Role Mapping Process
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Transcript of Role Mapping Process
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Role Mapping
What rolewill you play
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Role Mapping Purpose
RoleMapping
Business
ChangeManagement
BusinessProcess
Team
Training
Security
Role Mapping must be a
collaborative effort
Role Mapping ensures we understand who our users are and what they
need to do Role Mapping results are a critical part of the project and the sustain model
Defines the responsibilities related to the new business scenarios
Identifies impacted audience
Is the basis of the Training Curriculum and end user training
Defines security profiles
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CCA Methodology and Role Mapping
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Role Mapping Deliverables
A standard SAP Job Catalogue to be used by the collaborative group
Is the basis for security Provide the framework for the Training Curriculum
Is the basis for end user readiness
The catalogue will provide the relationship connecting:
HR PositionSAP JobSAP Role
HR Position = Job Title
SAP Job = Functional Business Job
SAP Role = Physical Security Business Job
HR
Employee
Tables
SAP User
Tables
Owner HR
Owner IT
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Role Mapping Tools
An Access Database will be used for recording
Audience Analysis Mapping HR Positions to SAP Jobs
Mapping SAP Jobs to Training Courses
An Excel Spreadsheet will be used to complete the design of the SAP Roles
People, Positions,Impacts
End User TrainingRequirementsIdentified
Role MappingDatabase
Jobs, Scenarios,Transactions
SecurityRequirementsIdentified
SAP JobCatalogue
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Role Mapping Phases
Gather information from the business - Who, When, Howwill be impacted
Identify HR Positions, People, Jobs and Scenarios
Business Process and Audience Analysis
Create SAP Jobs based on the audience analysis and the identified scenarios
Identify Transaction Codes and Authorisation Objects
Build SAP Job Catalogue
Build SAP Roles and Assign Transactions
Unit Testing
SAP Role Build
Map HR Job Titles to a SAP Job
Map HR Positions to a SAP Job
Map SAP Jobs to training courses
Map SAP Jobs to Training Curriculum
Assign SAP Roles to SAP Jobs
DILO Testing
Assign SAP Role to SAP Job
Concurrent
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IT Role Mapping Responsibilities
Audience Analysis
Drive communication of Role and Responsibility changes Map HR Positions to SAP Jobs
Change
Management Team
Audience Analysis
Identify transactions to support the process in SAP
Create SAP Jobs
Map SAP Jobs to Training Curriculum Map HR Positions to SAP Jobs
Business Process
Team
Build Training Curriculum
Map SAP Jobs to Training Curriculum
Map HR Positions to SAP Jobs
TrainingTeam
Build SAP Roles (Y Roles and Z Roles )
Identify transactions to support the process in SAP
Identify Segregation of Duty conflicts
Unit testing
Assign SAP Roles to Job / Person
Security Teamand
Systems Admin
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Role MappingPhases and Collaboration
AudienceAnalysis
BusinessProcess Team
ChangeManagement
Team
Business
Build SAPJob
Catalogue
BusinessProcess Team
Security Team
SAP RoleBuild
Security Team
BusinessProcess Team
Map HRPositions to
SAP Job
BusinessProcess Team
Training Team
Change
ManagementTeam
Map SAPJobs toTraining
Curriculum
BusinessProcess Team
Training Team
AssignSecurityProfiles
Security Team
BusinessProcess Team
O
W
NE
R
Design Build Deploy
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Role MappingAudience AnalysisDesign Phase
Business Process team to acquire overview of all scenarios
Change Management and Business Process team identify
Who, Where and How
Positions/people that perform tasks within a function/location
Transactions that will support the process in SAP
Authorisation Objects
Keep data secure (Users should only be able to maintain and view data
for which they are authorised and have received training)
Change Management enter Audience Analysis into Role Mapping database
Change Management to drive communication of role and responsibility
changes
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Role MappingBuild SAP Job CatalogueDesign Phase
Business Process team complete SAP Job Catalogue for New roles and
Additions to an existing role1. The positions/people that perform the task
2. Which transactions and programs support the process in SAP
3. Determine authorisation and organisation level restrictions
Create SAP Jobs based on the Audience Analysis and the identified
business scenariosPosition Process
Description
SAP Job Transaction
Code
T-code
Description
Activity Auth
Objects &
Values
Program/
Table
Organisation
Levels
Client
System
FinanceFI
- Assistant
Accountant
Prepare
monthly
financial
reports
Finance
Assistant
Accountant
VF31 Output from
Billing
Documents
Display Default CC00, BV00,
CL00, FS00
PARCL
NT100
FinanceFI
- Assistant
Accountant
Prepare
monthly
financial
reports
Finance
Assistant
Accountant
F.20 A/R: Account
List
Change,
Display,
Execute
Default CC00, BV00,
CL00, FS00
FinanceFI
- Assistant
Accountant
Prepare
monthly
financial
reports
Finance
Assistant
Accountant
/ama/rtr_pro
c
RTR Process
Run
Execute F_FKAL_KOA ZRTR-
PROC
CC00, BV00,
CL00, FS00
SAP Job Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\Job Catalogues (New & Additional)
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Role MappingBuild SAP Job Catalogue Details
Position Persons positionAuth Objects &
Values
The field(s) against which
activities are performed
Process
DescriptionJob task description
Program /
Table
Specific programs or tables
required while executing the
transaction
SAP Job Functional Business JobOrganisation
Levels
An employees area ofresponsibility
Transaction
Code
Transactions required for the
processClient System System required for this process
T-code
DescriptionTransaction description
ActivityWhat type of access required
when executing the transaction
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Role MappingDerived SAP RoleDesign Phase
Business Process team complete Derived Role request for:
Existing role requiring new Organisation Level
Details taken from SAP Role master catalogue
SAP Job Organisatio
n Level
Org Level Field & Value Composite Master Role C. Role
Description
Single Master Role S. Role
Description
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
DISPLAY_MD_CC00
Display Payroll
Master Data
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
MAINTAIN_MD_CC00
Maintain Payroll
Master Data
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
PAY_SUMM_CC00
Prepare Payment
Summaries
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
REPORTING_CC00 Payroll Reporting
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
RUN_PAYROLL_CC00 Run Payroll
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM:PY-
SPINIFEXGRTK_CC00
SpinifexIT Generic
Reporting Toolkit
SAP Role Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\SAP Roles (Existing)
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Role MappingSAP Role BuildBuild Phase
Security team and Business Process team review SAP Job Catalogue
Keep the number of roles to a minimum (less maintenance) Security team combine processes into SAP Roles
Business Process team prepare files for import into Role Mapping database
Security team build and unit test SAP Roles
Business Process team execute functional and DILO testing
Business Process Team
Support Variant Maintenance
Table Display
IT Security Team
Cross Stream Consolidation Naming Conventions
SoD Conflicts
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Role MappingMap HR Positions to SAP JobsBuild Phase
Business Process team, Change Management and Training team
workshop Map HR PositionsSAP Job
Use Role Mapping database
Import HR Details
Import SAP Jobs
Map HR Positions to SAP Jobs
Run reports to identify people
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Role MappingMap SAP Jobs to Training CurriculumBuild Phase
Training team build Training Curriculum based on Audience Analysis
and identified transactions
Business Process team and Training team workshop
Map SAP JobsTraining Courses
Complete details in Role Mapping database
SAP Jobs to Training Courses
Run report to identify end user training & logistics
Business Process team to sign-off Training Curriculum
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Role MappingAssign Security ProfilesDeploy Phase
System Administrators:
Create new network and SAP accounts Manually assign roles to SAP accounts based on SAP Job
Run audit report on Segregation of Duty conflicts for Security
Update UAR database with SAP Jobs
Exception Cases
2IC Delegation assign authorisationspermanently
Temporary assignments Transition periods between jobs
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Whats Next Role your Sleeves Up
Build SAP Job Catalogues for 2010 OAisys projects
Business Process team to assign a resource to this task
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Brewery
New Zealand (OR1/OR2) Deployment
OR3 Finance (Q1 & Q2)
OR3 Human Resources Deployment CM
OR3 Rebates Deployment
OR3 Sales & Customer Service Deployment
OR3 Supply Chain Deployment
OR3 Finance (Q3)
OR3 Finance (Q4)