Rotary YES/SCANEX

Rotary YES/SCANEX

TRAINING & ORIENTATION FOR STEP PARTICIPANTS

Ronda Werner, YEO D-5240

Rotary YES/SCANEX

Introduction

Rotary International is committed to

creating and maintaining the safest

possible environment for all our

Youth Exchange Students, both

here and abroad.

Rotary YES/SCANEX

Topics of Discussion

Why are Orientation & Training for STEP Exchanges so important?

How is Orientation & Training different for STEP vs. LTEP?

What Orientation & Training is necessary and for whom?

What are Expectations for effective Orientation & Training for STEP?

Rotary YES/SCANEX

WHY SUPPORT RI’S ZERO TOLERANCE POLICY?

To keep our students as safe as possible To maintain reputation as an Organization that

takes Abuse & Harassment seriously – may help deter potential abusers

Potential Youth Participants & Families may find our program more attractive knowing that we take student’s safety seriously

Clear policies & procedures protects interests of all volunteers and participants

Rotary YES/SCANEX

STEP vs. LTEP TRAININGSIMILARITIES

Same Abuse & Harassment Prevention Policy Applies

Same Stmt of Conduct for Working with Youth Applies – RI committed to safeguarding youth from all forms of abuse

Same 6 D’s Apply (Drugs, Drinking, Dating, Driving, Downloading (Pornographic materials), Decoration (body tattoos, piercings)

Training Required for all participants Students must have approved Insurance Independent YE Travel has same restrictions

Rotary YES/SCANEX

STEP vs. LTEP TRAININGDIFFERENCES

Outbound & Inbound Host Family is the same – combine training

May need to do 1-on-1 INBOUND Training

Less emphasis on adaptation School discussions not relevant Stages of Homesickness don’t apply Student does not change families –

only one HF Interview/Application Reverse Culture Shock not an issue

Rotary YES/SCANEX

ORIENTATION & TRAINING District YE Policy Outlines content &

frequency of training, who must receive training and whose responsibility it is to conduct training

One IB & one OB O & T sufficient for STEP (3-4 hours each)

District YEO, YPO, YE Committee, Club YEO, Experienced Counselor may conduct individual IB STEP Training

Rotary YES/SCANEX

ORIENTATION & TRAINING

District has procedures to ensure that all participants receive training

District maintains records of participation

Use and Keep on file Sign-in Sheets with date, type of Training (STEP, LTEP, IB, OB) and Location

Rotary YES/SCANEX

OUTBOUND TRAINING Outbound Students and

Parents/Guardians Required to attend Orientation & Training

Content of Orientation includes: Program Rules, Procedures, Expectations and Abuse & Harassment Prevention Awareness and Training

Rotary YES/SCANEX

INBOUND TRAINING Inbound Students must have Orientation shortly

after arrival Content of IB Orientation includes contact info

for Counselor to report problems or abuse, emergency contact numbers & info. on local laws & customs

Since STEP is brief and exchange dates vary – holding 1 Group INBOUND Orientation is difficult. The STEP IB Orientation can be done by Host Club’s Trained RYE Counselor, Club YEO, or Committee member 1-on-1

Each IB should receive an IB Packet containing relevant materials & contact info

Rotary YES/SCANEX

HOST FAMILY TRAINING Host Families Must receive

Training that includes info. on Program & Rules and Abuse & Harassment Training

Since STEP is Family-to-Family, can do Host Family Orientation same time as Outbound Training

Rotary YES/SCANEX

RYE VOLUNTEERS & YEO TRAINING District provides specialized training for DG, YEO, YE

Committee, Rotary Counselors and other Rotarian and non-Rotarian Volunteers

District conducts special host family and Counselor Orientation usually in early/mid July before IB’s arrive. The STEP Counselors attend this Orientation as well.

District gives each Counselor a Packet with Counselor Job Description, Host Family Interview Form, Background Check forms, etc.

Use EXISTING training opportunities: District Assembly workshops (i.e., Risk Management), PETS, PRLS, District Staff Meetings, etc.

Rotary YES/SCANEX

KEEP IT SIMPLE Use RI’s Training Manual and Leader’s Guide – Contains

specialized training programs & Handouts for Rotarians & non-Rotarians, Counselors, YE Committee, Host Families, Students, etc.

ESSEX has excellent Training PowerPoint available on Yahoo YEO Resources – use as a guide

Combine STEP/LTEP OB Orientations Can give STEP Host Family Orientation at STEP OB

Orientation since parents are present Use same Rotary Counselors, District Contact Info,

Emergency & Hotline Numbers as LTEP

Rotary YES/SCANEX

ELECTRONIC RESOURCES Can Download the following from

www.rotary.org (Under “RI Programs” select “Youth Exchange” then select “Rotarians” then “Resources”)

Abuse & Harassment Prevention Training Manual & Leaders’ Guide

Sample District YE Abuse & Harassment Prevention Policy

Youth Exchange Handbook New YE Application Forms New YE Promotional Materials

Rotary YES/SCANEX

WRAP UPHelp LEAD THE WAY to International

Understanding and Goodwill!