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Aim of Risk management policy

e risk management policy aims to minimize risk in the conduct of the Institutes

tivities and to seek appropriate opportunities in line with the Institutes strategy and

siness plans.

sk management is considered to be fundamental to good management practice and

ganizational governance. Effective management of risk provides an essentialntribution towards the achievement of the Institutes strategic and operational

jectives and goals. Considering IRRIs unique features as a research and training

stitute, we focus on the risks related to research activities. A major response to

search related risks is quality assurance (QA).

ving particular attention to improving its internal quality assurance (QA) processes and

actices, in recognition that an important subset of the Institutes risks, especially

thin research, is managed through such processes.

A ensures that IRRIs research outputs are of the highest verifiable quality, thus

aintaining its reputation for scientific excellence and integrity.

Risk management at SSDsk assessment process

Establish context define OU objectives, identify critical factors in the environment,

identify stakeholders, and define risk appetite

Identify risks what can happen? How and why?

Analyze risks risk relevance, continuity implications, nature of risks, affected

business processes, existing control measures, and risk levels (Fig. 1)

Evaluate risks compare against risk appetite; accept or avoid risks.

siness continuity management process

Planning initiation, business impact analysis (identify downtime to each key

process)

Define response strategies, develop continuity plans for the chosen strategy

Develop a communication strategy; training, maintenance and testing plans;

activation and development of plans

MedMedMedrkplace safety

MedLowHighMedLowHighentific misconduct

MedLowHighHighMedHighHighMedHigh

ayed completion of data analysis

research reports

LowLowMedMedMedMedMedMedMedccurate and low-quality research

a gathered

MedLowHighMedLowHighMedLowHigh

ccessible research data

ernal & External)

HighMedHighHighHighHighHighHighHighs of research data

MedLowHighMedLowHighMedLowHighidents during field work

Risk

levelRisk

likelihood

Risk

impact

Risk

levelRisk

likelihood

Risk

impact

Risk

levelRisk

likelihood

Risk

impactRisk statement

201220112010

RMQA recent activities

Business Continuity Management

Shadow Planner Sessions

ITLC Learning Center

April 23-24, 2009

RM and BCM Overview

Sept 9, 2009

SSD Risk Management

Initiative Mini Workshop

IRRI Guesthouse, Feb. 26, 2010

Staff timeOU Head

SSD Staff

SSD RDM

1.New publication Guidelines Info

Campaign2.Enhance awareness onplagiarism

3.Implement Data access Policyfor SSD

Possibility of data

fabricationCareer PressurePlagiarism

FundingTraining

SSD RDM

IT Coordinator

1. Acquisition of tablet PC2. Assessment / Development of

tablet applications in digitalhousehold survey

Delayed Completion ofData collection and

analysis, processingand research reports

Funding Workshop / Staff time

SSD STAFF

SSD-RDM

1.Develops standards for data

documentation2.Explore web tool applications

that can monitor web accessdowntime

Internal & External

(DatabaseManagement)

Funding Staff Training

NARES Partners SSD Staff time

SSD Staff

Collaborating OUs

NARES Partners andDPPC

1.Onsite data audit

2.Use of digital technologies in

data collection

Human BehaviorInadequate Levels of

skills of some NARESpartners

FundingStaff time

SSD

SAFETY

PPS

HRS Heads

1.Coordinate with safety

2.PPS3.HRS

Slippery floors and

stairways during rainydaysEye discomfort due totoo much glareInstallation flawcauses concern and

discomfort

Funding

Training / Staff time

Hiring of OJT

Beta test of SSD Internal

clearance staff form

IT Coordinator and RMQA

IT Coordinator

IT Admin

1.Dissemination of SSD Back-up

retrieval procedure throughtraining

2.Update SSD External BackupList and NETWIN Access.xls

3.Develop SOP on properturnover of baseline data

4.Issuance of external drives forbackup purposes

Inefficient data-turn

over of departing staffTechnological failure

Official cell phone (with

roaming) IRRI vehicle

SSD staff

IPMO IRRI out-posted staff

1.Local travels: Provision of

appropriate vehicles by TS basedon requirements / specification ofthe researcher

2.International travel: Bangladeshand India: Provision of IRRI

vehicle and driver

Equipment failure

Physically hazardousEnvironmentNatural calamities

Procedure(s)/References(How the work needs to be

done)

Responsible(Who is responsible for

the work)

Action(What needs to be done)

Trigger(Initiator)

Action plan: recovery of SSD research data

The SSD RMQATEAM

SSD head Samarendu MohantySSD RMQA leader Thelma ParisSSD RMQA officer Dehner M. De Leon

SSD RMQA TEAM MEMBERS:

Piedad MoyaArnel RalaOrlee VelardeDonald Villanueva

RMQA senior manager: Marichu Bernardo

The risks encountered are monitored and graded (Table 1) through this the RMQA

fficer would identify Evaluate the risk impacts: refer to the severity of the exposure of

he Institute if a risk event occurred: risk likelihood refer to the probability of a risk

ccurring, given what is known about the degree of quality of the risk mitigation

trategies in place for a given risk. For analytical purposes, this will be measured in

erms of Low, Medium, High.

Through this the RMQA officer together with the key person involved would identify the

sk nature, risk owner (responsibility), and identify the existing control measure.

Control measures are further assess by its effectiveness, if it can be improved orevised entirely. The recovery action plans (Table 2) will consists of the supporting

ocuments.

SSD risk analysis process

Fig.1. Risk Profile and

response Strategy

Table 2. Updated recovery action plans for SSD

Table 1. Summary of SSD risk registers from 2010-12

Data backup and recovery training

May 31, 2011

http://var/www/apps/conversion/current/rmqa/SSD_riskregister_2009.xlshttp://var/www/apps/conversion/current/rmqa/SSD_riskregister_2008.xlshttp://var/www/apps/conversion/current/rmqa/SSD_riskregister_2008.xlshttp://var/www/apps/conversion/current/rmqa/SSD_riskregister_2009.xls