Rick Hagen President Joseph Martinez Executive Director
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www.tcdla.com Rick Hagen President Joseph Martinez Executive Director Cynthia Hampton Assistant Executive Director Tiffany Martin Chief Financial Officer Melissa Schank Director of CLE and Special Projects Craig Hattersley Communications Director Presented by: 2008 Grant Committee Meeting
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2008 Grant Committee Meeting. Rick Hagen President Joseph Martinez Executive Director Cynthia Hampton Assistant Executive Director Tiffany Martin Chief Financial Officer Melissa Schank Director of CLE and Special Projects Craig Hattersley Communications Director. Presented by:. - PowerPoint PPT Presentation
Transcript of Rick Hagen President Joseph Martinez Executive Director
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Rick HagenPresidentJoseph MartinezExecutive DirectorCynthia HamptonAssistant Executive DirectorTiffany MartinChief Financial OfficerMelissa SchankDirector of CLE and Special ProjectsCraig Hattersley Communications Director
Presented by:
2008 GrantCommittee Meeting
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Change & Growth - TCDLA
2001 2002 2003 2004Publications 27,763.54 21,899.24 42,499.55 48,793.70Dues 330,776.7
2313,198.17
326,634.17
338,198.28
Seminar Registration
351,871.47
293,731.87
378,105.83
428,071.64
2005 2006 2007 2008 (YTD)
Publications 38,234.17 113544.20
107,048.39
92,387.49
Dues 348,060.00
356,090.00
345,140.06
313,055.00
Seminar Registration
485,322.54
508,310.98
641,669.00
553,310.50
Joseph
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Expenses
28%
57%
15%
Membership $345,140
Seminars $693,468.38
Other $189,816.99
Total $1,228,425.37
Joseph
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Expenses
18%
35%
47% Membership $201,760.18
Seminars $397,326.61
Personal $543,048.47
Total $1,142,135.26
Joseph
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Change & Growth - LEI
2001 2002 2003 2004Publications
0 0 0 4,380.00
A/V Rentals
0 0 2,975.00
6,200.00
Merchandise
0 0 0 02005 2006 2007 2008Publications
5,047.00
19,196.68
9,370.00 4554.45
A/V Rentals
17,600.00
29,500.00
28,600.00 43,750.00
Merchandise
0 3,250.00
35,994.74 39,165.50
Joseph
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Duties & Responsibilities of Board Members
Rick
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Auditor Update
Tiffany
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Back Up Overview• Daily back up of 1) database and 2) network•Check each day for back up completion•3 sets of back up drives, rotation of daily back ups•Stored in fire proof safe•4th back up off site at Cynthia’s house – 30 days•Database – 9 months
Melissa
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Committee Chairs FY 2008-2009
Rick
Amicus Curiae | Wm. Reagan Wynn Budget & Finance | Lydia Clay-JacksonChild Protective Services Taskforce | Paul ConnerCDLP | Robert Lerma & Mark S. SnodgrassCorrections & Parole | David P. O’Neil Death Penalty | Jim W. Marcus & John P. Niland Driving While Intoxicated | David Burrows & Lawrence G. Boyd Federal Law | Richard Alan Anderson Hall of Fame | E. G. Morris Innocence | Jeff Blackburn Lawyers Assistance | Richard Scott Gladden & Kelly Pace & James M. Pape Legislative | Keith S. HamptonNominations | Stanley G. Schneider Public Defenders | Angela J. MooreStrategic Planning | Tom PappasStrike Force | Michael P. Heiskell TCDLEI | Lydia Clay-Jackson
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TCDLA 501 (c)(6)TCDLEI 501 (c)(3)
Joseph
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Executive Director’s Employment Agreement
Joseph Martinez
Joseph
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Membership Overview• number of current members: 2,713• number of non-renewing: 728
• demographics: age 50+, only attending a seminar, renew one year later
• new members: 377 • demographics: new lawyers, attending a seminar
• new member retention: 54%• renewing members: 2,030
Melissa
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9 TCDLA Affiliates | PresidentAustin Criminal Defense Lawyers Association | Virginia Greenway
Central Texas Criminal Defense Lawyers Association | Brian Baker
Coastal Bend Criminal Defense Lawyers Association | David Stith
Concho Valley Criminal Law Association | Fred Brigman
Harris County Criminal Lawyers Association | Mark Bennett
Heart of Texas Criminal Defense Lawyers Association | Richard Mock
Lubbock Criminal Defense Lawyers Association | Laurie Key
Panhandle Criminal Defense Lawyers Association | Vaavia Edwards
Warren Burnett Criminal Defense Lawyers Association | H. W. Leverett
Joseph
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33 Local Criminal Defense Bars & Presidents (inc. affiliates)
• Austin CDLA | Virginia Greenway• Bell CCDLA | Paul Lepak• Brazos CCDLA |David Barron• Cameron CCDLA |Robert Lerma • Central Texas CDLA | Brian Baker• Coastal Bend CDLA | David Stith• Concho Valley CLA | Fred Brigman • Dallas County CDLA | Brady Wyatt• Denton CDLA | Brent Bowen • El Paso CDLA | James Darnell• Ellis County CDLA | Mark Griffith• Fort Bend CDLA | Michael Njoku • Galveston County CDLA | Robert Monks • Grayson County CDLA | John Smith• Gregg County CDLA | Richard Hurlburt • Harris County CLA | Mark Bennett• Heart of Texas CDLA | Richard Mock
• Hidalgo County CDLA | Oscar Alvarez • Hood County CDLA | Alan Steele • Jefferson County CDLA | Peter Doyle• Kaufman County CDLA | Darla McLeroy • Lubbock CDLA | Laurie Key • McLennan County CDLA | Walter
Reaves • Montgomery County CDLA | Stephen
Simonsen• Panhandle CDLA | Vaavia Edwards • San Antonio CDLA | Adam Kobs• Smith County CDLA | Leslie McLean • South East Texas CDLA | James Makin • Tarrant County CDLA | William ‘Bill’ Ray• Warren Burnett CDLA | H. W. Leverett • Wharton County CDLA | Mark Racer
Joseph
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Seminar Overview• 5 year planning schedule – city/topic • Contracts 2-3 years in advance - site• Course Directors 1-2 years in advance•Market via web & Fax 1 year out•Agenda 6 months out•Speaker travel 4 months out•Brochure mail 3 months out•Events details ongoing – av, food, electricity, books, cds, etc.
Melissa
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Capital Assistance Attorney
• “To provide training and technical assistance to attorneys representing indigent defendants accused of capital crimes.”
Cynthia
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Training-Capital• 2 day substantive Seminar• 2 day Forensics Seminar• 4 day Capital Trial Advocacy
Training• 2 and ½ day Capital Voir Dire
Seminar• 2-day Cross Exam Seminar
Cynthia
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Training-Capital (cont.)• 2-3 day Punishment Seminar• Rusty Duncan Capital Litigator’s
Luncheon• 1 day Mitigation Seminar
Cynthia
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Training-Non Capital• El Paso Public Defender• Dallas Public Defender
Cynthia
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Publications• Trial Notebook• Texas Traffic Laws 2006• Punishment Source Book• Losch’s Texas Capital Defender
Manual• Capital Litigation Update• Cheat Sheets
Cynthia
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Other Resources• Capital Motions Disc• State Motions Disc• Federal Motions Disc• Capital Brief Bank• Memo Bank• Expert Lists (On TCDLA.com)
Cynthia
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Other Projects• Compile and maintain a complete
list of attorneys on the indigent defense lists in all 254 Texas Counties.
• Monitor the Capital Listserv• Maintain Accurate list of all
pending capital cases in Texas
Cynthia
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General Stuff• Staff Seminars in West Texas area• Provide assistance to any attorney,
investigator, mitigation specialist or attorney staff needing a specific kind of assistance.
Cynthia
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Publications Overview• number of publications: 42• number of new publications FY2008: 8• approximate gross sales at Rusty: $10,000• projected total sales for FY2008: $120,000
Cynthi
a
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Listserv• One time sign up• Several notification options• Easy as replying to email• Compatible with MS outlook, email base programs, handhelds, blackberrys and trios, GroupWise• Tools that work, attachments, calendaring, archives• Coming end of July
Cynthia
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Website• Experts List• Resources
• Brief Bank• Capital Motions• Helpful Links• Releases• Regulations
• Voice Archives• Online Directory
Cynthia
• Strike Force• Member Benefits• Motion of the Month•SDR• Capital Litigation
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Voice for the Defense Magazine• 10 issues per year• Cover designed 3 months out• Deadline 15th month preceding• Editing & articles• Cost increased significantly when unable to meet deadlines• number of Voice run a month: 4,082• monthly cost for Voice: $6,000• amount paid by CDLP: $800• amount paid by TCDLA: $1,200• articles waiting to be published: 10
Craig
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Directory Overview• Cover designed in January• Market to non-members and members for renewals and updates• Solicit for advertisers • Template for directory elements• Drop in data • Formatting several months• Mail September 1st
Craig
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Board & Staff Reports
• In the Loop Reports – Randy Wilson• Moving to Electronic Copies, paper available• Email notifications & Links to download• Quarterly Reports• Committees send in Reports
Joseph
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Overview of Staffing
Joseph
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Court of Criminal Appeals of Texas
Judicial and Court Personnel Training
ProgramGrant Funding
FY 2008
Tiffany & Josep
h
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Grant Fiscal Year
September 1st through August 31st
FY 2009September 1, 2008 - August 31, 2009
Tiffany
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Grant Fiscal Year
• Every Grant Year Stands Alone
• New Application Every Year
• New $ Amount Awarded Each Year
Tiffany
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Yearly Grant $ BreakdownFY
UB from Prior Year
Current Year Award
Other Income *
Total Available
Total Used UB for Next Year
01
4,325.75 388,325.00 0 392,650.75 351,399.39 41,251.36
02
41,251.36 1,016,487.65
1,229.51 1,058,968.52 703,427.67 355,540.85
03
355,540.85
1,012,800.00
11,165.21
1,379,506.06 966,300.26 413,205.80
04
413,205.80
902,110.00 60,430.44
1,375,746.24 972,638.82 403,107.92
05
403,107.42
1,052,500.00
35,432.96
1,491,040.38 1,220,609.95
270,430.43
06
270,430.43
1,052,500.00
9,508.67 1,332,439.10 1,239,672.64
** 92,766.46
07
92,766.46 1,052,500.00
13,710.00
1,158,976.40 1,130,217.39
***28,057.29
08
28,057.29 1,052,500.00
25,780To date
1,106,337.29 815,570.86To date
Unknown*Other Income is Interest Income and Program Income**$12,369.29 UB grant & $80,397.67 UB program income***All unexpended prog. Inc.
Tiffany
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Unexpended Balances
UB
$ Grant Money not spent or encumbered by August 31 of that same fiscal year
$ Program Income$Seminar on-site registration fees$Publication sales
Tiffany
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Program Income
• Seminar On-Site Registration Fees• Publication Sales
Tiffany
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Grant Writing Process• Planning seminars in Texas• Create a budget• Submit the application and the budget• Nine judges review and vote on
amount to be awarded to TCDLA• Finally, approve amount mailed to
court auditor who forwards the message on to TCDLA
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Grant Writing Process• Possible budget cuts• Rewrite the budget for new amount
approved by the judges
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Versions of the Grant
• All funds available for Criminal Defense
• All available funds plus UB
• Only amount awarded by the Court
• Amount awarded plus UB
• Grant Adjustments
Tiffany
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The Grant Budget
• Salaries and Benefits• Staff and Committee Travel• Equipment Purchases• Operating Expenses• Seminar Participant Travel-
Scholarships• Speaker Travel Expenses• Seminar Costs
Tiffany
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Sharing Expenses With TCDLA
• Each salaried position is a different % split
• Average of all salary splits in 2007 = 69%
• Operating expenses = 75% Grant
Tiffany
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Grant Restrictions
• Actual & Necessary Expenses
• Itemized Receipts
• Dollar Limits
Tiffany
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Maximums:
• Staff, Committee, & Participant Meals : $36/day
• Staff, Committee, & Participant Lodging : $85/day
• Staff, Committee, & Participant Travel : $.485/mile – asking for .505
• Speaker Meals : $72/day• Speaker Lodging : $170/day• Speaker Travel : $.485/mile – asking for .505• Airfare and/or Rental Cars for everyone are
booked through Seminar Assistant
Tiffany
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CCA Grant RegulationsTravel Reimbursements• When traveling in your own vehicle please use the
TEXAS MILEAGE GUIDE to calculate your mileage. http://www.window.state.tx.us/comptrol/texastra.html
• NO ALCHOL will be reimbursed• NO tips or gratuities will be reimbursed• NO valet parking, except for speakers,
handicapped, or if required by the hotel• NO long distance phone calls will be reimbursed,
unless a statement is signed saying the calls are grant related.
• NO high speed internet connection
Tiffany
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Compliance Quick ReferenceTravel Reimbursements Itemized Receipts Required• Lodging• Airfare• Meals• Car Rental• Gas• Taxi• Shuttle
Tiffany
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Compliance Quick ReferenceDue Dates Due to the Court
• 1st of Month: QuickBooks files for prior month
• 10 Days after every seminar: Sign-In sheets• 60 Days after every seminar: Evaluations • November 30: Final close of prior fiscal year• July 1: Grant Application for next fiscal year
Tiffany
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Grant Audit Process
Ensure compliance with Grant Conditions
WHO Mr. William Hill- Court of Criminal Appeals Auditor
WHEN Audited after several months of spending
WHAT Every check that is written from Grant funds is audited
WHY
Tiffany
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Follow-up with Board Members
Joseph
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Closing Comments
Rick
