Department of General Services

Safety

Hazard Identification &

Recognition Program

Why is a Safety Program necessary?Why is a Safety Program necessary?• To prevent injuries, illness and death to employees….To prevent injuries, illness and death to employees….

• And prevent damage and destruction to propertyAnd prevent damage and destruction to property

What do injured workers cost What do injured workers cost Sacramento County DGS?Sacramento County DGS?

Direct Costs:Direct Costs:•Workers Compensation Claims ~ $590,000/year Workers Compensation Claims ~ $590,000/year

Indirect Costs (up to 4 times Direct Costs):Indirect Costs (up to 4 times Direct Costs):• Overtime pay to make up for hurt staff…Overtime pay to make up for hurt staff…• Hiring and training replacement staff…Hiring and training replacement staff…• Time spent documenting accidents…Time spent documenting accidents…

• Lower productivity & higher turnover rates…Lower productivity & higher turnover rates…• Total Indirect CostsTotal Indirect Costs ~ $2,360,000/year ~ $2,360,000/year

•Total Costs of injuriesTotal Costs of injuries ~ ~ $2,950,000/year$2,950,000/year

Why have a Safety Incentive Program?Why have a Safety Incentive Program?Reduces workplace injuries and accidents from:

• Staff being more involved with their own safety…• Supervisors involved with Identifying safety hazards…

• Upper Management’s fiscal and leadership support

Agenda

• Safety Stamps – Previous Safety Stamp Recognition Program

• Development of Safety Slogan & Logo

• Find It Fix It – Current Safety Hazard Identification & Recognition Program

• Overall Comparison of the Programs

• Cost Comparison of the Programs

• CAL/OSHA Log information

• Success Stories

• The IIPP is a written safety plan required by 8CCR3203 to have the following information:1. System for assuring employee compliance with safe

work practices2. Safety communications system with employees3. Procedures for correcting unsafe/unhealthy conditions 4. Scheduled inspections/evaluation system5. Identify the person or persons responsible for

implementation of the program6. Accident investigation7. Safety and health training and instruction

• Recordkeeping and documentation must be maintained.

• Highlighted areas are satisfied by DGS’s Hazard ID & Recognition program.

Injury & Illness Prevention Program Injury & Illness Prevention Program (IIPP)(IIPP)

Safety Stamp Program Objective

“The objective of the Original Employee Safety Recognition

Program was to heighten employee awareness and concern for health

and safety.”

Safety Stamps ProgramSafety Stamps Program

• Initial DGS Safety Stamp Program Started in April 1,1996 and ended June 30, 2007.

• Ran for 11 years 2 months.

• Employees would acquire stamps by not getting hurt (or not reporting injuries).

• Each stamp cost $1.

Stamp Distribution

• The distribution of stamps to individuals was determined by an employee’s risk exposure potential.

• There were three different levels:ExposurePotential Criteria

Stamps Awarded

High Personnel who work primarily in the field. 72 stampsAnnually

Medium Personnel who work in office and field environments on a fairly equal basis.

36 stamps Annually

Low Personnel who predominately work in an office environment

18 stampsAnnually

• DGS wanted to distinguish it’s new Find It Fix It program from the previous Safety Stamps program.

• A new safety logo and slogan would be created and incorporated into forms, merchandise, and uniforms.

• It’s creation would involve all DGS employees in order to bring awareness to the new safety program.

Safety Slogan

Safety Slogan• A contest was held among the employees of

DGS to create a safety slogan.– 1st Place “SAFETY IS NO ACCIDENT”

• Submitted by Tom Abel, Building Security Attendant

– 2nd Place “YOUR SAFETY IS PRICELESS”• Submitted by Tom Lee, Senior Contract Services Officer

– 3rd Place “THE BEST WAY IS THE SAFE WAY”• Submitted by Henry DeWulf, Stock Clerk

• Once the slogan was selected, a group of DGS staff incorporated the slogan into a Logo.

• This Safety Logo was placed on the prizes and forms for the Find It Fix It Program.

Safety Slogan and Logo

• The Safety Logo was created into a patch and sewn on all DGS uniforms.

Safety Slogan and Logo

Find It Fix It Program• Current DGS Safety Incentive Program started

1/1/2007• Running time 1 year 9 months.• Staff members are awarded select prizes for

significant safe behavior, and identifying hazards.

• Examples of significant safe behavior includes, but is not limited to, the following:1. Leading a safety meeting2. Recognition for safe work behavior3. Revising or developing new codes of safe practice4. Serving as a trainer or co-trainer for a safety training class5. Identifying safety hazards6. Identifying appropriate corrective measures for safety hazards7. Involvement in a life saving event or activity

Find It Fix It Program• Recognition for safe work behavior:

– Supervisorial or Safety Staff fill out a safety recognition ticket explaining what safety activity took place.

– Recognized employee chooses a mug, hat, or lunch container and sends it into DGS Safety.

Find It Fix It Program• Identifying a safety hazard:

– Staff fill out a “Find It Fix It” or “Safety Suggestion Hazard Observation Form” and submit them to their supervisor.

Individual Prizes• Mugs, Lunch Containers, and Hats are given out

for each safety recognition and Find It Fix It Form.

• Vests and Jackets are popular prizes during the cold months (1 per 5 entries).

Quarterly Prizes

• The following prizes are popular during the warm months (1 per 5 entries).

Quarterly Prizes

Year-End Prizes• At the end of the year there is a drawing

for a single winner of a variety of prizes.

Distribution StatisticsDivision Recognition Hazard ID

Ball Cap

Hat Mugs Lunch Cont. Folding Hat

Facilities – Bradshaw 24 14 5 31 2 0Facilities – Downtown 27 10 8 17 11 1Facilities –

Airport 2 1 0 3 0 0

Fleet 28 10 7 22 8 1Parking 0 0 0 0 0 0Support Services 2 1 0 1 2 0

Contracts & Purchasing 0 1 0 0 0 1

DGS Admin 5 7 4 7 1 0

Totals 8888 4444 2424 8181 2424 33

Prize CostsMugs $6.99

Ball Cap Hats $10.80

Fold N’ Go Hats $3.75

Lunch Container $5.99

Vests $45.69

Vest XXL $47.28

Jacket $67.35

Jacket XXL $70.80

Quarterly Prizes $32.25 - $62.50

Pens $0.93

Patches $1.39

Sew on $1.50

Year end Prize <$100.00

Set Up Of Find It Fix It ProgramMonetary Investment• 2000 Uniform Patches = $2,780• 2000 Uniform Patches Sewn On = $3,000• 500 Pens = $530• 144 Mugs = $1,207• 144 Ball Cap Hats = $1,907• 50 Fold N’ Go Hats = $274.79• 100 Lunch Containers = $675• Vests (4L, 6XL, 2XXL) = $616• Jackets (4L, 6XL, 2XXL) = $1,008• Total Start Up Investment = Total Start Up Investment = $11,998$11,998

Time Investment• Safety Committee Discussions• Safety Slogan Contest• Safety Logo Development• Creation and Distribution of Forms

Program Statistics – DGS Total

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RecognitionHazard ID

Program Statistics – DGS Divisions

Comparison of the Two ProgramsSafety Stamps Find It Fix It

Advantages

1. Incentive for working safely and not getting injured.

2. More personalized prizes

1. Rewards safe behavior and identification of safety hazards

2. Supervisors are more aware of staff safety.

3. Avg costs $303.61/Qtr

Disadvantages

1. Avg costs $6,615/Qtr

2. Not effective for rewarding safety hazard identification.

3. Provides incentive for not reporting accidents/injuries.

1. Less personalized prizes.

2. No incentive for not getting hurt.

• Safety stamp program only sought to lower reported injuries.– Only a Safety Recognition program– Did not help alleviate the causes of safety

hazards.

• Find It Fix It and recognition system:– Identifies and resolves safety hazards– Recognizes and rewards observed safety

actions.

Overall Comparison of the Two Systems

• Find It Fix It program increases time requirements for things other than incentive program maintenance.– Safety personnel spend more time on investigating

identified hazards.– Building maintenance personnel spend more time on

correcting identified hazards.– Architectural Services Design (ASD) may become

involved.

• The costs of the Safety Stamp program are not validated by the DGS CAL/OSHA logs recordings.

Overall Comparison of the Two Systems

Costs of Incentive Programs

CAL/OSHA Statistics

Success Stories• Identified a fall

hazard in a parking garage.

• While changing light bulbs, worker can fall 6 stories.

• Applicable Regulations:

– 8CCR3211 Wall Openings

Success Stories• Identified a room that

needs an emergency shower.

• UPS room is filled with batteries containing Sulfuric Acid.

• Applicable Regulations:– 8CCR5162 Emergency

Eyewash and Shower Equipment.

– 8CCR5185 Changing and Charging Storage Batteries.

• Recognized for wearing proper PPE while handling Liquid Natural Gas (LNG).

• Exposure to LNG can cause serious injuries.– LNG is -260o F

Success Stories

DGS SafetyDGS SafetyJeff Rommel, Sr. Safety Specialist

Office: (916) 876-6194 Mobile: (916) 838-2414

Fax: (916) 854-8820 E-Mail: rommelj@saccounty.net

Justin Hess, Safety Specialist Office: (916) 876-6179 Mobile: (916) 261-3328

Fax: (916) 854-9079 E-Mail: hessj@saccounty.net

Any Questions?