RVSPUG – 8/27/2008

Meeting Workspaces in SharePoint

Meeting Workspace - Basics

• Sub-Site• Tied to Events• 5 types– Blank– Basic– Decision– Social– Multipage

• Outlook 2007 Integration

Meeting Workspace – Creating/Customizing

• Create Manually• Create From Calendar• Create from Outlook

• Recurrence• Share Items Across All Meetings

• Adding/Deleting Lists or Libraries (vs View)• Cannot Delete Attendees List

Meeting Workspace – Working with Outlook 2007

• Create an Meeting Invite in Outlook• Associate a Meeting Workspace• To: line becomes attendees – Communication only flows one way

• Invite contains link to Meeting Workspace• Synching Tasks to Outlook• Synching Document Library to Outlook

Meeting Workspace – Things to Know / Limitations

• Things to Know– All Meetings– Multi Pages– Permissions

• Limitations– Rollup View of Tasks– Document Library Visibility/Promotion– What happens in a meeting workspace STAYS in a

meeting workspace!

Meeting Workspace –What it is and is NOT

• IS– Nice Template for Recurring Meeting– Nicely integrated with Outlook 2007– Good way to keep track of ongoing actions from a

recurring meeting• IS NOT– Not WebEx or LiveMeeting– Not a project site– Not visible at a higher level

Meeting Workspace – Questions

• Robin?• Brian?• Anyone else?