RIO HONDO COMMUNITY COLLEGE DISTRICT REGULAR …€¦ · Ellucian Software Development Maintenance...

BOARD OF TRUSTEES: Gary Mendez, Vicky Santana, Norma Edith García, Mary Ann Pacheco, Madeline

Shapiro, Jaime “JJ” Magallón, Student Trustee

RIO HONDO COMMUNITY COLLEGE DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES

MINUTES – Wednesday, April 15, 2015, 6:00 P.M.

Location: Rio Hondo College Board Room

3600 Workman Mill Road, Whittier CA 90601

Members Present: Ms. Madeline Shapiro, President Ms. Vicky Santana, Vice President Ms. Norma E. Garcia, Clerk

Mr. Gary Mendez, Member (arrived 6:07 pm) Ms. Mary Ann Pacheco, Member

Mr. Jaime “JJ” Magallón, Student Trustee Members Absent: None Staff Members: Ms. Teresa Dreyfuss, Superintendent/President Mr. Henry Gee, Vice President Student Services Ms. Myeshia Armstrong, Vice President, Finance

and Business Dr. Kenn Pierson, Vice President, Academic Affairs

Dr. Vann Priest, Academic Senate President Ms. Kathy Pudelko, RHCFA President

Ms. Sandy Sandello (Recorder)

I. CALL TO ORDER A. Call to Order

Ms. Shapiro called the meeting to order at 6:04 p.m.

B. Pledge of Allegiance Mr. Oscar Hernandez, Executive Director, Boys & Girls Club of Whittier, led the salute to the flag.

C. Roll Call

All members of the Board reported present with the exception of Gary Mendez who later arrived at 6:07 p.m.

D. Approval of Minutes: March 4, 2015; March 11, 2015

48. On motion of Ms. Pacheco, seconded by Ms. Garcia, the Board voted by unanimous vote of the four members present [Garcia, Shapiro, Pacheco, Santana] to approve the minutes of March 4, 2015.

Student advisory vote was aye.

April 15, 2015 2 Rio Hondo Community College District Minutes Board of Trustees Regular Meeting

49. On motion of Ms. Garcia, seconded by Student Trustee Magallon, the Board voted by unanimous vote of the four members present [Garcia, Shapiro, Pacheco, Santana] to approve the minutes of March 11, 2015. Student advisory vote was aye.

E. Open Communication for Public Comment

Dr. Sondra Moe addressed the Board on IIIA1, Resolution in Support of the Week of the Young Child. Dr. Sergio Guzman addressed the Board and commended those faculty members receiving tenure and academic rank. Mr. Mendez arrived at this point of the meeting.

F. Commendations

Boys & Girls Club – 2015 Youth of the Year

Tenured Faculty

Faculty for Advancement in Academic Rank

BREAK G. Presentation

Student Success & Support Program Update (Henry Gee / Dr. Mike Munoz)

II. CONSENT AGENDA

Ms. Santana requested that item IIA9, Student Debt Collection Services – First financial Resources, Inc., be removed from the Consent Agenda.

Ms. Pacheco requested that item IIA13, Budget Augmentation, be pulled from the

Consent Agenda. 50. On motion of Ms. Garcia, seconded by Ms. Pacheco, the

Board voted by unanimous vote of the five members present [Garcia, Shapiro, Mendez, Pacheco, Santana] to approve the following Consent Agenda with the exception of items IIA9 and IIA13:

Student Trustee voted aye.

A. FINANCE & BUSINESS 1. Finance and Business Reports

a. Purchase Order Report - Approved the Purchase Order Report containing purchases for the preceding month.

b. Payroll Warrant Report – Approved the Payroll Warrant Report for the month of March, 2015.

2. Authorization for Out of State Travel & Conferences

Approved the following staff members and those Board members who could attend in the following educational conferences:


Teresa Dreyfuss to participate at the 42nd Annual National Conference – Collective Bargaining in New York, NY on April 19-21, 2015. John Frala to participate at the Center for Advanced Automotive Technology (CAAT) in Warren, Michigan, on April 30 – May 1, 2015. Don Mason to participate at the Emergency Management Higher Education Conference in Emmitsburg, Maryland on June 1-4, 2015. Catherine Page to participate at the 63rd Annual National Student Nurses’ Convention (NSNA) in Phoenix, Arizona on April 8-12, 2015.

3. Approval 60-month Lease for Digital Duplicator – Complete

Business Systems

The Board of Trustees approved a 60-month “Fair Market Value” duplicator lease through Complete Business Systems, and authorized the Administration to execute appropriate documents on behalf of the District.

4. Accept Donation from the Bureau of Land Management

The Board of Trustees accepted the following donation of equipment from the Bureau of Land Management and authorized the Administration to execute the appropriate documents on behalf of the District.

2 - Boxes Canteens/5 quarts -20 total (new) 20 - Bags Bags, 3-compartment red color (used) 1 - Each Bent Shovel (used) 1 - Each Boys Axe (used) 20 - Each Headlamps NFES 0713 (new) 1 - Section Hose 1½” dia x 8 foot suction hose (used) 1 - Section Hose 2½’ dia x 8 foot suction hose (used) 1 - Box McLeod Tool, combination rake & hoe 10 total (new) 3 - Box Palaski Axe, combination axe blade & mattock blade 33 total (new)

2- Each Palaski Axe, combination axe blade & mattock blade(used) 127- Pair Nomex, fire retardant pants, various sizes (used) 1 - Box Shovel 10 total (new) 3 - Each Water Bladder Bags (used) 32 - Pair Work Gloves/multiple sizes 10SM; 17MED; 2LG; and 3XL (new)

5. Weapons Firing Range Agreement - City of Downey Police

Department

The Board of Trustees approved the agreement with the City of Downey Police Department for use of the weapons firing range for the term July 1, 2015 – June 30, 2017 and authorized the Administration to execute the appropriate documents on behalf of the District.


6. Prop 39 Clean Energy Workforce Grant Sub-Agreements,

Carpenters Training Trust; Operating Engineers Training Trust and Heat & Frost Training Trust

The Board of Trustees approved Prop 39 Clean Energy Workforce Grant sub-agreements to a) Carpenters Training Trust in the amount of $170,550.00 and b) Operating Engineers Training Trust in the amount of $12,420.00 and c) Heat & Frost Training Trust in the amount of $11,830.00 and authorized the Administration to execute the appropriate documents on behalf of the District.

7. Ellucian Software Development Maintenance Agreement

The Board of Trustees approved Ellucian software development maintenance agreement in an amount not to exceed $3,360.00 from General Funds and authorized the Administration to execute appropriate documents on behalf of the District.

8. Video Services – Davis Barber Productions, Inc.

The Board of Trustees approved the video production agreement as summarized below with Davis Barber Productions, Inc., in an amount not to exceed $7,215.00 from General Funds and authorized the Administration to execute appropriate documents on behalf of the District.

o Script writing collaboration and adoption from existing work

o Cast talent from Rio Hondo College drama students

o Schedule shoot times

o Edit, preview, re-edit and deliver final product

9. Student Debt Collection Services – First Financial Resources,

Inc. – Removed from Consent Agenda 10. Surplus Property – Public Safety Department

The Board of Trustees determined that the below referenced property is surplus and of insufficient value to defray the cost of arranging a sale and approves consignment, of the vehicle, to a local recycling center: 1994 Horton/Ford E350 Ambulance 1304462 56,131 1FDKE30M4RHA16713

11. Contract Modification #4 for Del Terra Group – Program and Construction Modification Fees

The Board of Trustees approved Contract Modification #4 for Program and Construction Management Fees in the amount of $1,795,762 to Del Terra Group for a new total contract amount not to exceed $3,144,746 paid from Bond/State Funds and authorized the Administration to execute appropriate documents on behalf of the District.


12. Approve 36-Month Fair Market Value Lease – IBE Digital

The Board of Trustees approved a new 36-month “Fair Market Value” copier lease through IBE Digital with the Health Science & Nursing Department and authorized the Administration to execute the appropriate documents on behalf of the District.

13. Budget Augmentation – Removed from the Consent Agenda. 14. Accept Donation from the City of Beverly Hills Fire Department

The City of Beverly Hills Fire Department has offered to donate the twelve (12) sets of firefighter turnouts (each turnout consists of coat and pant) to the Rio Hondo College Public Safety Training Center Santa Fe Springs in support of search and rescue, live firefighting (flashover training) & firefighter safety as well as survival training. The value of this donation is approximately $5,700.00

The Board of Trustees accepted the donation of equipment from the City of Beverly Hills Fire Department and authorized the Administration to execute the appropriate documents on behalf of the District.

15. Installation of Security Gate in both Men’s & Women’s Locker

Rooms at the Kinesiology, Dance and Athletics (KDA) Complex – Cal Ironworks, Inc.

The Board of Trustees awarded a contract to Cal Ironworks, Inc. for the installation of security gate at both Men’s & Women’s locker rooms in the Kinesiology, Dance, and Athletics (KDA) Complex in the amount not to exceed $11,814.00 paid from Bond Funds and authorized the Administration to execute appropriate documents on behalf of the District

16. Accept Donation from the City of Arcadia Fire Department

The Board of Trustees accepted donation of equipment from City of Arcadia Fire Department as listed below and authorized the Administration to execute the appropriate documents on behalf of the District.

1 ½" diameter hose - 550'

1 ½" high rise with 1 ¾" diameter hose - 300'

1 ¾" diameter attack line - 350'

2 ½" diameter hose - 650'

4" diameter 100 ft. section hose - 900'

4" diameter 50 ft. section hose - 100'

4" diameter 33' extension hose

17. Repair Asphalt at Parking Lots A and H (Automotive Repair Area) – Golden State Paving Company, Inc.

The Board of Trustees awarded a contract to Golden State Paving Company, Inc. to repair asphalt at Parking Lots A and H (Automotive Repair Area) in an amount not to exceed $5,900.00 paid from Parking Funds and authorized the Administration to execute appropriate documents on behalf of the District.


18. Consultant Services Agreement – Total Compensation Systems,

Inc.

The Board of Trustees approved consultant agreement with Total Compensation Systems, Inc., to provide biennial other postemployment benefits (other than pension) (OPEB) actuarial valuation report for an amount not to exceed $6,600.00 from the General Fund and authorized the Administration to execute the appropriate documents on behalf of the District.

19. Maintenance Service of Two Boilers at the Central Plant – R.F.

MacDonald Co.

The Board of Trustees approved the contract for Maintenance Service of two boilers at the Central Plant to R.F. MacDonald Co. in an amount not to exceed $10,247.00 paid from Bond Funds and authorized the Administration to execute appropriate documents on behalf of the District.

20. High Speed Production Copier Lease – Xerox

The Board of Trustees approved a 60-month lease for one Nuvera 120 production copier system through Xerox in the amount of $5,423.03 plus tax per month not to exceed $354,662.00 over the term of the lease paid through the General Fund and authorized the Administration to execute appropriate documents on behalf of the District.

21. Authorization to Purchase a Two Restroom Modular Building for the New Soccer Field Renovation Project – Global Modular

The Board of Trustees approved the cost proposal of (1) two restroom modular building from Global Modular in the amount not to exceed $122,710.00 from Bond Funds and authorized the Administration to execute appropriate documents on behalf of the District.

22. Amendment #1 Design Services for Bookstore, Print Shop and

Adjacent Restrooms – SVA Architects

The Board of Trustees authorized an increase to the contract value of SVA (formerly MVEI) Architects, for additional design services in the amount not to exceed $32,565.50 for a revised total contract amount of $145,627.50 from Bond Funds and authorized the Administration to execute the appropriate Documents on behalf of the District.

23. Plaques for Veterans Memorial – 123 Awards

The Board of Trustees awarded the contract to 123-Awards in the amount of $10,088.00 paid from Bond Funds and authorized the Administration to execute appropriate documents on behalf of the District.

24. Resolution #041515 – Ordering Governing Board Member Election

The Board of Trustees adopted the attached Resolution Ordering Governing Board Member Election (See attached).


25. Consultants

Approved the following consultants:

a. Claudia Garcia – To present Foster and Kinship Care Education (FKCE) Training/workshops/classes on various topics such as: Parent Project; Changing Destructive Adolescent Behavior; AB12; Caring for Young Adults; Preparing Youth to be Independent as well as other specialized topics in foster care and parenting. Dates of service: April 16, 2015 – June 30, 2015. Cost not to exceed $1,200.00 from FKCE Grant.

b. Ernie T. Gritzewsky – To act as a keynote speaker for the “Men of

Color” conference. Date of service: May 8, 2015. Cost not to exceed $1,000.00 from Student Equity funding.

c. Nursing Therapy, Inc. – To act as a Simulation Consultant through June 30, 2016. Cost not to exceed $75,000.00 from the Enrollment Grant.

d. Southwest Management Consultants, Inc. – To provide local

political consulting and to facilitate the development of partnerships with local governments, private companies and the labor sector from March 16, 2015 to September 15, 2015. Cost not to exceed $7,500.00 from Unrestricted General Funds.

ITEMS REMOVED FROM CONSENT AGENDA: IIA9. Student Debt Collection Services – First Financial Resources, Inc. 51. On motion of Mr. Mendez, seconded by Ms. Pacheco, the Board voted by

unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to approve the student debt collection services agreement with First Financial Resources, Inc. and authorized the Administration to execute appropriate documents on behalf of the District.

Student Trustee advisory vote was aye. IIA13 Budget Augmentation 52. On motion of Mr. Mendez, seconded by Ms. Santana, the Board voted by

unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to approve the additional budget augmentation as outlined below:

Student Trustee voted aye.


Department Equipment Total Cost

Arts & Cultural Programs A/V Upgrade (high end) $ 94,964

Behavioral & Social Sciences DVD Player $ 300

Behavioral & Social Sciences Cordless Remote $ 75

Behavioral & Social Sciences Computer $ 1,840

Behavioral & Social Sciences A/V Upgrade $ 31,655

Behavioral & Social Sciences Laptop $ 1,100

Behavioral & Social Sciences Speakers $ 500

Behavioral & Social Sciences Computer $ 8,000

Business Doc Camera $ 3,300

Communications & Languages Doc Camera $ 2,750

Communications & Languages Whiteboards $ 4,104

Communications & Languages USB Recording System $ 5,000

CTEC Task Stools $ 8,250

Health Science & Nursing Doc Camera $ 2,200

Health Science & Nursing Laptop $ 3,300

Health Science & Nursing DVD Player $ 100

Health Science & Nursing Projector $ 500

Library LED Desk Lamp $ 4,800

Library Whiteboards $ 3,900

Library SIRSI BC Analytics $ 2,520

Library SIRSI Authority Control $ 2,960

Library Book Press $ 452

Library Blue Ray HD TV $ 350

Math & Sciences A/V Upgrade $ 158,273

Math & Sciences Computer $ 6,000

Math & Sciences Laptops $ 18,000

Math & Sciences Chairs $ 10,000

Math & Sciences Chairs $ 6,200

Math & Sciences Tables $ 3,000

Math & Sciences Gas Chromatographs $ 5,940

Math & Sciences Replacement Tubes $ 12,528

SSR Computer $ 1,840

TOTAL $404,700.00


B. PERSONNEL

1. Academic

a. Employment

Special Assignment, 2014-2015

The following instructor will receive a $1,000 stipend, paid out of Staff Development funds, for the maintenance of the FLEX reporter system: KOUTROULIS, Matt, Physical Science The following instructor will receive a $200 stipend, paid out of Title V grant, for attending the Winter 2015 Teaching for Learning Institute workshop and then creating at least two new assignments/activities to incorporate into her Art 135 and Art 136 courses to enhance student success: BROWN, Ada, Arts & Cultural

Part Time, Spring 2015 Communications and Languages

DONELAN-STEWART, Cyndi Counseling & Student Success BACHOR, Alana CUEVAS, Victoria DAZA, Igor MARTINEZ, Angelica RAMIREZ-ATILANO, Rosanne RUANO, Nancy TRASVINA, Abril SOLORIO, Jose Health Sciences & Nursing MITCHELL, Martha Hourly as Needed, Spring 2015 Counseling & Student Success ATILANO, Rosanne BERNTHAL, Wyatt CUEVAS, Victoria GARCIA, Laura HELIMANN, Violetta SOLORIO, Jose Humberto Disabled Students OBRITZ, Michele THOEURB, Tep Public Safety

ANDERSON, Nathaniel CAPILOUTO, Joshua CASTILLO, Alejandro HWANG, Andrew


REYNOSO, David WICKSER, Julie b. Retirement

PARRA, John, full time Counselor in Counseling & Student Success. His last day of employment is May 30, 2015, with his first day of retirement being May 31, 2015 REILLY, Beverly full time instructor in Communications and Languages. Her last day of employment is May 29, 2015 with her first day of retirement being May 31, 2015

2. Classified

a. Employment, 2014-2015 Substitute BENITEZ-LOPEZ, Evelyn, Athletic Trainer, Kinesiology, Dance & Athletics, effective March 6, 2015 DYE, Danna, Athletic Trainer, Kinesiology, Dance Athletics, effective March 6, 2015 GUERRERO, Sofia, Student Services Assistant, Counseling & Student Success, effective March 23, 2015 RAMIREZ, Alejandro, Paraprofessional Tutor, TRiO/SSS, effective April 16, 2015 STANKEVITZ, Diane, Athletic Trainer, Kinesiology, Dance Athletics, effective March 6, 2015 Short Term

ALVAREZ-GALVAN, Marti, Clerk Typist I, Communications & Languages effective April 16, 2015

b. Promotion

The following employee is being hired in the designated capacity with dedicated funding through June 30, 2015. If continued funding should not be available, 60-day notice shall be served: WELLS, Matthew, Student Services Assistant, 100%, 12 months, Financial

Aid, effective March 23, 2015 c. Increase in Assignment/Transfer

CHAVEZ. Monica, Student Services Assistant, Outreach & Ed. Partnerships, from 47.5%, 11 months to 100%, 12 months effective April 6, 2015 PAEZ, Yicel, Student Services Assistant, Outreach & Ed. Partnerships, 47.5%, 11 months to Transfer Center, 100%, 12 months, effective April 6, 2015 RAMIREZ, Nancy, Registration Clerk, Admissions & Records, 47.5% to 100% effective March 23, 2015


d. Retirement

FOLTS, Marsha, Computer Operator Technician, Information Technology Services. Her last day of employment is May 31, 2015 with her first day of retirement being June 1, 2015

e. Resignation LOPEZ, Jasmine, Student Activities Assistant, Student Life & Leadership. Her last day of employment was April 3, 2015 SOSSIKIAN, Masis, Police Academy Training & Operations Specialist, Public Safety. His last day of employment was March 31, 2015.

f. Family Care and Medical Leave

LY, Billy, Payroll Technician, Accounting, has requested a Family Care and Medical Leave to be taken intermittently from April 15, 2015 through June 12, 2015

3. Order of Employment

Per Education Code 87413, et. Seq. following is the Order of Employment List. We have added those faculty members employed during the Fall 2014 and Spring 2015 semester.

See attached list 4. Unrepresented, (AP 7130), 2014-2015

a. Employment Hourly Student Success & Retention (Basic Skills) GARCIA, Alan, Tutor II LAI, Cindy, Tutor II MENDEZ, Xavier, Tutor II PEREZ, Gisselle, Tutor II REYNOSO, Santiago, Tutor II VILLA, Amber, Tutor II

UGWU, John-Emmanuel, Tutor II

Volunteer SALAZAR, Phillis, Human Resources III. ACTION ITEMS A. PRESIDENT’S OFFICE

1. Resolution in Support of the Week of the Young Child

53. On motion of Ms. Santana, seconded by Ms. Garcia, the Board voted by unanimous vote of the five members present [Garcia, Shapiro,


Pacheco, Santana and Mendez] to adopt the attached resolution proclaiming April 13-17, 2015 as the Week of the Young Child at Rio Hondo College (See Attached).

Student Trustee advisory vote was aye.

2. Approval of Fellow of the College Award

54. On motion of Ms. Pacheco, seconded by Mr. Mendez, the Board voted by unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to approve recipient for 2015.


3. Approval of Distinguished Faculty Award

55. On motion of Ms. Pacheco, seconded by Student Trustee Magallon, the Board voted by unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to approve Beverly Reilly as the Distinguished Faculty Award recipient for 2015.


B. FINANCE AND BUSINESS

1. Appointment to Rio Hondo College Citizens Oversight Committee

Item postponed to next meeting.

C. STUDENT SERVICES

1. Priority Registration

56. On motion of Ms. Santana, seconded by Ms. Garcia, the Board voted by unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to approve the additional priority recommendations to begin Fall 2015 registration as a 3-year pilot as follows:

Expand the one-time priority registration in fall semester for local high schools beyond El Monte Union, Whittier Union, and El Rancho Unified. Students will be required to complete an application, assessment, orientation and an educational plan to secure their registration priority. The Step 4-Ward program will not exceed 1,500 students. The recommendation is to have this group be Tier 3, day 2, with everyone else in Tier 3 register on day 1. The 1500 students will include all service area high school students that register on day 1

Provide Tier 3 priority registration status to all Pathway to Law

students. Pathway students must have completed at least 2

required courses, met with the Pathway to Law Counselor, have an


active comprehensive educational plan and have a 3.0 GPA in all

required courses in the pathway. (Tier 3, day 1)


IV. INFORMATION ITEMS 1. Building Program Update V. STAFF AND BOARD COMMENTS

Board Development Reporting – No Items reported.

Action Items for Future Board Meetings – No Items requested. VI. CLOSED SESSION

Ms. Shapiro recessed the meeting to Closed Session at 8:30 p.m. and reported the following action upon returning:

Title 5, California Code of Regulations, Section 59328-59338

Pursuant to Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR o 11400 Greenstone Avenue, Santa Fe Springs o 9515 Haney Street, Pico Rivera

Pursuant to Section 54956.9(b):

CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation (2 Cases) Pursuant to Section 54956.9(c):

CONFERENCE WITH LEGAL COUNSEL – Existing Litigation (2 Cases) Pursuant to Section 54957:

PUBLIC EMPLOYEE PERFORMANCE EVAULATION o Superintendent/President

PUBLIC EMPLOYEE EMPLOYMENT o Full Time Mathematics Instructors (2)

57. On motion of Mr. Mendez, seconded by Ms. Santana, the Board voted by

unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to approve the employment of Suzanne Lavertu as full time math instructor.

58. On motion of Ms. Garcia, seconded by Ms. Pacheco, the Board voted by

unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to approve the employment of Jupei Hsiao as full time math instructor.

o Full Time Digital Photography Instructor – action not taken.

PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE

Pursuant to Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: Teresa Dreyfuss Employee Organization: CSEA, RHCFA


VII. ADJOURNMENT

59. On motion of Ms. Garcia, seconded by Ms. Pacheco, the Board voted by

unanimous vote of the five members present [Garcia, Shapiro, Pacheco, Santana and Mendez] to adjourn the meeting and announced the date of the next regular meeting:

Wednesday, May 13, 2015, 6:00 p.m., Rio Hondo College Board Room

RIO HONDO COMMUNITY COLLEGE DISTRICT REGULAR …€¦ · Ellucian Software Development Maintenance...

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