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Road Maintenance Review 2011
Welcome
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Road Maintenance Review 2011
Minister for Housing & Transport
Keith Brown MSP
Opening Remarks
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Road Maintenance Review 2011
Councillor Alison Hay
COSLA Regeneration & Sustainable Development Spokesperson
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Road Maintenance Review 2011
Martin McLaughlin
Ewan Wallace
Context, Scope & Methodology
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• Context
• Scope
• Methodology
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Change in Traffic
Volumes
Change in road maintenance
spend
Change in purchasing
power
Change in roads in
acceptable condition
Headline Backlog
(£)
Council Roads
+ 4%
(since 2004/05)
+ 22 %
(over last 15 years)
+ 12%
(2004/05 – 2009/10)
- 13%
(due to road maintenance
industry inflation)
- 4%
(from 2005 to 2010)
1.54 billion
(640 million more than in
2004)
Trunk Roads
+ 3%
(since 2004/05)
+ 37%
(over last 15 years)
- 12%
(2004/05 – 2009/10)
- 32%
(due to road maintenance
industry inflation)
- 6%
(from 2006 to 2010)
713 million
(480 million more than
2004)
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Audit Scotland Recommendations
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Audit Scotland recommendations
• Strategies and plans for adequate prioritisation – greatest contribution to economic growth and improved quality of life
• Collaborative working (resources & partnerships between councils and with the private sector)
• Regular reporting of road condition to elected members and the public
• Benchmarking, improved performance management and reporting
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Audit Scotland recommendations
• Data available to allow effective asset management to take place
• Consistency in maintenance backlog calculation
• The SCOTS road asset management project fully deployed
• Adoption of performance indicators developed by SCOTS
• Benchmark road maintenance activities to drive out cost inefficiencies
• A costed model for shared services
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• Context
• Scope
• Methodology
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Purpose of the Review…
National review on how the road network is managed and
maintained, with a view to stimulating service redesign
and increasing the pace of examining the potential for
shared services
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…Purpose of the Review
• How Scottish Government and Local Authorities can work
more collaboratively
• What can be learned from international road management
practice
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Scope of Review
Delivering efficiently managed roads for all within
budgets available and identifying opportunities for
innovation, collaborative working and the sharing of
services
• Whole of the road asset and all road users
• Excludes winter service
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• Context
• Scope
• Methodology
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BASELINEFull deployment
‘Accepted/ standard practice’
eg. 80-100% of road authorities
employ
BEST/GOOD PRACTICE
Partial deployment
eg. up to 50% of road authorities
employ
NOVEL/ INNOVATIVE
DEPLOYMENTPossibly only 1-10% employ
Barriers to wider adoption/ uptake
Cost/ resources/ skills/ risk..?
Innovators/ producers
Route to market/ trials/ barriers/ risks..?
Methodology
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Phase 1 (March-June)
Evidence gathering & option generation
Stakeholder event (June)
Emerging findings & options
Phase 2 (July-Sept)
Option analysis & appraisal
Roads Summit (Oct 2011)
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Road Maintenance Review 2011
Donald Bell, Director, Halcrow
Emerging Findings
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What the public see
What’s underneath
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Standards
Asset Management
Prioritisation
Funding mechanisms
New materials
Health & Safety
Delivery models
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What I will cover
• Road maintenance
• Three working groups
• Asset management and standards
• Technology & productivity innovation
• Resourcing
• Emerging themes
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Road maintenance
• Why?
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Road maintenance
• Who does it benefit?
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Road maintenance
• Who does it involve?
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What I will cover
• Road maintenance
• Three working groups
• Asset management and standards
• Technology & productivity innovation
• Resourcing
• Emerging themes
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Three Working Groups each looked at….
Baseline
Best Practice
Innovation
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Asset Management & Standards
• What you have
• What you need to do
• When you need to do it
• How you do it
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Asset Management & Standards
• Local authorities –
“…plan in place no later
than the end of 2011…”
• Transport Scotland –
“...adequate prioritisation
[given to routes contributing
to] …greatest economic
growth”
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Asset Management & Standards – State of play
• Adherence to standards to minimise risk.
• Developing Codes of Practice - new materials and processes.
• Older standards may be slowing best practice and innovations.
• Asset Management Plans deliver value – the sector needs to implement these. Transport Scotland and 30 of 32 Scottish local authorities have a Road Asset Management Plan in place.
• Industry KPIs need to be outcome focused.
• Communication challenges:
• Increasing competition to retain current share of diminishing budgets
• Increasing frustration from road users affected by deterioration of the road.
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Asset Management & Standards - Questions
• What factors are most important when prioritising spend on
assets for the benefit of all road users?
• How should spend be apportioned between different elements -
roads, footways, lighting, traffic lights, etc.
• What, if any, reduction in standards or level of service is
acceptable within reduced budgets?
• How can we better communicate issues and benefits?
• What needs to be done to deliver transformational
change?
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Technology & Productivity Innovation
• Can we do it better?
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Technology & Productivity Innovation
• Transport Scotland and
local authorities should
“work together…
…achieving more with the
resources currently
available”
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Technology & Productivity Innovation – State of Play
• Innovation, research and development is predominantly undertaken by the private sector.
• Examples of public sector organisations working together, and with their supply chains, to develop new materials, tools and techniques.
• New and innovative techniques are being developed, BUT new materials and techniques have to be trialled across all roads authorities.
• The use of Lean techniques is limited. Where they have been used, there has been success in improving the quality and efficiency of services.
• No apparent strategy within the sector on research and development.
• Development and use of new ideas, techniques and materials can be inconsistent.
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Technology & Productivity Innovation - Questions
• Are there examples from other key sectors that we can learn
from, where innovation is supported at the heart of the sector?
• What types of structures would be required to support greater
access to innovation/ access to the market to deliver better
outcomes for all road users?
• How do successful productivity improvements in the road
maintenance sector become more widely adopted?
• What needs to be done to deliver transformational change?
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Resourcing
• How it is set up
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Resourcing
• Transport Scotland and
local authorities should
explore
“…new ways of working,
such as service
reconfiguration, pooling
and flexible use of
resources and
partnerships between
councils and with the
private sector ”
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Resourcing – State of Play
• Public sector procurement is governed by European legislation.
• Management arrangements follow traditional lines
– local or central government fund the work, which is carried out
in-house, or put out to tender.
• Sharing of road maintenance services is not widespread, but is
expanding.
• Given the Audit Scotland recommendations, there is a case for all
roads authorities to examine who they can work together with to
deliver a better service.
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Resourcing - Questions
• What scope is there for different delivery models to maximise efficiencies whilst maintaining quality maintenance services?
• How can we utilise procurement or contract mechanisms to drive savings and benefits for all road users?
• What are the barriers to more shared services and collaboration and how might these be overcome?
• Are there alternative, or new, funding models to either
• deliver access to new streams of funding or
• to create better value for money?
• What needs to be done to deliver transformational change?
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What I will cover
• Road maintenance
• Three working groups
• Asset management and standards
• Technology & productivity innovation
• Resourcing
• Emerging themes
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Findings – Emerging Themes
Asset Management & Standards
Technology & Productivity Innovation
Resourcing
Effective Asset Management
Prioritisation
Benchmarking & Monitoring
Delivery Models
Incentivising Innovation
Enabling Faster Change
Communication
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The BIG questions
• How do we take themes
forward?
• Will they deliver
transformational change?
• What else needs to be
considered?
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Road Maintenance Review 2011
Facilitated Working Group Sessions
Introduction
Professor Malcolm Horner
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• Scope
• Evidence base
• Emerging options
• Gaps
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Resourcing
Economic Issues,
Impacts, Costs & Benefits
Technology & Productivity Innovation
Standards & Prioritisation
(Asset Management)
National Roads
Maintenance Review
Evidence
Best Practice
Innovation
Baseline
Scope
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Full deployment
‘Accepted/ standard practice’
eg. 80-100% of road authorities employ
Partial deployment
‘Best practice’
eg. up to 50% of road authorities employ
Novel/ innovative deployment
Possibly only 1-10% employ
How do we move more efficiently through the pipeline towards standard/ accepted practice…?
Barriers to wider adoption/ uptake
Cost/ resources/ skills/ risk..?
Innovators/ producers
Route to market/ trials/ barriers/ risks..?
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Evidence Base
• Review Working Group input & feedback
• SCOTS/ Transport Scotland reports & papers
• Audit Scotland/ Audit Commission reports & data
• UK case study exampleseg. Highways Agency, County Councils, Water Sector, DfT - Highways Maintenance Efficiency Programme (HMEP)
• International case studies & benchmarking reports
• Web resources
• Topical expert input
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Emerging Options
• Preliminary options developed by Working Groups
• Examples to support discussion for facilitated
sessions
• Stakeholder options
• Post-event shortlist for appraisal
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Gaps
• Feedback on gaps/ additional issues
• Facilitated sessions
• Post-event feedback
• Deadline– 11th July
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Facilitated Working Group Sessions
Technology & Productivity
Innovation
Scott II
Facilitator:
Professor Malcolm HornerUniversity of Dundee
Standards & Prioritisation
(Asset Management)
Scott I
Facilitator:
Mike BordissIndependent Consultant
Resourcing
Burns Suite
Facilitator:
Emma LangmanProgression Partnership
Wider Economic Issues, Impacts,
Costs & Benefits
Caledonian
Facilitator:
Professor Iain DochertyUniversity of Glasgow
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Lunch Break
12:40-1:15pm
Exhibition Viewing In the Lounge
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Road Maintenance Review 2011
Coffee Break – 2:15 pm
Back in Caledonian Suite - 2:30pm
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Road Maintenance Review 2011
High Level Summary Reports Back to Plenary
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Road Maintenance Review 2011
Wider Economic Issues, Impacts, Costs & Benefits
Professor Iain Docherty
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Stakeholder Session OptionsWider Economic Issues, Impacts, Costs & Benefits
ARE WE HAVING A GOOD CRISIS?•No consensus•Whose Standards?•Prepared to let standards fall?•Taxation/hypothecation•Democratic Failure?•Those who cause damage pay•No clear evidence re: outcomes•More funding!
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Road Maintenance Review 2011
Resourcing
Emma Langman
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• Different Delivery Models: – revenue funded road maintenance with consistent budget, shared services among smaller local
authorities, LLP, PPP and MAC, cross boundary working
• Procurement or Contract Mechanisms: – outcome based contracts, standardisation road only procurement, standardised long-term
contracts to maximise efficiencies and justify set-up costs. Term maintenance contracts joint TS and LA. Performance-based incentives.
• Barriers to shared services: - political and legislative barriers, clear objectives,
• Alternative funding models: - charging utilities for failures and occupation, re-introduce ring-fencing roads maintenance budgets,
flexibility on annualised budgets. Horizontal integration of services.
• Deliver Transformational Change: - political will, positive political buy-in is fundamental, supported by clear direction and strong
management, stable long term budgeting, collaboration
Stakeholder Session Options Resourcing
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Road Maintenance Review 2011
Standards & Prioritisation
Mike Bordiss
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Stakeholder Session OptionsStandards & Prioritisation (Asset Management)
• Communication - engaging with all road users on levels of service
• Communication - politicians on budget scenarios to meet
levels of service options
• Commonality of asset management themes and objectives
• Long term view of road maintenance v. political cycles
• Localism (eg potholes) v. asset management prioritisation
• Standards – difficulty in convincing standard owners to change
• Climate change adaption and mitigation
• Redefine backlog to reflect chosen state of roads not perfect
• Wider issues - street lighting against crime; NHS costs
• View as community asset not a liability
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Road Maintenance Review 2011
Technology & Productivity Innovation
Professor Malcolm Horner
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Stakeholder Session Options Technology & Productivity Innovation
Key Points
Programming and coordination of works
• Utilities and reinstatements
• Annualised budgets
• Standardising protocols
• Identifying and coordinating a proactive research agenda
• Accessibility for all / use of voluntary groups to advise
• Incentivisation for innovation
• Appropriateness of current standards
• Effective communication
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Road Maintenance Review 2011
Question & Answer Session For Plenary
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Road Maintenance Review 2011
Closing Remarks
Ewan Wallace, SCOTS