INDUCTION PACKAGE FOR NEW EMPLOYEES – IMPORTANT STUFF!Viking Juice Design Studio

Induction Program

Receive your ID card and office keys

Meet your mentor

First Aid Kit location

Equipment and facilities tour

Notice boards and office housekeeping

Mail procedures and deliveries and pickup points

Safety Procedures

In the event of a fire, fire alarm, bomb threat or other emergency, evacuate the building immediately to the designated meeting point

Notify the Safety Representative

Safety Representative will evacuate all staff and notify the Fire Brigade

Keep clear of the building until instructed to return

Remember to stay calm and do not panic!

Equipment Safety Checklist

An electrician will do a once yearly sweep and tag of all electricals

The Safety Representative will do a twice yearly equipment check for safety

New equipment must be vetted by the Safety Rep

Any computer faults and maintenance are to be reported to the Office Manager

Health and Safety Representative

Your Health and Safety Representative is Moira Turner.

Moira’ office phone is (03) 5555 6666 and her mobile is 0455 555

555.

Existing and potential hazards

Repetitive Strain Injury (RSI), also called Occupational Overuse Syndrome (OOS)

Shoulder/neck/back injury from lifting improperly Electrocution from improper use of equipment Eye and vision problems due to screen glare Office lighting not sufficient for work Office not ventilated properly when chemicals used Hazards such as falling objects or tripping over objects Neck strain from copy or work not at eye level Excessive noise in the office from equipment Not switching off appliances in kitchen – fire hazard

Risk and Hazard control

RSI - Take a five minute break every half an hour ALWAYS use correct lifting procedure – use legs!!! Ensure equipment is switched off at power point and all

electrical equipment is tagged and checked Ensure employees know how to adjust screen glare and get

regular eye checkups Ensure all lighting is sufficient or stop work – get repairs

organised immediately Ensure windows open when using chemicals or have

extractor fans fitted and working Report ALL hazards to the Safety Rep when you see them

and take action to fix them if you can Copy holders bought for each employee and adjusted All noisy equipment should be moved to appropriate area Notice in kitchen and reminders to SWITCH OFF appliances

Incident and accident reporting

If injured in any way, you MUST report it!

Tell the Safety Representative AND fill in an Incident Report Form

Safety Representative will follow up with Office Manager and Worksafe Tasmania

If applying for Worker’s Compensation, fill in a Worksafe Worker’s Compensation Form in conjuntion with your Safety Representative

Seek medical attention by a doctor as well as filling out a form

OH&S Meetings

The Safety Representative has specific powers under the OHS Act to make decisions about safety

An OHS Committee has been established and consists of the Safety Representative, and the two office managers

The OHS Committee meets every quarter to discuss incidents, and promote and support initiatives aimed at improving the health and safety of EVERYONE in the studio!

Any issues that require consultation with outside bodies such as contractors or WorkSafe Tasmania will be discussed at these meetings

Minutes will be kept at all these meetings and copies given to all staff

Emergency Procedures – Fire 🔥

Attend to life in immediate danger If close, activate the Break Glass Alarm on the first

floor Ring the Fire Brigade on 000. Alert the Fire Warden, Jane Smith Evacuate the building promptly upon hearing the

alarm and listen to the Fire Warden’s instructions Do not collect personal belongings Walk calmly and steadily Assemble at the corner of Forest and Henry Streets Do not re-enter building until told to!

Emergency Procedures – Injury 💉

First priority is human life at risk in immediate area of emergency – first aid!

Have a staff member notify the Safety Representative

Safety Representative will organise any further treatment where necessary

The injured party should complete an Incident Report Form as soon as possible after Injury

Forward the form to the Safety Representative

Emergency Procedures – Assault 🏥

Ensure any injuries are attended to

Call Emergency Services on 000 where needed

Notify the Safety Representative

Fill out an Incident Report Form as soon as possible

Organise/take part in counselling and/or mediation for parties if an internal matter

Do not admit liability if it involves the public

Emergency Procedures – Power Outage ⚡

If there is an emergency such as fire, evacuate as per fire evac procedures

Torches are kept in the cupboard with the First Aid Kit

If result of a lightning storm, do not answer the phone!

Notify Emergency Services if required and follow their instructions.

If no computer work can be done due to the power outage, there are always sketchbooks and pens!! 😜

Our responsibilites as Employers

Have up-to-date knowledge of OH&S Provide appropriate policies and physical resources for O&HS Communicate and implement OH&S policies Monitor, review and improve OH&S Ensure compliance with legislation Ensure risk measures are produced and implemented Undertake relevant health and safety training Identify and take action to minimise OH&S risks Must communicate all OH&S policies and consult about health

and safety risks and corrective action Required to notify WorkSafe of specific incidents, investigate

and review incidents, injuries and risks Ensure all staff are trained in OH&S & handling procedures

Your responsibilities as employees

Take reasonable care for your own health & safety Be involved in work health & safety Inform managers about safety incidents and risks Report and record work health & safety risks and

incidents Comply with the OH&S policies and procedures Undertake relelvant safety training Follow safe working procedures Complete workplace OH&S inducations Identify hazards and eliminate or minimise health &

safety risks within your control

Hazard Signs you will see around

Fire Assembly Point Face Masks First Aid Lifting Technique

Hand washing Staff Only Fire Hose Radioactivity

A list of resources related to OH&S

Safe Work Australiahttp://www.safeworkaustralia.gov.au/sites/SWA

Occupational Health & Safety Australiahttp://www.ohs.net.au

WorkSafe Tasmaniahttp://workplacestandards.tas.gov.au/home

Work Cover Tasmania (Worker’s Comp)http://www.workcover.tas.gov.au/insurance

Tasmanian Work Health and Safety Act 2012http://tinyurl.com/mu3q7u6

Australian Government OHS links (very good list)http://australia.gov.au/topics/employment-and-workplace/ohs-workplace-health-and-safety