S UCCESSFUL M EETINGS Productive meetings are not accidents!
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Transcript of S UCCESSFUL M EETINGS Productive meetings are not accidents!
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SUCCESSFUL MEETINGSProductive meetings are not accidents!
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Plan with a purpose
Take the steps needed to get you to your end goal!
“BEGIN WITH THE END IN MIND”
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PURPOSEFUL PLANNING
•Define the objective of the meeting
•Who needs to attend?
•Structure of the meeting
•Location/Time
•Set an agenda
•Select a leader
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THE AGENDA
•Gives Direction
•States Objectives
•Topics
Follow your agenda
Distribute it ahead of
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OBJECTIVES•What do you want to accomplish?•Solve a problem•Make a decision
Keep your objectives clear!
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INVITE/LOCATION
•Who should attend?
•Who needs to be there?
•Select a convenient location for your meeting type…keep in mind your needs!
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MEETING STRUCTURE
•Brainstorming
•Guest speaker
•Panel Sessions
•Demonstration
Whatever technique you select should have the greatest impact on your desired outcome!
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SELECT A LEADER
•Keeps you focused and on topic
•Clarify and paraphrase key ideas.
•Ask open-ended questions to encourage
input
•Keep the focus on ideas and objectives, not people.
•Assign next steps throughout the meeting. •Make all next steps specific assignments
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WHERE DOES THE TIME GO?
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ETIQUETTE
•Start and Stop on Time
•Be on time
•Be prepared/ Be relevant
•Participate
•Do not interrupt
•Do not hold “side bar” conversations
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THE USUAL SUSPECTS
•The Late Arriver
•The Meeting Hijacker
•The Techie
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Tips
Apple- Steve Jobs, more is not merrier
Our attention span is between 10-18 minutes (Steve Jobs at Stanford, MLK)
Facebook and Google-Think on your feet
Microsoft-Share air time (Frank the chicken)
American Express-Know your purpose in 5 words or less
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APPLAUSE