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School Workforce School Workforce Census 2014Census 2014

School Workforce School Workforce Census 2014Census 2014

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The date for the School Workforce Census this year

Thursday 6th November 2014

To be loaded after 10am onto the COLLECT Website

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Schools in Scope

•Primary Schools•Secondary Schools•Maintained Nursery Schools•Maintained Special Schools•Academies•Pupil Referral Units

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Preparing for Census

• SIMS version 7.159 (Summer 2014)

• Fileset 170 to be imported

How to Import a Fileset

Go to Tools>Setups>Import Fileset

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SWC 2014SWC 2014SWC 2014SWC 2014 Changes since last year:

• Dealing with base data settings

• SWC Posts for Class Teachers

• Vacancies on Census Day – Change to Post names

• Pay Scales – Leading Practitioner

• New Qualification Code for NVQ4

• New QTS Routes

What is Base Pay Details?

•Base Pay is the pre-tax annual salary of a member of staff as at census day. It does not include the annual amount of any additional payments or allowances

•In other words, it is the annual salary that will be earned, based on the salary rate at the census date

•Base Pay is not collected for staff paid by a daily rate

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Setting up Base Pay DetailsTools>Statutory Return Tools>School Workforce Census

Settings

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Base Pay Details in Census

After creating new census, click “Calculate All Details” button and the box below will auto fill

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SWC Posts for TeachersThis needs to be changed before running SWC!

Go to Tools>Staff>Pay RelatedSelect your Teachers i.e. Teachers & Teachers Upper

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SWC Posts for TeachersGo to Section 5: Posts, then select Classroom Teacher, and

change the SWC Post appropriately

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Vacancies Post Names

Within the Census, There are new for Leading Practitioner, and two types of Classroom Teachers

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Leading Practitioner

Did you know?

The Advanced Skills Teacher and Excellent Teacher pay scales have been superseded by Leading Practitioner

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Qualification Code ChangeOld qualification “NVQ4” is now replaced by new code

“NQF4”

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New QTS Routes

The QTS route is now included for all staff who have taken their first position since qualifying as a teacher, regardless of

when they qualified

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Routines you should know in SWC

Information and Routines that could be handy to know

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Previous establishment number (for Academies)

Focus>School>School Details

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Previous Authorised Census Returns

Tools>Statutory Returns Tools>Authorised Census

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What is collected in SWC?

• Basic Staff Details – Ethnicity– Disability

• Qualifications• Absences

• Contract Details• Occasional Teachers and Third Party Staff

• Vacancies on Census Day

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Basic Staff Details

Note: Eligible for SWR means they are on your school’s payroll

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Basic Staff Details

Note: Never fill in “Not Known” for Disability

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What Qualifications are collected? Fill in qualifications for all staff above Post A Level (NQF Level 4+)

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Absences• Absences only collected for Teachers and TA’s with

contracts

• All Schools absences are collected in the date range: 01/09/2013 - 31/08/2014

• All types of absences collected, except for training absences

• All Absences must have an end date, except for maternity leave

• NOT for agency, occasional teachers or other support staff• NOT for TA’s with a Service Agreement

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Contract Details

What details need to be filled in?

• Service Term• Employment Type• Post reference• Contract start Date• Pay Scale• Allowances (If applicable)• Role

Contracts collected from:01/09/2013 – 06/11/2014

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What defines Occasional Teachers and Third Party Staff?

• Occasional Teachers– Supply teachers who are in the school on census day but not in regular

service (i.e LESS than 28 days)

• Third Party Staff– Support staff who are not directly employed by the school or local

authority on census day (e.g. Other staff supply companies) who work more than 28 days

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What if a Supply Teachers works over 28 days?You can find this in a Personnel record, Underneath the contract details

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Occasional TeachersFill in the count of teachers on census day

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Third Party Staff

• Add the job role of the staff by clicking “New”• Enter in the number of staff on census day

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For Secondary Schools Curriculum

• Collected for teachers and TA’s in timetable cycle in which census falls

• This is only populated if the timetable has been transferred from Nova-T

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Vacancies on Census Day

Note: If you have vacancies on census day, this section needs to be filled in

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Don’t Forget!

You can always call the Helpdesk for assistance!

0844 967 1113Or e-mail

ictsupport@oneeducation.co.uk

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