S54_Civil Rights Labor Management Systems_LTC2013

7/29/2019 S54_Civil Rights Labor Management Systems_LTC2013

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2013 AASHTO

AASHTOWare Project Software

in Louisiana

AASHTOWare Project Preconstruction

AASHTOWare Project Civil Rights & Labor

presented by:

Pamela Barry, Info Tech, Inc.


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2013 AASHTO

Agenda

About the software AASHTOWare Project Preconstruction

AASHTOWare Project Civil Rights & Labor

Current status of the implementation

Implications for internal/external users


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2013 AASHTO

CostEstimation

PS&EEstimate

ProposalPreparation

ContractorManagement

Bid Letting

Construction

& MaterialsManagement

DecisionSupport

ContractAward

AASHTOWare Projects integrated solution

Project

Development

Civil Rights &Labor

Management


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2013 AASHTO

What is AASHTOWare Project

Preconstruction? Jointly developed, comprehensive system for

managing project information and automating

processes during the early phases of a

construction project including proposalpreparation, estimation, bid letting management,

and project award

36 state transportation agencieslicensing/evaluating


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2013 AASHTO

Preconstruction features

Online system for managing project information

and automating processes during the early phases

of a construction project

Manages

Proposal preparation

Estimation

Bid letting management Project award


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2013 AASHTO

Preconstruction features (contd)

Permits the flexible definition of a project and its

associated funding requirements

Tracks and manages project cost information Supports preparation of the engineers estimate for

Federal Aid highway construction projects


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Bid LettingsEstimation Construction

AASHTOWare Project modules

SiteManager

BAMS/DSS

Expedite

Cost Estimation

Contract

Administration

FieldManager

Civil Rights& Labor

TRACER

Estimator

Preconstruction

Projects &Proposals


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Bid letting management

Allows:

Projects to be combined into proposals for bid letting

Selection of a group of proposals for a bid letting

package

Aids in:

Advertising bids

Tracking plan and proposal holders Processing bid information


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Bid letting management (contd)

Data entry with full edit checking and verification

for vendor bids

Produces the bid tabulation report

Performs analyses on received bids and facilitates

bid evaluation and award decisions

Maintains the Plan Holders List

Produces mailing lists

Maintains information for invoicing vendors for

proposals and plans purchased


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Letting and awards reports

Notice to Contractors

Bid Tab Edit

Bid Letting Summary Bid Tab Analysis

Low Bid Item Analysis

Contract Schedule of Prices

Final Detailed Cost Estimate and Funding

Summary

Plan Holders List


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SiteManager

BAMS/DSS

Expedite

Cost Estimation

Contract

Administration

FieldManager

Civil Rights& Labor

TRACER

Estimator

Preconstruction

Projects &Proposals


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What is AASHTOWare Civil Rights &

Labor? A comprehensive web-based application allowing

agencies to receive and process the data required to

meet federal and state requirements for civil rights

and labor compliance activities One unified software application that improves the

quality of the information, eliminates duplicate data

entry, and significantly reduces the time and effort to

perform important tasks such as federal reporting,

disparity studies, and data analysis (e.g. payrolls)

18 state transportation agencies licensing/evaluating.


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Key functions of Civil Rights & Labor

Equal Employment Opportunity and Affirmative

Action monitoring

Electronic wage decisions and wage and labor

compliance monitoring

Automated checking of submitted electronic

contractor payrolls and extensive exception

reporting DBE certifications and DBE/MBE/WBE program

monitoring

Prompt/actuals payment submittals and monitoring


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Key functions of Civil Rights & Labor

(contd) Good faith efforts (e.g. bidder/quoter submittals)

Civil rights, labor, on-the-job training (OJT), and

DBE reporting

DBE and OJT contract and annual goal setting

Access to and use of the application by external

parties (for example, contractors, subcontractors,

FHWA, cities, and counties)


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SiteManager

BAMS/DSS

Expedite

Cost Estimation

Contract

Administration

FieldManager

Civil Rights& Labor

TRACER

Estimator

Preconstruction

Projects &Proposals


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Louisiana DOTD project status

Preconstruction

July/August 2013

Parallel testing will occur March 2013 through April/May

2013

Civil Rights & Labor

Internal access- November 2013

Civil Rights & Labor External access- March/April 2014

Currently targeting a pilot process with contractors

approximately September 2013 January 2014


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Louisiana DOTD project status (contd)

Efforts focused on the Preconstruction and Civil

Rights & Labor (Internal Access) customizations

(e.g. UI customizations, custom reports, user roles,

etc.).

Planning to implement the Civil Rights & Labor

Payroll and Subcontract Payments external access

functionality. DBE Commitment and Bidder/Quoter not yet

determined


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Contractors role payrolls

External access

Toolkit

What to consider before submitting

Export a file from payroll system with the data and

that is loaded into the Civil Rights & Labor

Sign/approve the payroll

Subcontractors can then access the software toconfirm


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Contractors Role prompt/actual

payments Prime contractor accesses Civil Rights & Labor to

enter data related to payments made to

subcontractors and suppliers

Subcontractors/suppliers access Civil Rights &

Labor to verify the payment received

Subcontractors/suppliers can also enter data

related to payments they have made to theirsubcontractors and suppliers


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Questions?

S54_Civil Rights Labor Management Systems_LTC2013

Documents

Transcript of S54_Civil Rights Labor Management Systems_LTC2013