RISK ASSESSMENT OF COLLEGE FORMATION PROCESSES

Presented By

Godfrey Kazinduka Kagoro

Royal Suites Bugolobi – 27th October, 2010

• Definition : - The possibility of Loss, Injury, Disadvantage or

Destruction.

- Can be categorized into different types and levels of; people, property, income, goodwill, Systems, Processes

- Risk implies; insecurity, uncertainty and undesirability.

- The possibility of damage to human health, to the environment and to property.

…….a systematic examination of likely causes of harm/injury/hindrance to a process, a person or a program’s efficiency &effectiveness to deliver on its intended mission.

Risk Assessment helps to determine the extent of the potential threat and the risk associated with it.

Process whereby the University/College ;

i. establishes its risk Assessment Goals & Objectives

ii. identifies and analyses its risks and iii.selects and implements measures to

address these risks in an organized fashioniv.is able to identify appropriate controls for

reducing or eliminating risk

• Goal: To improve and take control of performance by acknowledging and controlling risk in order to improve on service delivery.

• Mission: Assess potential risk, document the assessments of exposure to risk, establish and update internal control mechanisms.

• Objectives: - improve Quality & Standards of T&L - respond to new initiatives & opportunities arising from academic and pedagogical studies - respond to internal and external

environmental factors (gvt. Policy, UOTIA etc) - proactively address risks to Quality

Teaching and Learning

Administrativ

e Centre/Office of the Princip

al

Programs

(Curricula)

Projects &

Functions

Top-Down Annual Strategic Risk Assessment embedded in the Strategic Plan

-monthly/quarterly reporting of key risks and design mitigation measures-watch-list of risky business initiatives-Key overall risks- carry out strategy review

-Current and future risk profile-Integration of strategies &operation-wide reviews-Assessment of impact on overall risk profile

FEEDBACK & ACTIONSAction PlanningCoordinated Mitigation PlanAction Tracking

-monthly/quarterly collating of identified operational risks-Program and project risk review-Monthly/quarterly risk reporting with mitigating actions

FUNCTIONAL SUPPORT RISK REVIEW

Bottom-up Operation-wide Risk assessment

Operations Risk Review & Reporting

1. Clear, Consistent, Rational & Understandable/accessible Policies & Practices

2. Institutional Ownership and Maintenance (TLC Environment)3. Staff/Student Responsibility4. Clear definitions of the Nature, Justification and Pathways to Awards5. Relevance of courses to Vision & Mission6. Admission Criteria (open timely procedures)7. Quality Assurance in courses offered (Admissions/Enrolment

Standards)8. Pedagogy & Andragogy; Flexible learning (student-centered T&L

methods)9. Resources and Administrative practices10. Staff (both academic & admin.) Guidance and Support – clarity of role

definition, professional devpt. Opportunities11. Institutional standards reporting scheme – monitoring academic

performance, scholarship reviews, external examination, appeals procedures

12. Cross-cutting information flow/exchange on standards and procedures

Design activities to ensure:

Programs achieve their intended results Resources are used effectively and efficiently Programs and resources are protected from

waste, fraud and mismanagement Laws, Regulations and Grant Agreements are

adhered to Reliable and Timely information is obtained,

maintained and reported

• Step 1: Identify the Risks

• Step 2: Decide the areas/people/programs likely to be at risk

• Step 3: Evaluate the risks and decide on precautions

• Step 4: Record your findings & implement them

• Step 5: Review the assessment and update

SYSTEM CHARACTERIZATIONInput OutputSystem interfaces Mandate Data & Information Curriculum scopeStaff &Students system functionsVision/Mission system limits

THREAT IDENTIFICATION

Institutional SWOT /PESTEL

Statement of Threat

LEVEL OF VULNERABILITY-reports from prior risk assessment-audit reports/proposals-QA checklist

-List of potential vulnerability

CONTROL ANALYSISInput OutputAS-IS systems, procedures, controls List of current TO-BE systems, procedures, controls & planned control mechanism

DETERMINE LIKELIHOODInput: capacity of the threat,nature of vulnerability

Output: Likelihood rating

DETERMINE RISK LEVELInput: magnitude of impact, adequacy of existing controlsOutput: Associated risk

IMPACT ANALYSIS Input: Mission Analysis, Curriculum Assessment

Output: Impact Rating

RECOMMENDATIONS FOR CONTROL-establishment of standards-integration of code of practice-monitoring & evaluation- Best Practice management

Document the Results

Consists of:

a) assessment of potential risk in each faculty/school/institute

b) Documented (SEE END OF FLOW-CHART)assessments of exposure to risk

c) Document of procedures needed to be taken to mitigate risk

d) Update of detailed procedures within each unit

NB: the departmental/school RAD must be integrated with the College-wide RAD