Risk Management Manual

HVCA Risk Management Manual

ACKNOWLEDGEMENTS

This Risk Management Manual was Compiled on behalf of the HVCA by:

Sypol Environmental Management tla Sypol Liberty Risk Services Elsinore House Buckingham Street Aylesbury Bucks HP20 2NQ

Tel: 01296 415715 Fax: 01296 397106

HVCA Risk Management Manual 1 July 2000

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MANAGING RISKS IN BUILDING ENGINEERING SERVICES

Summary

This manual is designed to assist employers in the building engineering services industry to comply with their Risk Assessment obligations under health and safety Regulations. Duties under the Health and Safety at Work etc. Act 1974, to provide a safe place and safe systems of work, have always included the need for employers to identifjr and manage risks to health and safety. There are both specific Regulations which address hazards such as Noise, Hazardous Substances and Manual Handling and also the Management of Health and Safety at Work Regulations which require assessments of all work-related risks not covered by other statutory requirements. This Manual provides a simple to use guide to legal compliance and safe working with the use of general assessments which guide workers for many jobs which involve similar tasks and similar risks.

The Construction (Design and Management) Regulations, which apply to many building engineering projects, also place demands on contractors to carry out risk assessments. The duties on Principal Contractors include the requirement to develop a Health and Safety Plan which has to include risk assessments from sub-contractors on the project. In turn, the sub-contractors are required carry out risk assessments and communicate them to the Principal Contractor. This manual provides guidance on developing the necessary risk assessments.

Using the Manual

Section Page

Introduction

A briefing on the law - the main regulations requiring risk assessment

Compliance with CDM and format for a Method Statement

Method Statement Pro-forma

Flowchart -How to Plan Safe Working on Site

Sequence of Management fiom Defining the Work to Reviewing Contracts

Timetable for health and safety on a contract - the chronological sequence

Checklists to identifjr risk areas in connection with the Regulations

PPE Issue Sheet to record issuing PPE on site, and associated training and instruction

Index of Generic Risk Assessments

Standard Risk Assessments to adapt to specific site circumstances and to use as a guide to managing a safe system of working

Appendix 1 Outline Contract Health & Safety Plan (for work in scope of CDM )

Appendix 2 Standard Safety Questionnaire (reasonable enquiries of sub contractors)

Appendix 3 Permits to Work, with example

Appendix 4 Further Information

Appendix 5 General Assessment Request Form

15

Follows 15

3 1

Individually referenced

32 (5 Pages)

33 (5 Pages)

34 -35


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1 Introduction

Employers within the building services industry have staff who work in a variety of premises - some occupied, some literally building sites - in which the work and the workplaces combine to create risks to health and safety. There are regulations in place, which require employers to identifjl the hazards, assess the risks and take sensible precautions to protect employees, clients and anyone else who may be affected by the work. There are additional Regulations for the building industry - the Construction (Design and Management) Regulations (CDM) - which require these assessments to be communicated between contractors and used to develop a Health and Safety Plan for each specific project which comes within scope of the Regulations.

HAZARD AND RISK

A Hazard is the potential for anythmg to cause harm. In a sense, it is an accident waiting to happen. Such things as moving machinery, hazardous substances, high levels of noise, or traffic on a road etc. are hazards.

A Risk is the likelihood of the harm actually occurring - in the case of traffic for a pedestrian this is almost restricted to stepping out onto the road - and also the degree of harm that is likely, obviously greater for fast moving traffic on a motorway where collisions are often fatal, than in quiet side streets.

There are a number of regulations which require formal risk assessment for specific issues: lead; asbestos; ionising radiation; hazardous substances; manual handling; display screens; personal protective equipment. In addition, there is a general requirement to assess all simificant risks which could arise in the workplace. "Significant" means that there is a possibility of the harm arising, of the accident happening, and if it did, the harm would not be trivial. The essential element is risk assessment and risk control.

General Assessments are used for a number of reasons. It is efficient to make use of guidance again and again, when that guidance is relevant. So every time that staff are carrying out similar work the arrangements which have proven effective may continue to protect them. It also ensures a consistency of approach, not just within a team but across the industry. This is helpful to staff, who are not confused by ever-changing instructions, and to clients who may become used to the HVCA standards for high quality and safe working. For mobile (peripatetic) workers going from site to site there is no alternative to providing them with general procedures and sufficient training to identifjl and manage variations to the norm. General guidance cannot be drafted to meet every eventuality, so the relevance and applicability of the general Assessment should be checked, and the contents amended if necessary. The library of general assessments represents a short cut, but it should be used with care. The advice in this manual applies to Principal Contractors; Sub-Contractors; Small Works; Facilities Management and self- employed.

Risk management is about avoiding injury and ill health, loss or damage to equipment and protecting against accidental losses. It depends on effective risk assessment and is everyone's business and is therefore in everyone's interest.


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2 TheLaw

The main statute for health and safety in building engineering services is the Health and Safety at Work etc. Act 1974, which states in Section 2 that:

"It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees."

Since this came into force, there have been a host of specific regulations introduced which make clear that ensuring the health and safety of staff (as well as of clients and others) requires the identification of hazards and the assessment of risks. The construction sector is particularly under scrutiny, as the industry as a whole is castigated for having a poor safety record. Managers and Directors must take steps to comply with the law, and the key method to establish safe working arrangements is Risk Assessment.

In addition to the law and regulations, there are Approved Codes of Practice (ACoP) which establish a method for compliance with the relevant regulations. Whilst it is not obligatory to follow an ACoP, care must be taken to ensure that the precautionary arrangements are at least as effective, so that in practice most organisations treat the ACoPs as if they had the same status as regulations. There is also a great deal of helpful guidance published annually by the Health and Safety Executive (HSE) and by the HVCA.

On the following pages there are basic summaries of the relevant Regulations, indicating the key provisions.

HVCA Risk Management Manual 4 J U ~ Y 2000

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Management of Health and Safety at Work Regulations 1999 SUMMARY

1. Application All workplaces- including sites and offices. They require risk assessments wherever there are not already specific requirements such as those covering lead, ionising radiations, asbestos, hazardous substances. They apply to the employed, the self-employed and agency staff and their agencies - engineers, surveyors, contractors and subcontractors.

2. Risk Assessment Every employer and the self-employed should make a risk assessment of the~r act~vities, identifying what might cause harm. If the employer has 5 or more employees, the assessment should be in writing and be des~gned to act as a practical guide to controls. General assessments are suitable for copnstruction and mobile workers but they need to be checked against the specific work activities being undertaken and amended as necessary.

3. Controls Avoid the risks altogether, deal with the problems at source, adapt work to the individual, make use of available technology, protect the workplace, use PPE as a last resort.

4. Arrangements A formal and clear management system is required, establishing responsibility for the management functions of planning, organisation, and control and monitoring.

5. Health Surveillance If the risk assessment identifies a need, health surveillance should be carried out.

6. Health and Safety Every employer shall appolnt one or more competent persons to assist with health Assistance and safety measures, in preference to using outside sources of advice. Employers

are solely responsible for ensuring that those they appoint are competent to carry out the tasks they are assigned and are glven adequate information and support.

7. Emergencies There should be procedures for dealing with reasonably forseeable emergencies,

wh~ch may arise, such as fire, first aid and accident reporting. This should include an emergency evacuation procedure following fire, explosion etc. Employers must arrange necessary contacts with the emergency services in relation to first a ~ d , emergency medical care and rescue work.

8. Information Instruction & Training

9. Co-operation

10. Employees

11.Temporary Workers

Every employee should be provided with comprehensible information on risks, preventative measures and emergency procedures. They should be given tasks in accordance with their capab~lities and adequately trained.

Contractors should co-operate with each other on site and co-ordinate their Co- ordination work, co-operation with and by occupiers is also required.

Every employee shall take reasonable care for his own health and safety, and that of others who may be affected. They should use equipment, safety devices etc. in accordance w ~ t h instructions, report faults and defects and co-operate with any safety measures includ~ng health surveillance and training.

The Contractor should pass on relevant information about risks to any labour agency. The agency has a duty to provide workers who satisfy the specification in terms of skills and experience, to pass on the informat~on to those workers and provide standard PPE.

HVCA Risk Management Manual July 2000

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Provision and Use of Work Equipment Regulations 1998 SUMMARY

1. Application All work equipment, from handtools to access equipment. The rules apply to employers, employees and the self-employed. For equipment shared on site, effective co-ordination between contractors is essential.

2. Suitability Equipment should be of adequate strength and suitable for the purpose for which it is used.

3. Maintenance It should be well maintained, and if there is a log this should be kept up-to-date. Planned preventive maintenance is necessary if, without it, dangers could arise.

4. Risks If there is a specific risk, use and maintenance should be restricted to trained persons.

S.Information, Every employee should be advised of any risks, and similarly supervisors, instructed as to Instruction & the purpose and use, and actions to take in the event of problems, trained on any precautions Training to be taken to ensure safety in the use of the equipment.

6. Conformity All work equipment should, in general, be in conformity with EU requirements.

7. Dangerous Parts Machinery must be guarded to prevent access to dangerous parts of machines.

8. Hazards Measures should be taken against hazards arising, including the ejection of materials or components by machinery.

9. Temperature High or low temperature requires measures to protect from burns, scalds and sears.

10. Controls Controls and systems to be suitable, well designed, include stop controls, and be safe.

11. Isolation Provided with a suitable and identifiable isolation from all sources of energy.

12. Environment The equipment should be stable, and used in a sufficiently well lit place.

13. Maintenance Constructed for safe maintenance, and any precautions for its safe use identified and taken.

14. Markings The equipment should be clearly marked with anything appropriate for health and safety, and warnings or warning devices should be incorporated.

HVCA Risk Management Manual h Julv 2000

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Manual Handling Operations Regulations 1992 SUMMARY

1. Application All manual handling operations, pushing, pulling etc. not just lifting.

2. Identification Every employer should identi6 those activities that have the potential for causing injury, particularly back strain. The nature of the work, the loads, the working environment, the repetitive nature of the tasks should all be taken into account.

3. Elimination If it is pxacticable to eliminate the manual handling, this is the preferred option.

4. Assessment If it is not possible to eliminate the handling, then the degree of risk associated with the work should be judged and other controls applied to minimise the risk of injury. The assessment should be carried out by persons competent to do so, with an understanding of the nature of the work. The assessment should lead to effective measures to prevent or minimise the risks.

5. Measures

6. Employees

7. Information, Instruction & Training

8. Records

Control measures may include the provision of mechanical aids or the re-organisation of the work patterns.

Select, if pxacticable, light components, ensure site stoxage arrangements do not require stacking above head height.

Where items weigh more than 60kg, mark the weight, and indicate if the centre of gravity is significantly off centre. Avoid wherever possible bending and stretching.

Transporting materials and equipment across site should also be reviewed, providing aids and good pathways wherever practicable, using hoists and lifts.

Where such mechanical aids are impxactical, consider teamwork, thus 50mm pipe may be carried by one operative, but lengths of 100mm pipe will usually require two.

Repetitive work may result in a recommendation for the maximum weight to be lifted. For example, recent guidance for bricklayers has limited all day work, unaided, to 20kg blocks.

Finally, jobs such as handling large section ductwork may be open to little use of mechanical aids - and here the controls will rest primarily on staff selection and training.

Employees have a duty to follow the safe system of work arising from the assessments.

Every employee should be advised of the inherent risks, instructed as to the arrangements including the use of hoists trained in safe handling techniques and the need to call for assistance when required.

Keep records of assessments and inforrnationltraining. Review sickness absence records.


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Workplace (Health, Safety and Welfare) Regulations 1992 SUMMARY

1. Application All workplaces except building sites and quarries. They apply to offices, plant yards and similar fixed workplaces. The Regulatrons place duties on employers who control workplaces.

2. General The workplace shall be maintained in general compliance with health and safety requirements in the Health and Safety at Work etc. Act 1974.

3. Maintenance The workplace and equipment should be maintained in a clean state and good working order. Where appropriate a system of maintenance is required, for example for emergency lighting systems and fixed access equipment for window cleaning.

4. Ventilation Sufficient quantity of fiesh air for every enclosed workplace, and warning device if ventilation equipment provided fails.

5. Temperature Shall be reasonable indoors during working hours, normally a minimum of 16OC unless

severe physical effort (13OC). Thermometers shall be provided.

6. Lighting Sufficient lighting, including emergency lighting where lighting failure may create a special danger.

7. Cleanliness & Waste Every workplace including furniture, furnishings and fittings, should be kept clean. Waste should not be permitted to accumulate in a workplace except in suitable receptacles.

8. Room Size There should be adequate space (1 lm3) per person.

9. Workstations Suitable workstations and seating should be designed and provided. Seating shall include footrests where necessary.

10. Floors and Routes Condition should be good, clean and uncluttered. Routes should be organised for the safe circulation of pedestrians and vehicles.

11. Falls Falls and falling objects should be prevented.

12. Windows Glass shall be safety or protected against breakage and marked to make it apparent when in doors, gates or where otherwise necessary for safety. They should not be openable so as to create a risk, and should be capable of safe cleaning.

13. Doors Doors and gates should be safely constructed.

14. Escalators Escalators and moving walkways should function safely and have one or more emergency stop buttons.

15.Sanitary Similar to previous rules, plus lockable single facilities may be provided (unisex). Table of Conveniences & numbers of WC's and urinals in Approved Code of Practice. Unisex facilities acceptable for Washing Facilities handslface forearms. Showers required if work is very dirty, or there are health issues.

16. Drinking Water Adequate, accessible and labelled.

17. Facilities Accommodation for clothing, including drying facilities where practicable. Changing facilities if special clothing for work required. Facilities for rest and meal consumption, fiee from tobacco smoke for non-smokers. A facility for pregnant and nursing mothers to be provided.


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Personal Protective Equipment at Work Regulations 1992 SUMMARY

1. Application Does not apply to Lead, Asbestos, Head Protection and any other aspect of personal protective equipment covered by other, specific Regulations.

2. Provision

3. Assessment

4. Maintain

5. Accommodation


7. Employees

8. Records

Equipment should be provided at no charge to directly employed persons where it is needed to control risks that are not otherwise effectively controlled. PPE is not suitable if it increases the overall level of risk. Many items should be personal issue, such as ear protection and safety footwear. If items are to be shared, such as hard hats for visitors, arrangements must be made to clean between uses.

Care must be taken to ensure that it is suitable and sufficient for dealing with the level of risk. Measurements may be needed to determine level of protection required (such as the level of dust for Respiratory Protective Equipment selection). PPE must conform to EC standards. There is a CE mark, which shows that the item has been manufactured in general conformity with EC requirements. Ewo Norm (EN) numbers will eventually supersede British Standard numbers.

Check the equipment before each use, regularly clean and maintain (repair) unless it is disposable. Records should be kept of the maintenance activities.

From pegs for wet-weather gear and plastic bags for goggles, to proper lockers for breathing apparatus used to enter confined spaces.

Every employee expected to make use of PPE should be advised of the risks against which the PPE has been selected, instructed as to when the PPE should be used, and trained to check it and use it correctly. Loss, damage or defects should be reported promptly by the employees to their supervisor

Every employee has a statutory duty to use the PPE issued, check that it is in good condition and report faults and losses promptly. The PPE must be returned to its accommodation when not in use.

Keep records of PPE issue, maintenance and training arrangements.

HVCA Risk Management Manual 9 Julv 2000

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Health and Safety (Display Screen Equipment) Regulations 1992 SUMMARY

1. Application Mainly to computer terminals (VDU's), stand-alone PC's or networked systems, used in ofices throughout the UK.

2. Users

3. Work Stations

4. Environment

5. Daily Routine

6. Eyes & Eyesight


8. Records

The rules apply to habitual users of display screens. Such a user will typically be a secretary, a finance clerk, a designer using CAD, managers who make significant use of a screen most days (i.e. more than an hour most days, and occasionally 2 or 3 hours).

Each workstation with a user should be assessed. The equipment should be to a minimum standard (good display, separate tilting keyboard, adjustable brilliance and contrast). The desk should be large enough for the flow of work and comfortable positioning, the screen at a comfortable height, a chair with adjustable height and an adjustable back. Foot rests and document holders should be made available where appropriate. The ofice should be maintained at a comfortable temperature and humidity, and the lighting arranged to avoid screen glare. Blinds for external windows.

Users should have activities arranged so as to provide regular breaks from screenkeyboard work, typically 5/10 minutes of every hour.

Users on request should be given eye and eyesight tests by an ophthalmic optician or registered medical practitioner. If the test reveals that corrective spectacles are required specifically for display screen work, the employer must provide the basic pair of spectacles. Retest should be offered with a frequency as advised by the tester.

Every user should be advised of the risks of fatigue and of upper limb disorder (for frequent, heavy users) if workstations are not properly set up and rest breaks from keyboardlscreen work are not taken. They also need advice on setting up the workstation, and on the availability of eye and eyesight tests.

Keep records of workstation assessments, eyesight tests and informationltraining.

HVCA Risk Management Manual i n Julv 2000

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The Control of Substances Hazardous to Health Regulations 1999 (COSHH) SUMMARY

1. Application

2. Assessments

3. Control

4. Use of Controls

Apply to employers and the self-employed, with duties towards employees and anyone else who may be affected by hazardous substances arising out of work activities. The regulations do not apply to lead, asbestos (other regulations) substances that are hazardous arising out of their radioactivity, heat, cold, flammability, and explosibility.

Assessments of hazardous substances are required - that is for any chemical or microbiological agent capable of causing harm to health. The assessment shall be carried out by a competent person, in writing if there is a significant risk and reviewed when there are any significant changes and in any event every 5 years.

Exposures to hazardous substances should be prevented where reasonably practicable and otherwise secured by means other than personal protection (use of plant, total enclosure etc.) so far as is reasonably practicable. Controls should be adequate to keep employee exposures below Occupational Exposure Standards (OES), and as far below Maximum Exposure Levels (MELs) as is reasonably practicable. These limits are published annually by HSE (EH40).

Employees are required to make proper use of the controls, and employers are required to take reasonable steps to ensure this. This includes employees wearing supplied personal protective equipment.

5. Control Maintenance The employer is required to ensure the maintenance, examination and testing of the control measures to ensure that they are in good working order and operating adequately to meet the protection requirements. Records should be kept of tests, examinations and repairs for 5 years.

6. Monitoring Exposures Exposure monitoring shall be camed out to confirm adequacy of the controls or otherwise to protect health. Where monitoring is carried out, records shall be kept for 5 years (environmental) and 40 years (personal monitoring).

7. Health Surveillance Where appropriate for the protection of the employees, health surveillance shall be provided - including where an adverse health effect is linked to an occupational exposure to a hazardous substance and there are techniques for detecting early indications of effect. records must be kept for 40 years

8. Information Employers are required to ensure that employees are informed as to the risks to their health, instructed in safe working and trained to take the appropriate precautions. Staff is also to be advised of monitoring and health surveillance results (the latter anonymised for confidentiality).

HVCA Risk Management Manual 1 1 Julv 2000

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The Noise at Work Regulations 1989 SUMMARY

1. Application Apply to all employers and require them to take steps to protect the hearing of all their employees.

2. Interpretation Establishes three action levels of noise: the First Action Level is a daily personal noise dose of 85 dB(A), the Second Action Level is a daily personal noise dose of 90 dB(A), the Peak Action Level is a peak sound pressure of 200 Pascals.

3. Assessment Every employer is required to assess exposures where any employee is liable to be exposed to the First Action Level or above or to the Peak Action Level or above. A competent person, who should provide the information to identify who is exposed at the Action Levels and assist in selecting appropriate control measures, shall make the assessments.

4. Records Assessments shall be recorded, and kept until a fiuther assessment is made.

5. Reduction of Risk Every employer is required to reduce the risk of hearing damage for employees to the lowest level reasonably practicable.

6.Reduction of Exposure Where employees are likely to be exposed to the Second Action Level or above or the Peak Action Level or above, the employer is required to do what is reasonably practicable to reduce the noise exposure other than by the provision of personal ear protectors.

7. Ear Protection The employer is required to provide employees likely to be exposed at or above the First Ation Level with personal hearing protection on request, and to ensure the provision and use of suitable hearing protection for employees likely to be exposed at or above the Second or Peak Action Levels.

8. Ear Protection Zones Ear protection zones shall be demarcated and identified by means of suitable signs, and staff advised on the requirement to enter only when wearing personal ear protectors. Such zones are defined as places where employees are likely to be exposed at or above the Second or Peak Action Levels.

9. Maintenance and Use Employers are required to ensure that the controls they provide are used, and employees are required to co-operate and ensure that what is provided is properly used and defects reported forthwith.

10. Information Employers are required to ensure that employees likely to be exposed at or above any of the Action Levels are informed as to the risk of damage to hearing, the steps to be taken to minimise the risks and the steps to be taken to obtain ear protectors.

HVCA Risk Management Manual 17 Julv 2000

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The Construction (Design and Management) Regulations 1994 (CDM) SUMMARY

1. Application Apply to all building and construction work, including maintenance and repair, on any structures including office buildings, car parks, etc. There are inclusions and exclusions as follows (to be read in sequence):

CDM does not apply to work for which the local authority is the enforcing authority;

except for local authority enforced work, designers are required to discharge their duties;

except for the duties on designers, CDM does not apply to domestic householder clients;

all demolition work (except for local authority enforced, and for domestic clients) is covered by the regulations;

CDM applies to all other work if 5 or more people are to be engaged in the work or the work will last more than 30 working days (unless it involves work on plant without foreseeable risk of falling more than 2m).

2. Clients and agents A client may appoint an agent, subject to being satisfied that the agent is competent and the HSE being notified in writing of the appointment.

3. Developers Developers are required to take on the role and discharge the duties of clients, even if the land or building title is transferred to a domestic client before or during the works.

4. Client Appointments Where CDM applies, the client shall appoint a Planning Supervisor as soon as practicable and a Principal Contractor.

5. Notification to HSE The Planning Supervisor shall, on appointment, notifj. the HSE of projects that are planned to take more than 30 working days or involve more than 500 person days. The Planning Supervisor shall ensure that the HSE is notified when the Principal Contractor is appointed (no later than before work commences).

6. Competence The client may not appoint a Planning Supervisor unless and until he is satisfied as to their competence. No person may appoint any contractor, including Principal Contractor, or a designer unless satisfied that each has the competence to carry out their work.

7. Provision for H&S The appointments referred to above may only be made if there is reasonable satisfaction that adequate resources will be provided by them to comply with their health and safety duties.

8. Start of Construction The client is required to check that the Principal Contractor's health and safety plan (see Regulation 15) is suitable - work on site may not commence until this check has been made.

9. Information from The client must provide any information on the premises or site of the building works that is Client required in order to prepare the pre-tender health and safety plan.

lO.H&S File The Planning Supervisor shall ensure that a health and safety file is prepared for the client Availability containing information such as maintenance procedures and as-built drawings required for

safe future maintenance and repair. The client is required to make the health and safety file (see Regulation 14) available for inspection by any persons who need the information for safe working. The file must be retained by the client throughout the life of the building and passed on to any subsequent owners.

11. Designers' Duties The designer (unless in-house) is required to ensure that the client is aware of the client CDM duties. The designer is required to seek to reduce risks, as far as reasonably practicable, which are intrinsic to the design, and inform the Planning Supervisor of significant and unusual risks that cannot be eliminated or reduced. Designers are required to co-operate with the planning supervisor.

Continued + HVCA Risk Management Manual 13 Julv 2000

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12. Planning Supervisor

13. Health & Safety Plan

14. Principal Contractor

15. Information & Training

16. Consultation

17. Contractors' Duties

18. Civil Liability

The Planning Supervisor is requested to ensure that the design is prepared considering risks and risk reduction, and the designers have provided that adequate information. The Planning Supervisor shall be in a position to advise the client and any contractor on CDM compliance.

The Planning Supervisor is required to prepare a Pre-Tender Health and Safety Plan, based on information from client and designer. The Principal Contractor on appointment should use it as a basis to prepare a Construction Phase Health and Safety Plan. The Contractor's plan is to be checked before work commences (see Regulation 10). The Principal Contractor is required to maintain and update the plan so that it remains valid throughout the works.

The Principal Contractor is required to ensure:

co-operation between all contractors on site;

include rules in the health and safety plan which are required for safe working, bring them to the attention of site staff and ensure that there is site compliance with the rules;

take reasonable steps to restrict site access to authorised persons;

display a notice detailing the appointees (see Regulation 7);

provide the Planning Supervisor with information required for the health and safety file.

The Principal Contractor is required to provide information on site risks to all contractors and his own employees, and to ensure that the contractors pass on the information to their own staff. There is a similar requirement in terms of training for competence and safe working.

The Principal Contractor has to have arrangements to consult site employees and self- employed persons on health and safety matters.

Every contractor is required to:

co-operate with the Principal Contractor;

provide him with relevant information including risk assessments;

comply with site rules and directions;

report to the Principal Contractor any accidents reportable under RIDDOR;

provide information for the health and safety file;

Contractors are prohibited from employing people on site unless they have been informed as to the appointees and the relevant parts of the health and safety plan.

Civil Liability is excluded except:

client duty to ensure Principal Contractor has prepared a valid health and safety plan before work commences;

Principal Contractor's duty to take reasonable steps to restrict site access to authorised persons.

I HVCA Risk Management Manual 14 Julv 2000

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Compliance with CDM

The Construction (Design and Management) Regulations(CDM) require the Principal Contractor on a project to prepare a Construction Phase Health and Safety Plan, to develop the Plan during the project and to use it as a practical guide to the safe management of the site. Before tendering he should receive from the Planning Supervisor a Pre-Tender Health and Safety Plan. This should form the basis for deciding what needs to go in to the Construction Phase Plan. There is no legal requirement to prepare the Construction Phase Plan before the tender is accepted, but work on site should not commence until it is prepared. Building engineering packages are commonly provided as sub-contracts to the Principal Contractor. The relationship between Risk Assessments and CDM is as follows:

A company seeking appointment on a project to install building services is requested by the Principal Contractor by means of reasonable enquiries to prove their health and safety competence - evidence of a risk assessment procedure may form part of the proof of competence. The HVCA Contractors' Safety Questionnaire is a useful guide to the type of questions that should be asked.

The company, on appointment, may be requested to submit Risk Assessments for the building services package of work.

The company, on appointment and before work commences, may be requested to submit Method Statements for the building services package of work.

In other words, CDM requires the Principal Contractor to check on the health and safety planning of sub-contractors. Risk assessments are the key to that planning. In addition, the Principal Contractor may require a Method Statement in order to incorporate this into his Construction Phase Health and Safety Plan.

METHOD STATEMENTS

For many jobs, the risk assessment is the only documentation required to define safe working. However, although Method Statements have no formal legal status, they can be a usel l management tool for drawing together a number of risk assessments for a package of work and ensuring that the necessary controls are in place. They may be developed in a variety of ways, but their essential content is an indication of the sequence of work and the risks and precautions relevant to each element in the sequence. Thus in practice the Method Statement is compiled by reviewing the risk assessments for each part of the planned work, and documenting the significant risks and precautions in the chronological sequence of the project. An example of a simple Pro-Forma for compilation of a Method Statement is printed on the next page.

HVCA Risk Management Manual 15 ~ u l y 2000

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3 How to Plan Safe Working on Site

Management Manual (see sections 3.2 & 3.1 1)

a Identify hazardous activities in projects

(see section 3.3) 1- Use the Check Lists (see pages 27 - 30)

Summarise the significant hazards

(see section 3.3) Use the Risk Assessment Form

(a blank form follows page 3 1) 1 - significant risks and

record them (see sections 3.4 - 3.7)

Select a relevant general assessment and amend if

necessary (see page 3 1 for index) or make a new I assessment using a blank form.

List controls and document in Method Statement or Health &

Safety Plan, if required (see sections 3.8 - 3.9 and appendix 1)

Inform, consult, instruct & train

workers (see section 3.10) I-

<

(see sections 3.12-3.13)

Incorporate legal requirements, Company procedures, COSHH

Assessments, etc. Use Risk Summary (page 3 1) andlor

Method Statement pro-forma

and Method Statements. Review training programmes

Review site supervision. Monitor progress during the project

(see section 3.14) 1 HVCA Risk Management Manual 16 July 2000

SPECIMEN

3.1 The Works

The first stage in managing risks to health and safety is to define the work to be done. In a typical Company this will fall into a number of general categories - ductwork installation, maintenance of heating and ventilation systems, conduit and cable tray installation, cable pulling, etc. For categories of work, it is possible to produce generalised statements about the potential problems and how they are to be tackled. The Planning Supervisor should provide a guide to the issues in the pre-Tender Health and Safety Plan. The Principal Contractor's construction phase Health and Safety Plan should pick up these issues and amplify how they will be controlled during construction.

3.2 Management Responsibility and Competent Advice for Managers

This should be outlined in the Company Safety Policy, but it is best to inform your employees exactly who is responsible for the site on which they are working. The Management Regulationsrequire the provision of competent safety advice, so the check should include competencies - do the managers know enough about health and safety aspects or do they need assistance, and if so who is to provide it? If you do need help, in the first instance contact HVCA for advice on training courses and consultancy support to develop your own managers. If the work entails special risks, such as confined space work, it may be necessary to supplement the in-Company knowledge.

3.3 Identify Hazardous Activities

For any job there are likely to be a number of hazards associated with:

Equipment Materials Nature of the work itself Working environment - the site Ability of individuals

There are collections of hazards likely to arise for each type of work. Thus, the range of hazards associated with work on cooling towers will include access (often difficult), the manual handling of materials and components, the use of chemical treatments, and potential exposure to micro-biological agents (Legionella). For any given cooling tower, these groups of hazards with some others specific to an individual site are likely to arise. For each contract, it is necessary to identify the hazards.

Use the checklists in the next section to assist in assessing risks highlighted by the regulations for work equipment, manual handling, the workplace (for fixed workplaces), personal protective equipment (PPE) and display (computer) screens. Any element marked El is present, requires control and represents an opportunity to improve safety; anything marked E l is absent or not significant and should be maintained in this state.


SPECIMEN

3.4 Assess the Risks

There is helpful guidance within the ACoP (L21) to the Management of Health and Safety at Work Regulations, from HSE on the process of risk assessment; Paragraph 9 states:

For more dynamic activities, i.e. where the detailed work activity may change fairly frequently or the workplace itself changes and develops (e.g. on a construction site or where the work involves peripatetic workers moving from site to site) the risk assessment might have to concentrate more on the broad range of risks that might arise. This will allow detailed planning and employees training to take account of those risks and enable them to be controlled as and when they arise.

Where there is already a specific legal requirement, such as the rules for scaffold safeguards, this is a sufficient record of an assessment. In a sense, the legislators have evaluated the risks of workers falling off scaffolds, and have stated the minimum requirements to limit and manage those risks. Such Regulations still require effective Company action to implement and comply. The risk review will, therefore, need to list the relevant laws, and look at Company/In-House safe working procedures and controls which, when followed, minimise risks and embody the risk assessments. Wherever there are identifiable gaps - no laws or Company rules, Company safe working procedures should be created.

Check for specific Statutory Controls Regulations which fully address the risks

Where such controls don't fully meet the risks, Company controls which do so are needed

Document these in Company safety manuals, Method Statements etc.

These then represent General Assessments as envisaged in the Management Regulations

Company General Assessments can also form part of the construction phase Health and Safety Plan under the Construction (Design and Management) Replation of specific projects.

1 HVCA Risk Management Manual 18 July 2000

SPECIMEN

3.5 Workers at Special Risk

The requirement to assess the risks arising for employees has been emphasised for three groups of workers. For some time legal cases have shown that employers have a special duty of care to protect people with disabilities - who may be at higher risk because of their disabilities or for whom an accidental injury may be catastrophic (for example an accident to the eye of a one-eyed operative). The second group, enshrined in Regulations, is the need to specially assess risks topregnant workers and those who are breast-feeding their babies. Here the additional risks to the pregnancy, from activities such as manual handling, and to the baby from, for example, exposures to hazardous substances, require careful evaluation and additional controls. If adequate controls are not available, the employee should be provided with alternative work or be laid off on full pay.

The Health and Safety (Young Persons) Regulations cover workers in two final groups - young persons below the age of 16 years, and those below 18 years. Both groups require careful assessment, as their inexperience may create special vulnerability to the hazards normally encountered in the work. For those below 16 years, and this includes temporary placements such as work experience, the contents of the risk assessments should be communicated to the parentsfguardians and on request to the placing organisations such as the schools of the young people concerned.

3.6 Practical Approach - Making it happen

Contract and Site managers will be able to produce a list of key hazards associated with:

the site the planned work activities the equipment and materials to be used. third parties.

If you have identified hazards previously assessed under COSHH (hazardous substances), or other Regulations such as those for asbestos and lead, there is no requirement to assess this element of the work again. However, there remains the need to ensure that the procedures and controls called for in other assessments have been implemented, and it may be sensible to review them in the light of any other hazards you have now identified.

With a list of potential risks, hazards that represent accidents that could happen if the work wasn't carefully managed and carried out, you can now check Company safe working procedures to see if extra documentation (such as specific Method Statements) is needed.


SPECIMEN

3.7 Who should you consider?

People other than direct employees should be considered. Site procedures, the flow of information and instruction, and the monitoring of site work should take others into account:

Occupiers In occupied premises the Contract or Maintenance works may create risks for the occupier's staff and the occupier might engage in hazardous activities. You have to protect occupiers, and find out from the occupier if there are any potential problems associated with the workplace.

Other Contractors

On a contract, new build or refurbishment, there may be many trades active at the same time - and your work should be camed out in a way that doesn't pose a hazard to other operatives on the site. Principal Contractors have a responsibility to co-ordinate the work safely, so if you are sub-contracting, information about your activities is likely to be requested.

Self Employed When hazards and risks are analysed, this should become part of the and Agency briefing to the self-employed and Agencies providing temporary supplied Labour staff. Agencies should advise their staff accordingly, and to the

extent that their own risk assessments indicate general requirements such as the provision of foot protection, the Agency staff should be appropriately instructed, trained and equipped for safe working. Note that for the self employed, if they are effectively under your control, you retain responsibility for their health and safety.

Visitors to Site People who are not permanently on-site, particularly if they are unfamiliar with site safety procedures, are especially vulnerable. Most responsibility falls to the Principal Contractor, but don't forget that nearly half of all fatalities on site occur to people who have been on that site for less than 1 week.

Members of the You should take particular care to protect members of the public Public and who may be at risk. Even unloading vehicles parked on the street Others may be a hazard to pedestrians - so think through d l the

work activity to be undertaken.


SPECIMEN

3.8 List Controls

The regulations require employers to sort through the precautionary options available, to see what can be done to protect people's health and prevent accidents. As with the strategy for COSHH, there is a "hierarchy", with the preferred controls listed first.

Elimination

Avoid the risk altogether, if at all possible. If there is a hazardous operation, such as gaining access to dose a cooling tower with chemicals, then perhaps it can be worked around, in this example by installing automatic dosing equipment.

Substitution

Select safer working arrangements, and use available technology, to reduce risks at source. If lifting heavy weights threatens to injure operatives' backs, smaller loads may be an effective means of control.

Isolation

If workers can be kept away from noisy areas, for example, this is better than issuing hearing defenders.

Engineering

Try to make the work safer by design, and if necessary question the design specification. Designers have a duty under CDM to consider both construction and future maintenance, and to design for safety in both the short and long term.

Good Work Practices

There is usually a right and a wrong way to do a job - try to document the correct way in the Method Statement - and then make certain that site staff have a copy and work to it.

Good Housekeeping

Tidy work areas reduce hazards, as well as making for more efficient working.

Personal Protection

Theoretically a last resort, in practice on most construction sites it is essential to make use of hard hats, safety boots and a wide variety of protection for skin, lungs, eyes etc.

Note: If you are complying with suecific Regulations (such as those covering scaffolds) and/or appropriate British Standards - you are already employing sufficient controls for these risks. The priority should be on identifying other risks not covered in this way, and making certain that they are subject to similar and effective control.

The Risk Assessment Summary Part 1 enables you to document the hazards and log a formal risk assessment. The Risk Assessment Summary Part enables you to log the Controls you intend to implement to protect against those hazards and risks.

HVCA Risk Management Manual 2 1 July 2000

SPECIMEN

3.9 Standard Emergency Procedures

As well as procedures, risk assessments and method statements for standard work, it is necessary to remember:

Evacuation procedure First Aid Procedures after an accident Accident and Incident reporting arrangements Fire protection.

One approach is to draft a standard Company emergency procedure, and after testing on several Contracts, amend and use it for standard work. For major new jobs it will be necessary to check that it fits the needs of the site. The procedure should highlight the requirement to inform the Principal Contractor, on CDM contracts, of any accidents, illnesses or dangerous occurrences that are required to be notified or reported to HSE.

3.10 Inform, Consult and Train Staff

All your employees have rights that require action by the Company:

Information on the risks associated with their work, their equipment etc.

Consultation the procedures targeting the risks should be discussed with staff - either directly or through their appointed representatives - to make certain that they address the issues that operatives at the sharp end are concerned with.

Instruction on the way in which you want the work done to manage the foreseeable risks.

Training so that they are competent to implement the instructions and follow the procedures.

Stop Work Every employee on site now has a legal right to stop work and leave a danger zone if a significant danger arises.

One way to achieve this is by a programme of toolbox talks on significant risks, communicating the company and site arrangements, which protect against accidents and ill health. Employees may also be given an opportunity to comment on the arrangements, creating a forum for consultation.


SPECIMEN

3.11 Health and Safety Assistance

Every manager/supervisor with responsibility for managing risks should either be technically capable of doing so, which will require a degree of training, andlor be provided with back-up advice and assistance. If the Contract requires confined space work, or gaining access across hazardous areas to the plant or equipment, or similar issues arise of a technically complex nature, make certain that you have health and safety assistance available. If in doubt, contact the HVCA and discuss the problem - the Association has its own technical staff, links with others and an extensive programme of training courses and publications.

3.12 Implement Controls

The control measures listed on Assessment Summary Form 2, together with the Statutory controls, relevant Company safe working procedures and method statements form the overall package of precautions to be taken to protect health and safety. A site management system is required to ensure that the control measures are implemented in practice. The management system should link with that of the Principal Contractor on projects to which CDM applies.

3.13 Health Surveillance

If there is a health effect associated with the work and an aspect of that effect that can be observed or measured in some way, then surveillance is required. This may include periodic skin checks for staff handling epoxy resins (which can cause dermatitis), or in other cases keeping records of staff who work with Man Made Mineral Fibre (MMMF, such as glass fibre insulation). If in doubt, consult the company Health and Safety Advisor, appointed occupational physician or the HVCA technical team. There are few situations in which health surveillance is required for building engineering services engineers, but lead and asbestos exposures, for instance, may require such arrangements to be established.

3.14 Monitor and Review

Check that your written safe working procedures are operating on site. Cany out inspections and audits. Build the health and safety rules into a formal safety management system, if possible. You have a responsibility to check that the systems that have been set up are functioning properly. Senior management should occasionally review the health and safety management system, either during or after completion of a major contract, or on an annual basis.


SPECIMEN

Summary

1. Read

2. Identify

3. Summarise

4. Assess

5. List

6. Draft

7. Consult,

8. Implement

9. Manage

10. Monitor

the Manual

hazardous activities - of a task or a Contract

significant hazards

the risks

Controls

Check for specific legal controls - such as for scaffolds

Use existing assessments - for example use the HVCA COSHH Assessments

Set a Company safe working procedure or draft a Method Statement describing safe working

For hazards not covered by specific Regulations or already assessed, assess!

Method Statements for the Principal Contractor and as a guide to your staff on site

Inform, Instruct and Train staff to follow the rules

the controls

the risks through safe working procedures and supervision

Progress - check that there is safe working on site.

HVCA Risk Management Manual 7 A J U ~ V 2000

SPECIMEN

3.15 The Timetable for Health & Safety on a Contract

i) Pre-Qualification and Tendering for Work

Clients of building engineering services contractors, whether they are building occupiers seeking assistance with an element of Facilities Management, or a Principle Contractor commissioned to construct or refbrbish a building, often check on the competence of contractors prior to placing them on tender lists (pre-qualification) andlor before inviting them to tender. On CDM projects this is a legal requirement and the HVCA have compiled a useful standard Contractors' Safety Questionnaire which may be used for the prequalification of sub-contractors and also as the basis of advice to clients (see Appendix 2). The response to enquiries received from clients and their professional advisors should, of course, answer any specific questions put. However, there are some standard aspects which could be prepared in advance:

Health and Safety Policy

Most clients consider this legal requirement as evidence that health and safety is taken seriously. It should be drafted with a commitment signed by a senior person such as a Director, giving an indication of who does what, using for example, an organisational chart. Reference should be made to detailed arrangements for health and safety. This may be in the form of a safe working procedures manual or a cross-reference to some of the many HVCA publications on safe working methods. The Policy should be reviewed and updated regularly, and certainly should include reference to compliance with all relevant legislation. A free booklet is available from HVCA on Writing and Implementing a Health & Safety Policy.

Risk Assessments and Method Statements

Clients are likely to require evidence that the Company has a positive approach to identifying hazards and controlling risks. Sample risk assessments can provide the necessary reassurance, as can mentioning that you use the HVCA Risk Management Procedure set out in this manual.

Training and Competent Advice

The key to health and safety in building engineering services is the employment of trained and skilled staff and the availability of higher-level assistance if difficult situations are encountered. Written evidence of personnel competencies demonstrates that the Company is suitable for appointment on a new project. If the Company has available "arms length" additional advice - from appointed Safety Advisors, the HVCA, COSHH ~ e l ~ l i n e ~ ~ and others, obtain capability statements etc. and have these ready to include in any document submissions.

Team Work

If the client requests a presentation - consider the team, which should attend. If health and safety is of significant concern, or the Planning Supervisor or Principal Contractor's health and safety advisor is in attendance, it may be sensible to provide some health and safety support to the normal contract team.


SPECIMEN

References

Many clients will recognise the value of a direct reference from a previous client of the Company's services. Try to build up a list of referees, kept up-to-date so that recent projects are cited, covering each technical aspect of the work undertaken and for different sizes of typical projects.

ii) Preparing Health and Safety Plans

The Principal Contractor's construction phase Health and Safety Plan can be formed using the pre-tender phase plan, relevant risk assessments, together with company safe working procedures and other documents, drawn together in a contract-specific file. If you are a sub-contractor on a CDM project, your risk assessments andlor Method Statement can be used by the Principal Contractor to update his Health and Safety Plan.

Where a mechanical services contractor finds that, because of the nature of the work, e.g. refiubishment of an existing building, his portion of the contract far exceeds the builder's work portion, he may be required to act as Principal Contractor. For this situation HVCA have drafted an Outline Safety Plan which, after completion with site specific details, will meet this requirement, provided the site or the work has no abnormal hazards. See Appendix 1.

iii) Managing Site Work

The risk assessments applicable to the work can be used to prepare and implement the controls, brief the staff and audit the work when it is underway.

iv) Health and Safety Files

Risk assessments do not form part of the Health and Safety File, prepared by the Planning Supervisor for CDM projects. The File should contain "as-built" information, largely the O&M manuals, to assist future workers on the site to safely repair and maintain the building services which have been installed.


SPECIMEN

WORK EQUIPMENT CHECKLIST

TaskIContract Date

if yes x if no Hand Tools

Staff instructed to check before use

Special Risks identified and assessed Precautions for Special

Risks

Power Tools Staff trained in use


All tools 110V or battery powered

Electrical checks programmed

Tool maintenance programme

Special Risks identified and assessed

Records Kept Precautions for Special

Risks

Mobile Plant Staff trained in use, certificated


Planned maintenance programme



Risks

Lifts and Hoists Staff trained in use


Planned maintenance programme

Inspection programme



Risks

Other Equipment Special Risks identified and assessed Precautions for Special

Risks

Signed: Date

Print Name: Position

DON'T FORGET TO MONITOR AND REASSESS


SPECIMEN

&AL HANDLING CHECKLIST

TasWContract Date

Activities covered by this assessment:

J if yes x if no

1. Significant Risk of Injury? (If no, assessment is complete)

2. Can risk be avoided? (If Yes, document arrangements)

3. Can risk be reduced? (If Yes, document arrangements)

4. Does staff require training? (If Yes, document arrangements)

5. Further Action:

Information to enable vou to Answer Ouestions 1 - 4

J if yes x if no Load

Heavy

BuIkyNnwieldy

Unstable

Difficult to hold

Harmhl (sharp, hot, etc.) Tasks

Strenuous

Load highnow, stoopingtreaching

Repetitive

Long carrying distances

High work rate Environment

Poor floors

Variation in levels

Hot/Cold/Humid

Poor lighting Individuals

Task requires unusual capability

Require special training Mechanical Aids

Lifts and Hoists

Access Equipment

Other

If Yes Specify

Signed: Date



SPECIMEN

WORKPLACE CHECKLIST (simplified) Location:

4 if satisfactory x if not satisfactory Maintenance Ventilation

General Housekeeping Fresh Air (5 - 8llseclper person)

Cleanliness Removal of impurities

Maintenance Programme Avoidance of draughts

Premises Inspections Mechanical System Cleaned

Window Cleaning Access Mechanical System Tested

Emergency Lighting Mechanical System Maintained

Other Cooling System Maintained Specify Other

Specify Temperature Indoors normally 16OC minimum Lighting Severe physical effort min. 13OC Sufficient lighting

Thermometers available Suitable lighting

Heating system does not make fumes Dazzle and glare avoided

Other Emergency lighting where danger Specify Other

Cleanliness and Waste Specify

Designed for ease of cleaning Room Size and Workstations Cleaning programme (dailylweekly) Space (1 lm3) per person

Waste safe storage Adequate for movement/work

Waste disposal arrangements Weather protection

Food Hygiene rules Emergency escape routes

Control of Infection rules Suitable seating (footrest if needed)

Other Floors and Routes Specify Clean and uncluttered

Sanitary Conveniences & Washing Circulation of pedestrians/vehicles

Suitable numbers (see AcoP) Doors and gates safely constructed

Hot and cold water Falls and falling objects prevented

Showers if work strenuousldirty Escalators and moving walkways emergency stop buttons

Ventilated, clean, well lit Windows Drinking water available Safety glass/breakage protected

Accommodation for clothing Marked in doors, gates

Changing facilities Not openable so as to create a risk Rest and Meal Facilities Capable of safe cleaning

Fac~lities for pregnant1 nursing mothers

Signed: Date



SPECIMEN

DISPLAY SCREEN EQUIPMENT CHECKLIST

Location Date

Workstation User

4 if yes x if no Workstation

Tiltable Reflection Free Screen

Adjustable brilliance/contrast

Good, non-flickering image

Separate keyboard

Tiltable keyboard

Matt keys, legible symbols

Desk Large enough for flow of work

Matt (Non-shiny) surface or mat

Document holder (if appropriate)

Wrist support (if appropriate)

Seating Adjustable height

Adjustable back

Good lumbar support

Footrest available (if necessary)

Environment No trailing leads

Blinds to windows

Diffusers to lights

Reasonable noise levels

Reasonable temperature and humidity

Staff Informed of risks

Trained to adopt good position

Work organised with rest breaks

Aware of availability of eye tests

Signed: Date



SPECIMEN

PERSONAL PROTECTIVE EQUIPMENT (PPE) CHECKLIST

TaskIContract Date

4 if yes x if no Head Protection

Hard Hat Site

Other If Other - specie risk

Hard Hats issued to staff

Eye Protection Nature of risk

Eye Protection issued to staff

Tme

Foot Protection Nature of risk

Foot Protection issued to staff Tme

Hand and Arm Protection Nature of risk

Gloves/Gauntlets issued to staff Tme

Body Protection Nature of risk

Protective Clothing issued to staff

Tme

Lung Protection (COSHH Regs) Nature of risk (Ref. to assessment)

RPE (Dust/Fume/etc. masks) issued to staff Tme

Hearing Protection (Noise at Work Regs) Nature of risk

Hearing Defenders issued to staff Tme

For each above:

Training in correct use } if No for any item

Checking before Use } listed above as issued

Instructions issued as to when to use } to site operatives - Maintenance (if not disposable) } action required

Signed: Date



SPECIMEN

BLANK, SAMPLE AND GENERIC RISK ASSESSMENTS

The following pages are intended to be photocopied, and occur in the numerical order shown. They are however unnumbered, so that when photocopied, page numbers do not appear out of context

BLANK ASSESSMENT FORM

Blank Assessment Summary Part 1 Blank Assessment Summary Part 2

SAMPLE ASSESSMENT

Risk Assessment Summary Part 1 - Example completed Risk Assessment Summary Part 2 - Example completed

GENERIC ASSESSMENTS

Decontamination of Legionella Susceptible Plant Dismantling Ductwork Installing Ductwork Painting inside of Tank Electric Arc Welding Brazing and Bronze Welding Pipe Soldering General Plumbing Pressure Testing Use of Portable Pipe Threading Machines Pipe Work Installation Cistern CleaningICoating Dismantling Boilers etc. Installing Gas Boilers Fan Coil Installation Flue Liner Installation Handling Asbestos Materials Excavations Roof Work Installing/Replacing Luminaires Cable Pulling lnstallation of Tray WorkElectrical Trunking Low Voltage (up to 415v) Electrical Work Testing and Commissioning Using Lift Trucks ErectingtU sing/Dismantling Mobile Towers Use of Cartridge Operated Tools Using Compressed Air Tools Use of Hand Tools General Manual Handling Work in Roof Spaces (Lofts) or on Open Joisting Installation of Flexible Flue Liner into a Chimney Stack Peripatetic and Lone Working Oxy-Acetylene Welding Young or Inexperienced Workers Work in Riser Shafts


SPECIMEN


Specific Site Conditions Dcscnbc sltc clcrncnts whlch matc spcc~fic nsks (I.c. wcathcr cond~t~ons for roof work, ctc.) w h ~ c rcqulrc prccautions to bc taken dunng works:

Risk Evaluation (see checklist above)

HVCA Risk Management Manual Julv 2000

Score 1 2 3 Unlikely / Possible / Likely Minor 1 Moderate / Serious

Physical Injury Physical Agents Hazardous Substances Manual Handling Miscellaneous State Key Risks (Use risk evaluation score for priorities - 4+ priorities)

Control Measures - See Risk Assessment Summary Form 2 attached

........................................................ Signed.. Date ..................................

Print Name ....................................................... Position .....................................................

Severity - S Score 1 - 3

Likelihood of Harm - L Score 1 - 3

Risk Number - LxS (Scores multiplied)

0 0

0

0

0 SPECIMEN

The above controls have been selected to protect the health and safety of operatives and others that may be affected by the work. The controls have been designed to protect against the risks recorded on Risk Assessment Summary Part 1. This general guidance should only be used when it is appropriate to specific site conditions.

HVCA Site 1 work location Assessment for: Significant risks:


RISK ASSESSMENT SUMMARY PART 2 1 Ref. No.

HVCA Risk Management Manual ~ulv 2000

CONTROL ITEM I Documents Procedures etc.

Information

Instruction

Training Supervision

PPE

Environment

Equipment

Emergencies

Access

COSHH

Communications

Other Procedures

DETAILS OF CONTROL MEASURES I

SPECIMEN

to agree with client the shutting down of system

rcqu~rc prccautlons to bc takcn d u n g works

Internal plant room, not applicable except agreement to use 1lJf out of normal working hours to get newpump to SthJloor, and oldpump down

Pump to be isolated before working or risk of electrical accident - electric shockpossible. Back strain -pump weighs 6Okg and is to be manhandled - moderate risk of injury. Foot injury - ifpump slips and is dropped on foot Gforeseeable and serious injury could result) Pump to be isolated before working or risk of exposure to pumped medium (ethylene glycol)

I

Control Measures - See Risk Assessment Summary Form 2 attached L

Signed ............ J Smith .............. Date .... 12/9/2000

Print Name J Smith ................... ....... ................ Position .. Site Manager


SPECIMEN


HVCA Site / work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc.

Information

Instruction

Training

Supervision

Access

Environment

Equipment

Emergencies

Communications

COSHH

PPE

Other Procedures

HVCA Risk Management Manual J U ~ V 2000

RISK ASSESSMENT SUMMARY PART 2 1 Ref. No. example Example /anywhere Changing a pump in a plant room. Back strain, Foot injury, Electrical, Spillage/Contamination (skin).

DETAILS OF CONTROL MEASURES I

Company Procedure on competency of site staf Standard procedure for documenting plant maintenance for clients (site log). Operatives advised of risks of back strain injuries, foot injuries, electrical hazards and exposure to materials in system.

Follow standard procedure for pump change including isolation, working in team of 2 (heavy pump).

Induction for all operatives. Manual handling - briefing on safe techniques. Supervisor to check that operatives have equipment required, aware of need for isolation of pump before commencing work.

Access to plant room should be safe. Use of l$.

Lighting poor, additional to be taken on site. If air handling plant running, noisy area requiring hearing defenders.

Trolley to be used to move pumps. Tripod hoist may be used to swing pump out oyinto position ifrequired.

Standard site first aid, Jire protection, evacuation, accident reporting and investigation.

Operatives to advise client before shutting down system containing Pump-

Operatives given COSHH Assessment for grease. Rubber gloves to be worn when old pump removed, in case of spillage, and spillage to be cleaned up using Spillsorb.

Safety shoeshoots to be worn, gloves (see COSHH) and hearing defenders (Standard Issue M u 8 i f required (see environment above).

Pump to be electrically isolated and locked o f before work commences. Valves each side of pump to be closed prior to commencement, and reopened when new pump in place. SPECIM

EN

Example Risk Assessment To use - Read carefully and check specific site conditions


HVCA Site l work location Assessment for: Significant risks:

CONTROL ITEM Documents Procedures etc.

Information

Instruction

Training

Supervision

Access

Environment

Equipment

Emergencies

Communications

COSHH

PPE

Other Procedures


RISK ASSESSMENT SUMMARY PART 2 1 Ref. No. RA 1

Decontamination of Legionella susceptible plant Chemical contamination, Micro-organisms (Legionella), falls, back- strain DETAILS OF CONTROL MEASURES Work on decontamination of water systems requires formal written procedure describing methods, chemicals, precautions, etc. The HSC Approved Code of Practice Legionnaires' disease provides guidance on the control of legionella bacteria in water systems. Operatives advised of risks of exposure to airborne water droplets (spray). Inhalation can lead to infection. Detailed instructions in Company procedure to be followed. Site safety arrangements, including emergency procedures, to be included in briefing to operatives. Induction for all operatives. Manual handling (chemicals etc.) - briefing on safe techniques. Chemicals - COSHH procedures. Supervisor requires detailed training on risks and precautions. Check required at commencement that all arrangements detailed in Company procedure and risk assessment are in force. Rechecks during works required to ensure procedures followed. Access to cooling tower etc. should be safe. May require gantry for safe access. If adjacent to edge of roof, edge protection required. Access to be suitable for movement of chemicals, equipment and operatives. External - arrangements to include for high winds (maximum before work postponed); ice on surfaces, etc. Work procedure during cleaning should minimise overspray and contain aerosol produced. Internal - minimise risk of chlorine gas build-up, consider ventilation during dosing. All equipment supplied to site to be checked by competent person. Respirators require check by competent person prior to use. Chlorine dosing - procedures for chlorine emission control and chemical spillage treatment to be included in documentation. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Work requires confirmation that occupiers aware of work if building occupied. COSHH assessments should be available and checked for chemicals to be used. Safety footwear (handling heavy chemical containers, risk of injury). Respiratory Protection - full face powered against spray of contaminated water, waterproof clothing during water spraying. Access at heights. Electrical equipment may require isolation. Manual handling of chemicals and equipment to work area.

SPECIMEN

Example Risk Assessment To use - Read carefully and check specifc site conditions


HVCA Site l work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc.

Information

Instruction

Training

Supervision

Access

Environment

Equipment Emergencies

Communications

COSHH

PPE Other Procedures



Dismantling Ductwork Back strain, duct contaminants, power tools, falls.

DETAILS OF CONTROL MEASURES Method Statement for dismantling sequences with weight guidance for each section. General guidance for operatives on safe working on site. Specific Method Statement required for contaminated ducts and asbestos ductwork. Operatives advised of risk of back strain. Reminded of COSHH rules for using protection against dust in typical air conditioning ducts etc. For toxic contaminants (fume cupboard extracts, dust control plant in factories) informed as to risk of exposure to dust arising fi-om work. Site safety arrangements, including emergency procedures, to be included in briefing to operatives. Operatives required to use lifting aids whenever possible, and team work on the same basis. If contaminants present, advised of control measures to be employed. Induction for all operatives. Manual handling - briefing on safe techniques. Use of lifting equipment - hoist, Genie lift, etc. requires training for competency and awareness of potential faults. Contaminants - advised of COSHH or asbestos control measures. Check required at commencement that arrangements are in force. Periodic checks during work. Access to each work area to be safe. Access to be suitable for movement of ductwork sections, equipment and operatives. No special requirements for uncontaminated ductwork. Area to be closed for access during removal of contaminated ductwork. May require area to be sealed off. All lifting equipment to be checked by competent person. Standard site first aid, fire protection, evacuation, accident reporting and investigation. For contaminated ductwork, procedure for spillage's etc. to be included in Method Statement. Client to be requested to provide information on previous use of air handling system. If contaminants suspected, client to provide analysis, or access and authorisation for samples to be taken and analysed. For contaminated ductwork, the Method Statement to include the precautions associated with the toxic materials identified. If materials are unknown, the Method Statement to detail precautionary arrangements to minimise breathing in dust and contaminating skin during removal and disposal. Safety footwear. Skin and respiratory protection may be required. Use of access equipment (mobile towers, etc.) if applicable. Manual handling of materials, equipment to work area. Method Statement required for contaminated ductwork.

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HVCA Site l work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc. Information

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RISK ASSESSMENT SUMMARY PART 2 ( Ref. No. RA 3

Installing ductwork Back strain, sealants (lungs, eye, skin), power tools, and falls.

DETAILS OF CONTROL MEASURES Method Statement on erection sequences for hangers, sections etc. General guidance for operatives on safe working on site. Operatives advised of risk of back strain. Reminded of COSHH rules for using sealants.

Site safety arrangements, including emergency procedures, to be included in briefing to operatives. Operatives required to use lifting aids whenever possible, and team work on the same basis.

Induction for all operatives. Manual handling - briefing on safe techniques. Use of lifting equipment - hoist, Genie lift, etc. requires training for competency and awareness of potential faults. Sealants - COSHH procedures. Check required at commencement that arrangements are in force. Periodic checks during work. Access to each work area should be safe. Access to be suitable for movement of ductwork sections, equipment and operatives. No special requirements. All lifting equipment supplied to site to be checked by competent person. Guidance on safety with power tools required. Standard site first aid, fire protection, evacuation, accident reporting and investigation. No special requirements unless work taking place inside ducts, in which case operative should be in two-way communication with colleague outside. COSHH assessments should be available and checked for materials including sealants to be used. For work inside ducts, particular care required (confined space). Safety head protection. Safety footwear. Safety gloves and goggles if appropriate. Use of access equipment (mobile towers, etc.) if applicable. Power tools procedure. Manual handling of materials, equipment to work area. SPECIM

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ENCA Site / work location Assessment for: Significant risks:

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HVCA Risk Management Manual Julv 2OOC


Painting the inside of a tank (excluding recommissioning) Asphyxiation, exposure to dangerous chemicals, confined space evacuation, chemicals on skin, lighting failure DETAILS OF CONTROL MEASURES Method Statement. Permit to Work. Company procedure for tank work. Refer to HSE Document GS5. Operatives advised of risks associated with confined space work - chemicals and lack of oxygen - and importance of following rules.

Detailed briefing required on Method Statement and Permit to Work.

Induction for all operatives. Detailed training and refreshers for all operatives on safety in confined spaces, and on checking, use and maintenance of respirators. Detailed check required before each Permit is signed. Constant supervision by competent person throughout work. Access to tank to be safe and checked by competent person. Access to be suitable for emergency evacuation of operatives. Confirmation in writing that tank is isolatedflocked off. Confirmation that tank has been purgedlcleaned from previous stored material. (Or COSHH Assessment of residues required before entry). Air quality to be tested before entry. Air supply required to tank. Emergency evacuation equipment to be available throughout work. Quality of air supplied to tank to be tested. Lighting provided + back up system (all intrinsically safe if necessary). Emergency rescue arrangements, documented and tested on site. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Constant two-way communication between operatives inside tank and staff outside capable of mounting evacuation procedure. COSHH assessments should be available and checked for paints to be used. Where practicable, low toxicity paints to be used. Also assessment if residual contamination within tank. Air fed respirators required for emergency evacuation team to use. Respiratory protection may be specified in COSHH assessment. Safety footwear, hard hats and goggles may be required. Provision of breathable air from air compressor - requires air quality to be tested. Equipment to be used in tank may require inspection/checking. Manual handling of materials, equipment to work area. SPECIM

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HVCA Site / work location Assessment for: Significant risks:


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Electric Arc Welding (Not in Confined Space)* Fire and bums, arc eye, exposure to fumes, electrical risks, back strain (manual handling of equipment).

DETAILS OF CONTROL MEASURES Hot work permit to control fire risk. Company procedure andlor HVCA Welding Guide. General guidance for operatives on safe working on site. Operatives advised of risk of arc eye, burns, breathing in fumes, causing fire. Site safety arrangements, including emergency fire procedures, to be included in briefing to operatives. HSE PM64. Induction for all operatives. Operatives engaged in work to be trained, competent under close supervision of competent person. Check required at commencement that arrangements are in force. Periodic checks during work. Access to each work area should be safe. Access to be suitable for movement of welding equipment and operatives. Local exhaust ventilation provided to fixed welding positions (bench work), to site positions where reasonably practicable. Area should be generally well ventilated. Welding not permitted close to flammable materials without taking special precautions. Equipment should be checked prior to use by a competent electrician, and visually examined by the welder. Welding screens should be used. Fire extinguishers should be to hand. Work requires electrical isolation within 3m of welding set. Fire protection arrangements should be advised to operative. Work should cease minimum of one hour before leaving site, and checked prior to leaving. Standard site first aid, fire protection, evacuation, accident reporting and investigation. -

No special requirements unless client requires participation in Permit. Access to completed work to restricted until cool. COSHH assessments should be available and checked for welding h e protection. Safety footwear and head protection may be required. Welding eye protection required. Respirator required if absence of local exhaust ventilation. Welding leathers (skin burns). Use of access equipment (mobile towers, etc.) if applicable. Procedures for safety with electrical equipment on site. Manual handling of materials, equipment to work area. * Note: for welding in confined space - draft special Method Statement

to include Hot Work Permit: provision of ventilation, detection systems, flammables, intrinsically safe electrics, segregation of area, two man working (one to remain outside)

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HVCA Site / work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc.

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Brazing and Bronze Welding (oxy-acetylene & oxy-propane) Fumes (which may contain cadmium), fire and burns.

DETAILS OF CONTROL MEASURES Hot work permit to control fire risk. Company procedure andlor HVCA Welding Guide. General guidance for operatives on safe working on site. Operatives advised of risk of fume exposure, burns, causing fire.

Site safety arrangements, including emergency fire procedures, to be included in briefing to operatives. Forced ventilation to be used if in poorly naturally ventilated area.

Induction for all operatives. Operatives engaged in work to be trained, competent welders or under close supervision of competent person. Emphasis the need to avoid overheating zinc in filler rod, which generates toxic fumes. Check required at commencement that arrangements are in force. Access to each work area should be safe. Access to be suitable for movement of brazing equipment and operatives. Gas bottles should be moved and used on trolleys, securely fastened (or fixed to wall for bench work). Local exhaust ventilation or forced ventilation should be provided to fixed brazing positions (bench work), to site positions where reasonably practicable. Area should be generally well ventilated. Brazing not permitted close to flammable materials without taking special precautions. Equipment should be checked prior to use. Flash back arrestors should be fitted to gas bottles. Fire extinguishers should be to hand. Fire protection arrangements should be advised to operative. Work should cease minimum of one hour before leaving site, and checked prior to leaving. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Client may require participation in Hot Work Permit. COSHH assessments should be available and checked for brazing fume protection - where practicable cadmium-free brazing alloys should be used. Safety footwear and head protection may be required. Respirator required if absence of adequate ventilation. Welding leathers (skin bums). Use of access equipment (mobile towers, etc.) if applicable. Manual handling of materials, equipment to work area.

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HVCA Site 1 work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc.

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J%CA Risk Management Manual July 2000


Pipe Soldering Fumes, fire and burns.

DETAILS OF CONTROL MEASURES Hot work permit to control fire risk. Company procedure andlor HVCA Welding Guide. General guidance for operatives on safe working on site. Operatives advised of risk of h e exposure, burns, causing fire.

Site safety arrangements, including emergency fire procedures, to be included in briefing to operatives. Forced ventilation to be used if in poorly naturally ventilated area.

Induction for all operatives. Operatives engaged in work to be competent or under supervision of competent person. Emphasis on need to avoid overheating, and cleaning area of dust (sub-floors) before work commences. Check required at commencement that arrangements are in force. Access to each work area should be safe. Area should be generally well ventilated. Soldering not to be undertaken close to flammable materials without taking special precautions. The sub-floor, which may contain dust which can ignitelexplode, should be inspected and cleaned if necessary. Equipment should be checked prior to use. Fire fighting equipment. Fire protection arrangements should be advised to operative. Work should cease minimum of 30 minutes before leaving site, and checked prior to leaving. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Client may require participation in Hot Work Permit. COSHH assessments should be available and checked for soldering fume protection. Safety footwear and head protection may be required. Respirator required if absence of adequate ventilation. Manual handling of materials, equipment to work area.

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Assessment for:

The above controls have been selected to protect the health and safety of operatives and others that may be affected by the work. The controls have been designed to protect against the risks recorded on kisk Assessment Summary Part 1. This general guidance should only be used when it is appropriate to specific site conditions.


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The above controls have been selected to protect the health and safety of operatives and others that may be affected by the work The controls have been designed to protect against the risks recorded on Risk Assessment Summary Part 1. This general guidance should only be used when it is appropriate to specific site conditions.



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Pressure Testing Failure of system under pressure may cause explosion, rupture or sufficient movement to cause personal injury. Note: Bursting of any vessel due to pressure or vacuum is a Statutory Dangerous Occurrence under RIDDOR and may require reporting to HSE. DETAILS OF CONTROL MEASURES General Company Procedure for Pressure Testing. HVCA Guide for Site Pressure Testing (TR6) used as basis for work. Operatives advised of risk of system failure during test capable of causing injuries. High risk is associated with pneumatic testing significantly above atmospheric.

Operatives need to respect distance requirements and use eye protection.

Induction for all operatives. Advised of system for pressure testing, need to leave certain areas during high-pressure test, correct use of eye protection. If Permit to Work used, training required on its use. Check required at commencement precautions in place - may require a Permit to Work to control arrangements on site. Access restricted to areas subject to pressure test. Not applicable. If pressure generated by a higher than required pressurised medium - pressure release valve discharging safely, reducing valves, stop valves and gauges required. Pressure test gauges to be calibrated recently in the required range. All vulnerable items, such as meters and pressure switches, removed before test. Reliance not placed on closed valves - blanked off. System inspected in detail for soundness before test, tests on brittle elements to be avoided. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Test should be to lowest acceptable pressure - risks increase with pressure. This should be discussed with the specifier. During high pressure testing, areas should be clear of other personnel including other Contractors' operatives. Not applicable except that any corrosive or other dangerous substances should be effectively isolated. Eye protection for those working close to pipework under test. The sequence of a test should be documented, with leak testing always preceding pressure testing. Each part of the test, from filling a Mains Supply Pipe to release of pressure should be controlled as a risk element of the formal test itself.

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Use of Portable Pipe Threading Machines Physical injury from contact with rotating tubes; Skin irritation from cutting fluids

DETAILS OF CONTROL MEASURES Guidance Note: PM1 Guarding of Portable Pipe Threading Machines.

Operatives advised of risk of contact with and entanglement in rotating tubes, even when moving slowly.

Machine not to be used unless guards in position. Loose clothing, cloth rags etc. not to be used, to avoid entanglement. Electrical connections inspected to ensure in good condition.

Operatives authorised to set up and use machines to be trained in correct procedures. Check machine suitably guarded and sited in area free of obstructions, and not creating obstacle to others working in vicinity. Check machine stops when foot switch released. Free of obstructions and tripping hazards. Not sited on a site thoroughfare. Adequate working space around machine. Lighting suitable, flooring in good condition without deposits of grease etc. (slips and trips to be avoided). 1 lOV supply. Foot switch wired in. Revolving tubes and ends guarded to prevent access. Warning notices fixed. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Not applicable. COSHH Assessments for cutting fluids and other lubricants. Do not wear gloves when machine is rotating pipe - gloves may be worn at other times for the carrying of pipes etc. Eye protection may be required. Refer to Manufacturer's instructions for use and maintenance.

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Example Risk Assessment To use - Read carefully and check speciflc site conditions




Instruction

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Pipe Work Installation Falls from height, back strain, eye injuries, minor physical injuries (tools), noise (confined, reverberant spaces), joint sealants (skin, eyes). I

DETAILS OF CONTROL MEASURES Company Policy - operatives to be experienced or work under supervision of experienced, competent person. Operatives advised of risks of injury from falls from height, carrying long lengths of pipe (particularly large diameter), arising from tool use and of noise in confined areas.

Operatives instructed in system of work required to protect against risks described - correct use of equipment and eye protection. Use of hearing defenders in noisylreverberant areas.

Induction on safe site working. Training on good working practices with tools. Precautions against eye hazards and noise. Importance of using correct drills for anchors (to achieve required pullout strengths).

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Cistern CleaningICoating Falls from height, asbestos and fibreglass fibres, heat (roof voids), use of cleaning materials and coating paint (skin contact, vapour).

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DETAILS OF CONTROL MEASURES Company Policy - wherever practicable, teamwork for roof void work.

Operatives advised of risks of injury from falls from height, heat stress, fibre exposure, use of paints and skin problems.

Operatives instructed in system of work required to protect against risks described. Advised to look out for suspicious fibrous material (asbestos).

Induction on safe site working. Training on good working practices with tools. Check on commencement that work area is satisfactory. Access may be awkward in places, and requires some pre-planning to ensure appropriate access equipment available. Reasonable lighting. If area very hot, will require fans to cool, and a worklrest regime to avoid hypothermia. Brushes to be cleaned after use - but skin not to be cleaned with same solvent. Use suitable skin cleanser. Standard site first aid, fire protection, evacuation, accident reporting and investigation. No special requirements. Coating paints require COSHH assessment. Primary requirement to protect skin and eyes, and ensure good ventilation.. Skin and eye protection may be required. If ventilation not adequate, may also require respirator for solvent vapour - if possible select non- solvent paint in these circumstances. Avoid installing step-down transformer inside cistern. 1 lOV supply should be provided from outside wet working area. Guidance on manual handling of equipment.

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Example Risk Assessment To use - Read carefully and check speczjic site conditions


HVCA Site / work location Assessment for: Significant risks:


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Dismantling Boilers etc. Physical (crushing) injury, eye injury, dust exposures, asbestos, back strain injury.

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DETAILS OF CONTROL MEASURES Company Policy - Boiler removal sequence to be documented. Where possible, manufacturer contacted for guidance. Sequence to stipulate order for removal of tie rods, position of supporting jacks, etc. Operatives advised of risks of injury from unsupported sections falling, and risk associated with materials cont.rninating/forming boiler..

Operatives instructed in system of work required to protect against risks described - correct use of jacks etc. forming a temporary works scheme to support sections.

Induction on safe site working. Training on good working practices during work, and requirement to refer at all times to sequence plan. Supervision required during works, of a competent experienced person. Access may be awkward in places, and requires some pre-planning to

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hazard, and of back strain likely if boiler inappropriately handled.

Operatives instructed in system of work required to protect against risks described - sequence laid down in CORGI Guide.

assessmen

vent to atmosphere; Make good joints and inspect; Reconnect and Test. Note: For large diameter pipework, requiring welding, it must be



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ENCA Site l work location Assessment for: Significant risks:


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Fan Coil Installation Falls from height, back strain, electrical hazards, eye injuries, minor physical injuries (tools), noise (confined, reverberant spaces), joint sealants (skin, eyes). DETAILS OF CONTROL MEASURES Company Policy - operatives to be experienced or work under supervision of experienced, competent person. Operatives advised of risks of injury from falls from height, handling heavy plant, arising from tool use and of noise in confined areas.

Operatives instructed in system of work required to protect against risks described - correct use of equipment. Use of hearing defenders in noisylreverberant areas, gloves to protect hands etc.

Induction on safe site working. Training on good working practices with tools. Precautions against falls, back strain, electrical hazards, noise etc. Importance of using correct drills for anchors (to achieve required pullout strengths). Occasional checks that equipment being used correctly, and that suitable

ment available. Use of mobile towers

Ensure isolation of associated services before commencing to install and connect up. Visually inspect for quality of installation before SPECIM

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HVCA Site / work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc. Information

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Flue Liner Installation Falls from height, back strain, hand injuries.

DETAILS OF CONTROL MEASURES Company Policy - operatives to be experienced or work under supervision of experienced, competent person. Operatives advised of risks of injury from falls from height, carrying flue liner and handling sharp metal edges.

Operatives instructed in system of work required to protect against risks described - correct use of access equipment and hand protection.

Induction on safe site working. Training on good working practices with tools. Precautions against falls, back strain and hand injury. Competent inspection of stack to ensure security, and advise on access. If work of short duration (less than 3 hours), and roof not steeply pitched, weather conditions reasonable: Tied ladders, roof ladders etc. to be used. If work for longer period, access difficult, steeply pitched roof, etc.: scaffoldledge protection will be required. Safe access to be assessed before commencement. Work to cease in severe adverse weather conditions. Tools responsibility of individual operatives. Standard site first aid, fire protection, evacuation, accident reporting and investigation. No special requirements. Not applicable. Hand protection (cuts), head protection (footing ladder etc.). Kinetic handling training required for manual tasks.

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Handling Asbestos Materials Inhalation of asbestos dust - can cause cancer

DETAILS OF CONTROL MEASURES Company Policy - for unlicensed Contractors only asbestos cement materials may be handled in any quantity, for any significant length of time. Operatives advised of risk asbestos, and the need to take sensible precautions as it has in the past been so widely used in buildings that it may be found during any building services work.

Any material, which is suspected of being asbestos, should be drawn to the attention of the supervisor, and work avoided which could damageldisturb the material until it has been identified. For cement products, and occasional handling of ceiling tiles etc., simple precautions to be followed to minirnise dust generation.

Induction for all operatives. Advised of simple asbestos control measures for cement products and movement of few ceiling tiles. Check required at commencement that asbestos materials are identified if present in work area. Not applicable. Environmental survey may be required to identify asbestos materials as absent or present. Not applicable. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Client to be requested to provide information on materials known or suspected to be present within buildings. Not applicable to asbestos - but assessment of asbestos work is required in a comparable form to that for hazardous substances. Removal of asbestos cement ductwork etc. may require use of disposable or similar suitable respirators. Cement ductwork, removal to be carried out minimising breakage, sections to be wrapped and removed to secure skip for disposal. Dust arising to be damped and wiped up, not dry swept or vacuumed. Ceiling tiles, if not fixed but resting on support framework, may be moved carefully avoiding damage to edges. Movement of more than a few will require licensed Contractor and full control measures. Pipework insulation, avoid causing any damage. Work on or with insulation will require licensed Contractor and full control measures.

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Excavations Injury from collapse of excavation, buried services, vehicles tipping into trenches. DETAILS OF CONTROL MEASURES Company Policy - operatives to be experienced or work under supervision of experienced, competent person. Operatives advised of risks of hitting buried services, trench collapse or vehicles entering excavation.

Operatives instructed in system of work required to avoid hitting buried services, trench collapse or vehicles entering excavation.

Induction to include care to be taken by when working in or adjacent to excavations. Supervisor responsible for daily/weekly inspections to be specifically trained on requirements under the Regulations. All operatives to be aware of requirements to protect excavation from collapse (shoring and propping, etc.) prior to working in trench. Inspect excavations over 1.2m deep daily. Thoroughly examine weekly, make entry on Form 91 Part 1 Section B Essential to restrict access to edges of excavation of vehicles, plant, machinery (to avoid risk of collapse). Access ladders must extend minimum of lm above stepping off point, and be securely tied. Bridge walkways at crossing points. Personnel are not to access excavations unless safe to do so - inspections. Evaluate ground conditions to evaluate nature, groundwater, nearness of buildings or traffic, material stacked near edge etc. Weather conditions should be considered when planning shoring and propping of trenches. Equipment for checking proximity of buried services (to supplement review of available plans). Access equipment, guardrails or covers (for excavations greater than 2m), notices warning of dangers, materials to shore and prop against collapse. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Other workers in vicinity should be made aware that vehicle and personnel movement close to the edge of an excavation is prohibited. Not applicable, except on contaminated ground where a COSHH evaluation of ground contaminants will be required to determine protection required. Hard hats, protective footwear (may require protective wellington boots if significant groundwater), protective clothing if adverse weather conditions. Detailed review of available plans for identification of buried services.

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Example Risk Assessment To use - Read carefully and check speciJc site conditions



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HVCA Site l work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc. Information

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Roof Work Falls from height of persons, materials/tools

DETAILS OF CONTROL MEASURES Company Policy - operatives to be experienced or work under supervision of experienced, competent person. Operatives advised of risks of falling during work on roofs, reminded that falls from height are a common cause of fatal accidents.

Operatives instructed in system of work required to avoid falls, where appropriate this to include the inspection of edge protection, the wearing of harnesses and other precautions.

Induction to include care to be taken by when working at heights. Supervisor responsible for inspection of edge protection to be specifically trained on requirements under the Regulations. All operatives to be aware of requirements to protect themselves from falls, and to prevent the fall of materials/tools. Roof work is intrinsically dangerous, and requires close supervision by experienced and competent supervisors. 1. Flat Roofs: edges and openings to be protected - rigid guard rail set

back from edge, rails and toe-boards around openings unless covered/secured, or concrete upstand serves as toe-board.

2. Sloping Roofs (greater than 100 Pitch): not in adverse weather, roof ladders and crawling boards, anchorage on opposite slope (not ridge capping), barriers at lower edge capable of holding slipping operative for works lasting more than 15 minutes.

3. Fragile Roofs: evaluate access before work to identify safe routes, areas that require crawling boards, railing off, etc.

Weather - prohibition on work in high winds, ice, snow, etc. See Access. In addition, where safety nets are used, they should be erected close to the working level. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Workers at ground or on lower levels should be made aware of roof work, to ensure that head protection is worn. Not applicable. Harnesses with inertia reels or other fall arrestors should be considered. If required, they should be fixed to suitable anchorage points. If a harness, belt, reel, arrestor has been subject to a shock load, i.e. in a fall, it should be replaced immediately. Access arrangements to reach the roof, for personnel and materials (scaffolding, ladders, and hoists), require consideration.

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Example Risk Assessment - To use - Read carefully and check specific site conditions

I HVCA I RISK ASSESSMENT SUMMARY PART 2 1 Ref. No. RA 20 Site 1 work location Assessment for: Significant risks: CONTROL ITEM Documents

requirement to electrically isolate before work commences, minimising manual handling of access equipment and luminaires. I

InstallingIReplacing Luminaires Falls from height, electrical risks, manual handling

DETAILS OF CONTROL MEASURES Current IEE Regulations (BS 7671). Company policy on competent

Procedures etc. Information

Instruction

persons requires qualified electrician to carry out or supervise. Operatives advised of risks of injury from falls from access equipment,

Training

Operatives instructed in system of work required to protect against risks described - importance of electrical isolation and correct use of mobile towers etc.

Induction to include Company policy on low voltage work. Trained in methods for electrical isolation and locking off. Use of assessment for

Supervision Mobile Towers. Qualified electrician, having attended 16th Edition conversion course.

Access Check that isolation procedure satisfactory. Access to working at height, may require mobile tower or use of client's


COSHH

access (cradles etc.) requiring training or client to operate. May need to restrict access to persons beneath the work area. Standard equipment to be used. Standard site first aid, fire protection, evacuation, accident reporting and

Communications

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investigation. Client advised of isolation and locking off. Workers at ground or on

Other Procedures

Competent Persons

- - lower levels should be made aware of high level work. Not applicable. Harnesses with inertia reels or other fall arrestors should be considered

I if access not as safe as would be provided by a suitably guarded and railed scaffold. Mobile powered lifts require specific training, supervision etc. and an evaluation of the work area to ensure that they may be moved safely. Access equipment and materials may represent a manual handling problem, and mechanical aids and teamwork should be used to establish site. Old fluorescent tubes to be disposed of safely. Insofar as electrical work is assigned to a qualified, experienced electrician or is under the site control of such a person, he is primarily responsible for ensuring that good practice is followed in order to avoid electric shock, burns or fire.



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Cable Pulling Physical Injury, Falls from Height.

DETAILS OF CONTROL MEASURES Work to be preceded by documented route survey.

Operatives advised of risk injury from energy potential of cables under stress, and from access.

Operatives instructed in system of work required to protect against risks described - essential to follow specification and correct use of equipment.

Induction training on safe site working, training in use of hoists, blocks and tackle, dynamometers and other equipment. Operatives to be trained on signals to be used during work to commence and stop pulling. Training required for drum handling. Most jobs will require the constant involvement of an experienced and competent supervisor. Survey should identify areas with specific access problems. Care should be taken when relying upon trays and other installed equipment to assist in taking weightlaiding balance. Reasonable lighting. May need to seal off area due to risks to others. Over-stressing insulation may cause electrical accident during testing/commissioning or later. Lifting and pulling equipment should be inspected before use and used bylunder supervision of trained persons. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Communication during pulling required ensuring that over-stressing does not occur. Applicable to cable jointing only - review appropriate assessments. Stout industrial gloves recommended. Safety footwear and helmets required in most situations. The route survey and specification should be checked to ensure that recommended maximum bending radii are not exceeded. Temperature ranges should be checked for maximum/minimum. Cable should be pulled smoothly at constant speed (minimum Sdmin). Cable drums to be chocked at floor level. If stacked, battens to be used between adjacent flanges. SPECIM

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Example Risk Assessment To use - Read carefully and check speczpc site conditions


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Installation of Tray WorWElectrical Trunking Falls from height, eye injuries, minor physical injuries (tools), noise (confined, reverberant spaces). DETAILS OF CONTROL MEASURES Company Policy - operatives to be experienced or work under supervision of experienced, competent person. Operatives advised of risks of injury from falls from height, arising from tool use and of noise in confined areas.

Operatives instructed in system of work required to protect against risks described - correct use of equipment and eye protection. Use of hearing defenders in noisy/reverberant areas.

Induction on safe site working. Training on good working practices with tools. Precautions against eye hazards and noise. Importance of using correct drills for anchors (to achieve required pullout strengths). Occasional checks that equipment being used correctly, and that suitable

Access



PPE

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Access may be awkward in places, and requires some pre-planning to ensure appropriate access equipment available. Reasonable lighting. Tools responsibility of individual operatives. Standard site first aid, fire protection, evacuation, accident reporting and investigation. No special requirements. Not applicable, unless drilling for fixings generates unusual amounts of dust - in which case Nuisance Dust assessment required. Eye protection for drilling, especially when above head. In reverberant areas (plant rooms etc.) may require hearing defenders (standard issue muffs) during drilling.

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Low Voltage Electrical Work (up to 415 volts) Electric Shock, Burns, Fire Other risks associated with location

DETAILS OF CONTROL MEASURES Company Policy - Guide to work on low voltage systems. HSE Guides HS(R)18, HS(R)25, PML28. Operatives advised of risks of electric shock, burns, and fire. Operatives instructed in system of work required to protect against risk for themselves and others. Induction to include basic guidance on Company procedures for electrical work. Qualifications for competent persons (electricians) to be checked and recorded. Work on or near live conductors to be carried out by competent electrician or under direct supervision of competent electrician. Wherever possible, work to be carried out on dead equipment, supervisor to authorise where this is not practicable. For observation of live electrical equipment, the minimum safe distance is lm. Reasonable lighting. Prohibition on unauthorised persons. Test equipment shall be proprietary: hand-held spring-shrouded probes for circuits fused at maximum 125A; no hand-held probes where there is a risk of hand contact with bare, live conductors - fixed probes installed on dead circuit required. (See HSE Guidance Note GS 38). Live work - rubber mat (BS 921), temporary insulation material, insulated tools, danger notices to indicate live part of system. Electric shock intervention and resuscitation placard information to be imparted to operatives. Portable C02 or dry powder extinguisher to hand. Standard evacuation, accident reporting and investigation. Isolation of equipment may require communication with third parties, to ensure system remains locked off. If live work unavoidable, two person teams should be in good communication. Not applicable. Not applicable for dead work. For live work, rubber gloves to BS EN 60903 (both persons). All work is to be effected in accordance with IEE Regulations and guidance. No seals placed by Electricity Companies shall be broken, or final connections made to cutouts or meters. A work schedule shall be used where the work is of a complex nature (metering circuits, switchgear, parallel circuits, etc.). Isolation procedures shall include for backfeeds, and always require two separate independent actions to restore power. If essential to work adjacent to bare live parts, or on systems above 125v live, operative to be accompanied. Electrical work assigned to qualified, experienced electrician or is under the site control of such a person, he is primarily responsible for ensuring that good practice is followed.

SPECIMEN




Information

Instruction


Access

Environment

Equipment

Emergencies


Competent Persons



Electrical Testing and Commissioning (Setting to Work) Electric Shock, Burns, Fire. DETAILS OF CONTROL MEASURES Company Policy - all work to be carried out in accordance with relevant electrical engineering and other standards. Tests to be controlled by Permit to Work. Operatives advised of risks of electric shock, bums and fire associated with parts of system being energised, risk of machinery moving, etc..

Operatives instructed in system of work required to protect against risks described.

Work to be carried out by qualified competent persons. Work to be carried out under the supervision of an experienced competent person to manage the Permit to Work. Access restricted to authorised persons in each area energised, during test. No special requirements, except to ensure each area to be energised is fiee fiom water ingress etc. or any other factor which could create a hazard during the test. Proprietary test equipment only to be used. All test leads to be checked for defect fiee insulation and fused. Electric shock intervention and resuscitation placard information to be imparted to operatives. Portable C02 or dry powder extinguisher to hand. Standard evacuation, accident reporting and investigation. Essential those all in building are aware that system is to be energised. Not applicable. For live work, rubber gloves to BS EN 60903 (both persons). Prior to commencement, checks required: secure connections; tools and loose materials removed; temporary screens, connections removed; temporary earths removed; insulation and earth continuity tests satisfactory; notices removed; appropriate fuses and links in place; equipment covers and doors closed wherever possible. All machinery liable to commence movement on energising to be identified, and suitable precautions (guardingldistance) taken. Checks to be documented in Permit to Work. Insofar as electrical work is assigned to a qualified, experienced electrician or is under the site control of such a person, he is primarily responsible for ensuring that good practice is followed in order to avoid electric shock, burns or fire.

SPECIMEN

Example Risk Assessment To use - Read carefully and check specijic site conditions



Information

Instruction

Training

Supervision

Access Environment

Equipment

Emergencies

Communications

COSHH PPE Other Procedures

HVCA Risk Management Manual J ~ V 2000


Using Lift Trucks Injury from collision with persons and other objects

DETAILS OF CONTROL MEASURES Approved Code of Practice: Rider Operated Lift Trucks and Driver Training. Guidance Booklet HS(G) 6 Lift Trucks Training of operatives is most significant control measure. Operatives advised of risk of injury from collisions, overturning etc.

Only operatives in possession of a Certificate of Competence and authorised may operate a Lift Truck. The Certificate must relate to the typelmodel, which is to be operated.

Formal, approved training course required. Induction to include care to be taken by others when working in an area where lift trucks are operated. Check required at commencement that only authorised persons are to operate trucks, and that the area is suitable for the type of truck to be used. Not applicable. Ensure that ground conditions are appropriate for the type of truck to be used e.g. rough terrain or level and firm. Check that truck is capable of the capacity, height and reach required for the task. Truck should be subject to Planned Preventative Maintenance. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Trucks in use in busy areas to be fitted with sounderslflashing lights to warn others. If traffic routes of pedestrians and trucks coincide - warning signs indicating priorities to be posted. Not applicable. Not applicable.

SPECIMEN




.


Information

Instruction

Training

Supervision

Access

Environment

Equipment

Emergencies



Erecting/Using/Dismantling Mobile Towers Falls from height, contact with live services, back strain.

DETAILS OF CONTROL MEASURES Construction (Health Safety and Welfare) Regulations 1996 (Schedules 1,2&7) apply. Company Policy - only trained persons, with knowledge and experience, are authorised to erect mobile scaffolds. HSE Guidance Note GS 42. Manufacturerls/Supplier's Manual to be available on site for guidance. Working platform to be secure and closely boarded (min. 38mm). Note: Maximum height 9.6m (or 12m if securely tied in to a structure).

For Mobiles over 2m in height: Thoroughly inspected by a competent person before use and thereafter every seven days, or after any event likely to affect its strength or stability. Every seven days a report is required- (see Cons(HSW)Regs- Reg29 & schedule 7).* Operatives advised of risks of falls - largest single cause of serious accidents in construction industry.

Company procedures for access equipment to be followed, together with guidance in manufacturer's manual.

To be authorised person to erect scaffold, must attend a formal mobile scaffold training course. Ensure only authorised persons and those under their direct supervision erect mobile. Work area to be checked for uneven ground, services, beams etc. which could cause accident during erection and movement of mobile tower. (Note: Towers to be cleared of operatives and materials before moving). Ground to be level and firm. Reasonable lighting required, absence of obstacles to free movement wherever possible. Tower components to be inspected by competent person at commencement of erection, to ensure in a satisfactory state and all items required, including outriggers, guard rails and toeboards present. Standard site first aid, fire protection, evacuation, accident reporting and investigation. No special requirements. Not applicable. Safety footwear and head protection required. Manual handling of materials, equipment to work area.

SPECIMEN

Example Risk Assessment To use - Read carefully and check specijic site conditions


HVCA Site 1 work location Assessment for: Significant risks: CONTROL ITEM Documents Procedures etc. Information

Instruction

Training

Supervision


Emergencies


Other Procedures

Maintenance


RISK ASSESSMENT SUMMARY PART 2 1 Ref. No. RA 27 ,

Use of Cartridge Operated Fixing Tools Eye Injury, Other physical injury, and noise exposure.

DETAILS OF CONTROL MEASURES Company Policy: only authorised persons to use cartridge operated tools. Method of working described in manufacturer's handbook. Operatives advised of risks from gun, directly and from surfaces being fixed and damage to hearing from sustained use.

Use of cartridge tools discouraged. Eye protection to be worn during loading, firing, unloading or maintaining tool. Others must be kept away from area during use. Hearing defenders to be worn. HSE Guide PM14.

Operatives to be authorised must be in receipt of instruction and training from manufacturer's representative or other competent person. Check that cartridge tool is necessary - otherwise use alternative. Check that only authorised, trained person is using tool. Clear area of others. Check that eye protection and hearing protection is in use. Access to the work area should be restricted. Not to be used where there is a risk of fire or explosion. Captive plunger (not direct action) tool to be used. Pins and cartridges to be supplied specifically for the tool. Splatter shield to be in place. Bucket of water available (to hold cartridges removed after a failure to fire twice). Unload when not in use. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Necessary to restrict access to work area. Not applicable. Eye protection to BS EN 166. Hearing defenders. Safety footwear and head protection may be required. Select minimum force cartridge suitable for the job. Do not use on hard material (such as hardened steel, marble). Do not fix where another fixing has been driven. In material such as concrete, fix min. 50mm from nearest fixing, and 63mm from edge. In steel, fix further than 3 diameters of fixing pin or 25mm, whichever is greater. If there is a misfire, leave tool against work surface, reset and fire again. If it further misfires, leave against work surface with trigger depressed for 30 secs, and then remove cartridge to a bucket of water.

By trained person, in accordance with manufacturer's guide. SPECIM

EN





Instruction

Training

Supervision

Access Environment


Communications

COSHH

PPE

Other Procedures



Using A Compressed Air Tool Foot injury, eyes (flying chips) and hearing impairment. Back strain (carrying tools). Vibration white finger.

I

DETAILS OF CONTROL MEASURES Company Policy - operatives to be trained and authorised to use tools. Manufacturers' handbooks. Operatives advised of risks of injury from compressed air, from tool during use, chips flying into eyes and to hearing impairment from concrete breakers etc.

Operatives instructed in system of work required to protect against risks described - correct use of equipment and eye and foot protection. Use of padded gloves, especially in cold weather.

Induction to include the need to avoid working close to someone else using noisy tools. For authorised operatives, instruction in the use of each item of equipment and manufacturer's handbook read and understood. Occasional checks that equipment being used correctly, and that suitable PPE being used. No special requirements, except reasonable footing for balance. Reasonable lighting. May need to seal off area due to noise and/or dust. Check hoses clean and dry, no leaks, matching connections. Standard site first aid, fire protection, evacuation, accident reporting and investigation. Workers adjacent should be made aware of potentially noisy work, to ensure that distance is maintained or hearing protection worn. Not applicable.

Many compressed air tools (windy spanners etc.) do not require special precautions. Some, however, generate significant noise and hearing defenders are required for these (breakers, etc.). Noise assessment required confirming requirement. Statutory requirement for examinations of air receivers (greater than 2501 capacity). SPECIM

EN

Example Risk Assessment To use - Read carefully and check speczjic site conditions



Instruction

Training

Supervision


Emergencies


Maintenance


RISK ASSESSMENT SUMMARY PART 2 1 Ref No. RA 29

Use of Hand Tools Eye Injury, Other minor physical injury

DETAILS OF CONTROL MEASURES ,

Operatives are responsible for ensuring that their own tools are in good condition, and are the correct tools for the job. Operatives advised of risk of eye injuries, and other minor injuries, which can arise from poor maintenance or incorrect use of hand tools and extension leads. Operatives required to inspect their tools before each task and ensure that they are in good condition. Aspects of tool use and maintenance standards are incorporated into induction and general training. Specific training for special tasks requiring a higher level of competency. Remind operatives occasionally of the need to check their own tools. Intervene if operative is identified using a poorly maintained or inappropriate hand tool. Not applicable. Not applicable. Hammers: Head secure to shaft; shaft smooth (no splits)

Head in good condition - no chips, not round edged Handle not bound with any material

Chisels: Used with eye protection Kept in good condition - sharp, without mushroom heads, heads free from oil and grease

Screwdrivers Not carried in pockets, correct size and shape used for work, workpiece not held in free hand

Electric Drills 1 lOV type or used with RCD, checked regularly for electrical safety, Correct drill bit for material in use, kept sharp. Check before drilling to ensure avoiding services.

Standard site first aid, fire protection, evacuation, accident reporting and investigation. Not applicable. Not applicable. Eye protection required when using cold chisels, electric drills etc. When using tools on or adjacent to electrical equipment, ensure equipment is isolated and locked off. Some tools, such as chisels, require periodic maintenance to use them safely.

SPECIMEN




Instruction

Training

Supervision

Access

Environment

Equipment

Emergencies


Other Procedures



General Manual Handling of MaterialsIEquipment Back strain injury, foot injury (heavy items).

DETAILS OF CONTROL MEASURES General Company Policy on Manual Handling.

Operatives advised of risk of back strain and foot injuries arising fiom a wide variety of tasks to be carried out on site.

Operatives required to avoid manual handling, which they believe may cause them injury - beyond their capacity. To make use of lifting aids, hoists etc. wherever practicable. To seek assistance fiom colleagues (teamwork) for heavylawkward tasks.

As part of induction and regular refresher briefings - operatives advised and reminded of good lifting techniques, to use the legs not the back, etc. To use mechanical aids wherever practicable. Operatives may only use mechanical devices such as goods hoists after receiving formal training in their correct use, including weekly inspections. Constantly remind operatives of the need to use aids and lift correctly, without bending the back. Review job tasks, storage arrangements, access, equipment, environment (see below) etc., to minimise unnecessary materials and equipment movement. Poor access arrangements may impose additional constraints on good manual handling - to be reviewed by managerslsupe~isors for each Contract. Good lighting, firm footing and other items such as handrails are required to minimise risk of injury. Provision of mechanical aids suitable for the job and site. Hoists to be inspected weekly, examined every 6 months (entry on Statutory Register). Standard site first aid, fire protection, evacuation, accident reporting and investigation. Not applicable. Not applicable. Back support belts may be used, but should not be taken to warrant increasing the weight an operative may safely lift considering his personal capacity. Buyers and Contracts Managers to review the materials ordered, and where practicable purchase in suitable sizes for handling (i.e. 25kg bags of a material rather than 50kg bags). Site design to establish storage areas close to work, to minimise handling distances.

SPECIMEN




Instruction

Training

Supervision Access

Environment

Equipment

Emergencies

Communications

COSHH

PPE

Other Procedures

HVCA Risk Manaeement Manual Julv 2000

RISK ASSESSMENT SUMMARY PART 2 1 Ref. No. RA 3 1

Work in Roof Spaces (Lofts or on Open Joists) Falls from Heights; Manual Handling; Restricted Access DETAILS OF CONTROL MEASURES Company Safety Policy Company in-house Staff Safety Manual Operatives advised of frequency of fatal accidents from falls from height, need for care in following procedures. Reminded of risk of back strain injuries, requiring care in working in roof spaces.

Operatives instructed in system of work, communication with colleagues, care in ensuring adequate lighting.

Induction on safe site working. Kinetic handling training. Ensure understanding of risks and procedures. Check by responsible person that work area is suitable. Access by secured ladder or other secure means. Adequate boarding (secured where possible to ensure safe footing at all points where work necessary) Check for "suspicious" material, as loR spaces are notorious for containing asbestos. Be aware of lighting and ventilation requirements. Adequate lighting and ventilation to be provided throughout duration of work Standard procedures for raising alarm and summoning assistance

No person to enter roof space unless person in charge is aware of their entry Any appropriate assessment to be to hand, e.g. solvents, insulation materials, esp. MMMF Appropriate PPE to be available and worn, e.g. Lamp caps, breathing masks and gloves Very restricted spaces may need to be regarded as confined spaces with a Permit to Work system in operation

SPECIMEN





Instruction

Training

Supervision

Access


Emergencies Communications

COSHH

PPE

Other Procedures



Installation of Flexible Flue Liner into Chimney Stack Falls from Heights; Manual Handling; Hazardous Substances (Cement and Fire Cement); Inclement Weather

DETAILS OF CONTROL MEASURES Company Safety Policy Company in-house Staff Safety Manual HSE Construction Information Sheets No 20,2 1,22 as appropriate

Operatives instructed in system of work.

Operatives trained in safe use of ladders, ropes etc. - safe manual handling techniques No operatives to go aloft without supervision or a mate who stays at a safe point Ladders, roof ladders etc. to be properly secured. Use of MEWP considered wherever possible Work at height to be postponed in windy weather All ladders, roof ladders, ropes etc. inspected for freedom from defects before work starts Standard arrangements for raising alarm and summoning assistance Building owner/occupier made aware that work about to be done on roof Any appropriate assessment to be to hand. Operatives trained in safe use of any hazardous substance used Appropriate PPE to be available and worn, e.g. fall arrest harness, hard hat, goggles and gloves

SPECIMEN





Instruction

Training

Supervision

Access

Environment

Equipment

Emergencies

Communications

COSHH

PPE

Other Procedures



Peripatetic and Lone Working Falls fiom Heights; Hazardous Chemicals; Access Equipment; Violence at Work; Manual Handling

DETAILS OF CONTROL MEASURES Company Safety Policy Company in-house Staff Safety Manual Operatives instructed not to use access equipment over 3m high unless secured against slipping/toppling. No work on or near exposed live electrical conductors.

Mobile staff instructed to keep office up-to-date with movements (call in at agreed intervals). Office staff instructed on contingency arrangements if call not received.

Operatives trained to carry out single-handed tasks competently. Operatives trained in safe manual handling techniques. Briefing on violencelrisk (using Suzy Larnplugh Trust or similar materials). Operatives trained to call for supervision if task outside their competency Use of mechanical access equipment restricted to personnel having specialist training. No access to confined spaces by lone workers Operatives need to make judgements as to nature of working environment, and call for advicelassistance if uncertain as to adequacy of safety arrangements. Adequate equipment suitable for specific task to be available, to avoid improvisation. Including mechanical handling aids Lone workers to contact base at routine intervals. Means of summoning help available, e.g. lone worker alarm or mobile phone Building owner andlor security department aware of lone worker's whereabouts and activities at all times Any appropriate assessment to be to hand. Operatives trained in safe use of any hazardous substances used Any appropriate PPE - head protection, goggles, safety footwear, gloves, overalls to be available and worn. Operatives trained to cleanlmaintain PPE and report defectslwear and tear Operative to be medically and psychologically fit for lone working. Trained in passive techniques against potential violence. SPECIM

EN


I Instruction



Information

Site safety arrangements, including emergency fire procedures, to be included in briefing to operatives. HSE PM64. I


Oxy Acetylene Welding (Not in Confined Space)* Fire and burns, exposure to fumes, uv radiation, back strain (manual handling of equipment). DETAILS OF CONTROL MEASURES Hot work permit to control fire risk. Company procedure andlor HVCA Welding Guide. General guidance for operatives on safe working on site. Operatives advised of risk of burns, breathing in fumes, causing fire.

Environment

Training

Supervision

Access

Equipment

Induction for all operatives. Operatives engaged in work to be trained, competent or under close supervision of competent person. Check required at commencement that arrangements are in force. Periodic checks during work. Access to each work area should be safe. Access to be suitable for movement of welding equipment and operatives. Local exhaust ventilation provided to fixed welding positions (bench work), to site positions where reasonably practicable. Area should be generally well ventilated. Welding not permitted close to flammable materials without taking special precautions. Equipment should be checked prior to use by a competent electrician, and visually examined by the welder. Welding screens should be used. Fire extinguishers should be to hand. Work requires electrical isolation within 3m of weldinn set.

Emergencies

Communications

COSHH

PPE

Other Procedures

Fire protection arrangements should be advised to operative. Work should cease minimum of one hour before leaving site, and checked prior to leaving. Standard site first aid, fire protection, evacuation, accident reporting and investigation. No special requirements unless client requires participation in Permit. Access to completed work to be restricted until cool. COSHH assessments should be available and checked for welding fume protection. Safety footwear and head protection may be required. Welding eye protection required. Respirator required if absence of local exhaust ventilation. Welding leathers (skin burns). Use of access equipment (mobile towers, etc.) if applicable. Procedures for safety with electrical equipment on site. Manual handling of materials, equipment to work area.

* Note: for welding in confined space - draft special Method Statement to include Hot Work Permit: provision of ventilation, detection systems, flammables, intrinsically safe electrics, segregation of area, two man working (one to remain outside)



SPECIMEN

Example Risk Assessment To use - Read carefully and check speciflc site conditions


HVCA Site 1 work location Assessment for:

Significant risks: CONTROL ITEM Documents Procedures etc. Information

Instruction


PPE

Environment

Equipment

Emergencies

Access

COSHH Communications

Other Procedures



Young persons under 18 YOA & School Children below normal SLA on work experience. Also inexperienced workers generally. All site hazards present exceptional risks to inexperienced workers

DETAILS OF CONTROL MEASURES Company Safety Policy Company in-house Staff Safety Manual All inexperienced persons to receive information, instruction and training by way of an induction course on site safety before being allowed to enter a site.

Details of such training to be recorded. All inexperienced persons to be closely supervised at all times. School children on a 1 : 1 basis. All inexperienced persons to be supplied with appropriate PPE. Its purpose, correct fit and correct use to be explained, with checks to ensure it is understood. No inexperienced person to be exposed to hostile environment, e.g. excessive heat/cold, confined space etc. No inexperienced person to use equipment for which they have not been trained. All inexperienced persons to be made aware of how to act in an emergency. Especially the need to obey the instructions of senior persons promptly and completely. No inexperienced person to be allowed to access hazardous locations e.g. heights or depths. No inexperienced persons to be exposed to hazardous substances. All inexperienced persons to be made aware of who is in charge of them and the need to keep in touch. i.e. no wandering off on their own. In the case of school children, Parents and Schools must have this risk assessment drawn to their attention.

SPECIMEN


Work in Riser Shafts

Safety Helmets and Safety Footwear to be worn at all times. Safety goggles, safety gloves & harnesses when appropriate for work in

nvlronmen

s to be aware of how to evacuate shaft & how to raise alarm. be made to ensure alarm audible at all levels.

accesses to be securely barriered off and warning notices


-


SPECIMEN

Appendix 1

An outline Contract Health and Safety Plan follows on the next five pages for completion, prior to commencement of work, on projects within scope of the CDM Regs, where the mechanical services contractor is also the Principal Contractor and /or Planning Supervisor.


SPECIMEN

Contract Health & Safety Plan (FOR USE ON SMALL HVAC PROJECTS WITH NO ABNORMAL HAZARDS)* This plan should be completed and read in conjunction with the Approved Code of Practice to the CDM Regulations Ref L54 available from HSE Books

Company: JobIProiect: Job No:

Client: Planning Supervisor:

Client Briefing In compliance with the Construction (Design & Management ) Regulations 1994 we would advise the client of his legal duties under the Regulations which are, as far as reasonably practicable, to:

select and appoint a competent Planning Supervisor, and Principal Contractor in respect of the project; be satisfied that the Planning Supervisor and Principal Contractor are competent and will allocate adequate resources for health and safety; be satisfied that designers and contractors are also competent, and will allocate adequate resources when making arrangements for them to work on the project; provide the Planning Supervisor with information relevant to the health and safety on the project; ensure that the construction work does not start until the Principal Contractor has prepared a satisfactory health and safety plan; ensure the health and safety file is available for inspection, after the project is completed.

Contract Health & Safety Objectives To ensure that the job is completed in compliance with the relevant statutory provisions and that no persons health or safety is put at significant risk. To complete the job with no reportable accidentslincidents.

Job Details* *-Scc notcs on back pagc

Brief description of work Company status on this contract Principal Contractor Sub Contractor I

Known restriction which may affect the work:

I Director responsible For Health & I Job Manager I Job Manager Mobile~Tel No I

Start Date: Finish Date : Working period-days: Max. No persons on site: F 10 requiredaNo yes Copy Attached

Office Tel No:

Job Management* (see overleaf for responsibilities)

Job Health and Safety Co-ordinator:

Safety:

Company Health & Safety Adviser

Company and Office dealing with contract:

Site Tel No:

Site address:

Company Site Representative: Site Rep Mobile1 Tel No

SPECIMEN

Responsibilities* Company Director For H&S Responsible for the implementation, so far as is reasonably practicable,

of all health and safety policies for the Company undertaking this job.

Job Manager Responsible for ensuring compliance, so far as is reasonably practicable, with the relevant health and safety provisions applicable to this job and the application and monitoring of this safety plan. Also responsible for gathering and forwarding information for the Health and Safety File to the Planning Supervisor.

Company's Site Representative Responsible for ensuring that all on site activities are carried out, as far as is reasonably practicable, in accordance with the relevant health and safety provisions and this plan so that no person's health or safety is put at significant risk.

H & S Adviser To provide guidance and support to the above parties on health, safety and welfare matters relating to the job.

H & S Co-ordinator To ensure all participants in the project co-operate in complying with this plan.

Key Risks Identified in the Pre-Tender Health and Safety Plan*

Health & Safety Co-ordination and Consultation* Contractors involved Contact Co-ordination problems

identified:

-----------.------------- -

Site RulesISecurity Arrangements Site pass required YES q NO Smoking allowed YES O N 0 Vehicles allowed on site O N 0 Hard hat site OYES YES ONO 110 volt equipment to be used YES q NO Use of mobile phones allowed YES NO Permit-to-work required YES ONO Site canteenlrestaurant urns O N 0 available Personal radios allowed q YES q NO Other:

Access Equipment to be used Step Ladders YES q NO Trestles YES q NO Ladders YES q NO Mobile Tower YES q NO Standing Scaffold YES q NO Scissor Lift YES q NO Hydraulic Platform YES q NO Other:

Refer to the H & V Safety Guide and Site Safety Fact Sheets (available from the HVCA) for appropriate control measures.

SPECIMEN

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dated --- - - - - - - -- - - - - -- -- ---------------------------------------------------------. Dated - -- - - - - -- - - - - - - - - - - - - - - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dated -- - - --- - - ---------------------------------------------------------. Dated - -- Refer to the above for specific control measures

COSHH Assessments SubsKlnces to be used - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Ref No

---------------------------------------------------------. Ref No

---------------------------------------------------------. Ref No ---------

Information for work people on site The company will ensure that workers on site, including those employed by it's sub-contractors have been provided with:

information about risks to health and safety on this job health and safety training appropriate to the job names of the Principal Contractor & Planning Supervisor

Special Training Requirements*

Person to identify requirements Details of training required:

Site Visitors All visitors must report to the Company Site Representative for authonty to go on site and must comply with this plan. Waste disposal arrangements

Report all Accidentsnncidents to Tel No: --- - - - - - - - - - - - -.- . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Authorisation Plan prepared for and on behalf of the Company by: - - - - - . - - . - - - - - - Date: Client I confirm that, so far as is reasonably practicable, this safety plan is satisfactory and that the job can start - - - - - - - - - - - - - - - . - -- Date: - - - A _ _ - -

Emergency & Welfare arrangements FirelEvacuation Assembly Point: Alarm sound:

First Aid Equipment Located at: Maintained by:

Toilet & Washing Facilities Located at: Maintained by: SPECIM

EN

Notes on completing the Contract Health & Safety Plan Where a job is within the scope of the Construction (Design & Management) Regulations 1994 it is a legal requirement that a Contract Health and Safety Plan for the construction phase of the work is prepared by the Principal Contractor. This will be developed from the Pre-Tender Health and Safety Plan, prepared by the Planning Supervisor, where one is available. The Client must ensure, so far as is reasonably practicable, that the plan is satisfactory before the work covered by the plan starts. This document is only suitable for contracts w t h no abnormal hazards. Abnormal hazards are regarded as:

work at extreme heights where normal accessplavorms cannot beprovided, requiring the use ofharness andfall arrest gear. work in confined spaces where access, egress and rescue could be dificult. work requiring the use of breathing apparatus. work near or over deep water. work near railways, high speed roads, high voltage overhead cables, ere. any work not within the range ofnormal activities and experience ofthe Company and its worHrce

Job Details Unless there are any special circumstances, "Installation of. . . . . ... system", is an adequate descnption.

Job Management Consider the role each person in the organisation is to play and match them to the responsibilities defined at the top of the second page. Use names not job titles.

Key Risks in the Pre-Tender Health & Safety Plan and Risk Control Measures Study the Pre-Tender Plan (if available) and look at the key risks to health and safety on the job. The Planning Supervisor w11 have identified these. Determine how to combat these nsks and those identified in the Risk and COSHH Assessments when developing the Contract Health & Safety Plan. Combat risks by applylng control measures in the following priority:

avoid the risk altogether yit is possible combat risks at source where possible give priority to measures which protect the whole workplace adaot work to individuals wherever oossible take advantage oftechnological & technicalprogress

Companies have a legal duty to provide Personal Protective Equipment (PPE) where it is needed. However use PPE to minimise risk only as a last resort after applying the above pnonty measures.

Health & Safety Co-ordination and Consultation The Principal Contractor has a legal duty to ensure the health and safety of all contractors working in the area of the job by co-ordinating and directing their work (whether they are employed as a sub contractor or directly by the Client). Contractors have a legal duty to comply w t h any reasonable directions gven by the Pnncipal Contractor. All employees have a right to be consulted on the Health & Safety aspects of the work which may affect them. List these contractors in this section and identify where there may be problems.

Risk and COSHH assessments A legal duty exists to assess the risks to health and safety of employees and to others ansing out of the contract work and from substances to be used. Attach copies of the Assessments to this plan. The HVCA Risk Management manual and COSHH Manuals (two volumes) contain photocopyable genenc assessments. Where these are used the sheets issued for the job must be signed and dated.

Special Training Requirements Regulations place a legal duty on employers to ensure that workers are provided wth adequate health and safety training:

On their being recruited On their being exposed to new or increased nsks because of siteljob hazards or if newlunfamiliar work equipment or substances are to be used

If there are any deficiencies between the skill andlor training requirements identified by the assessments and those possessed by the workforce they should be listed in this section. Appropriate training must be given before the respective work is started. Whilst every care has been taken by the Association in the preparation of this outline plan and the guidance notes, it is published on the basis that no legal liability can attach to the Association or to its stafffrom the

use thereof:

SPECIMEN

Appendix 2

A model Questionnaire follows on the next five pages intended for use when a mechanical services contractor wishes to employ a specialist sub contractor. The law requires that "reasonable enquiries" be made regarding the Health and Safety competence of sub contractors before their services are engaged.

This questionnaire is believed to represent "reasonable enquiries"


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Heating and Ventilation Contractors Association .

CONTRACTORS' SAFETY QUESTIONNAIRE To Potential Sub-contractors of HVCA Members The Health and Safety at Work, etc Act 1974 and the Construction Design and Management Regulations 1994 impose a duty on those placing contracts to make reasonable inquiries regarding the suitability of contractors whom they employ, in respect of their ability, not only to undertake the works, but also to ensure that they are sufficiently knowledgeable and competent regarding health and safety requirements so as to hlfil thelr contracts with due regard to all the relevant statutory provisions. The awarding of contracts by HVCA member companies will therefore be determined not only on grounds of price and technical ability, but also on the provision of adequate information to indicate that a safety management system is in place and also that it can and will be implemented on the sites where the work is to be done. In order for us to make these reasonable inquiries would you pleas provide the follow~ng information:

1. DETAILS OF CONTRACTOR

I company name I Address

I I I certify that the details given in this assessment are correct

Signature

Name and Initials (block capitals)

Title

2. NATURE OF BUSINESS

Please indicate the type of work/services you provide and for which you wish to be considered. SPECIMEN

3. HEALTH AND SAFETY POLICY STATEMENT I (Applies if you employ five or more persons) 3.1 Please attach your latest Safety Policy document showing your organisation and arrangements in respect of Health and Safety as required by Section 2(3) of the Health and Safety at Work etc Act 1974.

3.2 Please give the name, initials and job title of the person having executive responsibility for health and safety in your company.

I Name

Job Title

4. HEALTH AND SAFETY ASSISTANCE

Please let us have the namels of your own competent personts appointed to provide health and safety advice or details of any outside consultant/adviser whose services you use to assist with health and safety measures. (As required by Regulation 7(8) of the Management of Health and Safety at Work Regulations)

Job Title

Telephone No

5. HEALTH AND SAFETY INFORMATION, INSTRUCTION AND TRAINING

Please give details, supported by copies of attendance certificates etc, of any health and safety training given to your Managers, Supervisors and Operatives within the last three years.

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~ . F E SYSTEMS OF WORK

6.1 State how you bring to the notice of your site personnel (direct and sub-contract employed) the requirements of your systems of work on sites, including Risk assessments, COSHH Assessments, Method Statements etc.

6.2 How do you ensure that your employees comply with your Safe Systems of Work?

7. SUB-CONTRACTORS (if applicable) State how you assess the health and safety record and competence of companies with whom you place contracts.

1 8. ENFORCEMENT ACTION Please give details of any Improvement Notices, Prohibition Notices or Prosecutions served upon your company by

I any Enforcing Authority within the last five years..

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ANY OTHER INFORMATION Any other information which you wish to make us aware of in connection with these inquiries, eg, Membership of Health and Safety Groups, Receipt of Safety Awards, Improvements in recorded accident statistics over the last three years. (Accidents as defined by the Reporting of Injuries, D~seases and Dangerous Occurences Regulation),

10. YOUR ACCIDENT STATISTICS

I Last Year I Previous Year I Year before that Number of NotifiableIReportable Accidents a)

No of Employees b) Incident Rate a)/b) SPECIM

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Appendix 3

Permits to Work

Some risks on site are so significant and potentially harmful, that a strict regime for their control is essential. In these circumstances, Permits to Work are often used to encapsulate and check on the control measures prior to allowing work to proceed.

A typical Permit to Work includes the following sections:

w Work Job to be carried out

w Limits Location and Time

w Restrictions Exclusion of hot work, tools to be used, etc.

w Hazards List hazards against which precautions (control measures) are required

w Precautions To protect against the identified hazards, such as isolation

w Conditions Protective equipment, monitoring, escape procedures

w Issue Signature of authorised person confirming arrangements in place

w Receipt Signature of person in charge of work accepting Permit, confirming rules to be followed

Clearance Signature of person in charge at expiry, when work complete or when Permit holder leaves site

w Cancellation When Person in Charge's original and Issuer's copy are both in possession of authorised Person, Permit may be cancelled.

Permits are requiredlused to control :

Live Electrical work Pressure Testing Entry into confined spaces Hot work Excavations Work on hazardous machinery Work on otherwise live pipework/vessels

( This is not an exhaustive list)


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Exam~le - Hot Work Permit

Contract Date of Issue Permit No. 1. Location and Work to be carried out Plantiequipment No. 2. Description of fue/explosion hazard

(~dcnt~fy flammable gases, vapours, l~quids)

3. Description of other hazards

Valves (designate) padlocked off Total disconnection

(1dcntlfy-toxic substances, noise, access, ctc.)

5. Atmospheric tests Readings to confirm absence of flammable/toxic gases before permit issued Reading taken by Explosimeter reading Date Time Position Gas detector reading (specify gases)

6. Validation period This permit is valid from hrs on (date) to hrs on (date) 7. Authorisation I have personally checked the above conditions and consider it safe to carry out this work

4 Precautions

Authorised Person @lock Cap~tals) Position

Signature Date Time 8. Acceptance 1 understand the hazards of t h ~ s work and the precautions to bc taken. Thcsc have also bccn fully cxplalncd to the operatives canying out t h ~ s work and I cons~dcr them competent to work safcly. I wlll return my copy of this pcrm~t to the authoriscd person when t h ~ s work has bccn safcly completed.

Yes J

Work Supervisor (Block Capitals) Position

Signature Date Time 9. Time extension The expiry of this permit is extended to hrs on (date)

No x

Signature (Authonscd Person) Date Time

Method Statement if appropriate

10. Cancellation I confirm that the work has bccn complctcd and the work area restored to a safe and orderly condit~on. I hereby return my copy of this Pcrm~t to the authonscd pcrson.

Signature (Authoriscd Person) Date Time

Note that this is an example only to illustrate the detail required. A permit Includes coloured copies for issuing to the work team and retention In the issuing offlce. Three or four part pads may be pre-printed for ease of site use.


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Appendix 4

FURTHER INFORMATION

Heating and Ventilating Contractors' Association

Safety Courses

Working Safety Module Managing Safety Module 2

1 Day 1 Day

Full details from HVCA, ESCA House, Tel: 020 7313 4900 Email: [email protected] 34 Palace Court, London, W2 4JG Fax: 020 7727 9268 Web address: www.hvca.org.uk

Publications

H&V Safety Guide JS1 Welding Safety Booklet JS5 Employer's Guide to Legal JS9 Responsibilities for Health, Safety and Welfare-Subscription Service with updates Safety Factsheets 1-24 JS19 COSHH Manual Vol 1 JS21 COSHH Manual Vol2 JS211A Toolbox Talks JS2

Available from HVCA Publications Department, Old Mansion House, Pennth, Cumbria, CAlO 2BX

Tel: 01768 860 427 Fax: 01768 860 40 1 Email: [email protected]

HSE Books

HSE Books stock Health and Safety Publications from HSE including Approved Codes of Practice and Guidance literature.

HSE Books, PO Box 1999, Sudbury, Suffolk, COlO 6FS Tel: 01787 881165 Fax: 01 787 3 13995

Or the material may be ordered through any good bookshop. Web address: www.hsebooks.co.uk

CIBSE

Healthy Workplaces. Guidance on compping with Workplace Health, Safety & Welfare Regulations 1992. CIBSE Guidance Note GN2 1993.

Available from:

CIBSE Bookshop, Delta House, Tel: 020 8675 521 1 Web address: www.cibse.org 222 Balham High Road, London, SW12 9BS. Fax: 020 8675 5449

HVCA Risk Management Manual 3 7 JUIY 2000

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Appendix 5

The Risk Assessment Manual has been compiled to contain as many General Assessments as required to provide a reasonable basis for safety management under the new Regulations. However, the HVCA wishes to ensure that the Manual continues to be as useful as possible, and will consider any fbrther general assessments, which you may wish to suggest, for inclusion in a fbture edition or as an amendment. Please complete copies of this form, and send them to: Technical Department, HVCA, Esca House, 34 Palace Court, Bayswater, London W2 4JG

Please photocopy this form, and use a separate sheet for each assessment required.

HVCA GENERAL ASSESSMENT REQUEST FORM Name ....................................................... Title ................................................ Company .................................................................................................. I Address ............................................................................................................................... I

......................................... Tel ..................................... Fax .......................... I Type of Wormask: Brief description to enable a general assessment to be compiled

Identifiable hazards associated with the work:

Standard precautions usually taken:

I

All requests received will be compiled and considered for inclusion in the update when published.


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Risk Management Manual

Documents

Transcript of Risk Management Manual