Sage Summit 2012: Cloud Computing for Accountants
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Transcript of Sage Summit 2012: Cloud Computing for Accountants
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What Nonprofits and Governments need to know about “The Cloud”
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CPE Credit • In order to receive CPE credit for this session, you must be present for
the entire session. – Session Code: C-0365B – Recommended CPE Credit = 1 – Delivery Method = Group Live – Field of Study = Specialized Knowledge and Applications
• Visit the Sage Summit Connect kiosks to enter CPE credit during the conference.
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Your Partner in Dialogue
Grant Howe • Vice President of R&D w/Sage
• 15+ years in Software Development
• Favorite food: Italian (anything with Alfredo sauce)
• @geekbyte if you want to tweet nice things
• @darthvader if you want to use the dark side
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Confused by “weather” or not to go to the cloud? You're not alone!
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A Cloud Primer
• What is the Cloud?
• Where is my server?
• What is virtualization?
• What is metered use?
• Why should I care?
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Everyone Is Talking About It
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What is the Cloud?
• Shared computing resources across many virtualized servers
• Gains economy of scale by sharing those resources
• Benefits: – Scalability, flexibility, and
fault tolerance
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Where is my server?
• You just can’t hug a cloud server
Example of “blackbox” server
Image courtesy of tomshardware.com
“I am the cloud” Inside a server container
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Where is my server?
“Trailer Park” Roofless Cloud Datacenter Concept
Image courtesy of tomshardware.com
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Container o’ servers!
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WHAT IS VIRTUALIZATION Cloud Primer
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Before Virtualization • 1:1 relationship
between servers / hardware
• Memory / disk space / CPU tied to single server
• Lots of servers….
• Lots of wasted resources…
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After Virtualization • Many:1 relationship between servers / hardware
• Memory / disk space / CPU shared across sets of servers
• Fewer and bigger servers to manage….
• Resource optimization…
• Dell PowerEdge Blade Enclosure
• 16 Hardware “blades” • Up to 8 CPU “cores” each
• Its possible to run 128 servers
in several square feet of space…..
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What Magic is this?
• How do we fool many servers in to using the same hardware?
• How do we assure they play nice and the resources are allocated appropriately?
• Introducing the magic of the “Hyper-Visor”
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What is a Hyper-Visor • A thin layer of magic software paint
• Fools the operating system (Windows, etc.)
• Manages allocation of resources
• Manages fault tolerance
• Provides a management interface to create and manage virtual servers
Magic Paint ->
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How did we get to Cloud from Virtualization? • Traditional virtualization still required in house
servers
• People saw the value of having more small servers
• We all began buying bigger hardware
• But the number of virtual servers skyrocketed….
• So we bought more hardware....
• A vicious cycle!
• Now we have more hardware than ever before to manage and its even more critical than it used to be!
Server sprawl, you will!
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The Cloud is Born • Amazon had built their own Private massive
virtualized environment
• They figured out how to build a massive hypervisor network that spanned their data centers
• It was a key business need for their growth to be able to scale quickly and efficiently on a massive scale
• Whoa, we could “rent” our computing power to other companies! $$$$$
• Amazon EC2 and S3 were born as metered use offerings to the general Public
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The Cloud is Born
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PRIVATE CLOUD Different Types of Clouds
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Private Clouds • Pool of resources that are solely yours to allocate
• Most like the “Family Plan” we all know – No one outside your family can share that pool of minutes, but
you don’t get to use more than your total pool of minutes.
• Best for: servers that have stable resource usage
• Can be expensive if not fully utilizing resources
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Private Cloud Providers
• Infrastructure as a service (IaaS)
• Offer dedicated hardware
• Sage Nonprofit partners with Rackspace on Sage Nonprofit Online
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PUBLIC CLOUD Different Types of Clouds
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Public Clouds • Shared resources and/or bandwidth
• Like a phone plan where you share minutes with your entire city, a “Neighborhood Plan”
• Best for: when you need to scale internet facing servers, like web servers
• Pay premium for flexibility and burst capacity
• Example: “The Oprah Effect”
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Public Cloud Providers • Infrastructure as a service
(IaaS)
• Platform as a Service (PaaS)
• Shared hardware only
• Saleslogix and Sage One hosted on Amazon EC2
• Watch for new Sage offerings on Windows Azure
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HYBRID CLOUD Different Types of Clouds
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Hybrid Clouds • Creating a link between both a Public and Private Cloud so
they can work together
• If you could have a “Family Plan” and “Neighborhood Plan” on your phone and choose to which plan to charge the minutes – You could be more conservative with your dedicated minutes and
more generous with the shared ones.
• Best for: when you need to scale some services (web, fundraising) but not others (reporting, backend database)
• “Buy the base, rent the spike”
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NOW FOR SOME ACCOUNTING!
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Accounting in the Cloud
What are my options?
• Managed, hosted applications
• Software-as-a-Service (SaaS)
• Licensed vs. subscription solutions
• Flexibility and choice
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HOSTED APPLICATIONS Accounting in The Cloud: What are the options?
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Hosted applications in the cloud
Pros • Offers remote access via
the web
• Eliminates need to have in-house servers
• Updates and backups managed by the provider automatically
• Cloud-based data protected from local server crashes, fire or flood disasters
Cons • Many hosted application
providers require you to own the software license up front and don’t offer subscription pricing
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SOFTWARE-AS-A-SERVICE (SAAS)
Accounting in The Cloud: What are the options?
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Software-as-a-Service (SaaS)
Pros • Generally offered to
customers by the software developer
• Almost always web-based
• Constantly evolve and add new features
Cons • Many SaaS providers
only offer subscription with no option for purchasing a license
• No ability to access data if discontinue subscription – Be sure to understand the
potential costs of future data conversion if you need to migrate to another solution
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LICENSED VS. SUBSCRIPTION SOLUTIONS
Accounting in The Cloud: What are the options?
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Licensed vs. Subscription Licensed solutions • May require a larger up-
front cost
• Retain ownership of the software license asset – Choose to install it in any
compatible environment you choose
Subscription pricing • Predictable, regular
expense schedule
• Attractive for organizations with a low tolerance for unexpected IT costs or large capital purchases
Example: Buy or lease a new car
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FLEXIBILITY AND CHOICE Accounting in The Cloud: What are the options?
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Flexibility and choice • Look for solutions that offer the best of both worlds:
– Hosted and accessed remotely online – Installed locally on your own server
• Select your system first – Then choose implementation that work best for your
organization
• Needs grow and change – Options to change your implementation in the future—without
the expense of having to switch your core accounting system
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BEFORE YOU FLY… Top questions to consider before you implement
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Questions to ask yourself
• What application(s) do we need hosted?
• How do these applications interact with us and other applications?
• How many man hours are spent each month maintaining servers, workstations, connectivity, software updates?
• Have we ever lost data?
• Do our users need remote access when working from home or traveling?
• What type of compliance do we need? (PCI, HIPAA, etc…)
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IS SAGE NONPROFIT IN THE CLOUD?
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QUESTIONS / DISCUSSION
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Your Feedback is Important to Us! • Completing a session survey is fast and easy:
Stop by a Sage Summit Survey kiosk or complete the survey on your mobile phone, laptop, or tablet through the Sage Summit mobile app. – IOS, Blackberry, or Android users may download the app
from the App Store by searching “Sage Summit”
– Laptop users may use this link www.sagesummit.com/webmobile
• Remember each completed survey is another entry for one of several daily prize drawings, including an Apple iPad!
• Your feedback helps us improve future sessions and presentation techniques.
• Session code for this session: C-0365B
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Contact Us • Presenter Contact Information:
– Grant Howe – [email protected] – @geekbyte
• Follow us on Twitter: @Sage_Summit – Use the official Sage Summit hashtag: #SageSummit
• Don’t forget to use the Sage Summit mobile or web app for all your conference needs.
• Access presentations on Sage Summit VirtualTotebag. – www.sagesummit.com/virtualtotebag
Thank you for your participation.