquatech Backflow Services Inc Backflow Testing 06/30/2012 77901 40.00


27,089.12 38,828.37

Recreation Administration Accounts:


101-60-4206-0000 M & G Maintenance Company Janitorial Services-July 08/10/2012 0 2,148.09

101-60-4468-0000 American Red Cross CPR Training-6/9/12 08/24/2012 78010 2,135.00



101-60-4376-0000 Conney Safety Products Instant Cold Packs 08/10/2012 77943 557.08

101-60-4150-0000 SLK.US Inc Computer Services-May 06/30/2012 0 479.35


101-60-4376-0000 Office Depot Ink,Cordless Mouse,Binders,Markers,Toner 08/10/2012 77965 320.25

101-60-4206-0000 Baron's Heating & Air Furnace Repairs 06/30/2012 77905 277.00

101-60-4206-0000 Baron's Heating & Air Service Call 08/10/2012 77936 210.00

101-60-4376-0000 Office Depot Paper,Letterhead,Toner,Name Badge 08/24/2012 78052 172.92








101-60-4376-0000 Office Depot Phone Cord 08/10/2012 77965 70.68

101-60-4206-0000 San Marino Lock & Safe Co Duplicate Keys,Re-Keyed 08/24/2012 0 68.51

101-60-4206-0000 Ganahl Lumber Company Wedge Anchor 08/10/2012 77953 59.63

101-60-4376-0000 U.S. Bank T-MOBILE-Calling Card 08/01/2012 77888 50.00

101-60-4480-0000 U.S. Bank STARBUCKS-Card Reload Centennial 08/01/2012 77888 50.00

Page 15 of 22


101-60-4376-0000 U.S. Bank JONATHANADLER.COM-Supplies 08/01/2012 77888 39.55





101-60-4480-0000 U.S. Bank STARBUCKS-Card Reload 08/01/2012 77888 25.00



101-60-4376-0000 Office Depot Posterboard 08/10/2012 77965 17.89


101-60-4150-0000 U.S. Bank PLUG N PAY-Subscription 08/01/2012 77888 15.00

101-60-4150-0000 U.S. Bank YOUSENDIT INC-Monthly Subscription 08/01/2012 77888 14.99

101-60-4500-9025 AT&T Long Distance Phone Service-Long Distance 06/30/2012 77904 14.87


101-60-4206-0000 San Marino Lock & Safe Co Duplicate Keys 08/10/2012 0 6.26

101-60-4420-0000 U.S. Bank PATCH MEDIA GROUP-Ad 08/01/2012 77888 5.96


101-60-4420-0000 Petty Cash Stamps 08/24/2012 78020 4.50


14,014.28 14,056.97

Aquatics Accounts:

101-62-4324-0000 San Marino School District San Marino Pool Usage-August 08/10/2012 77977 1,800.00

101-62-4324-0000 San Marino School District San Marino Pool Usage-September 08/24/2012 78069 1,800.00





3,857.38 16,049.46

Contract Classes Accounts:

101-64-4102-0000 Destination Science Inc Rocket Powered Mars Instructor-6/1/12-8/31/12 08/24/2012 78026 14,645.40

101-64-4102-0000 Assist Athletics LLC Beginning T-Ball,Football,Mini Sports-6/1/12-8/31/12 08/24/2012 78012 10,076.80

101-64-4102-0000 Kaye Ogita Summer Art Camp Instructor-6/1/12-8/31/12 08/24/2012 78054 6,475.00

101-64-4102-0000 Brit-West Soccer Tiny Pros Soccer Instructor-6/1/12-8/31/12 08/24/2012 0 3,536.40

101-64-4102-0000 Jie Guo Tai Chi Instructor-6/1/12-8/31/12 08/24/2012 0 1,850.80

101-64-4102-0000 Gloria Ramos Gonzalez Writing with a Picture Instructor-6/1/12-8/31/12 08/24/2012 0 1,764.00

101-64-4102-0000 Women's World Fitness Center Zumba,Mat Pilates-6/1/12-8/31/12 08/24/2012 78083 1,401.60

101-64-4102-0000 Donna Gale Tiny Tot/Ballet,Kids Cooking Class-6/1/12-8/31/12 08/24/2012 78032 1,315.50

101-64-4102-0000 Dave Plesh Private Drum Instructor-6/1/12-8/31/12 08/24/2012 78057 1,289.40

101-64-4102-0000 Pasadena Ice Skating Center Ice Skate 2B Cool Instructor-6/1/12-8/31/12 08/24/2012 78055 1,260.00

Page 16 of 22

101-64-4102-0000 David P Basulto Mr B's Young Film Instructor-6/1/12-8/31/12 08/24/2012 78015 1,120.00

101-64-4102-0000 Juan Axume Youth Guitar Instructor-6/1/12-8/31/12 08/24/2012 0 1,031.10

101-64-4102-0000 David P Basulto Jr Titan Instructor-7/9/12-7/20/12 08/10/2012 77937 1,000.00

101-64-4102-0000 Bella Fitness Jr Titan Instructor-7/9/12-7/20/12 08/10/2012 0 1,000.00

101-64-4102-0000 Maria Zeledon Spanish Camp Instructor-6/1/12-8/31/12 08/24/2012 0 987.00

101-64-4102-0000 Bella Fitness Basketball Instructor-7/9/12-7/20/12 08/10/2012 0 975.00

101-64-4102-0000 Payke Gymnastics Kindergym Instructor-6/1/12-8/31/12 08/24/2012 0 829.60

101-64-4102-0000 Nancy Yung Adult Line Dance Instructor-6/1/12-8/31/12 08/24/2012 0 785.40

101-64-4102-0000 Laura Walsh Dramagination Instructor-6/1/12-8/31/12 08/24/2012 78081 755.30

101-64-4102-0000 Nelson N Lee Ballroom Dancing Instructor-6/1/12-8/31/12 08/24/2012 0 631.80

101-64-4150-0000 Marie Nimmrich Bridge Manager-7/2/12-7/30/12 08/10/2012 0 550.00

101-64-4102-0000 Paint n Play Painting Ceramics Instructor-6/1/12-8/31/12 08/24/2012 0 462.00

101-64-4102-0000 San Marino Tennis Center Tennis Instructor-6/1/12-8/31/12 08/24/2012 78070 456.00

101-64-4102-0000 Hong-Yi Hon Into to Piano Instructor-6/1/12-8/31/12 08/24/2012 78035 347.90

101-64-4102-0000 DeAndre Tinker Jr Titan Instructor-6/1/12-8/31/12 08/24/2012 0 270.00

101-64-4102-0000 Joanna Mary Saporito Quality of Life-7/26/12 08/10/2012 0 207.00

101-64-4102-0000 Daniel Kane Jr Titan Instructor-7/30/12-8/12/12 08/24/2012 78041 198.00

101-64-4376-0000 U.S. Bank VICTORY TEAM-Supplies 06/30/2012 77887 171.83

101-64-4102-0000 Kristin Fertschneider Dog Training Instructor-6/1/12-8/31/12 08/24/2012 0 126.00

101-64-4150-0000 Marie Nimmrich Reimbursements-Table Fees-7/2/12-7/30/12 08/10/2012 0 106.60

101-64-4102-0000 Payke Mobil Gymnastics Gymnastics Instructor-6/1/12-8/31/12 08/24/2012 78056 78.40

101-64-4102-0000 Peter McDermott Photographer-7/10/12-7/19/12 08/10/2012 0 45.00

101-64-4102-0000 Bella Fitness 50+ Senior Instructor-6/1/12-8/31/12 08/24/2012 0 32.40

101-64-4102-0000 DeAndre Tinker Jr Titans Basketball Instructor-7/9-7/20 08/10/2012 0 30.00



55,842.16 29,398.52

Special Events Accounts:


101-66-4150-0000 San Marino School District Custodial Services for Track Meet-3/16/12 06/30/2012 77919 595.00

104-66-4150-0000 Ben A Ubovich Conducting Fee-4th of July 08/10/2012 77991 500.00

104-66-4150-0000 U.S. Bank AWESOME EVENTS-Fun Zone Booths 06/30/2012 77887 450.00

104-66-4376-0000 U.S. Bank HOW'S MARKET-Supplies 08/01/2012 77888 411.89



104-66-4376-0000 U.S. Bank STATS OF SAN DIEGO-Supplies 06/30/2012 77887 351.67

104-66-4376-0000 U.S. Bank ORCHARD SUPPLY-Supplies 08/01/2012 77888 271.57


104-66-4308-0000 U.S. Bank HOME DEPOT-Supplies 06/30/2012 77887 252.38


Page 17 of 22

104-66-4376-0000 U.S. Bank SEARS.COM-Easy Ups 06/30/2012 77887 217.46






104-66-4308-0000 U.S. Bank SMART & FINAL-Supplies 06/30/2012 77887 46.78

104-66-4376-0000 U.S. Bank KELLY 25-Certificates 08/01/2012 77888 42.38


5,763.58 28,949.66

Senior Activities Accounts:

207-68-4208-0000 Main Street Tours Inc Balance Due-Iris at the Kodak Theatre-9/15/12 08/24/2012 78048 625.00

101-68-4486-0000 Main Street Tours Inc Balance Due-Iris at the Kodak Theatre-9/15/12 08/24/2012 78048 185.00

101-68-4376-0000 Office Depot Flash Disc 08/10/2012 77965 26.08

836.08 676.00

Daycare Accounts:

101-70-4376-0000 Remington Water Drinking Water-August 08/10/2012 77971 30.00 150.14

Day Camp Accounts:



101-72-4486-0000 U.S. Bank RAGING WATERS-Field Trip 08/01/2012 77888 719.70

101-72-4486-0000 U.S. Bank AQUARIUM OF PACIFIC-Field Trip 06/30/2012 77887 669.95

101-72-4376-0000 U.S. Bank JOHNS PIZZA-Field Trip 06/30/2012 77887 577.99

101-72-4486-0000 Petty Cash Bus Parking,Bowling,IMAX 08/10/2012 77940 429.25

101-72-4486-0000 U.S. Bank AMF BOWLING-Field Trip 08/01/2012 77888 312.00

101-72-4486-0000 U.S. Bank BOOMERS UPLAND-Field Trip 08/01/2012 77888 310.00

101-72-4486-0000 U.S. Bank AMF BOWLING-Field Trip 08/01/2012 77888 264.00

101-72-4376-0000 U.S. Bank DOMINO'S-Pizzas 08/01/2012 77888 230.38


101-72-4376-0000 U.S. Bank S&S WORLDWIDE-Supplies 08/01/2012 77888 184.35

101-72-4376-0000 U.S. Bank DOMINO'S-Pizzas 08/01/2012 77888 154.31

101-72-4376-0000 U.S. Bank JOHNS PIZZA-Field Trip 06/30/2012 77887 150.00



101-72-4486-0000 U.S. Bank CSCF ONLINE-Field Trip 08/01/2012 77888 130.25

101-72-4102-0000 U.S. Bank ACTION EVENTS-Field Trip 08/01/2012 77888 125.00

101-72-4376-0000 Marissa Berg Reimbursements-Supplies 08/24/2012 78016 109.57



Page 18 of 22

101-72-4486-0000 U.S. Bank CSCF ONLINE-Field Trip 08/01/2012 77888 25.00

101-72-4376-0000 U.S. Bank BLOCKBUSTER.COM-Movies 08/01/2012 77888 21.74

14,516.76 10,630.70

Preschool Accounts:

101-74-4206-0000 Blue Diamond Materials Hot Asphalt 08/24/2012 78017 1,036.62

101-74-4206-0000 Blue Diamond Materials Hot Asphalt 08/24/2012 78017 650.01

101-74-4376-0000 Lakeshore Learning Materials Supplies 08/10/2012 77961 488.37

101-74-4206-0000 Blue Diamond Materials Hot Asphalt 08/24/2012 78017 485.49


101-74-4376-0000 U.S. Bank REPTACULAR ANIMALS-Performance 08/01/2012 77888 241.25



101-74-4376-0000 U.S. Bank HOOKED ON PHONICS-Supplies 06/30/2012 77887 159.95

101-74-4206-0000 United Rock Products Crushed Base 08/24/2012 78077 158.82

101-74-4206-0000 United Rock Products Crushed Base 08/24/2012 78077 130.00


101-74-4376-0000 U.S. Bank LAKESHORE LEARNING-Supplies 06/30/2012 77887 20.12


101-74-4376-0000 U.S. Bank WAL-MART-Supplies 08/01/2012 77888 8.13

4,243.21 1,833.17

Kindercare Accounts: 0.00 39.08

San Marino Center Accounts:





105-82-4206-0000 Total Exterminating Inc Monthly Service 08/10/2012 0 125.00

105-82-4206-0000 Total Exterminating Inc Monthly Service 08/24/2012 0 125.00







3,122.27 7,778.87

Thurnher House Accounts:



Page 19 of 22







804.84 530.25

Library Administration Accounts:


101-90-4206-0000 Mike's Upholstery & Home Decor Re-Upholstered Chairs 06/30/2012 77914 3,224.58

101-90-4206-0000 M & G Maintenance Company Janitorial Services-July 08/10/2012 0 1,990.92

101-90-4150-0000 SLK.US Inc Computer Services-May 06/30/2012 0 1,395.94

101-90-4150-0000 SLK.US Inc Computer Services-April 06/30/2012 0 1,068.75

101-90-4206-0000 U.S. Bank MIKES UPHOLSTERY-Re-Upholster Chairs 06/30/2012 77887 1,000.00

101-90-4206-0000 Dave Pycz Construction, Inc Tile Repair and Restoration 06/30/2012 77910 995.00

101-90-4206-0000 Teak Master IPE Bench Restoration 06/30/2012 77921 995.00

101-90-4206-0000 U.S. Bank OFFICESCAPES DIRECT-Trees 06/30/2012 77887 846.40

101-90-4206-0000 U.S. Bank TEAK WAREHOUSE-Patio Umbrellas 06/30/2012 77887 750.38

101-90-4150-0000 SLK.US Inc Computer Services-April 06/30/2012 0 665.00


101-90-4206-0000 Arroyo Plumbing Inc Repair Men's Toilet 08/24/2012 78011 497.00

101-90-4206-0000 Sanitary Supply Inc Janitorial Supplies 08/24/2012 0 338.95

281-90-4399-1120 Isabel Rojas-Williams Lecture-9/6/12 08/10/2012 77974 300.00

101-90-4376-0000 Ellen's Silkscreening Inc Centennial Shirts 08/24/2012 0 195.21

101-90-4480-0000 U.S. Bank AMERICAN LIBRARY ASSC-ALA Meeting 06/30/2012 77887 170.00

101-90-4376-0000 Office Depot Binders,Ink,Planner,Refill,Pens 08/10/2012 77965 153.28


101-90-4376-0000 Office Depot Labels,Pens,Binders,Ruler,Tape,Calendar 08/24/2012 78052 105.49






101-90-4376-0000 U.S. Bank AMAZON.COM-Software 06/30/2012 77887 94.31

101-90-4376-0000 Office Depot Paper 08/24/2012 78052 69.33

101-90-4376-0000 All-Quality Recognition Servic Name Badges 08/10/2012 0 66.90

101-90-4420-0000 U.S. Bank VISTAPRINT.COM-Business Cards 08/01/2012 77888 49.66




Page 20 of 22

101-90-4206-0000 U.S. Bank SMARTSIGN-Signs 08/01/2012 77888 28.94


101-90-4376-0000 U.S. Bank AMAZON MARKETPLACE-Batteries 08/01/2012 77888 23.80



101-90-4480-0000 U.S. Bank CITY OF ANAHEIM-ALA Meeting 06/30/2012 77887 12.00

24,361.25 34,196.97

Adult Services Accounts:

101-91-4370-1985 Gale Database Renewal 08/10/2012 77952 9,289.00


101-91-4370-8585 Standard & Poor's Reference Book-7/15/12-7/14/13 08/10/2012 77982 1,561.57



101-91-4370-1985 Oxford University Press Database Renewal-8/1/12-7/31/13 08/10/2012 77966 1,125.00

101-91-4370-1985 Gale Database Renewal 06/30/2012 77912 995.00


101-91-4370-1985 Gale Database Renewal 08/10/2012 77952 532.04

101-91-4370-8585 Standard & Poor's Reference Book-8/1/12-7/31/13 08/10/2012 77982 370.76


281-91-4150-2575 dClutterfly Summer Reading Program 08/10/2012 77945 100.00







281-91-4370-2575 U.S. Bank AMAZON.COM-Dvds 06/30/2012 77887 33.92

101-91-4370-8585 Matthew Bender & Co Inc CA Code Books 08/24/2012 78049 32.63

101-91-4370-8585 Matthew Bender & Co Inc CA Penal Code Books 08/24/2012 78049 24.48





101-91-4370-0335 U.S. Bank AUDIBLE-Supplies 08/01/2012 77888 17.95

101-91-3344-3963 Ethan Sun Refund-Book 08/24/2012 78003 7.00

281-91-4370-2575 Ingram Library Services Credit 08/10/2012 0 -19.14

23,670.47 8,197.37

Children's Services Accounts:



Page 21 of 22


281-92-4376-2575 Scholastic Inc Books 08/24/2012 78062 669.99









281-92-4376-2575 U.S. Bank TONY'S PIZZA-Pizza 08/01/2012 77888 79.00








6,378.18 8,113.95

Processing Accounts:

101-93-4150-0000 Xinmu Qiu Chinese Cataloging-4/19/12-6/20/12 08/24/2012 0 1,452.50

101-93-4376-0000 Vernon Library Supplies Inc Supplies 08/10/2012 0 210.90

101-93-4376-0000 Demco Inc Processing Supplies 08/10/2012 0 105.87

101-93-4376-0000 Demco Inc Processing Supplies 08/10/2012 0 83.38

1,852.65 951.35

Old Mill Accounts:




283.51 498.37

1,191,541.40 1,342,691.47

Page 22 of 22

AGENDA ITEM NO. 9




DATE: JULY 11, 2012

SUBJECT: TREASURER’S REPORT FOR THE MONTHS OF

JULY & AUGUST, 2012

BACKGROUND

The California Government Code requires that the Treasurer render a report to the City Council

within 30 days of the end of each quarter which lists the City’s investments and moneys held by the

City. The report must state compliance with the City’s Investment Policy or the manner in which it

is not in compliance. It must also state the ability of the City to meet its expenditure requirements

for the next six months, or provide an explanation of why sufficient funds will or may not be

available.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends the Council accept and file the Treasurer’s Reports for the periods ending

July 31, 2012 and August 31, 2012. If Council concurs, the appropriate action would be:

“A motion to accept and file the Treasurer’s Reports for the periods ending

July 31, 2012 and August 31, 2012.”

Attachments: Treasurer’s Reports and PMIA Market Valuation

City of San Marino

AGENDA REPORT

Richard Sun, DDS

Mayor

Richard Ward

Vice Mayor

Dennis Kneier

Council Member

Eugene Sun

Council Member

Allan Yung, MD

Council Member

AGENDA ITEM NO. 10



BY: VERONICA RUIZ, CITY CLERK


SUBJECT: APPROVAL OF MINUTES

BACKGROUND

Attached for Council consideration are the following Minutes:

Adjourned Regular Joint Meeting with School Board of July 10, 2012

Regular Meeting of July 11, 2012

Adjourned Regular Meeting of July 27, 2012

FISCAL IMPACT

No fiscal impact.

RECOMMENDATION

Staff recommends the City Council Approve the Minutes as presented. If Council concurs, the appropriate

action would be:

“A motion to approve the Minutes of the Adjourned Regular Joint Meeting of July 10, 2012, the

Regular Meeting of July 11, 2012 and the Adjourned Regular Meeting of July 27, 2012.”

Attachments: Minutes of July 10, 2012 Adjourned Regular Joint Meeting

Minutes of July 11, 2012 Regular Meeting

Minutes of July 27, 2012 Adjourned Regular Meeting

City of San Marino

AGENDA REPORT






MINUTES

ADJOURNED REGULAR JOINT MEETING

OF THE SAN MARINO CITY COUNCIL WITH MEMBERS OF THE

SAN MARINO UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION

JULY 10, 2012 – 5:00 P.M.

The San Marino City Council met in an Adjourned Regular Joint Meeting with Members

of the San Marino Unified School District Board of Education on Tuesday, July 10, 2012

at 5:00 p.m. at the San Marino School District Office, 1665 West Drive, San Marino

California.

CALL TO ORDER School Board President Nam Jack called the meeting to order at

5:03 p.m.


ROLL CALL PRESENT: Councilman Kneier, Councilman Eugene Sun,

Councilman Yung, Vice Mayor Ward and Mayor Richard Sun;

Board Member Link, Board Clerk Norgaard, Board Vice President

Chang, and Board President Jack

ABSENT: Board Member Yen

OFFICIALS PRESENT: City Manager Ballantyne, City

Manager Pro Tem Schaefer, Assistant City Manager Garcia, Fire

Chief Frawley, Interim Police Chief Harrigan, Finance Director

Bailey, Community Services Director Cobb, Recreation Manager

Pinuelas, City Librarian Dallavalle, City Clerk Ruiz, School

Superintendent Kleinrock, Assistant Superintendent Boucher,

Assistant Superintendent de la Torre, and Assistant Superintendent

McGuigan

PUBLIC COMMENTS

Liz Kneier, Chair of the Centennial Oversight Committee reported on the July 4th

centennial kick-off and distributed the calendar of events which will be part of the year-

long centennial celebration. Mrs. Kneier also noted that Centennial merchandise will be

available for purchase at the San Marino Chamber of Commerce.

OPEN SESSION (DISCUSSION)

1. UPDATE ON THE PURCHASE OF STONEMAN SCHOOL

City Manager Ballantyne gave an overview of the Stoneman School agreement and noted

that there are provisions in the current lease agreement to purchase the site. He stated

that the Council will consider a purchase agreement at their regular City Council meeting

tomorrow night.

CITY COUNCIL MINUTES ADJOURNED REGULAR JOINT MEETING

JULY 10, 2012 PAGE 2

Councilman Kneier inquired what the School Board plans to do with the proceeds from

the sale of the property.

Board Clerk Norgaard stated no immediate plans have been made for the funds and that

the School Board will have to discuss how to use the money.

Board President Jack thanked the Council and stated that this is a win-win for the City

and the School District.

Mayor Richard Sun stated that he is pleased to see the purchase of Stonemen School by

the City.

Board Clerk Norgaard thanked everyone who was involved in this process.

Board President Jack thanked City Manager Ballantyne for everything he has done for

the School District and the community, and presented him with a plaque on behalf of the

School District. She wished him well in his new role as City Manager for the City of

Chino.

2. UPDATE ON STATE OF THE CITY

City Manager Ballantyne gave a brief overview on the City’s budget outlook and stated

that, with the exception on the purchase of Stoneman School and the City Hall remodel,

the City has a balanced budget. Mr. Ballantyne also noted that the Huntington Drive

Street Rehabilitation and Irrigation System Replacement Project is underway from Saint

Albans to West Drive, and the work will be completed before the start of the school year.

3. UPDATE ON STATE OF THE SCHOOL DISTRICT

School Superintendent Kleinrock reported that the School District continues to face

significant challenges with State budget cuts. He stated that, despite the budget

challenges, there have been no furloughs, layoffs or program cuts. Superintendent

Kleinrock noted that two additional kindergarten programs have been added to the

upcoming school year and that the District’s total enrollment is approximately 3,100

students.

ADJOURNMENT

There being no further business to come before the City Council and the San Marino

Unified School District Board Members, the meeting was adjourned at 5:55 p.m. to the

REGULAR MEETING of the City Council to be held on WEDNESDAY, JULY 11,

2012, at 6:00 P.M. in the City Hall Council Chamber, 2200 Huntington Drive, San

Marino, California.

__________________________

VERONICA RUIZ, CMC

CITY CLERK

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL

JULY 11, 2012 - 6:00 P.M.

The San Marino City Council met in a Regular Meeting on Wednesday, July 11, 2012, at

6:00 p.m. in the City Council Chamber of City Hall, 2200 Huntington Drive, San Marino

California.

CALL TO ORDER Mayor Richard Sun called the meeting to order at 6:00 p.m.



Councilman Yung, Vice Mayor Ward, and Mayor Richard Sun

ABSENT: None

OFFICIALS PRESENT: City Manager Ballantyne, City

Manager Pro Tem Schaefer, Assistant City Manager Garcia, City

Attorney Dorsey, Senior Planner Cervantes, Planning & Building

Assistant Merlo, Fire Chief Frawley, Interim Police Chief

Harrigan, Finance Director Bailey, City Librarian Dallavalle, City

Treasurer Wang, and City Clerk Ruiz

POSTING OF AGENDA

Mayor Richard Sun announced that the Agenda had been posted in advance as required

by law.

ADDRESSING THE CITY COUNCIL

Mayor Richard Sun instructed the public on addressing the City Council.

MOTION TO WAIVE FURTHER READINGS

Mayor Richard Sun called for a motion to waive further readings. Councilman Kneier

moved to waive the reading of the entire text of ordinances and resolutions; second by

Councilman Yung. There being no objections, the motion carried and it was so ordered

by the Mayor.

PRESENTATIONS

1. PRESENTATION OF PROCLAMATION RECOGNIZING JULY AS

PARKS & RECREATION MONTH

CITY COUNCIL MINUTES REGULAR MEETING


Mayor Richard Sun presented the proclamation to Chairwoman Stephanie Perry of the

Recreation Commission who said a few words and thanked the City Council.

2. PRESENTATION TO BRIAN MILLER, FORMER LIBRARY BOARD

TRUSTEE

Mayor Richard Sun recognized former Library Board Trustee Brian Miller and presented

him with a certificate for his service.

Mr. Miller stated that he has enjoyed his work on the Library Board and thanked the City

for the opportunity.

3. PRESENTATION TO OUTGOING CITY MANAGER

The City Council recognized outgoing City Manager Matt Ballantyne and presented him

with a City tile for his years of service to the community.

State Assemblyman Mike Eng recognized Matt Ballantyne and presented him with a

certificate. Assemblyman Eng also presented a certificate to the new City Manager John

Schaefer.

Southern California Edison Representative Ron Garcia commented on the exceptional

leadership Matt Ballantyne has demonstrated during his tenure as City Manager.

Matt Ballantyne thanked the City Council and the community and congratulated new City

Manager John Schaefer.

INTRODUCTION

4. INTRODUCTION OF NEW CITY MANAGER

Mayor Richard Sun introduced newly appointed City Manager John Schaefer, who was

administered the oath of office by the City Clerk.

City Manager Schaefer thanked the City and introduced his wife Kaetchen.

STUDY SESSION

5. DISCUSSION REGARDING PROPOSED INTERSECTION

MODIFICATIONS AT HUNTINGTON DRIVE AT RIDGEWAY ROAD



Recommendation: Staff recommends that Council make a determination on

Concepts 3B and 4B, additionally; consider the Commission’s original

recommendation of Concept 1.

Interim Police Chief Harrigan gave a report on the possibility of extending the sidewalk

at the intersection to close Ridgeway Road and outlined the concepts modifying the

configuration to prevent vehicles from using the intersection as a cut-off to reach Sierra

Madre Boulevard. He reported that the Traffic Commission could not support Concepts

3B and 4B based on traffic impacts to the neighborhood and lack of support from the

public comments.

Councilman Kneier inquired why staff recommended Concept 4B to the Traffic Advisory

Commission.

Interim Police Chief Harrigan responded that staff’s recommendation of Concept 4B

would have been for a trial period, and the fiscal impact would have been significantly

less than if it were permanent.

Mayor Richard Sun inquired about the accident history at this intersection.

Interim Police Chief Harrigan responded that there was no accident history for this

location.

The City received written communications in opposition to this project from Albert

Lazzarini and Martha McInnes (2385 Cumberland Road), Rosemary Duke Ward (2460

Cumberland Road), and Dr. Cary Presant (2345 Cumberland Road) which were entered

into the public record.

Mayor Richard Sun opened the item for public comment.

Resident Knox Cologne commented that he sees dozens of cars each morning cut through

into the Stepping Stones parking lot, and although no accidents have been reported,

believes it is just a matter of time before an accident happens. He stated that he would

like to see a full closure of the intersection (Concept 4B).

Resident Lee Benuska commented that no one on the Traffic Commission or on the City

Council lives in the affected neighborhood. He also commented on the parking adjacent

to San Marino High School, City trees, and property owners who do not keep up their

property.

Resident Fran Benuska commented that the City needs to address the Stepping Stones

parking lot traffic by narrowing the lot and installing more speed bumps to deter the

traffic.

Stepping Stones owner George Hasbun commented that he is concerned for the safety of

the children who attend Stepping Stones and stated something needs to be done because it

is just a matter of time before an accident happens.



Resident David Morris commented that he has concerns about anything that will increase

the traffic in the neighborhood. He stated that his neighborhood already has a lot of

traffic and he does not want more traffic.

Resident Sue Boegh commented that it is worth trying one of the concepts.

Resident George Azzadian commented that he is concerned for those residents who

access their driveways though the parking lot.

Mayor Richard Sun closed public comment on this item, and asked the Council if they

had any comments.

Councilman Kneier stated that this is a health and safety hazard, and he does not believe

that closing the intersection will affect traffic. He stated that he prefers Concept 4B on a

trial basis.

Councilman Yung stated that he supports opening up Frontage Road to two-way traffic,

and prefers Concept 3B on a trial basis.

Vice Mayor Ward stated that he would prefer Concept 4B on a trial basis.

Councilman Eugene Sun stated that he would prefer Concept 3B.

Mayor Richard Sun stated the he prefers Concept 1 because it would have the least

impact on the surrounding streets.

Councilman Kneier moved to try Concept 4B on a trial basis; second by Vice Mayor

Ward. The motion failed 2-3 by the following vote: AYES: Councilman Dennis Kneier

and Vice Mayor Richard Ward. NOES: Councilman Allan Yung, Councilman Eugene

Sun, and Mayor Richard Sun.

Councilman Yung moved to try Concept 3B on a trial basis; second by Councilman

Kneier. The motion carried 3-2 by the following vote: AYES: Councilman Dennis

Kneier, Councilman Eugene Sun, and Councilman Allan Yung. NOES: Vice Mayor

Richard Ward and Mayor Richard Sun.

6. CONSIDERATION OF EXTENSION OF AGREEMENT FOR THE SAN

MARINO MOTOR CLASSIC

Recommendation: Staff recommends the Council discuss the request and provide

direction to staff.

City Manager Schaefer introduced a letter submitted by the Chair of the San Marino

Motor Classic requesting Council to consider an extension of the agreement through

2016.



Councilman Kneier stated that he supports the request.

Councilman Yung asked the City Attorney if there is a conflict of interest since

Councilman Kneier’s name is on the letter for the San Marino Motor Classic.

City Attorney Dorsey responded that service on a non-profit organization which receives

no salary presents no conflict.

Vice Mayor Ward inquired if the terms and fees were adequate.

It was the consensus of the Council to direct staff to bring this item back with a fee

comparison of what other cities are charging for similar events.

7. CENTENNIAL CELEBRATION UPDATE

Recommendation: Receive and File.

Assistant City Manager Garcia provided a brief update on the Centennial Celebration,

including the Centennial banners, the 8th

annual Blecksmith Memorial Run, the Fourth of

July parade and the formal Centennial kick-off at the City’s Fourth of July event.

Mayor Richard Sun reported receiving a letter thanking the City for the Fourth of July

event.

Mayor Richard Sun stated the Congresswoman Judy Chu attended the event and

recommended staff develop a protocol for dignitaries participating in future City events.

CONSENT CALENDAR

Mayor Richard Sun invited members of the public to speak at this time on any items on

the Consent Calendar.

City Manager Schaefer requested that Council pull Item 11 from the consent calendar for

discussion.

Mayor Richard Sun asked Council to indicate if there were any Consent Calendar items

to be pulled for discussion. Items 11 and 12 were pulled for discussion.

Councilman Kneier moved to adopt the Consent Calendar consisting of Items 8, 9, 10,

13, 14 and 15; second by Councilman Yung. Following a roll call, the motion carried

unanimously by the following vote: AYES: Councilman Dennis Kneier, Councilman

Eugene Sun, Councilman Allan Yung, Vice Mayor Richard Ward, and Mayor Richard

Sun. NOES: None.

8. CONSIDERATION OF JUNE 2012 DISBURSEMENT REPORT



Recommendation: “A motion to ratify and file the Disbursement Report for the

period ending June 30, 2012.”

9. CONSIDERATION OF JUNE 2012 TREASURER’S REPORT

Recommendation: “A motion to accept and file the Treasurer’s Report for the

period ending June 30, 2012.”

10. CONSIDERATION OF APPROVAL OF MINUTES

Recommendation: “A motion to approve the Minutes of the Adjourned Strategic

Planning Meeting of June 6, 2012, Regular Meeting of June 13, 2012, and the

Adjourned Regular Meetings of June 25, 2012 and June 29, 2012.”

13. CONSIDERATION OF APPROVAL OF 2011 STATE HOMELAND

SECURITY GRANT FOR POLICE AND FIRE DEPARTMENT

TERRORISM TRAINING

Recommendation: “A motion to 1) authorize the City Manager to enter into a

sub-recipient agreement with the County of Los Angeles for the 2011 State

Homeland Security Grant Program; and, 2) accept the award of $23,696 in State

Homeland Security Grant funds and appropriate $15,000 to Account No. 240-30-

4004-0014 (Expense-PD) and $8,696 to Account No. 240-34-4004-0014

(Expense-FD) and 240-34-3202-0014 (Revenue-Public Safety).”

14. CONSIDERATION OF STONEMAN PURCHASE AGREEMENT

Recommendation: “A motion to 1) direct staff to file the Notice of Exemption in

accordance with the California Environmental Quality Act; 2) authorize the City

Manager to enter into a purchase agreement for Stoneman School with the San

Marino Unified School District; and 3) appropriate $8,500 to account no. 394-60-

4690-0000 to cover the associated closing costs.”

15. CONSIDERATION OF RESOLUTION NO. R-12-20 – MEMORANDUM

OF UNDERSTANDING FOR THE SAN MARINO POLICE OFFICERS

ASSOCIATION

Recommendation: “A motion to approve Resolution No. R-12-20.”

CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION

11. CONSIDERATION OF AGREEMENT WITH LOS ANGELES COUNTY

FOR TRAFFIC SIGNAL SYNCHRONIZATION ALONG CITY

ARTERIALS



Recommendation: “A motion to authorize the City Manager to execute the

Cooperative Agreement between the County of Los Angeles and the City of San

Marino.”

Assistant City Manager Garcia reported that staff requested this item be pulled for

discussion because the City has received some inquiries from the public regarding this

item. She stated that the County is requesting to formalize maintenance responsibilities

of intersections that are part of Traffic Signal Synchronization Program projects. Upon

completion of each project, the City will continue to be responsible for maintaining the

traffic signal timing, while the County will be responsible for developing the

coordination timing and will work with the City on any subsequent revisions to the

timing. Signal timing under this agreement applies to signals on the named arterials only,

which are Huntington Drive and San Gabriel Boulevard.

Councilman Kneier inquired about signal timing, specifically what is the longest green

light once a car approaches an intersection.

County Traffic Engineer Marty Amundsen responded that the maximum time on a traffic

signal cycle is 2 minutes.


Resident Stephanie Johnson commented that she is concerned about the traffic signal

timing, and does not want anything that would increase the flow of traffic on Los Robles.

Resident Nabil Sejaan commented on several points including why this item was placed

on the consent calendar, why the public inquiries were not made public, why there is an

increase in speed on Los Robles, why the contract does not include a timing sheet, and

how a camera was installed without Council approval.

At 8:05 p.m. Councilman Kneier moved for a recess; second by Councilman Eugene Sun.

There being no objections, the motion carried and it was so ordered by the Mayor.

Mayor Richard Sun reconvened the meeting at 8:12 p.m.

Councilman Yung moved to authorize the City Manager to execute the Cooperative

Agreement between the County of Los Angeles and the City of San Marino, second by

Vice Mayor Ward. The motion carried unanimously by the following vote: AYES:

Councilman Dennis Kneier, Councilman Eugene Sun, Councilman Allan Yung, Vice

Mayor Richard Ward, and Mayor Richard Sun. NOES: None.

12. CONSIDERATION OF YMCA FEE STRUCTURE FOR USE OF LACY

PARK DURING THE SUMMER



Recommendation: “A motion to approve a five-year Memorandum of

Understanding with the YMCA for their use of Lacy Park through June 30,

2017.”

Councilman Yung inquired as to why the City should subsidize the YMCA’s use of Lacy

Park for their summer camp program.

Assistant City Manager Garcia stated that the YMCA has a 50 year history of providing

services at Lacy Park and collaborating with the City on a variety of community services

projects. She stated that the estimated direct financial impact to the City from the

YMCA’s use of the park is a minimum of $5,000 a summer, depending on the amount of

people enrolled in the program. Based on the YMCA’s proposal of $2,000 to $3,500

annually, the City would be subsidizing the YMCA by the difference. However,

recognizing the value the YMCA contributes to San Marino households through their

programming, a resident discount is reasonable for the service provided to the San

Marino community.

YMCA representative Michael Henderson addressed the Council to explain that in the

previous 50 year history there has been no cost to use Lacy Park, and the tiered rate

structure would accommodate restitution to the City without significant burden to the

work and fees of the YMCA.

Councilmen Eugene Sun and Dennis Kneier both stated that they were on the YMCA

Board and asked the City Attorney if this would be a conflict of interest.

City Attorney Dorsey responded that, as with the San Marino Motor Classic, service on a

non-profit organization which receives no salary presents no conflict.

Councilman Eugene Sun moved to approve a five-year Memorandum of Understanding

with the YMCA for their use of Lacy Park through June 30, 2017; second by Councilman

Kneier. The motion carried unanimously by the following vote: AYES: Councilman

Dennis Kneier, Councilman Eugene Sun, Councilman Allan Yung, Vice Mayor Richard

Ward, and Mayor Richard Sun. NOES: None.

PUBLIC HEARINGS – 7:30 P.M.

16. CONSIDERATION OF APPEAL OF PLANNING COMISSION DECISION

REGARDING TENTATIVE PARCEL MAP NO. 71199 AND VARIANCE

NOS. V10-17 AND V10-18 (1000 AVONDALE ROAD)

Recommendation: “A motion to approve Variance Nos. V10-17, V10-18,

Tentative Parcel Map No. 71199 and the environmental negative declaration,

subject to the conditions outlined in the report.”



At the opening of the Public Hearing, Councilman Yung recused himself during this

agenda item.

Mayor Richard Sun explained that, due to the large audience, each resident would be

allowed three minutes to speak. He also set ground rules allowing the spokesperson from

each side more time to speak.

Planning & Building Assistant Merlo reported on the application to subdivide the lot at

1000 Avondale Road into two parcels. She gave background information on the Planning

Commission’s denial of the project at their meeting in February 2010, and the applicant’s

appeals to both the Planning Commission and the City Council. She also explained that

the Planning Commission conducted another public hearing on this item in May, 2012 in

which they reviewed additional information submitted by the applicant relating to the

historic nature of the house and the disabilities of certain members of the Chui family.

The Planning Commission ultimately denied the project by a 3-2 vote.

Planning & Building Assistant Merlo described the two variances required for the

project. She briefly described some of the details of the project, including structures on

the property that the applicant intends to remove but that would require separate public

hearings with the Design Review Committee at later dates. She referred to surveys

attached to the report, and stated that the intent of the minimum lot requirement is ensure

new lots are consistent with the neighborhood. She continued, and stated that the

resulting two lots would be larger than the average lot in the surrounding neighborhood.

She added that the existing home structure could be maintained after the subdivision

because it is set to one side of the property. She added that in light of the letters

submitted by the applicant’s attorney, staff does not think the subdivision is necessary to

accommodate the disabled members of the Chui family. There are other opportunities

available to accommodate the different physical layouts of livable area that would be

suitable to their needs. She concluded by stating that staff would be in favor of the

project, subject to the seventeen conditions listed in the “Recommendation” portion in the

report.

Mayor Richard Sun asked if there are any precedents allowing a second unit which

exceeds the limit allowed by the City Code.

Planning & Building Assistant Merlo responded that there is one.

Mayor Richard Sun inquired if staff had studied whether there were any other lots in the

estate district which would qualify for a variance allowing a lot split because of its

uniqueness.

Planning & Building Assistant Merlo responded that there was not another lot in the

estate district with these same circumstances.

Mayor Richard Sun asked the City Attorney if there was any basis other than Section

23.07.03 of the City Code to approve or deny a variance.


JULY 11, 2012 PAGE 10

City Attorney Dorsey responded that another basis could be under the Americans with

Disabilities Act and affording reasonable accommodation. If a case could be made by an

applicant that because of a disability a strict application of the zoning ordinance would be

unfair, that applicant could potentially be granted relief from the application of the

ordinance.

Councilman Eugene Sun asked the City Attorney if the ADA argument in Mr. Sutton’s

letter has any merit for approving the variance.

City Attorney Dorsey stated that it would be up to the Council to determine if the

argument has merit.

Councilman Eugene Sun asked staff how many variances had been granted in the past

five years.

Planning & Building Assistant Merlo responded that there are approximately 20-25

variances granted in a year, so a rough estimate would be 125. She also noted that there

have been no lot split variances since the IE District was established.


Robert Chui, the applicant and resident living at 1000 Avondale Road, stated that they

have spent five years on this project and that the plan addresses all of the stated

objections of neighbors and meets all legal criteria under California law as well as San

Marino’s high aesthetic standards. He described the current living situation for the

family and stated that the project would allow his family to remain together. He asked

that the City Council approve the application based on the evidence presented. He gave

background history of his family’s ownership of the property. He concluded his

comments by thanking the City Council for their consideration of the project, and

introduced his sister Margaret Chui Lee who wished to address the Council.

Margaret Chui Lee, sister of the applicant, commented on the Chinese tradition of having

the son and his family live with and take care of the parents. She stated that her father is

disabled and requires full time medical care. She also explained that her brother has a

heart condition and that she has a bipolar sister who displays erratic behavior, making it

necessary for Robert Chui’s immediate family to have separate living quarters.

Joe Petrillo, security director for the Chui family, stated that he was hired to protect King

Chui as well as Robert Chui and his family. He stated that the ADA situation is present,

necessitating the need to grant the variance. Mr. Petrillo stated that he has witnessed the

confrontations, and granting the request would alleviate the threat from the mentally

disabled family member.

Craig Kolbath, supervisor of Christine Chui at Merrill Lynch, addressed the Council in

support of the applicant. He stated that the stress of the family’s living situation has

affected Mrs. Chui so much so that she may need to take a medical leave of absence from

her work.


JULY 11, 2012 PAGE 11

Jenna Kachour, Preservation Director for Pasadena Heritage, addressed the Council in

support of the applicant and encouraged Council to approve the proposal for a separate

structure in order to save the historic resource without undermining the exceptional

neighborhood character that San Marino is known for.

Jack Green, former San Marino resident and general contractor specializing in historic

preservation stated that he was available to answer any questions that Council may have

pertaining to the construction phase of the project.

Teresa Grimes, Senior Architectural Historian for Galvin Preservation Associates, stated

that she had prepared one of the historic reports that were included in the Council packet

and she was happy to answer any questions that Council may have.

Tim Gregory, Historic Preservation Consultant, stated that he submitted one of the

reports on the history of the property and concluded that allowing the subdivision would

lessen the chance of the house being torn down.

Architect Adele Chang addressed the Council in support of the applicant and stated that

this proposal is compatible with the neighborhood. She showed a rendering of the

property according to the plan. She further stated that the risk of setting a precedent is

not an issue, and that granting the variance will improve the lives of the Chui family.

Christopher Sutton, attorney for the Chui family, addressed the Council and stated that

the lot split is directly related to the applicant’s ability to deal with the ADA issues.

Regarding the suggestion of building a larger guest house on the property, Mr. Sutton

pointed out that if the City opens itself up to allowing the construction of such large guest

houses it will bring criticism.

Resident John Siciliano addressed the Council on behalf of the neighborhood, stating that

seventy percent of the neighbors on the block are opposed to the variance. He further

stated that if Council were to approve the variance it would indeed set a precedent. He

commented that he has seen no disturbances and does not believe there is a security issue.

He took issue with the claim of racism that was alleged in Dr. Chui’s letter. He

concluded by stating that any threats of litigation are irrelevant.

Resident Robert Volk commented on the residential quality of San Marino and stated his

opposition to the 1000 Avondale Road project. He stated that an addition to the existing

house is possible if done by a quality architect.

Resident Colleen Evans addressed the Council, stating that she lives on a property that

had been sub-divided years ago and believes the sub-division was a mistake. She further

stated that she has met Esther Chao and does not believe Ms. Chao is a threat as the

applicant claims, and is sorry that no one is here to stand up for Ms. Chao this evening.

Kevin Brogan, resident and attorney for the neighbors commented in opposition to the

variance for 1000 Avondale Road. He stated that there is no evidence to support any of


JULY 11, 2012 PAGE 12

the five findings listed in Section 23.07.03 of the City Code. He further stated that the

applicant’s ADA issues do not trump the zoning ordinance. In addition to the five

findings, Mr. Brogan stated that a finding consistent with the General Plan would have to

be proven in order for the Council to approve the lot split. He stated that the proposed

new lots would not be consistent with the General Plan.

Resident David Hasbrouck commented in opposition to the 1000 Avondale Road project,

and suggested the Chui family consider other options to resolve their living situation.

Resident Klara Mihaly commented in opposition to the 1000 Avondale Road project, and

stated that family problems are not a reason for a lot split.

Richard McDonald, attorney for the Chui family, gave a rebuttal to some of the

comments made by the opposition. He explained that the security gate on the property

remains open for the caregivers to enter and leave at various times. He stated that there

are police reports and other documentation which identifies Esther Chao as a threat. He

concluded by stating that the evidence that the applicant has provided to the Council

supports the findings for approval of the variance.

Mayor Richard Sun inquired about page 19 of Mr. McDonald’s letter which describes the

option to grant a variance allowing the applicant to build a second unit on the lot in

excess of the 600 foot maximum permitted under Municipal Code Section 23.02.24. He

asked if the lot split would remove the second lot from the irrevocable trust.

Mr. McDonald responded that it was his understanding that the lot split would take care

of the trust problems in that regard. Mr. McDonald went on to point out that if a 5,000

square foot house is allowed on the current lot without a subdivision, it would create R-2

zoning.

Christine Chui, the applicant and resident living at 1000 Avondale Road, stated that the

Schools are facing budget cuts and declining enrollments because it is difficult for young

families to live in San Marino due to affordability issues caused by large minimum lot

size requirements. She also noted that San Marino’s rich history was built on

subdivisions. She stated that, since 1992, the City has granted 281 variances including

seven variances to six families on Avondale. Ms. Chui concluded by stating that their

project would generate a significant amount of new tax revenue, and felt it was a good

project for her family, the neighborhood and the City.

Mayor Richard Sun closed the Public Hearing and opened the item up for Council

discussion.

Mayor Richard Sun asked the City Attorney if the ADA issues would trump the

Municipal Code as it relates to zoning provisions and whether this should be considered

in their deliberation.

City Attorney Dorsey responded that there are cases where the ADA issue would

supersede, but that the requested accommodation has to be related to a disability. Mr.


JULY 11, 2012 PAGE 13

Dorsey suggested that, if the applicant is denied the variance, Council give the applicant

and staff the opportunity to analyze whether the reasonable accommodation ordinance

would apply in this case once it goes into effect. But that this should be treated as a

separate matter.

Councilman Kneier commented that the issue is whether this particular lot split is

appropriate under the City’s ordinances. In considering the evidence, he believes that all

five finding under Section 23.07.03 of the City Code have been met. He agrees with

staff’s recommendation and the comments and votes of the two Planning Commissioners

who approved the lot split.

Vice Mayor Ward commented that in considering the evidence he remains unconvinced

that the granting of the variance is going to impact the ADA issues as suggested by the

applicant. In applying the findings, Vice Mayor Ward stated that he had a problem with

the third finding in order to grant a variance, and would not support the lot split.

Councilman Eugene Sun commented that the Chui family purchased the property

knowing the house was already off-center on the lot. He further stated that he does not

give much merit to the ADA argument because he believes the City can reasonably

accommodate the needs of the family. In addition, the familial situation does not have

anything to do with the lot split. Councilman Eugene Sun stated that the last time this

was brought to the City Council he had a problem with the fifth finding. He has since

changed his position on the fifth finding and would uphold the applicant’s appeal.

Mayor Richard Sun commented that, although he has concern for the applicant, he also

recognizes the neighbors’ concerns. He expressed his appreciation to both the applicant

and the concerned residents who have spent time and incurred costs to resolve this issue.

After considering the evidence and studying the Municipal Code, he has a problem

granting the variance. Mayor Sun stated that the intent of Ordinance 989, which was

adopted in 1991, was to establish the estate district in order to preserve the large lots left

in the City. Moreover, he stated his concern that approving the appeal would set a

precedent. Ultimately, he could not satisfy all of the five findings to support the granting

of the lot split.

Councilman Kneier moved to approve Variance Nos. V10-17, V10-18, Tentative Parcel

Map No. 71199 and the environmental negative declaration, subject to the conditions

outlined in the report; second by Councilman Eugene Sun. The motion failed 2-2 by the

following vote: AYES: Councilman Dennis Kneier and Councilman Eugene Sun.

NOES: Vice Mayor Richard Ward and Mayor Richard Sun.

Mayor Richard Sun called for a recess at 10:45 p.m.

The Mayor reconvened the meeting at 10:50 p.m.

17. CONSIDERATION OF RESOLUTION NO. R-12-16 ADOPTING THE

CONGESTION MANAGEMENT PROGRAM LOCAL CONFORMANCE

SELF-CERTIFICATION AND LOCAL DEVELOPMENT REPORT


JULY 11, 2012 PAGE 14

Recommendation: “A motion to adopt Resolution No. R-12-16.”

Senior Planner Cervantes gave a brief summary on the Congestion Management Program

and the City’s local development report.

Mayor Richard Sun opened the hearing for public comment.

Hearing no public comment, the Mayor closed the public hearing.

Councilman Eugene Sun moved to adopt Resolution No. R-12-16; second by Councilman

Kneier. The motion carried unanimously by the following vote: AYES: Councilman

Dennis Kneier, Councilman Eugene Sun, Councilman Allan Yung, Vice Mayor Richard

Ward, and Mayor Richard Sun. NOES: None.

WRITTEN COMMUNICATIONS

There were no written communications reported at this time.

COUNCIL REPORTS

There were no Council reports at this time.

CITY MANAGER’S REPORT

City Manager Schaefer reported that staff has been having discussions with the Gas

Company regarding their request to install poles at two locations in the City. This item

will be on the July 27th

agenda.

CITY COUNCIL CALENDAR

1. Future City Council Meetings

Vice Mayor Ward stated that he would not be here for either of the two Council meetings

in September or the first meeting in October.

2. Items for Future Discussion

Councilman Kneier requested that an item be added to develop a process to approach the

Rotary Club regarding funding future projects in the City.

PUBLIC WRITINGS DISTRIBUTED

Councilman Kneier referenced an article that was in the Pasadena Star News regarding

the Council of Governments and requested that an item be placed on a future agenda to

discuss what other cities are considering and what our options are.


JULY 11, 2012 PAGE 15

PUBLIC COMMENTS

Resident Gene Ruckh distributed some articles and commented on employee pensions

and bankruptcy.

ADJOURNMENT

The San Marino City Council adjourned at 11:21 p.m. to the next ADJOURNED

REGULAR MEETING to be held on FRIDAY, JULY 27, 2012, at 8:00 A.M. in the

City Hall Council Chamber, 2200 Huntington Drive, San Marino, California.

__________________________

VERONICA RUIZ, CMC

CITY CLERK

MINUTES

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL

JULY 27, 2012 – 8:00 A.M.

The San Marino City Council met in an Adjourned Regular Meeting on Friday, July 27,

2012 at 8:00 a.m. in the City Council Chamber, 2200 Huntington Drive, San Marino

California.

CALL TO ORDER Mayor Richard Sun called the meeting to order at 8:02 a.m.



Councilman Yung, Vice Mayor Ward and Mayor Richard Sun

ABSENT: None

OFFICIALS PRESENT: City Manager Schaefer, Assistant City

Manager Garcia, City Attorney Dorsey, Senior Planner Cervantes,

Planning and Building Assistant Merlo, Interim Police Chief

Harrigan, Fire Chief Frawley, Community Services Director Cobb,

Recreation Supervisor Anding, City Librarian Dallavalle, City

Treasurer Wang, and City Clerk Ruiz

PRESENTATIONS

1. PRESENTATION OF CERTIFICATES OF APPRECIATION TO THE 4TH

OF JULY PARTICIPANTS

Community Services Director Cobb introduced Recreation Supervisor Julie Anding who

presented certificates of appreciation to volunteers who assisted staff in implementing the

4th

of July event.

2. PRESENTATION TO JESSICA HAMLIN OF SAN MARINO PATCH

Mayor Richard Sun presented a certificate to Jessica Hamlin in recognition of her service

to the community as editor of San Marino Patch, and wished her well on her new

assignment in Sierra Madre.

CONSENT CALENDAR

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING


Mayor Richard Sun invited members of the public to speak at this time on any items on

the Consent Calendar.

Resident Gene Ruckh commented on Item 6 pertaining to the personnel consulting

services agreement.

Councilman Kneier moved to adopt the Consent Calendar consisting of Items 3 and 5;

second by Councilman Eugene Sun. Following a roll call, the motion carried



Sun. NOES: None.

3. CONSIDERATION OF ORDINANCE NO. O-12-1264 AMENDING THE

SAN MARINO CITY CODE PERTAINING TO GROUP HOMES

(SECOND READING)

Recommendation: “A motion to adopt Ordinance No. O-12-1264 on second

reading.”

5. CONSIDERATION OF A STATE HOMELAND SECURITY GRANT FOR

PUBLIC SAFETY RADIOS

Recommendation: “A motion to 1) authorize the City Manager to execute a sub

recipient agreement with the County of Los Angeles for the 2009 State Homeland

Security Grant Program; and 2) accept the award of $165,387.00 in State

Homeland Security Grant funds and appropriate same amount to Accounts 240-

34-4613-0015 (Expense - FD) and 240-34-3202-0015 (Revenue – Public Safety);

and 3) authorize the City Manager to accept and expend any additional State

Homeland Security Grant funds that may become available before the August 31st

deadline for public safety radios.”

CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION

4. CONSIDERATION OF BOY SCOUT HOUSE/SAINT ALBANS PARKING

LOT PROPERTY TRANSFER

Recommendation: “A motion to 1) accept the recommendation of the Planning

Commission; and 2) direct staff to file the Notice of Exemption in accordance

with the California Environmental Quality Act; and 3) authorize the City Manager

to enter into an Exchange Agreement with William W. Valentine, Edward R.

Valentine, Philip Gresham and Maurice Jones, Jr. (“Valentine Trust”); and 4)

appropriate $8,500 to account no. 101-07-4690-0000 to cover the associated

transaction costs.”

Fire Chief Frawley gave a report on the history of how the City became the owner of the

lot where the Boy Scout House is located and the Valentine Trust became the owners of

what is now the parking lot adjacent to the Boy Scout House within Lacy Park. There is



interest by both parties in transferring the property so the City would acquire the parking

lot and the Trust would assume the property with the Scout House. This will make the

ownership more consistent with the use of each property. Chief Frawley noted that as

part of the transaction, both parties recognized the Scout House and the associated land

are community assets. As such, it was agreed that should the Trust dissolve or the Scout

use diminish, the property would revert to the City for park use at no additional expense

to the City.

Councilman Kneier moved to 1) accept the recommendation of the Planning

Commission; and 2) direct staff to file the Notice of Exemption in accordance with the

California Environmental Quality Act; and 3) authorize the City Manager to enter into an

Exchange Agreement with William W. Valentine, Edward R. Valentine, Philip Gresham

and Maurice Jones, Jr. (“Valentine Trust”); and 4) appropriate $8,500 to account no. 101-

07-4690-0000 to cover the associated transaction costs; second by Vice Mayor Ward.

Following a roll call, the motion carried unanimously by the following vote: AYES:



6. CONSIDERATION OF AGREEMENT FOR PERSONNEL CONSULTING

SERVICES

Recommendation: “A motion to authorize the City Manager to execute a contract

for consulting services in the amount not to exceed $67,200 from account #204-

07-4150-0000 for personnel consulting services.”

Assistant City Manager Garcia reported that the 2012-2013 Fiscal Year Budget includes

funds for a personnel consultant. These funds replace the part-time administrative

analyst budgeted in previous years. The scope of work includes updating policy and

procedure manuals; facilitating studies and conducting personnel-related research

identified in the Strategic Plan; evaluating recruitment practices, retention, and

conducting other similar projects for the Personnel Department. Ms. Garcia noted that

the cost of $67,200 for the consultant is less that what the cost would be to hire a full time

analyst.

Vice Mayor Ward inquired as to who would be supervising this consultant.

Assistant City Manager Garcia responded that she would be supervising the consultant.

Resident Gene Ruckh commented that it was unclear as to what the City would be getting

for the money. He expressed his concerns about who would be monitoring the consultant

and how performance would be measured.

Councilman Eugene Sun moved to authorize the City Manager to execute a contract for

consulting services not to exceed $67,200 from account #204-07-4150-0000 for

personnel consulting services; second by Councilman Yung. Following a roll call, the

motion carried unanimously by the following vote: AYES: Councilman Dennis Kneier,



Councilman Eugene Sun, Councilman Allan Yung, Vice Mayor Richard Ward, and

Mayor Richard Sun. NOES: None.

OPEN SESSION

7. DISCUSSION REGARDING PROPOSED SIGN RECOGNIZING THE

ARCHITECTURAL HERITAGE OF FLEUR DRIVE

Recommendation: “A motion to approve the purchase and installation of two

signs to be installed at either end of Fleur Drive.”

Planning and Building Assistant Merlo gave a report on the proposed sign identifying the

architectural character and heritage of Fleur Drive.

Resident Susan Boyle gave a brief description of the design of the sign.

Resident Gene Ruckh commented that he does not believe the sign is necessary for San

Marino.

Thereafter, followed Council discussion on the design of the sign and it was the

consensus of the Council to request that the sign shape include the arch as shown in the

rendering.

Councilman Kneier moved to approve the installation of two signs to be installed at either

end of Fleur Drive with the purchase costs being born by the residents; second by

Councilman Yung. The motion carried unanimously by the following vote: AYES:



8. DISCUSSION REGARDING CITY CLUB CENTENNIAL PORTRAIT

PROJECT

Recommendation: “A motion to approve the use of City facility space (San

Marino Center) by the San Marino City Club for the purpose of displaying a

Centennial Portrait of community leaders.”

City Club Representative Tom Santley addressed the Council to propose a “Centennial

Portrait” project which would showcase photographs taken of past and present presidents

of local civic clubs. The City Club is requesting the City Council allow for a permanent

display space along the west wall inside the San Marino Center.

Councilman Kneier moved to approve the use of City facility space (San Marino Center)

by the San Marino City Club for the purpose of displaying a Centennial Portrait of

community leaders; second by Vice Mayor Ward. The motion carried unanimously by

the following vote: AYES: Councilman Dennis Kneier, Councilman Eugene Sun,



Councilman Allan Yung, Vice Mayor Richard Ward, and Mayor Richard Sun. NOES:

None.

9. DISCUSSION REGARDING THE CITY HALL RENNOVATION

PROJECT

Recommendation: “A motion to discuss the design proposals and select a design

option for the City Hall Renovation Project.”

Senior Planner Cervantes gave a brief report on the City Hall Renovation Project and

introduced Steven Gaffney, who is the architect for the project.

Mr. Gaffney presented the design options to the City Council. The first design option

maintains the existing ramp on the east side of City Hall. The second design option

removes the existing ramp and replaces it with a switchback ramp near the existing front

entrance. The third design option removes the existing ramp and replaces it with an “L”

shape ramp near the existing front entrance and wrapping around the west side of City

Hall. The final design option includes an option for a future exterior elevator located at

the rear of City Hall.

Senior Planner Cervantes noted that the removal of the existing ramp and the closure of

the side entry door would provide more floor area for staff, and enable the business

license and permit staff to cross train.

Councilman Yung stated that the design option with the L shape ramp is not user friendly

to the public because the parking lot is located on the opposite side of the building.

Resident Gene Ruckh commented that he did not see the need to spend this much money

for the project, and recommended establishing a public committee to evaluate what the

City really needs.

Councilman Kneier asked what the total project cost would be with the ramp.

Senior Planner Cervantes responded that staff had budgeted $820,000 for the project

without the ramp, and the project would be approximately $1 million with the ramp.

Thereafter, followed Council and staff discussion on the design options and their

associated costs.

Councilman Yung moved to direct staff to proceed with design Option 1 which maintains

the existing ramp on the east side of City Hall; second by Eugene Sun. Following a roll

call, the motion carried 3-1 by the following vote: AYES: Councilman Eugene Sun,

Councilman Allan Yung, and Mayor Richard Sun. NOES: Councilman Dennis Kneier.

ABSTAIN: Vice Mayor Richard Ward.

10. DISCUSSION REGARDING FINALIZING THE LOCATION OF THE

PROPOSED FOUNTAIN



Recommendation: Staff recommends the Council finalize the location of the

proposed fountain.

Centennial Gift Committee Chair Rary Simmons presented a rendering of the proposed

fountain that will be the Centennial gift to the City and asked for Council approval of the

location. Ms. Simmons noted that it will take six months for the fountain to be carved.

Councilman Kneier inquired if the Committee had looked into placing the fountain on the

northwest corner of the City Hall building.

Ms. Simmons responded that the Committee and the architect looked at that location two

years ago, but determined that it would be more feasible to locate it on the northeast side

in front of the Fire Department so it could be looked after.

Councilman Yung moved to finalize the location of the proposed fountain on the

northeast side of the City Hall building; second by Eugene Sun. The motion carried



Sun. NOES: None.

11. CONSIDERATION OF AGREEMENT WITH SOUTHERN CALIFORNIA

GAS COMPANY – INSTALLATION OF ADVANCED METER

FACILITIES AT 1435 CIRCLE DRIVE AND 2051 LOS ROBLES AVENUE

Recommendation: “A motion to authorize the City Manager to enter into an

agreement to co-locate the data collector units on Los Robles and process the

permits to locate a temporary data collection unit at 1475 Circle Drive.”

City Manager Schaefer gave a brief overview of the request from the Southern California

Gas Company (SoCalGas) to install advanced meter facilities in the City’s right of way.

He introduced Tony Tartaglia from Southern California Gas Company who would be

presenting the information.

Tony Tartaglia, Public Affairs Manager with SoCalGas, gave a presentation on the

project to upgrade approximately six million natural gas meters with advanced meter

technology throughout a twelve county service territory. The upgrade involves adding a

communication device to existing meters which will help provide customers with access

to more detailed gas usage information and tools to help them better manage their energy

usage.

Mr. Tartaglia described the two data collector units which SoCalGas proposes to install at

1435 Circle Drive and 2051 Los Robles Avenue. These are solar powered units and

would be pole mounted at a minimum of 30 feet above street surface. He stated that the

units are needed for the advanced meters to automatically read and securely transmit

usage information to SoCalGas’ customer service and billing system.




Resident Steve Tsai commented that he only received the City’s letter last night which

did not give him much notice time. He stated his concerns about the affect the proposed

device will have on public health and commented that San Francisco has banned the

device.

Resident Nabil Sejaan commented that he received a letter on Thursday regarding this

project and wanted to know how SoCalGas determined that the pole should be located on

Los Robles. He stated that the project has nothing to do with the transmission and

distribution of gas, and he believes the project needs an EIR.

Resident Linda Wu commented that she did not receive a notice from the City until

yesterday which is not enough time. She expressed her concern about the health issues if

the City decides to proceed with the project.

Resident Liz Lichtman commented that she was only told about this meeting late

yesterday. She stated her concerns about her children growing up in a safe and healthy

environment.

Resident Greg Annick commented on the City’s communication to the residents and why

the notice was not sent out sooner. He also commented that the agenda description of the

item does not let the residents know enough about the project.

Councilman Eugene Sun stated that he agrees with the residents that the City should do a

better job in communicating to the residents. He also asked if there had been any study

regarding potential hazards to the residents.

Mr. Tartaglia responded that the device SoCalGas will be using is not a smart meter but

an advanced meter, and is a low tech device and is not a health hazard.

Councilman Eugene Sun inquired how SoCalGas determined the locations for the

proposed poles.

Mr. Tartaglia responded that SoCalGas hired an outside consultant who performed a

propagation study. He also noted that the transmitters are solar operated and will not be

affected by any power surge. Mr. Tartaglia further stated that SoCalGas fully

indemnifies the City for all of their equipment.

City Manager Schaefer stated that this item was not legally required to be noticed, and

that the reason for the late notice was that the agreement on the two proposed pole

locations was only finalized the Monday before the meeting. City Manager Schaefer

stated that he received communications from the Walker, Ellis, Babcock and Evans

families who live adjacent to the proposed pole location at Circle Drive, who stated they

are all right with the temporary pole location as long as SoCalGas provides a written

guarantee that the temporary pole will be moved to the permanent location once the

Circle Drive bridge project is completed.



After Council and staff discussion, Councilman Kneier moved to authorize the City

Manager to enter into an agreement to co-locate the data collector unit on Los Robles and

process the permits to locate a temporary data collection unit at 1475 Circle Drive;

second by Vice Mayor Ward. The motion carried unanimously by the following vote:

AYES: Councilman Dennis Kneier, Councilman Eugene Sun, Councilman Allan Yung,

Vice Mayor Richard Ward, and Mayor Richard Sun. NOES: None.

12. CONSIDERATION OF AGREEMENT WITH LOS ANGELES COUNTY

REGARDING CIRCLE DRIVE BRIDGE

Recommendation: “A motion to 1) authorize the City Manager to execute a

cooperative agreement with Los Angeles County for the replacement of Circle

Drive Bridge; and 2) direct staff to file the Circle Drive Bridge Replacement

Project as categorically exempt under CEQA; and 3) approve appropriations in

the amount of $173,007 for the construction of the bridge from restricted funds

under Gas Tax Funds (Fund 202); and 4) approve the transfer of STPL funds

(Fund 213) in the amount of $127,993 to Los Angeles County for the replacement

of Circle Drive Bridge.”

Assistant City Manager Garcia gave a report on the proposed demolition and

reconstruction of the Circle Drive Bridge over Virginia Road. The bridge, in its current

state, is in need of repair and requires retrofitting to meet improved safety standards. The

costs associated with the bridge project are approximately $3.1 million. Ms. Garcia

stated that the City has partnered with the County and has received approval for a grant,

bringing the City’s share for the project costs down to $301,000 which will come solely

out of restricted funds.

Resident Liz Lichtman commented that she lives on Circle Drive and was only told about

this meeting late yesterday. She stated that Circle Drive is a narrow, winding street and

opposes the project. She suggested closing down the bridge to vehicles, making it a

pedestrian bridge.

Council discussion followed regarding the suggestion of closing the bridge and the need

to still make it earthquake safe as well as the need to maintain access to the neighborhood

by public safety vehicles.

Vice Mayor Ward moved to 1) authorize the City Manager to execute a cooperative

agreement with Los Angeles County for the replacement of Circle Drive Bridge; and 2)

direct staff to file the Circle Drive Bridge Replacement Project as categorically exempt

under CEQA; and 3) approve appropriations in the amount of $173,007 for the

construction of the bridge from restricted funds under Gas Tax Funds (Fund 202); and 4)

approve the transfer of STPL funds (Fund 213) in the amount of $127,993 to Los Angeles

County for the replacement of Circle Drive Bridge; second by Councilman Eugene Sun.

Following a roll call, the motion carried unanimously by the following vote: AYES:





There being no objection, Mayor Richard Sun moved to Item 14 on the agenda.

14. DISCUSSION REGARDING A REASONABLE ACCOMODATION

CONSIDERATION FOR 1000 AVONDALE ROAD

Recommendation: “A motion to place the reasonable accommodation request

relating to the subdivision of 1000 Avondale Road on the September 12, 2012

City Council Agenda for a public hearing, in lieu of a hearing before the Planning

Commission.”

Mayor Richard Sun called for a recess at 11:00 a.m.

The Mayor reconvened the meeting at 11:06 a.m.

Councilman Yung recused himself during this agenda item.

Planning and Building Assistant Merlo gave a report on the applicant’s request for

Council consideration of a lot split at 1000 Avondale Road based on the City’s pending

ordinance pertaining to reasonable accommodation. Since the Council recently reviewed

the information submitted by the applicant, staff recommends the Council hold the

required public hearing and review the application in lieu of a hearing before the

Planning Commission.

Kevin Brogan, resident and attorney for the neighbors commented that the City Council

should require the Planning Commission to hold a public hearing first because that is the

procedure outlined in the ordinance.

Richard McDonald, attorney for the Chui family, commented that he supports staff’s

recommendation because it is the most reasonable and efficient way to go.

Vice Mayor Ward moved to place the reasonable accommodation request relating to the

subdivision of 1000 Avondale Road on the September 17, 2012 City Council Agenda for

a 6:00 p.m. public hearing, in lieu of a hearing before the Planning Commission as a

reasonable accommodation under the circumstances of this case; second by Councilman

Kneier. The motion carried 4-0 by the following vote: AYES: Councilman Dennis

Kneier, Councilman Eugene Sun, Vice Mayor Richard Ward, and Mayor Richard Sun.

NOES: None.

13. CONSIDERATION OF LEAGUE OF CALIFORNIA CITIES

RESOLUTIONS TO BE ADOPTED AT THE ANNUAL CONFERENCE

SEPTEMBER 5-7, 2012

Recommendation: “A motion to support all resolutions as proposed in the staff

report.”


JULY 27, 2012 PAGE 10

City Manager Schaefer reported that the League of California Cities would be holding its

annual conference in September and that Mayor Richard Sun and Vice Mayor Ward will

be attending on behalf of San Marino.

Councilman Kneier moved to support all resolutions as proposed in the staff report;

second by Councilman Yung. The motion carried unanimously by the following vote:

AYES: Councilman Dennis Kneier, Councilman Eugene Sun, Councilman Allan Yung,

Vice Mayor Richard Ward, and Mayor Richard Sun. NOES: None.

PUBLIC COMMENTS

Resident Gene Ruckh submitted articles to the City Council.

CLOSED SESSION

The City Council recessed to Closed Session at 11:30 a.m. to:

15. CONFERENCE WITH LABOR NEGOTIATOR—PURSUANT TO

GOVERNMENT CODE SECTION 54957.6:

Agency Negotiator: Mayor, Richard Sun

Non-represented Employee: City Attorney

RECONVENE TO OPEN SESSION

Council reconvened to open session at 11:50 a.m.

CLOSED SESSION REPORT

There was no reportable action.

ADJOURNMENT

The San Marino City Council adjourned at 11:51 a.m. to the next REGULAR

MEETING of the City Council to be held on WEDNESDAY, SEPTEMBER 12, 2012,

at 6:00 P.M. in the City Hall Council Chamber, 2200 Huntington Drive, San Marino,

California.

__________________________

VERONICA RUIZ, CMC

CITY CLERK

AGENDA ITEM NO. 11

TO: MAYOR AND MEMBERS OF THE CITY COUNCIL




SUBJECT: COMPREHENSIVE FEE STUDY AWARD OF BID

BACKGROUND

Government Code Section 66014 requires that local government fees be calculated so that the fees do not

exceed the estimated reasonable cost of providing the service for which the fee is charged. There must be

a nexus between the service and the applicable fee. A Comprehensive Fee Study will assist the City in

determining this nexus. Further, the study will research all fees currently charged, possible new fees for

services not charged, and compare these costs with similar cities.

Staff distributed a Request for Proposals for a Comprehensive Fee Study. The deadline for submittals was

August 30, 2012. Three proposals were received. The proposals were evaluated based on criteria set forth

in the request for proposals. Based upon the evaluation, which is summarized below, Revenue Cost

Specialists, LLC proposed the best combination of qualifications and price to perform these services.

Scope of the Project

The services outlined in the RFP included:

Review the City’s existing fees, including the County multiplier;

Establish the full cost of providing various city services, including citywide direct, and indirect

costs;

Identify legitimate opportunities to increase City revenue;

Ensure City compliance with State laws governing local fees;

Provide a survey comparison of rates and fees with similar cities;

Make recommendations for a sewer impact fee in accordance with AB 1600;

Make recommendations as to implementation of the fees;

The selected consultant will meet with City staff on multiple occasions to develop the studies and will

present the studies to the City Council for adoption. It is anticipated the study will take 12 weeks to

complete.

City of San Marino

AGENDA REPORT






AGENDA ITEM NO. 11

Below is the evaluation of the proposals.

FISCAL IMPACT

The 2012-13 City Budget includes $25,000 for a fee study in account 101-07-4150-0000. The increase in

revenue likely to result from an independent fee study is estimated at $200,000 annually.

RECOMMENDATION

Staff recommends that the City Council award the bid for a comprehensive fee

study to Revenue Cost Specialists, LLC in an amount not to exceed $23,000. If

council concurs, the appropriate action would be to “award the bid for a

comprehensive fee study to Revenue Cost Specialists, LLC in an amount not to

exceed $23,000.”

Matrix Revenu Cost Specialists

Willdan

Consultant’s understanding of the project requirements

4 5 4

Consultant’s approach to the project

5 5 5

Consultant’s proposed completion date of the project (target 01/09/13)

4 5 5

Consultant’s related project experience

5 5 5

Qualifications of assigned personnel

5 5 5

Reference checks

5 5 4

Project Cost (Cost will not be primary determining factor but will be considered.)

$36,500 Est 268 hours

$23,000 No estimate of hours

$19,860 Est 140 hours

Notes Does not include a cost allocation plan, but does include citywide overhead and cross departmental support. No software included.

Includes cost allocation plan. Optional addition of $6,000 for software.

Does not include cost allocation plan of $6,750. Includes excel spreadsheets modeled on the city budget.

Total 28 30 28

AGENDA ITEM NO. 12



BY: DAVID A. SALDAÑA, AICP

PLANNING AND BUILDING DIRECTOR

AMANDA MERLO, PLANNING AND BUILDING ASSISTANT


SUBJECT: AWARD OF BID – HOUSING ELEMENT UPDATE

BACKGROUND

State housing law requires local governments to adequately plan to meet their existing and projected housing

needs, including their share of the regional housing need as identified by SCAG (Southern California

Association of Governments). This is done by way of an update to the Housing Element of the City’s

General Plan. The Housing Element is required to be updated every five years and is subject to detailed

statutory requirements and mandatory state review by the Department of Housing and Community

Development (HCD). For past Housing Element updates, staff has required the assistance of a Housing

Element consultant to guide the City through the process and provide technical support. The changing

legislation and specific requirements set forth by HCD make this a difficult task for staff to do alone. Staff

will work collaboratively with the selected consultant to complete the Housing Element update.

In June, staff sent an RFP for the Housing Element update to three consulting firms. A proposal was

received from each firm with the following details:

Firm Proposed Cost

Lilley Planning Group $24,950

Hogle-Ireland $24,930

Veronica Tam and Associates (VTA) $24,860

Staff met with each firm to assess their qualifications as well as to gauge their familiarity with San Marino

and its unique characteristics. Based on a review of their experience and references, staff is confident that

each of these firms would produce an excellent product but feels Veronica Tam and Associates would be the

best fit for San Marino. The extent of Ms. Tam’s housing element experience was unmatched. She has

completed housing elements for the cities of Del Mar, Coronado, Carmel and La Canada, making her

familiar with the challenges San Marino’s housing element might face. She presented a multitude of options

and policy strategies that will help the City meet HCD’s requirements. Her office is local and she has a

thorough understanding of both the physical characteristics of San Marino as well as the community. Staff

feels the City will benefit from her services.

City of San Marino

AGENDA REPORT






AGENDA ITEM NO. 12

FISCAL IMPACT

As part of the 2012-2013 budget, $25,000 was allocated for a housing element consultant. VTA will charge

on a time-and-materials basis as work is performed.

RECOMMENDATION

Staff recommends the Council accept the proposal submitted by Veronica Tam and Associates for housing

element update consulting services. If Council concurs, the appropriate action would be:

“A motion to award the bid for housing element update services to Veronica Tam &

Associates in the amount of $24,860.”

AGENDA ITEM NO. 13




CARLOS ALVARADO, P.E. CITY ENGINEER


SUBJECT: SAFE ROUTES TO SCHOOL INFRASTRUCTURE GRANT

BACKGROUND

In October 2011, the City applied for grant funds under the Safe Routes to School Cycle 3 Grant Funds for

various pedestrian (infrastructure) safety improvements along Huntington Drive. Funds under this grant are

facilitated via the Department of Transportation under the Federal Highway Administration and apportioned

to the states under a formula. The process for obtaining funds is competitive and consequently only projects

that best encourage walking and biking to school and improved pedestrian safety enhancements are

awarded.

This Safe Routes to Schools Infrastructure Project under Cycle 3 includes the installation of concrete pavers

on existing crosswalks, bulbouts at select locations on Huntington Drive (Chelsea, Ridgeway and

Kenilworth), pedestrian signals, and in-pavement pedestrian crossing flashers at the intersections. Costs are

estimated at $726,600, including $51,520 for contingencies and $50,000 for engineering, with no match

required from the City, except for cost overruns. Preliminary engineering and right of way certifications are

required prior to the City receiving the official notice to proceed from the Department of Transportation. To

date, both the engineering and certifications have been completed. On September 4, 2012, the City received

the official E-76 Letter authorizing the construction of this project; and, as a result, the City is able to

continue with appropriations to enable the project’s completion and requests for bids.

FISCAL IMPACT

The project will be included on the City's current Capital Improvement Project (CIP) list. Because the project is

funded entirely from the grant source, there is no expected impact to the General Fund.

RECOMMENDATION

Staff recommends the City Council authorize the City Manager to execute the Program Supplement

Agreement with the State of California for Federal Aid projects. Further, staff recommends the City

Council appropriate the funds available under restricted funds for the completion of the project. If the

Council concurs, the appropriate action would be:

City of San Marino






AGENDA ITEM NO. 13

“A motion authorizing the City Manager to sign or submit documentation with the State of

California for Safe Routes to School Funding under the Department of Transportation for

improvements along Huntington Drive;

A motion appropriating $726,600 in expenditures under account no. 241-48-4600-6153 for the

completion of the Safe Routes to School Infrastructure Grant Project; and

A motion appropriating $726,600 in corresponding grant revenues for the Safe Routes to School

Infrastructure Grant Project under account 241-00-3202-3542.”

Attachments:

1. Sample DOT Finance Letter

2. Project Map

3. E-76 Summary from DOT.

AGENDA ITEM NO. 14





SUBJECT: EXTENSION OF COORDINATED MONITORING PLAN FOR

LOS ANGELES RIVER METALS TMDL

BACKGROUND

The Los Angeles River and Tributaries Metals Total Maximum Daily Load (LAR Metals TMDL), adopted

by the Los Angeles Regional Water Quality Control Board (Regional Board) on September 6, 2007,

required all Los Angeles River (LAR) watershed cities and agencies to develop a coordinated monitoring

plan (CMP) to assess the amount of metal pollutants in the Los Angeles River. For the first three years, the

monitoring was meant to establish the existing (or ambient) conditions. At the end of the three initial years,

on January 11, 2011, the monitoring became “effectiveness monitoring” to assess the effectiveness of the

best management practices the permittees were implementing.

In 2009, the 42 agencies that are tributary to the Los Angeles River (40 municipalities, Cal Trans and the

County unincorporated areas) all approved Memorandums of Agreements with the Gateway Cities Council

of Governments (COG) to fund the CMP. The COG subsequently entered into an agreement with the City

of Los Angeles to conduct sampling per the CMP.

The original MOA was for a 3-year term which expired in June 2012. The Regional Board has indicated

that the next MS4 permit for National Pollution Discharge Elimination System (NPDES) will require

regional monitoring programs such as the CMP continue. There is considerable uncertainty regarding the

extent of the permit, therefore the Los Angeles River CMP Technical Committee is recommending the

current MOA be extended for a period of one year at this time. The contract addendum is attached as

Exhibit A. The City of Los Angeles has provided a scope of the proposed services (Exhibit B), which

includes laboratory analysis and reporting. The total costs will be approximately $215,000 which includes

approximately: $150,000 for the continued Tier I monitoring, $18,000 for inclusion of the Tier II sites now

that the monitoring has entering the compliance phase, $30,000 for maintenance and upgrades to the

equipment which is now 3 years old and $17,000 to reimburse the COG’s administrative costs. The cost to

each agency is detailed in the attached Exhibit C.

FISCAL IMPACT

San Marino’s cost for participating tin the Coordinated Monitoring Plan for the 2012-13 fiscal year is

$2,105 as shown in Attachment C. These costs would be covered under the City’s General Fund, under

Streets in the Parks and Public Works Department.

City of San Marino






AGENDA ITEM NO. 14

RECOMMENDATION

Staff recommends the City approve a one-year extension to the Coordinated Monitoring Plan with Gateway

Cities for compliance with the Los Angeles River Metals TMDL. If the Council concurs, the appropriate

action would be:

“A motion to approve a one-year extension to the Coordinated Monitoring Plan with Gateway Cities

for compliance with the Los Angeles River Metals TMDL; and

A motion to appropriate $2,105 under account 101-44-4150-5170 for the TMDL Coordinated

Monitoring Plan.”

Exhibits:

A. Amendment No. 1 to the Memorandum of Agreement between the Gateway Cities Council of

Governments and the City of San Marino

B. Scope of Work

C. Estimated Cost to Individual Agencies

AGENDA ITEM NO. 14

Exhibit A

AMENDMENT NUMBER ONE

MEMORANDUM OF AGREEMENT

BETWEEN THE GATEWAY CITIES COUNCIL OF GOVERNMENTS

AND THE CITY OF SAN MARINO

REGARDING THE ADMINISTRATION AND COST SHARING OF THE

COORDINATED MONITORING PLAN FOR THE LOS ANGELES RIVER AND

TRIBUTARIES METALS TMDL

This Amendment Number One (“Amendment”) is made this 12 day of September, 2012 by and between the

Gateway Cities Council of Governments, a California joint powers authority (“GCCOG”), and the City of

San Marino, a California municipal corporation (“City”) (hereinafter "Party" or "Parties") with respect to the

following:

RECITALS

WHEREAS, the GCCOG and the City entered into a Memorandum of Agreement regarding the

administration and cost sharing of the Coordinated Monitoring Plan for the Los Angeles River and

Tributaries Metals TMDL (“Agreement”); and

WHEREAS, the Agreement expired on June 30, 2012; and

WHEREAS, the Coordinated Monitoring Plan Technical Committee recommended an extension of

the Agreement for one year, and

WHEREAS, the Los Angeles River TMDL Steering Committee also recommended an extension of

the Agreement for one year; and

WHEREAS, Section 15(d) of the Agreement provides that the Agreement may be amended by an

instrument in writing signed by the Parties.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the

Parties do hereby agree as follows:

Section 1. The term of the Agreement is hereby extended through June 30, 2013.

Section 2. The scope of work to be performed by the City of Los Angeles pursuant to the Agreement

during the extended term under this Amendment is set forth in the revised Exhibit “B” attached hereto.

Section 3. The cost allocation for the scope of work in the revised Exhibit B is set forth in the revised

Exhibit “C” attached hereto.

Section 4. Except as modified or changed herein, all other provisions and terms of the Agreement shall

remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed on their

behalf, respectively, as follows:

DATE: ____________ CITY OF SAN MARINO

AGENDA ITEM NO. 14

________________________

John T. Schaefer, City Manager

ATTEST:

__________________________

Veronica Ruiz, City Clerk

APPROVED AS TO FORM:

___________________________

Steve Dorsey, City Attorney

DATE: __________ GATEWAY CITIES COUNCIL OF

GOVERNMENTS

_____________________________

Gene Daniels, President

ATTEST:

_______________________________

Richard Powers, Secretary

Los Angeles River Metals TMDL Coordinated Monitoring Plan

CMP extension Exhibt B .xlsCMP extension Exhibt B .xls

10 000 00$& Flow and/or acement sb

Estimated Annual Cost of Monitoring (FY 2012‐2013)

Prepared by City of Los Angeles ‐ Watershed Protection Division

Field Work: TIER‐INo. Sampling

Sites Cost per SiteTotal Cost per Month

Events per Year Annual cost

DRY weather sample collection (grab) 13 200.00$ 2,600.00$ 6 15,600.00$

WET weather sample collection (auto) 5 600.00$ 3,000.00$ 6 18,000.00$

Autosampler & Flow Meter Maintenance 5 ‐‐ 1,200.00$ 12 14,400.00$

Subtotal 48,000.00$

Field Work: TIER‐IIa Annual cost

Tier II: Dry Weather Sampling (grab) 1 200.00$ 200.00$ 6 1,200.00$

Tier II: Wet Weather Sampling (grab) 3 600.00$ 1,800.00$ 6 10,800.00$

Subtotal 12,000.00$

Laboratory AnalysisNo. Samples

(per yr)Cost Per Sample Annual cost

TIER‐IEPA 200.8: Total/Dissolved Cu, Pb, Zn, Se, Cd; EPA 200.7: Hardness. Includes Field Blanks and Field Duplicates (QA/QC) 132 365.00$ 48,180.00$

TIER‐IIa

EPA 200.8: Total/Dissolved Cu, Pb, Zn, Se, Cd; EPA 200.7: Hardness 24 365.00$ 8,760.00$

Subtotal 56,940.00$

Equipment & Supplies Annual Cost

Filtration Supplies (for Dissolved metals) 5,460.00$

Autosampler & Flow Meter Servicing and/or Replacement PartsbAutosampler Meter Servicing Repl Part 10 000 00$ , .

ISCO Cellular Modems (new equipment to replace outdated modems; one‐time cost)c 11,000.00$

Miscellaneous Consumables 1,500.00$

Cellular Service Charges (telemetry system)d 2,100.00$

Subtotal 30,060.00$

Program Management (Data analysis & Management, Reporting, Supervision, and Coordination) Annual Cost

TIER‐I 40,000.00$

TIER‐II 10,000.00$

Subtotal 50,000.00$

Total Annual Coste, f 197,000.00$

Footnotes:a If Tier‐II activation criteria reset at the beginning of the annual reporting cycle, fewer sampling events will be required.b This amount is to cover costs to repair/replace sensors, pumps, and other accessories in the event that damage occurs.c Modems currently use analog cell service. Verizon will be dropping this service in the near future; upgraded modems are necessary for telemetry system to remain operational.d If modems are upgraded to the digital platform, the cellular service charges will decrease to $600/year.e This cost estimate does NOT include TIER‐III Source Tracking (per guidance from the Technical Committee). f The Scope‐of‐Work for the Coordinated Monitoring Plan may be affected by issuance of the new MS4 Stormwater permit. If this occurs, this cost estimate will need to be revised.

Los Angeles River Metals TMDL Coordinated Monitoring Plan

CMP extension Exhibt B .xlsCMP extension Exhibt B .xls

EXHIBIT CArea in Square

Miles DistributionBase Rate

($)Allocation on

Square Miles ($)Total Rate

($)

Alhambra 7.6 0.012258262 1075.00 2,082.07 3,157.07Arcadia 10.93 0.017629317 1075.00 2,994.34 4,069.34Bell 2.74 0.004419426 1075.00 750.64 1,825.64Bell Gardens 2.48 0.004000065 1075.00 679.41 1,754.41Bradbury 1.4 0.002258101 1075.00 383.54 1,458.54Burbank 17.35 0.027984322 1075.00 4,753.14 5,828.14Caltrans 11.24 0.018129325 1075.00 3,079.27 4,154.27Calabasas 5.58 0.009000145 1075.00 1,528.67 2,603.67Carson 0.88 0.001419378 1075.00 241.08 1,316.08Commerce 6.56 0.010580816 1075.00 1,797.15 2,872.15Compton 8.6 0.013871191 1075.00 2,356.02 3,431.02Cudahy 1.12 0.001806481 1075.00 306.83 1,381.83Downey 5.66 0.009129180 1075.00 1,550.59 2,625.59Duarte 2.3 0.003709737 1075.00 630.10 1,705.10El Monte 6.97 0.011242117 1075.00 1,909.47 2,984.47Glendale 30.62 0.049387893 1075.00 8,388.53 9,463.53Hidden Hills 1.57 0.002532299 1075.00 430.11 1,505.11Huntington Park 3.03 0.004887176 1075.00 830.09 1,905.09Irwindale 1.89 0.003048436 1075.00 517.78 1,592.78La Canada Flintridge 8.57 0.013822804 1075.00 2,347.80 3,422.80Long Beach 16.66 0.026871401 1075.00 4,564.11 5,639.11City of Los Angeles 281.44 0.453942806 1075.00 77,102.19 78,177.19Lynwood 4.85 0.007822707 1075.00 1,328.69 2,403.69Maywood 1.18 0.001903257 1075.00 323.27 1,398.27M iMonrovia 10 3410.34 0 0166776880.016677688 1075 001075.00 2 832 712,832.71 3 907 713,907.71Montebello 8.36 0.013484088 1075.00 2,290.27 3,365.27Monterey Park 7.66 0.012355038 1075.00 2,098.50 3,173.50Paramount 4.34 0.007000113 1075.00 1,188.97 2,263.97Pasadena 22.7 0.036613494 1075.00 6,218.80 7,293.80Pico Rivera 3.12 0.005032339 1075.00 854.74 1,929.74Rosemead 5.14 0.008290456 1075.00 1,408.13 2,483.13San Fernando 2.41 0.003887159 1075.00 660.23 1,735.23San Gabriel 4.12 0.006645268 1075.00 1,128.70 2,203.70San Marino 3.76 0.006064614 1075.00 1,030.07 2,105.07Sierra Madre 2.99 0.004822658 1075.00 819.13 1,894.13Signal Hill 1.13 0.001822610 1075.00 309.57 1,384.57South El Monte 2.09 0.003371022 1075.00 572.57 1,647.57South Gate 7.48 0.012064711 1075.00 2,049.19 3,124.19South Pasadena 3.43 0.005532347 1075.00 939.67 2,014.67Temple City 4.01 0.006467846 1075.00 1,098.56 2,173.56Vernon 5.08 0.008193681 1075.00 1,391.70 2,466.70Unincorporated LA County Areas 80.61 0.130018226 1075.00 22,083.60 23,158.60

Total 619.99 1 45,150.00 169,850.00 215,000.00

AGENDA ITEM NO. 15





SUBJECT: RECEIVE FUTURE ANNUAL COSTS FOR A CHANGE

IN BENEFITS AND CONSIDER RESOLUTION NO. R-12-21 -

INTENTION TO APPROVE AN AMENDMENT TO PERS CONTRACT

BACKGROUND

The City recently negotiated a Memorandum of Understanding (MOU) with the Police Employees. That

MOU included a second tier of retirement benefits. It stated that employees hired on or after a date to be

determined would be subject to the 2% at 55 benefit formula with the three year average in calculating

final retirement compensation. Current employees are subject to the 3% at 50 formula with the single

highest year final compensation formula.

Government Code Section 7507 requires that the future annual costs as determined by the System Actuary

for the change in retirement benefit be disclosed to the public at a public meeting. The Cal PERS Actuary

has stated that the employer contribution rate for the new formula will be 16.519%. This means that the

City must contribute an amount equal to 16.519% of each employees “PERSable” compensation to the

system each pay period. For comparative purposes, the employer contribution rate for the existing

formula is currently 26.416%. The City currently has 26 employees under the 3% at 50 formula. The

projected payroll for these employees for the current fiscal year is $2,905,139 making the projected

annual PERS cost $743,960. The new formula will only apply to new employees. This means that the

savings realized from adopting the new formula will be realized as current employees are replaced by new

employees. At some point in the future, when all the current employees are replaced by new employees,

the annual cost in today’s dollars will be about $479,900. This is an annual savings of $264,060.

Cal PERS requires that the City adopt the attached Resolution of Intention to Approve an Amendment to

the Contract Between the Board of Administration California Public Employee’s Retirement System and

the City Council of the City of San Marino. Staff has placed the proposed ordinance to amend the

contract on this September 12, 2012 agenda under Public Hearings.

FISCAL IMPACT

At some point in the future, when all the current employees are replaced by new employees, the annual

savings in today’s dollars will be about $264,060.

City of San Marino

AGENDA REPORT






AGENDA ITEM NO. 15

RECOMMENDATION

Staff recommends that the City Council receive the cost of the 2% at 55 benefit formula with the three

year the three year average final compensation for employees hired on or after October 22nd

, 2012, and

approve Resolution No. R-12-21. If Council concurs, the appropriate motions would be:

1) “A motion to receive the cost of the 2% at 55 benefit formula with the three

year average final compensation; and

2) A motion to adopt Resolution R-12-21 Resolution of Intention to Approve an

Amendment to the Contract Between the Board of Administration California

Public Employee’s Retirement System and the City Council of the City of San

Marino.”

Attachments: Attachment – Resolution No. R-12-21

RESOLUTION NO. R-12-21

RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO

CONTRACT BETWEEN THE BOARD OF ADMINISTRATION

CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND

THE CITY COUNCIL OF THE CITY OF SAN MARINO

WHEREAS, the Public Employees’ Retirement Law permits the participation of

public agencies and their employees in the Public Employees’ Retirement System by the

execution of a contract, and sets forth the procedure by which said public agencies may

elect to subject themselves and their employees to amendments to said Law; and

WHEREAS, one of the steps in the procedures to amend this contract is the

adoption by the governing body of the public agency of a resolution giving notice of its

intention to approve an amendment to said contract, which resolution shall contain a

summary of the change proposed in said contract; and

WHEREAS, the following is a statement of the proposed change:

To provide Section 20475 (Different Levels of Benefits). Section 21353 (2% @

55 Full formula) and Section 20037 (Three-Year Final Compensation) are

applicable to local police members entering membership for the first time in the

miscellaneous classification after the effective date of this amendment to contract.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of

San Marino does hereby give notice of intention to approve an amendment to the contract

between said public agency and the Board of Administration of the Public Employees’

Retirement System, a copy of said amendment being attached hereto, as Exhibit “A” and

by this reference made a part hereof.

PASSED, APPROVED AND ADOPTED this 12th

day of September, 2012.

_________________________________

RICHARD SUN, D.D.S.

MAYOR

ATTEST:

____________________________

VERONICA RUIZ, CMC

CITY CLERK

CITY OF SAN MARINO RESOLUTION NO. R-12-21

PAGE TWO

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )

I HEREBY CERTIFY that the foregoing Resolution No. R-12-21 was adopted by the

City Council of the City of San Marino at a Meeting held on the 12th

day of September,

2012 by the following vote:

AYES: COUNCIL MEMBERS:

NOES:

ABSENT:

ABSTAIN:

___________________________

VERONICA RUIZ, CMC

CITY CLERK

AGENDA ITEM NO. 16

TO: CITY COUNCIL

FROM: MAYOR R. SUN AND VICE-MAYOR R. WARD

BY: JOHN SCHAEFER, CITY MANAGER


SUBJECT: RENEWAL AND MODIFICATION OF CONTRACT FOR

CITY ATTORNEY SERVICES

DISCUSSION

For over 20 years Steve Dorsey and the law firm of Richards, Watson and Gershon (RW&G) have provided

City Attorney services for the City of San Marino. The current rate for standard City Attorney services is

$150 an hour. The fee was agreed upon in 2003 and has not been adjusted since.

As designated Council Representatives, Mayor Richard Sun and Vice-Mayor Dick Ward have met with and

evaluated Mr. Dorsey and based on the results of that review it was determined that the City wanted to use

the services of Mr. Dorsey and RW&G. Based on that decision the terms of a new contract were negotiated.

Former City Manager Matt Ballantyne had determined that the hourly rate being paid ($150) was well below

the industry standard. This fact was confirmed by the outside attorney used to review the contract extension

proposed by RW&G and Mr. Dorsey.

The most notable change in the attached contract extension is the rate of pay. The extension proposes that

the current hourly rate of $150, established in 2003 be adjusted as follows:

The hourly rate for this work shall be as follows:

July 1, 2012 – June 30, 2013 $165

July 1, 2013 – June 30, 2014 $180

July 1, 2014 – June 30, 2015 $195

July 1, 2015 – June 30, 2016 $210

The two Council Members assigned to this review and negotiations are recommending approval of the

proposed contract.

City of San Marino

AGENDA REPORT






AGENDA ITEM NO. 16

FISCAL IMPACT

In FY 2011/2012 San Marino paid RW&G approximately $120,326 for legal services. Based on a $15 an

hour or 10% increase our 2012/2013 legal bill to approximately $132,358. $137,000 has been budgeted for

this purpose in Administration and Planning in accounts 101-07-4106-2755 and 101-14-4106-2755 of the

2012/2013 budget.

RECOMMENDATION

Staff recommends the City Council approve the provided Legal Services Agreement with the law firm of

Richards, Watson and Gershon. If Council concurs, the appropriate action would be:

“A motion to award the contract for legal services to Richards, Watson and Gershon.”

Attachment: Legal Services Agreement

S7130-0001\1486790v1.doc

LEGAL SERVICES AGREEMENT

THIS LEGAL SERVICES AGREEMENT (“Agreement”) is made and entered into as

of July 1, 2012, by and between the City of San Marino (“City”) and the law firm of Richards,

Watson & Gershon (“RWG”), a California professional corporation. In consideration of the

mutual promises set forth herein, the parties agree as follows:

1. Retention of RWG. The City hereby agrees to continue to retain RWG to provide legal

services for the City and RWG agrees to continue to provide such services pursuant to the terms

of this Agreement.

2. Scope of Work. RWG shall perform all legal services for the City of San Marino as

directed by the City Council and City Manager except as provided in Section 6 with respect to

conflicts and except as otherwise determined by the City Council. Legal services shall include

the following:

A. Attendance at City Council meetings;

B. Legal research and legal advice to the City Council, City Manager and designated

City staff;

C. Preparation and review of ordinances, resolutions, and agreements as requested;

D. Representation of the City and City officials and employees in claims and

litigation filed by or against the City as requested;

E. Perform the duties and exercise the authority of a city attorney as provided in the

California Government Code and other statutes;

F. Perform legal services for entities created by the City Council; and

G. Such other legal services as may be directed by the City Council or City Manager

from time to time.

3. Term. This Agreement shall commence as of July 1, 2012 and shall continue in effect

until terminated by the City or RWG. City or RWG may terminate this Agreement at any time,

with or without cause, on written notice to the other party. City shall endeavor to provide ten

(10) days’ written notice to RWG but shall not be obligated to do so. RWG shall provide thirty

(30) days’ written notice to City prior to termination of this Agreement. In the event of

termination, RWG shall comply with all provisions of the Rules of Professional Conduct for the

termination of a client relationship and shall assist the City at the compensation provided for in

this Agreement in transition to a new firm.

4. Designation of City Attorney. Steven L. Dorsey shall be designated as City Attorney

for the City of San Marino. Mr. Dorsey will be the RWG attorney with responsibility for

-2- S7130-0001\1486790v1.doc

providing legal services for the City and will be the contact for the City Council and the staff.

Other RWG attorneys will be assigned by Mr. Dorsey to work on legal matters for the City on an

“as-needed” basis under Mr. Dorsey’s direct supervision. The City Council may designate

another attorney from RWG as City Attorney without amending this contract.

5. Annual Review. The City Council shall conduct an annual review of the City Attorney

during January of each year in accordance with specific criteria developed by the City Council or

a designated member or members of the City Council. Such criteria may be added to or deleted

as the City Council may determine from time to time.

6. Compensation. RWG shall be compensated for the performance of legal services in

accordance with the hourly rates for service set forth on the Hourly Rate Schedule, attached to

this Agreement as Exhibit A and incorporated herein as though set forth in full. The terms of

this Agreement and the Hourly Rate Schedule shall also apply to legal services performed for

entities affiliated with the City that may be established.

City shall reimburse RWG for out-of-pocket expenses incurred with third-party vendors

reasonably incurred by RWG in providing services under this Agreement and for photocopying,

overtime for support staff and other customary reimbursable expenses at the firm’s standard rates

for public agency clients. RWG shall not incur expenses for outside consultants, such as

appraisers or expert witnesses, or for overtime unless approved by the City Manager

7. Conflicts of Interest. RWG shall comply with all applicable laws and professional rules

and standards relating to any known conflict of interest involving the City and matters upon

which RWG is providing legal services under this Agreement. RWG shall not reveal

confidential information of the City except with the consent of the City Council or as otherwise

required by law. RWG shall notify the City Council of any conflict of interest related to matters

upon which it is providing legal services under this Agreement upon discovery of any such

conflict. In the event that such conflict is not or cannot be waived or resolved, City shall retain

legal counsel and RWG shall assist and cooperate with legal counsel retained by the City

Council on the matter for which the conflict arose.

8. Client Files.

A. At the conclusion of this Agreement, the original client files for the work

performed under this Agreement for the City shall be made available to City. RWG will be

entitled to make copies of the client files. At the conclusion of this Agreement, (whether or not

City takes possession of the client files), City shall take possession of any and all original

contracts, and other such important documents that may be in the client files; and RWG shall

have no further responsibility with regard to such documents.

B. If City does not take possession of the client files at the conclusion of the

Agreement, RWG shall store such client files for a period of at least one (1) year. At the

conclusion of such one (1) year period, RWG may send to City a notice, advising of RWG’s

intention to dispose of the client files. The City shall have sixty (60) days from the date of such

notice to take possession of the client files. If City does not take possession of the client files

during that time, City agrees that RWG may dispose of the client files without further notice.

-3- S7130-0001\1486790v1.doc

C. This Section shall survive the expiration of this Agreement.

9. Indemnification. RWG agrees to indemnify and hold harmless City, its elected officials,

officers, agents and employees from any and all losses to the extent caused by the wrongful or

negligent action or inaction of RWG or any person employed by RWG in the performance of this

Agreement. This Section shall survive the expiration of this Agreement.

10. Insurance.

A. Coverage Levels. RWG shall maintain at all times during the term of this

Agreement policies of insurance with at least the minimum coverage specified below:

1) Public liability insurance with a combined single limit of not less than One

Million Dollars ($1,000,000).

2) Workers’ compensation coverage in compliance with California law.

3) Professional liability coverage with a minimum limit of liability of Four

Million Dollars ($4,000,000) in the aggregate, providing coverage for damages or losses suffered

by City as a result of wrongful errors or omissions or neglect by RWG that arises out of the

professional services required by this Agreement. Such insurance may be subject to reasonable

terms, limitations and conditions and a self-insured retention or deductible to be borne entirely

by RWG which shall not exceed Two Hundred Fifty Thousand Dollars ($250,000) per claim.

B. Prerequisites. The public liability policy of insurance specified above shall:

1) Name the City Council of the City of San Marino, its officers, agents and

employees as additional insureds.

2) Provide minimum thirty (30) days’ notice of cancellation, said notice to be

provided by insurer, except for non-payment of premium for which ten (10) days’ notice shall be

provided by insurer.

3) Be maintained in full force and effect throughout the term of this

Agreement.

4) Be placed with insurance carriers authorized to transact business in

California with an A.M. Best rating of no less than A-:VII or otherwise acceptable to City.

11. Independent Contractor. No employment relationship is created by this Agreement.

RWG shall be an independent contractor of City, except that at all times providing services under

the Agreement, RWG’s shareholders and employees shall be acting as public officials.

12. Arbitration. In the event of any dispute between the parties, such dispute shall be

submitted to binding arbitration to the maximum extent permitted by law. In the event the

parties are unable to agree upon an arbitrator, an arbitrator shall be selected through the rules of

the American Arbitration Association. The Arbitrator shall have the authority to set procedures

and discovery in the arbitration. This Section shall survive the expiration of this Agreement.

-4- S7130-0001\1486790v1.doc

13. General Provisions.

A. Non-Discrimination. In the performance of this Agreement, RWG shall not

discriminate against any employee or applicant for employment because of race, religion, color,

sex, national origin, sexual orientation or medical condition. RWG shall take affirmative action

to ensure that applicants are employed, and that employees are treated during their employment,

without regard to their race, religion, color, sex, national origin, sexual orientation or medical

condition. Such actions shall include, but not be limited to, the following: employment,

upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training.

B. Assignment/Delegation. This Agreement contemplates the personal professional

services of RWG and neither this Agreement, nor any portion thereof, shall be assigned or

delegated without the prior written consent of City Council.

C. Interpretation. The following rules of legal construction shall apply:

1) This Agreement is made and entered into in the State of California and

shall in all respects be interpreted, enforced and governed under the laws of the State of

California.

2) The article and section captions and headings in this Agreement have been

inserted for convenience only, and shall not be considered or referred to in resolving questions of

interpretation or construction.

3) Whenever in this Agreement the context may so require, the masculine

gender shall be deemed to refer to and include the feminine and neuter, and the singular shall

refer to and include the plural.

D. Notices. Any notice required to be given shall be deemed to have been given by

depositing such notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: TO RWG:

City of San Marino Steven L. Dorsey

2200 Huntington Drive Richards, Watson & Gershon

San Marino, CA 91108 355 South Grand Avenue, 40th Floor

Attention: City Manager Los Angeles, CA 90071-3101

E. Signatories. Each signatory warrants and represents that he is competent and

authorized to execute this Agreement on behalf of the party for whom he purports to sign.

F. Entire Agreement. This Agreement contains the entire understanding between the

parties relating to the obligations of the parties described in this Agreement. All prior or

contemporaneous agreements, understandings, representations and statements, oral or written,

are merged into this Agreement and shall be of no further force or effect. Each party is entering

into this Agreement based solely upon the representations set forth herein and upon each party’s

own independent investigation of any and all facts such party deems material.

-5- S7130-0001\1486790v1.doc

IN WITNESS WHEREOF, the parties have caused their duly authorized representatives

to sign below.

CITY OF SAN MARINO

________________________________

Richard Sun

Mayor

Attest:

________________________________

Veronica Ruiz

City Clerk

RICHARDS, WATSON & GERSHON

A Professional Corporation

________________________________

Kayser Sume

Chairman of the Board of Directors

-6- S7130-0001\1486790v1.doc

EXHIBIT A

RICHARDS, WATSON & GERSHON

HOURLY RATES FOR CITY OF SAN MARINO

EFFECTIVE JULY 1, 2012

General Municipal Work. This work consists of providing legal advice on municipal law

matters, attendance at City Council and Planning Commission meetings, office hours at City Hall

and review and approval of standard agreements. This work shall include work on the City’s

General Plan and zoning ordinance. The hourly rate for this work shall be as follows:

July 1, 2012 – June 30, 2013 $165

July 1, 2013 – June 30, 2014 $180

July 1, 2014 – June 30, 2015 $195

July 1, 2015 – June 30, 2016 $210

General Litigation. Litigation includes defense or prosecution of writs of mandate, injunctions,

breach of contract, inverse condemnation, eminent domain, election proceedings, other general

litigation involving the City and administrative proceedings. The hourly rates for this work shall

be as follows:

Senior Shareholder/Senior Counsel Rate – 6 years or more $250

Senior Shareholder/Senior Counsel Rate – 1-5 years $225

Senior Associate Rate – 4 years or more $200

Associate Rate – 1-3 years $175

AGENDA ITEM NO. 17


FROM/BY: JOHN SCHAEFER, CITY MANAGER


SUBJECT: REAFFIRMATION OF SAN MARINO CITY COUNCIL’S SUPPORT

FOR COMPLETION OF SR-710

DISCUSSION

In July of 2006 the San Marino City Council passed, approved and adopted Resolution R-06-21 to endorse

the 710 tunnel technical feasibility assessment.

In Section 1 of that resolution the City Council voted to support the completion of the Interstate 710

Freeway.

In recent weeks MTA has narrowed their focus to 5 options, one being completion of the 710 connection

with a tunnel. A number of people and some cities have opposed this option.

Given the impact this issue has on San Marino traffic and the six years that has passed since Resolution R-

06-21 was approved, and given that some cities have seem to be changing their previously stated position on

this very important issue, it seems appropriate that the current San Marino City Council affirm their position

on the 710 connection and direct Staff on how they would like this position communicated and supported.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends the City Council reaffirm the 2006 City Council’s position to support the completion of

the Interstate 710 Freeway and direct Staff how they would like to see that position advanced. If Council

concurs, the appropriate action would be:

“A motion to affirm Resolution R-06-21.”

Attachment: Resolution R-06-21

City of San Marino

AGENDA REPORT


Richard Ward

Vice Mayor

Dennis Kneier

Council Member

Eugene Sun

Council Member

Allan Yung, MD

Council Member

AGENDA ITEM NO. 18



BY: TIMOTHY M. HARRIGAN, CHIEF OF POLICE


SUBJECT: ORDINANCE O-12-1267 – AFFIRMING THE RIGHTS OF THE

PEOPLE TO GATHER FOR EXPRESSIVE ACTIVITIES, ADDING ARTICLE

8 TO CHAPTER 16 OF THE SAN MARINO MUNICIPAL CODE ENTITLED

PARADES AND PUBLIC EVENTS ON PUBLIC PROPERTY (FIRST READING)

BACKGROUND

At the June 29, 2012 City Council Meeting staff provided a brief on the possibility of the City adopting a

parade and public assembly ordinance. Attorney Peter Thorson discussed the law as it relates to public

assembly and provided an overview indicating that sidewalks, parks and public places are the traditional

areas where the courts have upheld people’s rights to exercise their first amendment rights. Additionally,

Mr. Thorson reviewed ordinances he had prepared for other municipalities to address public assembly and

special events on public property. This was suggested to provide the City with another option to address the

problems associated with targeted residential picketing.

Having discussed the current law and ordinances in place by other municipalities, a motion carried and

directed Staff to work with the City Attorney in drafting a parade and public assembly ordinance.

Both City Attorney Steve Dorsey and Peter Thorson, will be attending the City Council meeting to assist the

City Council in its consideration of this matter.

FISCAL IMPACT

None at this time.

RECOMMENDATION

Staff recommends City Council read by title only and introduce on first reading Ordinance O-12-1267,

affirming the rights of the people to gather for expressive activities, adding article 8 to chapter 16 of the San

Marino municipal code entitled parades and public events on public property. If Council concurs, the

appropriate action would be:

“A motion to read by title only and introduce Ordinance No. O-11-1267.”

Attachments: Ordinance O-12-1267 Parades and Special Events on Public Property

City of San Marino

AGENDA REPORT






ORDINANCE NO. O-12-1267

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO AFFIRMING THE RIGHTS OF THE

PEOPLE TO GATHER FOR EXPRESSIVE ACTIVITIES,

ADDING ARTICLE 8 TO CHAPTER 16 OFTHE SAN

MARINO MUNICIPAL CODE ENTITLED PARADES AND

PUBLIC EVENTS ON PUBLIC PROPERTY

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN

AS FOLLOWS

Section 1. A new Article 8, Parades and Public Events on Public Property, is hereby

added to Chapter 16 the San Marino Municipal Code to read as follows:

"ARTICLE 8"

PARADES AND PUBLIC EVENTS ON PUBLIC PROPERTY

16.08.010 Peoples' Right to Engage in Expressive Activities

16.08.020 Definitions.

16.08.030 Public Event Permit Required; Authority of City Manager to Close

Streets and Permit Alcohol Sales and Use

16.08.040 Exceptions to the Public Event Permit Requirement.

16.08.050 Public Event Permit--Application.

16.08.060 Approval, Conditional Approval, Denial or Revocation by City

Manager.

16.08.070 Indemnification and Insurance.

16.08.080 Departmental services charge.

16.08.090 Refunds.

16.08.100 Interfering with activity prohibited.

16.08.110 Penalty for violation.

16.08.120 Appeals.

16.08.130 Rules and regulations.

Ordinance No. O-12-1267

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16.08.140 Unlawful to use City name without authorization.

16.08.010 Peoples' Right to Engage in Expressive Activities

A. People may gather on sidewalks and the Huntington Drive Medians for the

purpose of expression, dissemination, or communication of opinion, views, or

ideas by any means, including, but not limited to, public oratory and expressive

activities protected by the First Amendment to the United States Constitution

("Expressive Activities"), on any day and at any time in accordance with this

Article and without a permit and without being subject to any City fees or

charges.

(1) The medians on Huntington Drive provide the best location for

persons to gather for Expressive Activities. The City of San

Marino is a primarily residential community. It has limited parks

and public areas and those areas do not have sufficient parking to

provide for significant gatherings. Huntington Drive is a large

street with three lanes of traffic in each direction, curbside parking

and a median with grass and trees, approximately 60 feet wide and

approximately 2.9 miles from the east to the west boundaries of the

City (the “Huntington Drive Median” or “Huntington Drive

Medians”). The medians on Huntington Drive provide a park-like

setting with visibility and access from Huntington Drive. Parking

is available on Huntington Drive.

(2) Persons shall not use those portions of the Huntington Drive

Median areas that are within one hundred (100) feet from the curb

of signalized intersections on Huntington Drive while gathering on

the medians. Such areas near signalized intersections must remain

clear of pedestrians in order to reduce traffic hazards for the

pedestrians and traffic on Huntington Drive. Additionally, such

areas contain left-turn lanes and width of the median is greatly

reduced in these areas.

(3) The Huntington Drive Medians are not the only public areas within

the City available for Expressive Activities but they do provide

adequate space and parking for such activities and can

accommodate Expressive Activity without the need for a Public

Events permit.

(4) People gathering on the Huntington Drive Medians and sidewalks for

Expressive Activities shall comply with all applicable laws and ordinances

and traffic and pedestrian laws and ordinances, including, without


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limitation, the targeted residential picketing ordinance in Article 17 of

Chapter 14 of the San Marino Municipal Code.

(5) Persons gathering on sidewalks for any purposes shall not sit, stand, or act

in such a way as to obstruct the ability of persons to use the sidewalk for

passage and shall not sit, stand or act in such a way as to prevent full

compliance with all access requirements under the Americans With

Disabilities Act or its regulations and similar state and local legislation.

B. Expressive Activities on a street or public place not described in

subsection A., above, shall require a Public Events permit under this Article.

Such events could create safety hazards for participants and disrupt traffic and

activities in the areas surrounding the event. The Public Events Permit process

under this Article will enable the City Manager and the event organizer to

mitigate these potential concerns in the manner specified in this Article.

C. This Article shall not amend or otherwise modify Chapter 23.02.30 of this

Code relating to special events on private property.

16.08.020 Definitions.

As used in this Article, the following words shall have then meanings set forth in

this Section unless the context clearly requires a different meaning.

A. “Block party” means a Public Event in which one or more blocks in a

single family residential neighborhood are closed for the purpose of a Public

event for the persons residing in that neighborhood

B. “Business day” means a day in which the City Hall of the City of San

Marino is open for business with the public.

C. “City Manager” means the City Manager of the City of San Marino and

his/her designee.

D. "Departmental services charges” means the actual costs that a department

of the City incurs in connection with activities for which a Public Event Permit is

required under this Article; including, but not limited to, costs associated with fire

safety, traffic and/or pedestrian control, the closure of streets or intersections, the

diverting of traffic, the salaries of City personnel involved in administration or

coordination of City services for the event, the cost to the City to provide support

personnel, equipment, materials, and supplies, and related City costs such as

administrative overhead, employee benefits or employee overtime.

E. “Expressive Activity” means conduct, of which the sole or principal object

is the expression, dissemination, or communication of opinion, views, or ideas by


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any means; including, but not limited to, public oratory and expressive activities

protected by the First Amendment to the United States Constitution .

F. “Event Organizer” means any person who conducts, manages, promotes,

organizes, or solicits attendance for a Public Event.

G. "Park" means any City park except that Park does not include a City

recreational facility or library or designated park maintenance areas including,

without limitation, San Marino Library, San Marino Community Center, or The

Old Mill.

H. “Person” means any natural person, firm, association, joint venture, joint

stock company, limited liability company or partnership, partnership,

organization, club, company, corporation, business trust, or manager, lessee,

agent, servant, officer or employee or any of these.

I. “Public Event” means:

1. Except as otherwise provided in Section 16.08.010 for those

certain Expressive Activities, any organized formation, procession, or

assembly of persons, animals, vehicles, or any combination thereof, that

assembles or travels in unison on any sidewalk, or other public right-of-

way owned or controlled by the City, State of California or County of Los

Angeles, other than a street, consisting of seventy five (75) or more

persons; or

2. Any organized formation, procession or assembly of persons,

animals, vehicles, or any combination thereof, that assembles or travels in

unison for any purpose, including Expressive Activities, on any street; or

3. Except as otherwise provided in Section 16.08.010 for those

certain Expressive Activities, any other organized activity involving

fifteen (15) or more persons conducted by a person for a common or

collective use, purpose or benefit which activity involves the use of a park,

public property or public facilities and which may require the provision of

City public services for street blockage, erecting barriers, construction,

traffic control, crowd control.

Examples of Public Events include, but are not limited to, concerts, parades,

circuses, fairs, festivals, block parties, street fairs, community events, mass

participation sports (such as marathons and other running events), athletic or

sporting events, and community celebrations and observances conducted on

public property or public rights of way, other than Expressive Activities on the

Huntington Drive Medians.

J. “Public Event Permit” means a permit issued pursuant to this Article.


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K. “Sidewalk” means that portion of a street or highway, other than the

roadway, set apart for pedestrian travel by curbs, barriers, markings, or other

delineation or designation. On those streets with no areas set apart for pedestrian

travel by curbs, barriers, markings or other delineation, all persons shall use the

thirty-six (36) inches nearest each edge of the improved street for pedestrian

travel.

L. "Spontaneous Event" means any Public Event involving Expressive

Activity that is occasioned by news or affairs coming into public knowledge

within five (5) days of Public Event.

M. “Street” means a way or place of whatever nature, publicly maintained and

open to use of the public for purposes of vehicular travel, including highways,

roads, or alleys, owned or controlled by the City, State of California, or County of

Los Angeles.

16.08.030 Public Event Permit Required; General Provisions and City

Manager Authority

A. Public Event Permit Required. Except as otherwise provided in

Section 16.08.010 for certain Expressive Activities, no person shall conduct,

cause to be conducted, participate or engage in, hold, manage, permit, or allow

another to conduct a Public Event without first having obtained a written Public

Event Permit issued by the City Manager pursuant to the procedures established

in this Article.

B. Authority of City Manager to Approve Sale and/or Use Alcoholic

Beverages. The City Manager may approve and permit the sale or use of

alcoholic beverages in public areas in connection with a Public Event Permit,

even where such sale or use is otherwise prohibited by this Code, provided that

such sale or use shall, at all times, comply with all other applicable provisions of

law and the terms of the Public Event Permit.

C. Authority of City Manager to Close Streets. Pursuant to Vehicle Code Section

21101(e) and other applicable law, the City Council hereby designates the City Manager

as the city employee with authority to temporarily close a portion of any street for

celebrations, parades, Public Events, and other purposes when, in the opinion of the City

Manager, the closing is necessary for the safety and protection of persons who are to use

that portion of the street during the temporary closing. This authority exists whether or

not the closure is in connection with a permit issued under this Article.

D. Traffic Control Plan Required. A Traffic Control Plan shall be

required if the Applicant proposes to close or partially close any traffic lanes

within a street. The Traffic Control Plan shall be submitted by the Applicant and


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approved by the City Manager in accordance with the Public Works Department’s

Guidelines for Preparation of Traffic Control Plans or, if such Guidelines have not

been adopted, the latest edition of the California Manual of Temporary Traffic

Controls for Construction and Maintenance Work Zones published by CalTrans.

16.08.040 Exceptions to the Public Event Permit requirement.

A. The following activities are exempt from the Public Event Permit

requirement:

1. Certain Expressive Activities as provided in Section 16.08.010 A.

2. Spontaneous Events subject to the provisions of subsection B.

3. Events in rooms or facilities rented to the public in City facilities.

4. Special Events on private property subject to the requirements of

Section 23.02.30 of this Code.

5. Funeral processions by a licensed mortuary or funeral home;

6. Activities conducted by a government agency acting within the

scope of its authority;

7. Filming activities governed by the other provisions of the San

Marino Municipal Code;

B. Spontaneous Events

1. Spontaneous Events held on a sidewalk or the Huntington Drive

Medians do not require any permits (Section 16.08.010).

2. If a Spontaneous Event is to be held on a street or City facility

other than a sidewalk or the Huntington Drive Medians, the organizers

thereof shall give written notice to the City Manager at least twenty four

(24) hours prior to such parade or assembly. Such written notice shall

contain all of the following information:

a. The name, address, and telephone number of the event

organizer, who shall be considered a permittee for the purposes of

this section;

b. The name, address, and telephone number of the

headquarters of the event organizer and, if an organization is an

event organizer, the responsible head of such organization;


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c. The name, address, and telephone number of the person

who will chair the Spontaneous Event and who will be responsible

for its conduct;

d. The location and date of the proposed Spontaneous Event,

including the assembly area, disbanding area, and route to be

traveled;

e. An estimate of the approximate number of persons who

will be participating in the Spontaneous Event and an estimate of

the approximate number of persons who will be observing the

parade or assembly;

f. The time at which the Spontaneous Event will start and

conclude; and

g. The type of security or other arrangements that will be

provided to assure that participants are properly directed.

3. The City Manager may impose reasonable time, place, and manner

restrictions on Spontaneous Events in a street as provided in Section

16.08.060 whether or not said activities are governed by the permit

requirements set forth in this Article.

4. The City Manager may deny permission to conduct a Spontaneous

Event if the City Manager makes a finding authorizing denial pursuant to

section 16.08.060.

a. Such finding by the City Manager shall be made no later

than six (6) hours before the scheduled start time for the event. If

the City Manager denies permission for a Spontaneous Event, the

City Manager shall immediately provide notice of the denial,

including the reason or reasons for the denial, by telephone to the

event organizer, and shall also provide written notice of the denial

including the reason for the denial. If the event organizer provides

a fax number for the purpose of receiving notices, the City

Manager shall provide written notice of the denial by fax

immediately upon making the denial decision.

b. In lieu of denial, the City Manager may propose to the

event organizer an alternative time, route, venue, or manner of

conducting the activity that would be acceptable to the City and

that would obviate any finding made pursuant to section 16.08.060.


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16.08.050 Public Event Permit--Application.

A. Filing of Application. The application for a Public Event Permit

under this Article shall be filed with the City Manager.

B. Time for Filing Application. Applications shall be filed not less than sixty

(60) calendar days, nor more than one (1) year before the time it is proposed to

conduct the Public Event; except for the following:

1. Applications for Block Parties shall be filed at least ten (10)

working days prior to the event.

2. Applications for Public Events involving Expressive Activities in a

street shall be filed no earlier than one year before the event and no later

than ten (10) working days before any event to take place on a street or

public facility other than a sidewalk or park.

C. Waiver of Appeal. If an applicant for an event involving an expressive

activity or block party desires to ensure the opportunity for an appeal to the City

Council in accordance with subsection 16.08.140.A, the application shall be filed

with the City Manager not less than thirty (30) calendar days, nor more than one

year before the time when it is proposed to conduct the event. Failure to file the

application at least thirty (30) days prior to the proposed activity shall be deemed

to be a waiver of an appeal to the City council and in that event the decision of the

City Manager shall be final and the event organizer or other aggrieved person

may file or cause to be filed a petition for writ of mandate in state court regarding

the validity of the City Manager’s decision to grant or deny the application.

D. Application Fee. Any permit fee, application fee, daily fee, and other

additional fee (other than departmental services charges) for the use of City streets

or other City owned or controlled property pursuant to this Article shall be

established by the City council by resolution. As provided in Section 16.08.010,

an application fee shall not be charged for certain Expressive Activity on a

sidewalk, street, or Huntington Drive Medians. The applicable permit fee shall be

paid at the time the application is file and the application shall not be accepted

unless the permit fee has been paid.

E. Authority to Accept Late Application. The City Manager

shall have the authority, if good cause is shown and the nature of the application

reasonably and feasibly lends itself to expedited processing, to consider, grant, or

deny any application filed later than the time prescribed in this section.

F. Determination of Completeness of Application. Except as otherwise

provided by this Code, the City Manager shall determine whether or not a Public

Event Permit application is complete within ten (10) business days. In the case of

an event involving expressive activity, the City Manager shall determine whether


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or not such application is complete within twenty four (24) hours.

Notwithstanding the City Manager’s acceptance of a completed application, no

Public Event date shall be considered confirmed until a Public Event Permit is

issued.

G. Information Required in Application. Public Event Permit

applications shall be upon a form furnished by or acceptable to the City Manager

and shall contain full, complete, and detailed information including, but not

limited to, the following as may be applicable to the Public Event:

1. The name, address, and telephone number of the event organizer;

2. Except as provided in Section 16.08.010, a certification that the

event organizer shall be financially responsible for any City fees,

departmental services charges or costs that may lawfully be imposed for

the event;

3. The name, address, and telephone number of the event organizer, if

any, and the chief officer of the event organizer;

4. If the Public Event is to be held by, on behalf of, or for any

organization other than the event organizer, the event organizer shall file a

written communication from such organization:

a. Authorizing the event organizer to apply for the Public

Event Permit on its behalf; and

b. Certifying that the event organizer and its principal shall be

financially responsible for any City fees, departmental services

charges or costs that may lawfully be imposed for the event;

5. A copy of the tax exemption letter issued for any applicant

claiming to be a tax exempt nonprofit organization;

6. A statement of the purpose of the Public Event;

7. A statement of any fees to be charged to participants or spectators

in connection with the Public Event;

8. The proposed location of the Public Event including a plot plan

depicting the placement of temporary structures or facilities on public

property or public rights-of-way;

9. The date and times when the Public Event is to be conducted;

10. The approximate times when assembly for, and disbanding of, the

Public Event is to take place;


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11. The proposed locations of the assembly or production area;

12. In the case of a parade, marathon, or other similar event, the

specific proposed site or route, including a map and written narrative of

the route;

13. The proposed location for any disbanding area;

14. Proposed alternate routes, locations, or times, where applicable;

15. The approximate number of persons, animals, or vehicles that will

participate in the Public Event;

16. The kinds of animals anticipated to be part of the Public Event;

17. A description of the types of vehicles to be used in the Public

Event;

18. The number of bands or other musical units and the nature of any

equipment to be used to produce sounds or noise;

19. Other equipment or services necessary to conduct the Public Event

with due regard for participant and public health and safety;

20. The number of persons proposed or required to monitor or

facilitate the Public Event and provide spectator or participant control and

direction for events using City streets, sidewalks, or facilities;

21. Provisions for first aid or emergency medical services, or both,

based upon event risk factors;

22. Except as provided in Section 16.08.010, insurance information;

23. Any Public or unusual requirements that may be imposed or

created by virtue of the proposed event activity;

24. Traffic Control Plan as required by Sections 16.08.030.

24. Any other information reasonably required by the City Manager.

16.08.060 Public Events Permit—Approval, Conditional Approval, Denial or

Revocation by City Manager.

A. Time for Decision. Completed applications for a permit authorizing a

Public Event shall be denied, approved, or conditionally approved by the City


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Manager within thirty (30) calendar days after the City Manager determines that

the application is complete. Completed applications for a permit involving

Expressive Activity shall be denied, approved, or conditionally approved by the

City Manager within five (5) business days after the City Manager determines that

the application is complete. In the case of Public Event Permit involving

Expressive Activity on a street, the City Manager shall promptly attempt to notify

the applicant orally, and provide written notification to the applicant as soon as it

is reasonably practical to do so. Such notice shall provide detailed facts and

reasons for any denial or conditional approval. The City Manager shall consult

with the City attorney before denying or conditionally approving a permit

involving expressive activity (including all activities wherein the applicant claims

or contends that the proposed event involves expressive activity) as that term is

defined in this Article.

B. Conditions of Approval. The City Manager may approve any Public

Event Permit with reasonable conditions concerning the time, place, or manner of

holding such event as is necessary to coordinate multiple uses of public property,

assure preservation of public property and public places, prevent dangerous,

unlawful or impermissible uses, protect the safety of persons and property and to

control vehicular and pedestrian traffic in and around the venue, provided that

such requirements shall not be imposed in a manner that will unreasonably restrict

Expressive Activity protected by the California or United States Constitutions.

Conditions imposed by the City Manager may include, but are not limited to, the

following:

1. The establishment of an assembly or disbanding area for a parade

or similar event;

2. The accommodation of an event’s pedestrian and vehicular traffic,

including restricting events to City sidewalks, portions of a City street, or

other public right-of-way;

3. Conditions designed to avoid or lessen interference with public

safety functions and/or emergency service access;

4. Limiting the number and type of vehicles, animals, or structures to

be displayed or used in the event;

5. The inspection and approval by City personnel of stages, booths,

floats, structures, vehicles, or equipment to be used or operated in the

event to ensure that such structures or vehicles are safely constructed, can

be safely operated, and conform to the requirements of all applicable

codes;

6. A cleaning deposit if the event includes using structures,

displaying or using horses or other large animals, operation of water


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stations, food distribution or sales, beverage distribution or sales, and/or

sale of other goods or services;

7. The provision and use of traffic cones or barricades;

8. The provision or operation of first aid stations or sanitary facilities,

including handicap accessible sanitary facilities;

9. The provision of a waste management plan, and the clean up and

restoration of the site of the event;

10. Limits on the use of sound amplification equipment or restrictions

on the amount of noise generated by motors and other equipment used in

the course of the event;

11. Provision of reasonable notice of permit conditions to event

participants and to those businesses or residents who may be directly

affected by the conduct of the event;

12. The provision or use of emergency services;

13. The reasonable designation of alternate sites, times, dates, or

modes for exercising expressive activity;

14. The obtaining of any and all business licenses or other necessary

permits required by this code for the sale of food, beverage, or other goods

or services at the event; and

15. The manner by which alcohol sales and service, if any, shall be

conducted at the event.

16. Implementation of a Traffic Control Plan approved pursuant to

Section 16.08.030E.

C. Specific Grounds for Approval. The City Manager shall issue a

permit under this Article if the City Manager finds that the following criteria have

been met:

1. The proposed use of the property is not governed by or subject to

any other permit procedures provided elsewhere in this code or other

applicable laws, rules or regulations;

2. The event will not substantially interrupt the safe and orderly

movement of aerial navigation;

3. The event will not substantially interrupt public transportation or

other vehicular and pedestrian traffic in the area of its location;


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4. The event will not conflict with construction or development in the

public right of way or at a public facility;

5. The event will not require the diversion of public safety or other

City employees from their normal duties so as to unreasonably reduce

adequate levels of service to any other portion of the City;

6. The concentration of persons, animals or vehicles will not

unreasonably interfere with the movement of police, fire, ambulance, and

other public safety or emergency vehicles on the streets;

7. The event will not unreasonably interfere with any other Public

Event for which a permit has already been granted or with the provision of

City services in support of other scheduled events or scheduled

government functions;

8. The event will not have an unmitigatible adverse impact upon

residential or business access and traffic circulation in the same general

venue area;

9. The event will not adversely affect the City’s ability to reasonably

perform municipal functions or furnish City services;

10. The proposed use, event or activity will not have a significant

adverse environmental impact;

11. That in the case of a block party or other similar neighborhood

event, the applicants have submitted a petition in favor of the event which

has been signed by individuals representing at least sixty six percent

(66%) of the households on the block affected by the permit;

12. That the provisions of sections 16.08.070 and 16.08.080, if

applicable, have been or will be satisfied.

D. Specific Grounds for Denial. The City Manager may deny any application

for a Public Event Permit or revoke any such permit if the City Manager finds any

of the following:

1. The permitted event or activity will unreasonably disrupt traffic

within the City; or

2. The permitted event or activity will unreasonably interfere with

access to police or fire stations, or other public safety facilities; or

3. The location of the event or activity will cause undue hardship to

adjacent businesses or residents; or


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4. The permitted event or activity will require the diversion of so

many public employees that allowing the event would unreasonably deny

service to the remainder of the City; or

5. The application contains incomplete, false or misleading

information; or

6. The City Manager is unable to make all of the relevant findings

pursuant to subsection 16.08.060C; or

7. The applicant fails to comply with all terms of this Article

including failure to remit all fees and deposits, or fails to provide proof of

insurance and/or an indemnification agreement as required by this

Article; or

8. The event is proposed for a time and place for which another event

permit has been or will be issued to a prior applicant; or

9. The proposed area for the assembly or for the set up or dispersal of

a parade or demonstration could not physically accommodate the number

of participants expected to participate in the assembly, parade or

demonstration; or

10. The parade, assembly or demonstration is proposed to take place

on the roadway portion of any street in a commercial or retail zone

between the hours of seven o’clock (7:00) A.M. and ten o’clock (10:00)

A.M. or between the hours of four o’clock (4:00) P.M. and six thirty

o’clock (6:30) P.M., Monday through Friday, unless the parade, assembly

or demonstration will occur on a national holiday; or

11. The parade, assembly or demonstration will violate any federal,

state or local law or regulation; or

12. The applicant is legally incompetent to contract or to sue and be

sued; or

13. The applicant or the person or entity on whose behalf the

application for permit was made has on prior occasions damaged City

property and has not paid in full for such damage, or has other

outstanding and unpaid debts to the City; or

14. The proposed event would present an unreasonable danger to the

health or safety of the applicant, spectators, City employees, or members

of the public; or


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15. The applicant has not complied or cannot comply with applicable

licensure requirements, ordinances or regulations of the City concerning

the sale, offering for sale, or distribution of any goods or services.

E. No Consideration of Content. In determining whether to approve, deny, or

revoke a Public Event Permit, no consideration may be given to the message of

the event, the content of the speech, the identity or associational relationships of

the event organizer or its members or affiliates, or to any assumptions or

predictions as to the amount of hostility which may be aroused in the public by

the content of the speech or the message conveyed during the event.

F. Referral to City Departments. The City Manager may refer a Public Event

Permit application to such appropriate City departments as the City Manager

deems necessary from the nature of the application for review, evaluation,

investigation, and recommendations by the departments regarding approval or

disapproval of the application.

G. False or Misleading Statements. The City Manager may deny any

application for a permit or revoke any permit if the City Manager determines that

the event sponsor or any agent, employee or associate of any such event organizer

has willfully made any false or misleading statement in an application or has not

fully complied with the requirements of this Article or has violated any of the

provisions of this Article or the provisions of any other applicable law, rule or

regulation.

H. Notice of Decision. An event organizer whose permit application is

denied, or whose permit is revoked, pursuant to this section shall be immediately

notified of the action of denial or revocation, which notification shall contain a

statement setting forth the reasons for said denial or revocation as well as a

reference to the appeal provisions set forth in section 16.08.140. Notification,

pursuant to this subsection, shall be deemed satisfied when the notice is placed,

postage prepaid, in the United States mail, certified mail, return receipt requested,

and addressed to the applicant at the address shown on the permit application.

I. Term of Permit. No Public Event Permit issued under this Article

shall be for a period of more than two (2) consecutive days except as otherwise

provided in this code. Notwithstanding the foregoing, the City Manager shall,

upon timely application by a permittee, extend the duration of any Public Event

Permit for one additional period of not more than three (3) consecutive days if the

City Manager finds that all criteria set forth in subsection 16.08.060 are being met

and will continue to be met during the period of term extension.

J. Park Permits. The grounds for approval, denial and conditional approval

for set forth in this section and the requirements of Sections 16.08.080 shall also

govern the approval, denial and conditional approval of a permit under Sections

17.03.01 and 17.03.03 of this Code that involve Expressive Activities.


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16.08.070 Indemnification and Insurance.

A. Not Applicable to Certain Activities. The provisions of this Section shall

not be applicable to;

1. Expressive activities as specifically provided in Section 16.08.010.

2. Non-profit groups with Federal Internal Revenue Code Section

501(c)(3) tax exempt status that provide programs or services for people within

the City.

3. Government entities.

B. Indemnification Required. Except as otherwise provided in this section,

each permit shall expressly provide that the permittee agrees to defend, protect,

indemnify and hold the City and its officers, employees, volunteers and agents

("Indemnified Parties") free and harmless from and against any and all claims,

damages, expenses, loss or liability of any kind or nature whatsoever arising out

of, or resulting from, the alleged acts or omissions of permittee, its officers,

agents or employees in connection with the permitted event or activity; and the

permit shall expressly provide that the permittee shall, at permittee’s own cost,

risk and expense, defend any and all claims or legal actions that may be

commenced or filed against the Indemnified Parties, and that permittee shall pay

any settlement entered into and shall satisfy any judgment that may be rendered

against the City, its officers, agents or employees as a result of the alleged acts or

omissions of permittee or permittee’s officers, agents or employees in connection

with the uses, events or activities under the permit.

C. Insurance Required. Except as otherwise provided in this section,

concurrent with the issuance of a permit under this Article and as a condition

precedent to the effectiveness of the permit, the permittee shall procure and

maintain in full force and effect during the term of the permit insurance as

prescribed in regulations issued by the City Manager. If the City Manager

determines, after consultation with the City’s risk manager and the City attorney,

that a particular Public Event does not present a substantial or significant public

liability or property damage exposure for the Indemnified Parties, the City

Manager shall give a written waiver of some or all insurance requirements of this

section.

D. Block Parties. The applicant for a Public Event Permit for a block party

shall not be required to indemnify the City for potential injuries that may occur at

the block party. The applicant for the Public Event Permit for a block party shall,

however, be required to provide the insurance required by this Section through his


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or her own purchase of such a policy or through the payment of a fee for City-

provided insurance.

16.08.080 Departmental services charge

A. Not Applicable to Expressive Activities. The provisions of this Section

shall not be applicable to Expressive Activities as specifically provided in Section

16.08.010.

B. Applicant to Pay for Departmental Charges. In addition to the payment of

the nonrefundable permit application fee, a Public Event permittee shall pay the

City for all City departmental services charges incurred in connection with or due

to the permittee’s activities under the permit. Additionally, if City property is

destroyed or damaged by reason of permittee’s Public Event, the permittee shall

reimburse the City for the actual replacement or repair cost of the destroyed or

damaged property.

D. Time for Final City Invoices. City departments shall submit the final

invoices and billings for departmental services charges to the City Manager or no

later than twenty (20) business days after the event giving rise to the issuance of a

permit.

E. City's Co-Sponsorship of a Public Event.

1. The City Council shall decide whether the City will

cosponsor a Public Event and, if so, the extent to which the City will

participate in the funding of the costs of the event, fees, or department

service fees based on the following factors: (1) advertisement and

promotion of the City in a positive light; (2) encouragement of visitors and

customers to the City or to a portion of the City; (3) recreational, cultural

and educational opportunities for persons in the City; and (4) and similar

public purposes.

2. If the Council decides to cosponsor a Public Event, the City

shall enter into a sponsorship agreement with the permittee. The City

Manager is authorized to enter into a co-sponsorship agreement on behalf

of the City with permittee for a Public Event describing the City's

contributions to the Public Event in an amount not to exceed that specified

by the Council in the City Budget or as specifically authorized by the City

Council.

F. Time for Payment of Deposit and City Department Service Charges.

Unless otherwise authorized by the City Manager in writing, at least five

(5) business days prior to a Public Event permitted under this Article, the


Page 18 of 20

-18-

applicant shall pay to the City a deposit in an amount sufficient to cover the total

estimated City departmental services charges that the City Manager estimates will

be incurred in connection with the permit. Said deposit shall be paid in cash or

other adequate security as determined by the City Manager. If the deposit is less

than the final charges calculated pursuant to section 16.08.100, the permittee shall

pay the difference to the City within ten (10) business days of being invoiced for

such charges from the City. If the deposit is more than such final charges, the

City shall refund the difference to the permittee within the sixty (60) days after

the event.

16.08.090 Refunds.

If a permittee is unable to hold or conduct a Public Event due to inclement

weather or some other cause not within the permittee’s control, and the permittee

submits a written request for the refund of such fees to the City Manager’s office

within ten (10) days after the date that the use, event or activity was to have been

held or conducted, the City Manager may authorize the refund of the fees or a pro

rata portion thereof, except for actual costs incurred by the City at the time of

cancellation and the nonrefundable application fees, which have been paid by the

permittee to the City in connection with a permit issued under this Article.

16.08.100 Interfering with activity prohibited.

It is unlawful for any person to obstruct, impede or interfere with any authorized

assembly, person, vehicle or animal participating in a Public Event for which a

Public Event Permit has been issued.

16.08.110 Penalty for violation.

Violation of the provisions of this Article may be enforced pursuant to the

enforcement provisions set forth in Chapter 1 of this code.

16.08.120 Appeals.

A. Except as provided in this Article, any person aggrieved by any decision

of the City Manager made pursuant to this Article may appeal such decision to the

City council by filing a written notice of such appeal with the City clerk within

ten (10) business days of the decision of the City Manager giving rise to said

appeal. Such appeal shall set forth, with particularity, the facts upon which the


Page 19 of 20

-19-

appeal is being made. The City council shall, within sixty (60) days of receiving

such notice of appeal, hold a hearing. At such hearing, the aggrieved party is

entitled to be heard and present evidence on his/her behalf. The City council shall

determine the merits of the appeal, and the City council’s determination to grant

or deny the appeal shall be final. When the necessity for a timely response so

requires, the City council may refer to the matter to a hearing officer.

B. Alternatively to the provisions of subsection 16.08.050.E, any applicant

for a Public Event Permit who is engaging in or intends to engage in “expressive

activity” as defined in this Article and who is aggrieved by decision of the City

Manager made pursuant to this Article may, at his/her election, appeal to the City

council in accordance with this section. However, any appeal taken pursuant to

this section may, by necessity, involve the postponement or delay of the activity

for which a permit is sought.

16.08.130 Rules and regulations.

The City Manager is authorized to promulgate additional administrative policies,

rules and regulations that are consistent with and that further the provisions set

forth within this Article and the provisions of law that pertain to the conduct and

operation of a Public Event.

16.08.140 Unlawful to use City name without authorization.

It is unlawful for any event organizer to use in the title of the event the words “The City

of San Marino” or “City of San Marino”, or facsimile of the seal or logo of the City of

San Marino without City Council’s prior written authorization.

Section 2. The City Council hereby finds, determines and declares that the enactment

of this Ordinance is exempt from the California Environmental Quality as a Categorical

Exemption pursuant to Sections 15301 and 15323 of the State CEQA Guidelines (14 Cal. Code

Regs. § 15301) as it revises regulations for the operation and permitting of normal operations and

events on existing public streets and facilities and does not expand the use of those public

facilities beyond their existing uses nor represent a change in their operations beyond that

existing or permitted.

Section 3. If any portion, provision, section, paragraph, sentence, or word of this

Ordinance is rendered or declared to be invalid by any final court action in a court of competent

jurisdiction, or by reason of any preemptive legislation, the remaining portions, provisions,

sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect


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and shall be interpreted by the court so as to give effect to such remaining portions of the

Ordinance.

Section 4. The City Clerk shall certify to the adoption of this ordinance and

cause the same to published as required by law.

PASSED, APPROVED AND ADOPTED THIS ___th DAY OF __________, 2012.

_________________________________

RICHARD SUN, D.D.S.

MAYOR

ATTEST:

____________________________

VERONICA RUIZ, CMC

CITY CLERK




I HERBY CERTIFY that the foregoing Ordinance No. O-12-1267, was introduced at a

Regular Meeting of the City Council held on the 12th day of September 2012, and was approved

and adopted at an Adjourned Regular Meeting of the City Council held on the ____th day of

____________, 2012, by the following vote:


NOES:

ABSTAIN:

ABSENT:

___________________________

VERONICA RUIZ, CMC

CITY CLERK

AGENDA ITEM NO. 19


FROM/BY: JOHN SCHAEFER, CITY MANAGER


SUBJECT: INTRODUCTION OF ORDINANCE O-12-1268 AMENDING THE

MUNICIPAL CODE RELATED TO THE DISPOSITION OF

SURPLUS AND UNCLAIMED PROPERTY (FIRST READING)

DISCUSSION

At the April 11, 2012 City Council Meeting, the City Council approved the addition of an item (#12) to the

Making San Marino Better Master Schedule to amend the provisions of the San Marino Code relating to

disposal of surplus property to permit the City Council to sell surplus property at an auction held in

conjunction with City-related fundraising events such as “Delicious Destinations” in addition to the other

methods of sale currently permitted and to permit City officers and employees to purchase surplus property

sold at auctions held in conjunction with City-sponsored fundraising events and public auctions.

Subsequently the City Attorney’s Office has drafted the attached ordinance to achieve these two objectives.

The City Attorney’s Office believes the proposed changes accomplish the goals desired by Council while

maintaining and still maintains the integrity of our property disposition ordinance so as to prevent the

improper appropriation of property by individuals connected to the City and simultaneously help the City

obtain the best possible return on surplus or unclaimed property. While drafting the ordinance, the City

Attorney’s office learned that the City Code provisions for disposing of unclaimed property (e.g., property

left at Lacy Park) do not comply with the California Civil Code. The attached ordinance will also bring the

City’s regulations on disposal of unclaimed property into compliance with State law.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends the City Council, act on the proposed ordinance modification. If Council approves of the

proposed ordinance, the appropriate action would be:

“A motion to read by title only and introduce Ordinance O-12-1268 regarding the disposition of

surplus and unclaimed property and amending the San Marino Municipal Code.”

Attachment: Redline copy showing changes to SMMC Section 02.06.06


City of San Marino

AGENDA REPORT






S7130-0001\1487568v1.doc


AN ORDINANCE OF THE CITY OF SAN MARINO REGARDING THE DISPOSITION OF SURPLUS AND UNCLAIMED PROPERTY, AND AMENDING THE SAN MARINO MUNICIPAL CODE

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

Section 1. Subsection C (Disposition of Surplus Property) of Section 02.06.06 (Surplus Property) of Article 06 (Finance Administration) of Chapter 2 (Administration) of the San Marino Municipal Code is hereby amended in its entirety to read as follows:

“C. Disposition Of Surplus Property: Upon a determination that an item is surplus, the city manager shall determine the means by which the property shall be disposed of. Property may be disposed of by any of the following means:

1. Transfer to another department.

2. Trade in for the acquisition of replacement item(s).

3. Sale at public auction.

4. Sale at auction to be conducted as part of a City-related fundraising event.

5. Sale by negotiation.

6. Disposal as trash.”

Section 2. Subsection D (Council Approval of Sale of Property) of Section 02.06.06 (Surplus Property) of Article 06 (Finance Administration) of Chapter 2 (Administration) of the San Marino Municipal Code is hereby amended in its entirety to read as follows:

“D. Council Approval Of Sale Of Property: Disposition of surplus city property by sale at public auction, negotiation or sale by auction at a City-related fundraising event shall be approved by the City Council prior to the time of the sale. Disposition by public auction shall be publicly advertised not fewer than ten (10) days prior to the time of the public auction. All persons attending a City-related fundraising event at which surplus City property will be auctioned shall be eligible to submit a bid on the surplus City property.”

Section 3. Subsection F (Employees Prohibited from Participation) of Section 02.06.06 (Surplus Property) of Article 06 (Finance Administration) of Chapter 2 (Administration) of the San Marino Municipal Code is hereby amended to read as follows:


Page 2 of 3

-2- S7130-0001\1487568v1.doc

“F. Employees Prohibited From Participation: All officers and employees of the city and their immediate families shall be prohibited from participating in the sale by negotiation of surplus city property.”

Section 4. Subsection C (Disposition of Unclaimed Property) of Section 02.06.07 (Unclaimed Property) of Article 06 (Finance Administration) of Chapter 2 (Administration) of the San Marino Municipal Code is hereby amended in its entirety to read as follows:

“C. Disposition Of Unclaimed Property And Proceeds From Sales: Whenever unclaimed property has been held for a period of time as provided for by state law, and no lawful owner has been located, the police chief shall dispose of the unclaimed property by sale at public auction to the highest bidder. Such sales shall be publicly advertised at least five (5) days before the auction date in a newspaper of general circulation published in the County of Los Angeles. All proceeds from the sale of unclaimed property shall be deposited in the city's general fund unless otherwise required by state or federal law.”

Section 5. If any portion, provision, section, paragraph, sentence, or word of this Ordinance is rendered or declared to be invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining portions, provisions, sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect and shall be interpreted by the court so as to give effect to such remaining portions of the Ordinance.

Section 6. The City Clerk shall certify to the adoption of this Ordinance and cause the same to published as required by law.

PASSED, APPROVED, AND ADOPTED this __day of _________, 2012.

_________________________________ RICHARD SUN, D.D.S.

MAYOR ATTEST: ____________________________ VERONICA RUIZ, CMC CITY CLERK


Page 3 of 3

-3- S7130-0001\1487568v1.doc

STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SAN MARINO ) I HERBY CERTIFY that the foregoing Ordinance No. O-12-1268, was introduced at a Regular Meeting of the City Council held on the 12th day of September 2012, and was approved and adopted at an Adjourned Regular Meeting of the City Council held on the ____th day of ____________, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: ABSTAIN: ABSENT:

___________________________ VERONICA RUIZ, CMC CITY CLERK

AGENDA ITEM NO. 20



BY: DAVID A. SALDAÑA, AICP

PLANNING AND BUILDING DIRECTOR

AMANDA MERLO, PLANNING AND BUILDING ASSISTANT


SUBJECT: ABOVE GROUND UTILITY VAULT AND RETAINING WALL (DRC12-75)

1510 WAVERLY ROAD

BACKGROUND

A new house is currently under construction at 1510 Waverly Road. As the owners worked with Edison to

supply power to the home, it was found that an above ground transformer was necessary to serve the new

home and to serve future power needs for the block. In 2010, the City established a policy that required all

above ground utility vaults to be reviewed by the Council. Due to the slope of the property, a short retaining

wall is necessary which will require a design review action.

PROJECT DESCRIPTION AND DESIGN REVIEW

The proposed equipment box will be located at the northwest corner of the property. Edison is proposing

that the enclosure be eight feet (8’) away from the north property line but they are not specific as to the

setback from the front property line. Per Code, the enclosure and wall would need to be setback at least 18”

from the front property line but staff would like to see the enclosure and wall set back at least two feet (2’)

from the front property line to allow more space for landscaping. A greater setback may be required by

Edison in order to have enough clearance to access the equipment. The equipment box will sit on a concrete

pad that is 48” x 54” and it will be no taller than 36” above finished grade. The standard plan for the

retaining wall that was provided by Edison does not identify the height of the wall. City Code allows a solid

wall in the front yard to be a maximum of three feet (3’) high. The wall will need to be three feet (3’) or less

in order to avoid a Planning Commission hearing. The wall enclosure will be approximately five feet six

inches (5’6”) deep x seven feet (7’) wide. It will be open in the front and the height will step down as it gets

closer to the street, to match the sloping grade.

Staff has met with the property owners and an Edison representative at the site to try to find an alternative

location. Edison no longer permits placing this type of equipment underground. The box must be located

close to the street so that the arm on an Edison truck can reach it. Staff suggested moving it to the

Huntington Drive side so it would have less of an impact on Waverly Road. That location would require

trenching along Huntington Drive and upgrades to other equipment and the excess cost would have been

placed on the property owner.

City of San Marino

AGENDA REPORT






AGENDA ITEM NO. 20

The transformer box and related retaining wall are necessary in order to bring power to the new house and

there does not appear to be a workable alternative location. However, there are improvements that can be

made to the proposal in order to make it more compatible with the house and neighborhood. Most

importantly, a landscape screen would need to be planted in front of the box in order to minimize the visual

impact on the neighborhood. If Edison needs to access the box, they will need to remove the landscape

screen. According to the Edison planner for the area, routine maintenance would occur approximately every

five (5) years, but access may be necessary at any time if a problem occurs with the equipment. It will need

to be the responsibility of the homeowner to ensure the landscape hedge is maintained and replaced as

necessary. The applicant should consult with the City’s Environmental Services Manager, Ron Serven, on

an appropriate hedge material. The hedge material should be identified prior to pulling building permits.

Since the retaining wall is required to be above the adjacent grade by 12”, landscaping should also be

planted around the edges of the retaining wall. The wall should also be finished with stucco in the same

color and texture as will be applied to the house.

FISCAL IMPACT

All costs associated with this project will be handled by Edison and the property owner.

RECOMMENDATION

Staff recommends the Council approve the installation of above ground utility equipment and approve the

design review related to the wall. If Council concurs, the appropriate action would be:

A motion to approve the installation of above ground utility equipment and to approve DRC12-75 for

the related retaining wall subject to the following conditions:

1. The exposed surfaces of the retaining wall shall be finished with stucco in the same color and

texture as will be applied to the house.

2. The wall shall not exceed three feet (3’) in height at any point.

3. The wall and concrete pad shall be setback a minimum of two feet (2’) from the property line

4. A hedge or other landscaping screening material shall be planted in front of the equipment box

and maintained by the owner.

5. It shall be the responsibility of the homeowner to replace the landscape screen when it is

removed by Edison to access to the equipment.

6. Final building and landscape plans shall be reviewed and approved by the Planning and Building

Department prior to permit issuance.

Attachments: Location map

Retaining wall standard detail

Photo of similar equipment

AGENDA ITEM NO. 21





SUBJECT: ORDINANCE O-12-1266 - AUTHORIZING AN

AMENDMENT TO PERS CONTRACT (FIRST READING)

BACKGROUND

The City recently negotiated a Memorandum of Understanding (MOU) with the San Marino Police

Association. That MOU included a second tier of retirement benefits. It stated that employees hired on or

after a date to be determined would be subject to the 2% at 55 benefit formula with the three year average

in calculating final retirement compensation. Current employees are subject to the 3% at 50 formula with

the single highest year final compensation. The savings realized from adopting the new formula will be

realized as current employees are replaced by new employees. At some point in the future, when all the

current employees are replaced by new employees, the annual savings will be about $264,060.

During the new business portion of tonight’s meeting, the Council considered a Resolution of Intention to

Approve an Amendment to the Contract Between the Board of Administration California Public

Employee’s Retirement System and the City Council of the City of San Marino. CalPERS now requires

that the Council adopt the attached Ordinance No. O-12-1266 to amend the contract.

FISCAL IMPACT

At some point in the future, when all the current employees are replaced by new employees, the annual

savings in today’s dollars will be about $264,060.

RECOMMENDATION

Staff recommends the introduction of Ordinance No. O-12-1266 on first reading. If

Council concurs, the appropriate action would be:

“A motion to read by title only and introduce Ordinance No. O-12-1266.”

Attachments: Ordinance No. O-12-1266

Exhibit A - Amendment to the Contract Between the Board of Administration California

Public Employee’s Retirement System and the City Council of the City of San Marino

City of San Marino

AGENDA REPORT







AN ORDINANCE OF THE CITY OF SAN MARINO AUTHORIZING AN

AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF SAN MARINO

AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC

EMPLOYEES’ RETIREMENT SYSTEM

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS

FOLLOWS:

Section 1. That an amendment to the contract between the City Council of the City of

San Marino and the Board of Administration, California Public Employees’ Retirement

System is hereby authorized, a copy of said amendment being attached hereto, marked

Exhibit “A”, and by such reference made a part hereof as though herein set out in full.

Section 2. The Mayor of the City of San Marino is hereby authorized, empowered, and

directed to execute said amendment for and on behalf of said Agency.

Section 3. This ordinance shall take effect one (1) day after its adoption, and prior to the

expiration of 15 days from the passage thereof shall be published in the San Marino

Tribune, a newspaper of general circulation, published and circulated in the City of San

Marino and thenceforth and thereafter the same shall be in full force and effect.

PASSED, APPROVED AND ADOPTED THIS 10th DAY OF OCTOBER, 2012.

_________________________________

RICHARD SUN, D.D.S.

MAYOR

ATTEST:

____________________________

VERONICA RUIZ, CMC

CITY CLERK

APPROVED AS TO FORM:

____________________________________

STEVEN L. DORSEY, CITY ATTORNEY

-2-


Page 2 of 2




I HERBY CERTIFY that the foregoing Ordinance No. O-12-1266, was

introduced at a Regular Meeting of the City Council held on the 12th day of September,

2012, and was approved and adopted at a Regular Meeting of the City Council held on

the 10 day of October, 2012, by the following vote:


NOES:

ABSENT:

ABSTAIN:

___________________________

VERONICA RUIZ, CMC

CITY CLERK



BY: VERONICA RUIZ, CITY CLERK


SUBJECT: FUTURE MEETINGS SCHEDULE

September 17, 2012 Adjourned Regular Meeting

City Hall Council Chamber

6:00 P.M.

September 28, 2012 Adjourned Regular Meeting


8:00 A.M.

October 10, 2012 Regular City Council Meeting


6:00 P.M.

October 13, 2012 San Marino Day Out

San Marino Police and Fire Stations

10:00 A.M. - 2:00 P.M.

October 26, 2012 Adjourned Regular Meeting


8:00 A.M.

October 27, 2012 Delicious Destinations

Crowell Public Library

6:00 P.M.

November 6, 2012 Election Day!

November 14, 2012 Regular City Council Meeting


6:00 P.M.

November 22 & 23, 2012 City Hall Closed

Observation of Thanksgiving Holiday

City of San Marino

AGENDA REPORT






"MAKING SAN MARINO BETTER"

MASTER SCHEDULE

Date Council

Priority: Project/Program Title: Requested By: Requested : Responsible Department: Agenda Date:

1 Huntington Library Activity Evaluation City Council 5/9/2007 City Manager Ongoing

2 Energy Audits Council Member E. Sun 1/12/2011 Public Works Department 10/10/2012

3 Assessment Evaluation Mayor R. Sun 2/25/2011 Finance Director 9/28/2012

4 Storm Drain Update Council Member Kneier 6/8/2011 Assistant City Manager 9/28/2012

5 Lacy Park Parking Council Member Kneier 10/12/2011 Public Works Department 9/12/2012

6 Alternative Energy @ the Library Mayor R. Sun 10/12/2011 Community Services Director 9/12/2012

7 New Street Lights Council Member Yung 3/14/2012 Assistant City Manager 10/26/2012

8 Strategic Planning Retreat Mayor R. Sun 3/14/2012 City Manager 12/12/2012

9 Development Incentives to Increase Assessed Value R.Sun, Yung 3/14/2012 Planning & Building Director 10/26/2012

10 Soccer Field at Stoneman Council Member Kneier 4/11/2012 Community Services Director 9/12/2012

11 Review of Conflict of Interest Code Council Member Kneier 4/11/2012 City Attorney 9/12/2012

12 Public Assembly Permit Mayor R. Sun 5/9/2012 City Attorney/Police Chief 7/27/2012

13 Centennial Square/Starbucks Traffic Flow Council Member Kneier 5/9/2012 Assistant City Manager 7/11/2012

14 Playground Project @ Lacy Park Council Member Kneier 5/9/2012 Assistant City Manager 9/12/2012

15 Establish Goals for 7 Topics City Council 10/6/2010 Executive Team

Succession Planning X 12/12/2012

Pension Reform X 12/12/2012City Hall Remodel X 4/10/2012

Emergency Preparedness X 12/12/2012

Stoneman School 9/12/2012

San Marino Center 9/12/2012

Budget X 6/29/2012

A

CITY OF SAN MARINO SIX-MONTH STRATEGIC OBJECTIVES

Planning and Building Dept status report of August 8, 2012

June 6, 2012 – December 1, 2012

THREE-YEAR GOAL: Increase fiscal sustainability

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. By June 30, 2012

Finance Director

Present to the City Council for consideration a budget for a study of City fees by a consultant(s).

√

Completed

2. By July 31, 2012, contingent upon City Council approval

Finance Director

Create and distribute a RFP for a study of City fees.

Underway

3. By October 1, 2012, contingent upon City Council approval of the fee study

City Council Financial Liaisons (i.e., Dennis Kneier and Allan Yung)

Evaluate the RFP responses for the study of City fees and recommend a consultant(s) to the City Council for action.

√

On Council Agenda for September 12, 2012

4. By November 1, 2012

Planning and Building Director

Present to the City Council for consideration at least three strategies to encourage property owners to renovate their buildings to increase property values.

√

Ready to present to Council for September 12th study session.

5. By December 1, 2012

Each Department Director, meeting with respective departments of adjacent cities

Generate a list of potential shared services and present it to the City Manager.

Could change due date to November 14

th study session if

other dept. heads are ready (DS)


Public Works Director and Finance Director

Present a status report to the City Council on cost recovery from grants (e.g., the Windstorm Grant and the Bridge Replacement Grant.)

√

Windstorm Grant – DAF / Reimbursement forms for Fed relief funds submitted in June 2012. Notice of award pending. Bridge – LA Co. Coop Agmt. for bridge 7/28/12. Notice to proceed from federal source pending.

B

THREE-YEAR GOAL: Enhance public facilities

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. By July 31, 2012

City Manager and City Council, working with the School Board

Explore alternatives, and make a recommendation(s) to the City Council and School Board for action regarding the purchase of Stoneman School.

√

Completed

2. By October 1, 2012


Bring to the City Council for action an award of contract for remodel of City Hall.

Awaiting Council action at Sept. 12

th mtg for further direction on

project.


City Manager (lead), City Engineer, Assistant City Manager and Planning and Building Director

Present to the City Council for consideration a plan for development of Centennial Square.

√

Pending two-month evaluation of temporary closure slated to begin in Sept. Measures to be completed in Fall 2012. Traffic evaluation to follow. Permanent improvements if approved in Jan.


Public Works Director, with input from the Department Directors

Inventory the City’s facilities, identify and prioritize needs (e.g., maintenance and enhancements), and present to the City Council for direction.

√

City Hall renovation. Meetings with other departments pending.

FUTURE: By February 1, 2013

Community Services Director and Public Works Director, working with the Rec Commission

Develop a 3-Year Plan for Renovation of Stoneman School and present to the City Council for direction.

√

C

THREE-YEAR GOAL: Expand and retain businesses

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. By September 1, 2012


Compile a master mailing list of all commercial property owners and obtain feedback from them on how to attract and retain businesses to the city.

Move due date to October 10

th in

order to have more time for property owner feedback


Planning and Building Director, working with a design consultant/resident

Provide suggestions to the City Council for action regarding possible modifications to the City’s Commercial Design Guidelines.

Recommend deletion of this objective. Staff does not see the design guidelines as a barrier for business expansion and retention

3. By October 1, 2012

Planning and Building Director, working with the Chamber of Commerce President

Develop and present to the City Council for action recommendations for attracting new businesses and retaining existing businesses.

√

On schedule



Provide a report and recommendation(s) to the City Council for action regarding updating the Land Use Element of the General Plan as it pertains to commercial properties.

√

On schedule

D

THREE-YEAR GOAL: Upgrade and enhance the infrastructure

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. By July 31, 2012

Public Works Manager and Assistant City Manager

Complete the NW Traffic Calming Plan.

√

Completed. Speed awareness boards pending.


Public Works Manager

Complete the Huntington Drive Rehabilitation and Irrigation Project between St. Albans and West Pine.

√

Completed on 8/17/12.


Assistant City Manager and Police Chief

Assess the effectiveness of the traffic calming measures and recommend changes, if needed, to the Traffic Commission for recommended action to the City Council.

√

Post evaluation/traffic counts anticipated on Sept – Oct.

4. By December 1, 2012, contingent upon obtaining a grant


Replant 50% of the trees lost during the windstorm.

Pending; waiting on grant in September.


Public Works Manager and Assistant City Manager

Identify the cost of additional street lights, survey the community in the areas that have no streetlights to determine their interest in installing and financing them and present the results to the City Council.

Pending.



Complete Circuit 15A of the Streetlight Conversion Project.

√

Completed on November 2012.

E

THREE-YEAR GOAL: Attract, develop and retain quality employees

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED


Assistant City Manager, with input from the Department Directors

Develop and implement a Recruitment Plan specific to San Marino to attract personnel for individual departments and report the results to the City Manager.

Will initiate in September 2012.


Fire Division Chief Rick Mayhew (lead), Community Services Director, Police Lieutenant and Public Works Director

Develop and present to the Management Team for approval a Mentoring Program specific to individual departments and personal needs.

Initial group meeting complete. Guidelines and expectations discussed. Individual departments currently developing foundational guidelines for occupational growth. Evaluation and review meeting to take place on September 12, 2012.


City Council (Mayor Richard Sun-lead), working with the City Manager

Hold a study session regarding the attraction and retention of employees and give direction to the Management Team regarding data gathering needed to be competitive in the marketplace.

CONFERENCE WITH LEGAL COUNCIL –

ANTICIPATED LITIGATION PURSUANT TO

GOVERNMENT CODE SECTION 54956.9(B) –

(1 CASE)

AGENDA ITEM NO. 22

CONFERENCE WITH LABOR NEGOTIATORS –

PURSUANT TO GOVERNMENT CODE SECTION

54957.6:

Agency Negotiator: City Manager, John T. Schaefer

Employee Organization: San Marino Fire Fighters’ Association

AGENDA ITEM NO. 23

Sample Agenda

Documents

Transcript of Sample Agenda