RSA Security Inc. All right reserved. - Fuji...

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

NetWare is a registered trademark of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

RSA, BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States and/or other countries.RSA Security Inc. All right reserved.

All product/brand names are trademarks or registered trademarks of the respective holders.

Permission has been obtained from Microsoft Corporation for use of software screen shots.

For information on license, refer to About License.

XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation and Fuji Xerox Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not

be copied or modified in whole or part, without the written consent of the publisher.2. Parts of this manual are subject to change without prior notice.3. We welcome any comments on ambiguities, errors, omissions, or missing pages.4. Never attempt any procedure on the machine that is not specifically described in this manual.

Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents

1

Table of Contents

Table of Contents ........................................................................................................ 1

1 Before Using the Machine ........................................................................................ 7

Preface ........................................................................................................................ 8

Types of Manuals ........................................................................................................ 9

Using This Guide ....................................................................................................... 10

Organization of This Guide ................................................................................... 10

Conventions .......................................................................................................... 10

Safety Notes .............................................................................................................. 12

Electrical Safety .................................................................................................... 13

Machine Installation .............................................................................................. 14

Operational Safety ................................................................................................ 16

Consumable.......................................................................................................... 18

Regulation ................................................................................................................. 19

Radio Frequency Emissions (Class B) ................................................................. 19

Product Safety Certification (CB) .......................................................................... 19

Regulatory Information for RFID ........................................................................... 19

Environment .............................................................................................................. 20

Legal Notice............................................................................................................... 21

2 Product Overview .................................................................................................... 23

Machine Components................................................................................................ 24

Power On / Off........................................................................................................... 30

Powering On ......................................................................................................... 30

Powering Off ......................................................................................................... 30

Circuit Breaker........................................................................................................... 31

Power Saver Mode .................................................................................................... 32

Changing the Power Saver Mode Change Interval............................................... 32

Exiting the Power Saver Mode.............................................................................. 34

Interface Cables ........................................................................................................ 35

Using the USB Interface ....................................................................................... 35

Using the Ethernet Interface ................................................................................. 35

Control Panel............................................................................................................. 36

Customizing the Control Panel ............................................................................. 37

Full Size Color UI (Optional) ................................................................................. 41

Differences from the Standard Control Panel ....................................................... 43

Entering Text ............................................................................................................. 50

3 Copy.......................................................................................................................... 51

Copying Procedure.................................................................................................... 52

Step 1 Loading Documents................................................................................... 52

2

Step 2 Selecting Features .....................................................................................54

Step 3 Entering the Quantity..................................................................................55

Step 4 Starting the Copy Job.................................................................................55

Step 5 Confirming the Copy Job in the Job Status ................................................56

Operations during Copying.........................................................................................57

Stopping the Copy Job ..........................................................................................57

Changing the Number of Copies ...........................................................................58

Interrupting the Copy Job ......................................................................................58

Copy ...........................................................................................................................60

Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................60

Paper Supply (Selecting the Paper for Copying) ...................................................62

2 Sided Copying (Making 2 sided Copies).............................................................64

Image Shift (Shifting the Image Copy Position) .....................................................65

Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................66

Lighten/Darken (Adjusting the Copy Density)........................................................66

Image Quality .............................................................................................................67

Original Type (Selecting the Document Type).......................................................67

Image Options (Adjusting Copy Density / Sharpness of images) ..........................68

Background Suppression (Erasing the Background Color of Documents) ............68

Layout Adjustment......................................................................................................69

Book Copying (Copying Facing Pages onto Separate Sheets) .............................69

2 Sided Book Copy (Making 2 Sided Copies of Facing Pages).............................70

Original Size (Specifying the Scan Size for the Document)...................................71

Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......72

Edge Erase (Erasing Edges and Margin Shadows of the Document) ...................73

Image Shift (Shifting the Image Copy Position) .....................................................73

Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally) .............75

Invert Image (Making Reversed Copies of Images) ..............................................76

Original Orientation (Specifying the Orientation of Loaded Documents) ...............76

Output Format ............................................................................................................78

Copy Output (Outputting by Specifying Finishing).................................................78

Booklet Creation (Creating a Booklet) ...................................................................80

Covers (Attaching a Cover to Copies) ...................................................................83

Transparency Separators (Inserting Blank Sheets between Transparencies) ......84

Multiple-Up (Copying Multiple Sheets onto One Sheet) ........................................85

Poster (Making Enlarged Copies Spread over Multiple Sheets)............................85

Repeat Image (Making Multiple Copies on One Sheet) ........................................86

Tab Margin Shift (Copying on Tab Paper) .............................................................87

Annotation (Adding Stamp/Date/Page Number to Copies)....................................88

Watermark (Printing Control Number on the Background) ....................................92

Secure Watermark (Managing Document Security) ..............................................95

Folding (Outputting Bi-Folded paper/Tri-Folded paper).........................................96

Preset Repeat Image (Making Multiple Copies on a Single Sheet).......................97

Output Orientation (Specifying Face Up or Down) ................................................97

Table of Contents

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ID Card Copying (Copying Both Sides of an ID Card) .......................................... 98

Job Assembly ............................................................................................................ 99

Build Job (Making Copies of Documents with Different Settings in a Single Operation) ............................................. 99

Sample Set (Checking the Finished Output of the Copy) ................................... 101

Combine Original Sets (Adding Originals) .......................................................... 102

Form Overlay (Making Copies to Overlay Documents) ...................................... 103

Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)............................................... 103

4 Scan ........................................................................................................................ 105

Scanning Procedure ................................................................................................ 106

Step 1 Loading Documents................................................................................. 106

Step 2 Selecting Features................................................................................... 108

Step 3 Starting the Scan Job .............................................................................. 109

Step 4 Confirming the Scan Job in Job Status ................................................... 110

Step 5 Saving the Scanned Data........................................................................ 111

Operations during Scanning .................................................................................... 112

Stopping the Scan Job........................................................................................ 112

Changing the Scan Settings ............................................................................... 113

E-mail ...................................................................................................................... 114

Address Book...................................................................................................... 114

Keyboard............................................................................................................. 116

Add Me................................................................................................................ 117

Recipient(s)......................................................................................................... 117

From.................................................................................................................... 118

Subject ................................................................................................................ 119

Message ............................................................................................................. 119

Scan to Mailbox ....................................................................................................... 120

Scan to PC .............................................................................................................. 121

Transfer Protocol ................................................................................................ 121

Address Book...................................................................................................... 121

Browse... ............................................................................................................. 122

Specifying a Destination ..................................................................................... 122

General Settings...................................................................................................... 124

Lighten/Darken (Adjusting the Scan Density) ..................................................... 124

2 Sided Originals (Scanning Both Sides of a Document) ................................... 124

Original Type (Selecting the Document Type) .................................................... 125

File Format (Selecting the Format of Scanned Data) ......................................... 126

Image Quality .......................................................................................................... 130

Image Options (Adjusting Scan Density and Image Sharpness) ........................ 130

Background Suppression (Erasing the Background Color of Documents) ......... 130

Layout Adjustment................................................................................................... 131

Scan Resolution (Specifying a Scanning Resolution)......................................... 131

2 Sided Originals (Scanning Both Sides of a Document) ................................... 131

4

Book Scanning (Scanning Facing Pages on Separate Sheets) ..........................131

Original Size (Specifying an Original Size) ..........................................................132

Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....133

Edge Erase (Erasing Edges and Margin Shadows in the Document) .................134

Reduce/Enlarge (Specifying a Scanning Ratio)...................................................135

Output Format ..........................................................................................................136

Read Receipts .....................................................................................................136

Split Send (Sending in Sections) .........................................................................136

File Name (Specifying the Filename to be Sent) .................................................137

Reply To (Set the Address for Reply) ..................................................................137

File Name Conflict (Setting Procedures When a File Name Conflicts with others)..................138

Document Name (Specifying the Filename to be Saved)....................................138

5 Send from Mailbox .................................................................................................139

Mailbox Operating Procedure...................................................................................140

Step 1 Opening the [Send from Mailbox] Screen ................................................140

Step 2 Selecting a Mailbox ..................................................................................140

Step 3 Checking/Selecting Mailbox Documents ..................................................140

Step 4 Operating Mailbox Documents .................................................................141

Selecting a Mailbox ..................................................................................................142

Checking/Selecting Mailbox Documents ..................................................................143

Printing/Deleting Documents in the Mailbox.............................................................144

[Mailbox - Print Settings] Screen .........................................................................144

Configuring/Starting Job Flow ..................................................................................147

Job Flow Restrictions...........................................................................................150

6 Stored Programming..............................................................................................151

Stored Programming Overview ................................................................................152

Registering/Deleting/Renaming Stored Programs ...................................................153

Registering Stored Program ................................................................................154

Deleting a Stored Program ..................................................................................154

Entering/Changing a Stored Program Name .......................................................155

Assigning/Changing Icons for Stored Programs..................................................155

Calling Stored Programs ..........................................................................................156

7 Computer Operations ............................................................................................157

Features Overview ...................................................................................................158

Print Driver...........................................................................................................158

Network Scanner Utility2 .....................................................................................160

CentreWare Internet Services .............................................................................160

Printing .....................................................................................................................164

E-mail Printing ..........................................................................................................165

Setup ...................................................................................................................165

Sending E-Mail ....................................................................................................165

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Importing Scanned Data.......................................................................................... 167

Importing to a TWAIN Compatible Application.................................................... 167

Importing Using Mailbox Viewer2 ....................................................................... 169

Importing Using CentreWare Internet Services .................................................. 171

Importing with the WebDAV Protocol.................................................................. 172

8 Server Fax .............................................................................................................. 173

About Server Fax..................................................................................................... 174

Fax Procedure ......................................................................................................... 175

Step 1 Loading Documents................................................................................. 175

Step 2 Selecting Features................................................................................... 177

Step 3 Specifying the Destination ....................................................................... 178

Step 4 Starting the Fax Job ................................................................................ 178

Step 5 Confirming the Fax Job in the Job Status................................................ 179

Operations during Faxing ........................................................................................ 180

Stopping the Fax Job .......................................................................................... 180

Changing the Scan Settings ............................................................................... 181

Fax........................................................................................................................... 182

Next Recipient (Sending Faxes to Multiple Recipients) ...................................... 182

Specifying a Destination Using the Address Book.............................................. 182

Specifying a Destination Using the Keyboard Screen ........................................ 183

Removing/Confirming Specified Recipient.......................................................... 183

General Settings...................................................................................................... 185

Lighten/Darken (Adjusting Density Level)........................................................... 185

2 Sided Originals (Transmitting 2-sided Originals) ............................................. 185

Original Type (Selecting the Image Quality Type for the Document).................. 186

Resolution (Specifying the Scanning Resolution) ............................................... 186

Layout Adjustment................................................................................................... 188

Original Size (Specifying the Scan Size for the Original).................................... 188

Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 189

Book Scanning (Scanning Facing Pages onto Separate Sheets)....................... 189

Reduce/Enlarge (Specifying the Scan Ratio for the Original) ............................. 190

Transmission Options.............................................................................................. 192

Delayed Start (Specifying Send Time)................................................................ 192

9 Glossary ................................................................................................................. 193

Glossary .................................................................................................................. 194

Index.............................................................................................................................. 199

1 Before Using the Machine

This chapter describes how to use this guide, as well as safety notes and legal notice you need to read before using the machine.

Preface .........................................................................................................8

Types of Manuals .........................................................................................9

Using This Guide ........................................................................................10

Safety Notes ...............................................................................................12

Regulation...................................................................................................19

Environment................................................................................................20

Legal Notice................................................................................................21


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Preface

Thank you for selecting the Fuji Xerox DocuCentre-II 7000/6000 (hereafter referred to as “the machine”).

This guide explains how to operate the machine and the precautions that must be followed during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

This guide assumes that an operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. For information on the environment of the personal computer in use, basic knowledge of networking environments, and how to operate a personal computer, refer to the manuals provided with the personal computer, operating system, and network system.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For instructions on configuring your network environment, refer to the Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS 3260)]. The equipment is manufactured under an ISO 9001 Quality System. The equipment is also certified in compliance with applicable standards by various national bodies.The equipment was tested and is certified by the New Zealand Ministry of Commerce in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to radio frequency interference regulations, and also complies with the Australian Communication Authority requirements.

NOTE:Machines intended for use in South Korea and Taiwan have been certified separately in compliance with their requirements.

Any unauthorized alteration, which includes the addition of new functions or the connection of external devices, may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

Types of Manuals

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Types of Manuals

We provide the following guides for optimum usage of the machine.

Included Manuals

Several manuals are included with this product. They are referred to as accompanying manuals.

These accompanying manuals include descriptions on configurations and operation of the product.

The following manuals are included with the machine.

User Guide (this guide)

Describes all the necessary steps for copy/print/scan.

Administrator Guide

Aimed toward machine administrators, as a guide to setting up the network environment and to solving problems that may occur with the machine.

Quick Reference Guide

Introduces the basic operations of the machine, as well as daily management and maintenance.

Manual (HTML)

A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.

Guides for Optional Accessories

Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for DocuCentre-II 7000/6000. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.

Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.


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Using This Guide

This guide provides all the necessary copy/print/scan operating procedures, and precautions.

Organization of This Guide

This guide consists of the following chapters.


Describes how to use this guide as well as cautions on using the product safely and legally.

2 Product Overview

Describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature.

3 Copy

Describes the copy features and operations.

4 Scan

Describes the scan features and operations.

5 Send from Mailbox

Describes the mailbox features and how to work with mailboxes.

6 Stored Programming

Describes the stored programming feature.

7 Computer Operations

Describes operations performed from a computer, such as printing documents, importing scanned documents, as well as using CentreWare Internet Services.

8 Server Fax

Describes the server fax features and operations.

9 Glossary

A glossary of terms used in this guide.

Conventions

The screen images and illustrations that are used in this guide are based on the machine configuration with the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide.

Important Indicates important information that you should read.

Note Indicates additional information on operations or features.

Using This Guide

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The following symbols are used in this guide:

" " : Cross-references in this guide, reference to other guides, messages displayed on the touch screen, names of CD-ROM, and input strings

[ ] : • The names of screens, tabs, buttons, features, and options displayed on the touch screen

• The names of menus, windows, dialog boxes, buttons, and other items displayed on computer monitors

< > button : Hardware buttons on the machine’s control panel

< > key : Keys on computer keyboards

> : • Indicates a path to a certain item within a procedure on the control panel. Example: When you see a procedure to "select [System Settings] > [Setup Menu] > [Mailbox]", this means that you need to first select [System Settings], then [Setup Menu], and lastly [Mailbox].

• Indicates a path to a certain item within a procedure on a computer.Example: When you see a procedure "to search for files and folders, select [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], then select [Search] and [For Files or Folders] in order to search for files and folders.

• The reference is indicated in the following manner:"Refer to "6 System Settings" > "Common Settings" > "Audio Tone" in the Administrator Guide." The sentence above means that you need to refer to a section "Audio Tone", which can be found under "Common Settings" in the chapter 6 System Settings of the Administrator Guide.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or paper.

, ,Short Edge Feed (SEF):Loading with one of the short edges of the document or paper.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction


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Safety Notes

Before using this product, read "Safety Notes" carefully for safety use.

This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use.

Follow all warning instructions marked on this product. The warning marks stand for the followings:

WARNING

Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information

Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility to do it is comparatively high.

Used for items that if not followed strictly, can lead to severe or fatal injuries.

Used for items that if not followed strictly, can cause injuries to user or damages to machine.

A symbol for items to pay attention to when handling machine. Follow instructions carefully to use machine safely.

A symbol for prohibited items. Follow instructions carefully to avoid any dangerous acts.

A symbol for items that must be performed. Follow instructions carefully to carry out these essential tasks.

Caution Flammable Explodable Electricshock

Heatedsurface

Moving object

Pinchedfingers

Prohibited No fire Do nottouch

Do not usein bathroom

Do nottear down

Keep awayfrom wet

Never touch

Instructions Unplug Ground/Earth

Safety Notes

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Electrical Safety

This product shall be operated by the power source as indicated on the product's data plate. Consult your local power company to check if your power source meets the requirements.

WARNING: Connect this product to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. The plug fits only into an earthed electrical outlet. If the plug doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug to connect the product to the electrical outlet that has no earth connection terminal.

Improper connection of a grounding conductor may cause electric shock.

Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.

Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and voltage of this product. See the data plate on the rear panel of this product for its rated ampere and voltage.

Never touch the power cord with wet hand. It may cause electric shock.

Do not place an object on the power cord

Always keep the plug connection free of dust. The dusty and damp environment may bring about minute electric current in a connector. It may generate heat and eventually cause a fire accident.

To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this product or the ones designated by Fuji Xerox.

The power cord is exclusive use for this product. Do not use it for any other product.

Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause electric shock or a fire accident.

If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off and unplug it. Access to a live machine interior may cause electric shock.

Do not unplug or re-plug this product with the switch on. Plugging and unplugging a live connector may deform the plug and generate heat, and eventually cause a fire accident.

Hold the plug not the cord when unplugging this product, or it may damage the cord and cause electric shock or a fire accident.

Switch off and unplug the product when it is not used over weekends or long holidays. It may cause deterioration of insulations and eventually electric shock or a fire accident.


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Once a month, switch off this product and check ifthe power cord is plugged firmly into an electrical outlet;the plug is not excessively heated, rusted or bent;the plug and electrical outlet are free of dust; andthe power cord is not cracked or worn down.

Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative.

Machine Installation

Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident.

Never locate this product in the following places:Near radiators or any other heat sourcesNear volatile flammable materials such as curtainsIn the hot, humid, dusty or poorly ventilated environmentIn the place receiving direct sunlightNear cookers or humidifiers

Locate this product on the level and sturdy surface that can withstand a weight of 500 Kg. Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product. Poor ventilation may cause overheat and a fire accident.

Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the product if an abnormal condition is noted.

(mm)

DocuCentre

50

779

581

323

1733

1591

8020 1025466

Safety Notes

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Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.

Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause injuries.

To keep this product in a good performance and condition, always use it in the following environment:Temperature: 10 - 32°CHumidity: 15 - 85%

When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation may form inside the product and cause a partial deletion on printing.

DocuCenre with C-Finisher with Booklet Maker and HCF (A4 1 Tray)

(mm)

50

779

581

3231470642 8020

1733

2212

(mm)

50

779

581

323

2780

1733

8020 1876

DocuCentre with Booklet Finisher D2, D2 Folder Unit, and HCF (A4 2 Tray)

804

10° 10°10°10°


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Operational Safety

The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation.

This product features safety design not to allow operators access to hazard areas. The hazard areas are isolated from operators by covers or protectors which require a tool to remove. To prevent electric shock and injuries, never remove those covers and protectors.

To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative.

The product emits smoke or its surface is unusually hot.The product emits unusual noise or odor.The power cord is cracked or worn down.A circuit breaker, fuse or any other safety device is activated.Any liquid is spilled into the product.The product is soaked in water.Any part of the product is damaged.

Do not insert any object into slots or openings of this product.

Do not place any of the followings on the product:Liquid container such as flower vases or coffee cupsMetal parts such as staples or clipsHeavy objects

If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire accident.

Do not use conductive paper such as carbonic paper or coated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners, or it may catch fire and cause explosion.

Never play the CD-ROM supplied with the product on an audio player. Always use a CD-ROM player. Otherwise, large sound may damage audio players or your ears.

Laser Safety

CAUTION: Any operations or adjustments not stated in the operation manual may cause hazardous light exposure and eventually burn injuries or loss of eyesight.

This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard. The product has no hazardous light emission as it features light protection components and covers to shut in all light beam during operation and maintenance.

Always follow all warning instructions marked on or supplied with this product.

To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

Safety Notes

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Keep electrical and mechanical safety interlocks effective. Keep the safety interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock.

A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground fault interrupter is normally ON ("|"). Check once a month if the ground fault interrupter works properly in accordance with the following procedures:

(1) Press TEST button to turn off the ground fault interrupter.

(2) Check the indication ("O"). It means that the ground fault interrupter circuit works properly.

(3) Return the ground fault interrupter switch to ON ("|").

If the circuit does not work properly, contact your local Fuji Xerox representative.

Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may cause injuries or burns. Switch off the product promptly and contact your local Fuji Xerox representative.

Never touch the paper output area of the finisher during operation. It may cause injuries.

Be careful in removing jammed staples.

Be careful not to get injured by waste staples when detaching a staple dust box.

Waste staples may come out with output paper. Be careful not to get injured by the staples.

Never touch safety interlocks. When a front cover is open, safety interlocks become activated to stop the machinery. Do not apply pressure on safety interlocks with a coin or screwdriver. Otherwise, the machinery may become activated and cause injuries.

Do not staple punched holes of paper. Sharp points of a staple may cause injuries.

Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries.

To move this product to another location, contact your local Fuji Xerox representative.

Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.

Provide proper ventilation to ensure the comfortable and safe environment.

Test button

Circuit Breaker


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Consumable

Store all consumables in accordance with the instructions given on its package or container.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.

If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

Keep the toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing the toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water.

If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary.

If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

Regulation

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Regulation

Radio Frequency Emissions (Class B)

This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This product generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this product does cause harmful interference to radio or television reception, which can be determined by turning this product off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between this product and the receiver.

Connect this product into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product.

Product Safety Certification (CB)

This product has been tested and found to comply with IEC60950-1:ed.1 and certified by NEMKO.

NEMKO : IEC60950-1:ed. 1

Regulatory Information for RFID

This product contains Radio Frequency Identification system device (RFID) and it is certified in compliance with applicable local laws and/or regulations.


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Environment

Emissions of dust, ozone and styrene from this product have been tested and found to comply with the Eco Mark criteria on chemical emission for copiers. According to the test procedures defined by JIS X6936, the test was performed under the condition of monochrome copying, using the toner type ApeosPort-II 7000/6000, DocuCentre-II 7000/6000 Toner (Black) that is recommended for this product.

For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges to make recycle parts, recycle materials or energy recovery.

Proper disposal is required for drums and toner cartridges no longer needed. Do not open drum and toner cartridge containers. Return them to your local Fuji Xerox representative.

For recovery of scarce resources, Fuji Xerox reuses the rechargeable batteries used in this product after the product is returned. Those batteries can be reused to make recycle materials and energy recovery.

Legal Notice

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Legal Notice

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

Currency

Banknotes and checks

Bank and government bonds and securities

Passports and identification cards

Copyright material or trademarks without the consent of the owner

Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

2 Product Overview

This chapter describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature.

Machine Components.................................................................................24

Power On / Off ............................................................................................30

Circuit Breaker ............................................................................................31

Power Saver Mode .....................................................................................32

Interface Cables..........................................................................................35

Control Panel ..............................................................................................36

Entering Text ..............................................................................................50

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Machine Components

This section describes the main components and functions of the machine.

No. Component Function

1 Duplex automatic document feeder(150 sheets)

Automatically feeds 2 sided originals from a stack.

Note • In this manual, the duplex automatic document feeder is abbreviated as “document feeder”.

2 Document glass Originals are loaded.

3 Control panel Consists of operation buttons, LED indicators and a touch screen.Refer to "Control Panel" (P.36).

4 Power switch Switches the power of the machine on/off.

5 Front cover Open this cover to access the insides of the machine to clear paper jams or replace consumables.

6 Tray 1, 2, 3, 4 Accommodates paper.

7 Bottom left cover Open this cover to access the insides of the machine to clear paper jams.If the Tray 6 is installed in the machine, move the Tray 6 to the left first.

8 Locking casters Used for locking the wheels of the machine. Lock these casters after moving the machine to its installation site.

9 Tray 6 (optional) Load papers here.

10 Tray 6 top cover Move the Tray 6 to the left and then open the top cover to clear paper jams.

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11 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in the Trays 1 to 4, and 6.

12 USB 2.0 interface connector

Connected to a USB cable.

13 10BASE-T / 100BASE-TX connector

Connected to a network cable.


14 Left cover The left cover slightly opens when the top cover is opened. Open this cover widely to clear paper jams.

15 Top cover Open this cover to access the insides of the machine to clear paper jams.

16 <Confirmation> indicator This indicator lights to confirm that the document is loaded correctly.

17 Document guides Use this guides to align the edges of the document.

18 Document feeder tray Load documents here.

19 Document output tray Receives scanned documents.

20 Document stopper Used when copying or scanning large size documents such as A3. Open the stopper rightward when using it.


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21 Output tray Receives documents.Two types of trays are available: a normal output tray and an optional offset stacking tray.

Note • When paper whose size is less than A4 is output from the machine with an output stacking unit, push in the extension flap.

22 Circuit breaker This breaker automatically turns the machine off when a current leakage is detected.

23 Waste toner bottle cover Open this cover to access the insides of the machine to replace the waste toner bottle.

24 Waste toner bottle Used to collect waste toner.

25 Fuser Fuses the printed image on the paper by fusing the toner. Do not touch this unit as it is extremely hot.

26 Lever Used to draw out the transfer unit.

27 Transfer unit Transfers toner images on the drum to paper. Open this cover to access the insides of the machine to clear paper jams.

28 Toner cartridge Contains toner (image forming powder).


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C-Finisher, C-Finisher with Booklet Maker

*1 Only available when C-Finisher with Booklet Maker is installed.Note • The C-Finisher and the C-Finisher with Booklet Maker are optional. In this manual, the C-

Finisher or the C-Finisher with Booklet Maker is abbreviated as "finisher".


1 Punch scrap container Collects the scraps from the puncher. Draw out the box when throwing the dust away.

2 Output tray Receives documents.

3 Exit cover Open this cover to access the insides of the machine to clear paper jams.

4 Finisher tray Stapled or punched documents are delivered.

5 Staple cartridge Contains staples. Pull out the cartridge to clear staple jams, or replace staples.

6 Booklet tray*1 Documents are delivered here when Folding is selected in the booklet creation function.

7 Front cover Open this cover to access the insides of the machine to clear paper or staple jams, replace staples, or throw punch dust away.

8 Booklet unit*1 This unit is for folding documents in half and stapling the folded documents.

9 Booklet staple cartridge Two staple cartridge for booklet creation (gutter) are installed. Remove this cartridge to replace staples or clear staple jams.

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Staple Finisher D2, Booklet Finisher D2


1 Interposer (Cover/Transparency separator tray)

Load papers for covers or transparency separators. Papers loaded here will not be used for copying or printing.

2 De-curl button Press this button to de-curl copied paper.

3 Output tray Receives copies when you select [Automatic sorting], [Collated], [Uncollated] or normal copy.

4 Finisher tray Receives copies when you select stapled, punched and Z-folded copies.

5 Circuit breaker This breaker automatically turns the machine off when a current leakage is detected.

6 Booklet output tray*1 Receives copies when you select Bi-Fold or Bi-Fold + Stapling.

7 Booklet output tray button*1 Press this button to deliver booklets to removal position.

8 Right cover Open to clear paper jam; replace staples or clear jammed staples; or replace the scraps from the puncher.

9 Staple cartridges for booklet*1

There are two staple cartridges for booklet. Remove these cartridges to replace staples and clear staple jams.

10 Staple scrap container Collects the scraps from the stapler. Remove this cartridge to replace the staple scrap container.

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*1 Only available when Booklet Finisher D2 is installed.

*2 Only available when D2 Folder Unit is installed.Note • The Staple Finisher D2 and the Booklet Finisher D2 are optional. In this manual, the Finisher

D2 or the Booklet Finisher D2 is abbreviated as "finisher".

HCF (A4 2 Tray)

11 Staple cartridge This cartridge contains staples. Remove this cartridge to replace staples and clear staple jams.

12 Punch scrap container Collects the scraps from the puncher. Open throw away the scraps.

13 Tri-Fold output tray*2 Receives copies when you select Tri-Fold In or Tri-Fold out.

14 Tri-Fold output tray button*2 Press this button to open tri-Fold output tray.

15 Left cover Open this cover to access the inside of the machine to clear paper jams.


1 Front cover for HCF (A4 2 Tray)

Open this cover to access the bottom left cover of the machine to remove the jammed paper.

2 Tray 6, 7 Load papers here for copying.

3 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in trays 1 to 4, 6, and 7.


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Power On / Off

Turn on the power before operating the machine.

The machine is ready for copy and print operation within 30 seconds after the power is turned on. The time may vary depending on the machine configuration.

Turn the machine off at the end of the day or when it is not in use for a long period of time. If you want to reduce power consumption, use the power saving feature.Important • Switching off the power of the machine may cause loss of data being processed.

For information on the power saving feature, refer to "Power Saver Mode" (P.32).

Powering On

The procedure for turning on the power is as follows.

1 Open the cover and press the power switch to the [ | ] position to turn the power on.

Note • The “Please wait...” message indicates that the machine is warming up. The machine cannot be used during warming up.

• While warming up, the machine is not ready to copy documents even if it displays the initial screen on the control panel.

Powering Off

The procedure for turning the power off is as follows.Important • Switching off the power of the machine may cause loss of data being processed.

1 Before turning the power off, make sure that all copy or print jobs have completely finished. Also, make sure that the <Online> indicator is not lit.

Important • Never turn the power off in the following instances:

- While data is being received

- While jobs are being printed

- While jobs are being copied

- While jobs are being scanned

2 Press the power switch to the [ ] position.

Important • Power-off processing is performed internally on the machine for a certain period of time after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.

Note • Before you turn the power back on after turning it off, first make sure that the touch screen has gone out.

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Circuit Breaker

The machine is provided with a circuit breaker.

In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring.

The circuit breaker is normally pressed to the upper side as shown in the figure on the right. If the circuit breaker is pressed to the lower sides, unusual conditions may occur. Please contact our Customer Support Center.

Circuit Breaker

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Power Saver Mode

The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration.

The Power Saver feature has two modes: [Low Power mode] and [Sleep mode].

The default time interval for switching to the [Low Power mode] and [Sleep mode] is one minute each. If the machine is left unused for one minute, therefore the machine will enter the [Sleep mode].

Low Power mode

In this mode, the power to the control panel and fuser unit is lowered to save power.

The touch screen goes out, and the <Power Saver> button on the control panel lights. To use the machine, press the <Power Saver> button. The <Power Saver> button goes out to indicate that the Power Saver feature is cancelled.

Sleep Mode

In this mode, the power is lowered more than in the Low Power mode.

The touch screen goes out, and the <Power Saver> button on the control panel lights. To use the machine, press the <Power Saver> button. The <Power Saver> button goes out to indicate that the Power Saver feature is cancelled.

Changing the Power Saver Mode Change Interval

The procedure for setting the Power Saver feature is as follows.

To activate the Power Saver feature, set both the times until the activation of Low Power Mode and Sleep Mode.Note • The time to activation of Low Power Mode and Sleep Mode can each be specified in 1

minute increments, from 1 to 240 minutes.

1 Press the <Log In/Out> button.

2 Enter the User ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm].

Note • The default User ID is "11111". When using the Authentication feature, a passcode is required. The default passcode is "x-admin".

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3 Select [System Settings].


5 Select [Common Settings].

6 Select [Machine Clock/Timers].

7 Select [ ].

8 Select [Auto Power Saver], and select [Change Settings].

9 Using [ ] and [ ], configure a power saver mode migration time from 1 to 240 minutes, in 1 minute increments.

From Last Selection to Low Power Mode

Set the time to move to the [Low Power Mode] after the last operation.Note • The default for [From Last Selection to Low Power Mode] is [1] minute. The Low Power

Mode cannot be disabled.

From Last Selection to Sleep Mode

Set the time to move to the [Sleep Mode] after the last operation.Note • The default for [From Last Selection to Sleep Mode] is [1] minute. Configure the [From Last

Selection to Sleep Mode] time to be longer than the [From Last Selection to Low Power Mode] time.

10 Select [Save].

11 Select [Close] repeatedly until the [System Settings] screen is displayed.

12 Select [Exit] to exit the System Administration mode.

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Exiting the Power Saver Mode

The following describes how to exit the Power Saver mode.The Power Saver mode is exited in the following instances:

Pressing the <Power Saver> button

Receiving data

Selecting [Apply] in CentreWare Internet Services

1 Press the <Power Saver> button.

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Interface Cables

When connecting the machine directly to a computer, use either the parallel interface or USB interface. When connecting to a network, use the Ethernet interface.

Using the USB Interface

The USB interface supports USB 2.0.

This section describes the installation procedure for the USB interface.

1 Ensure that the machine is off.

2 Connect the USB interface cable to the USB 2.0 interface connector on the side of the machine.

3 Connect the other end of the USB interface cable to a computer.

4 Switch on the machine.

5 Restart the computer.

For details of setting items, refer to "8 Printer Environment Settings" > "Installing When Using USB Port" in the Administrator Guide.

Using the Ethernet Interface

The Ethernet interface supports the following 2 types.

100BASE-TX

10BASE-T

This section describes the installation procedure for the Ethernet interface.

1 Ensure that the machine is off.

2 Connect the network cable to the Ethernet interface connector.

Note • Prepare a network cable suitable for your network connection. When changing the network cable, consult our customer engineers.

3 Switch on the machine.

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Control Panel

The following describes the names and functions of components on the control panel.


1 Contrast dial Adjusts the contrast of the touch screen. Use this dial to enhance or decrease the contrast.

2 Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features.

3 <Online> indicator Lights when the machine is sending or receiving data to or from a client.

4 <Job in Memory> indicator Lights when data is stored in the machine's memory.

You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to "4 Job Status" > "Printing and Deleting Stored Documents" in the Administrator Guide.

5 <Job Status> button Press this button to confirm or cancel currently executing or completed jobs, or to confirm or print saved documents.

6 <Review> button Press this button to open the [Review] screen. In this screen, you can check a list of the status of copy and scan features whose settings have changed from the defaults.

7 <Machine Status> button Press this button to confirm the machine status and meters, check the state of consumables, and print reports.

8 <Log In/Out> button Press this button to display the user ID input screen for System Administration mode or Login Setup/Auditron Administration.

9 <Power Saver> button If the machine is not operated for a certain specified period of time, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again.

10 Power switch Switches the power of the machine on/off.

11 <Clear All> button Returns the statuses of all displayed services to their default values. The machine will be reset to this state after it is turned on.

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Customizing the Control Panel

You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the <Custom> buttons, and items on the [All Services] screen.

1 Press the <Log In/Out> button.

2 Enter the user ID with the numeric keypad, and select [Confirm].

12 <Interrupt> button/indicator Press this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the interrupt indicator lights up. Pressing the <Interrupt> button again cancels the interrupt and the previous operation is resumed.In this manual, this button is indicated as the <Interrupt> button.

Some jobs cannot be executed during the interruption. For detail information, refer to "15 Appendix" > "Notes and Restrictions" > "Notes and Restrictions in the Interrupt Mode" in the Administrator Guide.

13 <Stop> button Press this button to stop the current copy job or communications.

14 <Start> button Press this button to start copying or scanning.

15 Numeric keypad Press these buttons to enter the number of copies, passwords and other numerical values.In this manual, these buttons are indicated as the “numeric keypad”.

16 <C (Clear)> button Press this button if you have entered the wrong numerical value with the numeric keypad.In this manual, this button is indicated as the <C> button.

17 <Dial Pause> button Used to insert a pause into a destination number.

18 <Custom> buttons (<Copy>, <Custom 2>, <Custom 3> buttons)

Used to call their associated features.To the buttons, you can assign [Language] or any features displayed on the [All Services] screen.

For information on assigning features to the buttons, refer to "6 System Settings" > "Common Settings" > "Screen/Button Settings" in the Administrator Guide.

19 <All Services> button Used to display the [All Services] screen.

You can change the features that appear in the <All Services> screen. For detail information, refer to "6 System Settings" > "Common Settings" > "Screen/Button Settings" in the Administrator Guide.


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Note • The default User ID is "11111". When using the Authentication feature, a passcode is required. The default passcode is "x-admin".



5 Select [Common Settings].

6 Select [Screen/Button Settings].

7 Select the item to be set or changed.

Setting the Initial Screen

Set the screen to be displayed after turning the machine on or canceling the Power Saver mode. This section describes how to set the [Send from Mailbox] screen as the initial screen, as an example.

1 Select [Screen Default], and select [Change Settings].

2 Select [Send from Mailbox].

Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

Setting the Screen to be displayed after Auto Clear

Set the screen to be displayed after Auto Clear. You can select from [Last Selection Screen] and [All Services].

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1 Select [Screen After Auto Clear], and select [Change Settings].

2 Select [Last Selection Screen] or [All Services].

Customizing the [All Services] Screen

By selecting features and their positions, you can customize the [All Services] screen that is displayed when you press the <All Services> button on the control panel.The following are the factory default features displayed on the [All Services] screen.Note • Unsupported features will not be displayed on the screen. Abnormal features will be grayed

out on the screen.

Copy

E-mail

Scan to Mailbox

Scan to PC

Send from Mailbox

Stored Programming

Language

Setup Menu

Print Mode

The following is the procedure to change the [Language] button displayed at the upper right corner of the first page of the [All Services] screen to the [Stored Programming] button, as an example.

1 Select [All Services], and select [Change Settings].

2 Select [Language].


3 Select [Services].

4 Select [Stored Programming].

Note • The layout of buttons in this screen is corresponding to the layout of those on the [All Services] screen when pressing the <All Services> button.

• You cannot assign the same feature to more than one button.

Services

You can select a feature button. The service buttons are the oval buttons in the [All Services] screen.

If you select [Not Set], the selected button position will remain empty.

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Additional Features

You can select an additional feature button. The auxiliary features appear in the [All Services] screen as rectangular buttons.

If you select [Not Set], the selected button position will remain empty.

Assigning Features to <Custom> Buttons

Assign features to the <Custom> buttons on the control panel: Custom 1 to Custom 3.

By assigning features to the <Custom> buttons, you can switch to the features without returning to the [All Services] screen. If you do not want to assign any feature to a button, select [Not Set].

As the factory defaults, [Copy] is assigned to the <Copy> button and no feature is assigned to the <Custom 2> or <Custom 3> button. The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language].

Attach the labels included in this product when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker, and then attach the label to the appropriate button.

The following is the procedure to assign [Send from Mailbox] to the <Custom 2> button, as an example. The same procedure can be applied to the <Custom 3> button.

1 Select [Custom Button 2], and select [Change Settings].

2 Select [Send from Mailbox].


Changing the Feature Screen

You can customize the screen layouts for the following features listed on the [All Services] screen.

Copy

E-mail

Scan to Mailbox

Scan to PCFor information on how to change the settings, refer to "6 System Settings" > "Copy Mode Settings" and "Scan/Fax Mode Settings" in the Administrator Guide.

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Full Size Color UI (Optional)

The following describes the names and functions of components on the control panel.


1 Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features.

2 <Custom> buttons (<Copy>, <Custom 2>, <Custom 3> buttons)

Used to call their associated features.To the buttons, you can assign [Language] or any features displayed on the [All Services] screen.

For information on assigning features to the buttons, refer to "6 System Settings" > "Common Settings" > "Screen/Button Settings" in the Administrator Guide.

3 <All Services> button Used to display the [All Services] screen.

You can change the features that appear in the <All Services> screen. For detail information, refer to "6 System Settings" > "Common Settings" > "Screen/Button Settings" in the Administrator Guide.

　　　　

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4 <Power Saver> button If the machine is not operated for a certain specified period of time, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again.

5 <Clear All> button Returns the statuses of all displayed services to their default values. The machine will be reset to this state after it is turned on.

6 <Interrupt> button/indicator Press this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the interrupt indicator lights up. Pressing the <Interrupt> button again cancels the interrupt and the previous operation is resumed.In this manual, this button is indicated as the <Interrupt> button.

Some jobs cannot be executed during the interruption. For detail information, refer to "15 Appendix" > "Notes and Restrictions" > "Notes and Restrictions in the Interrupt Mode" in the Administrator Guide.

7 <Stop> button Press this button to stop the current copy job or communications.

8 <Start> button Press this button to start copying or scanning.

9 Numeric keypad Press these buttons to enter the number of copies, passwords and other numerical values.In this manual, these buttons are indicated as the “numeric keypad”.

10 <C (Clear)> button Press this button if you have entered the wrong numerical value with the numeric keypad.In this manual, this button is indicated as the <C> button.

11 <Dial Pause> button Used to insert a pause into a destination number.

12 <Log In/Out> button Press this button to display the user ID input screen for System Administration mode or Login Setup/Auditron Administration.

13 <Machine Status> button Press this button to confirm the machine status and meters, check the state of consumables, and print reports.

14 <Review> button Press this button to open the [Review] screen. In this screen, you can check a list of the status of copy and scan features whose settings have changed from the defaults.

15 <Job Status> button Press this button to confirm or cancel currently executing or completed jobs, or to confirm or print saved documents.

16 Brightness dial Adjusts the brightness of the touch screen. Use this dial to enhance or decrease the contrast.

17 <Job in Memory> indicator Lights when data is stored in the machine's memory.

You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to "4 Job Status" > "Printing and Deleting Stored Documents" in the Administrator Guide.

18 <Online> indicator Lights when the machine is sending or receiving data to or from a client.


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Differences from the Standard Control Panel

Differences in the common feature

Differences in the copy feature

Tab Changes

List screen The buttons to jump to the first screen [ ] and the last screen [ ] are added.

Keyboard screen The [Clear All] button is added. This button allows you to delete all characters you entered at once.

Tab ItemFeature changed/

location Changes

General Settings Reduce/Enlarge Options for Preset % 12 scaling factors are preset.

Independent X-Y% A scaling factor can be entered with the numeric keypad.

Paper Supply Paper Color When [Enabled] is selected for [Paper Color] under [Customize Paper Supply Screen] in the System Settings, the paper colors specified under [Paper Tray Attributes] are displayed.

Size Detection When [Size Detection] is selected for [Other Attributes] under [Customize Paper Supply Screen] in the System Settings, the specified size detection method is displayed.

Options for Standard Size of Tray 5 (Bypass)

12 paper sizes are preset.

Image Quality Original Size Options for Standard Size


Mixed Sized Originals

- [Original Orientation] is added.

Edge Erase - [Original Orientation] is added.

- [Edge Erase] and [Border Erase] are added.

Image Shift - [Original Orientation] is added.

2 Sided Copying - [Original Orientation] is added.

Output Format Booklet Creation Covers [Printed Covers - Print Outside] is added.

Covers - Allows to specify the settings for a front cover and a back cover individually.

Multiple-Up - [Original Orientation] is added.

Annotation - [Original Orientation] is added.

[Stamp Position] screen

[Side 2] can be selected.

[Date Position] screen [Side 2] can be selected.

[Page Number] Screen

[-1/N-, -2/N-, -3/N-] and [Page1/N, Page2/N, Page3/N] are added to [Style].

[Page Number - Print On] Screen

Allows you to select [Include Covers/Separators] when specifying [All Pages].

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Differences in the scan feature

Differences in the scan feature (E-mail)

Output Format Watermark - [Original Orientation] is added.

Secure Watermark

Text Effect [Original Orientation] is added.

2 Sided Copying - [Original Orientation] is added.

Copy Output/Stapling


Job Assembly Build Job Separators [Printed Separator - Side 1], [Printed Separator - Side 2], and [Printed Separator - 2 Sided] are added.

Blank SeparatorsThe number of separators can be set from 1 to 99.

Printed Separator - Side 1Copies on Side 1 when inserting separators.

Printed Separator - Side 2Copies on Side 2 when inserting separators.

Printed Separator - 2-SidedCopies on the both sides when inserting separators.You can insert separators for the first document set.

Covers The machine does not copy on a cover when using the Build Job feature.

Screen during copying A [Sample Set] button is added.

Combine Original Sets


Delete Outside/Delete Inside



location Changes

Layout Adjustment

Original Size Options for Scan Size 17 paper sizes are preset.

Mixed Sized Originals


Reduce/Enlarge Options for Preset % 12 scaling factors are preset.

Options for [Output Size] when [Auto %] is selected.

17 scaling factors are preset.


location Changes

General Settings - - The tab configuration is changed.

Message - Up to 512 characters are allowed.

Tab Item Feature changed/location Changes

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Differences in the scan feature (Scan to Mailbox)

Differences in the scan feature (Scan to PC)

Differences in the mailbox feature

Important • If power supply is cut off immediately after a scanned document is stored in a mailbox, or if the hard disk space is insufficient to display thumbnails, documents in the mailbox may not be displayed in thumbnail view. In that case, display them in list view.

Differences in the stored programming feature

Tab Item Feature changed/location

Changes



location Changes



Changes

- Document List screen

- [List] and [Thumbnail] are added.List

Lists the documents stored in the mailbox, with their stored dates and pages.

ThumbnailDisplays the images and names of the documents stored in the mailbox.

- [Print/Delete] button is changed to [Print] button and [Delete] button.

- [Document Details] button and [Batch Print] button are added.

Document DetailsPreviews the selected document to allow you to check its details.

Batch PrintAllows you to print the selected multiple documents as one document.

- Up to 100 documents can be selected separately.


location Changes

- Stored Programming

- Up to 100 actions can be registered with one stored program.

- Stored Programming can be used for the scan settings of the remaining document stacks while Build Job is running.Up to 40 stored programs can be registered in the machine.

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Differences in the [Job Status] screen

Differences in the system settings feature


Changes

- - - The [Job Report] button is displayed on the screen that appears when selecting a job.Prints a job status information report.The name of the report output is [Job Report].


location Changes

Common Settings

Machine Clock/Timers

- The location is changed from [Connection Interval] under [NTP Time Synchronization].

Screen/Button Settings

All Services The name is changed from [Services] in [All Services].

All Services - Additional Features

The name is changed from [Additional Features] in [All Services].

Paper Tray Settings

Paper Tray Attributes The name is changed from [Paper Size/Type].The paper color can be set if you select [Enabled] for [Paper Color] under [Customize Paper Supply Screen].

Paper Tray Attributes on Setup Menu

The button name displayed on the [Setup Menu] screen is [Paper Tray Attributes].

Tray 5 (Bypass) Paper Size Defaults


Copy Mode Settings

General Settings Tab - Features Allocation

Features The name is changed from [Copy Tab].5 features

No feature can be allocated.7 features

Up to 3 features can be allocated.10 features

Up to 6 features can be allocated.

Preset Buttons Paper Supply - Button 2 - 5

Allows you to assign frequently used trays to the 2nd to 5th Paper Tray buttons.

Reduce/Enlarge - Button 3 - 5

Allows you to assign frequently used magnifications to the 3rd to 5th Reduce/Enlarge buttons.

Copy Defaults Reduce/Enlarge 14 buttons are available for Reduce/Enlarge.

Edge Erase Allows to set edge erase values for top, bottom, left, and right, individually.

Stamp Position Allows to specify [Side 1] and [Side 2].Side 1

9 positions are available.Side 2

Same as Side 1Opposite to Side 1

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Copy Mode Settings

Copy Defaults Date Position Allows to specify [Side 1] and [Side 2].Side 1



Page Number Style [-N/M-] and [Page N/M] are added.

Page Number Position Allows to specify [Side 1] and [Side 2].Side 1



Copy Control Stamp Position The name is changed from [Stamp Position on Side 2]. Advanced settings are available.

Stamp Position - Top LeftStamp Position - Top CenterStamp Position - Top RightStamp Position - Left CenterStamp Position - CenterStamp Position - Right CenterStamp Position - Bottom LeftStamp Position - Bottom CenterStamp Position - Bottom Right

Date Position The name is changed from [Data Position on Side 2]. Advanced settings are available.

Date Position - Top LeftDate Position - Top CenterDate Position - Top RightDate Position - Bottom LeftDate Position - Bottom CenterDate Position - Bottom Right

Page Number Position The name is changed from [Page Number Position (Side 2)]. Advanced settings are available.

Page Number Position- Top LeftPage Number Position - Top CenterPage Number Position - Top RightPage Number Position - Bottom LeftPage Number Position - Bottom CenterPage Number Position - Bottom Right

Quantity Display The items are added.Quantity and MemoryQuantity and Original CountQuantity (Big Font)

Original Size Defaults

Number of Buttons 17 paper are preset.

Reduce/Enlarge Presets

Number of Buttons 12 paper are preset.


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Customizing the [All Services] Screen

By selecting features and their positions, you can customize the [All Services] screen that is displayed when you press the <All Services> button on the control panel.The following are the factory default features displayed on the [All Services] screen.For information on how to change the settings, refer to "6 System Settings" > "Common Settings" > "Screen/Button Settings" in the Administrator Guide.

Note • Unsupported features will not be displayed on the screen. Abnormal features will be grayed out on the screen.

Copy

E-mail

Scan to Mailbox

Scan to PC

Send from Mailbox

Stored Programming

Language

Setup Menu

Print Mode

Network Settings PKI (Public Key Infrastructure) Settings

SSL/TLS Settings [Device Certificate - Server], [Device Certificate - Client], and [Remote Server Certificate Validation] are added.Use the numeric keypad or keyboard displayed on the screen to enter values.

Scan Mode Settings

General Settings Tab

Reduce/Enlarge - 2nd to 3rd Buttons

Allows to assign the reduce/enlarge ratios to 2 buttons.

2nd3rd

12 scaling factors are preset.

Original Size Defaults

Original Size Defaults 1 to 17

The number of buttons is 17.

Output Size Defaults

Output Size Defaults 1 to 17


Reduce/Enlarge Presets

Reduce/Enlarge Presets 1 to 12


Mailbox Settings - - [Mailbox/Stored Document Settings] is divided into [Mailbox Settings] and [Stored Document Settings].

Login Setup/Auditron Administration

Charge/Private Print Settings

Charge/Private Print Settings

The name is changed from [Charge Print Settings].


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Changing the Feature Screen

You can customize the screen layouts for the following features listed on the [All Services] screen.

Copy

E-mail

Scan to Mailbox

Scan to PCFor information on how to change the settings, refer to "6 System Settings" > "Copy Mode Settings" and "Scan/Fax Mode Settings" in the Administrator Guide.

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Entering Text

During operations, a screen for entering text sometimes appears. This section describes how to enter text.

You can enter the following characters: numerals, letters, and symbols.

Item Description

Entering letters and numerals If you select [Shift], capital letters appear. To return to lowercase, select [Shift] again.

Entering symbols Select [Symbol].

Note • Depending on the keyboard, the [Symbol] button may be displayed as [More Characters].

Entering a space Select [Space].

Deleting characters Select [Backspace]. You can delete one character at a time.

3 Copy

This chapter describes the basic copy procedures and the copy features provided by the machine.

Copying Procedure .....................................................................................52

Operations during Copying .........................................................................57

Copy ...........................................................................................................60

Image Quality..............................................................................................67

Layout Adjustment ......................................................................................69

Output Format.............................................................................................78

Job Assembly .............................................................................................99

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Copying Procedure

This section describes the basic copy procedures. The following shows the reference section for each procedure.

Step 1 Loading Documents .........................................................................................................52

Step 2 Selecting Features ............................................................................................................54

Step 3 Entering the Quantity.......................................................................................................55

Step 4 Starting the Copy Job.......................................................................................................55

Step 5 Confirming the Copy Job in the Job Status .....................................................................56

Step 1 Loading Documents

There are two methods for loading documents:

Document Feeder

Single sheet

Multiple sheets

Document Glass

Single sheet

Bound documents, such as books

Document Feeder

The document feeder supports single and multiple sheet documents with sizes from 139.7 x 210 mm (A5, 5.5 x 8.5 inches) to 297 x 432 mm (A3, 11 x 17 inches).

The document feeder automatically detects standard size documents. For non-standard size documents, input the size in the [Original Size] screen.For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the Document)" (P.71).

Note • The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information about paper size settings, refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

The document feeder accepts the following number of sheets.

For information about copying mixed sized documents, refer to "Mixed Sized Originals (Scanning Different Size Documents Simultaneously)" (P.72).

Important • Place folded or creased documents on the document glass to avoid paper jams.

• Two sided scanning of lightweight paper 38 - 49 g/m2 is not supported.

Document Type (Weight)Number of

Sheets

Lightweight paper (38 - 49 g/m2) 150 sheets

Plain paper (50 - 80 g/m2) 150 sheets

Heavyweight paper (81 - 157 g/m2) 100 sheets

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1 Remove any paper clips and staples before loading the document.

2 Adjust the movable document guides to match the size of the document loaded.

Note • When loading a large document such as A3, open the document stopper rightward.

3 Place the document (the front side of 2-sided document up) face up in the center of the document feeder.

Note • The indicator lights up when the document is loaded correctly.

Document Glass

The document glass supports a single sheet, a book, or other similar documents up to 297 x 432 mm (A3, 11 x 17 inches).Important • After using the document glass, close the document cover.

The document feeder automatically detects standard size documents. For non-standard size documents, input the size in the [Original Size] screen.For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the Document)" (P.71).

Note • The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information on the paper size settings, refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

1 Open the document cover.

Important • Ensure that a screen is displayed on the control panel, and then load a document. If a document is loaded before a screen is displayed, the machine may not properly detect the document size.

WARNING


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2 Place the document face down, and align it against the top left corner of the document glass.

3 Close the document cover.

Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.

Step 2 Selecting Features

You can select copy features under [Copy] on the [All Services] screen.Note • Features displayed may vary depending on the model you are using.

• To use the Login Setup feature or Auditron Administration feature, a user ID and passcode may be required. Ask your system administrator for the user ID and passcode.

1 Press the <All Services> button.

2 Select [Copy].

3 If the previous settings still remain, press the <Clear All> button.

4 Select the features to set from each tab as necessary.

The following shows the reference section for each feature."Copy" (P.60)

"Image Quality" (P.67)

"Layout Adjustment" (P.69)

1 2 3

4 5 6

7 8 9

0 #

C <All Services> button

1 2 3

4 5 6

7 8 9

0 #

C

<Clear All> button

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"Output Format" (P.78)

"Job Assembly" (P.99)

Step 3 Entering the Quantity

You can enter up to 9999 for the number of copies.

1 Enter the number of copies using the numeric keypad. The number of copies entered appears on the upper right of the touch screen.

2 If you enter an incorrect value, press the <C> button and then enter the correct value.

Step 4 Starting the Copy Job

1 Press the <Start> button.

Important • If the document has been set in the document feeder, do not hold down the document while it is being conveyed.

• Copies cannot be made if a copy protection code is detected.

Note • If a problem occurs, an error message appears in the touch screen. Solve the problem in accordance with the message.

• You can set the next job during copying.

• While warming up, the machine is not ready to copy documents even if it displays the initial screen on the control panel.

If you have more documents

If you have another document, select [Next Original] on the touch screen while the current document is being scanned. You can scan multiple documents for later output.

1 2 3

4 5 6

7 8 9

0 #

C

Numeric keypad

1 2 3

4 5 6

7 8 9

0 #

C

<C> button

1 2 3

4 5 6

7 8 9

0 #

C

<Start> button

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2 Select [Next Original] while scanning is in progress.

Note • When using the document feeder, load the next document after the machine has finished scanning the first document.

• When the above screen is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents.

3 Load the next document.

4 Press the <Start> button.If you have more documents, repeat Steps 3 and 4.

5 When all documents have been scanned, select [Last Original].

Step 5 Confirming the Copy Job in the Job Status

1 Press the <Job Status> button.

2 Confirm the job status.


1 2 3

4 5 6

7 8 9

0 #

C

<Job Status> button

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This section describes available operations during copying. The following shows the reference section for each feature.

Stopping the Copy Job ............................................................................................................... 57

Changing the Number of Copies................................................................................................ 58

Interrupting the Copy Job........................................................................................................... 58

Stopping the Copy Job

To cancel the copy job in progress, follow the procedure below.

1 Press either [Stop] on the touch screen or the <Stop> button on the control panel.

2 Select [Cancel].

Note • If two or more jobs are in progress, a confirmation screen appears for each job. Select [Start] or [Cancel] depending on whether you want to start or cancel the job.

If the screen shown in step 2 does not appear even after you press the <Stop> button on the control panel:

Depending on the jobs in progress, screens for canceling jobs may not appear. In that case, use the following procedure to cancel a copy job on a job status screen.


1 2 3

4 5 6

7 8 9

0 #

C

<Stop> button

1 2 3

4 5 6

7 8 9

0 #

C

<Job Status> button

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4 Select the job to cancel, and then select [Stop].

Changing the Number of Copies

You can change the number of copies that is set initially during scanning or copying the document.


2 Select [Change Quantity...].

3 Set the number of copies with the numeric keypad. The new quantity must include the number of copies that have already been printed. When reducing the quantity, you cannot enter a number less than the number of copies that have already been printed.


Interrupting the Copy Job

You can temporarily suspend the current continuous copy job to give another job higher priority.

1 Press the <Interrupt> button.

Note • The interrupt indicator lights up to indicate that the machine is in the job interrupt mode.

1 2 3

4 5 6

7 8 9

0 #

C

<Stop> button

1 2 3

4 5 6

7 8 9

0 #

C

<Interrupt> button


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2 Load the interrupt document and set features if necessary.

3 Set the number of copies with the numeric keypad.


5 After you have finished making the interrupt copy, press the <Interrupt> button.

Note • The interrupt indicator goes out to indicate that the interrupt is cancelled.

• Remove the interrupt document from the document glass when using the document glass.

6 Press the <Start> button. The suspended copy job is resumed.

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Copy

You can set the basic features on the [Copy] screen. The following shows the reference section for each feature.

Reduce/Enlarge (Making Enlarged/Reduced Copies) ................................................................60

Paper Supply (Selecting the Paper for Copying) ........................................................................62

2 Sided Copying (Making 2 sided Copies) .................................................................................64

Image Shift (Shifting the Image Copy Position).........................................................................65

Edge Erase (Erasing Edges and Margin Shadows in the Document) .........................................66

Lighten/Darken (Adjusting the Copy Density) ...........................................................................66

1 On the [All Services] screen, select [Copy].

2 Select features on the [Copy] screen.

Reduce/Enlarge (Making Enlarged/Reduced Copies)

You can select a ratio to make enlarged or reduced copies.

1 Select the copy ratio from [Reduce/Enlarge].

Entering the Ratio

Enter a value between 25 and 400% in 1% increments, by touching the entry box and then using numeric keys or by using the [ ] and [ ] buttons.

100%

Copies are made at the same size as the original document.

Auto %

The copy ratio is automatically set based upon the document and paper sizes specified in [Paper Supply], and the document is copied to fit in the specified paper size.Note • If you select [Auto %], specify a value other than [Auto Paper] for [Paper Supply].

Ratio (3rd button)

Select from preset ratios.You can change the indicated ratios. For information on the settings, refer to "6 System Settings" > "Copy Mode Settings" > "Copy Tab (DocuCentre series models) / General Settings Tab - Feature Allocation (ApeosPort series models)" > "Reduce/Enlarge - Buttons 3 and 4 (DocuCentre series models) / Preset Buttons Reduce/Enlarge - Button 3 - 5 (ApeosPort series models)" in the Administrator Guide.

More...

Displays a pop-up window. Select a ratio from the options. Selecting [More] in the pop-up window displays the [Reduce/Enlarge] screen. Refer to "When [Proportional %] is Selected" (P.61), "When [Independent X-Y%] is Selected" (P.61), or "When [Calculator %] is Selected" (P.62).

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When [Proportional %] is Selected

You can select a ratio from preset standard copy ratios. You can also enter a ratio directly.

1 Select a copy ratio, or specify a value.

100%

Copies are made at the same size as the original document.

Auto %

The copy ratio is automatically set based upon the document and paper sizes specified in [Paper Supply], and the document is copied to fit in the specified paper size.Note • If you select [Auto %], specify a value other than [Auto Paper] for [Paper Supply].

Presets % (7 types)

Select from 7 preset ratios.You can change the indicated ratios. For information on the settings, refer to "6 System Settings" > "Copy Mode Settings" > "Reduce/Enlarge Presets" in the Administrator Guide.

Copy All

The document is copied at a slightly reduced size to prevent image loss at the edge of the original. If this option is selected, a check mark is added.Important • If you select [Copy All], when you do not want to erase the edges of the document, set the

amount of edge erase to 0 mm. Note that if the amount is set to 0 mm, the edges of the copied document may get dirty or the image loss may occur.

Entering the Ratio

Touch the window displaying a value, and then use the numeric keypad or the [ ] and [ ] buttons to specify a ratio within the range of 25 to 400% in 1% increments.

When [Independent X-Y%] is Selected

You can specify different length and width ratios to scale the height and width independently.

1 Select any item.

Auto

Copies are made with the length and width ratios set automatically to match the paper size. If this option is selected, a check mark is added.

Copy All X-Y%

The length and width ratios are set automatically to match the paper size and the document is copied at a slightly reduced size to prevent image loss at the edge of the original. If this option is selected, a check mark is added.

Width X%/Length Y%

Set the length and width ratios within the range from 25 to 400% in 1% increments.

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XY

You can simultaneously change the numerical values of the height and width by the same amount.

When [Calculator %] is Selected

You can specify a different size for the length and width.

If you specify both the original document size and the copy size, the copy ratios for the length and width are calculated automatically within the range from 25 to 400% according to the sizes that you entered.

1 Enter the value for the original document width in [Original Size] of [X] (width) using the numeric keypad, and select [Next].

2 Enter the value for the copy size width in [Copy Size] of [X] (width) using the numeric keypad, and select [Next].

3 In the same way, enter the original document length value and copy size length value in the [Original Size] and [Copy Size] of [Y] (length), and select [Next].

Note • To change the copy ratios you have entered, select [Next], move the mark, and enter the new values.

X: width Y: length

The automatically calculated ratios based on the values entered in [Original Size] and [Copy Size] are displayed.

Original Size

Set the length and width of the original size from 1 to 999 mm in 1 mm increments.

Copy Size

Set the length and width of the copy size from 1 to 999 mm in 1 mm increments.

Paper Supply (Selecting the Paper for Copying)

You can select the tray loaded with the copy paper you want to use.

1 Select the paper tray.

Auto

Based on the original document size and set ratios, the machine automatically selects the tray loaded with the appropriate paper.Note • If you select [Auto Paper], specify a value other than [Auto %] for [Reduce/Enlarge].

Trays (2nd and 3rd Buttons)

Select from preset paper trays.

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You can change the paper trays to display. For information on the settings, refer to "6 System Settings" > "Copy Mode Settings" > "Copy Tab (DocuCentre series models) / General Settings Tab-Features Allocation (ApeosPort series models)" > "Paper Supply-Buttons 2 to 4 (DocuCentre models) / Preset Buttons Paper Supply - Button 2-5 (ApeosPort model series models)" in the Administrator Guide.

More...

Displays a pop-up window. Select a paper tray from the options. Selecting [Bypass...] displays the [Tray 5 (Bypass)] screen.

[Paper Supply] Screen

You can select a paper tray that does not appear on the [Copy] screen.

1 Select the paper tray.

Auto

Based on the original document size and set ratios, the machine automatically selects the tray loaded with the appropriate paper.

Trays 1, 2, 3, 4, 6, and 7

Select a tray from 6 trays.Note • The fixed paper sizes are set for Tray 3 and Tray 4. To change the paper size for Tray 3 and

Tray 4, contact our Customer Support Center.

• Tray 6 and Tray 7 are optional trays.

Bypass...

The [Tray 5 (Bypass)] screen is displayed.Refer to "[Tray 5 (Bypass)] Screen" (P.63).

[Tray 5 (Bypass)] Screen

If you want to make copies on paper that cannot be loaded in the Trays 1, 2, 3, 4, 6, or 7, use the Tray 5 (Bypass).

1 Select a paper size and a paper type.


Paper Size

Select from [Auto Size Detect], [Standard Size], and [Custom Size].

When [Auto Size Detect] is selected, the paper size is identified automatically.When selecting [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.64) and "When [Custom Size] is Selected" (P.64).

Note • [Auto Size Detect] can only detect standard sizes.

Paper Type

Select the paper type.

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When [Standard Size] is Selected

Select the paper size from standard sizes and then select the paper type.

1 Select the paper size and paper type.


When [Custom Size] is Selected

Set the X (width) within the range from 148 to 457 mm, and the Y (height) within the range from 100 to 305 mm in 1 mm increments.Important • If the X (width) of non-standard size paper is less than 140 mm, documents may not be

printed properly.

1 Enter the paper size using [ ], [ ], [ ], and [ ].

2 Select the paper type.


2 Sided Copying (Making 2 sided Copies)

Copies of 1-sided and 2-sided documents can be made on one side or both sides of paper.Important • Ensure that the orientation of the document and the [Original Orientation] setting of the

[Layout Adjustment] screen are the same.

1 Select any item.

1 1 Sided

Makes a copy of a 1-sided document on one side of the paper.

1 2 Sided

Makes a copy of a 1-sided document on both sides of the paper. The machine prints output documents as [Head to Head]. The images are printed on both sides of paper so that the top of one side of the sheet is at the top of the other side of the sheet. When printing output documents as [Head to Toe], select [More...] to display the setting screen.

2 2 Sided

Makes a copy of a 2-sided document on both sides of the paper. The original 2-sided documents are set as [Head to Head], on which images are printed so that the top of one side of the sheet is at the top of the other side of the sheet. The machine prints output documents as [Head to Head]. The images are printed on both sides of paper so that the top of one side of the sheet is at the top of the other side of the sheet. When setting original documents as [Head to Toe] or printing output documents as [Head to Toe], select [More...] to display the setting screen.

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More...

Displays the [2 Sided Copying] screen.Refer to "[2 Sided Copying] Screen" (P.65).

[2 Sided Copying] Screen

1 Select any item.

1 1 Sided


1 2 Sided

Makes a copy of a 1-sided document on both sides of the paper.

2 2 Sided

Makes a copy of a 2-sided document on both sides of the paper.

2 1 Sided


Originals

Head to Head

Select this item when the first and second sides of the document are of the same orientation.

Head to Toe

Select this item when the first and second sides of the document are of the opposite orientation.This item appears when [2 2 Sided] or [2 1 Sided] is selected.

Copies

Head to Head

Select this item when you want the orientation of the first and second sides of the copy to be the same as that of the document.

Head to Toe

Select this item when you want the orientation of the first and second sides of the copy to be the opposite of that of the document.This appears when [1 2 Sided] or [2 2 Sided] is selected.

Image Shift (Shifting the Image Copy Position)

This feature is the same as [Image Shift] of the [Layout Adjustment] screen. Refer to "Image Shift (Shifting the Image Copy Position)" (P.73).

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Edge Erase (Erasing Edges and Margin Shadows in the Document)

This feature is the same as [Edge Erase] of the [Layout Adjustment] screen. Refer to "Edge Erase (Erasing Edges and Margin Shadows of the Document)" (P.73).

Lighten/Darken (Adjusting the Copy Density)

You can adjust the copy density to one of 7 levels. The copy density becomes darker when you move [ ] to the left and lighter when you move it to the right.Note • [Lighten/Darken] of the [Copy] screen and [Lighten/Darken] of [Lighten/ Darken/Contrast] in

the [Image Quality] screen are the same.

1 Use [ ] and [ ] to select from 7 density levels.

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Image Quality

On the [Image Quality] screen, you can configure the document image quality features. The following shows the reference section for each feature.

Original Type (Selecting the Document Type) .......................................................................... 67

Image Options (Adjusting Copy Density / Sharpness of images).............................................. 68

Background Suppression (Erasing the Background Color of Documents)................................ 68


2 Select the [Image Quality] tab, and then select a feature on the [Image Quality] screen.

Original Type (Selecting the Document Type)

When making copies of photographs, text and other documents, you can make copies at the image quality corresponding to each type of document. Copies of the document can be reproduced at a more faithful image quality by selecting the document type that matches the document.

1 Select [Original Type].

2 Select the original type.

Text

Select to make sharp copies of text. Sharp copies of graphs, illustrations, etc. are also made in this mode.

Photo & Text

Select to make copies of documents containing both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document.

Photo

Select this option to copy documents that contain photos only.

Light Text

Select this option for text that requires enhancement, such as handwritten pencil text.

Lightweight Originals

Select this option to reduce blurs of tracing paper documents or to suppress background shadows of lightweight documents.Note • Whether [Lightweight Originals] is displayed on the screen depends on the System

Administration mode settings. For information, refer to "6 System Settings" > "Copy Mode Settings" > "Copy Control" > "Original Type-Lightweight Originals" in the Administrator Guide.

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Image Options (Adjusting Copy Density / Sharpness of images)

You can make copies with adjusting the copy density and sharpness.Note • [Lighten/Darken] of [Image Options] and [Lighten/Darken] of [Copy] are the same.

1 Select [Image Options].

2 Adjust with [ ] and [ ].

Lighten/Darken

You can select from seven copy density levels between [Lighten] and [Darken].

The copy density increases the nearer the level is to [Darken] and the copy density decreases the nearer the level is to [Lighten].

Sharpness

You can select from five sharpness levels between [Soften] and [Sharpen].

The nearer the level is to [Sharpen], the sharper the contours of images. The nearer the level is to [Soften], the softer the contours of images.

Background Suppression (Erasing the Background Color of Documents)

The background color of documents such as newspaper and colored paper can be erased. You can also make copies with adjusting contrast.Note • When [Original Type] is set to [Photo], the [Background Suppression] feature does not work.

1 Select [Background Suppression].

2 Select whether to suppress the background color.

No Suppression

Scans the document backgrounds with no filtering.

Auto Suppression

Suppresses the color or the document backgrounds.

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Layout Adjustment

On the [Layout Adjustment] screen, you can configure features for scanning documents.The following shows the reference section for each feature.

Book Copying (Copying Facing Pages onto Separate Sheets) .................................................. 69

2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)................................................. 70

Original Size (Specifying the Scan Size for the Document)...................................................... 71

Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ........................ 72

Edge Erase (Erasing Edges and Margin Shadows of the Document) ........................................ 73

Image Shift (Shifting the Image Copy Position)........................................................................ 73

Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally) .............. 75

Invert Image (Making Reversed Copies of Images) .................................................................. 76

Original Orientation (Specifying the Orientation of Loaded Documents)................................. 76


2 Select the [Layout Adjustment] tab, and then select a feature on the [Layout Adjustment] screen.

Book Copying (Copying Facing Pages onto Separate Sheets)

The book copying feature allows you to copy facing pages of a document on separate sheets of paper in page order.It is useful if you need to make separate copies from facing pages of bound documents such as a booklet.Note • You cannot use the document feeder with this feature.

• Non-standard sized documents will not be separated into two accurately.

1 Select [Book Copying].

2 Select any item.

Off

Not scans as a bound document.

Left Page then Right

Copies are made from the left page of facing pages in a document starting from the left page.

Right Page then Left

Copies are made from the right page of facing pages in a document starting from the right page.

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Top Page then Bottom

Copies are made from the top page of facing pages in a document starting from the top page.

Both Pages

Copies are made of both pages of facing pages in page order.

Left Page Only

Copies are made of the left page only. You can select this item when [Left Page then Right] or [Right Page then Left] is selected.

Right Page Only

Copies are made of the right page only. You can select this item when [Left Page then Right] or [Right Page then Left] is selected.

Top Page Only

Copies are made of the top page only. You can select this item when [Top Page then Bottom] is selected.

Bottom Page Only

Copies are made of the bottom page only. You can select this item when [Top Page then Bottom] is selected.

Binding Erase

Erases the shadow from the center section of the document. You can set the binding erase width within the range from 0 to 50 mm in 1 mm increments.

2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)

You can assign pages when making copies of facing pages in a bound document so that pages face each other in the same way as the document. You can also specify the start page and the end page from the left and right facing pages.Note • You cannot use the document feeder with this feature.


1 Select [2 Sided Book Copy].

2 Select any item.

Off

The document is not copied as 2-sided book copy.


Copies are made of both pages from the left page of facing pages in a document starting from the left page.


Copies are made of both pages from the right page of facing pages in a document starting from the right page.

Layout Adjustment

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Copies are made of both pages from the top page of facing pages in a document starting from the top page.

Start Page & End Page

Displays the [2 Sided Book Copy-Start Page & End Page] screen.Refer to "[2 Sided Book Copy-Start Page & End Page] Screen" (P.71).

Binding Erase


[2 Sided Book Copy-Start Page & End Page] Screen

You can set the copy start page and end page.

1 Set [Start Page] and [End Page].

Start Page

Select the copy start page from the following items.

[Left Page] / [Right Page]

You can select these items when [Left Page then Right] or [Right Page then Left] is selected.

[Top Page] / [Bottom Page]

You can select these items when [Top Page then Bottom] is selected.

End Page

Select the copy end page from the following items.

[Left Page] / [Right Page]

You can select these items when [Left Page then Right] or [Right Page then Left] is selected.

[Top Page] / [Bottom Page]

You can select these items when [Top Page then Bottom] is selected.

Original Size (Specifying the Scan Size for the Document)

You can set the scan size for the document.

Specify the size of the document when scanning non-standard size documents or when making copies at a size different from that of the currently loaded document.

When a document size is specified, it is scanned at the specified size regardless of the size of the loaded document. This feature allows you to copy the document with adding or deleting the margin.

1 Select [Original Size].

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2 Select the size of the document.If you select a non-standard size, specify values for the X and Y directions.

Auto Size Detect

Detects the document size automatically.Note • If the document size cannot be detected automatically, a screen to input the document size

appears.

Standard Size

Select a document size from 11 pre-configured types.You can change the indicated document sizes. For information on the settings, refer to "6 System Settings" > "Copy Mode Settings" > "Original Size Defaults" in the Administrator Guide.

Variable Size

Enter the desired scan size when scanning non-standard size documents or when making copies at a size different from that of the currently loaded document. Set the size in the document glass X (width) direction within the range 15 to 432 mm and in the Y (height) direction within the range 15 to 297 mm in 1 mm increments. The scale on the outside of the document glass is a useful reference for specifying the document size.Important • When the document is loaded on the document feeder, the base point in the Y (height)

direction is the center of the edge. If you specify 100 mm, the scan size becomes from 50 mm above to 50 mm below the center of the document.

Mixed Sized Originals (Scanning Different Size Documents Simultaneously)

When using the document feeder, you can simultaneously scan different size documents and make copies onto paper that matches the respective sizes of the documents. You can also specify the size of the paper to make copies on so that copies are made on the same size of paper.Important • Ensure that the orientation of the first sheet of the document and the [Original Orientation]

setting of the [Layout Adjustment] screen are the same.

• Always load A5 documents in portrait orientation.

• When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load B5 documents in portrait orientation.

• The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If the combination of the document sizes is not our recommendation, the documents can be fed at an angle and may not be copied properly.

Note • The [Original Orientation] setting is based on the orientation of the first page of a document. Load the second and subsequent pages of the document by considering this setting.

1 Select [Mixed Sized Originals].

2 Select [On].

Off

Select this item when all documents are of the same size.

On

When documents of different sizes are copied, the machine automatically detects the size of each document.

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Edge Erase (Erasing Edges and Margin Shadows of the Document)

When you make copies with the document cover open or make copies from a book, black shadows sometimes appear along the edges and center margin of the paper. If this happens, you can make copies with the shadows erased.Important • Ensure that the orientation of the document and the [Original Orientation] setting of the


Note • For 2-sided originals, the same edge erase amounts are set for the front and back sides.

• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in proportion to the ratio you configured.For information on the areas that can actually be printed, refer to "15 Appendix" > "Printable Area" in the Administrator Guide.

• If the document feeder or document glass wrongly detects the size of a document, edge erasing may not be applied accurately.

1 Select [Edge Erase].

2 Select any item.

3 Use [ ] and [ ] to set the width to erase for each of the top and bottom, left and right, and center.

Normal

The border erase amount is set to 2 mm for the top and bottom, and left and right. If you do not want to erase edges, set each [Edge Erase] value to 0 mm.

Edge Erase

You can erase only the necessary amount.

Top & Bottom Erase

Shadows at the top and bottom of the document are erased. Edges at the top and bottom are erased in accordance with the direction that the document was loaded. You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments.

Left & Right Erase

Shadows on the left and right of the document are erased. Edges on the left and right are erased in accordance with the direction that the document was loaded. You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments.

Binding Erase

Shadows in the center of documents such as booklets or documents with facing pages are erased. You can set the binding erase width within the range from 0 to 50 mm in 1mm increments.

Image Shift (Shifting the Image Copy Position)

Copies can be made with the document image position shifted to the left, right, top, or bottom of the paper, or with the document center shifted to the center of the paper. You can also make copies with a margin added to the top, bottom, left, or right. When making 2-sided prints, you can set the shift positions for both [Side 1] and [Side 2].Important • Ensure that the orientation of the document and the [Original Orientation] setting of the


Note • The image shift amount is set in accordance with the paper. Even if you set copies to be enlarged or reduced in [Reduce/Enlarge], the image shift amount is not affected.

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1 Select [Image Shift].

2 Select any item.

No Shift

The position of the document image is not shifted.

Auto Center

The center of the document is shifted to match the center of the paper.

Margin Shift

You can set the margin amount. Set the top & bottom, and left & right values within the range from 0 to 50 mm in 1 mm increments.

Side 1

Displays the [Image Shift - Side 1] screen.

Refer to "[Image Shift - Side 1] Screen" (P.74).

Side 2

Displays the [Image Shift - Side 2] screen.

Refer to "[Image Shift - Side 2] Screen" (P.75).

Mirror Shift

Select this item when you want the positioning of Side 2 to match the positioning of Side 1.

[Image Shift - Side 1] Screen

You can set the image shift of Side 1.

1 Select any item.

No Shift


Auto Center


When adjusting the margin amount, set the top and bottom, and left and right values within the range from 0 to 50 mm in 1 mm increments.

Corner Shift

The document image is shifted to the edges or corners of the paper. You can select from 8 shift directions.


Variable Shift

You can set the margin amount. Set the top and bottom, and left and right values within the range from 0 to 50 mm in 1 mm increments.

Layout Adjustment

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[Image Shift - Side 2] Screen

You can set the image shift of Side 2.

1 Select any item.

No Shift


Auto Center



Corner Shift

The document image is shifted to the edges or corners of the paper. You can select from 8 shift directions.


Variable Shift

You can set the margin amount. Set the top and bottom, and left and right values within the range from 0 to 50 mm in 1 mm increments.

Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally)

If the orientation of the paper currently loaded in the tray differs from that of the document loaded, the machine automatically rotates the document image to make copies with the document and paper orientations matched. You can also select where to use as a reference for image rotation if documents are of mixed orientations.

The image rotation feature can only be used to make copies to paper of A4 and 8.5 x 11 inches or smaller.

1 Select [Image Rotation].

2 Select any item.

Off

Copies of documents are made as they are, even if they are orientated differently.

Always On

The document image is automatically rotated so that the orientation of the document matches that of the paper.

On during Auto

The document image is automatically rotated so that the orientation of the document matches that of the paper when [Auto %] of [Reduce/Enlarge] or [Auto Paper] of [Paper Supply] is selected.

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Rotation Direction

Displays the [Image Rotation - Rotation Direction] screen.Refer to "[Image Rotation - Rotation Direction] Screen" (P.76).

[Image Rotation - Rotation Direction] Screen

You can set the reference position for rotation.

1 Select any item.

Staple Position

When the finisher is installed, [Staple Position] is displayed.If documents are of mixed orientations, images will be rotated to match the stapling edge based on the staple feature settings.

Portrait Original - Left Edge

If documents are of mixed orientations, images will be rotated so that the top edge of a landscape document is aligned with the left edge of a portrait document.

Portrait Original - Right Edge

If documents are of mixed orientations, the image will be rotated so that the top edge of a landscape document is aligned with the right edge of a portrait document.

Invert Image (Making Reversed Copies of Images)

Copies can be made with the left and right sides reversed, or density (contrast) of the document image reversed.Note • When [Negative Image] and [Edge Erase] are set simultaneously, the edge erase area turns

to white.

1 Select [Invert Image].

2 Select any item.

Mirror Image

The left and right sides of the document image are reversed.

Negative Image

The density (contrast) of the document image is reversed.

Original Orientation (Specifying the Orientation of Loaded Documents)

In order to identify the top of the document, the orientation of the set document must be configured.Note • If the [Original Orientation] differs from the actual document orientation, then the machine

may mistakenly detect the head of the document.

Layout Adjustment

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1 Select [Original Orientation].

2 Select [Upright Images] or [Sideway Images] in accordance with the orientation of the document loaded.

Upright Images

Select this item when placing the top of the document facing the inner side of the document glass or document feeder.

Sideway Images

Select this item when placing the top of the document facing the left side of the document glass or document feeder. Be sure to select [Sideway Images] when the top of the document is placed facing the left side (horizontal text).

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Output Format

On the [Output Format] screen, you can configure features for outputting documents.The following shows the reference section for each feature.

Copy Output (Outputting by Specifying Finishing) ...................................................................78

Booklet Creation (Creating a Booklet) .......................................................................................80

Covers (Attaching a Cover to Copies) ........................................................................................83

Transparency Separators (Inserting Blank Sheets between Transparencies)..............................84

Multiple-Up (Copying Multiple Sheets onto One Sheet) ...........................................................85

Poster (Making Enlarged Copies Spread over Multiple Sheets).................................................85

Repeat Image (Making Multiple Copies on One Sheet) .............................................................86

Tab Margin Shift (Copying on Tab Paper) .................................................................................87

Annotation (Adding Stamp/Date/Page Number to Copies) ........................................................88

Watermark (Printing Control Number on the Background) .......................................................92

Secure Watermark (Managing Document Security) ...................................................................95

Folding (Outputting Bi-Folded paper/Tri-Folded paper)............................................................96

Preset Repeat Image (Making Multiple Copies on a Single Sheet) ............................................97

Output Orientation (Specifying Face Up or Down)....................................................................97

ID Card Copying (Copying Both Sides of an ID Card) ..............................................................98


2 Select the [Output Format] tab, and then select a feature on the [Output Format] screen.

Copy Output (Outputting by Specifying Finishing)

You can specify the copy output method.Note • This feature does not appear for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

If the offset stacking module is installed, the output position of copies is offset alternately to distinguish each set of copies.

If the finisher is installed, each set of copies can be stapled or punched, and then output.

The output destination is automatically selected depending on the selected feature. Documents are delivered on the output tray when [Auto] is selected, or on the finisher tray when [Collated/Stapling/Punching] or [Uncollated] is selected. For the machine

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with the C-Finisher with Booklet Maker or Booklet Finisher D2, when [Folding/Stapling] for [Booklet Creation] or [Bi-Folding] for [Folding] is selected, documents are delivered on the booklet tray.

1 Select [Copy Output].

2 Select any item.

Auto

According to the set feature used, the machine automatically selects [Collated] or [Uncollated].

Copies are collated when any of the following features is used: auto document feeder, 2 Sided Book Copy, Covers, [Blank Separators & Handouts] or [Transparency Set & Handouts] of Transparency Separators, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets.

When you do not use any of the above-described features, copies are not collated.

Collated / Stapling / Punching

The machine outputs sheets sorted into sets that are arranged in page order.

Uncollated

The machine outputs the specified number of copies and sorts sheets by page.

Uncollated with Separators

The machine outputs copies with inserting blank sheets as a separator and sorts sheets by page.

Stapling

Displays the [Copy Output-Stapling] screen.Refer to "[Copy Output - Stapling] Screen" (P.79).

Hole Punching

Displays the [Finishing - Hole Punching] screen.Refer to "[Finishing - Hole Punching] Screen" (P.80).

Z Fold

The machine folds the output copies in Z fold. Z fold can be applied to B4, A3, 11 x 17". If you have mixed sized documents, the width (vertical direction) of the paper must be the same, such as a combination of A4 (portrait) and A3 (landscape), and a combination of B5 (portrait) and B4 (landscape). For example, if you have a combination of A4 (portrait) and A3 (landscape), the Z fold is only applied to A3.

[Copy Output - Stapling] Screen

Sets the position for stapling. C-Finisher/C-Finisher with Booklet Maker is capable of stapling about 2 - 50 sheets of paper (when P paper or J paper is used). Staple Finisher D2/Booklet Finisher D2 is capable of stapling 2 - 100 sheets of paper (when P paper or J paper is used). Plain paper, recycled paper, side 2 paper, heavyweight paper 1 (106 - 200 g/m2), heavyweight paper 2 (201 - 270 g/m2), punched paper, tab stock (106 - 200 g/m2), and custom paper 1 to 5 can be stapled.

Staple Finisher D2/Booklet Finisher D2 cuts the staple nails depending on the number of sheets. The stapled nails may be bent depending on the type of paper used.Important • Confirm that the orientation of the document and the [Original Orientation] setting of the


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1 Select the stapling position.

No Staple

Stapling is not performed.

Staple Position

Select from 5 staple positions.

1 Staple

2 Staples, Top

1 Staple, Right

2 Staples

2 Staples, Right

Important • The staple direction appearing on the screen and the direction in which staples are actually stapled may differ depending on the combination of the document size and orientation in the following cases:When placing documents in Head to Top orientation and staples on the top right When placing documents in Head to Left orientation and staples on the top left

1 Staple Center

This option only appears on the machines equipped with the Staple Finisher D2 or the Booklet Finisher D2. Select this option to put a single staple in the center on one side.

[Finishing - Hole Punching] Screen

Sets the position for punching.Important • Confirm that the orientation of the document and the [Original Orientation] setting of the


1 Sets the position for punching.

No Punching

No punch position is selected.

Punch Position

C-Finisher/C-Finisher with Booklet Maker offers three different punch positions to choose from: 2 Holes Left, 2 Holes Top, 2 Holes Right. Staple Finisher D2/Booklet Finisher D2 offers six different punch positions to choose from: 2 Holes Left, 2 Holes Top, 2 Holes Right, 4 Holes Left, 4 Holes Top, 4 Holes Right.

Booklet Creation (Creating a Booklet)

This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets.

When the C-Finisher with Booklet Maker or Booklet Finisher D2 is installed, Bi-Fold or Bi-Fold + Stapling become available.Important • Confirm that the orientation of the document and the [Original Orientation] setting of the


Note • If the number of pages in the booklet is not a multiple of four, the remaining pages will be output as blank pages.

Output Format

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• If [Auto] is set for [Paper Supply], a tray specified in [Auto Paper Off] is automatically selected. Change the settings if necessary. For information on [Auto Paper Off], refer to "6 System Settings" > "Copy Mode Settings" > "Copy Control" in the Administrator Guide.

1 Select [Booklet Creation].

2 Select any item.

Off

Booklet Creation is not applied to copies.

On Create Booklet

Copies are made to enable left binding or top binding.

On - Right Bind Create Booklet

Copies are made to enable right binding.

Copy Booklet

You can output the copies of scanned documents as they are by specifying Bi-fold/Stapling. Select this when you do not need a document to be copied in page order.Note • This feature does not appear for some models. An optional package is necessary. For more


Binding Shift

Displays the [Booklet Creation-Binding Shift] screen.Refer to "[Booklet Creation-Binding Shift] Screen" (P.82).

Covers

Displays the [Booklet Creation-Covers] screen.Refer to "[Booklet Creation-Covers] Screen" (P.82).

Divide Output

Displays the [Booklet Creation-Divide Output] screen.Refer to "[Booklet Creation-Divide Output] screen" (P.82).

Finishing

Displays the [Booklet Creation - Finishing] screen.Refer to "[Booklet Creation-Finishing] Screen" (P.83).

Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.

Last Page on Back Cover

The last page of the original is used as the back cover of the booklet. Select the check box to use the last page as the back cover. When using [Divide Output] to separate booklets, the cover will be made on the last page of the last subset.Note • Depending on the number of pages in the original, a blank sheet may be inserted before the

last page.

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[Booklet Creation-Binding Shift] Screen

You can set the value within the range from 0 to 50 mm in 1 mm increments.

1 Use [ ] and [ ] to specify a binding shift value.

[Booklet Creation-Covers] Screen

You can attach a cover to a booklet.

1 Select [On].

2 Select any item.

Covers

Blank Covers

A blank sheet of paper is attached as the cover.

Front Cover - 2 Sided

The first page of the document is copied on the cover. When you only want to copy to the outside of the cover, insert a blank sheet of paper for the page that will become the inside of the cover.

Paper Tray Settings

Displays the [Booklet Creation-Covers-Paper Tray Settings] screen.

Select the tray to use from [Main Body Tray] and [Covers Tray]. Select trays with paper of the same size and orientation for the copy paper and the cover.When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen" (P.63).

[Booklet Creation-Divide Output] screen

When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet. C-Finisher/C-Finisher with Booklet Maker allows you to specify the number of sheets within the range of 1 - 50 in 1-sheet increments. Staple Finisher D2/Booklet Finisher D2 allows you to specify the number of sheets within the range of 1 - 100 sheets in 1-sheet increments.Note • When specifying [Folding], set the dividing number of sheets in the range from 1 to 15.

1 Select [On].

2 Set the number of copies using [ ] and [ ] or with the numeric keypad.

Output Format

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[Booklet Creation-Finishing] Screen

When the C-Finisher with Booklet Maker or Booklet Finisher D2 is installed, Bi-Fold or Bi-Fold + Stapling become available.

1 Select any item.

No Fold & Staple

No Finishing is carried out.

Folding

Outputting copies folded in half. The number of copies that can be folded is 5. When the number is more than 5, the document is divided by every 5 sheets.

Folding + Stapling

The copies are folded in half and stapled at the center.

The number of copies that can be treated is 2 to 15.

Covers (Attaching a Cover to Copies)

You can make copies with a cover attached.

The front cover can be output before the first page of the document on a different type of paper (e.g. colored paper or heavyweight paper).Important • When you select this feature, if the number of the document pages exceeds the maximum

that the machine can scan, the document already scanned cannot be printed. In this case, cancel the job following the message displayed. The number of the document pages that can be scanned is 999 pages per job. For multiple jobs, the total numbers are about 6,000 pages, if the document size is A4 (Xerox standard document). This figure could be used only as a guide, since the maximum number of the document pages depend of the types, sizes and direction of the document.

• If using index paper, set [Output Orientation] to [Face Down] in the [Output Format] screen.

Note • When making 2-sided copies, copies are made on both sides of the top cover/back cover in accordance with the page order of the document.


1 Select [Covers].

2 Select any item.

No Covers

No cover is added.

Front Cover Only

Makes copies with a cover output on a different type of paper before the first page of the document. Also, if [On] of [Printed Covers] is selected, the first page of the document can be copied on the different type of paper added as a front cover.

Front & Back Covers

Outputs covers on a different type of paper before the first page and after the last page of the document. Also, if [On] of [Printed Covers] is selected, copies can be made on a different type of paper for the cover on the first page and last page of the document.

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Covers

Blank Covers

A blank sheet of paper is attached as the cover.

Printed Covers

The first page of the document is copied on the cover. When you only want to copy to the outside of the cover, insert a blank sheet of paper in the second page of the document.

Paper Tray Settings

Displays the [Covers-Paper Tray Settings] screen.

Select the tray to use from [Main Body Tray] and [Covers Tray]. Select trays with paper of the same size/orientation for the copy paper and the cover.When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. For more information, refer to "[Tray 5 (Bypass)] Screen" (P.63).

Important • [Auto Size Detect] of [Tray 5 (Bypass)] cannot be selected as [Covers Tray].

Transparency Separators (Inserting Blank Sheets between Transparencies)

A blank sheet can be inserted as a separator between copied transparencies. At the same time, the required number of copies for distribution is printed. When loading transparencies, make sure that the paper for the separators (or for distribution) is loaded at the same orientation as that of the transparencies.Important • Use V516 (Xerox film [no border]) transparency sheets. Using transparency sheets for color

(V556/V558 [with white border]) may cause a malfunction or paper jam.

Note • When loading A4 size transparencies on Tray 5 (bypass), we recommend loading them vertically.

1 Select [Transparency Separators].

2 Select any item.

No Separators

Separators are not inserted.

Blank Separators

A separator is inserted each time a transparency is copied. Only one set of copies can be made.

Blank Separators & Handouts

A separator is inserted each time a transparency is copied. At the same time, the required number of copies for distribution is printed.

Transparency Set & Handouts

Copies are made on transparencies and the required number of copies for distribution is printed.

Paper Tray Settings

Displays the [Transparency Separators-Paper Tray Settings] screen. Select the tray to use.When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen" (P.63).

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Multiple-Up (Copying Multiple Sheets onto One Sheet)

2, 4, or 8 pages of a document can be copied together onto a single sheet of paper.

When you select [Multiple-Up], [Auto %] of [Reduce/Enlarge] is selected automatically. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.Important • Confirm that the orientation of the document and the [Original Orientation] setting of the


Note • When [Auto %] of [Reduce/Enlarge] is cancelled (a new copy ratio is selected), image loss may occur depending on the document image size of the document.

• When Image Shift is set, shift is executed on the whole document. For this reason, image loss at the edge of the original may occur depending on the document image size of the document.

• When Edge Erase is set, it is carried out for each document page.

• Select an item other than [Auto Paper] for the paper tray of [Paper Supply] on the [Copy] screen.

1 Select [Multiple-Up].

2 Select any item.

1 Page Up

Multiple Up is not applied.

2 Pages Up

Two document sheets are copied together onto a single sheet of paper.

4 Pages Up

Four document sheets can be copied together onto a single sheet of paper.

8 Pages Up

Eight document sheets can be copied together onto a single sheet of paper.

Reading Order

You can select the layout for copying the documents together.

Poster (Making Enlarged Copies Spread over Multiple Sheets)

An enlarged copy of a document can be made spread over multiple sheets.

This feature allows you to create a large poster by pasting together the copies spread over multiple sheets. Copied sheets are provided with a paste margin so that they can be pasted together. The paste margin is fixed to 10 mm.Important • Confirm that the orientation of the document and the [Original Orientation] setting of the


Note • This feature is not supported by a document feeder.

1 Select [Poster].

2 Select any item.

No Posters

No enlarged copies are made.

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Output Size

You can select from 7 paper sizes.

Enlargement %

Refer to "When [Enlargement %] is Selected" (P.86).

Paper Tray Settings

Displays the [Poster-Paper Tray Settings] screen.

Select the paper tray to use.When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen" (P.63).

When [Enlargement %] is Selected

You can specify a different ratio for the height and width.

1 Use [ ] and [ ] to specify the height and width ratios.

Width X/Length Y

Set the height and width ratios within the range from 100 to 400% in 1% increments.

XY

You can simultaneously change the numerical values of the height and width by the same amount.

Repeat Image (Making Multiple Copies on One Sheet)

A document image can be copied on one sheet of paper repeatedly for a specified number of times.

When the copy ratio is set to [Auto], the repeated copies of the image are reduced to fit on the selected paper. You can also specify how the repeated copies of the image are arranged.Note • When making repeat copies at the same size as the document image, specify a number of

repeats that will fit on the paper.


1 Select [Repeat Image].

2 Select any item.

1 Page Up

Image Repeat is not applied.

Auto Repeat

The machine automatically sets the number of copies according to the document size, paper size, and copy ratio, and then repeatedly copies the document image onto the paper.Note • Copies cannot be made when the document image is larger than the specified paper size.

Output Format

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Variable Repeat

Specify how many copies to place along each of the long and short edges of paper. You can specify a value between 1 and 23 for the long edge (Y) and a value between 1 and 33 for the short edge (X).

Image Layout

Evenly Spaced

The specified number of images are evenly arranged on the paper.

Side by Side

The specified number of images are arranged with no clearance on the paper.

Tab Margin Shift (Copying on Tab Paper)

You can specify the copy position to copy an image only on the tab of the tab paper.

Sizes of Tab paper can be copied are A4 , 8.5 x 11 inches .

Available trays for this feature are the Tray 1, 2, and Tray 5 (Bypass). When loading the tab paper in the Tray 1 or 2, load the paper with the side to be copied facing down and with the edge opposite to the tab aligning to the left side of the tray. When loading the tab paper in the Tray 5 (Bypass), load the paper with the side to be copied facing up and with the edge opposite to the tab to be fed first.

1 Select [Tab Margin Shift].

2 Select any item.

Note • If using index paper 1, set [Output Orientation] to [Face Down] in the [Output Format] screen. If using index paper 2, set [Output Orientation] to [Face Up] in the [Output Format] screen.

Off

Not copied on the tab paper.

Shift to Tab

Copies an image only on the tab of the paper.

Specify [Shift Value] to shift the position of the image that is printed on the edge of the original document, so that the image would be copied on the tab. Only the image, whose position has been specified to be shifted can be copied, which means that the rest of the image on the original document is not.

Shift All

Copies a whole image of the original document onto the tab paper.

Specify [Shift Value] if you want to copy the image that is printed on the edge of the original document on the tab.

Shift Value

Specify how much an image needs to be shifted within the range of 0 to 15 mm in 1 mm increments.

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Tab Stock Settings

Displays the [Tab Margin Shift - Tab Stock Settings] screen.Refer to "[Tab Margin Shift - Tab Stock Settings] screen" (P.88).

[Tab Margin Shift - Tab Stock Settings] screen

Select paper tray and paper size for loading tab paper.

1 Select [Tab Stock Settings].

2 Select [Paper Size] and [Paper Type].

Paper Supply

Select the tray of tab paper.

Paper Size

Select the size of tab paper.

Paper Type

Select the type of tab paper.

Annotation (Adding Stamp/Date/Page Number to Copies)

You can add a stamp, date, and page number not included on the document to copy paper when outputting copies.

You can select from already provided formats for the stamp type, date, page number, and printing position.Important • When you select this feature, if the number of the document pages exceeds the maximum

that the machine can scan, the document already scanned cannot be printed. In this case, cancel the job following the message displayed. The number of the document pages that can be scanned is 999 pages per job. For multiple jobs, the total numbers are about 6,000 pages, if the document size is A4 (Xerox standard document). This figure could be used only as a guide, since the maximum number of the document pages depend of the types, sizes and direction of the document.

Note • The annotation image and character size is not changed even if you set the enlarge/reduce setting.

• If Stamp, Date, and Page Number are specified at the same time, we recommend confirming that none of the positions overlap before making copies.

• If [Multiple-Up] is set, the annotation is added to the combined image.

• If [Repeat Image] or [Booklet Creation] is set, the annotation is added to each individual image.

1 Select [Annotation].

2 Select any item.

Stamp

Displays the [Stamp] screen.Refer to "[Stamp] Screen" (P.89).

Date

Displays the [Date] screen.Refer to "[Date] Screen" (P.89).

Output Format

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Page Number

Displays the [Page Number] screen.Refer to "[Page Number] Screen" (P.90).

Original Orientation

Displays the original’s orientation that you specified on the [Original Orientation] screen.Refer to "Original Orientation (Specifying the Orientation of Loaded Documents)" (P.76)

[Stamp] Screen

You can set the style and position of the stamp.

1 Select any item.

Off

No stamp is added.

On

A stamp is added.

Text

Displays the [Stamp-Text] screen.You can select the text for stamp. You can specify text from 8 preset text or the text set in the System Administration mode.For information on how to register text, refer to "6 System Settings" > "Copy Mode Settings" > "Annotation-Create Stamps" in the Administrator Guide.

Position

Displays the [Stamp-Position] screen.You can select from 9 positions for the stamp.

Print On...

Displays the [Stamp-Print On] screen.You can select the page(s) to print the stamp from [First Page Only] and [All Pages].

Size

Displays the [Stamp - Size] screen.You can select from the 3 preset sizes, or can specify a size in the range of 6 to 64 points in 1 point increments.

[Date] Screen

You can make copies with a date added. The printed date is the date and time that the printing was started.The format of the date printed on can be changed. For more information, refer to "6 System Settings" > "Common Settings" > "Machine Clock/Timers" > "Date" in the Administrator Guide.

1 Select any item.

Off

No date is added.

On

A date is added.

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Print On...

Displays the [Date-Print On] screen.You can select the page(s) to print the date from [First Page Only] and [All Pages].

Size

Displays the [Date - Size] screen.You can select from 3 different sizes. You can also specify the size within the range from 6 to 24 points in 1 point increments.

Position

Displays the [Date-Position] screen.You can select from 6 positions for the date.

[Page Number] Screen

You can add page numbers to copies.

1 Select any item.

Off

No page number is added.

Page Number

Adds page numbers to copies.

Bates Stamping

Allows you to specify a prefix string and the number of page-number digits.

Style

Displays the [Page Number-Style] screen.Refer to "[Page Number-Style] Screen" (P.91).

Print On...

Displays the [Page Number-Print On] screen.Refer to "[Page Number-Print On] Screen" (P.91).

Position

Displays the [Page Number-Position] screen.You can select from 6 positions for the page number.

Size

Displays the [Page Number-Size] screen.You can select from 3 sizes for the page number. You can set size in the range from 6 to 24 points in 1 point increments.

Prefix

Displayed when [Bates Stamping] is selected.Use the displayed keyboard to enter a prefix string up to 16 characters.

Number of Digits

Displayed when [Bates Stamping] is selected.You can specify the number of page-number digits, between 1 and 9 digits in 1 digit increments.

Output Format

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[Page Number-Style] Screen

You can set the style for the page number.

1 Select the style for the page number.

1, 2, 3

A page number is added.

-1-, -2-, -3-

A hyphen is added to the left and right of the page number. (Example: -1-)

1/N, 2/N, 3/N

The total number of pages is added to the right side of the page number. (Example: 1/50, 2/50)

If [1/N, 2/N, 3/N] is selected, you can select the following items:

Auto

The number of pages of the document is automatically counted as the total number of pages.

Enter Number

You can specify the total number of pages within the range from 1 to 9999.

Page1, Page2, Page3

"Page" is added in front of the page number. (Example: Page1, Page2)

[Page Number-Print On] Screen

You can specify the page(s) to add a page number.

1 Select any item.

All Pages

A page number is added to all pages.

Enter First Page Number

Specify the first page for adding page numbers within the range from 1 to 9999.

Use [ ] and [ ], or select [Enter Number using Keypad] and enter the first page number.

Enter Last Page Number

Specify the last page for adding page numbers within the range from 1 to 9999.

Use [ ] and [ ], or select [Enter Number using Keypad] and enter the last page number.

Enter First & Last Page Number

Specify the start and last page for adding page numbers within the range from 1 to 9999.

Use [ ] and [ ], or select [Enter Number using Keypad] and enter the start and last page numbers.

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Include Covers

Add a check to include a cover.

Start Number

To add page numbers onto copies, specify a starting page number. Select [Enter Number using Keypad] to enter a number with the numeric keypad.

When [Page Number] is selected on the [Page Number] screen

You can enter a value within the range from 1 to 9999.

When [Text & Page Number] is selected on the [Page Number] screen

You can enter a value within the range from 1 to 999999999 when not setting [Number of Digits], and can enter a value of up to the specified number of digits when setting [Number of Digits].

Note • If the page number exceeds the specified value during copying, the copy job will be cancelled.

Watermark (Printing Control Number on the Background)

You can faintly print a sequential control number on the background of each copy set.For example, if you set 1 as the starting number, 1 is printed on all pages of the first copy set and 2 is printed on all pages of the second set.

To prevent, for instance, the duplication of confidential documents for distribution at conferences, you can use sequential numbering to associate distribution copies to people.Important • When you set this feature, the machine will not print jobs if the total number of scanned

pages exceeds the limit. If this occurs, cancel the jobs by following the instruction appearing on the screen. The maximum number of scannable pages is 999 per job. When two or more jobs are in the queue and A4 LEF (the size recommended by Fuji Xerox) is used, the maximum number of scannable pages is 6000 for all the jobs. These values are approximate and may vary depending on the original’s paper type, size, and orientation.


1 Select [Watermark].

2 Select any item.

Control Number

Displays the [Watermark - Control Number] screen.Refer to "[Watermark - Control Number] Screen" (P.93).

Text

Displays the [Watermark - Text] screen.Refer to "[Watermark - Text] Screen" (P.93).

User Account Number

Displays the [Watermark - User Account Number] screen.Refer to "[Watermark - User Account Number] Screen" (P.93).

Date & Time

Displays the [Watermark - Date & Time] screen.Refer to "[Watermark - Date & Time] Screen" (P.94).

Output Format

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Serial Number

Displays the [Watermark - Serial Number] screen.Refer to "[Watermark - Serial Number] Screen" (P.94).

Text Effect

Displays the [Watermark - Text Effect] screen.Refer to "[Watermark - Text Effect] Screen" (P.94).


[Watermark - Control Number] Screen

You can set a control number within the range from 1 to 9999.

1 Select [On].

2 Set the start number using [ ] and [ ] or with the numeric keypad.

Off

No control number is printed.

On

A control number is printed. Enter the starting number of the control number.

[Watermark - Text] Screen

Select the text to print on the copy.

1 Select [On].

2 Select any text.

Off

No text is printed.

On

Text is printed. You can select the text for stamp. You can specify text from 3 preset text or the text set in the System Administration mode.For information on how to register text, refer to "6 System Settings" > "Common Settings" > "Watermark" > "Custom Text 1 to 3" in the Administrator Guide.

[Watermark - User Account Number] Screen

When using User Administration or Auditron Administration, a user account number is printed.Note • [User Account Number] is the No. (User Administration Number) registered by users in

Login Setup/Auditron Administration.

• This screen is displayed when the Auditron Administration feature is enabled. If the Login Setup/Auditron Administration feature is used, [User Account Number] is displayed even when no data is collected. In this case, even if [On] is selected for [User Account Number], the No. registered by users (User Administration Number) is not printed.

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1 Select [On].

Off

The user account number is not printed.

On

The user account number is printed. However, nothing will be printed if user authorization has not taken place.

[Watermark - Date & Time] Screen

You can print the date and time that copying was started.For information about the format for the date, refer to "6 System Settings" > "Common Settings" > "Machine Clock/Timers" > "Date" in the Administrator Guide.

1 Select [On].

Off

No date or time is printed.

On

The date and time are printed.

[Watermark - Serial Number] Screen

The serial number of the machine is printed.

1 Select [On].

Off

The serial number is not printed.

On

The serial number is printed.

[Watermark - Text Effect] Screen

You can set the text effect.

If you set a text effect and make a copy, text strings specified in [Control Number], [Text], [User Account Number], [Date & Time], and [Serial Number] of the [Watermark] screen are embedded in the background. When making a copy of a document that has been copied with Text Effect, the embedded text on the output copy is either printed in an embossed or outline state.Note • This feature does not appear for some models. An optional package is necessary. For more


1 Select any item.

Off

Print the specified text as it is.

Output Format

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Embossed

When copying the output copy with the text effect, the embedded text is printed in an embossed state.

Outline

When copying the output copy with the text effect, the embedded text is printed in an outline state.For information about the background pattern, refer to "6 System Settings" > "Common Settings" > "Watermark" > "Background Pattern" in the Administrator Guide.

You can also set the color, character size, density, and other watermark print settings in the System Administration mode. For information about other advanced settings, refer to "6 System Settings" > "Common Settings" > "Watermark" in the Administrator Guide.

Secure Watermark (Managing Document Security)

Secure Watermark is a security management feature to embed a copy protection digital code into a document, to restrict the document to be duplicated. With the digital code, you can also analyze "when", "from which machine", and "by whom" the document was output.Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to

Secure Watermark.

• Document copy protection that is set using the Secure Watermark feature is not warranted to always function. The feature may not function depending on the document or setting conditions. For more information, contact our Customer Support Center.

• Note that we assume no responsibility for a damage caused by using or being not able to use the Secure Watermark feature.

• By using the Secure Watermark feature, print quality may deteriorate as follows:- Colors may become darker.- Text in documents may become hard to read.- Dots such as decimal characters and periods may become hard to read.

• The Secure Watermark feature may not work properly for a document if its size is smaller than A5, if its background color is not white, or if the Watermark or Secure Watermark feature has already used for the document.

• In some cases, a document may not be printed even if the Secure Watermark feature has not been used for the document. This happens because the machine incorrectly detects a copy protection code from the document. In that case, ask the system administrator to temporarily disable the detection feature for copy protection codes.


• To analyze digital codes, an optional application, ApeosWare Secure Watermark Analyzer, is required. For information on how to use ApeosWare Secure Watermark Analyzer, refer to its documentation.

1 Select [Secure Watermark].

2 Select any item.

Off

Does not manage document security.

On

Manages document security. Select any feature button if necessary.

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Protection Code

Off

Does not prevent document duplication. A digital code is embedded into copies.

Prevent Duplication

Prevents document duplication. Any documents with a copy protection code cannot be copied.

Important • This setting also affects scan operation.

Text

Displays the [Secure Watermark -Text] screen.Refer to "[Secure Watermark-Text] Screen" (P.96).

[Secure Watermark-Text] Screen

You can embed hidden text into documents.With this hidden text feature, the specified text is embedded in the entire sheet. When making a copy of a document that has been copied with this hidden text feature, the embedded text on the output appears in white regardless of whether or not the Secure Watermark kit is installed.

1 Select any item.

Off

Does not print hidden text.

On

Prints hidden text.

You can select any text from the three preset text, or from text registered in the System Settings.For information on how to register text, refer to "6 System Settings" > "Common Settings" > "Secure Watermark" > "Text Effect" > "Custom Text 1 to 3" in the Administrator Guide.

Folding (Outputting Bi-Folded paper/Tri-Folded paper)

You can make copies to be folded in half / in three.Note • This feature does not appear for some models. An optional package is necessary. For more


• The supported paper orientation is only . Select the tray whose orientation is set to .

• Z Tri-Fold and C Tri-Fold can only be applied to A4 paper and 8.5 x 11" paper.

1 Select [Folding].

2 Select any item.

Off

A copy is not folded.

Z Tri-Fold

Copies are folded in three with the printed side inside.

C Tri-Fold

Copies are folded in three with the printed side outside.

Output Format

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Bi-Fold

Copies are folded in half.

Printing Page

Print Inside

Folds copies so that the image is printed inside.

Print Outside

Folds copies so that the image is printed outside.

Preset Repeat Image (Making Multiple Copies on a Single Sheet)

Repeatedly copies one original onto equally divided areas according to the specified number of copies.Note • When anything other than [Auto %] is selected for [Reduce/Enlarge], image loss may occur

at edges depending on the image size of the document.

1 Select [Preset Repeat Image].

2 Select any item.

1 Page Up

Preset Repeat Image is not applied.

2 Pages Up

Two copies of the document image are made on a single sheet of paper.

4 Pages Up

Four copies of the document image are made on a single sheet of paper.

8 Pages Up

Eight copies of the document image are made on a single sheet of paper.

Output Orientation (Specifying Face Up or Down)

You can select whether copies should be output facing up or down.

1 Select [Output Orientation].

2 Select any item.

Auto

Automatically determines whether the copies should be output facing up or down.

Face Up

Copies are output facing up and delivered from the last page.

Face down

Copies are output facing down and delivered from the last page.

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Face Up Reverse Order

Copies are delivered from the first page facing up.Note • Whether [Face Up (Reverse Order)] is displayed depends on the system setting. For

information, refer to "6 System Settings" > "Copy Mode Settings" > "Copy Control" > "Outout Orientation - Reverse Order" in the Administrator Guide.

ID Card Copying (Copying Both Sides of an ID Card)

This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper. Important • Use the document glass when copying. The document feeder is not available for this

feature.

• Specify the original’s orientation correctly.

• Place the card slightly away from the top-left corner of the document glass so that the whole image can be captured.

1 Select [ID Card Copying].

2 Select the desired option.

Off

Disables ID card copying.

On

Enables ID card copying.

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Job Assembly

On the [Job Assembly] screen, you can configure features such as Build Job and Sample Set. The following shows the reference section for each feature.

Build Job (Making Copies of Documents with Different Settings in a Single Operation)........ 99

Sample Set (Checking the Finished Output of the Copy) ........................................................ 101

Combine Original Sets (Adding Originals).............................................................................. 102

Form Overlay (Making Copies to Overlay Documents) .......................................................... 103

Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) .................... 103


2 Select the [Job Assembly] tab, and then select a feature on the [Job Assembly] screen.

Build Job (Making Copies of Documents with Different Settings in a Single Operation)

This feature allows you to change and save settings individually for each document page or stack and then to finally make copies of documents with different settings as one job.Note • To copy on the tab paper when using [Covers], [Tab Margin Shift], [Separators], set [Output

Orientation] to [Face down].

1 Select [Build Job].

2 Select [On].

3 Select the desired print settings.


Off

Build Job is not applied.

On

Build Job is applied. The feature buttons appear. Set any item if necessary.For the features that can be set here, refer to "Copy Output (Outputting by Specifying Finishing)" (P.78).

Features that can be set in Build Job

Copy Output

For information on the feature, refer to "Copy Output (Outputting by Specifying Finishing)" (P.78).

Booklet Creation

For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.80).

Covers

For information on the feature, refer to "Covers (Attaching a Cover to Copies)" (P.83).

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Annotation

For information on the feature, refer to "Annotation (Adding Stamp/Date/Page Number to Copies)" (P.88).

Watermark

For information about the feature, refer to "Watermark (Printing Control Number on the Background)" (P.92).

Secure Watermark

For information about the feature, refer to "Preset Repeat Image (Making Multiple Copies on a Single Sheet)" (P.97).

Output Orientation

For information about the feature, refer to "Output Orientation (Specifying Face Up or Down)" (P.97).

[Copy Job] screen

The following describes the screen that appears while the Build Job is being executed.

Chapter Start...

Displays the [Build Job - Chapter Start/Separators] screen.Refer to "[Build Job - Chapter Start/Separators] Screen" (P.100).

Change Settings...

The Copy screen appears and you can change the settings for the loaded document. After setting the features, press the <Start> button on the control panel to start scanning of the document.

Last Original

Select this to end scanning of documents. The build job starts.

Next Original

Select this when you have another document. This item is selected when using the Build Job feature.

Cancel

The document data stored by the Build Job feature is cleared and the job is cancelled.Note • The same operation is performed if you press the <C (Clear)> button or <Clear All> button

on the control panel.

Start

When loading the next document and select [Start], the next documents are scanned.Note • The same operation is performed if you press the <Start> button on the control panel.

[Build Job - Chapter Start/Separators] Screen

You can set the chapter start and separators.

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1 Select any item.

Off

The next stack of documents is copied after the previous stack.

Chapter Start

The next stack of documents is copied from Side 1 of a new sheet of paper.If [Chapter Start] is not selected and copying of the first loaded document ends on Side 1, copying for the next document will begin on Side 2 of the last page of the first document. When [Chapter Start] is selected and [Multiple-Up] is marked, even if all documents are divided for every chapter before all of them are assembled in [Multiple-Up] feature, the next stack of document is copied from Side 2 of a paper.

Separators

Separators can be inserted. Select the paper tray to use for the separators from [Separators Tray].

To insert a separator sheet between the first and second sets, select the [Separator] button after copying the first set, and then copy the second set.

Sample Set (Checking the Finished Output of the Copy)

When making multiple sets of copies, you can print a sample set to check the finished output and then print the remaining copy sets. You can select to continue or cancel the job after the confirmation. The number of sets to be copied can also be changed. The sample copy is included in the total number of sets.

After a sample set is output, the remaining sets will automatically be output if the machine is left uninstructed for the period specified under [Auto Job Release]. You can change the value of [Auto Job Release] as necessary.

1 Select [Sample Set].

2 Select [On].

Off

No sample set is made.

On

A sample set is made.

[Copy Job] screen

The machine pauses and displays the [Copy Job] screen after a proof set is copied.

Setting Change

The [Setting Change] screen is displayed. Uncheck the settings you want to cancel. This button is displayed only when there are any settings that can be cancelled for the job.

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Change Quantity...

The [Change Quantity] screen appears and you can change the number of copies entered before. Enter a new quantity using the numeric keypad. The new value must include the number of the sample set that has already been printed. When reducing the quantity, you cannot enter a number less than the number of copies that have already been printed.Note • When you enter 1 for the number of sets and then press the <Start> button, the machine

does not start copying.

Cancel

The remaining copies are cancelled.

Start

The remaining copies are made.Note • The same operation is performed if you press the <Start> button on the control panel.

Combine Original Sets (Adding Originals)

Use this feature when you copy a document that has too many pages to be loaded into the document feeder at one time, or when you scan each document page using the document glass and have the machine process the pages as one job.

[Next Original] that is usually displayed while scanning documents with the document feeder is always selected in this mode. In addition, when using the document glass to scan documents, [Next Original] is also selected during scanning. If [Copy Output] is set to [Auto], the output is automatically sorted.When all documents have been scanned, select [Last Original].

After the first original set is copied, the screen will automatically return to the previous display if the machine is left unused for the period specified under [Auto Clear]. You can change the value of [Auto Clear] as necessary.

1 Select [Combine Original Sets].

2 Select [On].

Off

In the screen displayed during scanning documents with the document feeder with specifying Collated, [Last Original] is selected.

On

In the screen displayed during scanning documents with the document feeder with specifying Collated, [Next Original] is selected.

[Copy Job] screen

The [Copy Job] screen is displayed when copying begins.

Last Original

Select this to end scanning of documents.

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Next Original

Select this when you have another document. This is on when using the [Combine Original Sets] feature.

Cancel

The document data stored by [Combine Original Sets] is cleared and the copying is cancelled.Note • The same operation is performed if you press the <C> button or <Clear All> button on the

control panel.

Start

Load the next document, and select [Start] to start scanning.Note • The same operation is performed if you press the <Start> button on the control panel.

Form Overlay (Making Copies to Overlay Documents)

This feature scans the first page of a document as a form image, and overprints it on the copies of the subsequent pages.Note • If the machine is set to detect Secure Watermark, this feature may not be used depending

on the type of a form image. For details, contact our Customer Support Center. For details on Secure Watermark settings, refer to "6 System Settings" > "Common Settings" > "Secure Watermark" in the Administrator Guide.

1 Select [Form Overlay].

2 Select [On].

Off

A form image in the memory is not overlaid.

On

A form image in the memory is overlaid.

Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)

Specify an area to delete everything outside or inside of when copying. 1 area can be specified.

1 Select [Delete Outside/Delete Inside].

2 Select any item.

Off

Nothing is deleted.

Delete Outside

Deletes the outside of the selected area when copying.

Delete Inside

Deletes the inside of the selected area when copying.

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Area Settings

Selecting [Area 1] displays the [Delete Outside/Delete Inside - Area 1] screen.Refer to "[Delete Outside/Delete Inside - Area 1] screen" (P.104).

Originals

For 2 sided documents, specify the side of the area you want to delete outside of or inside of.

Both Sides

The setting is applied to both sides of the document.

Side 1 Only

The setting is applied to only to Side 1 of the document.

Side 2 Only

The setting is applied to only to Side 2 of the document.

[Delete Outside/Delete Inside - Area 1] screen

Set the area to delete outside of or inside of. The quadrangle with a diagonal line and 4 straight sides connecting the coordinates, X1/Y1 and X2/Y2 is a deleted or extracted area. By making the top right corner of a document into the starting point, the X-axis is set as the direction of width, and the Y-axis is set as the direction of length.

You can specify a value within the range of 0 to 432 mm for the width (X) and the length (Y) in 1 mm increments.Note • Specify the 2 coordinates from the top right corner of the document.

• When [Reduce/Enlarge] is enabled, the specified area will be reduced/enlarged accordingly.

1 Select [Area 1].

2 Enter the value for X1 in [X1] using the numeric keypad, and select [Next].

3 Enter the value for Y1 in [Y1] using the numeric keypad, and select [Next].

4 Enter the value for X2 in [X2] using the numeric keypad, and select [Next].

5 Enter the value for Y2 in [Y2] using the numeric keypad, and select [Next].

Note • To change the coordinates you have entered, select [Next], move , and then enter the value again.

• If all of [X1], [Y1], [X2], and [Y2] are set to [0], the area will be invalid. If no other area is specified, the Delete Outside/Delete Inside feature cannot be used.

• If you select <C> button, values that the mark indicates is cleared.

Clear Area 1

Clear the specified area.

Next

The mark moves to the next coordinate.

4 Scan

This chapter describes the basic scanning procedures and the scan features provided by the machine.To use the scan features, network settings are required. For information on the network settings, refer to "6 System Settings" > "Network Settings" in the Administrator Guide.

Important • The scan features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center.

Scanning Procedure .................................................................................106

Operations during Scanning .....................................................................112

E-mail........................................................................................................114

Scan to Mailbox ........................................................................................120

Scan to PC................................................................................................121

General Settings .......................................................................................124

Image Quality............................................................................................130

Layout Adjustment ....................................................................................131

Output Format...........................................................................................136

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Scanning Procedure

This section describes the basic scanning procedure. The following shows the reference section for each step.

Step 1 Loading Documents .......................................................................................................106

Step 2 Selecting Features ..........................................................................................................108

Step 3 Starting the Scan Job......................................................................................................109

Step 4 Confirming the Scan Job in Job Status ..........................................................................110

Step 5 Saving the Scanned Data ...............................................................................................111



Document Feeder

Single sheet

Multiple sheets

Document Glass

Single sheet


Document Feeder


The document feeder automatically detects standard size documents. For non-standard size documents, input the size in the [Original Size] screen.For information on entering document sizes, refer to "Original Size (Specifying an Original Size)" (P.132).



For information on scanning mixed sized documents, refer to "Mixed Sized Originals (Scanning Different Size Documents Simultaneously)" (P.133).


• 2-sided scanning of lightweight paper (38 - 49 g/m2) is not supported.


Sheets



Heavyweight paper (81 - 157 g /m2) 100 sheets

Scanning Procedure

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Document Glass


The document feeder automatically detects standard size documents. For non-standard size documents, input the size in the [Original Size] screen.For information on entering document sizes, refer to "Original Size (Specifying an Original Size)" (P.132).




WARNING


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You can select features on the [General Settings] screen.

From the [All Services] screen, you can select from 3 scan modes: E-mail, Scan to Mailbox, and Scan to PC.

E-mail

Scans a document and sends the scanned data as an e-mail attachment.

Scan to Mailbox

Scans a document and saves the scanned data into a mailbox on the machine.You need to create a mailbox in advance. For information on how to create a mailbox, refer to "6 System Settings" > "Setup Menu" > "Mailbox" in the Administrator Guide.

Scan to PC

Scans a document and sends the scanned data to a network computer via the FTP or SMB protocol.

The following shows the reference section for each feature.E-mail........................................................................................................................................114

Scan to Mailbox ........................................................................................................................120

Scan to PC.................................................................................................................................121

Note • Features displayed may vary depending on the model you are using.

• When using the Auditron mode, a user ID and passcode may be required. Ask your system administrator for the user ID and passcode.

• To use the scan features, network settings are required. For information on the network settings, refer to "6 System Settings" > "Network Settings" in the Administrator Guide.

The following describes how to store scanned data into a mailbox.


1 2 3

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2 Select [Scan to Mailbox].


4 Specify a mailbox to save the data in.


The following shows the reference section for each feature."General Settings" (P.124)

"Image Quality" (P.130)


"Output Format" (P.136)

Step 3 Starting the Scan Job



• Scanning cannot be performed if a copy protection code is detected.

Note • If a problem occurs, an error message appears in the touch screen. Solve the problem in accordance with the message.

• The next scan job can proceed while scanning.


If you have another document, select [Next Original] on the touch screen while the current document is being scanned. This allows you to scan multiple documents as a set of data.

1 2 3

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C

<Clear All> button

1 2 3

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7 8 9

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C

<Start> button

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Up to 999 pages can be stored.Note • If the number of document pages exceeds this maximum, then scanning stops. Follow the

displayed message, and either abort the operation, or save the scanned document data.

2 While documents are being scanned, select [Next Original].

Note • When the screen at right is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents.

• When using the document feeder, load the next document after the machine has finished scanning the first document.

• You can change the scan settings of the next document by selecting [Change Settings] displayed after selecting [Next Original].


4 Press the <Start> button. If you have more documents, repeat Steps 3 and 4.


Step 4 Confirming the Scan Job in Job Status




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C

<Job Status> button

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Step 5 Saving the Scanned Data

When you select [Scan to Mailbox], the document stored in a mailbox of the machine can be imported into your computer. Importing can be done in the following ways:

Import using application

Uses a network scan driver.Refer to "Importing to a TWAIN Compatible Application" (P.167).

Import using Mailbox Viewer2

Uses Mailbox Viewer2 (Fuji Xerox application software).Refer to "Importing Using Mailbox Viewer2" (P.169).

Import using CentreWare Internet Services

Uses CentreWare Internet Services.Refer to "Importing Using CentreWare Internet Services" (P.171).

Import using WebDAV

Uses WebDAV.Refer to "Importing with the WebDAV Protocol" (P.172).

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Operations during Scanning

The following describes the operations available during scanning. The following shows the reference for each operation.

Stopping the Scan Job ...............................................................................................................112

Changing the Scan Settings.......................................................................................................113

Stopping the Scan Job

To cancel scanning a document, follow the procedure below.


2 Select [Cancel].



Depending on the jobs in progress, screens for canceling jobs may not appear. In that case, use the following procedure to cancel a scan job on a job status screen.


1 2 3

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C

<Stop> button

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C

<Job Status> button

Operations during Scanning

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4 Select the job to cancel, and then select [Stop].

Changing the Scan Settings

You can change the scan settings while scanning the document.

1 Select [Next Original].

2 Select [Change Settings...].

3 Set [Scan Resolution], [Original Size], [2 Sided Originals], [Lighten/Darken], and [Original Type].

For each setting, refer to "Scan Resolution (Specifying a Scanning Resolution)" (P.131), "Original Size (Specifying an Original Size)" (P.132), "2 Sided Originals (Scanning Both Sides of a Document)" (P.131), "Lighten/Darken (Adjusting the Scan Density)" (P.124), and "Original Type (Selecting the Document Type)" (P.125).


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E-mail

You can scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature.Note • This feature is not available for some models. An optional package is necessary. For more


• Some e-mail settings are required to use this feature. For information on the settings, refer to "9 E-mail Environment Settings" in the Administrator Guide.

Address Book............................................................................................................................114

Keyboard...................................................................................................................................116

Add Me .....................................................................................................................................117

Recipient(s) ...............................................................................................................................117

From..........................................................................................................................................118

Subject.......................................................................................................................................119

Message.....................................................................................................................................119

The [Read Receipts] and [Split Send] features on the [Output Format] screen are only available for the [E-mail] feature. The following shows the reference section for each feature.

Read Receipts............................................................................................................................136

Split Send (Sending in Sections)...............................................................................................136

1 Select [E-mail] on the [All Services] screen.

2 On the [E-mail] screen, specify a recipient using the Address Book or the keyboard.

Important • Recipients cannot be specified by Address Numbers using the numeric keypad, One Touch buttons, or Group Numbers.

• You can only specify recipients registered for e-mail.

• Depending on the settings in the System Administration mode, the [Address Book], [Keyboard] and [Add Me] buttons are not displayed. Recipient names and e-mail addresses cannot be modified on this screen.

• Depending on the configuration made in the System Settings, an address specified in [From] may appear automatically in [To] or [CC].

Address Book

The following describes how to specify a recipient using the Address Book. You can also enter an e-mail address using the keyboard.For information on settings of the address book, refer to "6 System Settings" > "Setup Menu" > "Address Book" in the Administrator Guide.

1 Select [Local Address Book].

2 Select any item.

To

Sets the selected address as a recipient.

CC

Sets the selected address as CC.

E-mail

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BCC

Sets the selected address as BCC.

Go to

Displayed only when [Local Address List] is selected.Refer to "When [Local Address List] is Selected" (P.115).

Details

Displays detailed information on the selected recipient.

Local Address List

Displays the local address list.Refer to "When [Local Address List] is Selected" (P.115).

Local Search

Searches recipients in the local address list.Refer to "When [Local Search] is Selected" (P.115).

Next Recipient

Allows to specify the e-mail address for sending e-mail to multiple recipients (Broadcast).

When [Local Address List] is Selected

1 Select a recipient from the local address list.


Go to

Enter a recipient number using the numeric keypad to display the recipient at the top of the list.

Details

Select a recipient from [Name/E-mail], and select [Details]. Then the detailed information on the recipient appears.

When [Local Search] is Selected

1 Enter a keyword to search the address.

For information on how to enter characters, refer to "Entering Text" (P.50).

Note • When multiple keywords are used, the address is searched with the AND clause.

Recipient Name

Searches with a recipient name as a keyword. Selecting [Enter/Change Keyword] displays the screen for entering the keyword. Up to 32 characters are allowed.

Example: John Smith

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E-mail Address

Searches with an e-mail address as a keyword. Selecting [Enter/Change Keyword] displays the screen for entering the keyword. Up to 128 characters are allowed.

Example: [email protected]

Custom Item

This field is used to search with a keyword item other than the recipient name and e-mail address. Selecting [Enter/Change Keyword] displays the screen listing the custom items.Note • Only one custom item can be selected.

None

No custom item is used for the keyword search.

Telephone

A telephone number is used for the keyword search.

Office

An office name is used for the keyword search.

Department

A department name is used for the keyword search.

Change Settings

Select a custom item, and select this button. Then the keyword entry screen appears. Up to 60 characters are allowed.

Enter/Change Keyword

Select a keyword item, and select [Enter/Change Keyword]. Then the keyword is set or changed.

Search Now

The search starts. The searched results are listed on the screen.

Keyboard

You can enter addresses using the keyboard.

1 Select [Keyboard] on the [E-mail] screen.

2 Use the keyboard shown on the screen to enter an e-mail address of up to 128 characters.

To/CC/BCC

Switches the recipient type (To/CC/BCC) from the drop-down menu.

More Characters

Displays symbols. Use this button to enter symbols for the e-mail address.

Next Recipient

Allows to specify the e-mail address for sending e-mail to multiple recipients (Broadcast).

E-mail

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Backspace

Moves the cursor back to delete one character.

Shift

Used for entering uppercase characters.

Add Me

This button is used to add the sender's address to [To], [CC], or [BCC].

1 Select [Add Me].

2 Select a type.

To

Adds the sender's address to To.

CC

Adds the sender's address to CC.

BCC

Adds the sender's address to BCC.

Recipient(s)

Allows you to confirm, delete or change recipients using the pop-up menu displayed.

1 Select the recipient to be deleted, confirmed, or changed from [Recipient(s)].

2 Select any item from the pop-up menu.

Remove

Removes the selected recipients.

Edit

Displays the [Change Recipient Settings] screen. Allows you to confirm or change the recipient. Refer to "[Change Recipient Settings] Screen" (P.118).

Cancel

Hides the pop-up menu.

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[Change Recipient Settings] Screen

Allows you to confirm and change recipients.

1 Select the item to be changed.

E-mail Address

To change the e-mail address, select [Change Settings] to display the keyboard and enter the new address.

Recipient Name

To change the recipient name, select [Change Settings] to display the keyboard and enter the new name.

The recipient name appears when registered in the Address Book.

Change Settings

Allows you to confirm and change the settings of the selected item.

From

Set a sender's e-mail address. You can specify only one address as a sender's address.Note • When using the Authentication feature, the e-mail address registered in user information is

automatically set as a sender's address. For more information on user information, refer to "6 System Settings" > "Login Setup/Auditron Administration" > "Create/Check User Accounts" in the Administrator Guide.

• Depending on the System Settings, [From] may not be editable.

1 Select [From].


Note • The machine e-mail address appears as a sender. If the machine name is set in [Name] in the System Administration mode, the machine name appears in [From] instead of the machine e-mail address. Select [From] to edit the sender’s e-mail address.

Address Book

Allows you to select the sender's e-mail address from the address book.For information on the address book, refer to "Address Book" (P.121).

Keyboard

Enter the sender’s e-mail address of up to 128 characters.

Cancel


E-mail

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Subject

Set the e-mail subject using the following procedure.

Auto Set

Automatically sets the subject to [Scan data from XXX] (where XXX is the host name of the machine).

To set a user-defined subject

1 Select [Subject].

2 Enter a subject of up to 128 characters using the displayed keyboard.


Message

Enter the e-mail body using the following procedure.

1 Select [Message].

2 Enter a message of up to 256 characters using the keyboard.


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Scan to Mailbox

You can scan documents and save the scanned data to a mailbox of the machine.

To use the [Scan to Mailbox] feature, select [Scan to Mailbox].A mailbox needs to be registered beforehand. For more information on registering a mailbox, refer to "6 System Settings" > "Setup Menu" > "Mailbox" in the Administrator Guide.

1 Select [Scan to Mailbox] on the [All Services] screen.

2 On the [Save to Mailbox] screen, specify a mailbox to save the scanned data in.

Note • If a passcode is set for the mailbox, the passcode entry screen may appear. Enter the passcode and select [Confirm]. If you have forgotten the passcode, set the mailbox passcode in the System Administration mode again.

Mailbox

Select a mailbox to save the scanned data in.Note • Select [ ] to return to the previous screen and select [ ] to move to the next screen.

Go to

Use the numeric keypad to enter a 3-digit mailbox number. The mailbox then appears at the top of the list.

Document List

Select a mailbox and then select this button to display the [Document List] screen. You can confirm or delete documents stored in the mailbox.For more information on the [Mailbox - Confirm/Delete] screen, refer to "Checking/Selecting Mailbox Documents" (P.143).

Scan to PC

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Scan to PC

You can convert scanned data to TIFF, DocuWorks, or PDF format, and then use the FTP or SMB protocol to send the data to a computer on the network. The following shows the reference section for each feature.Note • Before scanning, a shared folder must be created on the computer for saving scanned data.

If the FTP protocol is used, the FTP service must be set. For information on the computer settings, refer to the documentation supplied with your operating system. For information on compatible operating systems, refer to "15 Appendix" > "Specifications" > "Scan Feature Specifications" in the Administrator Guide.

• This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.

Transfer Protocol...................................................................................................................... 121

Address Book ........................................................................................................................... 121

Browse...................................................................................................................................... 122

Specifying a Destination .......................................................................................................... 122

1 Select [Scan to PC] from the [All Services] screen.

2 Specify a forwarding destination on the [Scan to PC] screen.

Note • Fields displayed vary depending on the protocol.

Transfer Protocol

You can select a transfer protocol using the following procedure.

1 Select [Transfer Protocol].

2 Select any item.

FTP

Transfers using the FTP protocol.

SMB

Transfers using the SMB protocol.

SMB (UNC Format)

Transfers using the SMB protocol (UNC Format).

UNC stands for Universal Naming Convention and its format is as follows:\\host name\shared name\directory name

Address Book

You can specify the server name, user name and other information from the address book.For information on settings of the address book, refer to "6 System Settings" > "Setup Menu" > "Address Book" in the Administrator Guide.

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1 Select [Address Book].

2 Select the destination in which the data is stored.

Important • You can only use destinations configured for SMB or FTP.

Note • Select [ ] to return to the previous screen and select [ ] to move to the next screen.

Go to

Enter a recipient number using the numeric keypad to display the recipient at the top of the list.

Details

You can confirm information such as [Recipient Name] and [Server Name/IP Address].

Browse...

Displays a hierarchy consisting of server names and folders. You can specify a save destination by tracing the hierarchy.

1 Select [Browse...].

2 Select the destination in which data is to be stored.You can move to another level by pressing [Previous] or [Next].

Important • You can specify recipients for SMB only.

Save in:

Shows the current location in the hierarchy.

Specifying a Destination

Enter information into the fields provided for the selected protocol, to specify a forwarding destination.

1 Select the item to be set.

Note • You can also select [Address Book] to enter information.

• Fields displayed vary depending on the protocol.

2 Enter information using the keyboard on the screen.


Note • To delete characters, select [Backspace].

Scan to PC

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Server

Displayed when [FTP] or [SMB] is selected for [Transfer Protocol]. Enter a server name or IP address. Up to 64 characters are allowed.

Example: myhost.example.com(myhost: host name, example.com: domain name)

Shared Name

Displayed when [SMB] is selected for [Transfer Protocol]. Enter a shared name. Up to 64 characters are allowed.

Save In

When [FTP] or [SMB] is selected for [Transfer Protocol]: Enter a directory name. Up to 128 characters are allowed.

When [SMB(UNC format)] is selected for [Transfer Protocol]: Enter "\\Host Name\Shared Name\Directory Name". Up to 260 characters are allowed.

User Name

Enter the user name of the computer you are forwarding to. When a user name is not required for the destination, this field can be skipped.

When [FTP] is selected for [Transfer Protocol], up to 32 characters are allowed.

When [SMB] is selected for [Transfer Protocol], use one of the following formats.

For Active Directory:

User name@Domain name (user name: up to 32 characters, domain name: up to 64 characters)

Example: [email protected] (fuji: user name, example.com: domain name)

For workgroups:

Local user (up to 32 characters)

Example: Fuji-Taro

Password

Enter the password for the user name. Up to 32 characters are allowed.

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General Settings

The [General Settings] screen displayed for [E-mail], [Scan to Mailbox], and [Scan to PC] allows you to set basic features. The following shows the reference section for each feature.

Lighten/Darken (Adjusting the Scan Density)..........................................................................124

2 Sided Originals (Scanning Both Sides of a Document).........................................................124

Original Type (Selecting the Document Type).........................................................................125

File Format (Selecting the Format of Scanned Data) ...............................................................126

Note • When you select [Scan to Mailbox], [File Format] is disabled.

1 On the [All Services] screen, select [E-mail], [Scan to Mailbox] or [Scan to PC].

2 Select the [General Settings] tab, and select a feature on the [General Settings] screen.

Lighten/Darken (Adjusting the Scan Density)

You can select the scan density from seven levels. Moving to the upper position makes the scan density lower, and moving to the lower position makes the density higher.

1 Use [ ] and [ ] to adjust the density.

2 Sided Originals (Scanning Both Sides of a Document)

You can automatically scan both sides of a 2-sided document.

By setting the binding style, both sides are scanned in the same orientation.

1 Select any item.

1 Sided

Select this to scan only one side of the document.

2 Sided (H to H)

Select this when both sides of the 2-sided document are in the same orientation.

2 Sided (H to T)

Select this when both sides of the 2-sided document are in opposite orientations.

More...

The [2 Sided Originals] screen is displayed.

General Settings

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Refer to "[2 Sided Originals] Screen" (P.125).

[2 Sided Originals] Screen

This screen allows you to select the status and orientation of original documents.

1 Select any item.

1 Sided

Select this to scan only one side of the document.

2 Sided

Select this to scan both sides of the document.

Originals

Displayed when [2 Sided] is selected.

Head to Head

Select this when both sides of the 2-sided document are in the same orientation.

Head to Toe

Select this when both sides of the 2-sided document are in opposite orientations.


To scan using the document feeder, the orientation must be set to specify the head of the document.

Load the document in the [Head to Left] orientation when [File Format] is set to [TIFF]. When viewing the scanned document on a computer, the document is displayed in the [Head to Top] orientation.Note • If the setting for [Original Orientation] differs from the actual document orientation, then the

machine may mistakenly detect the head of the document.

Upright Images

Select this when placing the head of the document facing the inner side of the document glass or the document feeder.

Sideways Images

Select this when placing the head of the document facing the left side of the document glass or the document feeder. Be sure to select [Sideways Images] when the top of the document is placed facing the left side (horizontal text).

Original Type (Selecting the Document Type)

You can select a document type for scanning.

1 Select an original type.

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Photo & Text

Select this item when the scanning document contains both text and photos. This setting automatically identifies text and photo areas to scan each area with optimum quality.

Text

Select this item when scanning text clearly.

Photo

Select this item when scanning photos.

File Format (Selecting the Format of Scanned Data)

You can select the format of scanned data.Note • When selecting [Scan to Mailbox], [File Format] is disabled.

1 Select a file format.

Multi-page TIFF

Saves multiple pages into a single file in TIFF format.

TIFF

Saves each page into a different file in TIFF format.

PDF

Saves scanned data in PDF format.

DocuWorks

Saves scanned data in DocuWorks format.Note • To browse or print DocuWorks files on a computer, one of the following software is required.

- DocuWorks 4.0 or later- DocuWorks Viewer Light 4.0 or later- DocuWorks Viewer Light for Web 4.0 or later

More...

The [File Format] screen is displayed.Refer to "[File Format] Screen" (P.126).

[File Format] Screen

You can select the other file formats here.

1 Select any item.

PDF Security

Allows you to prevent the data saved as a PDF file from unauthorized access.

The [File Format - PDF Security] screen appears.Refer to "[File Format - PDF Security] Screen" (P.127).

General Settings

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DocuWorks Security

Allows you to configure security on the data saved as a DocuWorks file to prevent unauthorized access.

The [File Format - DocuWorks Security] screen appears.Refer to "[File Format - DocuWorks Security] Screen" (P.128).

[File Format - PDF Security] Screen

Allows you to encrypt a PDF file by password, and assign the access privileges for the file operation.

1 Select any item.

Off

The file is not encrypted, and no access privilege is configured.

Password

Encrypts the file using a password.

Encryption Algorithm

Set the encryption method.

128-bit RC4

Encrypts by the 128-bit RC4 method. Files encrypted by this method can be opened with Adobe® Acrobat® 5.0 or later.

128-bit AES

Encrypts by the 128-bit AES method. Files encrypted by this method can be opened with Adobe® Acrobat® 7.0 or later.

Supported Version

The supported versions of Adobe® Acrobat® for encryption are displayed.

Doc. Open Password

The [PDF Security - Document Open Password] screen appears.

If you select [On] and set a password, the password is required to open the file.

You can enter a password up to 32 characters.

Permissions

The [PDF Security - Permissions] screen appears.Refer to "[PDF Security - Permissions] Screen" (P.127).

[PDF Security - Permissions] Screen

Allows you to assign access privileges to a file.

1 Select [Security Password].

2 Enter the password.

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3 Select any item.

Security Password

The [PDF Security - Security Password] screen appears.

Security Password allows to assign access privileges to files. The password is required when changing the access privileges or performing unauthorized operations.


Printing

The [Authorization - Printing] screen appears.

Configure whether to allow to print the file. If allowed, select the print resolution as well.

Changes Allowed

The [Authorization - Changes Allowed] screen appears.

Configure whether to allow to change the file contents such as inserting pages or adding notes.

Allow Contents Copying and Extraction

The [Authorization - Allow Contents Copying and Extraction] screen appears. Configure whether to allow to copy the file contents such as text and images.

[File Format - DocuWorks Security] Screen

Allows you to encrypt a Docuworks file with a password, and assign the access privileges for the file operation.

1 Select any item.

Off

The file is not encrypted, and no access privilege is configured.

Password (V4 Compatible)

Encrypts the file by the 56 bit DES method using a password. Files encrypted by this method can be opened with DocuWorks Ver4.0 or later.Select [Open Password], and set a password.

Password (V4 Incompatible)

Encrypts the file by the 128 bit AES method using password. Files encrypted by this method can be opened with DocuWorks Ver5.0 or later.Select [Open Password], and set a password.

Encryption Algorithm

Displays the encryption methods.

Restricted Operations

Select file operations to whom access privileges are assigned. When assigning access privileges, configure [Full Access Password].

General Settings

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Open Password

The [DocuWorks Security - Open Password] screen appears.

If you select [On] and set a password, the file is encrypted. To open the file, the password is required. The access privileges set in [Restricted Operations] are assigned.


Full Access Password

The [DocuWorks Security - Full Access Password] screen appears.

When setting a password, the password is required to change the access privileges set in [Restricted Operations].


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Image Quality

On the [Image Quality] screen under [E-mail], [Scan to Mailbox], or [Scan to PC], you can set the image quality features. The following shows the reference section for each feature.

Image Options (Adjusting Scan Density and Image Sharpness) ..............................................130

Background Suppression (Erasing the Background Color of Documents)...............................130


2 Select the [Image Quality] tab, and configure each feature.

Image Options (Adjusting Scan Density and Image Sharpness)

You can scan with adjusting the scan density and image sharpness.

1 Select [Image Options].

2 Select [ ] and [ ] and adjust any item.

Lighten/Darken

You can select from among 7 density levels between [Lighten] and [Darken].

The scan density increases the nearer the level is to [Darken] and decreases the nearer the level is to [Lighten].

Sharpness

You can select from 5 sharpness levels between [Soften] and [Sharpen]. The nearer the level is to [Sharpen], the sharper the contours of images. The nearer the level is to [Soften], the softer the contours of images.

Background Suppression (Erasing the Background Color of Documents)

The background color of a document such as newspaper and colored paper can be erased.

1 Select [Background Suppression].

No Suppression

Scans the document backgrounds with no filtering.

Auto Suppression

Suppresses the color of the document background.

Layout Adjustment

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Layout Adjustment

On the [Layout Adjustment] screen under [E-mail], [Scan to Mailbox], or [Scan to PC], you can adjust the scan options. The following shows the reference section for each feature.

Scan Resolution (Specifying a Scanning Resolution).............................................................. 131

2 Sided Originals (Scanning Both Sides of a Document) ........................................................ 131

Book Scanning (Scanning Facing Pages on Separate Sheets) ................................................. 131

Original Size (Specifying an Original Size)............................................................................. 132

Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ...................... 133

Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................................... 134

Reduce/Enlarge (Specifying a Scanning Ratio) ....................................................................... 135


2 Select the [Layout Adjustment] tab, and then select a feature on the [Layout Adjustment] screen.

Scan Resolution (Specifying a Scanning Resolution)

You can set the resolution for the documents to be scanned.

As the value increases, the scan becomes more detailed, but the data size also increases. The scanning and transfer time increases as well.

1 Select [Scan Resolution].

2 Select a resolution.

2 Sided Originals (Scanning Both Sides of a Document)

This feature is the same as [2 Sided Originals] in the [General Settings] tab. Refer to "2 Sided Originals (Scanning Both Sides of a Document)" (P.124).

Book Scanning (Scanning Facing Pages on Separate Sheets)

The [Book Scanning] feature allows you to scan facing pages of a document onto separate sheets of paper in page order.

This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.Note • You cannot use the document feeder with this feature.


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1 Select [Book Scanning].

2 Select any item.

Off

Does not scan as a bound document.


Scans from the left page of facing pages in a document starting from the left page.


Scans from the right page of facing pages in a document starting from the right page.


Scans from the top page of facing pages in a document starting from the top page.

Both Pages

Scans both pages in page order.

Left Page Only

Scans the left page only in page order. You can select this item when [Left Page then Right] or [Right Page then Left] is selected.

Right Page Only

Scans the right page only in page order. You can select this item when [Left Page then Right] or [Right Page then Left] is selected.

Top Page Only

Scans the top page only in page order. You can select this item when [Top Page then Bottom] is selected.

Bottom Page Only

Scans the bottom page only in page order. You can select this item when [Top Page then Bottom] is selected.

Binding Erase


Original Size (Specifying an Original Size)

You can set the scan size for the document.

Specify the scan size to scan non-standard size documents or to scan with the different size from the original document size.

When a document size is specified, it is scanned at the specified size regardless of the size of the loaded document. This feature allows you to add or delete the document margins.

Layout Adjustment

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Scan

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1 Select [Original Size] on the [Layout Adjustment] screen.

2 Select a size.

Auto Size Detect

Detects the document size automatically.

Note • If the document size cannot be detected automatically, a screen to input the document size appears.

• The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information on the paper size settings, refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

Standard Size

Select a document size from 11 pre-configured types.

Variable Size

Enter the desired scan size when scanning non-standard size documents or when making copies at a size different from that of the currently loaded document. Set the size in the document glass X (horizontal) direction within the range of 15 to 432 mm and in the Y (vertical) direction within the range of 15 to 297 mm, in 1 mm increments. The scale on the outside of the document glass is a useful reference for specifying the document size.


When using the document feeder, you can simultaneously scan different size documents with the respective sizes. You can also specify a size to scan different size documents with the same size.Important • Always load the A5-size documents in portrait orientation.


• The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If the combination of the document sizes is not our recommendation, the documents can be fed at an angle may not be copied properly.

Note • When [Reduce/Enlarge] is set to [Auto %] and the output size is specified for [Output Size], the scanned data is automatically reduced/enlarged to the specified size. However, since the scanned image is not rotated, the image will be reduced/enlarged to fit the specified size while keeping its orientation. For example, when an A3 landscape original is loaded and the output size is set to A4 portrait, the scanned image is reduced to A5 landscape and printed on A4 portrait paper.

• If the document size cannot be detected automatically, a screen to input the document size appears.

Document feeder Document glass

Document sizeB5, B5 , B4, A5 , A4, A4 , A3, 8.5 x 11 inches, 8.5 x 11 inches , 8.5 x 14 inches, 11 x 17 inches

B6, B6 , B5, B5 , B4, A6, A5, A5 , A4, A4 , A3, 8.5 x 11 inches

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2 Select [On].

Off


On

When scanning documents of different sizes, the machine automatically detects the size of each document.

Edge Erase (Erasing Edges and Margin Shadows in the Document)

When you scan a document while the document cover is open or when you scan a booklet, black shadows sometimes appear along the edges or center margin of the output scanned image. This feature allows you to erase such shadows.Note • For 2-sided originals, the same edge erase amounts are set for the front and back sides.

• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in proportion to the ratio you configured.



3 Use [ ] and [ ] to set the erase widths of top and bottom, left and right, and center of the document.

4 Select [Original Orientation].

Normal

The edge erase amount is set to 2 mm for the top and bottom, and left and right.

If you do not want to erase edges, set each [Edge Erase] value to 0 mm.

Edge Erase

You can erase only the necessary amount.

Top & Bottom Erase

Shadows at the top and bottom of the document are erased. Edges at the top and bottom are erased in accordance with the direction that the document was loaded. You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments.

Left & Right Erase

Shadows on the left and right of the document are erased. Edges on the left and right are erased in accordance with the direction that the document was loaded. You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments.

Binding Erase

Shadows in the center of documents such as booklets or documents with facing pages are erased. You can set the binding erase width within the range from 0 to 50 mm in 1 mm increments.

Layout Adjustment

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In order to identify the top of the document, the orientation of the document must be specified.Refer to "Original Orientation" (P.125).

Reduce/Enlarge (Specifying a Scanning Ratio)

You can set the scanning ratio for the document to be scanned.

1 Select [Reduce/Enlarge].

2 Select the ratio, or specify the ratio.

Proportional %

Select a ratio from the preset ratios, or specify a value within the range from 25 to 400% in 1% increments.

To specify a value, touch the window displaying a value, and then use the numeric keypad or the [ ] and [ ] buttons.

Auto %

In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size.Note • Any margins generated by the [Auto %] setting become blank data.

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Output Format

On the [Output Format] screen under [E-mail], [Scan to Mailbox], or [Scan to PC], you can configure the output formats. For more information, refer to below.

Read Receipts............................................................................................................................136

Split Send (Sending in Sections)...............................................................................................136

File Name (Specifying the Filename to be Sent) ......................................................................137

Reply To (Set the Address for Reply).......................................................................................137

File Name Conflict (Setting Procedures When a File Name Conflicts with others) ................138

Document Name (Specifying the Filename to be Saved) .........................................................138


2 Select the [Output Format] tab, and then select a feature on the screen.

Note • Items displayed vary depending on the selected feature. The screen on the right is for the [E-mail] feature.

Read Receipts

This feature allows you to receive read receipts from e-mail recipients when using the [E-mail] feature. This feature is not available unless recipients support the MDN feature.Note • When multiple mails are sent using [Split Send], then read receipts is requested for each

mail.

• Read receipts are returned to the address of [Reply To], or they are returned to the address of [From] if [Reply To] is not set.

• This feature is only available when the recipient also sets to return the read receipts.

1 Select [Read Receipts].

2 Select [On].

Off

Select this item when you do not request read receipts.

On

Select this when you request read receipts.

Split Send (Sending in Sections)

When using the [E-mail] feature, you can split a large amount of attachment into pages to send them separately. You can also configure the machine not to split data.For information about setting for page division, refer to "6 System Settings" > "E-mail Settings" > "E-mail Control" > "Max No. of Pages for Split Send" in the Administrator Guide.

Note • [Split Send] is available only when the [File Format] on the [General Settings] screen is set to [PDF], [DocuWorks], or [Multi-page TIFF].

Output Format

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1 Select [Split Send].

2 Select [Split by page].

Off

The data is not split.

Split by page

The data is split in pages.

File Name (Specifying the Filename to be Sent)

When using the [E-mail] or [Scan to Mailbox] feature, you can specify the file name of the document to be sent.

Auto Set

The file name is "img-xxx-yyy.zzz" (where xxx is the date and time, yyy is the page number, and zzz is the extension).

The extension depends on the setting in [File Format].

When [Multi-page TIFF] or [TIFF] is set for [File Format]: tif

When [PDF] is set for [File Format]: pdf

When [DocuWorks] is set for [File Format]: xdw

To set the file name

1 Select [File Name].

2 Enter a name of up to 128 characters using the displayed keyboard.


Note • When saving each page as one file, the page number is added to the end of each file name.

Reply To (Set the Address for Reply)

When using the [E-mail] feature, you can specify the address for reply.Note • When the machine does not allow you to change the address in [From], you cannot specify

the address in [Reply To].

1 Select [Reply To].

2 Enter an address for reply.

Entering using the keyboard

Touching the box under [Reply To] displays a keyboard screen, allowing you to enter an address for reply.

Clear Field

Deletes the address entered in [Reply To].

Reply To Me

The address set for [From] is set as a reply address.

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Note • This button is enabled only when an address is set for [From] on the [E-mail] screen.

Address Book

Select the sender's e-mail address from the Address Book.Refer to "Address Book" (P.114).

File Name Conflict (Setting Procedures When a File Name Conflicts with others)

When using the [Scan to PC] feature, you can set the action to be taken when the file name conflicts with another file stored in the destination.

1 Select [File Name Conflict].

2 Select any item.

Cancel Job

The job is cancelled and the file is not saved.

Change Name and Save

The file name is automatically changed and saved. The machine adds a number (0001 - 9999) to the end of the file name.

Overwrite Name and Save

The existing file is replaced with the new one.

Document Name (Specifying the Filename to be Saved)

When using the [Scan to Mailbox] feature, you can specify the name of the document to be saved.

Auto Set

The file name is "img-xxx" (where xxx is the date and time).

To set the file name

1 Select [Document Name].

2 Enter a name of up to 28 characters using the displayed keyboard.


5 Send from Mailbox

This chapter describes the basic mailbox operation and mailbox features.Note • The Send from Mailbox feature is not available for some models. An optional

package is necessary. For more information, contact our Customer Support Center.

Mailbox Operating Procedure ...................................................................140

Selecting a Mailbox...................................................................................142

Checking/Selecting Mailbox Documents ..................................................143

Printing/Deleting Documents in the Mailbox .............................................144

Configuring/Starting Job Flow...................................................................147

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Mailbox Operating Procedure

The following shows the reference section for each procedure.Step 1 Opening the [Send from Mailbox] Screen .....................................................................140

Step 2 Selecting a Mailbox .......................................................................................................140

Step 3 Checking/Selecting Mailbox Documents ......................................................................140

Step 4 Operating Mailbox Documents......................................................................................141

Step 1 Opening the [Send from Mailbox] Screen

Follow the procedure below to open the [Send from Mailbox] screen.Note • Features displayed depend on the machine configuration.


2 Open the next screen, and select [Send from Mailbox].

Step 2 Selecting a Mailbox

Selectable mailboxes depend on the settings on the user authentication feature.For information on selectable mailboxes, refer to "13 Authentication and Auditron Administration" > "Authentication for Job Flow Sheets and Mailboxes" > "Types of Mailboxes" in the Administrator Guide.

1 Select a mailbox.

For information on the [Send from Mailbox] screen, refer to "Selecting a Mailbox" (P.142).

Step 3 Checking/Selecting Mailbox Documents

1 Select a document.

For information on the [Document List] screen, refer to "Checking/Selecting Mailbox Documents" (P.143).

1 2 3

4 5 6

7 8 9

0 #


Mailbox Operating Procedure

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Step 4 Operating Mailbox Documents

The following shows the reference sections for operations available on the [Send from Mailbox] screen.

Printing/Deleting Documents in the Mailbox .......................................................................... 144

Configuring/Starting Job Flow................................................................................................. 147

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Selecting a Mailbox

Selectable mailboxes depend on the settings on the user authentication feature.For information on selectable mailboxes, refer to "13 Authentication and Auditron Administration" > "Authentication for Job Flow Sheets and Mailboxes" > "Types of Mailboxes" in the Administrator Guide.

1 Select a mailbox.

Note • Select [ ] to return to the previous screen and select [ ] to move to the next screen.

• An arrow is displayed next to each mailbox which has a link to a job flow sheet and for which the auto start is set.

• If you are prompted for a passcode, enter a passcode and select [Confirm].

Go to

Displays a mailbox at the top when you enter the three-digit mailbox number with the numeric keypad.

Checking/Selecting Mailbox Documents

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Checking/Selecting Mailbox Documents

You can check or select documents stored in the mailbox.

1 On the [Send from Mailbox] screen, select a mailbox.

2 Select a document.


• You can sort documents in ascending or descending order by pressing either [Name] or [Stored Date].

• At the left of the document name, an icon is displayed to show the document type.:Scanned document:Print document

• Up to 9 documents can be selected separately. You can also select all documents. When selecting individual documents, a number appears to the left of the document icon indicating the order in which it was selected. Documents are processed in this order.

3 Select any item.

Refresh

Displays the refreshed information.

Document(s)

Displays the number of documents stored in the mailbox.

Select All

Selects all the documents in the mailbox. This selection will be cancelled if [Select All] is selected again.

Print/Delete

Displays the [Print/Delete] screen. This screen allows you to print/delete documents stored in the mailbox.Refer to "Printing/Deleting Documents in the Mailbox" (P.144).

Job Flow Settings

Displays the [Job Flow Settings] screen. This screen allows you to create, link, and execute job flows.Refer to "Configuring/Starting Job Flow" (P.147).

Note • Print documents are not supported by job flows. If print documents are included in the selected documents, the job flow is executed for the documents other than the print documents.

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Printing/Deleting Documents in the Mailbox

You can print/delete documents selected in the mailbox.

1 On the [Document List] screen, select documents.

2 Select [Print/Delete].

3 Select any item.

Change Document Name

Allows you to change the name of the document. This is unavailable when multiple documents are selected.

Print Settings

Displays the [Mailbox - Print Settings] screen. You can change the print settings of the document.Refer to "[Mailbox - Print Settings] Screen" (P.144).

Delete

Deletes the selected document.

Print

Prints the selected document.Note • When a print document stored by [Save to Mailbox] of a print driver is printed, the settings

specified on the control panel or CentreWare Internet Services will override the settings specified on the print driver except the [Multiple Up], [Skip Blank Pages], and print position settings.

[Mailbox - Print Settings] Screen

You can change the print settings of the document.

1 Select any item.

Batch Print

Allows you to set batch printing.

You can print multiple documents as one document. Up to 100 documents can be bound in selected order. Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is

odd. For printing of multiple documents, a blank page is inserted after the final page of each document.

• If a different size document is included in multiple documents, it may be printed in improper orientation.

• [Batch Print] is not available while interrupting another job.

Printing/Deleting Documents in the Mailbox

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Quantity

Allows you to change the quantity.

Paper Supply

Allows you to select paper.

2 Sided Printing

Allows you to set 2-sided printing.

Output

Allows you to set stapling and punching.Note • This feature does not appear for some models. An optional package is necessary. For more


The following table shows the stapled/punched positions with the example of [1 Staple] for stapling and [2 Holes] for punching for documents stored in a mailbox by specifying [Save to Mailbox] on a print driver and for scanned documents.

For documents in a mailbox stored by specifying [Save to Mailbox] on a print driver

Original

Stapling Position

Punching Position

Report

Repo

rtReport

Repo

rt

Report

Report

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For scanned documents stored in a mailbox

Important • Ensure that the orientation of the document, and the [Original Orientation] setting of [Edge Erase] or the [2 Sided Originals] setting of [Layout Adjustment] tab, are the same.

Reset

Resets the print settings.

Print

Prints the selected document.

Original


Stapling Position

Punching Position

Report Report Report Report

ReportReport

Report Report

Report Report

Report

Report

Report Report

Report

Report

Configuring/Starting Job Flow

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Job flow is a feature for executing a series of registered actions.

A job flow operates on documents stored in a mailbox, and starts in either of the following ways: 1) manually or automatically start a job flow when a document is stored in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.

To automatically start a job flow, you must make a link with a mailbox and a job flow sheet in advance. Documents are automatically processed with the job flow sheet when they are stored in the linked mailbox.Important • If the Authentication feature is not used, a job flow created in [Send from Mailbox] can only

be used/edited/duplicated/deleted through the mailbox where the job flow is created. This type of job flow is not displayed on the [Job Flow Sheets] screen. When using the Authentication feature, job flows whose owners are authenticated are displayed on the [Job Flow Sheets] screen.

Features that can be registered are listed below.

Print

Documents in a mailbox can be printed.

1 On the [Document List] screen, select documents.

2 Select [Job Flow Settings].

3 Select any item.

Auto Start

This sets auto start of the job flow for documents stored in the mailbox. The job flow automatically starts when a document is stored.

Start Current Job Flow

Select documents from the mailbox and select this button to start the job flow linked to this mailbox.Important • After executing the job flow, print the job history report to check the result. For information on

the job history report, refer to "5 Machine Status" > "Billing Meter/Print Report" > "Print Report/List" > "Job Status" in the Administrator Guide.

Cut Link

Cancels the link between a mailbox and the linked job flow sheet.

Create/Change Link

Displays the [Link Job Flow Sheet to Mailbox] screen.Refer to "[Link Job Flow Sheet to Mailbox] Screen" (P.148).

Select Job Flow Sheet

When selecting this button while documents are selected, the [Select Job Flow Sheet] screen is displayed.Refer to "[Select Job Flow Sheet] Screen" (P.149).

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[Link Job Flow Sheet to Mailbox] Screen

You can change the link between the mailbox and its job flow sheet.Note • Linking, delinking, and auto start settings can be also performed during the creation of a

mailbox.

1 Select a job flow sheet to link to.

Important • Selecting [Save] without selecting a job flow sheet does not set a link. If the selected job flow sheet is already linked, then the link is cancelled.


• You can sort the list in ascending or descending order by touching either [Name] or [Updated].

• At the left of the name, an icon showing the target of the job flow is displayed.:Mailbox Document

2 Select any item.

Save

Links the selected job flow sheet.

Sheet Filtering

Displays the [Sheet Filtering] screen.Refer to "[Sheet Filtering] Screen" (P.149).

Create

Displays the [Create Job Flow Sheet] screen.Refer to "6 System Settings" > "Setup Menu" > "Job Flow Sheets" > "Create Job Flow Sheet" in the Administrator Guide.

Edit/Delete

Displays the [Details] screen.For details, refer to "6 System Settings" > "Setup Menu" > "Job Flow Sheets" > "Edit/Delete" in the Administrator Guide.

Search by Name

Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long.For information on how to enter characters, refer to "Entering Text" (P.50).

Search by Keyword

Searches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. For information on how to enter characters, refer to "Entering Text" (P.50).

Select Keyword

Displays the [Select Keyword] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.


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[Sheet Filtering] Screen

Filters the job flow sheets displayed.Displayed job flow sheets may vary depending on the user authentication feature. Refer to "13 Authentication and Auditron Administration" > "Authentication for Job Sheets and Mailboxes" > "Job Flow Sheet Types" in the Administrator Guide.

1 Select the filtering conditions, then select [Save].

Note • The job flows that can be displayed on [Send from Mailbox] are those whose [Target] is [Mailbox], and those stored on the machine.

Owner

Allows you to select an owner.

Target

Allows you to select the target of the job flow sheet.

[Select Job Flow Sheet] Screen

You can select and modify job flow sheets associated with the mailbox.

1 Select a job flow, and press the <Start> button.


• You can sort the list in ascending or descending order by pressing either [Name] or [Updated].

• At the left of the name, an icon showing the target of the job flow is displayed.:Mailbox Document

2 Select any item.

Sheet Filtering

Displays the [Sheet Filtering] screen.For more information, refer to "[Sheet Filtering] Screen" (P.149).

Details

Displays the [Details] screen.Refer to "6 System Settings" > "Setup Menu" > "Job Flow Sheets" > "Edit/Delete" in the Administrator Guide.

Change Settings

If the selected job flow sheet setting is editable, the [Change Settings] screen appears. You can temporarily change the settings.

Start

Executes the selected job flow sheet.

Search by Name

Searches job flow sheet that partially corresponds with entered characters for registered names when job flow sheet is created. Up to 128 characters are allowed.For information on how to enter characters, refer to "Entering Text" (P.50).

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Search by Keyword

Searches job flow sheet that fully corresponds with the keyword for registered keywords when job flow sheet is created.For information on how to enter characters, refer to "Entering Text" (P.50).

Select Keyword

Displays the [Select Keyword] screen. Searches job flow sheet by selecting keywords registered in the System Settings. Searches job flow sheet that fully corresponds with the keyword for registered keywords when job flow sheet is created.

Job Flow Restrictions

Job flows can be assigned to a specified user, can be shared by many users, or can only be accessible from the specified mailboxes to which they are linked.Job flow restrictions may vary depending on the user authentication feature. For more information, refer to "13 Authentication and Auditron Administration" > "Authentication for Job Sheets and Mailboxes" > "Job Flow Sheet Types" in the Administrator Guide.


This chapter describes the Stored Programming features for recording procedures provided by the machine.

Stored Programming Overview.................................................................152

Registering/Deleting/Renaming Stored Programs....................................153

Calling Stored Programs...........................................................................156


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Stored Programming Overview

Frequently used features can be registered as Stored Programming and recalled by a single button operation. You can also assign a screen to a stored program button. This allows you to use the button as a short-cut to the screen.

Stored Programming stores feature settings and a series of operations. This enables you to record the hierarchy of displayed screens for each step.

For example, Stored Programming can be used when you want to record a procedure starting from pressing the <Machine Status> button, to displaying the [Report Job] screen to print a job history report.

The following shows the reference section for each feature.Registering/Deleting/Renaming Stored Programs ....................................................................153

Calling Stored Programs ...........................................................................................................156

Registering/Deleting/Renaming Stored Programs

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The [Stored Programming] screen allows you to register and delete stored programs.Important • When registering a stored program to select paper size or type loaded on the bypass tray,

register both the paper size and the paper type. If only the paper size or type is registered, the stored program may not be called properly.

• If any of the following operations is performed while a stored program is being registered, the stored program may not be registered or may not work correctly.- Removing or inserting a paper tray- Loading or reloading paper on the bypass tray

• If any of the following operations is performed after a stored program registration, the registered stored program may not be called properly.- If the stored program has the Watermark feature and the Watermark value is changed. - If any registered feature becomes disabled due to its value change under System Settings.- If the stored program has an operation for a mailbox and the mailbox passcode is changed.

Note • Any services that are set using the following cannot be registered: System Settings, [Browse...] under Scan to PC, Job Flow Sheets, Network Scanning, Address Book, and other stored programs.

• A stored program registration is cancelled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a popup window (such as a paper jam window) appears.


2 Select [Setup Menu].

3 Select [Stored Programming].

4 Select the feature.

Store

Register a stored program.Refer to "Registering Stored Program" (P.154).

Delete

Deletes a stored program.Refer to "Deleting a Stored Program" (P.154).

Enter/Change Name

Enter or change a stored program name.Refer to "Entering/Changing a Stored Program Name" (P.155).

Assign/Change Icon

Configure an icon for a registered stored program.Refer to "Assigning/Changing Icons for Stored Programs" (P.155).


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Registering Stored Program

Up to 58 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine.

One touch buttons M01 to M20 are associated with stored programs 1 to 20, respectively.

The following is the procedure for registering actions with stored programs.Important • If registered settings such as tray paper size and comments, or default values in the system

settings are changed after a stored program is registered, then the program's content also changes.

Note • Services using System Settings, Job Flow Sheet, or Address Book cannot be registered.

• The registering procedure for a stored program is cancelled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a popup window (paper jam, etc.) appears.

1 Select [Store].

2 Select the number to register.

Note • Once a job is stored to a button, it cannot be overwritten.

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

3 Set the feature you want to register.

Note • Press the <Interrupt> button to cancel registration.

• The machine produces an audible tone while a stored program is registered.

You can change the volume of the sound that notifies of stored program registration. For information on the settings, refer to "6 System Settings" > "Common Settings" > "Audio Tones" > "Stored Programming Tone" in the Administrator Guide.

4 Press the <Start> button or <Clear All> button.

Note • If no name is entered for a registered stored program, the name becomes "No Name".

For information on how to name a registered stored program, refer to "Entering/Changing a Stored Program Name" (P.155).

Deleting a Stored Program

The following is the procedure for deleting stored programs.

1 Select [Delete].

2 Select the number to delete.


3 Select [Yes].

Yes

Deletes the stored program.Note • Deleted stored programs cannot be restored.


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No

Cancels deleting the stored program.

Entering/Changing a Stored Program Name

The following is the procedure for entering or changing the name of a stored program.

Up to 36 characters are allowed for a stored program's name.For information on how to enter characters, refer to "Entering Text" (P.50).

1 Select [Enter/Change Name].

2 Select the number to register or change a name.


3 Enter a name, and select [Save].

Assigning/Changing Icons for Stored Programs

The following is the procedure for assigning or changing an icon of a stored program.

Nine icons are available.

1 Select [Assign/Change Icon].

2 Select the number to assign or change an icon.


3 Select an icon, and select [Save].

No Icon

No icon is assigned to a registered stored program.

Icon

Select an icon according to the content of the registered stored program.


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Calling Stored Programs

This describes the procedure for calling a stored program.

When calling a specified stored program, the last screen shown when you registered the stored programming appears.


2 Display the next screen, and select [Stored Programming].

3 Select the number of a stored program containing the features you want to use.

Note • You can only select registered numbers.

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

4 After the stored program is called, select other features if necessary.


1 2 3

4 5 6

7 8 9

0 #


1 2 3

4 5 6

7 8 9

0 #

C

<Start> button


This chapter describes how to print documents, import scanned documents, and operate CentreWare Internet Services on your computer.Note • Some models do not support the features described in this chapter. An optional

package is necessary. For more information, contact our Customer Support Center.

• The computer screen images shown in this section are as of January 2007.

Features Overview....................................................................................158

Printing......................................................................................................164

E-mail Printing ..........................................................................................165

Importing Scanned Data ...........................................................................167


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Features Overview

This section describes the overview of features that can be operated on a computer.

Print Driver

In order to print from your computer, a print driver must be installed on the computer.For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the Driver CD Kit.

Print Driver Screen

Print Features

The main print features of the machine are as follows:To learn about print features, click [Help] on the print driver screen to see the print driver's online help. For information on printing, refer to "Printing" (P.164).

Note • Some features are not available unless you perform optional component settings in the [Printer] tab. The unavailable features are grayed out.

Multiple-Up

Prints multiple pages onto one sheet of paper.

2 Sided Printing

Prints data on both sides of paper. Only available when the machine has the 2-sided printing feature.

Poster

Splits one page of print data into multiple sheets of paper and expands the printed image to fit the size of each sheet. Used to create large posters, etc.

Booklet Creation

Performs 2-sided printing and page allocation for printing a booklet in the correct page order. Only available when the machine has the 2-sided printing feature.

Transparency Separators

Automatically inserts a blank sheet of paper as a separator each time a transparency is printed.

Features Overview

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Watermarks

Prints fixed text, such as "Confidential", over the print data.

Secure Print

Temporarily stores the print data on the machine, to print it with the print command from the machine side. This feature allows you to set a passcode, which is helpful to print confidential documents.For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" > "Secure Print" in the Administrator Guide.

Sample Set

Before printing multiple sets of a document, you can first print one copy for trial, and then print the rest from the machine side.For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" > "Sample Print" in the Administrator Guide.

Delayed Print

Temporarily stores the print data on the machine to print it at specified time.For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" > "Delayed Print" in the Administrator Guide.

Print from Mailbox

Temporarily stores the print data in a registered mailbox, to print it with the print command from the machine side.Important • This feature requires Scanner Kit (optional).

• The print result of the Print from Mailbox feature may be inferior to the other print results in quality.

For information on how to print, refer to "Printing/Deleting Documents in the Mailbox" (P.144).

E-mail Printing

When the E-mail feature is available, allows you to send e-mail with the TIFF, PDF, or JPEG(JFIF) format documents attachment from a computer to the machine. The received e-mail is automatically printed from the machine.For details on how to use this software, refer to "E-mail Printing" (P.165).

Print Features using Authentication Information

Charge Print

When using the authentication feature, you can select an option for a print job from the following:

- Automatically prints only the jobs that have been authenticated

- Temporarily stores the jobs for each Billing ID, and the stored jobs can be printed when instructing to do so on the machine

Because the latter option allows you to select the jobs specifically to be printed, it will help you avoid printing unnecessary jobs. In addition, by registering a user ID and passcode for the authentication on the machine in advance, only the registered user can print the documents.Note • To prohibit users other than you from operating documents, a passcode should be

registered for the Billing ID on the print driver.

For details on how to setup charge printing, refer to "6 System Settings" > "Login Setup/Auditron Administration" > "Charge/Private Print Settings" in the Administrator Guide. For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" > "Charge Print" in the Administrator Guide.


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Private Charge Print

Temporarily stores print data in the machine for each authentication user ID, and allows you to request on the machine’s control panel to print the data. Only the print data for the authenticated user are displayed on the control panel to be handled. Using this feature reduces the amount of unnecessary outputs, because you can select and print only the necessary data.Note • If you do not want to store unneeded documents, you can configure the machine to store

only the jobs whose authentication succeeded.

For details on how to set up private charge print, refer to "6 System Settings" > "Login Setup/Auditron Administration" > "Charge/Private Print Settings" in the Administrator Guide. For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" > "Private Charge Print" in the Administrator Guide.

Network Scanner Utility2

Network Scanner Utility2 allows you to import scan documents stored on the device's mailbox onto a network computer.

There are two types of Network Scanner Utility2:

Note • Use the included CD-ROM of the Driver CD Kit to install Network Scanner Utility2.

Network Scan Driver

Network Scan Driver is software to allow a client-side application to import documents (scan data) from the machine's mailbox via the network.For details on how to use this software, refer to "Importing to a TWAIN Compatible Application" (P.167).

Mailbox Viewer2

Mailbox Viewer2 is software to import documents from a machine's mailbox without using any client-side application.For details on how to use this software, refer to "Importing Using Mailbox Viewer2" (P.169).

CentreWare Internet Services

CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import documents saved in a mailbox.For information on importing documents, refer to "Importing Using CentreWare Internet Services" (P.171).

Network Scan Driver Mailbox Viewer2

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For CentreWare Internet Services, refer to "7 Using CentreWare Internet Services" in the Administrator Guide.

CentreWare Internet Services Screen

The [CentreWare Internet Services] screen consists of five frames (divided windows).The information displayed in each frame depends on the feature: [Status], [Jobs], [Print/Scan], [Properties], or [Support].Note • Clicking [Help] in the top frame displays the online help for CentreWare Internet Services.

Top Frame

Displayed at the top of the window. This frame includes the logo, the machine model name, a link to the online help, and tabs (links) leading to each feature.For details on each feature provided by CentreWare Internet Services, click [Help] in this frame to see the help.

Right Frame / Upper Left Frame

Information appearing in the right and upper left frames changes depending on the feature. Selecting a feature displays its available features and information in these frames.

Left Center Frame

Displays the machine information and status, and the [Refresh Status] button. Clicking [Refresh Status] updates the information. This frame does not appear on the [Status] or [Properties] screen.

Lower Left Frame

Displays a link to the Fuji Xerox home page.

Main features of CentreWare Internet Services are listed below.

Tab Name Main Features

Status Displaying the machine statusDisplaying the status of the paper trays, output trays and consumables such as toner cartridges.Linking to the copyright screen.

Jobs Displaying a list of jobs and job history, and deleting jobs.

Print/Scan Job Submission Allows you to specify and print a file stored on your computer.

Mailbox Allows you to register and set mailboxes.

Top frame

Right frameUpper left frame

Lower left frame

Left center frame


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Note • Some field settings take effect after a reboot (after power-cycling the machine or after changing a system setting from the control panel).

• If a setting is changed by CentreWare Internet Services during operation on the control panel, the updated information does not appear on the control panel. Power-cycle the machine in that case.

• When the authentication feature is enabled, entering your user name and passcode are required if the Properties tab is to be displayed or if a setting managed by the system administrator is to be changed. The default user name and passcode are "11111" and "x-admin" respectively.

Browser

CentreWare Internet Services supports the following browsers:

For Windows OS

Microsoft Internet Explorer 6.0 Service Pack 1 or later

Netscape Navigator 7.1 or later

For Mac OS X 10.3.9 to 10.4.6

Netscape Navigator 7.1 or later

Safari 1.3 or later

Browser Settings

Before using this service, ensure the following settings on your browser.

The following is the setting procedure for Internet Explorer 6.0 SP1.

1 Select [Internet Options] from the [Tools] menu.

2 In the [General] tab, click [Settings] for [Temporary Internet Files].

3 In the [Settings] dialog box, select [Every visit to the page] or [Every time you start Internet Explorer] for [Check for newer versions of stored pages:].

4 Click [OK].

Proxy Server and Port Number

The following describes proxy server settings and a port number required for this service.

Properties Displaying and setting the following items:Machine information and configuration such as memory and a print language, usage counters, paper trays, paper, power saver mode, Address Book, PKI (Public Key), mail notice, authentication/auditron administration, user details, Xerox Standard Accounting, remote authentication server/directory service, Internet Services, proxy server, and port status.Port settingsProtocol settingsEmulation settingsMemory settingsReport settings

Support Displaying support informationDisplaying error history informationSystem administrator settings

Tab Name Main Features

Features Overview

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Proxy Server

We recommend that you access this service directly, not through a proxy server.Note • If using a proxy server, specifying the machine's IP address in the browser results in slower

responses, and could prevent some screens from appearing. In this case, it is necessary to set the machine's IP address on the browser not to go through a proxy server. Refer to your browser's documentation for the setting instructions.

Port Number

The default port number of this service is "80". The port number can be changed in [Properties] > [Protocol Settings] > [HTTP]. Usable ports are "1" to "65535".

If you set the port to a number other than 80, you must add ":" and the port number after the IP address or the Internet address when entering the address into your browser.

For example, if the port number is 8080, the URL is:

http://[the machine's IP address]:8080/

or

http://[the machine's Internet address]:8080/

You can check the port number in [Maintenance] under [Settings List]. For information on [Setting List], refer to "5 Machine Status" > "Billing Meter/Print Report" > "Print Report/List" > "Print Mode Settings" > "Setting List - Common Items" in the Administrator Guide.

Note • If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services.

Starting CentreWare Internet Services

To use this service, perform the following procedure on your computer.

1 Start up the computer, and a web browser.

2 Enter the machine's IP address or Internet address in the browser address field and press the <Enter> key.

Note • If your network uses DNS (Domain Name System) and the machine's host name is registered in the domain name server, you can access the machine using the Internet address with the combination of the host name and the domain name. For example, if the host name is "myhost", and the domain name is "example.com", then the Internet address is "myhost.example.com".

• Ask your system administrator for the IP address or Internet address.

• When specifying a port number, add ":" and the port number after the Internet address.

• If using the authentication feature on the machine, enter a user ID and passcode into the [User Name] and [Password] fields. Ask your system administrator for the user ID and passcode.

• If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services.

• If authentication of the system administrator fails, the following message is displayed in the right frame of web browser."Authentication failed"

• If the number of times that authentication fails exceeds the set number, the following message is displayed in the right frame of web browser."Switch the machine Off and then On for System Administrator login."


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Printing

This section describes the print procedure.

The print procedure depends on the application software you use. For details, refer to the documentation provided with the application.To learn about print features, click [Help] on the print driver screen to see the print driver's online help.

1 Select [Print] from the [File] menu on the application.

2 Confirm [Printer Name] and click [Properties] if necessary.

3 Set the properties if necessary.

4 Click [OK].

5 Click [OK] in the [Print] dialog box.

E-mail Printing

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E-mail Printing

You can send e-mail attaching TIFF, PDF, or JPEG documents from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Printing".

Setup

To use the E-mail Printing feature, the following setup is necessary. Check with your system or network administrator whether these settings have been completed.

Network Environment Settings

In order to use E-mail Printing, an e-mail account must be registered.

E-mail Environment Settings

Settings for the port activation, machine's e-mail address, TCP/IP environment, e-mail server, etc.For information on network settings, refer to "6 System Settings" > "Network Settings" in the Administrator Guide.

Sending E-Mail

The following describes how to send e-mail from the computer to the machine, using Outlook Express as an example.

1 Use your e-mail software to create an e-mail body, and then attach a document to the e-mail if necessary.

Important • Only plain text is permitted for the e-mail body. Change the body text format to plain text by the e-mail software setting.

• Any forwarded e-mail (that is attached to another e-mail) cannot be printed.

Note • If the extension of the attached files is other than ".tif", ".tiff", ".pdf", ".jpeg", ".jpg", ".jpe", and ".ifif", the file may not be printed correctly.

• Up to 31 documents can be attached.

2 Enter the machine's e-mail address as a recipient.

3 Send the e-mail.

Note • The printer prints the e-mail body and the attached documents according to the following settings. The offset output setting is disabled in all cases.

• E-mail body:Default values of the PCL print driver for this machine which is installed on the computer

• TIFF or JPEG formatted attached file:Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Emulation Settings] of CentreWare Internet Services


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• PDF formatted attached file:Settings of the PDF direct print when [Print Processing Mode] of the PDF direct print is set to [PDF Bridge].Default values of the logical printer configured by [Logical Printer Number] of [PostScript] in [Emulation Settings] of CentreWare Internet Services when [Print Processing Mode] of the PDF direct print is set to [PS].

Importing Scanned Data

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There are four methods for importing documents from a machine's mailbox to your computer.

Importing to a TWAIN Compatible Application ..................................................................... 167

Importing Using Mailbox Viewer2 .......................................................................................... 169

Importing Using CentreWare Internet Services ....................................................................... 171

Importing with the WebDAV Protocol .................................................................................... 172

Each procedure is as follows.

Importing to a TWAIN Compatible Application

The following describes how to import documents from a machine's mailbox to application software.

Network Scan Driver is used to import stored documents.

Network Scan Driver is software to allow a client-side application to import documents (scan data) from a machine's mailbox via a network.For instructions on installing Network Scan Driver, refer to the manual contained in the CD-ROM of the Driver CD Kit.

To learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's online help.

1 Launch application software to which documents are imported.

Important • The application must support TWAIN. TWAIN is a standard for scanners and other input devices.

Note • For information on supported applications, refer to the "Readme" contained in the CD-ROM of the Driver CD Kit.

2 From the [File] menu, select the command for selecting the scanner (source).

3 Select [FX Network Scan], and click [Select].

4 From the [File] menu, select the command for importing the image from the scanner.

5 From the displayed list, click the scanner name of the machine, and click [Select Scanner].

Note • If no items are shown in the list, click [Refresh]. The application searches for scanners.

• To display the scanner names, use the dialog box which can be displayed by clicking [Options]. For information on how to change the displayed scanner names, refer to "Changing the display of scanner names" (P.168).

• Only scanners on the network are automatically listed. To view a scanner on another network, click [Options], and register the IP Address and scanner name. For information on changing settings, refer to "Changing Network Scan Driver Settings" (P.168).


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6 In the [Mailbox No.] field, enter the mailbox number (001 - 500) that contains the document to be imported. In the [Password] field, enter a password (up to 20 digits).

Note • When you check the [Save Password] check box, you can skip steps 5 to 7 the next time you select the same mailbox.

• Clicking [Change Scanner] returns to step 5, where you can reselect a scanner.

7 Click [Open Mailbox].

8 Select a document to import from the list, and click [Import].

Note • You can select one or more documents.

• [Import], [Update], and [Delete] are available from the menu that appears when you right-click on the list.

When the import starts, the scan data is forwarded from the mailbox to the client.

After the forwarding, the data is loaded onto the application software and is deleted from the mailbox.Note • [∗] is attached to a document that is scanned in pages and whose forwarding operation has

not been completed.

• For most applications except DocuWorks, Network Scan Driver expands the compressed data and transfers the data to the applications in BMP format. For DocuWorks, on the other hand, Network Scan Driver transfers the data without data expansion processing. For this reason, it does not take much time for data transfer.

• The machine can be set not to delete the document from the mailbox after forwarding operation. For details on how to set this, refer to "6 System Settings" > "Setup Menu" > "Mailbox" > "Delete Document After Retrieval" in the Administrator Guide.

Changing Network Scan Driver SettingsTo learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's online help.

Changing the display of scanner names

You can change the display of scanner names listed.

To change the display of scanner names, click [Change Display] in the scanner selection dialog box.

To display scanners on other subnetworks, register them in [Scanner Registration].


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Import Method for Scanned Documents

You can change the display and the import settings for documents scanned from a mailbox.

To change the import method, click [Settings] in the document selection dialog box, and configure the settings in the dialog box that appears.

Importing Using Mailbox Viewer2

The following describes how to use Mailbox Viewer2 to import a document from a machine's mailbox.

Mailbox Viewer2 is software to import documents from a machine's mailbox without using any client-side application.For instructions on installing Mailbox Viewer2, refer to the manual contained in the CD-ROM of the Driver CD Kit.

To learn about fields in the displayed dialog box, click [Help] to see the Mailbox Viewer2 online help.

1 Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility2] > [Mailbox Viewer2].

Note • If you used another directory for installation, specify the directory instead of above.

2 From the displayed list, click the scanner name of the machine, and click [Select Scanner].

Note • If no items are shown in the list, click [Refresh]. The application searches for scanners.

• To display the scanner names, use the dialog box which can be displayed by clicking [Options]. For information on how to change the displayed scanner names, refer to "Changing the display of scanner names" (P.168).

• Only when the machine is connected to the network, the scanner name is automatically shown in the list. To view the machine connected to other networks, click on [Change View] and register an IP address and scanner name. For information on how to change the settings, refer to "Changing the display of scanner names" (P.168).

3 In the [Mailbox No.] field, enter the number of the mailbox (001 - 500) that contains the document to be imported. In the [Password] field, enter a password (up to 20 digits).

Note • When you check the [Save Password] check box, you can skip steps 2 to 4 the next time you select the same mailbox.

• Clicking [Change Scanner] returns to step 2, where you can reselect a scanner.

4 Click [Open Mailbox].


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5 Select a document from the list, and click [Import].

Note • One or more documents can be selected.

• For information on Mailbox Viewer2 settings, refer to "Import settings for scanned documents" (P.170).

6 Clicking on the [Import] button removes stored documents from the mailbox, and saves them in the specified directory.

Changing Mailbox Viewer2 SettingsTo learn about fields in the displayed dialog box, click [Help] to see the Mailbox Viewer2 online help.

Changing the display of scanner names

You can change the display of scanner names listed.

To change the display of scanner names, click [Change Display] in the scanner selection dialog box.

To display scanners on other subnetworks, register them in [Scanner Registration].

Import settings for scanned documents

You can change the display and the import settings for documents scanned from a mailbox.

To change the import method, click [Settings] in the document select dialog box, and configure the settings in the dialog box that appears.

Import Settings

Set import method for scanned documents.


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Importing Using CentreWare Internet Services

Describes methods for importing documents stored on the machine's mailbox using CentreWare Internet Services.

CentreWare Internet Services allows you to import documents from a machine's mailbox to a computer through no application software.For overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.160).

1 Start up the computer, and a web browser.

2 Enter the machine's IP address or Internet address in the browser address field and press the <Enter> key.

Note • If your network uses DNS (Domain Name System) and the machine's host name is registered in the domain name server, you can access the machine using the Internet address with the combination of the host name and the domain name. For example, if the host name is "myhost", and the domain name is "example.com", then the Internet address is "myhost.example.com".

• Ask your system administrator for the IP address or Internet address.

• When specifying a port number, add ":" and the port number after the Internet address.

• If using the authentication feature on the machine, enter a user ID and passcode into the [User Name] and [Password] fields. Ask your system administrator for the user ID and passcode.

• If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services.

3 Select [Mailbox] from the [Print/Scan] tab.

4 In the [Mailbox Number] field, enter the mailbox number (1 - 500) that contains the document to be imported. In the [Passcode] field, enter a passcode (up to 20 digits).

5 Click [Document List].

6 Place a check next to each document to be imported, and click [Retrieve].

Note • To retrieve a color document as a JPEG, place a check next to [Retrieve Page], and specify the page number.


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7 Click [Save this link].

For details on this operation, click [Help] in the bottom frame to see the online help.

Importing with the WebDAV Protocol

To import documents from a machine's mailbox without using Network Scan Driver, use a Fuji Xerox application supporting the WebDAV protocol, such as EasyOperator.

The documents in a mailbox can be listed/displayed with thumbnails.

The WebDAV protocol uses an HTTP port. If HTTP communication is encrypted, WebDAV communication for importing scanned documents is also encrypted.To use the WebDAV protocol, a WebDAV port must be activated on the machine beforehand. For information on network settings, refer to "6 System Settings" > "Network Settings" in the Administrator Guide. For information on the operations on the application, refer to the documentation provided with the application.

8 Server Fax

This chapter describes the basic Server Fax procedures and the Server Fax features provided by the machine.Important • The Server Fax features are not available for some models. An optional package is

necessary. For more information, contact our Customer Support Center.

About Server Fax......................................................................................174

Fax Procedure ..........................................................................................175

Operations during Faxing .........................................................................180

Fax............................................................................................................182

General Settings .......................................................................................185

Layout Adjustment ....................................................................................188

Transmission Options ...............................................................................192

8 Server Fax

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About Server Fax

If your machine supports the scan feature, installing the Server Fax Kit (optional) allows you to use the Fax feature of a Server Fax server.

When your machine does not support the Fax feature and supports the Server Fax feature only, the Server Fax feature will be enabled automatically.

When your machine supports both the Fax and Server Fax features, manually switch to the Server Fax feature in System Settings of the System Administration mode.

With this Server Fax feature, you can transfer image data received by the machine to the Server Fax server and can transfer image data received by the Server Fax server to the machine via a network based on the settings you made.

The Server Fax feature supports the SMB, FTP, and SMTP protocols.For information on how to connect the machine to a network and set the network environment, refer to the Administrator Guide and the manual on the Driver CD Kit CD-ROM.

Important • While the Fax Server feature is enabled, the Fax feature is detected as "not installed" even if a Fax Kit is installed on the machine. During that time, therefore, fax transmission and reception are disabled and printed reports show that the machine does not support the Fax feature.

Note • The Server Fax service cannot be used together with the Fax service or the Internet Fax service.

• This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center.

• The following setting of the Server Fax feature use the values specified under System Settings > Scan/Fax Mode Settings > Scan Defaults.- Lighten/Darken

• When the SMTP protocol is used, the Server Fax feature is compliant with the E-mail settings configured under System Settings. The following E-mail settings, however, are not available for the Server Fax feature: [Read Receipts], [Reply To], [Encryption], and [Digital Signature].

Fax Procedure

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Fax Procedure

This section describes the basic server fax operations. The following shows the fax flow and reference sections.

Step 1 Loading Documents ...................................................................................................... 175

Step 2 Selecting Features ......................................................................................................... 177

Step 3 Specifying the Destination ............................................................................................ 178

Step 4 Starting the Fax Job....................................................................................................... 178

Step 5 Confirming the Fax Job in the Job Status ..................................................................... 179



Document Feeder

Single sheet

Multiple sheets

Document Glass

Single sheet


Document Feeder


The document feeder automatically detects standard size documents. For non-standard size documents, input the size in the [Original Size] screen.For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the Original)" (P.188).



For information on faxing mixed sized documents, refer to "Mixed Sized Originals (Scanning Different Size Documents Simultaneously)" (P.189).


• 2-sided scanning of lightweight paper (38 - 48 g/m2) is not supported.


Sheets



Heavyweight paper (81 - 157 g/m2) 100 sheets

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Document Glass


The document feeder automatically detects standard size documents. For non-standard size documents, input the size in the [Original Size] screen.For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the Original)" (P.188).




WARNING


Fax Procedure

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You can select the Server Fax feature on the [All Services] screen.Important • The fax, iFax and direct fax features are not available while the Fax Server feature is

enabled.

Note • Features displayed may vary depending on the model you are using.

• To use the Login Setup feature or Auditron Administration feature, a user ID and passcode may be required. Ask your system administrator for the user ID and passcode.


2 Select [Fax Service].



The following shows the reference section for each feature."General Settings" (P.185)


"Transmission Options" (P.192)

1 2 3

4 5 6

7 8 9

0 #


1 2 3

4 5 6

7 8 9

0 #

C

<Clear All> button

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Step 3 Specifying the Destination

This section describes how to enter a phone number with the numeric keypad.

1 Use the keyboard to directly enter a destination, or use Address Book to specify a destination.

For information on how to use the keyboard, refer to "Specifying a Destination Using the Keyboard Screen" (P.183).

For information on how to use Address Book, refer to "Specifying a Destination Using the Address Book" (P.182).

Important • The attributes other than [Fax Number], [Recipient Name], and [Index] are ignored in Address Book.

2 To specify multiple recipients, select [Next Recipient] on the touch screen.

Note • If you enter an incorrect value, press the <C> button and enter the correct value.

For information on specifying a fax number using the address book, refer to "Specifying a Destination Using the Address Book" (P.182).

Step 4 Starting the Fax Job



• Fax cannot be sent if a copy protection code is detected.

Note • Depending on the settings, the screen to re-enter the recipient may be displayed after pressing the <Start> button. In this case, re-enter the recipient.

• If a problem occurs, an error message appears in the touch screen. Solve the problem in accordance with the message.

• You can set the next job during faxing.


If you have another document, select [Next Original] on the touch screen while the current document is being scanned. This allows you to send several documents as one set of data.

2 While documents are being scanned, select [Next Original].

1 2 3

4 5 6

7 8 9

0 #

C

Numeric keypad

1 2 3

4 5 6

7 8 9

0 #

C

<Start> button

Fax Procedure

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Note • When using the document feeder, load the next document after the machine has finished scanning the first document.

• When the above screen is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents.

• You can change the scan settings of the next document by selecting [Change Settings] displayed after selecting [Next Original].


4 Press the <Start> button.If you have more documents, repeat Steps 3 and 4.


Step 5 Confirming the Fax Job in the Job Status




1 2 3

4 5 6

7 8 9

0 #

C

<Job Status> button

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Operations during Faxing

The following describes the available operations during faxing. The following shows thereference section for each feature.

Stopping the Fax Job.................................................................................................................180

Changing the Scan Settings.......................................................................................................181

Stopping the Fax Job

To cancel scanning a fax document, follow the procedure below.

1 Press either [Stop] on the touch screen or the <Stop> button on the control panel

2 Select [Cancel].



Depending on the jobs in progress, screens for canceling jobs may not appear. In that case, use the following procedure to cancel a fax job on a job status screen.


1 2 3

4 5 6

7 8 9

0 #

C

<Stop> button

1 2 3

4 5 6

7 8 9

0 #

C

<Job Status> button

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4 Select the job to cancel, and then select [Cancel].

Changing the Scan Settings

You can change the scan settings while scanning the document.

1 Select [Next Original].

2 Select [Change Settings...].

3 Set items.


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Fax

You can specify recipients in [Fax]. The following shows the reference section for each feature.

Next Recipient (Sending Faxes to Multiple Recipients)...........................................................182

Specifying a Destination Using the Address Book...................................................................182

Specifying a Destination Using the Keyboard Screen ..............................................................183

Removing/Confirming Specified Recipient..............................................................................183

1 Select [Fax Service] on the [All Services] screen.

2 Select a feature on the [Fax] screen that appears initially.

Next Recipient (Sending Faxes to Multiple Recipients)

The Broadcast Send feature allows you to transmit the same document to multiple recipients with a single operation. There is no need to repeat the same operation for each recipient.Note • The maximum number of recipients that you can specify at one time is 50.

1 Select the first recipient.

2 Select [Next Recipient].

Note • Depending on the settings, the screen to re-enter the recipient may be displayed after specifying the recipient and selecting [Next Recipient] on the touch screen. In that case, re-enter the recipient.

3 Select the next recipient.

4 Repeat Step 2 and Step 3.


6 Select [Yes] on the confirmation screen to start transmission.

Specifying a Destination Using the Address Book

This section describes how to use the address book to specify recipients.

The address book shows the fax numbers registered to the address numbers.For information on how to register address numbers, refer to "6 System Settings" > "Setup Menu" > "Address Book" in the Administrator Guide.

Important • The attributes other than [Fax Number], [Recipient Name], and [Index] are ignored in Address Book.

1 Select [Address Book].

2 Select the button in which you want to search and search for a fax number.

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Note • Repeat this step to specify multiple recipients.

3 Select the check boxes of recipients.

Note • To cancel the recipients, deselect their check boxes or press the <C> button.

• Any recipient that has 50 or more characters cannot be specified.

Using the Address BookUse address numbers and index to search fax numbers.

Addresses

Select this item to display a list of all registered addresses.Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Go to] and enter a 3-digit address number (001 to 500) using the numeric keypad to display the specified number at the top of the list.Note • If Address Book Extension Kit (optional) is installed, you can register up to 999 locations.

Index Search

Select this item to search index characters specified when address numbers are registered.Click the [A-C], [DEF], [GHI], [JKL], [M-O], [P-R], [S-U], [V-X], [YZ], or [0-9] button to specify index characters on the screen that appears.

Specifying a Destination Using the Keyboard Screen

This section describes how to use the keyboard to specify recipients.

1 Select [Keyboard].

2 Enter "<", "port number", ">", and recipient’s "telephone number" with the keyboard that appears on the touch screen.

Note •A destination must be less than 50 characters long and available characters are as follows:

0 to 9 Numeric characters

- Pause

# A starting character for a group number, which has been set on a fax server

\ A delimiter for private data. Using this character before and after private data hides the destination string.

S A character for password verification

: DTMF signal

= A character to wait for dial tones

+ Available, but ignored

(Space) Available, but ignored


Removing/Confirming Specified Recipient

You can remove or confirm recipients using the pop-up menu.

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1 Select the recipient to be removed or confirmed from [Address/Recipient].


Remove

Removes the recipient.

Details...

The [Recipient Details] screen is displayed. You can confirm recipients or address numbers.

Cancel


General Settings

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General Settings

You can set the basic features on the [General Settings] screen. The following shows the reference section for each feature.

Lighten/Darken (Adjusting Density Level).............................................................................. 185

2 Sided Originals (Transmitting 2-sided Originals)................................................................. 185

Original Type (Selecting the Image Quality Type for the Document) .................................... 186

Resolution (Specifying the Scanning Resolution) ................................................................... 186


2 Select the [General Settings] tab, and select a feature on the [General Settings] screen.

Lighten/Darken (Adjusting Density Level)

You can adjust the fax density from seven levels.

1 Use [ ] and [ ] to select the density level.

2 Sided Originals (Transmitting 2-sided Originals)

This feature enables you to scan and then transmit both sides of a document automatically.Note • This feature does not appear for some models. An optional package is necessary. For more


• The image for the back side of a document is rotated so that it is placed in the same orientation as the image for the front side.

1 Select a scan option.

1 Sided

Select to transmit 1-sided documents.

2 Sided (H to H)

Select to transmit 2-sided documents (head to head).

2 Sided (H to T)

Select to transmit 2-sided documents (head to toe).

More...

The [2 Sided Originals] screen is displayed.Refer to "[2 Sided Originals] Screen" (P.186).

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[2 Sided Originals] Screen

1 Select which side of the documents is sent and the document type.

1 Sided

Select to transmit 1-sided documents.

2 Sided

Select to use the 2-sided feature to transmit all pages.

Originals

Select [Head to Head] when both sides of the documents are in the same orientation.

Select [Head to Toe] when the front and back sides of the documents are in opposite orientations.

Original Type (Selecting the Image Quality Type for the Document)

Specify the image quality in accordance with whether the document contains text, photos, etc.

1 Select the original type.

Text

Select this item when transmitting a document that contains only text.

Photo & Text

Select this item when transmitting a document that contains both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document.

Photo

Select this item when transmitting documents that contain only photos.Note • If reduced in size, the scanned documents may have stripes in their photo areas.

Resolution (Specifying the Scanning Resolution)

You can set the resolution for the documents to be scanned.

Note • When the SMB or FTP protocol is used, the available options are [Standard] and [Fine], and the resolution of data that is sent to a final destination depends on the resolution setting on the fax server. When the SMTP protocol is used, the available option is [Fine] only.

General Settings

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1 Select the resolution.

Standard

Select this item when transmitting standard documents.

(Approx. 200 x 100 pels/25.4 mm)

Fine

Select this item when transmitting documents with small text or detailed images.

(Approx. 200 x 200 pels/25.4 mm)

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Layout Adjustment

On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature.

Original Size (Specifying the Scan Size for the Original) ........................................................188

Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......................189

Book Scanning (Scanning Facing Pages onto Separate Sheets) ...............................................189

Reduce/Enlarge (Specifying the Scan Ratio for the Original) ..................................................190


2 Select the [Layout Adjustment] tab and then select a feature on the [Layout Adjustment] screen that appears.

Original Size (Specifying the Scan Size for the Original)

You can specify the scan size before sending a fax.When a scan size is specified, it is scanned at the specified size regardless of the size of the loaded document. The feature allows you to add a margin to or delete excess space from the actual image that is transmitted.Note • The default values for buttons other than the [Auto Size Detect] button can be changed in

the System Administration mode. For information on how to change the default values, refer to "6 System Settings" > "Scan/Fax Mode Settings" in the Administrator Guide.

• When a document size cannot be detected automatically, a message prompting document size entry appears.


2 Select the desired scan size.

Auto Size Detect

Detects the document size automatically.

Note • If the document size cannot be detected automatically, a screen to input the document size appears.

• The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information on the paper size settings, refer to "6 System Settings" > "Common Settings" in the Administrator Guide.

Standard Size

Select the original size from 11 options.You can change the default options. For more information, refer to "6 System Settings" > "Scan/Fax Mode Settings" in the Administrator Guide.

Document Feeder Document Glass

Auto-detectableDocument size

B5, B5 , B4, A5 , A4, A4 , A3, 8.5 x 11 inches, 8.5 x 11 inches , 8.5 x 14 inches, 11 x 17 inches

B6, B6 , B5, B5 , B4, A6, A5, A5 , A4, A4 , A3, 8.5 x 11 inches

Layout Adjustment

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Variable Size

Enter the desired scan size when scanning non-standard size documents or when making copies at a size different from that of the currently loaded document. Set the size in the document glass X (horizontal) direction within the range of 15 to 432 mm and in the Y (vertical) direction within the range of 15 to 297 mm, in 1 mm increments. The scale on the outside of the document glass is a useful reference for specifying the document size.


When using the document feeder, you can simultaneously send different size documents with the sizes matching the respective sizes of the documents. You can also specify the size of the paper so that faxes are sent at the same paper size.Important • Originals may not be scanned correctly if the top-left corners are not aligned properly.

• Always load the A5-size documents in portrait orientation.


• The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If the combination of the document sizes is not our recommendation, the documents can be fed at an angle and may not be scanned properly.


2 Confirm that [Auto Size Detect] is selected and select [Save]. If [Auto Size Detect] is not set, select [Auto Size Detect], and then select [Save].


4 Select [On].

Off


On

When scanning documents of different sizes, the machine automatically detects the size of each document.

Book Scanning (Scanning Facing Pages onto Separate Sheets)

You can scan the left and right pages of a bound document separately to fax them.This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.Note • The document feeder does not support this feature.

• A non-standard sized document may not be properly divided into two separate pages.

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1 Place the two facing pages of thedocument on the document glass,and close the document cover.

2 Select [Book Scanning].

3 Select any item.

Off

Not scans as a bound document.


Scans the left page of facing pages for a document starting from the left page.


Scans the right page of facing pages for a document starting from the right page.


Scans the top page of facing pages for a document starting from the top page.

Both Pages

Scans both pages.

Left Page Only

Scans the left page only. You can select this item when [Left Page then Right] or [RightPage then Left] is selected.

Right Page Only

Scans the right page only. You can select this item when [Left Page then Right] or[Right Page then Left] is selected.

Top Page Only

Scans the top page only. You can select this item when [Top Page then Bottom] is selected.

Bottom Page Only

Scans the bottom page only. You can select this item when [Top Page then Bottom] isselected.

Reduce/Enlarge (Specifying the Scan Ratio for the Original)

This feature enlarges or reduces a scanned document to a specified ratio prior to transmission.Important • Some machines may not be able to receive faxes at the specified ratio.

1 Select [Reduce/Enlarge].

2 Select a preset ratio, or specify a value.

Layout Adjustment

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Proportional %

Select a ratio from the preset ratios, or specify a value within the range from 25 to 400% in 1% increments.

To specify a value, touch the window displaying a value, and then use the numeric keypad or the [ ] and [ ] buttons.

Auto %

In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size.Note • Any margins generated by the [Auto %] setting become blank data.

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Transmission Options

You can specify fax transmission conditions in the [Transmission Options] screen. The following shows the reference section for each feature.

Delayed Start (Specifying Send Time) .....................................................................................192


2 Select the [Transmission Options] tab and then select a feature on the [Transmission Options] screen that appears.

Delayed Start (Specifying Send Time)

You can specify a send time for a fax using the Delayed Start feature. It is useful for sending fax when communication charges are low, such as midnight.Important • If a power failure occurs or the power is turned off when the Delayed Start feature is set, the

setting is cleared and transmission begins as soon as the power is turned on.

Note • You can specify a time within 24 hours in 1 minute increments. You cannot specify a date.

• You can set [Delayed Start] separately for each address number. For information on how to register address numbers, refer to "6 System Settings" > "Setup Menu" > "Address Book" in the Administrator Guide.

• If address number or group dial numbers are dialed with the Broadcast Send feature, the Delayed Start setting specified for each address number is invalid.

• If the fax cannot be sent at the specified time because, for example, the telephone line is busy, it will be sent as soon as the line becomes available.

1 Select [Delayed Start] on the [Transmission Options] screen.

2 Select [On] of [Delayed Start] to set Delayed Start.

3 Select [AM] or [PM].

4 Enter [Hours] and [Minutes].

Important • If you press the <Start> button after the specified time elapses, the stored document will be sent at the specified time the next day.

Off

Delayed Start is not applied.

On

Delayed Start is applied.

9 Glossary

This chapter contains a list of terms used in this guide.

Glossary....................................................................................................194

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Glossary

Term Description

A3 420×297 mm paper



Alias An alternative name of the machine's e-mail address.For example, when the e-mail address for the machine is [email protected], you can use [email protected] (alias) to reach the same location.

Auto Center A feature that automatically moves an image to the center of paper when copying.

Auto Clear A feature that automatically returns the touch screen to its default display when the machine is inactive for a period of time.

Auto Paper Select Based on the document loaded and the magnification selected, the machine automatically selects an appropriate paper size.

Auto Tray Switching When paper runs out during copying, another tray of identical paper size and orientation automatically begins supplying paper.

B4 364×257 mm paper

B5 257×182 mm paper

Binding Shift When creating a booklet, this feature adds margins to the center binding area of documents.

Book Scanning A feature that copies the left and right pages of an unfolded document onto two separate sheets of paper.

Collate A feature that delivers each copy set in the same order as the original documents.

Cut Paper Standard paper sizes, such as A4 and B5.

Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All> button. The screen is also displayed when the Auto Clear feature is used.

Default Value A factory default value, or a value set in the System Administration mode.

Document Image An image of a document scanned by the machine.

DPI Dots per inch. A unit used to describe printing resolution in terms of the number of dots printed in one inch. Used as a unit to describe resolution.

Edge Erase A feature that erases the top/bottom, left/right or center edge of a document image when copying.

Emulation This refers to operating the printer to achieve the same print results as when printing with other manufacturers' printers. This mode is called the Emulation Mode.

Error Code A code is displayed on the control panel or a report when a problem occurs.

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Fax Server A feature that transfers image data received by the machine to a Server Fax server and transfers image data received by a Server Fax server to the machine via a network based on the settings you made.Using this feature enables you to manage multiple machines.

Image Enhancement A feature which makes the border between black and white smooth, with rough edges reduced, giving the appearance of a higher resolution.

Image Rotation This feature rotates a document image by 90 degrees when the document orientation is not the same as the paper supply orientation.

Independent X-Y% A feature that transforms a document image horizontally or vertically.

Internet A worldwide communications network that combines miscellaneous networks.

JCL JCL (Job Control Language) describes job names and types of devices. The operating system decodes the descriptions to process.

Job Offset This feature outputs the pages in alternating offsets to make page groupings easier to recognize.

Line Monitor Allows you to audibly monitor a transmission through the speaker after dialing and until you are connected.

Local Device This term refers to this machine. This is a general term for terminals such as personal computers.

Low Toner Alert Tone A tone the device sounds when the drum/toner cartridge needs to be replaced.

Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on.

Multiple-Up A feature that copies two or four documents onto one sheet of paper.

NV Memory A non-volatile memory, which stores the settings information of the printer even when the printer is switched off.

Optional accessory This refers to a product that is sold separately. In addition to the machine's basic configuration, various optional features are available as separately-sold optional accessories. (For more information on optional accessories, contact our Customer Support Center.)

PJL Printer Job Language.A command language for controlling printers developed by Hewlett Packard.

POP3 Post Office Protocol Version 3.One of the commonly used communications protocols used for receiving e-mail.It sets up a private mailbox on a provider's e-mail server, and receives messages when a communication is made. POP3 is for receiving only. SMTP is used for sending e-mail.

Term Description

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Power Saver Feature A feature that switches the machine status to standby after a period of inactivity.The following power saver features can be set for the machine.Low Power Mode: The power to the fuser unit and motor is

lowered when the machine is left unused for a fixed amount of time. The touch screen goes out, and the <Power Saver> button lights.

Sleep Mode: Almost all of the device is in standby mode, the machine consumes the least power.

Print Page Buffer A location where print data is rendered.

Printable Area The actual area on paper which can be printed.

RAM Random Access Memory. It is a storage device (memory) where information can be retrieved as well as stored.

Receive Buffer A space used to temporarily store data sent from a client computer.

Remote Terminal A terminal with which you want to communicate. This is a general term for terminals such as personal computers.

Resolution Represents a fineness of detail that can be distinguished on an image. It is usually described in terms of the number of dots per square inch (dpi), and a higher value indicates a higher resolution (finely represented).

ROM Read Only Memory. It is a storage device (memory) specific for the retrieval of information.

ROS Raster Output Scanner. It is a device for writing image signals to a drum (light sensitive). A ROS is often referred to as a laser beam scanner.

Scan Sensing or reading a paper document and converting the optical image of the document to an electronic image.The machine offers two scanning devices: document glass and document feeder.

Screen The screen that is displayed on the touch screen. It displays messages and feature buttons.

Select In this document, "Select" refers to highlighting a feature selection by touching the feature button on the touch screen with your finger.

Separator A blank, colored, or copied paper inserted between sections or topics in a set of documents.

SMTP Simple Mail Transfer Protocol.A communications protocol (an agreement governing the way data is transmitted) commonly used for sending and receiving e-mail.

Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start> button immediately after switching the power on. Once the machine is warmed up and ready, it will automatically start copying.

Status Display Code A code that indicates the machine status. When an error occurs on the machine, a status display code appears on the touch screen.

Term Description

Glossary

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Store In this guide, it is referred to as scanning an image of a document and saving the image on the machine.

Stored Programming By registering a series of operations, the machine executes the operations with just one press of [Stored Programming] on the touch screen.

Transparency Copy A feature that copies on transparency films or inserts a sheet of blank or copied paper between transparency films.

UNC UNC (Universal Naming Convention) is a way to specify a pathdescribing the location of a network resource, such as sharedfolders, or shared printers, on a network, Microsoft Networks(SMB). The UNC syntax uses "\\" before the hostname, hostname andresource name are delimited by "\".If the hostname is "myhost", and if its host shared folder nameis "sharefolder", the UNC syntax is described as follows:\\myhost\sharefolder

Term Description

Index

199

Ind

ex

Numerics

10BASE-T / 100BASE-TX connector .................. 25

2 Sided Book Copy ............................................. 70

2 Sided Copying .................................................. 64

2 Sided Originals ............................... 124, 131, 185

2 Sided Printing ................................................. 158

A

adding originals ................................................. 102

adding Stamp/Date/Page Number to copies ....... 88

Address Book ............................ 114, 121, 182, 183

adjusting copy density/sharpness of images ...... 68

adjusting density level ....................................... 185

adjusting scan density and image sharpness ... 130

adjusting the copy density ................................... 66

adjusting the scan density ................................. 124

<All Services> button .................................... 37, 41

Annotation ........................................................... 88

attaching a cover to copies ................................. 83

Auto Size Detect ....................................... 133, 188

B

Background Suppression .................................... 68

Batch Print ........................................................ 144

Binding Erase .................................................... 134

Book Scanning ............................ 69, 131, 189, 190

Booklet ................................................................ 80

Booklet Creation ......................................... 80, 158

booklet output tray .............................................. 28

booklet output tray button ................................... 28

booklet staple cartridge ....................................... 27

booklet tray ......................................................... 27

booklet unit .......................................................... 27

bottom left cover ................................................. 24

brightness dial ..................................................... 42

Broadcast Send ................................................ 182

Build Job ............................................................. 99

C

<C (Clear)> button ......................................... 37, 42

Calculator % ........................................................ 62

calling stored programs ..................................... 156

CentreWare Internet Services ................... 160, 171

Change Recipient Settings ................................ 118

Chapter Start/Separators ................................... 100

Charge Print ...................................................... 159

circuit breaker .......................................... 26, 28, 31

<Clear All> button .......................................... 36, 42

Combine Original Sets ....................................... 102

<Confirmation> indicator ..................................... 25

confirming the fax job in the job status .............. 179

contrast dial ......................................................... 36

control panel .................................................. 24, 36

Copies ................................................................. 65

Copy .................................................................... 60

<Copy> button ............................................... 37, 41

Copy Output ........................................................ 78

copying facing pages onto separate sheets ........ 69

copying multiple sheets onto one sheet .............. 85

Covers ................................................................. 83

creating a booklet ................................................ 80

<Custom 2> button ........................................ 37, 41

<Custom 3> button ........................................ 37, 41

D

DADF ................................................................... 24

de-curl button ....................................................... 28

Delayed Print ..................................................... 159

Delayed Start ..................................................... 192

Delete Outside/Delete Inside ............................. 103

deleting a stored program .................................. 154

deleting outside or inside of the selected area

when copying ..................................................... 103

density levels ..................................................... 130

<Dial Pause> button ...................................... 37, 42

document feeder .................................. 52, 106, 175

document feeder tray ........................................... 25

document glass ............................. 24, 53, 107, 176

document guides ................................................. 25

Index

200

Ind

ex

Document Name ................................................138

document output tray ...........................................25

document stopper ................................................25

DocuWorks ........................................................126

duplex automatic document feeder ......................24

E

Edge Erase ..................................................73, 134

E-mail .................................................................114

E-mail Printing ...........................................159, 165

enlarged copies ...................................................60

entering text .........................................................50

entering/changing stored program name ...........155

erasing edges and margin shadows in

the document ...............................................73, 134

erasing the background color of

documents ...................................................68, 130

exit cover .............................................................27

F

Fax .....................................................................182

File Format .........................................................126

File Name ..........................................................137

File Name Conflict .............................................138

finisher tray ....................................................27, 28

Folding .................................................................96

Form Overlay .....................................................103

From ..................................................................118

front cover ......................................................24, 27

front cover for HCF (A4 2 Tray) ...........................29

fuser .....................................................................26

G

General Settings ........................................124, 185

H

Hidden Text .........................................................96

I

ID Card Copying ..................................................98

Image Options ...................................................130

Image Quality .............................................. 67, 130

Image Rotation .................................................... 75

Image Shift .................................................. 73, 134

Independent X-Y% .............................................. 61

inserting blank sheets between transparencies .. 84

interposer ............................................................ 28

<Interrupt> button .......................................... 37, 42

Interrupt indicator .......................................... 37, 42

J

Job Assembly ...................................................... 99

<Job in Memory> indicator ............................ 36, 42

<Job Status> button ...................................... 36, 42

K

Keyboard ........................................................... 116

L

Layout Adjustment ....................................... 69, 131

left cover ........................................................ 25, 29

Left Page then Right .......................................... 132

lever ..................................................................... 26

Lighten/Darken ...................................... 66, 68, 124

loading documents ............................................ 106

locking casters ..................................................... 24

<Log In/Out> button ...................................... 36, 42

Login Name ....................................................... 123

Low Power mode ................................................. 32

M

machine components .......................................... 24

<Machine Status> button .............................. 36, 42

Mailbox .............................................................. 140

Mailbox Viewer2 ........................................ 111, 160

making 2 sided copies ......................................... 64

making 2-sided copies of facing pages ............... 70

making copies to overlay documents ................ 103

making copies with different settings in a single

operation ............................................................. 99

making copies with the image rotated ................. 75

making enlarged copies spread over multiple

sheets .................................................................. 85

Index

201

Ind

ex

making enlarged/reduced copies ........................ 60

making multiple copies on a single sheet ........... 97

making multiple copies on one sheet .................. 86

making reversed copies of images ..................... 76

managing documents security ............................ 95

Message ........................................................... 119

Mirror Image/Negative Image ............................. 76

Mixed Sized Originals ......................... 72, 133, 189

More... ............................................................... 126

Multiple-Up .................................................. 85, 158

N

Network Browser ............................................... 122

Network Scan Driver ................................. 160, 168

Network Scanner Utility2 ................................... 160

Next Recipient ................................................... 182

non-standard size document ............................... 71

numeric keypad ............................................. 37, 42

O

<Online> indicator ......................................... 36, 42

Original Orientation ........................................... 125

Original Size ........................................ 71, 132, 188

Original Type ....................................... 67, 125, 186

Originals .............................................................. 65

Originals Orientation ................................... 76, 135

Output Format ............................................. 78, 136

Output Orientation ............................................... 97

output tray ............................................... 26, 27, 28

outputting by specifying finishing ........................ 78

P

Paper Supply ...................................................... 62

paper supply (selecting the paper for copying) ... 62

Password .......................................................... 123

PDF ................................................................... 126

Photo ................................................................. 126

Photo & Text ..................................................... 126

Poster .......................................................... 85, 158

<Power Saver> button .................................. 36, 42

Power Saver mode ............................................. 32

power switch ................................................. 24, 36

Preset Repeat Image .......................................... 97

Print ................................................................... 164

print driver .......................................................... 158

Print from Mailbox .............................................. 159

printing control number on the background ......... 92

Private Charge Print .......................................... 160

Proportional ......................................... 61, 135, 191

punch scrap container ................................... 27, 29

Punching .............................................................. 80

R

Read Receipts ................................................... 136

Recipient(s) ....................................................... 117

Reduce/Enlarge ......................................... 135, 190

reduced copies .................................................... 60

registering stored programs ............................... 154

Removing/Confirming Specified Recipient ........ 183

Repeat Image ...................................................... 86

Reply To ............................................................ 137

Resolution .......................................................... 186

<Review> button ............................................ 36, 42

right cover ............................................................ 28

Right Page then Left .......................................... 132

S

Sample Set ................................................ 101, 159

saving the scanned data .................................... 111

Scan .................................................................. 167

scan density ....................................................... 130

Scan Options ..................................................... 188

Scan Resolution ................................................ 131

Scan to Mailbox ................................................. 120

Scan to PC ........................................................ 121

scanning both sides of a document ........... 124, 131

scanning different size documents simultaneously

............................................................. 72, 133, 189

scanning facing pages on separate sheets

................................................................... 131, 189

Secure Print ....................................................... 159

Secure Watermark ............................................... 95

select the copy ratio ............................................. 60

selecting image quality type ................................ 67

selecting the document type .............................. 125

selecting the format of scanned data ................. 126

202

Ind

ex

selecting the image quality type for the document

...........................................................................186

selecting the paper for copying ............................62

Send from Mailbox .............................................140

Send Options .....................................................192

Sending Faxes to Multiple Recipients ................182

sending in sections ............................................136

Server ................................................................123

Server Fax .........................................................174

setting procedures when a file name conflicts ...138

Shared Name .....................................................123

Sharpness ....................................................68, 130

shifting the image copy position ...........................73

Sideways Images ...............................................125

Sleep Mode ..........................................................32

Specifying a Destination ....................................122

specifying a scanning ratio ................................135

specifying a scanning resolution ........................131

specifying a scanning size .................................132

specifying destination using the address book ..182

specifying destination using the keyboard screen

...........................................................................183

Specifying face up or down ..................................97

specifying Send Time ........................................192

specifying the destination ..................................178

specifying the filename to be saved ...................138

specifying the filename to be sent .....................137

specifying the orientation of the

loaded documents ...............................................76

specifying the scan ratio for the original ............190

specifying the scan size for the document ...........71

specifying the scan size for the original .............188

specifying the scanning resolution .....................186

Split Send ..........................................................136

Standard Size ....................................................133

staple cartridge ..............................................27, 29

staple cartridges for booklet .................................28

staple scrap container ..........................................28

Stapling ................................................................79

<Start> button ................................................37, 42

<Stop> button ................................................37, 42

stopping the fax job ............................................180

Subject ...............................................................119

T

Tab Margined Shift .............................................. 87

Text ................................................................... 126

toner cartridge ..................................................... 26

top cover .............................................................. 25

Top Page then Bottom ...................................... 132

touch screen .................................................. 36, 41

Transfer Protocol ............................................... 121

transfer unit ......................................................... 26

Transmitting 2-sided Originals ........................... 185

Transparency Separators ............................ 84, 158

Tray 2 .................................................................. 24

Tray 3 .................................................................. 24

Tray 4 .................................................................. 24

Tray 5 (bypass) ............................................. 25, 29

Tray 6 .................................................................. 24

Tray 6 top cover .................................................. 24

Tray 6, 7 .............................................................. 29

tri-Fold output tray ............................................... 29

tri-Fold output tray button .................................... 29

U

Upright Images .................................................. 125

USB 2.0 interface connector ............................... 25

using the Ethernet interface ................................ 35

using the USB interface ....................................... 35

W

waste toner bottle ................................................ 26

waste toner bottle cover ...................................... 26

Watermark ........................................................... 92

Watermarks ....................................................... 159

WebDAV .................................................... 111, 172

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