Safety guidelines by ec 12 risk management r 4

Safety Guidelines

12 Risk Management r 4

of 4

Rev 17 11 2013

Section12

Risk Management

1.0 The Organization shall implement process of Risk management which helps to identify, assess and

mitigate or minimize the Risk factor, which is always present in adventure activities. Risk management

maximizes the ability to deliver on objectives, promotes sound decision making, works to safeguard

participants and organizers including the wellbeing of leaders, instructors and guides and contributes

to meeting community and Government expectations for accountable and responsible way of

conducting adventure activities.

The Organization shall prepare Emergency Response Plan for high risk activities. The Management

shall review and approve ‘Emergency handling and Response Plan’ prior to commencement of the

event or outing.

2.0 Guidelines

2.1 Following procedure is recommended for Risk Management:

1. Define objectives of the program / activity.

2. Study an document relevant rules and regulations specifi to the country/region that the

programme is going to happen. Ensure that all requirements, especially statutory ones, are

complied with.

3. Identify the potential risks and classify by evaluating consequences of the assessed Risk into

categories; Low, Moderate, High, Extreme.

4. Risks are further classified as Loss or Damage to Property, Damage to Environment, Personal

Physical Injury and Damage and Personal Emotional Injury and Damage.

5. Determine the acceptance level of Risk involved.

6. According to classification of Risk, necessary infrastructure is introduced such as requisite

equipment, competent leaders and or instructors. It should also involve necessary external

agencies such as Insurance Companies for monetary compensation to limit the monetary

damage to the participants and organizers.

7. It is necessary to consistently monitor and document the Emergency Handling Mechanism

(mentioned below) is followed during and after the crisis by the overall supervisor.

8. The Analysis of the review is to be communicated to the wider audience in the community to

create awareness and to help in avoiding similar situations.

2.2 All participants and or stakeholders in an activity can be classified into four categories

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1. Novice: almost total lack of knowledge, unaware of possible consequences

2. Apprentice: basic awareness, but needs guidance for decision making

3. Competent: has enough knowledge to take routine decisions but may need directions in crisis.

4. Expert: Competent and has sufficient knowledge and confidence to guide the Risk

Management Procedures; can plan for and prevent adverse consequences

2.3 Risk Management is further complemented by setting criteria for participation and conduction of a

program / activity:

Level of Risks Involved Accepted level of Competency

for Participation

Types of Activities with involved

Risk Levels

Low Novices and Apprentices need

to be accompanied by

Competent and Experts in a

fixed predetermined ratio

For Example easy short or

multiday treks, Adventure

camps, easy high altitude treks

etc

Moderate Novices and Apprentices need

to be accompanied by

Competent and Experts in a

fixed, predetermined but higher

ratio

e.g. Moderately difficult Short or

Multiday Treks, High Altitude

Treks, Rock climbing Courses,

Easy Rock Climbing Expeditions

etc.

High Novices are completely

excluded. Few Apprentices

accompanied by Competent

and Experts in a fixed

predetermined ratio

e.g. Difficult Short or Multiday

Treks, High Altitude Treks, Rock

Climbing Expeditions,

Mountaineering Expeditions etc.

Extreme Novices and Apprentices are

completely excluded.

Competent are accompanied

by one or two Experts.

Very Difficult Rock climbing or

Mountaineering Expeditions etc.

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2.4 Emergency Handling Mechanism is described as follows:

2.4.1 Evaluation (Assessment): qualified person or persons (Expert) specifically designated for the

responsibility of evaluation or assessment and taking a decision about the Emergency Response is

nominated. Mechanism of Responding to Emergency can follow the following path.

Incident Response

Misfortunes (e.g. Blisters,

Thorn Prick etc)

Response Level 1: Leader or the First Aider addresses the issue.

Requisite treatment given. Incident documented. Schedule / Time

Frame impact minimal.

Minor Injuries / Incidents (e.g.

Sprains, wounds etc)

Response Level 2: Qualified First Aider addresses the issue and

administers treatment. Incident documented. External help sought if

necessary. Considerable Impact on Schedule / Time Frame.

Serious Injuries (but not life

threatening) where

evacuation of the casualty is

necessary.

Response Level 3: Qualified First Aider addresses the issue and

administers treatment. Incident documented. External help sought if

necessary. Evacuation procedures acted upon. Major Impact on

Schedule / Time Frame which may lead to abortion of the event.

Fatal / Near Fatal Incidents Response Level 4: Leader along with Qualified First Aider addresses

and evaluates, Emergency Handling Procedures are implemented.

Communication and Evacuation procedures acted upon. Major

Impact on Schedule / Time Frame which leads to abortion of the

event.

2.4.2 Organization shall prepare pre-determined ‘Emergency handling and Response Plan’ for all high risk

activities, which is pre-approved by the management of the organization. This plan is inclusive of

1. Response Protocol assigning responsibilities and Roles of the qualified individuals such as

Rescuers, First Aiders, Communicators, Supervision etc and to determine the path of handling the

crisis.

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2. Making sure the inclusion and availability of Necessary Equipment for Search, Rescue,

Evacuation and Communication in the Group.

3. Making sure the arrangements for Providing First Aid and or Medical Assistance are in place.

4. Making sure that each group has with it requisite amount of ‘emergency-cash’ to help in

handling emergency situations.

5. Communication and Reporting Mechanism will be taking care of the inclusion and availability of

communication equipment e.g. walkie-talkie sets. Also it will ensure the inclusion of specific

support persons e.g. Mail Runners, in case of very remote locations for quick communication and

reporting to the outside world.

6. Rescue and Evacuation Protocols and Procedures clearly defining the steps to be taken in case

of a crisis.

7. Post Incidence Debrief and Review.

3.0 Records for Verification

• Emergency Response Plan which is pre-approved by the management

Safety guidelines by ec 12 risk management r 4

Education

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