Safety Plan and Emergency Response Procedures Plan... · 2018. 10. 3. · Summary of Plan Review...

WBCS Building Level Plan Revised 6/2010

Safety Plan and Emergency Response Procedures

Created July 2012

Revised December 2016

BEDS CODE 140600860874

Alec Vandenbergh

Approval of Plan

12-17-12 Meeting Approved Resolutions

2012 - SAFETY PLAN AND EMERGENCY RESPONSE PROCEDURES.

Resolved: That the 2012-13 Safety Plan and Emergency Response Procedures for

the West Buffalo Charter School be approved.

















Summary of Plan Review and Update

The West Buffalo Charter School Building-level Emergency Response Plan is reviewed annually

by the Site Coordinator in cooperation with the Safety Team. As part of this review, the Site Co-

ordinator seeks input and recommendations from school staff, faculty and administrators as well

as parents, neighbors, community groups, local first responder agencies, local law enforcement

agencies and local businesses. A record of this review and any changes to the Plan that have

been adopted is found below.

Date of

Review Brief Description of Change or Amendment

Section &

Page No.

Effective

Date of

Revision

12/16/13 NO CHANGES MADE




1. General Considerations and Plan Guidelines

General Considerations and Plan Guidelines

1.1 Purpose of the Plan

Emergencies and violent incidents in schools must be addressed in an expeditious

and effective manner. Schools are at risk of acts of violence, natural, and man-

made disasters. To address these threats, the State of New York has enacted the

Safe Schools Against Violence in Education (SAVE) law. Project SAVE is a

comprehensive planning effort that addresses prevention, response, and recovery

with respect to a variety of emergencies in schools.

1.2 Identification of School Teams

The School Leader of West Buffalo Charter School (WBCS) is designated as the

Site Coordinator or person in charge in the event of an emergency or violent inci-

dent. If the School Leader is unavailable, the next person on the list of the Chain

of Command would be the designated person in charge. If that person is unavail-

able, the responsibility passes to the next person on the list and so on. The Chain

of Command is outlined in Appendix 1. Every adult in WBCS is trained in gen-

eral procedures for an emergency situation, but a WBCS Safety Team consisting

of staff and community members with specific responsibilities has been identified

in Appendix 2.

The emergency management roles for various school personnel are described

within this Plan and are assigned based upon the capabilities of those personnel

and the resources available to the school for emergency prevention, response and

recovery activities. In the event that school resources and personnel are over-

whelmed or lacking during the emergency, the School Leader or designee will ob-

tain outside assistance with the procedures set out in this plan.

1


1.3 Plan Elements This Plan is organized around the phases of crisis management.

■ Prevention and Intervention – Actions the school can undertake to improve

communication, increase awareness, establish strategies and /or programs to

maintain a safe environment and identify potential hazards within the school

and the surrounding area.

■ Preparedness – Actions the school may take in advance of an emergency to

ensure its readiness to respond and recover from an emergency.

■ Situational Responses – The school’s protocol for responding to specific

school emergencies.

■ Emergency Recovery – The school’s concept of operations for recovery and

return to the business of learning after an emergency.

The Plan is designed to be a quick reference, emergency resource tool. This plan

will also serve as a guide for assessing the school’s emergency preparedness

throughout the year.


1.4 General School Information The information contained in the table below provides a profile of West Buffalo

Charter School for the upcoming academic year.

Address: 113 Lafayette Ave. Buffalo, NY 14213

The nearest cross street to the

school is: Barton/Dewitt St.

Telephone Numbers: (716) 923-1534

Fax Number: (716) 768-0980

Email Address: [email protected]

Name of School Leader: Mrs. Andrea Todoro

Name of Site Coordinator: Mrs. Andrea Todoro

Grade Levels Served: Kindergarten-5th

Number of Students: 350

Number of Faculty and Staff: Approx. 70

Number of Students with Special

Needs: TBD

Languages Spoken in School: English, Burmese, Karen, Spanish, etc.

School Hours (Aug.-June): 7:00 a.m.- 4:30 p.m.

Extra-curricular Activities at

School: TBD

Summer School Hrs. (July- Early

Aug) 8:00 a.m.-4:00 p.m.

1.5 Concept of Operations

❖ The initial response to all emergencies at WBCS will be by the WBCS

Safety Team. The School Leader is designated as the person-in-charge

and will remain at the determined command site, normally the school’s

main office at 113 Lafayette Ave., Buffalo, NY. All communication will

be coordinated through the School Leader’s office through the school’s

main office number (716) 923-1534.

❖ Team member responsibilities are identified in Appendix 2.

❖ When appropriate, efforts will be supplemented by local, county and state

resources as well as Fire and Emergency Medical services through existing


protocols. (See Appendix 2 for Supplemental Support and Auxiliary As-

sistance)

❖ However, since immediate outside assistance may not be available during

an emergency, the School has planned for and is able to respond to the ini-

tial stages of the emergency. Further, the school is prepared to coordinate

the resources with the larger community in the event of a widespread

emergency.

1.6 Site Coordinator

The School Leader is the Site Coordinator and is responsible for the planning and

implementation of the Building–level Emergency Response Plan. An Alternate

Site Coordinator has been designated in the event the Site Coordinator is unavail-

able or incapable of performing her duties. The alternate Site Coordinator is the

Operations and Finance Manager. See Appendix 1-Chain of Command

The Site Coordinator is responsible for:

❖ Activating the WBCS Building-level Emergency Response Plan

❖ Advising the WBCS Staff and Operations and Finance Manager on mat-

ters of school safety

❖ Chairing the WBCS Safety Team

❖ Inventorying emergency response skills of faculty and staff

❖ Identifying members and assigning roles to the WBCS Emergency Re-

sponse Team

❖ Performing an annual safety inspection and hazards identification

❖ Maintaining an Inventory of emergency resources and equipment

Appendix 1 contains contact information for all key emergency management per-

sonnel including the Site Coordinator, alternate Site Coordinator and the Chain of

Command at the school and the remote Administration Office.

1.7 Site Safety Team

The WBCS Site Safety Team is responsible for:

❖ Developing WBCS-specific policies and procedures for emergencies hav-

ing a high probability of occurring at the school;

❖ Developing programs for educating faculty, staff, students and parents in

the WBCS Emergency Response Plan;

❖ Annually reviewing and updating the WBCS Emergency Response Plan;

❖ Preparing a WBCS Emergency Response Plan summary for public review;

❖ Presenting the WBCS Emergency Response Plan to the Board of Trustees

for adoption.

A roster of the WBCS Safety Team members for the upcoming academic year is

contained in the table below. Contact information for all key emergency man-


agement personnel including the WBCS Safety Team members is found in Ap-

pendix 2.

Site Safety Team Roster for 2016-17

Name Role

Representing (i.e., school administration,

teachers, parent organization,

law enforcement)

Date Assigned

Andrea Todoro Incident Commander/

Site Commander School Administration August 2012

Elizabeth Sterns Asst. Site Commander School Administration August 2012

Rachel Banas Alt. Site Commander School Administration August 2015

Leslie Bunis Ohl Manage Office/Fax School Office Clerk August 2012

Shawna Carlton Administer First Aid Health Clinic August 2012

Allison Duffy Counseling (if needed) School Social Worker August 2016

Lauren Shields

Safety Officer-Ground

FL

Teacher August 2015

Amanda Vona Safety Officer-1st FL Teacher August 2015

Kristin Baudo Safety Officer-2nd FL Teacher August 2015

Laura Miller Safety Officer-3rd FL Teacher August 2014

Carol Gemberling Safety Officer-4th FL Teacher December 2016

Lah Pweh Facilities Management Building Engineer August 2014

Cpt. Mullen Emergency Response Buffalo Police Department August 2012

Andrea Todoro Parents/Community August 2012

For Fire Drills:

• Ground Floor Check—Chelsea Ventura

• 1st Floor Check—Melissa Minear

• 2nd Floor Check— Rachel Banas

• 3rd Floor Check— Allison Mazurowski • 4th Floor Check—Shawn Siddall

*Andrea will ask if floor is cleared, please wait before using the walkie-talkie.


Plan Revision

The WBCS Safety Team will update the Plan by July 1st of each succeeding year

in accordance with Regulations of the Commissioner of Education, Part 155.17.

In addition, the Plan will be reviewed and, if appropriate, revised by the WBCS

Safety Team after each emergency experienced during the year. The WBCS Safe-

ty Team documents Plan reviews, adoption, and revisions. A Plan Revision

Summary Sheet is used for the purpose of documenting plan revisions. (See page

2)

Plan Element Review Schedule

Description

Following

Emergency

or Known

Changes Annually

Review plan X

WBCS holds a public hearing regarding plan review X

Potential hazards are identified and assessed in safety inspection X

WBCS response capabilities are assessed X X

Update floor plans X

Update contact information X

Update list of students and staff with special needs X

Inventory employee emergency skills or experience X

Amendments to plan are submitted to Buffalo Police, and New York State Police

X

Roles of the WBCS Safety Team are defined and members are identified X

Roles of the WBCS Building-level Emergency Response Team are defined and members are identified

X

Roles of the WBCS Post-incident Response Team are defined and members are identified

X

1.8 Plan Adoption and Distribution

The WBCS Emergency Response Plan is formally approved and adopted by the

West Buffalo Charter School Board of Trustees pursuant to the Regulations of the

Commissioner of Education, Part 155.17 (e) (3). This Building-level Emergency

Response Plan is confidential and is not subject to public disclosure. A summary

of this Plan is made available for public comment 30-days prior to its adoption.

At least one public hearing is held before its adoption in order to gain the insight

and participation of school personnel, parents, students, and other interested par-

ties. A copy of the resolution adopting this Plan is included on Page 1. Following

the Plan adoption, complete copies of the Plan are provided to the WBCS Chief

Operating Officer, the Buffalo Police Department, New York State Police as listed

below.


Plan Distribution List

1.

Mrs. Andrea Todoro, School Leader

West Buffalo Charter School

113 Lafayette Ave.

Buffalo, NY 14213

2.

Ms. Elizabeth Sterns, COO


113 Lafayette Ave.

Buffalo, NY 14213

3.

Buffalo Police D District

669 Hertel Ave.

Buffalo, NY 14207

Attention: Captain Mullen

4.

New York State Police

Troop A Headquarters

4525 West Saile Drive

Batavia, New York 14020-1095

Attention: Trooper Robert Sawicki

The WBCS Site Coordinator is responsible for distributing the Plan to the parties

listed in the table above. In addition, copies of the Plan are kept for use or refer-

ence before, during or after an emergency at the following locations at or near the

school.

Locations of the Building-level Emergency Response Plan

1. West Buffalo Charter School Main Office

2. Buffalo Hearing and Speech Center Administrative Asst. Office

Parents are notified about the Emergency Procedures by means of a letter

from the School Leader that is distributed at the beginning of each school

year. (See Appendix 12)

2. Prevention and Intervention

2-Prevention and Intervention

2.1 Prevention and Intervention Violence prevention and safe environment strategies require community-wide col-

laborative efforts that include students, families, teachers, administrators, staff,

social and mental health professionals, law enforcement, emergency response per-

sonnel, security professionals, parents and the business community. WBCS

brought together all of the above to develop appropriate strategies and programs

for a safe school environment for the students, staff, parents and all that come to

visit.

WBCS has established a climate that encourages and enables students, teachers,

and parents/guardians to report threats and acts of violence. Teachers establish

the first line of school safety because they have the most direct contact with stu-

dents. They also have great insight into the potential problems and realistic solu-

tions applicable to West Buffalo Charter School.

Some of these prevention and intervention strategies are:

2.1.1 Core Values Core Values are taught to students through the school pledge. The core

values are reinforced daily by all WBCS staff members through character-

building topics taught in the classroom curriculum, school clubs, field trips

and special events.

2.1.2 Conflict Resolution Conflict Resolution training is provided by the School Guidance Counselor

to staff members and all students on an ongoing basis throughout the year

either on a one-to-one basis or as a group in-service training session.

2.1.3 Uniform Policy WBCS has a uniform policy that eliminates competition with respect to

clothing and fosters pride inside and outside of the school.

2.1.4 Wellness Program WBCS has established a Wellness Committee and Program that addresses

issues such as healthy breakfast and lunch menus, increased physical activi-

ty and healthy habits. This initiative supports a positive self-image and re-

spect for others.

2.1.5 Buffalo Police Department Programs The Buffalo Police Department, if funded, provides D.A.R.E. (Drug Abuse

Resistance Education) and G.R.E.A.T. (Gang Resistance Education and

Training)

2


2.1.6 Bullying Awareness Bullying is addressed in the day-to-day interactions between students and

through the various classroom activities. The School Guidance Counselor,

provides personal counseling to students and their parents. Teachers re-

ceive information through in-service training conducted by the Guidance

Counselor and referring to related links on the WBCS website.

2.1.7 Counseling Services The Guidance Counselor and the Social Worker provide direct student

counseling services, violence prevention, conflict resolution, and student

safety advocacy and parent education programs. When necessary, outside

counseling agencies are contacted to provide additional counseling ser-

vices.

2.2 Security Plan (for day-to-day safety)

2.2.1 Security Directives (including Fingerprint Clearance) ❖ All outside doors must remain locked (from the outside only) at all times.

❖ Any general entry to the building will be through the main side door.

❖ Office staff via a door buzzing system grants entry to the building.

❖ Doors should not be propped open for any reason.

❖ All visitors must sign in at the main office.

❖ Staff members must notify the office of the following:

1. When leaving the building

2. When changing the regular class schedule

3. When taking a class outside for any reason (sign out and in at the

office)

❖ Staff members are asked to keep their cell phones fully charged and available

for use.

❖ Battery radios if available and should be turned to 930 AM during the emer-

gency. Specific staff members (listed on Appendix 2) are assigned to monitor

these radios.

❖ Students are released only to authorized persons (parent, guardian, sibling or

other person listed on emergency release form). This includes dismissal and

early release for an appointment.

❖ In the event of an unexpected early dismissal, specified staff (listed on Appen-

dix 2) will make the calls to students’ homes. Each will be given a set of class

lists with telephone numbers and a prepared message to read to par-

ents/guardians.

❖ Mandatory fingerprint clearance and criminal background checks are secured

for all staff hired to work in the building in accordance with NYS Education

Law and the Commissioner’s regulations. Anyone with an Emergency Con-

ditional Clearance is informed that they cannot be left alone with students, that

they will be teamed with a person that has full clearance and prior experience,

that unannounced classroom visits will be made by an Administrator and that

hallways and bathrooms are monitored by designated staff.


2.2.2 School Security Personnel Teachers and Teacher Assistants are assigned to serve in the capacity of security

officers. (See Appendix 2) These officers walk around the outside lots and side-

walks to monitor the activities of students and ensure the safety of those students

arriving at West Buffalo Charter School. Additional officers are stationed at each

of the entrance doors and in the halls to monitor students as they enter the school

building. The same security patrol is in place at dismissal time.

All staff is instructed in the security regulations at the Opening Day (day before

school begins in August). Each teacher, teacher assistant, office support, health

services, cafeteria and maintenance staff member engage in the monitoring of stu-

dent, parent and visitor behavior to ensure the safety of all at WBCS.

All employees are potential emergency response workers and may be subject to

assignment to emergency service activities.

2.3 Identification of Potential Hazards

Potential Internal and External Hazards (in general) include:

1. WBCS-all hazardous cleaning materials are secured in locked closet

2. WBCS- all cafeteria equipment is secured

3. WBCS is located near Grant and Niagara St. commercial district (e.g.

could result in a fleeing criminal)

4. Routes 33, 198 and Interstate 190 & 90

5. Proximity to Downtown Buffalo (possible terrorist target, other type of

threat)

6. Drug Houses or site of criminal activity Identification of Potential

Emergencies

Potential Internal and External Hazards (specific) include but are not limited to:

1. Natural Disasters- Being located in Western New York, the most common

weather-related/natural disasters have been severe snowstorms and occa-

sional rainstorms accompanied by high winds that may cause flooding,

falling trees and power outages. This may result in Cancellation of School

or Emergency Early Dismissal of Students. While the school may not be

damaged by such disasters, the building may be used as a community shel-

ter if local authorities dictate the need. Earthquakes are another possible

natural hazard.

2. Man-made Disasters- There are some building specific manmade disasters

that are possible. These may include, but not limited to car, bus, plane

crashes, toxic substance spills/releases from highway accidents and chemi-


cal/hazardous material spills.

3. School Disasters- Acts of violence (intruder, kidnapping, hostage, personal

threat), terrorism, fire, explosion (gas, electrical, chemical), water line

breaks, toxic substance (e.g. anthrax) release, contagious disease, or bomb

threat (actual or implied), could occur at WBCS.

2.4 Early Detection of Potentially Violent Behaviors

All staff, students, parents and members of the community are part of creating a

safe environment at West Buffalo Charter School. Everyone assumes a sense of

personal responsibility for reducing the risk of violence and has an understanding

of the early warning signs that help identify potentially violent behavior.

Teachers, administrators and other school support staff are on the frontline when

it comes to observing troublesome behavior and making referrals to appropriate

professionals, such as the school guidance counselor, social worker or nurse.

They also play a significant role in responding to diagnostic information provided

by specialists.

It is not always possible to predict behavior that will lead to violence; however,

teachers, administrators, counselors, other school staff, parents/guardians and stu-

dents can recognize certain warning signs. These signs are used for identification

and referral purposes. Only trained professionals make a diagnosis in consultation

with the student’s parents or guardian.

Some early warning signs of potentially violent behavior include:

❖ Social Withdrawal

❖ Excessive feelings of isolation and being alone

❖ Excessive feelings of rejection

❖ Being a victim of violence

❖ Feelings of being picked on/bullied

❖ Low school interest and poor academic performance

❖ Expression of violence in writings and drawings

❖ Uncontrolled anger

❖ Patterns of impulsive and chronic hitting, intimidating, bullying behaviors

❖ History of discipline problems

❖ Past history of violent and aggressive behavior

❖ Intolerance for differences and prejudicial attitudes

❖ Drug use and alcohol use

❖ Affiliation with gangs

❖ Inappropriate access to, possession of and use of firearms

❖ Serious threats of violence

The WBCS Community understands that unlike early warning signs, imminent

warning signs indicate that a student is very close to behaving in a way that is po-


tentially dangerous to self and/or to others. These signs require immediate re-

sponse from school staff.

Imminent warning signs include:

❖ Serious fighting with peers or family members

❖ Severe destruction of property

❖ Severe rage for seemingly minor reasons

❖ Detailed threats of lethal violence

❖ Possession and/or use of firearms and other weapons

❖ Other self-injurious behaviors or threats of suicide

WBCS trains all staff to develop awareness of early detection of potentially vio-

lent behaviors. Training is provided as in-service staff development. Materials

are provided and supplemented by related topic links listed on the WBCS website.

Parents are provided with information on early detection of potentially violent be-

haviors by means of Parent Meetings, the School Leader’s bulletins sent home and

community groups that meet at the school. They too have access to related links

listed on the WBCS website.

3. Preparedness

3-Preparedness

Preparedness activities are the steps taken prior to an emergency to increase the

school’s capabilities to effectively react to an emergency situation and minimize

the impact of an emergency on the school and the school’s population. WBCS

preparedness activities include the assignment of emergency management roles,

training, drills and exercises, and initiation of public awareness activities.

3.1 Assignment of Emergency Management Roles The School Leader will act as the Incident Commander/Site Coordinator during

most emergencies until such time as the emergency management activities are

taken over by an outside agency such as a local emergency response agency.

WBCS has a Building-level Safety (Emergency Response) Team. This team is

under the direction of the Site Coordinator, the School Leader. The purpose of this

team is to assist the school community in responding to any emergency impacting

the school or school grounds. The names, responsibility and contact information

for the members of the Safety Team are included in Appendix 2.

3.2 Continuity of Command In the event of an emergency, the School Leader or her designee will serve as In-

cident Commander. As needed, the Incident Commander may be replaced by a

member of a local emergency response agency.

• After relinquishing command, the Building School Leader or her designee may

be asked to serve in a support role as part of a Unified Incident Command, if es-

tablished, by the local emergency response agency.

• WBCS has established a chain of command to ensure continuity of operations.

(See Appendix 1)

3.3 Training, Drills and Exercises

3.3.1 Training WBCS is responsible for arranging and providing training programs for all per-

sonnel who are expected to participate in the emergency response and recovery

process. It is the responsibility of School Leader, the Site Coordinator, to organ-

ize, schedule, and document the training programs that are provided to school per-

sonnel. The main training takes place each Opening Day/Conference Day that is

the day before classes begin in August. Additional training is provided through-

out the year as necessary. Parents are notified about the Emergency Procedures by

means of a letter from the School Leader that is distributed at the beginning of

3

3. Preparedness

each school year. Parents are also provided with information on specific preven-

tion and awareness topics such as Bullying, Identifying the early signs of potential

violence, Drug & Alcohol Awareness, etc. in the School Leader’s monthly bulle-

tin, parent meetings and the school’s internet website. The WBCS website has

links to many resources related to the Safety Plan. The topics covered in the

training programs provide:

■ Information on the characteristics of hazards and their consequences and the

implementation of emergency response actions, including protective measures,

notification procedures, and available resources;

■ Emergency Response training, focusing on individual roles;

■ Emergency personnel with the variety of skills necessary to help reduce or

eliminate hazards and to increase their effectiveness in responding to and re-

covering from emergencies of all types;

■ Additional specialized training (AED, CPR, etc.) and refresher training in re-

sponding to crisis situations; and

■ School-specific training based upon special needs populations within WBCS

(e.g. dealing with bullying, gangs, students with disabilities).

3.3.2 Drills and Exercises The WBCS Safety Team conducts building wide drills annually, including fire,

general evacuation, early dismissal and lockdown. Following the drills, there are

debriefing sessions with the Safety team, staff, the local law enforcement agents

and local emergency response agents to assess and where needed, improve re-

sponse methods and directives. The number of drills is mandated by law and regu-

lations.

WBCS periodically conducts a drill for “shelter in place”. Staff, parents and stu-

dents receive information prior to and after the drill to increase an understanding

for the safety test and decrease anxiety.

3.4 Designated Operational Areas

3.4.1 Incident Command Post The School Leader is designated as the person-in-charge and will remain at the

determined command site, normally the school’s main office at 113 Lafayette

Avenue, Buffalo, NY. All communication will be coordinated through the School

Leader’s office through the school’s main number 716-923-1534.

3. Preparedness

3.5 Communication

3.5.1 Internal Communications At the onset of an emergency, the School Leader or designee activates the plan

and notifies the Safety Team as described in the plan. Methods of communication

within WBCS include, but are not limited to: personal contact, public address sys-

tem, telephone, 2-way Walkie-Talkie radios, email, and cell phone.

3.5.2 External Communication Systems Specific mechanisms for rapid and efficient communications with outside emer-

gency responders, parents and other critical contacts have been established. The

established mechanisms will be used to liaison with municipal, private, County,

State and Federal communications systems as necessary before, during and after

an emergency. Systems currently in place include:

❖ Law enforcement, fire and emergency medical officials will be notified via

911 by the School Leader or any member of the Safety Team when

deemed necessary. The fire alarm will be pulled in the case of fire or the

need for immediate evacuation.

❖ Methods of external communication to parents and the general public may

include Emergency Alert System (EAS), telephone, emergency weather

radio and local media via radio and television stations.

❖ Notifications to other agencies (Poison Control, Social Services) will be

made by School Office Clerk or other designated staff member. (see Ap-

pendix 2)

❖ Messages regarding early dismissal, shelter in place or evacuation will be

sent to the broadcast media by the School Leader or through the Admin-

istration Office. The media will be notified by telephone and/or any other

available means.

3.5.3 External Warning Systems WBCS has established procedures for the dissemination of warnings to parents

and other critical parties at the onset of an emergency so that appropriate protec-

tive or emergency response actions can be taken. In the event of an unexpected

early dismissal or emergency situation, designated staff will make phone calls to

the parents or guardians. Each will be given a set of class lists with the home

phone number, emergency contact phone number and a prepared message to read

to the parents. See Appendix 2 for the current assignments.

Contact information for all parents is maintained in the Main Office and managed

by the Administrative Assistant.

3.5.4 External Notice for Treatment of Injury The school nurse has the responsibility to notify the parent or guardian of any

medical treatment or serious injury. In the case of multiple injuries, where the

nurse’s first priority is assistance to the students, the School Leader, Andrea

Todoro, shall notify or delegate the notification responsibility to another staff.

3. Preparedness

911 Ambulatory assistance is also available.

3.5.5 Media and Public Information WBCS has developed a protocol to disseminate information to the media/public

during an emergency to:

■ Protect the privacy of students and staff;

■ Provide only factual information to the media;

■ Reassure parents;

■ Provide information on additional crisis services;

■ Prevent media access to students and to prevent the disruption of classes; and

■ Inform students and staff that they should refer all media inquiries to the

School Leader or Chief Operating Officer, Mrs. Elizabeth Sterns at 923-1534.

The School Leader or designee (with the coordination/assistance of the Admin-

istration Office) will issue all internal and external communications, prepare news

releases and brief the media as appropriate. No staff personnel should provide

information to the media during or after an emergency unless officially author-

ized.

3. Preparedness

3.6 Emergency Protective Actions

3.6.1 Evacuation Procedures—CODE 24 It is necessary to evacuate the building in the event of a fire, explosion, some toxic

chemical releases, earthquakes, some violent acts or when ordered by law en-

forcement officers because of dangerous activity in the area. Evacuation proce-

dures that provide for the safe evacuation of students, teachers, school personnel,

and visitors to a safe location within the school or school grounds have been de-

veloped and will be implemented in the event that the School Leader determines

that it is unsafe to remain in the building or a portion of the building. The deci-

sion to evacuate to a location off of school grounds will be made whenever it is

determined by the School Leader to be unsafe to remain on the school grounds.

When evacuations are required, all persons will evacuate using the routes identi-

fied in Appendix 8 & 9.

When an evacuation is required, building occupants will be notified by:

❖ The evacuation is best accomplished by using the Fire Drill procedure

(alarm is disconnected from Fire Department prior to activation) if there is

no need for immediate response from the Fire Department. Another op-

tion is to announce CODE 24 on the Public Address system. This code is

designated as the signal to exit the building.

❖ In cases of fire, explosion, chemical leak, gas line break or any other event

that requires immediate assistance from the Fire Department, the Fire

Alarm will be pulled so that the signal will transmit to the Fire Depart-

ment.

❖ If an evacuation is ordered, everyone will exit the building using the nor-

mal fire drill routine unless instructed otherwise. If necessary to evacuate

to another site, the designated sites are found in Appendix 2.

❖ Teachers will confirm the classroom headcount at the assembly site at least

75 feet away from the building.

❖ No one is allowed to reenter the building until the appropriate authority

gives an all-clear signal.

❖ The school nurse is responsible to provide assistance to or solicit assis-

tance from another staff member to evacuate any student or staff with dis-

abilities.

Evacuation routes are posted in all classrooms, multi-purpose rooms, and

the school’s main office.

The floor plans are not only a tool for illustrating evacuation routes but also for

the layout of the school building and grounds and location of fire extinguishers.

These plans indicate important information about the schools environment includ-

ing:

■ Identifies room numbers and exits

3. Preparedness

■ School site plans with Fire Extinguishers

■ Primary evacuation routes

■ Assembly areas for students and staff with special needs

■ Number of floors

■ Other emergency locations.

Additional copies of floor plans are maintained in the Main Office, the Mainte-

nance Office and offsite at the BHSC Administrative Assistant’s office and are

maintained and updated annually by building maintenance. Copies of the floor

plans are also distributed to emergency responders and law enforcement agencies

that are provided copies of the WBCS Safety Plan.

3.6.2 Sheltering Procedures WBCS has developed procedures for use during incidents that require the entire

school population to evacuate to a safe location or locations within the school.

Certain emergencies in the community may make it advisable for students and

staff to remain in school beyond the end of the normal school day or after school

program.

❖ The School Leader or designee will provide all necessary instructions.

❖ Normally, students may remain in their classroom, but groups may be tak-

en to the cafeteria, multi-purpose room, etc. In case of high winds, move

into the hallways or basement areas of school.

❖ Teachers must take their class list with them when moving students to an-

other location in the building and will remain with them until they are

formally relieved of their duties by the School Leader or designee.

❖ See Floor Plans

In some situations building occupants will be required to evacuate to a location

off school grounds in order to ensure their safety. The off-site shelter plan has

pre-designated off site shelter locations:

❖ The Primary Shelter site: Our Lady of Hope Church located at Lafayette

and Grant Streets. Address is 18 Greenwood Place Buffalo, NY 14213.

(716) 885-2469

❖ The Alternate Shelter site is: P.S. #19 Native American Magnet School.

Address is 97 West Delavan Ave. Buffalo, NY 14213 Linda Brancatella,

Principal. (716) 816-3180

3. Preparedness

3.6.3 Lockdown Procedure—CODE 10 Lockdown is a procedure used when there is an immediate threat to the school

building population (i.e. intruder). School staff and students are secured in the

rooms they are currently in and no one is allowed to leave until the situation has

been resolved. This allows the school to secure the students and staff in place and

remove any innocent bystanders from immediate danger. Procedures for Lock-

down are:

• The Main Office will be notified of an emergency or stranger in the building.

The School Leader or designee will investigate the situation and determine the

extent of the threat.

• If deemed appropriate, the administrator in charge will signal the staff through

the Public Address system or walkie-talkie by announcing the lockdown code of

Code 10.

• Hallways and bathrooms are to be cleared of students.

• Students in the cafeteria, multi-purpose room, or other non-classroom areas or

outside should remain there with the adult in charge and doors locked, stay away

from windows, keep window shades open or as appropriate and remain quiet.

• Students and staff must remain in classroom with doors locked, stay away from

windows, leave shades open, turn off ALL lights, and remain quiet. DO NOT

OPEN FOR KNOCKS!

•If the fire alarm sounds only leave the building if you smell smoke and/or see

fire.

** The Main Office is responsible to call 911 for assistance.

3.6.4 Lockout Procedures WBCS has developed lockout procedures that are designed to prevent any unau-

thorized visitors from entering the building. All exterior doors are always locked

and administrators and hall monitors oversee the entrance and dismissal of stu-

dents as they enter or exit the school building. This procedure allows the school

to continue with the normal school operations activity. Visitors must ring a bell

and authorized persons are buzzed in by the Main Office staff to enter the build-

ing.

3.6.5 Early Dismissal Procedures In the case of an emergency early dismissal, staff will be notified. All students are

to remain in the classroom until notified to dismiss. Parents will be notified by a

designated staff or member of the Safety Team to pick up their child immediately.

If parents/guardians are not available, emergency contacts will be made. Desig-

nated staff will be given a set of class lists with telephone numbers and a prepared

message to read to the parents/guardians. The current assignments are found in

Appendix 2.

Once parents have been notified, if students have been given permission to walk,

the classroom teacher will be notified. Student should then be sent to the office to

3. Preparedness

be dismissed. When parents arrive to pick up their children, teachers will be noti-

fied by the Main Office to send those students to the office. No staff will leave

the school until dismissed by the School Leader.

3.6.6 School Cancellation Procedures Emergency School Closing- School is closed or delayed in opening only when the

weather or another emergency makes it impossible or unsafe to hold classes.

WBCS generally follows the Buffalo School District’s directions on school clos-

ings although WBCS can act autonomously. The School Leader or her/his de-

signee contacts the news media and announcements are made on the local radio

(930AM) and local television stations (Channels 2, 4 and 7). When the school is

closed, all related activities, including athletic events and after school events are

cancelled. (In the Student/Parent Handbook parents are notified which media to

monitor for possible school closing announcements.)

3.6.7 Coordinating with Outside Assistance Emergencies can require more specialized resources than an individual school

may have available.

The Response Protocol

❖ The Chain of Command (Appendix 1) will be used in response to all

emergencies.

❖ The School Leader or designee will ultimately make decisions based on

input from the Safety Team and the Administration Office.

❖ The School Leader or designee and the COO will determine how best to

disseminate information via the WBCS website, telephone, radio, mail and

local television.

The WBCS procedure for obtaining emergency assistance from local government

agencies:

❖ In emergency situations, 911 will be called 24/7 to dispatch local police

and/or fire assistance. The School Leader or designee has this primary re-

sponsibility to call and provide specific information regarding the type of

emergency, location, number of people affected, directions, etc.)

❖ Any adult in the building can call 911 in the event that a person needs

immediate medical attention and their condition may be life threatening.

❖ Police and Fire Departments and Medical/Ambulance will respond first.

❖ These local agencies will contact county, state and federal agencies if nec-

essary, or if a disaster is declared will invoke Article 2-B.

❖ Depending on the need and scope of the emergency, additional help may

be sought during the emergency or post-incident response from local

churches, local community centers, the Buffalo Police Department, the

Buffalo Fire Department, Child Abuse and Maltreatment Center, Crisis

and Suicide Counseling Center, Child and Family Services, the Erie Coun-

ty Sheriff Department, and the New York State Police. (see Appendix 2).

The School Leader and Guidance Counselor will coordinate the post-

incident response.

3. Preparedness

3.7 Portable Emergency Kit

The WBCS portable emergency kit contains critical tools that will be used by the

School Leader or other decision makers during an incident to complete basic

emergency management tasks. The kit is stocked with items and information that

will be needed if school personnel cannot safely access the school office during an

emergency. The Administrative Assistant is responsible for maintaining the Port-

able Emergency Kit. The kit is located in the Main Office. A second emergency

kit is also maintained under security, offsite, at a designated remote administrative

office.

The Administrative Assistant is responsible for removing the kit from the school

whenever the building is evacuated. The COO is the alternate party responsible

for removing the kit from the school whenever the building is evacuated. The kit

contains:

❖ Copy of the School Safety Plan/ Emergency Response Procedures

❖ WBCS Floor Plans

❖ Student Emergency Contact Phone Numbers

❖ Emergency Release Forms

❖ Notepad, name tags and pens

❖ List of teacher’s w/cell phones and/or home numbers

❖ Schedule of students, teachers & staff

❖ Current yearbook

❖ City of Buffalo Phone Directory

❖ List of students and staff with special needs (including those with life threat-

ening illnesses, who need medications, the name of the medication and the

times of required administration) or those who may need evacuation assistance

The School Nurse maintains an updated list of those students requiring medica-

tions, the name of the medication, the dosage and schedule of medication admin-

istration. It is the responsibility of the School Nurse to manage this operation ei-

ther from the Health Office or from a remote site depending on the emergency sit-

uation.

3. Preparedness

3.8 Emergency Resources

Emergency equipment:

❖ First Aid Supplies-Health Clinic

❖ Automated External Defibrillators (3 units): 1- outside of PE,

1- On 2nd Floor

The school nurse, the physical education teachers and several other staff are

trained to operate the units. See Appendix 2 for the current operators. The batter-

ies are replaced annually during the fire/safety inspection by the Buffalo Board of

Education Code Enforcement Officer.

❖ Sprinkler System

❖ Cell phones

❖ Battery-operated radios

❖ Walkie-Talkies (2-way radios)

❖ Fax Machines (1): Main Office

❖ Classroom Intercom

❖ Computers/email system

❖ Food

❖ Water

❖ Maintenance Supplies

❖ Tools

❖ Flashlights

❖ Cars of staff

Emergency Personnel: (See Appendix 2 for current list)

❖ School Nurse

❖ Staff trained to use AED

❖ Staff trained in CPR

Community Resources:

❖ Local ambulance

❖ Local fire trucks/equipment

3.8.1 Procedures to coordinate use of resources

The Chain of Command (Appendix 1) lists the WBCS staff with their title

and phone number. Appendix 2 lists the WBCS Safety Team and their as-

signed responsibility, along with staff who have special skills such as

CPR, triage, first aid, shelter management, search and rescue, etc. The

Person in charge, the School Leader, authorizes the use of emergency re-

sources. The School Leader surveys the staff at the beginning of each

school year to determine who has skills or training to play a vital role in an

emergency. (See Appendix 13)

3. Preparedness

3.9 Preserving Crime Scene Security

Any incident or event that appears to have criminal involvement must be handled

in an extremely careful manner. Procedures have been established to secure and

restrict access to the crime scene in order to preserve evidence from being dis-

turbed or destroyed.

❖ The School Leader or designee is responsible for crime scene security until

relieved by law enforcement officials.

❖ No items shall be moved, cleaned, or altered without prior approval from

the appropriate law enforcement agency.

❖ Immediate medical attention will be given to any person injured as a result

of a criminal act. Care will be taken to preserve evidence without disrup-

tion of required medical aid.

3.10 Public Input

The interaction between the school and the community is an important aspect of

emergency preparedness planning. It allows ideas and concerns to be openly

shared between individuals and organizations. Informed and motivated groups

such as parents’ organizations aid in enhancing the safety at schools and are often

in tune with what potential hazards exist. It is possible to draw from the numer-

ous backgrounds, experiences and professions of parents when looking toward

parent organizations for aid in increasing the safety at schools. Increased safety at

schools benefits the community and the school will benefit from public awareness

and involvement. Accordingly, WBCS has included the involvement of parents,

neighbors, community groups and local businesses in its emergency planning pro-

cess. Each year a summary of the draft Plan is distributed and comments are so-

licited from the public.

4. Situational Responses

4-Situational Responses

4.1 Anthrax Threat It is very important that school staff who are involved in opening packages or mail

be extra vigilant for any suspicious looking material such as:

❖ If they have no return address or the return address may be fictitious or un-

readable

❖ If they display distorted handwriting, or the name and address may be pre-

pared with some homemade labels or cut-and-paste lettering

❖ If they have protruding wires, aluminum foil, oil or grease stains on the

wrapping, or emit a peculiar odor

❖ If the cancellation or postmark indicates a different location that the return

address

❖ If they are mailed from a foreign country

❖ If they have excessive amounts of postage

❖ If they have excessive wrapping, binding, taping and tying material

❖ If they are labeled “Fragile-Handle with Care” or “Rush-DO NOT

DELAY”

If you receive a letter claiming to be infected with Anthrax or a phone call saying

there is an Anthrax presence at WBCS, the first response has to be containment.

The key to controlling the situation is to remain calm and limit the area and per-

sons exposed to the threat.

If powder spills out of an envelope or an envelope contains powder:

❖ Do not try to clean up the powder. Cover the spilled contents immediately

with something such as clothing, paper or a trash can and do not remove

this cover.

❖ Leave the room and close the door or cordon off the area to prevent others

from entering.

❖ Wash your hands with soap and water to prevent spreading any powder to

your face.

❖ Report the incident to the School Leader or designee who will call 911 and

the COO.

❖ Remove any contaminated clothing as soon as possible and place in a plas-

tic bag or some other container that can be sealed. This clothing bag

should be given to the emergency responders for proper handling.

❖ Shower with soap and water as soon as possible. Do not use bleach or

other disinfectant on your skin.

❖ List all people who were in the room or area, especially those who had ac-

tual contact with the powder. Give this list to both the local public-health

authorities so that proper instructions can be given for medical follow-up

and to law enforcement officials for further investigation.

4


Immediately after identifying the threat, the School Leader or designee will make

an announcement that all staff and students are to remain in the rooms that they

are in. If applicable, do not allow anyone in or out of the room where the letter

was opened. Do not call in any additional personnel for help, as you will only in-

crease the number of people with possible exposure.

Next, the School Leader or designee will contact the Maintenance staff and advise

him to turn off the air handling equipment.

If applicable, note the type of package, how it was delivered, and anything that

will help in the subsequent investigation. Limit your exposure by leaving the item

alone, closing the package or envelope with the material inside. Keep your hands

away from your face so that you do not touch your eyes, nose or mouth.

4.2 Bomb Threats

4.2.1 Bomb Threat-responding to a telephone bomb threat The School Leader is responsible to instruct all personnel, especially the Main Of-

fice staff, on what to do if a bomb threat call is received.

A calm response to the bomb threat caller could result in obtaining additional in-

formation. If told that the building is occupied or cannot be evacuated in time, the

call may be willing to give more specific information on the bomb’s location,

components, or method of initiation. Use this checklist, stay calm, keep the caller

talking and complete as many of the following items as you can:

DATE:_____________________

EXACT TIME OF CALL__________________

PHONE NUMBER AT WHICH CALL IS RECEIVED_____________________

EXACT WORDS OF THE

CALLER:_________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________ Ask the following questions:

1. When is the bomb going to explode?________________

2. Where is the bomb?______________________________

3. What does it look like?______________________________

4. What kind of bomb is it?_____________________________

5. What will cause it to explode?__________________________

6. Did you place the bomb?__________

7. Why?______________________________________________

8. Where are you calling from?____________________________

9. What is your name?___________________________________

10. Where do you live?___________________________________

Provide this information to the best of your ability:


Sex of caller______Race:________________Age:_____Length of call_______

Caller’s Voice: (please check)

Loud calm sincere deep slow high

Fast accent disguised nasal intoxicated stutter

Soft angry slurred sincere giggling excited

Normal lisp crying stressed high

If voice is familiar, who did it sound like?_____________________________

Background sounds (any recognizable noises like animals, planes, music)

__________________________________________________________________

__________________________________________________________________

Keep the caller on the line as long as possible. Ask him/her to repeat the message.

Record every word spoken by the person. Inform the caller that the building is

occupied and the detonation of a bomb could result in death or serious injury to

many innocent people.

Immediately after you receive the call, notify the School Leader or designee who

will then call the COO.

❖ The School Leader or designee notifies the Chain of Command, including

calling 911. The School Leader will remain in the office to receive further

directions. See Appendix 1.

❖ The School Leader will have the Building Floor Plan with a full set of

keys.

❖ The COO and the Maintenance staff will initiate a visual of the hallways

and building for any unusual object. NOTHING should be touched. If

something out of the ordinary is found, the staff member will directly re-

port it to the School Leader who will relay the information to the Police.

❖ According to police authorities, immediate evacuation is not normally

needed.

❖ If evacuation is ordered, a Public Address announcement of CODE 24 is

made indicating that an evacuation and fire drill procedures would be fol-

lowed.

❖ Once Police arrive, the Maintenance staff would assist the police in a

room-by-room search. The School Leader would remain in the Office to

receive information.

❖ After the Police have given the “all clear”, the School Leader will signal

students and staff to re-enter the building.

❖ Public communication about the bomb threat will come from the School

Leader or designee (with the assistance of the Administration Office) as

soon as possible after the conclusion of the incident.

❖ A letter will be sent home with the students to explain the event.

❖ All inquiries by the media will be addressed by the School Leader or de-

signee along with the assistance of the Administration Office.


The Buffalo School Superintendent and the State Education Department will be

notified of the bomb threat.

4.2.2 Bomb Threat-responding to written threats and suspicious

packages

If a written bomb threat is received, keep the handling of it to an absolute mini-

mum, as it is important evidence. Mail bombs have been contained in letters,

books, and parcels of any shape. Some suspicious characteristics to look for:

❖ Letter bombs feel rigid, appear uneven or lopsided, or are bulkier than

normal.

❖ The container is irregularly shaped, asymmetrical and has soft spots and

bulges.

❖ There may be oil stains on the wrapper.

❖ The wrapper may omit a peculiar odor.

❖ The package may be unprofessionally wrapped.

❖ The package may be labeled as “Fragile”, “Handle with care”, “Rush” or

“Prize Enclosed”.

❖ There may be cut-and-paste lettering on the address label.

❖ The package may have no postage or non-cancelled postage.

❖ The package may exhibit wires, foil, and string or tape sticking out.

❖ The package may emit a buzzing or ticking noise.

A suspicious letter or package may arrive before or after a telephone call from an

unknown person asking if the item was received.

If you suspect a letter or package of being a bomb:

❖ Do not open or squeeze the letter or package.

❖ Do not pull or release the wire, string or hook.

❖ Do not turn or shake the letter or package.

❖ Do not put the letter or package in water or near heat.

❖ Do not touch the letter or package to preserve any possible fingerprint evi-

dence.

❖ Move people away from the suspicious letter or package.

Notify the School Leader or designee who will call the COO.

❖ The School Leader or designee notifies the Chain of Command, including

calling 911. The School Leader will remain in the office to receive further

directions. See Appendix 1.

❖ The School Leader will have the Building Floor Plan with a full set of

keys.

❖ The Assistant School Leader and the Maintenance staff will initiate a visu-

al of the hallways and building for any unusual object. NOTHING should

be touched. If something out of the ordinary is found, the staff member


will directly report it to the School Leader who will relay the information

to the Police.

❖ According to police authorities, immediate evacuation is not normally

needed.

❖ If evacuation is ordered, a Public Address announcement of CODE 24 is

made indicating that an evacuation and fire drill procedures would be fol-

lowed.

❖ Once Police arrive, the Maintenance staff would assist the police in a

room-by-room search. The School Leader would remain in the Office to

receive information.

❖ After the Police have given the “all clear”, the School Leader will signal

students and staff to re-enter the building.

❖ Public communication about the bomb threat will come from the School

Leader or designee (with the assistance of the Administration Office) as

soon as possible after the conclusion of the incident.

❖ A letter will be sent home with the students to explain the event.

❖ All inquiries by the media will be addressed by the School Leader or de-

signee along with the assistance of the Administration Office.

❖ The Buffalo School Superintendent and the State Education Department

will be notified of the bomb threat.

4.3 Civil Disturbance

A civil disturbance is any situation where a person or group of persons disrupts

operations or threatens the safety of individuals. Precautionary protective

measures must be taken. If participants enter school property, remain calm and do

not provoke aggression.

Any staff member that encounters this situation shall notify the School Leader or

designee who will then call the Police (911) and the COO.

❖ Do not argue with the participants.

❖ Have all students and employees leave the immediate area of the disturb-

ance.

❖ Those in classrooms should lock doors and stay away from windows and

exterior doors. Pull shades down.

❖ Remain in the building unless instructed otherwise by Police.


4.4 Control of Contagious Diseases

Whenever a student shows symptoms of any contagious or infectious disease,

he/she should be sent to the school health clinic and sent home immediately.

Any pupil returning to school after an absence due to a contagious disease must

present a certificate from a licensed physician stating that he/she is free from the

disease.

Teachers should not attempt to diagnose any illness of a pupil, but should refer

suspected cases to the school nurse or designee. The nurse will assess the situa-

tion, call the student’s parent/guardian and request immediate pick up of the stu-

dent.

The nurse will report all cases of a communicable disease to the Erie County De-

partment of Health.

4.5 Earthquake

Earthquakes strike without warning and the major shock is usually followed by

numerous aftershocks, which will vary. The shaking may activate fire alarm and

sprinkler systems. Elevators and stairways will need to be inspected for damage

before they can be used.

The major threat of injury during an earthquake is from falling objects and debris,

and many injuries are sustained while entering or leaving buildings. Therefore, it

is important to remain inside the building and quickly move away from windows,

glass and freestanding partitions and shelves. Take cover under a sturdy desk or

table, in a doorway, or against an inside wall until the shaking stops.

The School Leader or designee will:

❖ Direct the members of the Safety Team to conduct a preliminary damage

assessment.

❖ Call 911 and the COO

The teachers and other staff with students:

❖ Give the “drop and cover” command (see below).

❖ After shaking stops, check for injuries, and render first aid.

❖ If ordered by the School Leader, evacuate.

❖ Do not return to the building.

❖ Keep a safe distance from any downed power lines.

❖ Check attendance whether or not evacuation takes place. Report any miss-

ing students to the School Leader.

❖ Stay alert for aftershocks.


DROP AND COVER PROCEDURE

Inside the Building

❖ Get under the desk or table or other sturdy furniture with your back to

windows.

❖ If not near any furniture, sit in a corner or with your back against a wall.

❖ Drop to your knees, clasp both hands behind neck, bury face in arms, make

body as small as possible, close eyes, and cover ears with forearms.

❖ If notebooks or jackets are handy, hold over head for added protection.

❖ Maintain position until shaking stops.

Outside the Building

❖ Assume drop and cover position in an open space.

❖ Maintain position until shaking stops.

❖ Move away from buildings, trees, overhead wires and poles.

❖ Do not enter the building until it is determined to be safe.

4.6 Explosion

Teacher or staff with students:

❖ Give the “drop and cover” command.

❖ Sound the fire alarm. This will automatically implement action to leave

the building.

❖ The School Leader or designee will call 911 and the COO.

❖ Check attendance. Remain with students.

❖ Render first aid as necessary.

❖ Keep students and staff at a safe distance from the building(s) and fire-

fighting equipment.

The Police and Fire Department will determine when the building is safe for re-

entry.

4.7 Fire

WBCS has fire drill procedures posted in every room. In case of an actual fire,

the alarm would be pulled (thereby notifying the Buffalo Fire Department direct-

ly) by the first person to see the fire and everyone exits the building in the same

manner as in a drill unless instructed otherwise. Do not re-enter the building for

belongings. All doors leading to the fire should be closed.

The alarm should be pulled for any fires larger in size than a small wastebasket.

Attempt to extinguish the fire with a fire extinguisher if it is a small fire.

Then, the School Leader will call the COO.

If area is full of smoke, students and staff should be instructed to crawl along the

floor, close to the walls, thus making breathing easier and providing direction.


Before opening any door, place a hand near the top of the door to see if it is hot.

Be prepared to close the door quickly at the first sign of fire.

Additional attention must be given to those students or staff with special needs to

make sure that they can exit safely.

Render first aid as necessary.

Check attendance. Remain with students.

Clear access routes for emergency vehicles.

Fire Department officials will determine when the building is safe for re-entry.

4.8 Gun- Person with a gun

For the purpose of this plan, a gun is any pistol, revolver, shotgun, rifle, or object

that looks like a gun.

An incident involving a firearm is potentially capable of causing injury to a large

number of students and/or staff. No one should attempt to be a “hero” in this situ-

ation.

❖ Immediately notify the School Leader who will call 911 and the COO

❖ Contain the situation and if possible, remove all innocent persons from the

area.

❖ If possible, isolate the person with the gun.

❖ Control your own actions. Do not raise the emotional level of the person

possessing the firearm by your actions.

❖ Do not confront the armed person. If it is practical and possible, wait for

the police to arrive to negotiate a settlement.

4.9 Hazardous Chemical/Substance Spill

Hazardous material spills may occur inside a building, such as a spill in the chem-

istry lab or boiler room. It is most likely that incidents of emergency magnitude

will occur outside, such as a tank truck accident involving large quantities of a

toxic material.


4.9.1 Spill Outside the Building

The School Leader or designee should:

❖ Notify the Safety Team

❖ Make the announcement to close all windows and doors; request the

Maintenance staff shut off mechanical ventilating systems.


❖ Keep students, visitors and staff inside the building unless ordered to

evacuate by the Fire Department. The Fire Department will advise of fur-

ther actions to be taken.

❖ Do not allow students, staff or visitors to eat or drink anything.

❖ If there appears to be imminent danger, a fire drill may be called.

4.9.2 Spill Inside the Building

The person who discovers the spill should:

❖ Alert others in the immediate area to leave the area.

❖ Close doors and restrict access to the affected area.

The School Leader or designee should:


❖ Do not allow students, visitors or staff to eat or drink anything.

❖ If there appears to be imminent danger, a fire drill may be called.

4.10 Hostage Situation

Definition: A person taken and held, against their will, by means of physical force

or threat of harm and held by an individual until certain conditions are met.

A hostage situation must be carefully surveyed and evaluated. The safety of the

hostage(s) is the most important consideration in any hostage situation. Trained

negotiators know that the more time that is gained, the more likely it is the situa-

tion will be concluded without violence.

Reaction:

❖ The School Leader or designee contacts 911 and the COO

❖ Avoid at all costs, any reckless and imprudent action.

❖ Don’t force the issue physically or mentally.

❖ Keep a distance.

❖ Don’t make any quick moves.

❖ Use time as a tool to de-escalate this very tense situation.

❖ Get down if you hear a loud noise.

How to respond in a hostage situation if you are held hostage:


❖ Don’t force the issue physically or mentally.

❖ Keep a distance.

❖ Don’t make any quick moves. They might be interpreted as offensive.

❖ Change your mind set from one of authority to “hostage”.

❖ Keep your cool.

❖ Do not become a spokesperson for the system.

❖ Don’t defend the system/school.

❖ Do not negotiate, dictate, confront, antagonize, defend or plead.

❖ Evaluate potential hiding places or areas that would keep you out of harm.

❖ Be alert for police actions.

4.11 Kidnapping

Definition: When a child is taken forcibly from school (Weapons may or may not

be involved)

Person or persons who witnessed the student’s removal should immediately doc-

ument any pertinent information including a description of the individual, a car

license number, description of the car and any other specific details. Then, imme-

diately notify the School Leader or designee.

The School Leader will call 911 and the COO and the parent/guardian of the kid-

napped student.

Teachers and staff will be notified of the situation by means other than the public

address system. The Main Office staff, with the assistance of the COO and Guid-

ance Counselor will deliver the incident news and that a staff meeting will be

scheduled for the close of the school day to discuss the event and procedures for

the following day. A fact sheet will be distributed to staff at this time.

Students will be advised of “need to know information” by the School Leader dur-

ing opening announcements the following day.

Staff will be instructed to be extra cautious during the two weeks following the

incident. They should continue to note any unfamiliar persons in the school build-

ing or on the school grounds. They should immediately report any unidentified

person in the building to the Main Office and request ID if possible.

The School Leader and Guidance Counselor will provide follow-up assistance if

needed for the entire school community.


4.12 Medical Emergency

Medical emergencies and accidents can occur at any time. Some emergencies

may only require first aid care, while others may require immediate medical atten-

tion. When in doubt, it is better to err on the side of caution and call 911. Medi-

cal emergencies involving any student or employee must be reported to the School

Leader or designee.

Staff Response:

❖ Quickly assess the situation. Make sure the situation is safe for you to ap-

proach. (i.e. gas leak, live electrical wires, building damage).

❖ Immediately notify the School Leader or designee.

❖ Assess the seriousness of the injury or illness.

❖ Under life and death circumstances call or have someone call 911.

❖ Protect yourself against contact with body fluids (blood borne pathogens).

❖ Administer appropriate first aid to the best of your ability until help ar-

rives.

❖ Comfort and reassure the victim. Do not move unless the scene is unsafe.

❖ If the victim is not breathing or there is no pulse, ask someone to retrieve

the Automated External Defibrillator (AED) and notify one of the trained

staff to report to the scene to operate the machine.

❖ Staff trained in the use of the AED will respond to the scene and apply the

device if necessary.

❖ If an AED is used, the person using it will complete the AED Incident Re-

port, 4:170-E7.

The School Leader or designee will Call 911 and:

❖ Provide the following information:

-School address including nearest cross streets (Bailey and Kensington)

-Exact location in the building

-Your name and phone number

-Nature of the emergency

❖ Send school nurse or staff with first aid/AED training to the scene.

❖ Contact the COO.

❖ Dispatch the nurse or first aid/CPR-trained employee to the victim if

available.

❖ Assign a staff member to remain with the victim if they are transported to

the hospital.

❖ Notify parent/guardian of the situation, include type of injury or illness,

medical care given and location where the victim has been transported.

❖ Develop and maintain written documentation of the incident and report

each use of an AED to the local EMS System Resource Hospital.

❖ Follow-up with Parent/Guardian.


4.13 Unauthorized Person on School Grounds

Definition: Any person entering the school that is not school personnel or an en-

rolled student. Staff and faculty should automatically recognize and question the

presence of unauthorized persons in the school.

Reaction:

❖ In accordance with the day-to-day Security Plan, all visitors must sign in at

the Main Office and wear a visitors’ badge.

❖ If a person is suspected of posing a threat, notify the School Leader imme-

diately.

❖ Do not engage in a violent confrontation. Take every step to ensure your

safety and that of the students.

❖ Instruct students, faculty and staff to report any armed persons immediate-

ly.

The School Leader:

❖ Approach the intruder(s) and determine nature or purpose of their pres-

ence.

❖ Ask for identification.

❖ If they have no acceptable purpose, ask them to leave.

❖ If they refuse to leave:

❖ Advise them they are in violation of the law.

❖ Alert them that the police will be called.

❖ If they continue to refuse to leave, call 911.

If the situation is very severe, the School Leader may activate a Lock Down by

announcing Lock Down:

❖ Hallways and bathrooms are to be cleared of students.

❖ Students in the cafeteria, multi-purpose room, library or other non-

classroom areas or outside should remain there with the adult in charge

and doors locked, stay away from windows, close shades and remain quiet.

❖ Students and staff must remain in classroom with doors locked, stay away

from windows, close shades and remain quiet.

4.14 Violence-Actual Acts and Threats

WBCS is committed to the prevention of violence against any individual or school

property or at school activities whether such acts and/or threats of violence are

made by students, staff or others. Threats of violence against students, school

personnel and/or school property will not be tolerated whether such threats occur

on school grounds or during the school day. WBCS refuses to condone acts


and/or threats of violence that threaten the safety and wellbeing of staff, students

and the school environment. (Zero Tolerance)

Any acts and/or threats of violence, including bomb threats, whether made orally,

in writing, or by e-mail, are subject to appropriate discipline in accordance with

applicable law, the WBCS Student Discipline Policy, as may be necessary.

Some acts of violence are listed as individual situational responses such as Bomb

Threats, Kidnapping, Hostage, etc. Refer to those sections for specific responses.

Reaction:

Any staff who are made aware of physical acts and /or threats of violence directed

to students, staff or school property, are to report such incidents immediately to

the School Leader or designee who shall report such occurrences to the COO.

Additionally, the School Leader or designee will also report all acts of violence or

threats of violence, possession of weapons and possession of drugs to the Buffalo

Police Department.

Students are instructed and encouraged to report all acts and/or threats of violence

of which they are aware by reporting such incidents to the School Leader or any

teacher.

Response of the School Leader or designee:

❖ Remedy immediate safety concerns.

❖ Inform all staff members of the basic details of the incident, and continue

to keep them informed. Encourage all staff to give feedback throughout

the entire process with “Whistle blower protection” assured.

❖ Inform students of the basic information known, in as personal and calm

fashion as possible.

❖ Inform parents/guardians. Send a letter and/or call home with all students

for any violent incidents that potentially impact a significant number of

students that includes general information about the incident. (Sample-

Appendix 11)

❖ In violent incidents necessitating an early dismissal, parents will be noti-

fied by phone. (See Early Dismissal 3.6.5)

❖ If only a small number of certain students are involved and/or impacted by

a violent act or threat, contact each of the student’s parents and invite them

to meet with you.

4.14.1 Assault or Rape

Hotline 1-800-656-4673

Immediate Reactions:

❖ Call for administrative assistance.

❖ The School Leader or designee will determine if law enforcement or other

agencies should be contacted. In case of serious physical injury/sexual as-

sault/rape, the police must be called. Call 911.


❖ The School Leader or designee will notify the COO

❖ The school nurse will be notified.

❖ Enlist help to control onlookers. If possible, isolate the action.

❖ Clear the area of students.

❖ Remain in visual contact of altercation encouraging those involved to

cease. Secure the area as a possible crime scene. (See Security of Crime

Scene 3.9)

❖ Remove objects that might increase danger to participants

❖ Await assistance from administrative staff and law enforcement.

❖ Obtain names of those involved.

❖ Treat life-threatening injuries only. Do not move the victim or alter sur-

roundings to protect evidence.

❖ Call the parent/guardian of the student, or the spouse or emergency contact

person for a staff member, after consultation with law enforcement.

❖ School nurse or other member of the Safety Team may accompany the

victim to the hospital, if the parent is not immediately available.

4.14.2 Child Abuse

WBCS is committed to the protection of students in educational settings from

abuse and maltreatment by employees or volunteers as enumerated by law.

“Child Abuse” means any of the following acts committed in an educational set-

ting by an employee or volunteer against a child:

a.) Intentionally or recklessly inflicting physical injury, seri-

ous physical injury or death; or

b.) Intentionally or reckless engaging in conduct which cre-

ates a substantial risk of such physical injury, serious

physical injury or death; or

c.) Any child sexual abuse, defined as conduct prohibited by

Article 130 or 263 of the Penal Law.

“Educational Setting” means the building and grounds of West Buffalo Charter

School, field trips, extracurricular activities both on and off school grounds, and

any other location where direct contact between an employee or volunteer and a

child has allegedly occurred.

Response to Child Abuse in an Educational Setting (Education

Law):

In any case where an oral or written allegation is made to a teacher, school nurse,

school guidance counselor, school social worker, school administrator, school

board member, or other school personnel that a child has been subjected to child

abuse by an employee or volunteer in an educational setting, that person shall up-

on receipt of such allegation:


a. Promptly complete a written report of such allegation including the full name of

the child alleged to be abused; the name of the child’s parent/guardian; the identi-

ty of the person making the allegation and their relationship to the alleged child

victim; the name of the employee or volunteer against whom the allegation was

made; and a listing of the specific allegations of child abuse in an educational set-

ting. Such written report shall be completed on a form as prescribed by the

Commissioner of Education. (See Appendix 19)

b. Except where the School Leader is the person receiving such an oral or written

allegation, the employee completing the written report must promptly personally

deliver a copy of that written report to the School Leader.

The report of allegations shall be promptly forwarded to the COO.

In all cases, the School Leader and the COO will determine if there is reasonable

suspicion to believe that an act of child abuse, as defined by law, has occurred.

Then, if so determined, additional steps are taken depending upon the individual

who has made the allegation.

Child makes the Allegation

a. Promptly notify the parent of the child that an allegation of child

abuse in an educational setting has been made.

b. Promptly provide the parent with the written statement setting forth

parental rights, responsibilities and procedures prepared in accord-

ance with the Commissioner’s Regulations NYCRR 11.2 (hh).

(See Appendix 20)

c. Promptly forward a copy of the completed form to the law en-

forcement authority.

Parent makes the Allegation

a. Promptly provide the parent with the written statement setting forth paren-

tal rights, responsibilities and procedures prepared in accordance with the

Commissioner’s regulations NYCRR 100.2 (hh).

b. Promptly forward a copy of the completed form to the appropriate law en-

forcement agency.

Person other than the Parent or the Child makes the Allegation

a. Promptly notify the parent of the child that an allegation of child abuse in

an educational setting has been made.

b. Promptly provide the parent with the written statement setting forth paren-

tal rights, responsibilities and procedures prepared in accordance with the

Commissioner’s regulations [NYCRR 100.2 (hh)].

c. Promptly forward a copy of the completed report form to the appropriate

law enforcement authorities.


Immunity Provisions

Any employee or volunteer who reasonably and in good faith makes a report of

allegations of child abuse in an educational setting in accordance with the report-

ing requirements of the law shall have immunity from civil liability which might

otherwise result by reason of such actions.

Confidentiality of Records

In general, the only persons authorized to receive the written report form and any

related materials are the school School Leader and the superintendent/COO. The

law requires that all reports, records, photographs and other material submitted

remain confidential and may not be disclosed except to law enforcement authori-

ties involved in the criminal investigation of child abuse in an educational setting

or as expressly authorized by law or pursuant to a court-ordered subpoena.


Response to Child Abuse outside an Educational Setting (Social

Services Law):

Hotline (General Public) 1-800-342-3720

Hotline (Mandated Reporters) 1-800-635-1522

NYS Dept. of Social Services (General Info) 1-800-342-3715

Abused and neglected children may be found in any classroom in any school in

any community. School personnel are in the unique position to observe children

daily over periods of time and may be aware that something is not right with a

child long before anyone else notices. They have a reasonable cause to suspect a

child is the victim of abuse or maltreatment by someone in parental relation to the

child. This is covered under Social Services Law.

NYS Social Services Law (412) defines an abused child less than 18 years of age

whose parent or other person legally responsible for his/her care:

• Inflicts or allows to be inflicted upon such child physical injury by other

than accidental means which causes or creates a substantial risk of death,

or serious disfigurement, or protracted impairment of physical or emotion-

al health or protracted loss or impairment of a function of any bodily or-

gan; or

• Creates or allows to be created a substantial risk of physical injury to such

child by other than accidental means which would be likely to cause death

or serious or protracted disfigurement, or protracted impairment of physi-

cal or emotional health or protracted loss or impairment of the function of

any bodily organ; or

• Commits or allows to be committed a sex offense (as defined in the Penal

Law) against such child; or

• Allows, permits or encourages such child to participate in prostitution; or

• Commits an act of incest with the child; or

• Involves a child in sexual performances.

Some indicators of Abuse can include:

• Injuries to the eyes or both sides of the head or body (accidental injuries

typically only affect one side of the body);

• Frequent injuries of any kind (bruises, cuts, and/or burns);

• Destructive, aggressive, or disruptive behavior;

• Passive, withdrawn, or emotionless behavior, and

• Fear of going home or fear of parent(s).

Some indicators of Maltreatment can include:

• Obvious malnourishment, listlessness, or fatigue;

• Stealing or begging for food;

• Untreated need for glasses, dental care or other medical attention;

• Child inappropriately left unattended or without supervision;


• Frequent absence from or tardiness to school.

“Reasonable cause” is not defined in the law. Reporters should use their observa-

tions, common sense, professional training and experience to make their judg-

ments. As soon as the school employee-reporter has reasonable cause to suspect

abuse or maltreatment, he/she must report their concerns immediately by tele-

phone to the NYS Central Register of Child Abuse and Maltreatment. Oral re-

ports to the hotline must be followed within 48 hours by a written report on Form

LDSS-2221A (See Appendix 21) to the local Child Protective Service (CPS).

After making the report, the reporter will immediately notify the School Leader or

designee that the report was made. The School Leader or designee is responsible

for all subsequent follow-up administration necessitated by the report.

Immunity Provisions

Any mandated reporter that makes a report in good faith, is protected from any

criminal or civil liability that might otherwise result by reason of such actions.


All reports are confidential though written reports can be demanded by law en-

forcement agencies and courts. The law prohibits “any release, disclosure or iden-

tification of the names or identifying descriptions of persons who have reported

suspected child abuse or maltreatment to the statewide central register or the

agency, institution, organization, program or other entity where such persons are

employed…without such persons’ written permission except” to law enforcement

agencies and courts.

5. Emergency Recovery and Appendices

5-Emergency Recovery & Appendices

Threats or actual violent incidents or other emergencies can have a major effect on

the well-being of students, staff and the community at large.

5.1 Post-incident Response Team and Plan

After any emergency that has resulted in the serious injury, death or emotional

trauma of a student or staff member, the entire staff will be involved in the post

trauma counseling. The School Leader, guidance counselor, social worker and

nurse will coordinate the efforts.

The day after the emergency incident, a morning faculty meeting will be held by

the School Leader or her designee to include:

❖ Review statement to be read in class as well as the type of information to

be shared with students.

❖ Review support available for students and staff (Counselors, Social Work-

er, Nurse)

❖ Set time for afternoon faculty meeting

❖ Provide support for those teachers who feel they may need assistance read-

ing the prepared statement and leading group/class discussions

❖ The school day may be modified to allow for the reading of the statement

and subsequent discussion.

The afternoon faculty meeting will:

❖ Provide the opportunity to discuss the tragedy.

❖ Share experiences in the classrooms.

❖ Plan for day two.

5.2 Restoration and Review

Restoration of the facility would be coordinated with the Administration Office

and the School Leader or designee.

Review of the Building Security would be the responsibility of the Maintenance

staff with assistance from the Administration Office.

The School Leader and the Safety Team will complete all necessary reports to lo-

cal and state officials.

Needed and appropriate alterations in the Safety Plan and Emergency Response

Protocol(s) will be made based on the debriefing sessions.

5


5.3 Mental Health Services

For critical situations that require the utilization of community mental health re-

sources, the School Leader or designee is responsible for contacting the appropri-

ate county mental health agency for assistance, guidance and trained personnel as

needed.

Other agencies that may be contacted include but are not limited to:

American Red Cross…………………………….1-800-634-9069

United Way of Buffalo and Erie County………………..887-2626

Catholic Charities of Buffalo………………..…………. 218- 1400

New York State Dept. of Social Services………..1-800-342-3715

Erie County Dept. of Social Services……………………858-6478

National Center for Victims of Crime…………...1-800-394-2255

City of Buffalo Substance Abuse Counseling Clinics ….886-2137

City of Buffalo Youth Services………………………….851-5177

Erie County Family Health Services………………….…891-2006


Appendix 1- Chain of Command

Chain of Command at WBCS

STAFF MEMBER TITLE TELEPHONE

Andrea Todoro School Leader 716-923-1534 (w)

716-238-5983 (c)

Elizabeth Sterns COO 716-923-1534 (w)

716- 228-8578 (c)

Rachel Banas SSC 716-923-1534 (w)

716-725-2213 (c)

Leslie Bunis Ohl Admin. Asst. 716-923-1534 (w)

716-868-2412 (c)

Shawna Carlton School Nurse 716-923-1534 (w)


Appendix 2- WBCS Safety Team & Supplemental Support

Safety Team

Responsibility Designated Team Member(s)

Site Coordinator Andrea Todoro, School Leader

Assistant Site Coordinator Elizabeth Sterns, COO

Alt. Site Coordinator Rachel Banas, SSC

Main Office-phones & fax Leslie Bunis Ohl

Administer First Aid Shawna Carlton

Safety Team Officer– Gd Floor Lauren Shields

Safety Team Officer – 1st Floor Amanda Vona

Safety Team Officer – 2nd

Floor Kristin Baudo

Safety Team Officer – 3rd

Floor Laura Miller

Safety Team Officer- 4th

Floor Carol Gemberling

Emergency Response Capt. Mullen, Buffalo Police Dept.


Appendix 2 continued

Supplemental Support for Specific Tasks and Auxiliary Assistance

Main Office Staff

Leslie Bunis Ohl

Brittany Marks

Notify Parents using phone

TBD- Social Worker Office

Shawna Carlton- Clinic

Monitor Battery Operated Radios

Leslie Ohl

Andrea Todoro-1st Backup for Mrs. Ohl

Liz Sterns-2nd Backup for Mrs. Ohl

Receive Incoming Calls to deliver Scripted Message regarding an Emergency

Leslie Bunis Ohl

Automated External Defibrillator (AED) Operators

Shawna Carlton

Custodial Staff

Lah Pweh

Auxiliary Assistance:

Buffalo Police/Fire Department – 911

New York State Police Department- 836-0240

Erie County Sheriff’s Department- 858- 7608


Appendix 2 continued

Evacuation Sites:

❖ The Primary Shelter site: Our Lady of Hope Church located at Lafayette

and Grant Streets. Address is 18 Greenwood Place Buffalo, NY 14213.

(716) 885-2469

❖ The Alternate Shelter site is: P.S. #19 Native American Magnet School.

Address is 97 West Delavan Ave. Buffalo, NY 14213 Linda Brancatella,

Principal. (716) 816-3180


Appendix 3-Ground Floor Evacuation Routes


Appendix 4: 1st Floor Evacuation Routes


Appendix 5: 2nd Floor Evacuation Routes


Appendix 6: 3rd Floor Evacuation Routes


Appendix 7- Exterior Evacuation Routes


Appendix 8- Pre-Scripted Message Template for Emergency Notification


Pre-Scripted Message Template for Emergency Notification

By Phone to Parents/Guardians/Emergency Contacts

This is _____________calling from West Buffalo Charter School regarding an emergency situa-

tion.

Facts about the specific emergency: ___________________________________

Action to be taken:

No action is needed at this time. This call is informational only.

Please pick up your child immediately from school

Please pick up your child from designated site:_______________________

Other:__________________________________________________________

______________________________________________________________________________

Please be assured that Mrs. Todoro and the staff have the situation under control in order to insure

the safety of all students and staff. Please do not call the school at this time. We need to keep the

lines open.

By Phone to Outside Agencies and Media

This is _____________calling from West Buffalo Charter School regarding an emergency situa-

tion.

Facts about the specific emergency: ___________________________________

Other comments:___________________________________________________

______________________________________________________________________________

______________________________________________________

Please be assured that Mrs. Todoro and the staff have the situation under control in order to insure

the safety of all students and staff.


Appendix 9- Sample letter to parents about violence

Date:

Dear Parents and Guardians:

Unfortunately, a threat was found in one of the (_________) of our school this

morning. I would like you to know about the actual incident.

The words written on the wall, while somewhat unclear, expressed a threat to oth-

ers. The Buffalo Police Department and the School Leader of West Buffalo Char-

ter School and all staff members were notified of the incident. With the help of

staff and the Buffalo Police, a plan has been put in place to provide the children

and staff with a safe and healthy environment while in school.

Although we do not know who made the threat, our first and foremost concern is

the safety of your child. We will continue to investigate the situation with the

hopes of catching the guilty person.

Threats of this type will not be tolerated by West Buffalo Charter School or by

any law enforcement agency. Please discuss with your child the seriousness of

these types of threats and the importance of talking to an adult immediately if they

know of any threat(s). Thank You.

Sincerely,

Mrs. Andrea Todoro

School Leader


Appendix 10-Letter to Parents-Emergency Procedures

Dear Parents:

Should an emergency or disaster situation ever arise in our area while school is in

session, we want you to be aware that we have made preparations to respond ef-

fectively to such situations.

Should we have a major disaster during school hours, your student(s) will be

cared for at school. We have a detailed disaster plan which has been formulated

to respond to a major emergency.

Your cooperation is necessary in any emergency.

1. Turn your radio to 930 AM and TV Channels 2, 4 and 7 for emergency an-

nouncements. If students are to be kept at school, these stations will be noti-

fied.

2. In the event of a serious emergency, students will be kept at West Buffalo

Charter School until they are picked up by an identified, responsible adult who

has been listed as such on the WBCS Emergency Information form that is re-

quired to be filled out by parents at the beginning of every school year. Please

be sure you consider the following criteria when you authorize another person

to pick up your child at school:

▪ He/she is 18 years of age or older.

▪ He/she is usually home during the day.

▪ He/she could walk to school, if necessary.

▪ He/she is known to your child.

▪ He/she is both aware and able to assume this responsibility.

3. Please understand that if you telephone the school, the lines may be busy for

an extended period of time. Important announcements will be made on the lo-

cal television and radio stations.

4. Impress upon your children the need for them to follow the directions of any

school personnel in times of an emergency.

If an Early Dismissal is necessary, students will be released only to parents and

persons identified on the WBCS Emergency Information form. During an ex-

treme emergency, students will be released at designated doors. Parents should

become familiar with the School Emergency Response Plan and be patient and

understanding with the student release process. Please instruct your student to

remain at school until you or a designee arrives.


In case of a hazardous release event (chemical spill) near the school area, Shelter-

in-Place procedures will be implemented to provide in-place protection. All stu-

dents and staff will report to their rooms, and all efforts will be made to prevent

outside air from entering classrooms during the emergency. When the dangerous

incident has subsided, an all-clear signal will be given.

Please discuss these matters with your immediate family. Planning ahead will help

alleviate concern during emergencies.

Sincerely,

Mrs. Andrea Todoro

School Leader


Appendix 11- Staff Skills Survey

Staff Skills Survey & Inventory

Name _____________________________________________ Room ________

During any disaster situation, it is important to be able to draw from all available resources. The

special skills, training and capabilities of the staff will play a vital role in coping with the effects of

any disaster incident, and they will be of paramount importance during and after a major or cata-

strophic disaster. The purpose of this survey/inventory is to pinpoint those staff members with

equipment and the special skills that might be needed. Please indicate the areas that apply to you

and return this survey to the Main Office.

PLEASE CHECK ANY OF THE FOLLOWING IN WHICH YOU HAVE EXPERTISE &

TRAINING

_____ First Aid (current card

yes/no)

_____ CPR (current yes/no) _____ Triage _____ Firefighting

____ Construction (electrical, plumbing, carpentry, etc.) ____ Running/Jogging

_____ Emergency Planning _____ Emergency Management _____ Search & Rescue

______ Law Enforcement Bi/Multi-lingual (what language (s)) ______________________

_____ Mechanical Ability _____ Structural Engineering _____ Bus/Truck Driver

(Class 1 or 2 license yes/no)

_____ Shelter Management _____ Survival Training & Tech-

niques

_____ Food Preparation

_____ Military Experience _____ CB Radio/Ham Radio Opera-

tor

_____Journalism

_____ Camping _____ Waste Disposal _____ Recreational Leader

DO YOU KEEP A PERSONAL EMERGENCY KIT? In your car? ____ In your room? ____

DO YOU HAVE MATERIALS IN YOUR ROOM THAT WOULD BE OF USE DURING AN

EMERGENCY?

(i.e., athletic bibs, traffic cones, carpet squares) _________ Yes _________ No

DO YOU HAVE EQUIPMENT OR ACCESS TO EQUIPMENT OR MATERIALS AT THE

SCHOOL THAT COULD BE USED AN IN EMERGENCY? _________ YES _______ NO

PLEASE LIST EQUIPMENT AND MATERIALS.

______________________________________________________________________________

______________________________________________________________________________

COMMENTS

______________________________________________________________________________

______________________________________________________________________________


Appendix 12- Child Abuse in an Educational Setting

Appendix 13-Parental Rights Notice-Child Abuse


Parental Rights, Responsibilities and Procedures when their Child is the

Subject of an Allegation of Child Abuse in an Educational Setting

The Regulations of the Commissioner of Education Subdivision (hh) of Section

100.2 and Education Law Article 23-B

Duties of Employees upon Receipt of an Allegation of Child Abuse in an Ed-

ucational Setting

The law imposes reporting requirements on teachers, administrators, school nurs-

es, school guidance counselors, school psychologists, school social workers,

school board members and all other school personnel required to hold a teaching

or administrative license or certificate. When these employees receive an allega-

tion of child abuse by an employee or volunteer in an educational setting, they

must take the following steps:

a. Upon receipt of an oral or written allegation of child abuse in an educa-

tional setting, the employee must promptly complete the “Child Abuse in an Edu-

cational Setting” report form.

b. Upon completion of the report form, the employee must personally deliver

it to the school building administrator of the school in which the child abuse al-

legedly occurred.

c. If the allegation(s) involves a child who was allegedly abused by an em-

ployee or a volunteer of a school in another school district, the employee must

promptly forward the report form to the superintendent of schools of the school

district of attendance and the school district where the abuse allegedly occurred.

Duties of School Building Administrators

In all cases, upon receipt of a report form, the school building administrator must

review the form and determine if there is reasonable suspicion to believe that an

act of child abuse, as defined by law, has occurred. If he or she finds reasonable

suspicion to believe that an act of child abuse has occurred, additional steps must

be taken which differ depending upon the individual who has made the allegation.





tal rights, responsibilities and procedures prepared in accordance with the Com-

missioner’s regulations (8 NYCRR §100.2(hh)).

c. Promptly provide a copy of the completed report form to the superinten-

dent/COO.

d. Promptly forward a copy of the completed report form to the appropriate

law enforcement authorities. The report to law enforcement may not be delayed by

reason of inability to contact the superintendent/COO.

Parent Makes the Allegation


a. Promptly provide the parent with the written statement setting forth pa-

rental rights, responsibilities and procedures prepared in accordance with the

Commissioner’s regulations (8 NYCRR §100.2(hh)).

b. Promptly provide a copy of the completed report form to the superinten-

dent/COO.


law enforcement authorities. The report to law enforcement may not be delayed by


Person other than the Parent or the Child Makes the Allegation






c. Ascertain from the reporting employee the source and basis for the allega-

tion and complete that portion of the report form.

d. Promptly provide a copy of the completed report form to the superinten-

dent/COO.

e. Promptly forward a copy of the completed report form to appropriate law

enforcement authorities. The report to law enforcement may not be delayed by


Duties of Superintendents/COO

In most cases, the school building administrator will receive the completed report

form from an employee and make the reasonable suspicion determination. How-

ever, there are situations in which the superintendent/COO will receive the report

form directly and he or she will be responsible for making the reasonable suspi-

cion determination such as:

a. Where the school building administrator receives the oral or written alle-

gation and is required to complete the report form;

b. Where it is alleged that a child was abused by an employee or volunteer of

a school other than a school within the school district where the child attends.

In addition, a superintendent/COO may receive an oral or written allegation of

child abuse in an educational setting from local law enforcement officials or from

child protective services. In these cases, the superintendent/COO would be re-

sponsible for completing the report form and, subsequently, making the reasona-

ble suspicion determination.

If the superintendent/COO finds reasonable suspicion to believe that an act of

child abuse has occurred, as defined by law, additional steps must be taken which

differ depending on the individual who has made the allegation.










Parent Makes the Allegation

a. Promptly provide the parent with the written statement setting forth paren-



b. Promptly forward a copy of the completed report form to the appropriate


Person other than the Parent or the Child Makes the Allegation





missioner’s regulations (8NYCRR §100.2(hh)).

c. Ascertain from the reporting employee the source and basis for the allega-

tion and complete that portion of the form.

d. Promptly forward a copy of the completed report form to the appropriate


In all cases where a completed report is forwarded to the appropriate law en-

forcement authorities and the employee or volunteer alleged to have committed an

act of child abuse holds a certification or license issued by the Department, the

superintendent/COO must also refer such report to the Commissioner of Educa-

tion.

Expungement

A report that does not, after investigation, result in a criminal conviction shall be

expunged from any record which may be kept by a school or school district with

respect to the subject of such a report after a period of five years from the date of

the making of such report or at such earlier time as such school or school district

determines.

Penalty Provisions

The requirements set forth within the law are mandatory. Willful failure of an em-

ployee to prepare and submit a report form as required by the law is a Class A

misdemeanor. The law also provides that a willful failure of a school building

administrator or superintendent/COO to forward a copy of the report form to the

appropriate law enforcement authority is a Class A misdemeanor.

In addition, the Commissioner of Education can also fine a school building ad-

ministrator or a superintendent/COO up to $5,000 for failure to forward a copy of

the completed report form to the appropriate law enforcement authorities.


Immunity Provisions

The law provides immunity from civil liability for employees, volunteers, school

building

administrators and superintendents who reasonably and in good faith make a re-

port of child abuse in an educational setting in the manner described in the law.

The law also provides immunity from civil liability to school building administra-

tors and superintendents/COO who reasonably and in good faith forward a copy of

the report form to a person or agency as required by law and in the manner de-

scribed in the law.


In general, the only persons authorized to receive the written report form and any

related materials are the school building administrator and the superinten-

dent/COO. The law requires that all reports, records, photographs and other mate-

rial submitted remain confidential and may not be disclosed except to law en-

forcement authorities involved in the criminal investigation of child abuse in an

educational setting or as expressly authorized by law or pursuant to a court–

ordered subpoena. Willful disclosure of a written record required to be confiden-

tial, to a person not authorized to receive or review such record is a class A mis-

demeanor. The law requires that school building administrators and superinten-

dents/COO exercise reasonable care to prevent unauthorized disclosure.

Duties of District Attorneys

Where a criminal investigation is undertaken in response to a report forwarded to

the appropriate law enforcement authorities, the district attorney must notify the

superintendent/COO of the school district where the acts of child abuse occurred

and the superintendent/COO of the school district where the child attends, if dif-

ferent, of the following:

•an indictment;

•the filing of an accusatory instrument;

•the disposition of the criminal case; or,

•the suspension or termination of the investigation.

Where a criminal conviction is obtained for a crime involving child abuse in an

educational setting by a licensed or certified school employee, the district attorney

is required to notify the Commissioner of Education, as well as the superinten-

dent/COO of the school district in which the acts of child abuse occurred and the

superintendent/COO of the school district where the child attends, if different.

Duties of the Commissioner of Education

Upon receiving notification of conviction from a district attorney, the Commis-

sioner of Education must begin proceedings against the convicted individual pur-


suant to Part 83 of the Commissioner’s regulations to determine whether the indi-

vidual possesses good moral character.

The determination may result in additional action taken against the individual re-

lated to his or her license or certification.

The Commissioner has also issued the form that must be used for the recording

and transmission of allegations of child abuse in educational settings.

The Commissioner and the Board of Regents also promulgated §100.2(hh)(2),

which sets forth the training requirements relating to child abuse in an educational

setting.

Unreported Resignations or Voluntary Suspensions

The law prohibits school building administrators or superintendents/COO from

agreeing to withhold from the appropriate law enforcement authorities, a superin-

tendent/COO or the Commissioner of Education, where appropriate, an allegation

of child abuse in an educational setting on the part of any employee or volunteer

as required by law, in return for the resignation or voluntary suspension of the al-

leged perpetrator. Violation of this prohibition can result in a class E felony

charge and a civil penalty of up to $20,000.


Appendix 14- Report of Suspected Child Abuse (LDSS2221-A)

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