Roads maintenance review

Road Maintenance Review 2011

Welcome


Minister for Housing & Transport

Keith Brown MSP

Opening Remarks


Councillor Alison Hay

COSLA Regeneration & Sustainable Development Spokesperson


Martin McLaughlin

Ewan Wallace

Context, Scope & Methodology

• Context

• Scope

• Methodology

Change in Traffic

Volumes

Change in road maintenance

spend

Change in purchasing

power

Change in roads in

acceptable condition

Headline Backlog

(£)

Council Roads

+ 4%

(since 2004/05)

+ 22 %

(over last 15 years)

+ 12%

(2004/05 – 2009/10)

- 13%

(due to road maintenance

industry inflation)

- 4%

(from 2005 to 2010)

1.54 billion

(640 million more than in

2004)

Trunk Roads

+ 3%

(since 2004/05)

+ 37%

(over last 15 years)

- 12%

(2004/05 – 2009/10)

- 32%

(due to road maintenance

industry inflation)

- 6%

(from 2006 to 2010)

713 million

(480 million more than

2004)

Audit Scotland Recommendations

Audit Scotland recommendations

• Strategies and plans for adequate prioritisation – greatest contribution to economic growth and improved quality of life

• Collaborative working (resources & partnerships between councils and with the private sector)

• Regular reporting of road condition to elected members and the public

• Benchmarking, improved performance management and reporting

Audit Scotland recommendations

• Data available to allow effective asset management to take place

• Consistency in maintenance backlog calculation

• The SCOTS road asset management project fully deployed

• Adoption of performance indicators developed by SCOTS

• Benchmark road maintenance activities to drive out cost inefficiencies

• A costed model for shared services

• Context

• Scope

• Methodology

Purpose of the Review…

National review on how the road network is managed and

maintained, with a view to stimulating service redesign

and increasing the pace of examining the potential for

shared services

…Purpose of the Review

• How Scottish Government and Local Authorities can work

more collaboratively

• What can be learned from international road management

practice

Scope of Review

Delivering efficiently managed roads for all within

budgets available and identifying opportunities for

innovation, collaborative working and the sharing of

services

• Whole of the road asset and all road users

• Excludes winter service

• Context

• Scope

• Methodology

BASELINEFull deployment

‘Accepted/ standard practice’

eg. 80-100% of road authorities

employ

BEST/GOOD PRACTICE

Partial deployment

eg. up to 50% of road authorities

employ

NOVEL/ INNOVATIVE

DEPLOYMENTPossibly only 1-10% employ

Barriers to wider adoption/ uptake

Cost/ resources/ skills/ risk..?

Innovators/ producers

Route to market/ trials/ barriers/ risks..?

Methodology

Phase 1 (March-June)

Evidence gathering & option generation

Stakeholder event (June)

Emerging findings & options

Phase 2 (July-Sept)

Option analysis & appraisal

Roads Summit (Oct 2011)


Donald Bell, Director, Halcrow

Emerging Findings

What the public see

What’s underneath

Standards

Asset Management

Prioritisation

Funding mechanisms

New materials

Health & Safety

Delivery models

What I will cover

• Road maintenance

• Three working groups

• Asset management and standards

• Technology & productivity innovation

• Resourcing

• Emerging themes

Road maintenance

• Why?

Road maintenance

• Who does it benefit?

Road maintenance

• Who does it involve?

What I will cover





• Resourcing

• Emerging themes

Three Working Groups each looked at….

Baseline

Best Practice

Innovation

Asset Management & Standards

• What you have

• What you need to do

• When you need to do it

• How you do it


• Local authorities –

“…plan in place no later

than the end of 2011…”

• Transport Scotland –

“...adequate prioritisation

[given to routes contributing

to] …greatest economic

growth”

Asset Management & Standards – State of play

• Adherence to standards to minimise risk.

• Developing Codes of Practice - new materials and processes.

• Older standards may be slowing best practice and innovations.

• Asset Management Plans deliver value – the sector needs to implement these. Transport Scotland and 30 of 32 Scottish local authorities have a Road Asset Management Plan in place.

• Industry KPIs need to be outcome focused.

• Communication challenges:

• Increasing competition to retain current share of diminishing budgets

• Increasing frustration from road users affected by deterioration of the road.

Asset Management & Standards - Questions

• What factors are most important when prioritising spend on

assets for the benefit of all road users?

• How should spend be apportioned between different elements -

roads, footways, lighting, traffic lights, etc.

• What, if any, reduction in standards or level of service is

acceptable within reduced budgets?

• How can we better communicate issues and benefits?

• What needs to be done to deliver transformational

change?

Technology & Productivity Innovation

• Can we do it better?


• Transport Scotland and

local authorities should

“work together…

…achieving more with the

resources currently

available”

Technology & Productivity Innovation – State of Play

• Innovation, research and development is predominantly undertaken by the private sector.

• Examples of public sector organisations working together, and with their supply chains, to develop new materials, tools and techniques.

• New and innovative techniques are being developed, BUT new materials and techniques have to be trialled across all roads authorities.

• The use of Lean techniques is limited. Where they have been used, there has been success in improving the quality and efficiency of services.

• No apparent strategy within the sector on research and development.

• Development and use of new ideas, techniques and materials can be inconsistent.

Technology & Productivity Innovation - Questions

• Are there examples from other key sectors that we can learn

from, where innovation is supported at the heart of the sector?

• What types of structures would be required to support greater

access to innovation/ access to the market to deliver better

outcomes for all road users?

• How do successful productivity improvements in the road

maintenance sector become more widely adopted?

• What needs to be done to deliver transformational change?

Resourcing

• How it is set up

Resourcing

• Transport Scotland and

local authorities should

explore

“…new ways of working,

such as service

reconfiguration, pooling

and flexible use of

resources and

partnerships between

councils and with the

private sector ”

Resourcing – State of Play

• Public sector procurement is governed by European legislation.

• Management arrangements follow traditional lines

– local or central government fund the work, which is carried out

in-house, or put out to tender.

• Sharing of road maintenance services is not widespread, but is

expanding.

• Given the Audit Scotland recommendations, there is a case for all

roads authorities to examine who they can work together with to

deliver a better service.

Resourcing - Questions

• What scope is there for different delivery models to maximise efficiencies whilst maintaining quality maintenance services?

• How can we utilise procurement or contract mechanisms to drive savings and benefits for all road users?

• What are the barriers to more shared services and collaboration and how might these be overcome?

• Are there alternative, or new, funding models to either

• deliver access to new streams of funding or

• to create better value for money?

• What needs to be done to deliver transformational change?

What I will cover





• Resourcing

• Emerging themes

Findings – Emerging Themes



Resourcing

Effective Asset Management

Prioritisation

Benchmarking & Monitoring

Delivery Models

Incentivising Innovation

Enabling Faster Change

Communication

The BIG questions

• How do we take themes

forward?

• Will they deliver

transformational change?

• What else needs to be

considered?


Facilitated Working Group Sessions

Introduction

Professor Malcolm Horner

• Scope

• Evidence base

• Emerging options

• Gaps

Resourcing

Economic Issues,

Impacts, Costs & Benefits


Standards & Prioritisation

(Asset Management)

National Roads

Maintenance Review

Evidence

Best Practice

Innovation

Baseline

Scope

Full deployment

‘Accepted/ standard practice’

eg. 80-100% of road authorities employ

Partial deployment

‘Best practice’

eg. up to 50% of road authorities employ

Novel/ innovative deployment

Possibly only 1-10% employ

How do we move more efficiently through the pipeline towards standard/ accepted practice…?

Barriers to wider adoption/ uptake

Cost/ resources/ skills/ risk..?

Innovators/ producers

Route to market/ trials/ barriers/ risks..?

Evidence Base

• Review Working Group input & feedback

• SCOTS/ Transport Scotland reports & papers

• Audit Scotland/ Audit Commission reports & data

• UK case study exampleseg. Highways Agency, County Councils, Water Sector, DfT - Highways Maintenance Efficiency Programme (HMEP)

• International case studies & benchmarking reports

• Web resources

• Topical expert input

Emerging Options

• Preliminary options developed by Working Groups

• Examples to support discussion for facilitated

sessions

• Stakeholder options

• Post-event shortlist for appraisal

Gaps

• Feedback on gaps/ additional issues

• Facilitated sessions

• Post-event feedback

• Deadline– 11th July

Facilitated Working Group Sessions

Technology & Productivity

Innovation

Scott II

Facilitator:

Professor Malcolm HornerUniversity of Dundee


(Asset Management)

Scott I

Facilitator:

Mike BordissIndependent Consultant

Resourcing

Burns Suite

Facilitator:

Emma LangmanProgression Partnership

Wider Economic Issues, Impacts,

Costs & Benefits

Caledonian

Facilitator:

Professor Iain DochertyUniversity of Glasgow

Lunch Break

12:40-1:15pm

Exhibition Viewing In the Lounge


Coffee Break – 2:15 pm

Back in Caledonian Suite - 2:30pm


High Level Summary Reports Back to Plenary


Wider Economic Issues, Impacts, Costs & Benefits

Professor Iain Docherty

Stakeholder Session OptionsWider Economic Issues, Impacts, Costs & Benefits

ARE WE HAVING A GOOD CRISIS?•No consensus•Whose Standards?•Prepared to let standards fall?•Taxation/hypothecation•Democratic Failure?•Those who cause damage pay•No clear evidence re: outcomes•More funding!


Resourcing

Emma Langman

• Different Delivery Models: – revenue funded road maintenance with consistent budget, shared services among smaller local

authorities, LLP, PPP and MAC, cross boundary working

• Procurement or Contract Mechanisms: – outcome based contracts, standardisation road only procurement, standardised long-term

contracts to maximise efficiencies and justify set-up costs. Term maintenance contracts joint TS and LA. Performance-based incentives.

• Barriers to shared services: - political and legislative barriers, clear objectives,

• Alternative funding models: - charging utilities for failures and occupation, re-introduce ring-fencing roads maintenance budgets,

flexibility on annualised budgets. Horizontal integration of services.

• Deliver Transformational Change: - political will, positive political buy-in is fundamental, supported by clear direction and strong

management, stable long term budgeting, collaboration

Stakeholder Session Options Resourcing



Mike Bordiss

Stakeholder Session OptionsStandards & Prioritisation (Asset Management)

• Communication - engaging with all road users on levels of service

• Communication - politicians on budget scenarios to meet

levels of service options

• Commonality of asset management themes and objectives

• Long term view of road maintenance v. political cycles

• Localism (eg potholes) v. asset management prioritisation

• Standards – difficulty in convincing standard owners to change

• Climate change adaption and mitigation

• Redefine backlog to reflect chosen state of roads not perfect

• Wider issues - street lighting against crime; NHS costs

• View as community asset not a liability



Professor Malcolm Horner

Stakeholder Session Options Technology & Productivity Innovation

Key Points

Programming and coordination of works

• Utilities and reinstatements

• Annualised budgets

• Standardising protocols

• Identifying and coordinating a proactive research agenda

• Accessibility for all / use of voluntary groups to advise

• Incentivisation for innovation

• Appropriateness of current standards

• Effective communication


Question & Answer Session For Plenary


Closing Remarks

Ewan Wallace, SCOTS

Roads maintenance review

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