WelcomeNovember 2009

SPONSORED PROJECTS INFORMATION NETWORK

SPIN Meeting Agenda

Procurement Card (P-card)Lisa Blanton, P-Card Administrator, LogisticsSPA Hot TopicsCari Benveniste, Award Analysis Manager, SPACost SharingCari Benveniste, Award Analysis Manager, SPAEffort Update

Nancy Duncan, Quality Standards Manager, SPA

SPIN Meeting Agenda

RGC Hot TopicsJesse Null, Grants & Contracts Manager, Research

Grants & Contracts (RGC)NIH UpdateDeb Golden-Eppelein, Director, RGCGrants.gov UpdateKellie Guentert, Assistant Director, RGC

Procurement Card

Lisa BlantonProcurement Card Administrator, Logistics

SPA Hot Topics

SPA Hot Topics

P-Card Online

Questions?Please contact Lisa Blanton at blantonl@ohsu.edu or

4-4583 for more information

SPA Hot Topics

Cari BenvenisteAward Analysis Manager, SPA

SPA Hot Topics

ARRA charges prior to OGA account set-upPDA End Dates are extending to 2025Hosting Groups & Guests GuidelinesOrg chart updateCheck attachmentsHoliday Closures

SPA Hot Topics

Tuition/Fee ReminderInternational Fee cannot be charged to a grantMarch Wellness can be charged for non-West

Campus studentsMinimum tuition charge is $500 per term

Cost Sharing Policy

Cari BenvenisteAward Analysis Manager, SPA

Cost Sharing Policy

OHSU Cost Sharing Policy available at: http://www.ohsu.edu/research/rda/spa/docs/cost_share_proc.pdf

Departments now able to use Mission Codes to track voluntary committed cost sharing!

OGA Cost Share account MUST be setup for mandatory cost sharing

SPA analyst will email ADFM/PDFM with cost share information request when parent grant is setup.

Effort Update

Nancy DuncanQuality Standards Manager, SPA

Effort Update

Jan-Jun 09 Period-Currently 98% CertifiedPlease submit the remaining Effort Statements

If you have any questions, please contact Amber Roberts at spaeffrt@ohsu.edu or 4-6984

Effort Advisory PanelFirst meeting will be mid December. If you are

interested, please contact Nancy Duncan at duncanna@ohsu.edu or 4-4850

Effort Audit

RGC Hot Topics

Jesse NullGrants & Contracts Manager,

RGC

RGC Hot TopicsPPQ - If you’ve emailed a scanned, fully signed PPQ

to your GCA, please DO NOT mail a hard copy or fax a copy.

ARRA Subouts – get your requests into us quickly – SPA has reporting requirements and we need to get the subouts set up

Continuing ResolutionGCA Update/Department Distribution Updated

http://www.ohsu.edu/research/rda/documents/RGC%20Account%20Distribution%20List.pdf

RGC Closed Friday, November 27

NIH Update

Deb Golden-EppeleinDirector, RGC

NIH Update

2590 (E-Snap) ChangesEffective beginning October 2009New All Personnel Report replaces Senior/Key

Personnel report.must include anyone who worked on the project 160

hours or more (8.3%) annually during any given budget period regardless of where salary was paid.

Postdocs with one person month of effort or more must have Commons user ID.

Inclusion of Changes to Innovative PotentialPI now asked to provide this information in Section B

of the Progress Report Summary, Studies and Results

NIH Update

Biographical SketchPersonal qualifications statement for senior and key

personnel describing their experience and qualifications that uniquely suit them to work on the project.

New biosketch only required for NEW senior/key personnel added to the project.

Reminder to limit publications to 15.

NIH Update

Human Embryonic Stem Cells (HESCs)Newly added to Progress Report Summary under

Section D, Plans as Item E Human Embryonic Stem Cell line(s) Used

To note if research involving HESCs is different than previously proposed including use of a different HESCs line.

Changes published in NOT-09-139 and 150.

NIH Update

Significant to 424 R&R proposal applications and resubmission after January 25th

Page limitation cut in halfSpecific AimsResearch StrategyResourcesBiosketch

NIH Update

Training for these and eSNAP changes scheduled for:Funding Focus, Thursday, December 10

Focused on form changes, download new parent announcements and changes to eSNAP and paper progress reports.

Special Forums and Targeted Workshops to be announced beginning in December

Grants.gov Update

Kellie GuentertAssistant Director, RGC

Grants.gov Update

Forms are changing!NIH will be reissuing all funding opportunities in

December – no date setWhat does this mean for the Adobe forms?

NIH – Anything that can’t be submitted via InfoEd and is due after 1/25 you should not download your application until after NIH reposts their funding opportunities

Other Sponsors – do not start too early – sign up for email alerts for that funding opportunity in case the sponsor changes to the new forms

Grants.gov Update

Known Issues in Adobe FormsDUNS – if you mistype the DUNS # on the 424, it will

transfer to the budget pages. There is no way to correct – you will have to download a new copy of the application and start over.

Key Personnel – if you incorrectly add a key personnel you cannot delete them, you either need to replace their information with another individual or you need to download a new copy of the application and start over.

Human Subject Assurance number not always an editable field. NIH will temporarily change JIT in the Commons to allow this information to be submitted.

Grants.gov Update

What does this mean for InfoEd?We will be upgrading in December but we aren’t sure

when that will happen. InfoEd is preparing the code for all of the changes. We will send an email out to all InfoEd users when we schedule the upgrade.

If you are going to be submitting after 1/25, you can start your applications now. After the upgrade you will have to go back into the application and select the new funding opportunity which will bring in the updated forms.

Grants.gov Update

Known IssuesHuman Subject Assurance number not always an

editable field. NIH will temporarily change JIT in the Commons to allow this information to be submitted.

Others? Not sure until we test!

Please email your follow-up questions to:

spaedu@ohsu.edu

Follow-up Questions?

The next SPIN meeting will be:January 21, 2010

at 9:30amin UHS 8B-60

Mark your calendar!