RFP No. 23900-RFP-AS006

RFP No. 23900-RFP-AS006

OFFICE AND ADMINISTRATIVE SERVICES

January 14, 2009

Pre-Bid Meeting

Request for Proposal 23900-RFP-AS006


Questions and Answers Cindy Hart is single point of contact 3 x 5 Card – Written , submit at end of meeting Following the pre-proposal conference, only written

questions submitted electronically will be responded to by BJC (Submit to Cindy Hart)

RFP can only be changed by Amendment. Final Questions due on or before January 23, 2009 Questions and answers will be posted on the web at

www.bechteljacobs.com



Preparation Proposal Submission Format Exceptions must be clearly stated Use only forms provided in Exhibit C. Read RFP, Information, and Instructions Examine All Documents Completely Penalty for False Statements Award to the most responsible proposal

through a best value evaluation Conditional Award - Submittals


Proposal Evaluation Criteria

Technical ProposalKey PersonnelBusiness Mgmt. Proposal

Target Award Date June 1, 2009


Amendment Process

Terms and Conditions

Definition

Offerors must acknowledge

Submission of a signed copy w/proposal.

Acknowledgement Form.

Acknowledgement received with proposal.

Can be cause for proposal rejection.


Exhibit C Forms

Volume 1 - Technical Proposal

Form C - Subcontractor/Vendor List

Form C-1 - Lower-Tier Experience Statement

Form H - Résumés of Key Personnel

Form J - Technical Data

Form I – Project Organization Descriptions

Form K – Commercial Data

Form Q- Experience Statement


Exhibit C Forms

Volume 2 - Business Management Proposal

Form A-1 - Schedule of Lump Sum and/or Unit Prices

Form P - Representations & Certifications (with Attachments)

Records Management Legacy Records Active records Inactive and Legacy Records Document Control & Distribution Controlled Copy Distribution Correspondence Action Tracking Records Retrieval Accountable Classified Removable Electronic Media

Project Scope of Work

Records Management @ Satellite Locations (Project) Courier Service Removal of Records Offsite Purging of Documents from Buildings Identification of long Term Stewardship Records Support of FOIA/PA Requests


Supplemental Administrative Support

Staff Augmentation Support

Technical Editing and Graphic Arts Support


Quality AssuranceQuality Assurance

Exhibit K of the Subcontract outlines the requirements for the Project Quality Assurance Program and addresses the implementation of the ten quality assurance criteria included in 10 CFR 830.122.

Addresses three primary areas:

Management

Performance

Assessment

Subcontractor may either develop procedures to implement the requirements of Exhibit K or develop their own project specific Quality Assurance Plan (QAP) that

meets the requirements described therein.

Quality AssuranceQuality Assurance

Management AssessmentsManagement Assessments

Subcontractor shall conduct Management Assessments to evaluate the adequacy and effectiveness of implementation of procedures and the requirements of this Subcontract.

The minimum frequency of such ongoing assessments is one per month.

Performed to verify conformance to applicable requirements and identify opportunities to improve performance and cost-effectiveness.

Eric Benedict

(Safety Representative)

Environmental Safety & Health

Zero Accident PerformanceZero Accident Performance

Bechtel Jacobs is dedicated to the concept that all accidents are preventable.

Accordingly, the company is committed to achieving and sustaining “Zero Accident Performance” through continuous improvement practices.

Strive to eliminate all injuries and illnesses Spread ownership for ES&H to all employeesEducate all employees on our ES&H

principles that help Zero Accidents become a reality

Encourage all employees to become active participants in ES&H performance

Continuously improve processes, procedures, and techniques

Zero Accident Objectives

The Integrated Safety Management System (ISMS) Description reflects the approach from Bechtel Jacobs Company LLC (BJC) for integrating safety into all aspects of work planning and execution for the ETTP Accelerated Closure Project. The ISMS description serves as a road map to the ISMS implementing mechanisms.

ISMS Description BJC-GM-1400

ISMS-What it Means to YouISMS-What it Means to You

Your involvement in: Planning the work or defining the scope

Identifying and analyzing the hazards

Implementing hazard controls

Performing the work to your plan and controls

Providing feedback, concerns, and lessons learned

The authority, without fear of reprisals, to stop the work when you believe to be unsafe, or you do not fully understand the task you are about to perform

Feedback/Improvement

Collect feedback information Identify improvement

opportunitiesMake changes to improveOversight and enforcement

Define Scope of Work

Translate mission into workSet expectationsPrioritize tasks and allocate resources

Analyze Hazards

Identify and analyze hazards

Categorize hazards

Perform Work

Confirm readinessPerform work safely

Develop/Implement Controls

Identify standards and requirementsIdentify controls to prevent/mitigate

hazardsEstablish safety controlsImplement controls

PerformWorkSafely

1

2

4

5

3

Integrated Safety Management SystemIntegrated Safety Management System

Integrated Safety Management PrinciplesIntegrated Safety Management Principles

Line management responsibility for safety

Clear roles and responsibilities

Competence commensurate with responsibility

Balanced priorities

Identification of safety standards and requirements

Hazard control tailored to work being performed.

Operations authorization

Worker Involvement

Exhibit G

Flows down Environmental, Safety, and Health requirements

Worker Safety and Health Program DescriptionBJC/OR-1745

Standard for all new subcontracts Subcontract flow downApplicability matrix delineates what

sections apply to this RFP Specific requirements may require

subcontractor to develop other plans

Pre-Employment Background CheckBadges (Issuance and Termination) Clearances (Requesting and

Termination)

Site Considerations & Access

Access and Work Areas

Site access requires a photo badge, temporary badge, or visitor badge

Routine access inside the Classified Area fence requires L-clearance


PROPOSAL DUE DATE

February 9, 2009

3:00 p.m.

Local Prevailing Time

RFP No. 23900-RFP-AS006

Business

Transcript of RFP No. 23900-RFP-AS006