Rimbey Community Centre Rental Guide

2012

Rimbey

Community Centre

Rental Guide

2

Contents

Introduction & General Information

2-3

Rental Procedures, Rental Rates &

Security Deposits, Catering Policy, Table

& Linen Information

4-7

Facility Equipment & Purchase/Rental

Items Available

8-9

Standard Clean & Important Reminders 10-11

Room Dimensions 12

13 Renter Check List

welcome

A warm welcome to the Rimbey Community Centre! This

booklet has been designed to assist you with the

organization of your event. Whether your requirements are

for a meeting, wedding, tradeshow/convention, theatrical

or sporting event, our staff are here to assist you.

Thank you for your interest in the Community Centre. We

are extremely proud of the many volunteers it took to build

the Centre & we hope you enjoy it as much as we do.

Recreation Services

Phone: 403-843-3151

Fax: 403-843-4267

Email:

[email protected]

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Our history & facilities

The Community Centre building was constructed by volunteers to

serve the community, now and in the future.

The original 43,500 square foot building has been enhanced by the

addition of the 33,400 square foot arena.

There is an ample, well lit paved parking lot around the building.

The Community Centre is an excellent location to host any event,

large or small.

The Centre consists of:

Modern auditorium that includes a full stage, lighting,

sound system and banquet facilities for up to 400 people

(or 600 people for theatre style events).

Meeting rooms of all sizes which are clean, well-lit &

comfortable. With access to overhead projectors, TV’s,

VCR’s & VHS video projection unit on a full size screen.

Our Arena features a full-size ice surface,

viewing area, concession and lounge facilities plus seating

for up to 880 with a bleacher capacity of 500.

Four sheets of curling ice which include a lounge & upper

and lower viewing areas (operated by the Rimbey Curling

Club).

Fully equipped weight room with 24 hour access, regula-

tion size squash court, two racquetball/wallyball courts,

change room and shower facilities as well as lockers.

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Recreation Services facilitates the bookings of the Community

Centre venues.

Security Deposits:

A security deposit is required for facility use. The deposit must be

received within 14 days of the initial booking to secure the date.

Dates not secured with a deposit within the 14 days are considered

tentative. ‘Tentative’ bookings are not contractual and Recreation

Services reserves the right to cancel without notification.

Cancellations:

Bookings that are cancelled 30+ days prior to the date the event is

to take place will have their full deposit refunded, without interest.

Bookings that are cancelled between 15 & 30 days before the

event will have 50% of their deposit refunded, without interest.

Bookings which are not cancelled or are cancelled with less than

15 days notice, shall have the entire deposit forfeited and the funds

paid to the Town.

Rentals:

Rental fees must be paid not less than 14 days prior to the event

unless prior arrangements have been made. The renter may not be

granted access to the venue until the fee has been paid.

The renter may set up or decorate the Centre prior to the rental

period providing there is no conflict with another rental and staff

is scheduled to work. In the event that arrangements can’t be made

around the existing staff schedule, regular facility charges will

apply.

The renter is responsible for all special licenses, permits and

insurance. **A copy of the liquor license must be given to the

Recreation Office 1 week prior to your event** All renters are

encouraged to purchase PAL (Party Alcohol Liability) insurance

which is available through any insurance agency.

Liquor consumption within the Centre is prohibited during event

set-up/decorating unless stated on your liquor license.

The Centre shall be closed to the public and vacated no later than

3:00 a.m. after each rental. Failure to vacate the premises by the

specified time shall result in an additional charge of $100+GST

per hour.

Rental Procedures

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Rental Rates

MAIN AUDITORIUM - CAPACITY: **300 - 600** (Capacity differs whether there are tables and chairs or a theatre style event)

Weekday Evenings (Sunday - Thursday) $ 200.00 Fridays & Saturdays ( Day or Evening) $ 250.00

Sunday Day Use $ 200.00

Before 4:00 P.M. (Monday - Thursday) $ 100.00 Funerals $ 100.00

KITCHEN:

Rent Per Day $ 150.00

Rent Per Hour $ 50.00

UPPER AUDITORIUM - CAPACITY: **125**

Evenings & Weekends $ 125.00

Weekdays before 4:00 P.M. $ 75.00

Per Hour $ 20.00

KINSMEN ROOM - CAPACITY: **20**



LION’S ROOM - CAPACITY: **50**



ARENA MEZZANINE - CAPACITY: **30 - 40**

Rent Per Day $ 50.00 (For winter rentals please call Rent Per Hour (Non-Profit Groups Only) $ 10.00 Rimbey Curling Club)

ARENA - SUMMER USAGE - CAPACITY: **880**

BLEACHER CAPACITY **500**


PRICES SUBJECT TO CHANGE WITHOUT NOTICE

**GST WILL BE ADDED TO THE ABOVE RENTAL RATES**

SECURITY DEPOSITS:

Main Auditorium $ 250.00

Kitchen $ 300.00

Upper Auditorium $ 150.00

Lion’s Room $ 100.00

Kinsmen Room $ 50.00

Arena (Summer usage) $ 500.00

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Table Information

Size & numbers of tables & chairs are as follows:

MAIN AUDITORIUM: Qty: Size: # of People/Table:

16 6 Ft. Round 8 - 10 People Per Table (128-160)

8 5 Ft. Round 6 - 8 People Per Table (48-64)

8 4 Ft. Round 6 - People Per Table (48)

50 30” X 72” 6 - People Per Table (312)

395 Chairs

UPSTAIRS AUDITORIUM: 11 30” X 96” Rectangular

8 30” X 72” Rectangular

200 Chairs

ARENA:

200 Chairs in Storage

LINEN RENTAL Colour Chart is available to view *To ensure delivery, linen should be ordered 3 weeks prior to event date*

Size: Price:

85 x 85 (Fits 5’ & 6’ Round) $ 5.00 Ea

71 x 71 (Fits 4’ Round) $ 4.00 Ea

52x114 $ 4.75 Ea

Napkins $ 0.50 Ea

Please note that there is a linen order reference on page 15


**GST WILL BE ADDED TO ABOVE RATES**

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Linen Reference

Amount Size Colour Placement

x

x

x

x

x

x

x

x

x

x

8

The Community Centre has a full sound and lighting system to

suit your needs. The following equipment is provided:

Piano

Corded and Cordless microphones

Microphone stands

CD Player

DVD Player

Ceiling mounted video projector for large screen (LCD)

Remote projector screen (Main Auditorium)

Mobile LCD

Overhead projector

TV/VCR

A variety of electrical amperage is available upon advance

request

60” X 60” Screen on Tripod

Equipment

The following equipment may be operated by approved

technicians:

Strand Lighting System

Sound board

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Purchase/Rental

Items Available

The rental of the facility includes the following:

Ice Machine

Coffee Urns - 100 Cup Percolators

(Renters must supply the coffee & condiments)

Bar Area - When renting the Main Auditorium

For the convenience of the renters, the following items may be

purchased or rented through the Recreation Department:

Coffee Urns - 100 cup (outside complex) $ 10.00

Chafing Dish Rental $ 12.00

Roll of plastic Tablecloth (advance notice please) $ 40.00

Canisters of Pop $ 40.00

(Charged by weight)

Chairs (Outside Centre) per chair $ 0.50

Tables (Outside Centre) per table (50) $ 4.00

Glass Wine Glasses ( over 200 in stock) $ 3.50/Dz.

Candle Holders $ 3.50/Dz.


**GST WILL BE ADDED WHERE APPLICABLE**

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Facility Clean-up

Renters are responsible for set-up & clean-up of the facility unless prior

arrangements have been made.

For your convenience, a Standard Clean Up is available through the

Recreation Office for an additional fee of $100 + GST.

Arrangements for this service must be made in advance.

For the Fee the Building Staff will:

Wipe and put away chairs and tables

Take out garbage

Sweep and mop the floors

The Renter will still be responsible for the following:

CONFETTI - If used, renters are responsible for ensuring it is

swept up from all floors, including hallways, bar and bathrooms.

Removing decorations and bagging all garbage.

Clearing off tables (garbage, glasses, bagging linens, etc.)

Cleaning bar area including counters, sink, left over dishes, coffee

urns and sweeping and mopping the bar floor.

IMPORTANT NOTICE:

Recreation Staff Members are not responsible for cleaning any

extraneous messes which pose a health hazard (i.e. blood, vomit, urine,

feces, etc.). The clean-up of these messes, should they occur, remain

the sole responsibility of the Facility Renters and must be done

immediately and to the satisfaction of Building Staff.

Clean-up must be done immediately following your event

Any clean up not done to the satisfaction of the Building Staff will

result in extra charges being billed to the Renter by the Town of

Rimbey or having the charges deducted from the Facility Deposit.

Cleaning the facility the day after an event needs to arranged and paid

for in advance.

Please Note: If you are hiring a community group to clean up following

your event, it is still your responsibility to ensure it is done properly.

Any charges for extra cleaning will be billed to the Renter.

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Here are a few tips and reminders that will make planning your

function a little smoother.

For large events such as cabarets, weddings or anniversaries,

it is best to have a dependable ‘Clean up Crew’ arranged prior

to your function. (see clean-up information of previous page)

It is the renters responsibility to ensure that alcohol

consumption be limited to the venue rented and only during

the times stated on your Liquor Permit. Drinking alcohol in

other parts of the building (i.e. foyers, bathrooms) is strictly

prohibited.

Please note that when confirming your facility rental

Recreation staff will need to know the following:

A copy of your liquor permit (1 week prior to your

event) Available at Liquor stores.

Whether you will require the use of the pop

dispenser, sound equipment, etc.

Whether the Clean Fee is required.

As the building is not necessarily staffed for event set-up or

decorating, facility renters are required to arrange these times

in advance with Recreation Services. In the event that

arrangements can’t be made around the existing staff

schedule, regular facility charges will apply.

Extensive set-up or rehearsals: i.e. building of stage sets or

play rehearsals requiring extra use of the facilities will need to

be arranged in advance. Regular facility charges will apply

where the set-up (or rehearsal) of your function conflicts with,

limits or prevents the use of the facilities for other renters or

again, for occasions where we would require staff in the

building.

Linens are available through the Recreation Office. Please

drop in to see the colour selections available. The linens are

conveniently dropped off and picked up from the Centre.

The Rimbey Community Centre is a smoke free

Important Reminders

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Room Dimensions

Main Hall (From back of hall to Stage front) 79’ X 68’ (5,372 sq. ft.)

Stage 43’ X 23’ (989 sq. ft.)

Stage Ceiling to Stage Floor Height 17’

Kinsmen Room 20’ X 23’ (460 sq. ft.)

Upstairs Auditorium 39’ X 72’ (2808 sq. ft.)

Arena Ice Surface 85’ X 200’ (17,000 sq. ft.)

Arena Concession Seating Area 64’ X 32’ (2048 sq. ft.)

Arena Main Lobby 34’ X 42’ (1428 sq. ft.)

Arena Concession 18’ X 26’ (468 sq. ft.)

Arena Upper Mezzanine 45’ X 29’ (1305 sq. ft.)

Lion’s Room 28’ X 32’ ( 896 sq. ft.)

Curling Lounge 15’ X 68’ (1020 sq. ft.)

Curling Ice Surface 58’ X 145’ (8410 sq. ft.)

Curling Concession 19’ X 10’

Nursery School 23’ X 32’

Weight Room 39’ X 17’

Art Club 18’ X 31’

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Renters Checklist

Deposit paid and Facility Disclaimer signed

(please note that access cannot be granted without the

disclaimer signed)

Facility rent paid

Linens ordered (Linen rentals available at the Recreation Office)

Liquor permit (Permits are availble at liquor stores. A copy must be

given to the Recreation Office 1 week prior to your

event)

Set up/decorating arranged

Food/Beverage arranged

Entertainment arranged

Facility clean-up arranged

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Notes & Reminders

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Rimbey Community Centre

5109 - 54 Street

Rimbey, Alberta

Phone: 843-3151

Fax: 843-4267

Email: [email protected]

Rimbey Community Centre Rental Guide

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