How to participate in the webinar

Use the Audio pod to select Use Telephone

- or -Use Mic & Speakers

* To improve sound quality, please close all unnecessary programs such as email, MS Office, etc. If you have a cellular device, please move it away from your computer.

Rotary Peace Centers 101

Guide for Rotarian Leaders6 January 2015

Kat O’Brien and Sarah Cunningham

How to participate in the webinar

Use the question pod

to type in where

you are in the

world and how

the weather is

there.

Goals for this webinar

1. Understand the program,

application process, and club/

district responsibilities

2. Learn marketing and recruitment

techniques

3. Familiarize yourself with

resources about the fellowship in

order to provide information to

applicants

4. Know who to contact with

questions

Rotary Peace Centers Fellowships Vision

The Rotary Peace Centers program

has a vision of sustainable peace:

encompassing a network of

peacebuilders and community leaders

dedicated to preventing and resolving

conflicts across the global community.

Rotary Peace Centers Mission

Partnership with 7 leading universities

around the world

Empower

Academic Training

Global Impact

Be a Catalyst

Build Capacity

Rotary Peace Center Programs: 2 Options for Study

Master’s Degree

Empowers the leaders of tomorrow

• Five centers, six universities

• 10 fellows assigned to each of

the 5 master’s centers (50 total)

• 15 to 24 month course Professional Development Certificate

Strengthens the leaders of today

• One center, one university

• Up to 25 fellows in each session,

maximum of up to 50 per year

• Three month course

Rotary Peace Centers University Partners

Understanding the Application Process

Application Timeline

Applicant Funding

Applicant Eligibility

Did you know?

Your district is not required to

financially support applicants who

apply for the Rotary Peace

Fellowship.

TITLE | 1 0

Applicant Funding

• District eligibility to nominate candidates each year is not dependent on district financial

contributions to The Rotary Foundation

0.8 0.6

2.51.9

0.91.8

1.2

32.8

1.2 2.1

2.6

2.5

1.3

0.5

0.4

2.50.7

0.50.4

0.40.9

0.6 0.24.5

3.94.1

4.4

4.95.3 5.2

0.0

1.0

2.0

3.0

4.0

5.0

6.0

09 Actual 10 Actual 11 Actual 12 Actual 13 Actual 14 Actual 15 Budget

DDF utilized WF utilized Spendable Earnings Term/Named Gifts

• Note: Spendable Earnings in FY15 include $1.7 millions in earnings from previous years

• IN USD$ Millions

Applicant Eligibility: Key criteria

The ideal candidate• Strong commitment to global understanding & peace

• Strong leadership skills

• Strong personal statement

Those not eligible to apply• Rotarians and Honorary Rotarians

• Employee of a club, district, or other Rotary entity

• Spouse, lineal descendant, spouse of a lineal descendant, or an ancestor of any living

person in the above categories

• Former Rotarian within 36 months of resignation from Rotary

• TRF program alumni are only eligible to apply after a 3-year (Global Grant Scholars and

certificate Rotary Peace Fellows) and 5-year (master’s Rotary Peace Fellows) waiting period

TITLE | 1 2

Applicant Eligibility

Requirement:

3 years for Master’s

5 years for Certificate

Master’s

Requirement:

• Bachelors Degree

• English Test

Scores for non-

native speakers

TITLE | 1 3

Application Timeline

Timeline for applicants:

Application Available Online

1 December

Application due to District

31 May

Endorsed applications due to The Rotary

Foundation

1 July

Application Selection Results

November

Did you know?

Applicants are now required

to submit their applications to

the district by 31 May, giving

you ample time to conduct

interviews!

TITLE | 1 4

RECRUIT

• Clubs and Districts recruit applicants

• December - May

INTERVIEW AND ENDORSE APPLICANTS

• REQUIRED for Districts

• OPTIONAL for Clubs

• Once an application is received, interview and select which candidates you would like to endorse

• 31 May applications are due to district

APPLICATION DEADLINE

• All endorsed applications are due to TRF by 1 July

TRF Processing

• Districts will receive confirmation that the application has been received

Selection Committee

• Finalists and Alternates will be selected in November

Announcements

• Applicants, Clubs and Districts will be notified about results in November

Application Timeline for Districts

Did you know?

Your district may

endorse multiple

qualified applicants

to the Rotary Peace

Centers!

Role of the Club

Club Selection and Endorsement

Connecting Applicants with Clubs

Applicant Recruitment

Role of the District

Submitting Documents

Interviewing Candidates

District Selection Process

Did you know?

An applicant can seek endorsement from

any Rotary district, even if it is not in their

home city or country.

TITLE | 1 7

District Selection Process: Screening

Rotary Peace CenterLanguage of Instruction

Language Proficiency*

Recommendations Degree GREIELTS*

**TOEFL***

Chulalongkorn University

English English Two professional

Bachelor’s or equivalent

work experience

No No No

Duke University English English Two

(one academic &one professional)

Bachelor’s No** 7Internet: 83Paper: 550

University of North Carolina at Chapel Hill

English English Two

(one academic &one professional)

Bachelor’sMandatory**

7Internet: 79Paper: 550

International Christian University

English & Japanese

English Two

(one academic &one professional)

Bachelor’s No 6.5Internet: 79Paper: 550

University of Bradford

English English Two

(one academic &one professional)

Bachelor’s No 6.5 Not accepted

University of Queensland

English English Two

(one academic &one professional)

Bachelor’s No 6.5Internet: 90Paper: 570

Uppsala University English English Two

(one academic &one professional)

Bachelor’s No 6.5Internet: 90Paper: 575

All programs are in English & applications must be submitted in English

TITLE | 1 8

District Selection Process

• All applicants must be endorsed

by a Rotary District in order to

submit their application.

– This requires an interview from

the district and signatures from

District Governor, foundation

committee chair and/or peace

fellowship subcommittee chair

– District must agree that they want

to sponsor the applicant

– District is not required to fund the

applicant if they are selected

DISTRICT INTERVIEW AND ENDORSEMENT (CONTINUED)

We endorse for a Rotary Peace Fellowship and forward this application to The Rotary Foundation Name of Candidate

for consideration in the world-competitive selection process for Rotary Peace Fellows.

We certify that we have explained to the candidate that:

1. At this stage the applicant remains only a candidate and that The Rotary Foundation Trustees will select the actual Rotary Peace Fellowship recipients following submission of district-endorsed candidate applications to the Foundation

2. The final decision and assignment to one of the Rotary Peace Centers rests with the Foundation Trustees. As the sponsor district, we endorse assignment to any of the preferences listed by the candidate or any other center deemed suitable by the Foundation Trustees

3. The Foundation seeks to develop a group of Rotary Peace Fellows who will obtain advanced degrees in fields related to peace and conflict resolution or professional development certificates in the field of peace and conflict studies and who will make a long-term, positive impact on the future of peace through their leadership and careers

4. The fellow has obligations to the sponsor and host districts before, during, and after the fellowship

5. The candidate is responsible for securing admission to the degree program of the assigned Rotary Peace Centers university partner (if applicable), and in the event that the fellow is unable to secure admission to the assigned program, that he/she immediately relinquish his/her Rotary Peace Fellowship

6. Fellows must begin their studies as specified by their assigned Rotary Peace Center. For Rotary Peace Centers offering master’s degrees, programs begin July, August, or September 2016 or February or March of 2017 (University of Queensland only). The Rotary Peace Center offering a professional development certificate begins its program in January and June 2016.

7. The candidate must be committed to completing the entire program

8. The fellow is responsible for all costs associated with a spouse or dependents who may accompany the fellow during the fellowship period

9. The actual amount of the fellowship will vary depending on the cost of tuition, fees, reasonable living expenses, round-trip transportation, some books, supplies, and other limited expenses

10. We have not promised a specific sum of money to the candidate in conjunction with the Rotary Peace Fellowship

We endorse this candidate for a Rotary Peace Fellowship and certify that we have explained to the candidate the terms of the fellowship outlined above.

The district governor-elect has been informed of this endorsement.

Name of District Governor Phone Email

Signature of District Governor Date District

Obtain the signature of the district Rotary Foundation committee chair or the Rotary Peace Fellowships subcommittee chair.

Name of district Rotary Foundation committee chair Phone Email

Signature of district Rotary Foundation committee chair Date District

OR

Name of Rotary Peace Fellowships subcommittee chair Phone Email

Signature of Rotary Peace Fellowships subcommittee chair Date District

BE SURE TO SUBMIT A COMPLETE APPLICATION with club endorsement (optional) and district endorsement. Email submissions are preferred; email

applications to rotarypeacecenters@rotary.org. Attachments must be under 10 MB. Districts will receive a confirmation email of submission and

processing. District-endorsed applications for the 2016 Rotary Peace Fellowships competition are due to The Rotary Foundation by

1 July 2015.

The Rotary Foundation of Rotary International One Rotary Center 1560 Sherman Avenue Evanston, IL 60201-3698 USA Fax: +1-847-556-2177

Email: rotarypeacecenters@rotary.org

Interviewing Candidates

Every Rotary Peace Fellowship applicant must be interviewed

by the district selection committee. This committee should

include:

Current district Rotary Peace Fellowships subcommittee

chair, district governor, immediate past governor, governor-

elect, or Rotary Foundation committee chair

Three Rotarians or non-Rotarians with expertise in the field

of peace or a related field.

Did you know?

Applicants can be

interviewed in person,

over the phone, or via internet.

TITLE | 2 0

Submitting Documents to The Rotary Foundation

The final step: Submit all required documentation to The Rotary Peace Centers

Program before 1 July.

Three options for submitting endorsed applications (choose only one)

1. Online application:– If you complete the online application, all of your documentation will automatically be sent to the Rotary Peace

Centers

2. Scan and Email the documents to: rebecca.holloway@rotary,org

3. Send a copy of the documents to:Rotary Peace Centers

The Rotary Foundation

1560 Sherman Avenue

Evanston, IL 60201

USA

2. Marketing and Recruitment Techniques

• Shop.rotary.org (brochures and print material)

• Social Media:

• Subscribe to the Peace in Action newsletter

• Send out a press release

• Meet with community partners

• Plan a program at your club or hold an information

session

Meet with Community Partners

Peace Builders

Local Universities

Non-governmental Organizations

International Volunteers

and Corporations

Rotary Alumni

Did you know?

Rotary alumni are eligible

for the Peace Fellowship

after a 3-5 year waiting period.

TITLE | 2 3

How to send out a press release

1. Create a localized press release

• Templates are available in all Rotary

languages. Email Becca Holloway, Rotary

Peace Centers Coordinator, at

rebecca.holloway@rotary.org for the

template.

• Feel free to customize your press release

by adding your club or district’s specific

deadlines, contact information, and

information about past Peace Fellow

alumni from your district.

2. Send the press release to local news sources

Hold an Informational Session

• Hold a club meeting to educate Rotarians in your

club about the Rotary Peace Fellowship.

• Hold a lecture or discussion about peace and

other international events at various locations in

your community, such as universities,

community centers, and non-profit organizations.

• Consider inviting a current or former Rotary

Peace Fellow to speak (email alumni@rotary.org

for more information)

Short Promotional Pitch

What’s your 30 second

promotional pitch?

The Rotary Peace Fellowship is a great opportunity for people with a

passion for peace to take their education to the next level. Fellows

study at one of six Rotary Peace Centers around the world and can

either earn a professional development certificate in peace and conflict

resolution or a master’s degree in international relations, public

administration, sustainable development, peace studies, or a related

field. The fellowship covers tuition and fees, room and board, round-

trip transportation, and internship or field study expenses. Do you

know anyone who might be a good candidate?

3. Resources

For Rotarians:

Program Guide for Rotarians

PDF Application (Spanish, Portuguese, French, Korean, Japanese)

How to donate funds

For future applicants:

Application Worksheets (Master’s & Certificate)

Application FAQs

Tips to improve your application

Recommendation Forms

Fellowship Guides (Master’s and Certificate)

Visit www.rotary.org/en/peace-fellowships to access resources

Application Checklist Video

TITLE | 2 7

4: Peace Center Department Contacts

Rotary International

Program and Member Services

Programs and Grants

Peace and Conflict Prevention and Resolution

Rotary Peace Centers

Manager

Kat O’Brien

Supervisor

PROGRAM SPECIALISTS

Emily Ruf

ASIA, AUSTRALIA

Tyler Allen

NORTH AMERICA, EUROPE

MARKETING & RECRUITMENT

SPECIALISTSarah Cunningham

PROGRAM

COORDINATORBecca Holloway

Rotary Peace Center Contacts• Rotarypeacecenters@rotary.org (General Inquiry)

• Rebecca.Holloway@rotary.org (Applicant Coordinator)

• Tyler.Allen@rotary.org (Specialist, Americas & Europe)

• Emily.Ruf@rotary.org (Specialist, Asia & Australia)

• Sarah.Cunningham@rotary.org (Marketing)

• Kathleen.Obrien@rotary.org (Department Supervisor)

• Michael.Pfriem@rotary.org (Alumni Relations Supervisor)

TITLE | 2 8

Save the Dates

• 2015 Rotary World Peace Symposium

in Sao Paulo, Brazil

Network with leaders working in the field of

peacebuilding and exchange ideas through

engaging breakout sessions, workshops, and

plenary sessions.

• Rotary Peace Centers 201: Coaching

Applicant Webinar

– 10 February 2015

– 9:00am (CST)

Thank you

Questions?

Contact Information:Kat O’Brien, Peace Centers Supervisor

Kathleen.Obrien@rotary.org

Sarah Cunningham, Marketing & Recruitment

Sarah.Cunningham@rotary.org