RI Training - Sem Logo - V.03 - EnG

Oracle Integrated ReceivingTraining20 March 2013

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Why Integrated Receiving? Brazilian tax system US accounting model BR accounting model Cost value Location Transfers Customer returns

Tax configuration ISS, PCC (PIS, COFINS, CSLL), IRPF/PJ, INSS

Entering Notas Fiscais ISS, PCC (PIS, COFINS, CSLL), IRPF/PJ, INSS

Receipt Cancellation and Reversion

Agenda

Why Integrated Receiving?

The first and most important reason is because Brasil has a very complex and sophisticated tax system, one of the most complex around the world. Talking only about taxes that applies directly over products and services prices we have:

City tax – ISS State tax - ICMS Federal tax – IPI, PIS, COFINS, CSLL, IRPF/PJ, INSS, II

Each tax has “one” rule and “thousands” of exceptions.This exceptions include some that will affect the value of the payments to suppliers and tax agents, the accounting journal entries, and the costing process in your company.Some of this tax will be paid when you buy and recovered when you sell (most for products and less for services).You are required to do the retention for some tax considering the situation of your supplier (big buyers will retain the tax and pay to the government, instead of the government controlling the small suppliers).Do not implement IR and wait for a “tributary reform” in Brasil is not a wise decision.

Why integrated receiving?

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There are a lot of reason to have created an external module called integrated Receiving. I will list the main ones:

US accounting model does not work for Brazil.


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Oracle Inventory

Oracle Purchasing

Oracle Payables

Enter physicalQuantities and cost

Enter Invoices

Oracle General Ledger

PPVInv MovStd cost

US accounting model

Brazil: Avg cost

Brazil: Inv, PO,AP has to match – no variations

Supplier sells the product by R$ 118,00 to CUSTOMER XXR$ 18,00 is ICMS, and CUSTOMER XX will recover this when its sells your product or services (hypothesis).In this case the cost to value the transaction entered is 100,00, and not 118,00.Integrated Receiving manages this situations and passes the correct cost to value the inventory.


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Cost value

Integrated receiving plays a central hole controlling the entering of all type of invoices.

IR captures a lot of information to Mastersaf (fiscal module).

Some invoices are not payed in Brasil and because of this are not sent to AP;

IR will make sure that invoice is correctly calculated by suppliers before sending it to Mastersaf

IR will remove tax that are recoverable from the cost before sending this to Inventory;

IR will generate two “invoices “to AP, one for the supplier of the goods or services and another one the tax agent with the value of tax to be paid.

Fixed assets are also subject of specific tax in Brazil and IR will take care of it.

Importation tax are also complex, and we need to be able to receive specific invoices with freight information, “aduaneira”, US dolar, Euro, and IR will take care of it.


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BR accounting modelOracle

Integrated receiving

Mastersaf, Synchro

Tax information

eComex

Oracle Inventory Oracle Purchasing Oracle Payables

Receive physicalQuantities and costCorrectly calculated

Receive invoice to pay Suppliers and Tax Agents


PPV = 0 Brazil: Inv, PO,AP has to match – no variations

Oracle Fixed Assets

PAC (avg cost)

LOCATION: RJ

NEED TO RECEIVE A MATERIAL FROM

LOCATION SP AT RJ

IR CAN RECEIVE THE INVOICE AND MATCH IT TO

THE INTERNAL REQUISITION (OM/PO)

Integrated receiving integrates with other modules to control internal transfers:

Internal transfer does not generate payables; (only intercompany accounting).

It might generate fiscal information;

It will for sure generate accounting transactions to be valued at cost level, or any other cost defined by the organizations.


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Location Transfers

Oracle Integrated receiving

LOCATION: SP

NEED TO SEND A MATERIAL FROM

LOCATION SP TO RJ

PRINTS AN INVOICE OVER A INTERNAL REQUISITION

(OM/PO)

Oracle AR/Billing

Oracle Payables


Mastersaf, Synchro

Another process not covered by core Oracle EBS is the return to customers. This is a very complex process, that might involve AP or AR.


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Customer Returns

Oracle AR/Billing


Oracle Order Mgmt

Return Product

RMA

Oracle Integrated receiving

Oracle Payables

Pay?

Yes

NoCredit memo

RMA – return material authorization

Tax Configuration

The tax convered by the implementation of Integrated Receiving at CUSTOMER XX Brasil are:

ISS – Imposto sobre serviços (services tax) PCC (PIS, COFINS, CSLL) – (services tax – labor) IRPF – Imposto de renda pessoa física (income tax – contractors) IRPJ – Imposto de renda pessoas Jurídicas (income tax – companies) INSS – Imposto Nacional Seguridade Social (social security tax)

This tax are also part of the scope of the product, but once they are not used by CUSTOMER XX Brasil, we are not going to implement and configure it:

ICMS – Imposto sobre circulação de mercadorias (tax on movement of goods) IPI – imposto sobre produtos industrializados – (tax over industrialized products) II – imposto sobre importação – (tax on importation) SEST/SENAT

Tax – scope at CUSTOMER XX do Brasil

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ISS – Imposto Sobre Serviços

Configuration

ISS Configuration: Profile Option, Calendar

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Profile Option: CLL F189: City base for ISS

ISS is calculated using the city of the location related to

the inventory Organization.

ISS is calculated using the city of the

Supplier Address

Org/Location Supplier/Address

Uses the Tax Collection Calendar

Uses the City Tax Collection

Calendar

This is the Default city only: you can allowChanging the city when entering the NF, this is a parameter at organization level.

ISS Configuration: Organization, Location, City, Service Types, Tax Collection Calendar

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City

Service type Tax rate City Code Federal Code

Advocacia 5,0% Normal 1713 03220

Limpeza 2,0% Normal 710 01406

ISS Type

Local

Organization CUSTOMER XX São Paulo

R. Dr. Geraldo Campos Moreira

São Paulo

Service type

Tax Type Start Hire Date

ISS 01-JAN-2013 31-JAN-201310-FEB-2013ISS 01-FEB-2013 28-FEB-201310-MAR-2013

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Tax Collection CalendarOBS: Used to calculate ISS only when profile option defined “location” as the base to define the city and calculate the ISS Tax.

Even though it needs to be configured for each period, otherwise it is not possible to create a receipt.

Each city that could be used to receive services nota fiscal must have a list of services defined, and also a calendar.

ISS Configuration: Organization, Location, City, Service Types, Tax Collection Calendar

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ISS Configuration: Supplier, Address, City, Service Types, Tax Collection Calendar

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City

Service Tax rate City Code Federal Code

Proc de dados 5,0% Normal 103 02682

ISS Type

Address

Supplier Ninecon

Alameda Araguaia

São Paulo

Service type

Start Due Date

01-JAN-2013 31-JAN-2013 10-FEB-2013 01-FEB-2013 28-FEB-2013 10-MAR-2013

End

City Tax Collection CalendarSão Paulo

OBS: Used to calculate ISS only when profile option defined “supplier address” as the base to define the city and calculate the ISS Tax.

Even though it needs to be configured for each period, otherwise it is not possible to create a receipt.

Each city that could be used to receive services nota fiscal must have a list of services defined, and also a calendar.

ISS Configuration: Supplier, Address, City, Service Types, Tax Collection Calendar

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ISS Configuration: Supplier site

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Header

Address

Ninecon

Alameda Araguaia (and other addresses)

Simplified BR regime:Checked – ISS will not be calculated, and entering ISS values will be optional.Unchecked – ISS can be calculated (depending upon other rules)

Other information in the Fiscal Information of the Supplier address:Does not impact ISS tax calculation.

AddressAddress

Allow changing the city where the service was executed? No.

Sometimes, we can receive an Invoice, with services executed in another city, which is not the city of CUSTOMER XX São Paulo.

If this situation occurs, the flag “city where the service was executed” need to be checked, other wise you will have to receive as “SAO PAULO” in the city.

If you allow this, you need to remember that you need to create the city calendar for this new city, and also the tax agent for that city. We created this only for “SAO PAULO”.

Other organization parameters: The other parameters of the

organization are not related to the ISS tax.

ISS Configuration: Organization Parameters

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ISS calculated? Yes. This need to be checked when the

Nota fiscal has this tax, and the value will be retained. Example: Invoice value is R$1.000,00, the ISS percentage is 5%. So, the value to pay to supplier is 950,00, and the value to retain and pay to the tax agent is 50,00. The invoice types where the ISS is already paid by the supplier, do not check this.

ISS code combination: Define the accounting code

combination that will be used to charge the ISS value, this is used to interface with GL, and it is a transitory account.

Other parameters in the invoice type:

Do not affect this ISS tax.

ISS Configuration: Invoice Type

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A tax authority need to be defined. This will relate the tax with the supplier defined as Tax agent.First, you need to create a supplier, and a supplier site, and flag it as a tax agent, otherwise it will not appear in this screen.

Relate the ISS tax to their tax agent: ISS & PMSP

Payment base date: Accounting date

Payment accounting date Accounting date

Tax Calculation Basis Type Invoice

Minimum value for retention ISS – zero

Payment group To be defined by the AP team, and used

here. (and it is not defined yet)

ISS Configuration: Tax Authority

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This is an optional setup step, but this can be useful. This can reduce input error during the Invoice entry process, reducing the options the receiver will have.Beside other parameter, we can limit the service types that could be used in an invoice type.

ISS Configuration: Validation rule

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PCC – PIS/COFINS/CSLL

Configuration

Scenario B

This tax is managed at Accounts Payables, but the information to calculate come from Integrated receiving.We need to populate a column at nota fiscal line with the “Withholding tax group”.The accounts payables will calculate (or not) the tax value to pay based on this column. So, if the information is not send to AP, the nota fiscal will have to be reversed and entered again with the correct information.

PCC – PIS/COFINS/CSLL

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Jan13 Feb13

01-jan – invoice 33 – R$ 1.000,00

31-jan – invoice 35- R$ 3.999,00

02-feb – invoice 35- R$ 5.001,00

PCC = R$ 0,00 PCC = R$ 232,54

Jan13 Feb13

31-jan – invoice 35- R$ 3.999,00

01-feb – invoice 33 – R$ 1.000,00

02-feb – invoice 35- R$ 5.001,00

PCC = R$ 0,00 PCC = R$ 279,04

Scenario A

Federal Withholding tax At organization parameter,

we have a tab to define information about the PCC tax.

We need to decide if at the moment we are receiving a Nota fiscal the setup to be used will be at:

Invoice type level– This means that for the

same supplier we can have notas fiscais that might be subject to PCC retention, and others will not.

Company type level– This means that all the

notas fiscais from a supplier will have the PCC retention defined at supplier address level.

PCC: Organization Parameter

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The withholding tax group is also defined at intended use type. This is associated to the item, and then copied to requisition s, purchase order and receipt.

PCC: Intended used

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Federal Withholding tax If you defined that the

definition of PCC retention will be at nota fiscal type level, you have to define which types of notas fiscais will be subject to PCC retention, and the ones that are not.

These invoice types will be them used to enter the notas fiscais.

This information will be used when entering notas fiscais and should default the withholding tax group in the nota fiscal line.

PS: at CUSTOMER XX Brasil we choose this model, because this will give us more flexibility, allowing different situations with the same supplier.

PCC: Invoice types

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Attention:This tab at invoice type will be available to editonly and If you configured the “federal withholding tax option” as “invoice type setup” at the organizations parameters.

The above flags need to be checked in order to correctly allow entering PCC notas fiscais for this supplier.

PCC: Supplier core information

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IRPF – Imposto Renda Pessoa Física

IRPJ – Imposto Renda PessoaJuridica

Configuration

Federal Withholding tax At organization parameter,

we have a tab to define information about the PCC tax.

We need to decide if at the moment we are receiving a Nota fiscal the setup to be used will be at:

Invoice type level– This means that for the

same supplier we can have notas fiscais that might be subject to IRPF/PJ retention, and others will not.

Company type level– This means that all the

notas fiscais from a supplier will have the IRPF/PJ retention defined at supplier address level.

IRPF/PJ: Organization Parameter

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definition of IRPF/PJ retention will be at nota fiscal type level, you have to define which types of notas fiscais will be subject to IRPF/PJ retention, and the ones that are not.


This information will be used when entering notas fiscais and will be used to calculate the IRPF/PJ at the nota fiscal line.


IRPF/PJ: Invoice types

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definition of IRPF/PJ retention will be at supplier site level, you have to define which types of companies will be subject to IRPF/PJ retention, and the ones that are not.

These companies types will be them associated to the supplier address

This information will be used when entering notas fiscais and will be used to calculate the IRPF/PJ at nota fiscal line.

IRPF/PJ: Company types

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IRPF/PJ requires that you define a calendar.This defines the each month and the date of payment of the tax to the tax agent.

IRPF/PJ: Tax Collection Calendar

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Relate the IRRF tax to their tax agent:

IRRF & SECRETARIA DA RECEITA FEDERAL




Minimum value for retention IRRF – 10,01

Payment group To be defined by the AP team, and

used here. (and it is not defined yet)

IRPF/PJ: Tax authority

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INSS – Imposto Nacional de Seguridade Social

Configuration


definition of INSS retention will be at supplier site level, you have to define which types of companies will be subject to INSS retention, and the ones that are not.

These companies types will be them associated to the supplier address

This information will be used when entering notas fiscais and will be used to calculate the INSS at nota fiscal line.

INSS: Company types

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definition of INSS retention will be at nota fiscal type level, you have to define which types of notas fiscais will be subject to INSS retention, and the ones that are not.


This information will be used when entering notas fiscais and will be used to calculate the INSS at the nota fiscal line.


INSS: Invoice types

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INSS requires that you define a calendar.This defines the each month and the date of payment of the tax to the tax agent.

INSS: Tax Collect Calendar

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Relate the INSS tax to their tax agent:

INSS & INSTITUTO NACIONAL DA PREV SOCIAL




Minimum value for retention INSS – 29,00

Payment group To be defined by the AP team, and

used here. (and it is not defined yet)

INSS: Tax authority

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Other generic configuration used by all the TAX

This is all covered in the IR configuration document (BR100), but just to reinforce:

CFOs - need to define the ones listed in the document; Items – need to be created because of SPED fiscal; otherwise we could by only

using categories. Suppliers – need to create all the suppliers and complete the fiscal

information. Fiscal classification - need to define at least the “00000000”; Organization parameters – there are a lot of other options not listed in this

training, but they need to be configured Profile options – the configuration document has all the details on the profiles

options.

Other configurations not covered in this training document

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Creating receipts and Entering Notas fiscais for:- ISS - PCC- IRRF

Invoice Entry, Editing information and query documents

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1. Create and Approve Purchase Orders This PO is send to supplier by email or any other way.

2. (Supplier) receive PO and provide Services and Goods

Utilities suppliers send the invoice monthly to CUSTOMER XX Brasil

Services Suppliers execute the services, get CUSTOMER XX approval on the services and issue the invoice

Goods suppliers, separate the materials, pack and send it to CUSTOMER XX Brasil along with the Invoice

Process already covered in Purchasing Training

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It is mandatory that the supplier of a product or service issue an invoice (nota fiscal) or other document like a receipt (in case the supplier is not obligated to issue nota fiscal).We are assuming that suppliers received the PO in advance, and issue the invoice after this. In the cases where the invoices arrives before the PO creation, the purchase dept at CUSTOMER XX Brasil will have to create the Purchase Order that will be used during the receiving process.

3. (Supplier) Issue an invoice to CUSTOMER XX

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First we are going to cover the receiving of a Service invoices. One without retention of ISS and another one with retention, so we can see the difference. (the supplier is from São Paulo).

At the same time the invoice will have the other tax IRRF and PCC.

Receiving process

We broke this into parts to make the explanation easier:

Understanding the Nota Fiscal Creating the receipt Entering Nota fiscal header information Entering Nota fiscal line information Approve and resolve holds Approve and enter physical receiving Search receipt and review accounting

information Adding more Notas fiscais to the same receipt

4. Receive an Invoice(Understanding the nota fiscal)

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This Nota fiscal was issued by from Mastercard, and they are charging the “transaction processing” they did for CUSTOMER XX.

The supplier is from SP, so it is CUSTOMER XX, and in this case there is no ISS retention.

The service has IRRF, and it is CUSTOMER XX obligation to retain and pay this tax.

The service has also PCC, and it is also CUSTOMER XX obligation to retain and pay this tax.

The total value of the nota fiscal is R$ 6.771,35IRRF retention is 101,57PCC retention is 44,01 + 203,14 + 67,71 = 314,86The net value to pay to supplier is 6.354,92

ISS paid by supplier

PCCPCCIRRF

5. Create a receipt(creating the receipt)

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The receipt number will be generated automatically, the “date” is the current date, and GL date is the usually also current date, and freight type in CUSTOMER XX will be always “no freight”, and total gross weight is only for inventory items, so for CUSTOMER XX will be always be null.

Once you provide the above information and save it, the application will generate the IR number. The situation is the status. It starts with Incomplete, which means you are still entering information for the receipt. The same receipt can have several invoices, which is important in same cases. Clicking “invoice entry” you starts typing the invoice header information.

5. Create a receipt and 6. Check the tax information(entering Nota Fiscal header information)

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Once you understand the Nota fiscal, you select the invoice type. The description helps you identify the correct one.

The 0190 Invoice type is the one we are going to use to enter this invoice. Selecting the correct invoice type is very important, because it defines which tax should be calculated.

After selecting correctly press ok.

You can enter the CNPJ of the supplier or you can type part of the supplier name and press enter. This will bring the supplier or will reduce the list of suppliers that contains the word you typed.

Now that you have selected the supplier, you need to select the invoice model.The model, series, subseries will be choose according to the nota fiscal you have in your hands, the person in charge of typing this must have a fiscal knowledge. Number, date of issue and amount are described in the invoice. Enter “not applied” in the ICMS type, and press tab, and the click on tab ISS.

Once we are not going to retain the ISS for this invoice, and based on the information the system has that the Supplier is from SAO PAULO, the columns are not open to type.Press INSS tab, and …

This nota fiscal does not have INSS, and the application knows it based on the invoice type, so you do not type values here.

Press IRRF/PJ tab.

Based on invoice type parameter that we defined, the system will bring the default taxpayer type and category type (these are codes defined by government), and if you press tab till you get to “amount”, the system will calculate it automatically.So, this ends the information you have to enter at INVOICE header level, save your work and press “invoice Lines” bottom.

You can type the PO number or search for it. Using the search form.

5. Create a receipt and 7. Check PO information(entering Nota Fiscal line information)

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The PO number is identified and default information is provided based on this option. You need to check some information, and I will point directly to them in the next slides.First thing to pay attention is the control the application maintain at the top indicating the values you entered (from the nota fiscal) and the values the system calculated (based on PO and other tax configurations). This might have divergences and when this happen, you will have to decide: who is correct? The supplier invoice or the system? And make adjustments as needed or return the nota fiscal to you supplier, so they can fix it and send it again to you.

Select the correct CFO for this nota fiscal (again, the person who is receiving this need to have fiscal knowledge to figure out the fiscal information from the nota fiscal or any other source. Because, sometimes the information is not in the nota fiscal).

Select the quantity, and pay attention, sometimes the nota fiscal represents only a part of the total quantity available in the PO. Moving to the right, we continue to complete the line information.

The “withholding tax group” is KEY information for notas fiscais that have the PCC tax. This information is used during the integration process between PO and PO. If a nota fiscal that requires retention does not have this “PIS/COFINS/CSLL” filled in the PCC tax will not be calculated in AP, and this nota fiscal will have to be reversed. So, to avoid this we are going to customize and automatically fill out this information based on the invoice type.

Just to make it clear, even though this nota fiscal is of a service, once the ISS is not retained, you can not select the service type.Fiscal operation type will be always 0 for services, but the person who is entering the invoice needs to know this. Most of this information will not be used at IR, but will be used by Mastersaf when printing fiscal books, so we need to confirm with them what need.So this ends the process of entering the line information for this nota fiscal. Save your work and go back to first screen.

4. Receive an Invoice and 7. Check PO information and 8. complete the receiving (approve and resolve holds)

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You will request the approval of the nota fiscal. It is more like a verify, than approve, because the document will not be submitted to any person to approve it. The system will calculate everything and check the information you provided, with the information the system expect to receive based on the PO and setup information, and will create hold that will have to be fixed before releasing the nota fiscal.

As we can see in the example, the system encountered a divergence between the payment term you entered at the nota fiscal and the one entered in the PO. Let´s assume that the PO is correct, and you type the wrong information in the nota fiscal. But could be the opposite and you would have to request the buyer to fix the PO.As you can see above the status of the receipt changed from “incomplete” to “in hold” and will remain this way till you fix all the holds. Let´s check the PO terms.

The payment term in the purchase order is “10 dias”.The payment term in the nota fiscal you entered is “immediate”. This is the default value defined as a parameter of the organization (we need to identify the most common one for the notas fiscais we are going to receive and type there). So, just change it to “10 days” and try to approve again. It will pass and jump for the “physical receiving” form.

4. Receive an Invoice and 7. Check PO information and 8. complete the receiving (approve and resolve holds)

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When this form appears means that you nota fiscal information is clean. At this form you need to confirm the quantity you are receiving from the goods or services.Divergences at this point are more common when dealing with inventory items, which is not our case, so just check the first box in your left, save your work and close the form. The status of your receipt will change to “in process. This means that all the interfaces to AP, GL, INV, FA and Mastersaf are being executed and the information will soon (minutes) be available to this modules or applications.

51. search receipt and review accounting information

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After the receipt changes the status to “in process” you can not search it in this form anymore. So you need to go to inquire form.Enter the receipt number and press find. Your receipt should have the status “Complete”, and you can check the Accounting journals created for this nota fiscal.You can notice that IR is already segregated, Item is the total value, and Supplier is the value IR is passing to AP, and from this value AP will calculate the PCC.The Integrated receiving process for this nota fiscal ends here.

4. Receive more than one Invoice in the same receipt(a receipt can have more than one nota fiscal)

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You could add more invoices in the same receipt by pressing the “+” sign. This will add a record and you can enter header and line information for other notas fiscais. In our example, we have only one nota fiscal to enter.Let´s move to the next step, closing this form.

Creating receipts and Entering Notas fiscais for:- PCC

The process of entering notas fiscais is very similar for all tax types. So, I will show a nota fiscal already received, just to highlight the information entered.

Entering the nota fiscal with PCC

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AP will receive the two first lines from integrated receiving.If the column “payment withholding tax group” is filled , the third line is calculated by AP when the invoice nota fiscal is submitted to payment.

Checking the nota fiscal at Accounts Payables

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This is an example after the payment

Creating receipts and Entering Notas fiscais for:- IRPF/PJ


Entering the nota fiscal with IRPF

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The IRPF/PJ information is entered at nota fiscal header.

The IR value is listed a part in the accounting records.

Creating receipts and Entering Notas fiscais for:- ISS substitute- INSS- Expenses- IRPF/PJ- PCC


This nota fiscal has PCC, ISS retention, INSS, IRPF/PJ and also the supplier is charging expenses, so let´s understand how to enter this process.

Entering the nota fiscal with ISS substitute, INSS, Expenses, IRPF, PCC

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This is a very good example to clarify a lot of taxes.

Entering the nota fiscal with ISS substitute, INSS, Expenses, IRPF, PCC

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Using this form you can change the accounting code combination that was loaded into the receipt (copied from the PO).This should not happen frequently and must be treated as an exception. The PO must come correct, remember that all the approval process is based on this accounting code combination.

21. Edit accounting information

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This function is provided to allow you change some of the fiscal information at the header of not fiscal.You can not change line information.It is not possible to change information that will impact the calculation done for the nota fiscal.

31. Edit fiscal information

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9. Receive payments (AP)10. Receive fiscal data (Mastersaf)11. Receive Accounting transactions (GL)

Steps of the process covered in other modules

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After the receipt achieves the status of “Complete”, all the information is available for the modules that integrates to IR. AP, GL, Mastersaf can pull the data available to complete their transactions.

60. Process Complete

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Receiving Cancellation Or Reverse a receiving

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One main reason to cancel a receipt is because the goods or services are not in accord to what was required by CUSTOMER XX Brasil. This can only be done at the moment you receive the nota fiscal, you can not do this after sometime (24 hours), and in this case you have to create a “Return invoice” in your AR billing.

You might need to cancel a receipt because you entered some incorrect information. So, you are going to exclude this, type it in again. This is not possible if the interface with other modules were already completed.

1. Need to cancel a receipt, 2. Check the status, 11. Search the receipt to cancel, 12. cancel the receipt

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You can only cancel receipts that are not “Complete”, and if this is the case for all you receipts .. You get the message above

One real situation to cancel a receipt is when you try to approve an entered the nota fiscal and you got a HOLD because the payment term in the PO is different from the one the supplier put in the nota fiscal. Let´s assume that the supplier does not accept to change it and you neither. In this case the receipt need to be cancelled. The nota fiscal and goods or services will be sent back to supplier with its own nota fiscal, in the same day you receive it.

So, in this case we found the receipt and we can cancel it. Just pressing the cancel receipt bottom.

So, once the receipt is “Completed” you need to revert it for any reason. The reversion will create transactions that will “undo” your transaction by generating other transactions with inverted values and signs. You original receipt will be keep in the database, just like the cancelled one.

5. Reverse parent receipts, 6. Complete the Receiving by sending to GL, AP, Mastersaf

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Cancelled receipts are not listed here. Let´s choose anyone.The reversion will generate a receipt number that will the accounting transaction and fiscal information.

The receipt was reverted and a Reversion operation number #500020 was generated. Let´s check the status of this receipts.

This process is done only one you have “notas fiscais complementares”.Suppose you receive a nota fiscal of R$ 1.000,00, and two days later the supplier sent a complimentary nota fiscal adding R$ 200,00 and you entered this as a “nota fiscal complementar”. So, you related the first one with the second one. (pay attention that this type of nota fiscal was not configured at CUSTOMER XX, because it was unnecessary.In this case, you need first reverse the second one, and after this reverse the first one.The reversion process in the application is the same for any nota fiscal. We do not need to show this again.

3. Search Complementary receipt to reverse, 4. Reverse all the complementary receipts, 5. Reverse receipts.

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8. Receive payments (AP)9. Receive fiscal data(Mastersaf)10. Receive Accounting transactions (GL)

Steps of the process covered in other modules

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After the receipt achieves the status of “Complete”, all the information is available for the modules that integrates to IR. AP, GL, Mastersaf can pull the data available to complete their transactions.

13. Process Complete

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Central de Relacionamento4020 2525 (capitais e regiões metropolitanas)0800 025 2525 (demais regiões)

A reprodução, cópia, modificação, impressão ou distribuição das informações contidas neste material, em qualquer formato, são proibidos sem prévia autorização de seu(s) autor(es). A CUSTOMER XX não se responsabiliza por eventuais informações imprecisas aqui demonstradas ou por interpretação indevida decorrente das mesmas. A CUSTOMER XX renuncia qualquer garantia com relação à exatidão, integralidade ou adequação dessas informações. O conteúdo registrado, assim como as opiniões aqui expressas, estão sujeitas a alterações sem prévia notificação. CUSTOMER XX do Brasil Soluções de Pagamento S/A, afiliadas e coligadas. TODOS OS DIREITOS RESERVADOS.

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RI Training - Sem Logo - V.03 - EnG

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Transcript of RI Training - Sem Logo - V.03 - EnG