Revolving Loan Fund for Economic Development Closeout Program Substantial Amendment 3... ·...

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STATE OF WISCONSIN

Department of Administration

Community Development Block Grant –

Revolving Loan Fund for Economic

Development

Closeout Program

(CDBG-CLOSE)

Substantial

Amendment #3

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CDBG-CLOSE PROGRAM CONTACT INFORMATION

Mailing Address: Wisconsin Department of Administration Division of Energy, Housing and Community Resources Bureau of Community Development ATTN: CDBG-CLOSE Applications 101 E. Wilson St., 6th Floor P.O. Box #7970 Madison, WI 53707-7970

Telephone: David Pawlisch, Director,

Bureau of Community Development (608) 261-7538

Email: [email protected]

PLEASE NOTE: This application packet may be accessed at the Bureau of Community Development- Revolving

Loan Fund for Economic Development section on the Division of Energy, Housing and Community

Resources website at doa.wi.gov. The electronic version on the website is the most recent

version, and is the only official version, of the document. Revisions are made periodically. Users

should only reference the official version of the document.

mailto:[email protected]

https://doa.wi.gov/Pages/LocalGovtsGrants/CommunityDevelopmentPrograms.aspx

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Contents

Introduction .................................................................................................................. 4

What is CDBG? .................................................................................................... 4

CDBG-CLOSE ........................................................................................................ 4

Eligible CDBG-CLOSE Applicants.................................................................. 5

Program Requirements ............................................................................................... 7

Maximum Project Period ................................................................................ 8

Other Federal Requirements ......................................................................... 9

Section 3 ............................................................................................................... 9

Fair Housing ........................................................................................................ 9

Labor Standards (Davis-Bacon) ................................................................... 9

Citizen Participation ....................................................................................... 10

Environmental Review................................................................................... 12

Audit ..................................................................................................................... 13

Prohibition on Job Pirating .......................................................................... 13

Additional CDBG Assistance ........................................................................ 14

Meeting a National Objective ..................................................................... 15

Application for CDBG-CLOSE ................................................................................... 19

CDBG-CLOSE Forms ........................................................................................ 20

Forms to Be Submitted to DEHCR ............................................................. 22

with All Applications ...................................................................................... 22

Applications and Application Specific Attachments ........................... 41

Program Updates to CDBG-Economic Development Program (CDBG-ED) ..... 96

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Introduction

What is CDBG?

The Community Development Block Grant (CDBG) program is a federal formula-allocated grant

program administered by the U.S. Department of Housing and Urban Development (HUD).

Funding for the CDBG Small Cities Program is provided to the State of Wisconsin by HUD. The

program was created when Congress passed the Housing and Community Development Act,

Title 1 in 1974 and it is governed by the rules set forth in the Housing and Community

Development Act (HCDA) of 1974 (as amended) and in the Code of Federal Regulations (24

CFR Part 570).

The CDBG program consists of two components: One, an “entitlement program” under which

HUD provides funding directly to urban counties with populations of at least 200,000; cities with

populations of at least 50,000; and principal cities of Metropolitan Statistical Areas, and two, a

“state-administered program” under which HUD provides CDBG funds to States to distribute to

non-entitlement communities. The Department of Administration (DOA) Division of Energy,

Housing and Community Resources (DEHCR) is responsible for administering Wisconsin’s

State-Administered Community Development Block Grant Program.

The primary purpose of the CDBG program is the development of viable communities through

the provision of decent housing, a suitable living environment, and the expansion of economic

opportunities, principally for the benefit of persons of low and moderate income (LMI).

CDBG-CLOSE

CLOSE is designed to provide the necessary regulatory and financial flexibility for communities

to address local needs while simultaneously addressing the U.S. Department of Housing and

Urban Development’s (HUD) concerns regarding Revolving Loan Funds. The Department, in

consultation with HUD, has determined that the best course of action is to liquidate the

remaining funding and to ultimately close all Revolving Loan Funds (RLF).

Under the CDBG-CLOSE program, all locally held, and funded by a CDBG award made in 1992

or later, Economic Development Revolving Loan Funds as well as current Economic

Development RLF accounts receivable will be held for UGLG’s. These UGLG’s will have non-

competitive access to the funds to use as grants for eligible activities.

UGLG’s have the option under CDBG-CLOSE to either:

1. Buy out all outstanding loans in their portfolio; or

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2. Assign all outstanding loans to DEHCR.

Under CDBG-CLOSE, UGLG’s that opt to buy out all outstanding loans will receive their RLF

bank balance plus their purchase of their outstanding balance as grant funding. Under this

option, UGLG’s RLF Closeout Account will be determined as follows:

RLF Bank Balance + Purchased RLF Accounts Receivable – state administrative costs =

RLF Closeout Account

In addition, UGLG’s that opt to buy out all outstanding loans will have the option to utilize these

funds for up to three (3) projects. UGLG’s with RLF Closeout Balances of $2 million or more, an

additional fourth project may be applied for.

Under CDBG-CLOSE, UGLG’s that opt to assign all outstanding loans to DEHCR will only

receive credit for their RLF bank balance as grant funding. Under this option, UGLG’s RLF

Closeout Account will be determined as follows:

RLF Bank Balance – state administrative costs = RLF Closeout Account

UGLG’s that opt to assign all outstanding loans to DEHCR will have the option to utilize these

funds for up to two (2) projects totaling the amount of their RLF Closeout Account. In addition,

UGLG’s may submit an application for up to one (1) additional Planning project. Depending

upon the RLF Closeout Account balance, some communities may be eligible to apply for more

than two projects.

All Revolving Loan Fund Accounts that were originally capitalized by a CDBG award from the

State of Wisconsin prior to October 1992 and have not received a subsequent award later than

October 1992 from the State of Wisconsin are not subject to CDBG-CLOSE. These funds

qualify under the program income reporting guidelines established in Section 105 (a) (15) of the

Housing and Community Development Act.

All Revolving Loan Fund Accounts that meet this requirement are encouraged to self-identify

and certify by signature of authorized local official that the funds qualify under the program

income reporting guidelines established in Section 105 (a) (15) of the Housing and Community

Development Act. A sample certification document may be found in the Application for CDBG-

CLOSE Section.

A final, official RLF Closeout Account balance will be calculated at the time of the RLF closure

when a final report is submitted to DEHCR and reflect each community’s unique situation.

A community with access to RLF Closeout Funds is not excluded from applying for annual

competitive CDBG-Public Facilities grants to supplement a project’s cost. All standard

requirements as outlined in the CDBG Application Materials and Handbook apply. If selected

under the annual application cycle, the sub-grantee must utilize RLF Closeout Funds before

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accessing competitive allocation funds. This requirement also applies to the non-competitive

Economic Development grants.

Example:

$500,000 Public Facility project

$295,000 Local RLF Closeout Account available

$205,000 Funds from annual allocation

When only the local RLF Closeout Funds are being used for a project, refer to the Project

Funding Limits section for award maximums. The amount of the grant cannot exceed the RLF

Closeout Account balance.

Regardless of participation in the CDBG-CLOSE program, if an UGLG turns over the

responsibility of servicing existing loans to the state, the potential responsibility for re-paying the

loan due to the UGLG’s failure to meet a National Objective still resides with the UGLG.

Eligible CDBG-CLOSE Applicants

Only existing Units of General Local Government (UGLG) that hold a CDBG RLF-ED fund may apply for funding.

This includes:

Ashland County

Ashland City

Baraboo City

Barneveld Village

Berlin City

Boscobel City

Brillion City

Brown County

Buffalo County

Burlington City

Butternut Village

Calumet County

Cambria Village

Cascade Village

Cedarburg City

Clintonville

Columbia County

Columbus City

Cuba City

Dane County

Darlington City

De Pere City

Deerfield Village

Dodge County

Door County

East Troy Village

Edgerton City

Elkhorn City

Elroy City

Fall River Village

Florence County

Fond du Lac County

Fort Atkinson City

Gilman Village

Grafton Village

Grant County

Green County

Hartford City

Highland Village

Hillsboro City

Horicon City

Howard Village

Iowa County

Jackson County

Jacobs Town

Jefferson County

Jefferson City

Juneau County

Juneau City

Kaukauna City

Kendall Village

Kenosha County

Kewaunee County

La Crosse County

Lafayette County

Lake Mills City

Langlade County

Laona Town

Little Chute Village

Manitowoc County

Manitowoc City

Maribel Village

Marinette County

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Marinette City

Marion City

Mauston City

Mazomanie Village

Medford City

Menomonee Falls Village

Mequon City

Middleton City

Mineral Point City

Monroe County

Monroe City

Mukwonago Village

Muscoda Village

Muskego City

New Holstein City

New London City

Oconto County

Oconto Falls City

Oconto City

Oneida County

Oostburg Village

Osseo City

Outagamie County

Ozaukee County

Pepin County

Peshtigo County

Pierce County

Plymouth City

Port Washington City

Portage City

Potosi Village

Prairie Farm Village

Racine County

Reedsburg City

Rib Lake Village

Richland Center City

Richland County

Ripon City

Rock County

Sauk County

Saukville City

Seymour City

Shawano County

Shawano City

Sheboygan County

Sheboygan Town

Shullsburg City

Sparta City

Sturgeon Bay City

Sun Prairie City

Sussex Village

Taylor County

Tomah City

Tri-County EDC

Two Rivers City

Union Grove Village

Vernon County

Washburn County

Washburn City

Washington County

Watertown City

Waupaca County

West Bend City

Whitewater City

Winnebago County

Winneconne Village

Wisconsin Dells City

Wittenberg Village

Any of the above listed RLF’s that certify that they qualify under Section 105 (a) (15) of the

Housing and Community Development Act as receiving their CDBG award prior to October

1992 are not included under CDBG-CLOSE.

In order to be eligible, UGLG’s must: 1. Return to the Department the full balance of the locally-held Revolving Loan Fund as

indicated on the final report; 2. Agree to dissolve the RLF under the process identified by the Department; 3. Complete all documentation required and requested by the Department.

Program Requirements

Eligible Activities

Eligible recipients may utilize their RLF Closeout grant award for the currently authorized programs as outlined in the State of Wisconsin 2015-2019 Consolidated Plan without the matching funds requirement:

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1. Public Facilities; 2. Housing Rehabilitation Conversion; 3. Economic Development projects; 4. Public Facilities for Economic Development projects; 5. Planning projects

In addition to the programs identified above, the RLF Closeout Account can be used for the following special purposes:

6. Broadband/high speed internet access for low and moderate income (LMI) residents. grant funds can be used by the Unit of General Local Government (UGLG) for public infrastructure projects to expand broadband internet access. Examples of eligible expenses include the purchase of materials and installation.

7. Mitigation measures specifically those that address natural hazard risks; must connect the mitigation development or action to address impacts on LMI residents.

8. Public services. For more information see: https://www.hudexchange.info/onecpd/assets/File/Basically-CDBG-State-Chapter-7-Public-Services.pdf

Project Funding Limits Under CDBG-CLOSE, local match for projects is encouraged, but not required. Funding limits for eligible programs under CDBG-CLOSE are as follows:

1. Public Facilities: $3,000,000 per project; 2. Housing Rehabilitation: existing CDBG-H costs apply; 3. Economic Development projects: $3,000,000 per project; 4. Public Facilities for Economic Development projects; $3,000,000 per project; 5. Planning projects: $75,000 per project

In addition to the programs identified above, the RLF Closeout Account can be used for the following special purposes:

6. Broadband/high speed internet: $3,000,000 per project; 7. Mitigation measures specifically those that address natural hazard risks: $3,000,000 per

project; 8. Public services: $300,000 per project

Maximum Project Period

Grantees have up to twenty-four (24) months from the date the CDBG-CLOSE program is

approved by HUD or October 1, 2018, whichever is later to submit an application for funding to

DEHCR. Project activities must usually be completed within twenty-four (24) months from the

date the funding is awarded (RLFs with large balances may be allowed additional time). Funds

not disbursed within the specified time limit may be recaptured by DEHCR for reallocation to

https://www.hudexchange.info/onecpd/assets/File/Basically-CDBG-State-Chapter-7-Public-Services.pdf

https://www.hudexchange.info/onecpd/assets/File/Basically-CDBG-State-Chapter-7-Public-Services.pdf

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any other eligible CDBG project. All grant agreements will incorporate timelines to assure the

project is on track to have successful completion within the grant term.

Other Federal Requirements

Section 3

Grantees are obligated to comply with Section 3 of the Housing and Urban Development Act of

1968 and 24 CFR part 135.

To the maximum extent practicable, the grantee and subgrantees will involve through

employment, low to moderate income individuals and families in constructing, renovating,

maintaining, and operating facilities, in providing services assisted under the CDBG-CLOSE

program, and in providing services for occupants of facilities assisted by the CDBG-CLOSE

program. Furthermore, grantees and subgrantees must comply with all required reporting as

established by DEHCR.

Fair Housing

Per 24 CFR 570.487(b), recipients of any CDBG funds must take action to affirmatively further

fair housing during the contract period.

DEHCR’s “Potential Fair Housing Action” form is included as Exhibit 6 of the Application. This

form must indicate the three actions that will be taken to affirmatively further fair housing and

must be submitted with the application materials. If the project is funded, the selected actions

will be included in the CDBG Agreement timetable and implementation of those actions is

required.

Labor Standards (Davis-Bacon)

Economic Development

Federal labor standards requirements (also known as "Davis-Bacon") apply to economic

development projects for which construction related labor exceeds $2,000. If your project is

funded, your contract will require you to comply with Davis-Bacon requirements, including, but

not limited to:

▪ Obtaining wage decisions for use in the project;

▪ Including federal labor standards provisions in bid and contract documents; and

▪ Monitoring contractors for compliance with wage rates and collecting restitution from

contractors that violate wage requirements.

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Recipients of CDBG funds whose projects are subject to Davis-Bacon requirements are

required to submit semi-annual labor standards enforcement reports to your project

representative in the DEHCR. If funded, your project representative at DEHCR will provide you

with additional information on labor standards requirements.

Housing

Federal labor standards requirements (also known as "Davis-Bacon") apply to housing projects

in multifamily buildings with 8 or more units. Coverage is determined by the number of units in

the building, not by the number to be rehabilitated. In addition, a mixed-use building that

contains or will contain both residential and commercial or industrial uses after the rehabilitation/

conversion work is completed is also subject.

Citizen Participation

Regulations require that local governments provide citizens with advance notice of an

opportunity to comment on proposed activities in an application to the State for CDBG

assistance. Citizen participation is required in the planning and administration of CDBG projects.

All CDBG applicants must prepare and implement a written Citizen Participation Plan as

specified in Section 104 (a)(3) of the Housing and Community Development Act of 1974 as

amended. All CDBG applicants must demonstrate compliance with federal citizen participation

requirements at the time of application. Applicants that do not include documentation of citizen

participation as part of their application materials will be determined ineligible for CDBG funding.

A CDBG grant may be made only if the applicant certifies that it has established and is following

such a plan. The Citizen Participation Plan must include, at a minimum, the elements listed

below:

A. Provision for and encouragement of citizen participation, with particular emphasis on

participation by persons of low- and moderate-income (LMI) who are residents of target

area neighborhoods/communities in which the CDBG funds are proposed to be used.

The applicant must meet this requirement by doing at least one of the following:

1. Establish a committee composed of individuals who are representative of the

community's demographics. This committee shall include at least one LMI

person and one resident of the designated target area. This committee will

assume the responsibility for coordinating all required elements of the Citizen

Participation Plan. All committee members must be residents of the community.

2. Distribution of timely notification of all required meetings to 100 percent of the

designated target area or neighborhood. Applicants not having a target area

must design a notification system which will reach a majority of the community's

LMI population. All notifications of meetings and available assistance must be

worded in such a way as to encourage LMI participation.

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B. Provision to citizens of reasonable and timely access to local meetings, information, and

records relating to the applicant's proposed and actual use of funds.

Pursuant to 24 CFR 570.486 (5), “There must be reasonable notice of the hearings and

they must be held at times and locations convenient to potential or actual beneficiaries,

with accommodations for the handicapped. Public hearings shall be conducted in a

manner to meet the needs of non-English speaking residents where a significant number

of non-English speaking residents can reasonably be expected to participate.”

To meet this requirement, the applicant must:

1. Have at least one of the public hearings in the target community/region; and

2. Notify the community of upcoming meetings not less than two (2) weeks, a full

fourteen (14) days prior to the meeting; and

3. In all meeting announcements, include where, and during what hours,

information and records relating to the proposed and actual use of funds may be

found.

4. Be able to provide ADA accommodations.

C. Provision for technical assistance to groups representative of LMI households that

request such assistance in developing proposals with the level and type of assistance to

be determined by the applicant.

To meet this requirement, the applicant must include in the adopted Citizen Participation

Plan:

1. The type of assistance generally available; and

2. The procedure used to request the assistance.

D. Provision for public hearings to obtain citizen views and to respond to proposals and

questions at all stages of the community development program, including at least:

1. The identification and development of housing, public facility, and economic

development needs;

2. The review of proposed activities; and

3. The review of program performance (for which hearings shall be held after

adequate public notice, at times and locations convenient to potential or actual

beneficiaries, and with accommodation for the handicapped).

E. Provision of timely written answers to written complaints and grievances within

15 working days where practical.


1. Include the complaint/grievance procedure steps in the Citizen Participation Plan;

and

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2. Develop a procedure to ensure compliance with the 15 working day response

time.

F. Identify how the needs of non-English speaking (including the hearing impaired) will be

met in the case of public hearings where a significant number of non-English speaking

residents reasonably can be expected to participate.


1. Identify all non-English speaking populations in the community (regardless of

American or Wisconsin citizenship) and make a determination of their special

needs.

2. Include evidence in the Citizen Participation Plan that the community has

conducted a review of this matter consistent with the Housing and Community

Development Act of 1974 as amended.

Citizen Participation documents to be submitted by applicants include:

▪ A copy of the Applicant’s Citizen Participation Plan (signed or accompanied by a copy of

the adopting resolution);

▪ A copy of the Public Hearing Notice(s) as published in the local newspaper (a Sample

Public Hearing Notice can be found on our Bureau of Community Development

website:


▪ A completed Citizen Participation Certification (the Citizen Participation Certification

form can be found on our Bureau of Community Development website:

https://doa.wi.gov/Pages/LocalGovtsGrants/CommunityDevelopmentPrograms.aspx OR

the meeting minutes from the Public Hearing; and

▪ A copy of the sign-in sheet(s) from the Public Hearing(s).

Environmental Review

All Community Development Block Grant (CDBG) projects must meet the requirements of

federal, state and local environmental regulations. At the federal level, all CDBG projects must

meet the requirements of the National Environmental Policy Act of 1969 (NEPA). NEPA is

intended to:

• improve decision-making by ensuring that all relevant information is considered; and

• make that information available to the public.

Federal regulations are found in the Environmental Review Procedures for Entities Assuming

HUD Environmental Responsibilities [24 CFR 58]. These sections require UGLGs (i.e., the local



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governments receiving CDBG funds) to assume the responsibility for environmental reviews.

State and local regulations can be found by contacting the appropriate state and local entities.

The type of review required, and the amount of time it will take, can vary depending on the

nature of the project. The review, and the amount of work required to complete it, may impact

project scheduling.

At the completion of the environmental review (ER) process, DEHCR will issue an

environmental clearance letter. In addition, please note:

• The UGLG must prepare an ER file that includes all activities related geographically or functionally, regardless of the source of funding [24 CFR 58.32].

• The ER must meet all federal, state and local requirements.

• The UGLG may not commit any HUD assistance funds or non-HUD funds until an award is approved, and the ER has been approved [24 CFR 58.22]. Exceptions may be granted for “pre-agreement”, i.e. pre-award costs if approved by DEHCR.

• Funds may be committed after an award has been made without certification for activities that are classified as ‘exempt’ [24 CFR 58.34] or ‘categorically excluded’ not subject to the statutory checklist [24 CFR 58.35(b)]. In all cases, follow the procedures below.

• DEHCR cannot release funds until the environmental review process is complete and an award and contract are in place.

• The ER must cover all phases of the project not just those portions/phases funded through CDBG or match funds.

Audit

In accordance with 2 CFR Part 200, non-federal entities that expend $750,000 or more in

federal funding in any one year must undergo a Single Audit.

Prohibition on Job Pirating

▪ Pursuant to Section 588 of the Quality Housing and Work Responsibility Act, Section

105(h) of the federal Housing and Community Development Act prohibits “job pirating” or

the use of CDBG funds to “assist directly in the relocation of any industrial or commercial

plant, facility, or operation, from one area to another area if the relocation is likely to

result in a significant loss of employment in the labor market area (LMA) from which the

relocation occurs.”

▪ The Bureau of Labor Statistics (BLS) defines an LMA as area in which individuals can

live and find employment within a reasonable distance or can change jobs without

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changing their place of residence. A listing of LMAs within the U.S. can be found at:

http://www.bls.gov/lau/lmadir.pdf.

▪ Federal regulations set the following parameters for a company’s relocation from one LMA

to another, and whether the number of jobs being lost will trigger the anti-pirating provisions:

o The loss of 25 jobs or less from the LMA where the company is currently located

does not trigger the anti-pirating regulation and is not viewed as significant loss of

employment.

o A loss of 500 jobs or more is considered significant and would automatically

invoke the anti-pirating provisions.

o Job losses ranging from over 25 – 500 jobs must be less than 0.1 percent of the

total jobs in the LMA that is losing jobs. If the job loss is less than 0.1 percent,

the anti-pirating regulation would not be triggered.

o Involuntary relocations, meaning those businesses forced to relocate as a result

of some government action covered under the Uniform Relocation Act (URA), are

excluded from the anti-pirating regulation.

o Job relocation within the same LMA is not subject to the anti-pirating regulation.

▪ Under CDBG regulations (24 CFR 570.482(h)), before directly assisting a business with

CDBG funds, the UGLG is required to sign an agreement with the assisted business that

includes the following:

o (i)Statement. A statement from the assisted business as to whether the assisted activity will result in the relocation of any industrial or commercial plant, facility, or operation from one LMA to another and, if so, the number of jobs that will be relocated from each LMA;

o (ii)Required certification. If the assistance will not result in a relocation covered by this section, a certification from the assisted business that neither it, nor any of its subsidiaries, has plans to relocate jobs at the time the agreement is signed that would result in a significant job loss as defined in this rule; and

o (iii)Reimbursement of assistance. The agreement shall provide for reimbursement to the recipient of any assistance provided to, or expended on behalf of, the business in the event that assistance results in a relocation prohibited under this section.

Additional CDBG Assistance

Receipt of a CDBG-CLOSE award does not disqualify a unit of local government from receiving

additional CDBG awards.

Eligibility Thresholds

All RLF Closeout Projects must meet at least one of HUD’s National Objectives:

• Benefiting low-to-moderate income (LMI) persons

http://www.bls.gov/lau/lmadir.pdf

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• Aiding in the prevention or elimination of slums and blight

• Meeting other community development needs that pose a serious and immediate

threat to the health and welfare of the community

Meeting a National Objective

1. Documentation of Low-to-Moderate Income Benefit

It is important to note two differences in LMI documentation in the RLF Closeout Program:

A. When designating LMI as the National Objective for a eligible project with RLF Closeout

funds, the percentage of LMI only needs to meet 51%.

B. For Housing Rehabilitation/Conversion projects, at least 51% must be LMI beneficiaries.

Eligibility must be determined and documented prior to assistance being provided.

Applications utilizing the low-to-moderate income (LMI) benefit as a National Objective must

include documentation that the proposed project will benefit at least 51 percent LMI persons, as

determined by HUD Section 8 Income Guidelines contained in the attachments. A UGLG may

document its eligibility under the LMI requirement using one of three methods: 1) utilization of

the most recent census data calculated by HUD; 2) conducting a community-wide or target area

income survey. All targeted areas must use an income survey to document 51 percent LMI

benefit. For more information on income estimates, visit the Department’s Community

Development website:


The first step of the LMI documentation process is to identify the boundaries of the area that will

benefit from the project. The area that will benefit from the project activities is the "universe"

which will be used to determine if at least 51.0 percent of the population is low-to-moderate

income. For example, a water tower project or sewage treatment plant project would likely have

a community-wide benefit. In comparison, extension of water or sewer lines would principally

benefit households in a target area. All homes in the project area should be surveyed.

Applications that separate a part or parts of the project as being non-CDBG work for the

purposes of meeting the LMI requirement will not be accepted.

2. Documentation of Prevention or Elimination of Slums and Blight

Activities under this national objective focus on a change in the physical environment of a

deteriorating area. Under the elimination of slum and blight national objective, determining the

extent of and physical conditions that contribute to blight is central to qualifying an activity.

There are two categories that can be used to qualify activities under this national objective: 1)

Prevent or eliminate slums and blight on an area basis; or 2) Prevent or eliminate slum and

blight on a spot basis.


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Slum Blight Area Basis (SBA) -- This category covers activities that aid in the prevention or

elimination of slums or blight in a designated area. To qualify under this category, the area in

which the activity occurs must be designated as slum or blighted. The following tests apply:

• The designated area in which the activity occurs must meet the definition of a

slum, blighted, deteriorated or deteriorating area under state or local law;

o Documentation must be maintained on the boundaries of the area and the conditions

that qualified the area at the time of its designation. The designation of an area as

slum or blighted must be re-determined every 10 years.

• Additionally, the area must meet either one of the two conditions specified below:

o Public improvements (must be at least two) throughout the area are in a general state

of deterioration; or

o At least 25 percent of the properties throughout the area exhibit one or more of the

following:

• Physical deterioration of buildings/improvements;

• Abandonment of properties;

• Chronic high occupancy turnover rates or chronic high vacancy rates in commercial

or industrial buildings;

• Significant declines in property values or abnormally low property values relative to

other areas in the community; or

• Known or suspected environmental contamination

Eligible activities must address one or more of the identified conditions that contributed to the

deterioration of the area.

Slum Blight Spot Basis (SBS) -- These are activities that eliminate specific conditions of blight

or physical decay on a spot basis and are not located in a slum or blighted area. Rehabilitation

is limited to the extent necessary to eliminate a specific condition detrimental to public health

and safety.

Listed below are examples of potential acceptable documentation for slum and blight:

• Included in a TIF District • Property Tax Records

• Included in an Enterprise Zone. • Court Orders

• Photographs (indicate date and location) • Census Data

• Newspaper Articles • Communications with Property Owners

• Structural Surveys • Qualified Building Inspector Report

• Revitalization Studies • EPA Documentation

3. Urgent Local Need Applies only when existing conditions pose a serious and immediate

threat to the health or welfare of the community and other financial resources are not

available to meet such needs. Existing conditions must be of recent origin or recently

became urgent (last 9 months).

Each application should detail, as appropriate, the degree to which present conditions affect

public health and safety, the severity and immediacy of the problem, whether the proposed

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activities are necessary to comply with state or federal regulations and the lack of available local

resources to fund a solution. CDBG staff reserves the right to deny funding, based on this

threshold, when the threat to health and safety has not been documented. UGLG’s

applying under Urgent Local Need should be prepared to fully explain their request for

funding.

The UGLG’s most recent audit is required to document financial need.

• Multiple sources of documentation are necessary to qualify for the Urgent Need National

Objective.

• Lead or asbestos pipes, alone, are not considered a threat to health/safety.

NARRATIVE RESPONSES / INCLUSIONS

All applications must include the following narrative responses as well as the requested

documentation. See the Application Submission Checklist contained in the Application for

CDBG-CLOSE for placement in the application.

1. Letter of Transmittal – must include the amount requested, a brief project description, the National Objective, additional funding amount (if applicable) and source.

2. Project Summary – should consist of a narrative covering all key points of the proposed project to be funded, in part or in full, with RLF Closeout grant funds. This summary should include the following:

• Describe the project – What is being proposed and why. What National Objective is being met? How long has the problem existed?

• Describe the project area, including legal boundaries. Who is being affected and how? Indicate whether the project will have a targeted-area or community-wide benefit. Provide a detailed explanation of how this specific project area was determined.

• The project structure (i.e., will the residents be direct customers of the water district or is an agreement needed, what is source of water, who will treat wastewater, etc.).

• Describe the scope of any other activities planned or ongoing which will support the proposed project.

• The severity and immediacy of the problem.

• Whether the project is necessary to comply with state or federal regulations.

3. Project Maps –

• See specific Program Requirements for Project Maps details.

• A FEMA issued Floodplain map must be included in the application. You can obtain this map by contacting the UGLG’s Floodplain Administrator or by using the

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website https://msc.fema.gov. The project area must be clearly drawn on the map prior to submission.

Application and Selection Process

Applications that do not meet basic program eligibility requirements will be returned with an

explanation of requirements needing to be met.

Appeal Process

An applicant who objects to the denial of an award has the right to appeal the decision.

• The appeal must include the name of the application and a short summary of why the

applicant is appealing the decision.

• Lack of available funding may negatively impact the appeal process.

• The appeal must be filed with the Bureau Director within thirty (30) business days of the

date of the denial.

• The Bureau Director will review the application and will make a decision whether to reverse

the denial decision.

• If the Bureau Director denies the appeal, the applicant must file an appeal with the Division

Administrator within thirty (30) days from the date of the letter.

• The Division Administrator will review the application and will make a final determination.

Please submit one original and one electronic copy to:

Wisconsin Department of Administration

Division of Energy, Housing, and Community Resources

Bureau of Community Development

ATTN: CDBG-CLOSE Applications

101 E. Wilson St., 6th Floor

Madison, WI 53703


https://msc.fema.gov/


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Application for CDBG-CLOSE


Division of Energy, Housing and Community Resources

Public Facilities

Public Facilities for Economic Development

Economic Development

Housing Rehabilitation

Planning

Important Information:

Complete the application in its entirety, including all applicable attachments listed within each

section. Applications must be completed by the Unit of General Local Government (UGLG).

Incomplete applications will not be processed.

The CDBG RLF-ED Closeout Program will accept project applications for public facilities (PF), public facilities for economic development (PFED), economic development (ED), housing rehabilitation (H) and planning (PLNG). All applications must be submitted using the appropriate application form and the required attachments. Additional attachments specific to the type of application can be found under the application forms section below. Regardless of participation in the CDBG-CLOSE program, if an UGLG turns over the responsibility of servicing existing loans to the state, the potential responsibility for re-paying the loan due to the UGLG’s failure to meet a National Objective still resides with the UGLG.

Application Submission:

The application MUST be submitted by the applicant (UGLG). One original copy and one

electronic version of the application and supporting documents must be delivered to DEHCR.

Please submit one original and one electronic version to:


Division of Energy, Housing and Community Resources

Bureau of Community Development

101 E. Wilson St., 6th Floor

Madison, WI 53703



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CDBG-CLOSE Forms

Forms Submitted to DEHCR with Application – All Project Types

Adoption Resolution of Citizen Participation Plan (Attachment 1)

Citizen Participation Plan (Attachment 2)

Citizen Participation Plan Public Hearing Notice (Attachment 3)

Citizen Participation Plan Public Hearing Certification (Attachment 4)

Service Area Demographic Profile (Attachment 5)

Potential Fair Housing Actions (if required) (Attachment 6)

Resolution to Adopt a Fair Housing Ordinance (if required) (Attachment 7)

Fair Housing Ordinance (if required) (Attachment 8)

Slum and Blight Certification (if required) (Attachment 9)

Relocation Plan/Anti-Displacement Policy (Attachment 10)

Authorizing Resolution for Application Submission (Attachment 11)

Statement of Assurances (Attachment 12)

Lobbying Certification (Attachment 13)

Resolution to Adopt Excessive Use of Force Ordinance (Attachment 14)

Forms Submitted to DEHCR with Application – Public Facilities

Public Facilities Application (Attachment 15)

Acquisition, Relocation and Demolition Questionnaire (Attachment 16)

Forms Submitted to DEHCR with Application – Public Facilities for Economic

Development

Public Facilities – Economic Development Application (Attachment 17)

Forms Submitted to DEHCR – Qualification Under Section 105 (a) (15) of the Housing and

Community Development Act

Sample Self-Certification Document (Attachment 18)

Environmental Review

Applicants are not required to complete an environmental report (ER) as part of the application process. However, an ER will be required prior to the release of any funds. Applicants may wish to review the ER requirements and forms found in the most current CDBG Implementation Handbook.

Davis-Bacon

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Applicants are not required to complete or submit Davis-Bacon reports as part of the application process. However, Davis-Bacon reporting may be required depending on the application and approved uses of funds. Applicants may wish to review the Davis-Bacon requirements and forms found in the most current CDBG Implementation Handbook.

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Forms to Be Submitted to DEHCR with All Applications

1. Adopting Resolution of Citizen Participation Plan

SAMPLE Resolution to Adopt a Citizen Participation Plan

WHEREAS, the of has applied for

(County, City, Village, or Town) (UGLG/Unit of General Local Government’s Name)

a Community Development Block Grant (CDBG); and

WHEREAS, the State of Wisconsin Department of Administration (DOA) and the U.S. Department of Housing and Urban Development (HUD) require recipients of Community Development Block Grant (CDBG) monies to have in place a Citizen Participation Plan; and

WHEREAS, the Citizen Participation Plan shall encourage citizen participation (especially by persons of low to moderate income), provide citizens reasonable and timely access to local meetings and information, provide for technical assistance, provide for public hearings, provide for complaint procedures, and accommodate non-English speaking residents; and

WHEREAS, the of has prepared


and publicly reviewed a Citizen Participation Plan;

NOW, THEREFORE, BE IT RESOLVED, that the

(City Council, County Board, Village Board, Town Board)

of the of officially


adopts the Citizen Participation Plan.

ADOPTED on this day of , . ATTEST:

(Day) (Month) (Year) (Signature of Clerk)

The governing body of has authorized the above resolution

(UGLG/Unit of General Local Government’s Name)

by Resolution No.: , dated .

(Resolution Number) (Date Authorized)

Signature of the Chief Elected Official Title Date Signed

Typed Name of the Chief Elected Official

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2. Citizen Participation Plan

SAMPLE Citizen Participation Plan for the

Community Development Block Grant (CDBG) Program

____________________________________ (Name of UGLG/ Community)

PURPOSE

In order for the CDBG Program to operate effectively, and to address the needs of the citizens of the ______________________ (county, city, village, town; select one), the entire population must be kept informed. The decision-making process must be open and consistent with State and Federal regulations. To accomplish this, the following plan will be followed:

PROGRAM OVERSIGHT

1. The ____________________ (county, city, village, or town; select one) shall create a Citizen Participation Plan Committee, members of which shall be appointed by the Chief Elected Official and confirmed by the ______________ (county, city, village, or town; select one) Board/Council. This Committee shall be responsible for implementation of the Citizen Participation Plan, as well as offering guidance in preparation of the grant application.

The ___________________ (county, city, village, or town; select one) shall oversee the preparation of the Community Development Block Grant (CDBG) grant application.

2. To insure responsiveness to the needs of its citizens, the ______________________ (county, city, village, or town; select one) shall provide for and encourage citizen participation. Particular emphasis shall be given to participation by persons of low- to- moderate income (LMI).

CITIZEN PARTICIPATION

1. The ___________________ (county, city, village, or town; select one) shall establish a committee composed of persons representative of the _________________ (county, city, village, or town; select one) demographics. This committee must include at least one LMI person.

The committee members should also include representatives from the local government, real estate, banking and labor communities whenever possible. This committee shall assume responsibility for coordinating all required elements of the Citizen Participation Plan. All committee members must be residents of the ________________________ (county, city, village, or town; select one).

NOTICE OF HEARINGS

1. Official notice of hearings will be by public notice in the __________________________ (name of local newspaper) at least two full weeks prior to the hearing. In addition, the public notice shall be posted at the __________________ (county, city, village, or town; select one) municipal building. These notices will include time, place and date of meetings, as well as a brief agenda.

2. All notifications of meetings and available assistance must be worded in such a way as to encourage LMI participation. In addition, all meeting announcements shall include where, and during what time, information and records relating to the proposed and actual use of funds may be found.

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REQUIRED PUBLIC HEARINGS

Public hearings shall be held to obtain citizen views and to enable them to respond to proposals at all stages of the CDBG Program, including the development of needs, the review of proposed activities and the review of program performance. Hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries and with accommodations for the handicapped, and, if needed, for non-English speaking persons.

1. The first hearing will receive citizens’ views and provide an explanation of:

a. Community development needs, objectives, and strategies.

b. The CDBG program including goals, objectives, application process, amount of funds available, timetable, eligible activities, etc.

2. The second hearing will receive citizens’ views and provide a review of the performance of the funded activities.

3. The first public hearing shall be held during the development of the application for funds. The second public hearing shall be held during the implementation of the program. The ______________________ (county, city, village, or town; select one) will attempt to have at least one of the public hearings in the service area (if applicable).

PROGRAM INFORMATION, FILES, and ASSISTANCE

1. Technical assistance will be provided to any citizen who requests information about program requirements. Assistance with the application process will be provided by ________________ (county, city, village, or town; select one) staff in the Community Development Department. A ________________ (county, city, village, or town; select one) staff member will meet with citizens on request.

2. The _____________________ (county, city, village, or town; select one) will maintain, in the ______________________ (location), a record of all citizen participation efforts including minutes of meetings, newspaper clippings, and copies of notices and brochures.

3. Citizens will be invited to make proposals regarding the application. If suitable proposals are submitted in writing, a written response will be provided within 15 days. Every effort will be made to respond to all proposals prior to the final action on the subject.

4. Citizens may petition or request in writing assistance or changes.

The__________________ (county, city, village, or town; select one) staff will respond to all such requests within 15 days after the ___________________ (county, city, village, or town; select one) __________________ (committee name) has met to discuss the request.

COMPLAINTS

The ______________________ (county, city, village, or town; select one) will handle citizen complaints about the program in a timely manner. By federal regulation the _______________________ (county, city, village, or town; select one) will respond in writing to all written letters of complaint within 15 days after receipt of the complaint. The nature and disposition of verbal complaints will be reported in a complaint log. The first contact for complaints should be made to _______________________ (name of contact person/title/entity).

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In addition to the above procedure, any citizen wishing to object may complain directly to the following address:

Attention: Executive Staff Assistant WI Department of Administration

Division of Energy, Housing and Community Resources, 5th Floor P.O. Box #7970 Madison, WI 53707-7970

Written complaints should contain the following information and should be as specific as possible when describing:

1) The Program area being referenced: HOME, Community Development Block Grants for Housing (CDBG – Housing), Community Development Block Grants for Community Development (CDBG – Community Development), Emergency Solutions Grants (ESG), etc.;

2) The event resulting in the complaint;

3) The dates, details, and reason for the complaint; along with

4) The complainant’s name, address, and telephone number.

NON-ENGLISH SPEAKING PERSONS

The ____________________ (county, city, village, or town; select one) will regularly survey the municipality to identify non-English speaking persons and will make all special efforts to assure them equal opportunity in the citizen’s participation process.

3. Citizen Participation Plan Public Hearing Notice

SAMPLE Public Hearing Notice

APPLICANT NAME PLACE DATE TIME

The of will conduct a public

(Committee name) (County, City, Village, or Town name)

hearing regarding its proposed application for Community Development Block Grant – Public Facilities Program (CDBG-PF) funds. The public is invited to attend to learn about the CDBG program, to help identify additional community development needs, and to comment on the activities proposed to be included in the CDBG application.

The agenda for the public hearing is:

1. Identification of total potential funds 2. Eligible CDBG activities 3. Presentation of identified community development needs 4. Identification of any community development needs by public 5. Presentation of activities proposed for CDBG application, including potential residential

displacement. 6. Citizen input regarding proposed and other CDBG activities

Residents of the of are encouraged to (County, City, Village, or Town) (Unit of General Local Government)

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attend, especially residents with low to moderate incomes.

The meeting room is handicapped accessible. Persons needing additional accommodations should contact via telephone at: _______________ (County, City, Village, or Town Contact Person) (Phone Number)

or via email: . (Email Address)

4. Citizen Participation Public Hearing Certification

CITIZEN PARTICIPATION CERTIFICATION

for Public Hearing #1

I, , as Clerk for the of , hereby

(Clerk’s Name) (City, Town, Village, or County) (Grantee / UGLG / Community Name)

certify that the following checked topics were discussed at the Community Development Block Grant (CDBG) Citizen Participation Public Hearing held at on :

(Time: 00:00 am/pm) (Date: Month, Day, Year)

Items Discussed

at the Public

Hearing

Agenda Items / Topics Covered

1. Basic overview of the Community Development Block Grant (CDBG) program.

2. The total Community Development Block Grant (CDBG) funds (including anticipated Revolving Loan Funds) available for:

a. Housing (CDBG-HSG); b. Planning (CDBG-PLNG); c. Public Facilities (CDBG-PF); d. Economic Development (CDBG-ED); and/or e. Public Facilities for Economic Development (CDBG-PFED).

3. Types of activities eligible for CDBG funding: a. Housing (CDBG-HSG):

i. Rehabilitation ii. Homebuyer Assistance iii. Special Housing Projects iv. Other: __________________________________ v. Other: __________________________________;

b. Planning (CDBG-PLNG); c. Public Facilities (CDBG-PF); d. Economic Development (CDBG-ED); and/or e. Public Facilities for Economic Development (CDBG-PFED).

4. Housing needs identified by staff/consultant prior to the Public Hearing. 5. Community Development needs (Planning, Public Facilities, Economic

Development, and/or Public Facilities for Economic Development) identified by the staff/consultant prior to the Public Hearing.

6. Housing needs identified by attendees of the Public Hearing.

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7. Community Development needs (Planning, Public Facilities, Economic Development, and/or Public Facilities for Economic Development) needs identified by attendees of the Public Hearing.

8. Activities proposed for the CDBG application. 9. The potential for residential and/or business displacement as a result of

the proposed CDBG activities. 10. The public attending this meeting were offered an opportunity to discuss

the proposed CDBG application.

*** Minutes from this Public Hearing (described above) are available upon request. ***

Signature of the Municipal Clerk Title Date Signed

Signature of the Chief Elected Official (CEO) Title Date Signed

Typed Name of the Chief Elected Official (CEO)

CITIZEN PARTICIPATION #1 CERTIFICATION FORM INSTRUCTIONS

The Unit of General Local Government (UGLG) must hold at least two (2) Public Hearings during the course of its Community Development Block Grant, according to the schedule established within the CDBG Grant Agreement. This form should be filled-in & submitted to the Division of Energy, Housing and Community Resources (DEHCR) upon completion of the first Public Hearing as preparation for CDBG Grant Application.

• Fill-in the “Clerk’s Name”, the UGLG’s “City/Town/Village/County” designation, the “Grantee/UGLG/Community Name”, along with the “Time” and “Date” that the Public Hearing was held.

• Indicate which topic(s) were discussed at the Public Hearing by marking the checkbox(es) that appear to the left of the listed “Agenda Items / Topics Covered” section.

IMPORTANT REMINDER!

A full copy of the meeting minutes from this Public Hearing must be kept in the UGLG’s CDBG Project File and be made available upon request by the

Public and by DEHCR staff.

• The Citizen Participation Certification form must be signed by the UGLG’s municipal Clerk. Make sure to provide the signature and typed name of the Clerk. Fill-in the date the form is signed by the Clerk.

• The Citizen Participation Certification form must be signed by the UGLG’s Chief Elected Official (i.e., Mayor, City Council President, Village President, Town Board Chairman, County Board Chairman, or County Executive). Make sure to provide the signature, typed name, and title of the Chief Elected Official (CEO). Fill-in the date the form is signed by the CEO.

• The Citizen Participation Certification form must be submitted with your CDBG Grant Application materials. Fill-in the date the form is submitted.

• Retain the original completed Citizen Participation Certification form for your prospective project file and submit a copy with your CDBG Grant Application materials. The completed form must be submitted (with your CDBG Grant Application) to:

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Wisconsin Department of Administration Division of Energy, Housing and Community Resources Bureau of Community Development

Attn: CDBG Grant Application Reviewer 101 E. Wilson Street, 6th Floor

P.O. Box #7970 Madison, WI 53707-7970

5. Service Area Demographic Profile

CDBG SERVICE AREA DEMOGRAPHIC PROFILE FORM

PROJECT INFORMATION

UNIT OF GENERAL LOCAL GOVERNMENT: GRANT AGREEMENT #: To be Completed by DOA If Awarded

MUNICIPALITY TYPE (CHECK ONE): County City Village Township

SERVICE AREA INFORMATION

Total Number of Beneficiaries (# of Individuals) of the CDBG Project:

Total Number of Beneficiaries of the CDBG Project who are LMI:

RACE AND ETHNICITY DEMOGRAPHICS

OF CDBG PROJECT BENEFICIARIES

IN THE SERVICE AREA

Number of Total

Beneficiaries (listed

above) of this

Race:

Number of Total

Beneficiaries (listed

above) of this Race

that are HISPANIC:

WHITE

BLACK/AFRICAN AMERICAN

ASIAN

AMERICAN INDIAN/ALASKAN NATIVE

NATIVE HAWAIIAN/PACIFIC ISLANDER

AMERICAN INDIAN/ALASKAN NATIVE & WHITE

ASIAN & WHITE

BLACK/AFRICAN AMERICAN & WHITE

AMERICAN INDIAN/ALASKAN NATIVE AND AFRICAN AMERICAN

OTHER MULT-RACIAL

OTHER

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6. Potential Fair Housing Actions

UNIT OF GENERAL LOCAL GOVERNMENT (UGLG) NAME:

DOA-DEHCR Grant Agreement #:

POTENTIAL FAIR HOUSING ACTIONS

According to 24 CFR 570.487(b), the Unit of General Local Government (UGLG) must take some action to affirmatively further fair housing during the contract period if the UGLG receives a CDBG Grant. Indicate (by checking the appropriate boxes) at least THREE (3) of the actions listed below that will be completed if the UGLG is awarded a CDBG Grant. If your project is funded, the actions selected (below) will be included in the Grant Agreement (i.e. contract) timetable and will be required to be implemented in accordance with the timetable of the signed Grant Agreement. Fair housing actions may include, but are not limited to the following:

Selection(s) Actions 1. Enact, strengthen, or advertise a local fair housing law; 2. Make area-wide zoning revisions to facilitate the dispersal of multi-

family housing outside of minority-concentrated areas; 3. Initiate or fund any studies examining current housing opportunities

for minority persons, handicapped persons, and families with children and have these studies form the basis of an affirmative action program providing greater housing opportunities for minorities, handicapped persons and families with children;

4. Send letters from the chief elected official of the local government to those in the business of selling, renting, or financing housing, encouraging them to adhere fully to the fair housing law;

5. Have the local governing body or chief elected official publicly endorse the principle of fair housing and of adherence to the fair housing law in the form of a proclamation, resolution, or similar publicized statement of importance;

6. Improve community facilities and public services in racially integrated neighborhoods to help preserve their mixed character;

7. Display a fair housing poster or provide fair housing information at an appropriate public place;

8. Initiate a public education program on fair housing, involving, for example, representatives of fair housing groups, human relations’ bodies, minority organizations, the real estate industry, and government, through the local media. This could include talks on the community's housing opportunities;

9. Fund a fair housing organization (such as a local housing authority) to conduct studies and/or to aggressively investigate rental and/or realtor practices;

10. Suggest the use of affirmative marketing and advertising practices by private developers as a condition for obtaining local licenses and permits; and

11. Enlist the participation of local associations (realtors, real estate brokers, home builders, and mortgage lenders) in approved voluntary programs to promote affirmative fair housing marketing and to review mortgage credit and underwriting criteria that may have an adverse impact on minorities, women, handicapped persons, and families with children.

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12. OTHER:

13. OTHER:

UGLG Name: Date by which the actions will be completed

(Date)

Office of Fair Housing and Equal Opportunity: http://www.hud.gov/offices/fheo/ Fair Housing ads and other materials: http://www.fairhousinglaw.org/


SAMPLE

Resolution to Adopt a Fair Housing Ordinance

AN ORDINANCE TO CREATE SECTION __________ OF THE MUNICIPAL CODE OF THE ____________________ ADOPTING WISCONSIN STATUTES, SECTION 106.50, AS AMENDED, RELATING TO THE EQUAL RIGHTS OF ALL PERSONS TO FAIR HOUSING, AND PROVIDING MEANS FOR THE IMPLEMENTATION AND ENFORCEMENT THEREOF. THE __________ OF ____________________ DOES ORDAIN AS FOLLOWS: Section __________ is created to read as follows:

FAIR AND OPEN HOUSING

WHEREAS, the __________________________ of the ________________________ recognizes its responsibilities under Section 106.50, Wisconsin Statutes, as amended, and endorses the concepts of fair and open housing for all persons and prohibition of discrimination therein;

THEREFORE, BE IT ORDAINED THAT:

1) The __________________________ of the ________________________ hereby adopts Section 106.50, Wisconsin Statutes, as amended, and all subsequent amendments thereto.

2) The officials and employees of the ________________________ shall assist in the orderly prevention and removal of all discrimination in housing within the _________________ _______ by implementing the authority and enforcement procedures set forth in Section 106.50, Wisconsin Statutes, as amended.

3) The Municipal Clerk shall maintain forms for complaints to be filed under Section 106.50, Wisconsin Statutes, as amended, and shall assist any person alleging a violation thereof in the ________________________ to file a complaint thereunder with the Wisconsin Department of Work Force Development, Equal Rights Division, for enforcement of Section 106.50, Wisconsin Statutes, as amended.

__________________________________ Chief Elected Official

ATTEST: __________________________________ Municipal Clerk

Adopted: __________________________

Published: _________________________

Effective: __________________________

http://www.hud.gov/offices/fheo/

http://www.fairhousinglaw.org/

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SAMPLE Fair Housing Ordinance

(Ordinance Section/Number)

Fair and Open Housing

(Ordinance #) State Statutes Adopted

(Ordinance#) Authority and Enforcement Procedures Implemented

(Ordinance #) Complaints

(Ordinance #) STATE STATUTES ADOPTED.

The (governing body) of the (municipality) hereby adopts Section 106.50, Wisconsin Statutes, as amended, and all subsequent amendments thereto.

(Ordinance #) AUTHORITY AND ENFORCEMENT PROCEDURES IMPLEMENTED.

The officials and employees of the (municipality) shall assist in the orderly prevention and removal of all discrimination in housing within the (municipality) by implementing the authority and enforcement procedures set forth in Section 106.50, Wisconsin Statutes, as amended.

SEC. 13-3-3 COMPLAINTS.

The (municipality type) Clerk shall maintain forms for complaints to be filed under Section 106.50, Wisconsin Statutes, as amended, and shall assist any person alleging a violation thereof in the (municipality) to file a complaint thereunder with the Wisconsin Department of Workforce Development, Equal Rights Division, for enforcement of Section 106.50, Wisconsin Statutes, as amended.

9. Slum and Blight Certification (if required)

SLUM & BLIGHT CERTIFICATION and COMPLIANCE

How will your proposed project qualify for the Slum & Blight National Objective?

Area Basis Spot Basis

For Area Basis projects:

1. As required by 24 CFR 570.483, has your community officially designated the area meeting the definition of a slum, blighted, or deteriorated area under state or local law?

Yes No

If you answered YES to Question #1, you must attach supporting documentation of this designation with this Slum & Blight Certification form.

2. Federal regulations require that at least 25 percent of properties throughout the area experience one or more of the five conditions listed below. Indicate which conditions are applicable to your project. You must attach relevant supporting documentation to this Slum & Blight Certification form to demonstrate that the area meets each of the selected conditions based on language found in 24 CFR 570.483.

Physical deterioration of buildings or improvements

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Abandonment of properties

Chronic high occupancy turnover rates or chronic high vacancy rates in commercial or industrial buildings

Significant declines in property values or abnormally low property values relative to other areas in the community

Known or suspected environmental contamination

3. Use the space (provided on the next page) to describe how the activity or activities for which you are requesting assistance will address one or more of the conditions that contributed to the deterioration of the area.

Description of how the activity will address one or more of the conditions that contributed to the deterioration of the area.

For Spot Basis Projects:

1. Under CDBG regulations, only certain activities can be undertaken to prevent slum and blight on a spot basis. Indicate, using the list below, the activities for which you will use CDBG funds if your project is selected:

Acquisition

Clearance

Relocation

Historic Preservation

Remediation of Environmentally Contaminated Properties

Rehabilitation of Buildings or Improvements (limited to eliminating conditions detrimental to public health and safety)

2. Use the space below to describe the conditions of slum or blight at the project location and how the activity or activities for which you are requesting assistance will address the condition(s). Attach relevant supporting documentation as needed.

Description of the conditions of slum & blight that currently exist at the project location(s) and how the proposed activity, or activities, will address the condition(s).

Signature of the Chief Elected Official Title Date

Typed Name of the Chief Elected Official Name of the Unit of General Local Government (UGLG)

SLUM & BLIGHT CERTIFICATION AND COMPLIANCE FORM INSTRUCTIONS

The Unit of General Local Government (UGLG) must provide supporting documentation with their Community Development Block Grant (CDBG) applications for funding of projects that address the National Objective of Eliminating or Preventing Slum & Blight. This form should be filled-in and submitted to DOA with the UGLG’s CDBG Grant Application materials.

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• Indicate how the proposed project will qualify for the Slum & Blight National Objective. (Mark either the Area Basis or Spot Basis checkbox.)

• For Area Basis projects: Indicate which conditions are applicable to the properties addressed by the proposed CDBG project. (Mark the appropriate checkboxes that apply.) Also provide a brief description of how the activity or activities for which the UGLG is requesting financial assistance will address one or more of the conditions that contributed to the deterioration of the area. (A large text box has been provided to record your answer.)

• For Spot Basis projects: Indicate which activities the UGLG will undertake if awarded CDBG funds for the prevention of slum & blight conditions on a spot basis. (Mark the appropriate checkboxes that apply.) Also provide a brief description of the conditions of slum & blight that currently exist at the proposed project location(s), along with an explanation of how the activity or activities for which the UGLG is requesting financial assistance will address the condition(s). (A large text box has been provided to record your answer.) The Grant Applicant/UGLG may attach relevant supporting documentation, if deemed necessary.

• The Slum & Blight Certification form must be signed by the UGLG’s Chief Elected Official (i.e., Mayor, City Council President, Village President, Town Board Chairman, County Board Chairman, or County Executive). Make sure to provide the signature, typed name, and title of the Chief Elected Official (CEO). Fill-in the date the form is signed by the CEO.

• The Slum & Blight Certification form must be mailed with your CDBG Application materials. Fill-in the date that the form is submitted with your CDBG Application materials.

• When this Slum & Blight Certification form has been completed, retain the original completed form for your grant application files and mail a copy with your CDBG Grant Application materials. The completed form must be submitted (with your CDBG Grant Application) to:

Wisconsin Department of Administration Division of Energy, Housing and Community Resources Bureau of Community Development

Attn: CDBG Grant Application Reviewer 101 E. Wilson Street, 6th Floor

P.O. Box #7970 Madison, WI 53707-7970

10. Relocation Plan/Anti-Displacement Policy

SAMPLE

Residential Anti-Displacement and Relocation Assistance

WISCONSIN RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR CDBG PROGRAMS

This Residential Anti-Displacement and Relocation Assistance Plan (RARAP) is prepared by the __________________ (city/town/village/county) of ____________________________ in accordance with the Housing and Community Development Act of 1974, as amended; and HUD regulations at 24 CFR 42.325 and is applicable to our CDBG(1) projects.

Minimize Displacement

Consistent with the goals and objectives of activities assisted under the Act, the _____________ (city/town/village/county) of ____________________________ will take the following steps to

34

minimize the direct and indirect displacement of persons from their homes: (The steps provided below are examples only, each jurisdiction must determine the actions it will take based on local needs and priorities. Include in this plan the actions the local jurisdiction will take.)

Coordinate code enforcement with rehabilitation and housing assistance programs. Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent

undue financial burden on established owners and tenants. Stage rehabilitation of apartment units to allow tenants to remain in the

building/complex during and after the rehabilitation, working with empty units first. Arrange for facilities to house persons who must be relocated temporarily during

rehabilitation. Adopt policies to identify and mitigate displacement resulting from intensive public

investment in neighborhoods. Adopt policies which provide reasonable protections for tenants faced with conversion

to a condominium or cooperative. Adopt tax assessment policies, such as deferred tax payment plans, to reduce impact

of increasing property tax assessments on lower income owner-occupants or tenants in revitalizing areas.

Establish counseling centers to provide homeowners and tenants with information on assistance available to help them remain in their neighborhood in the face of revitalization pressures.

Where feasible, give priority to rehabilitation of housing, as opposed to demolition, to avoid displacement.

If feasible, demolish or convert only dwelling units that are not occupied or vacant occupiable dwelling units (especially those units which are “lower-income dwelling units” as defined in 24 CFR 42.305).

Target only those properties deemed essential to the need or success of the project. Additional action that will be taken to address local needs & priorities, as

determined by the Unit of General Local Government (UGLG).

Additional action that will be taken to address local needs & priorities, as determined by the Unit of General Local Government (UGLG).



Where feasible, give priority to rehabilitation of housing, as opposed to demolition, to avoid displacement.

If feasible, demolish or convert only dwelling units that are not occupied or vacant occupiable dwelling units (especially those units which are “lower-income dwelling units” as defined in 24 CFR 42.305).

Target only those properties deemed essential to the need or success of the project. Additional action that will be taken to address local needs & priorities, as

determined by the Unit of General Local Government (UGLG).




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(1)CDBG programs include: Entitlement Community Development Block Grant (CDBG) Program, State CDBG Program, CDBG Small Cities Program, Section 108 Loan Guarantee Program, CDBG Special Purpose Grants Program, and the Neighborhood Stabilization Program (NSP).

Relocation Assistance to Displaced Persons The __________________ (city/town/village/county) of ____________________________ will provide relocation assistance for lower-income tenants who, in connection with an activity assisted under the CDBG Program, move permanently or move personal property from real property as a direct result of the demolition of any dwelling unit or the conversion of a lower-income dwelling unit in accordance with the requirements of 24 CFR 42.350. A displaced person who is not a lower-income tenant, will be provided relocation assistance in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR Part 24.

One-for-One Replacement of Lower-Income Dwelling Units The __________________ (city/town/village/county) of ____________________________ will replace all occupied and vacant occupiable lower-income dwelling units demolished or converted to a use other than lower-income housing in connection with a project assisted with funds provided under the CDBG Program in accordance with 24 CFR 42.375.

Before entering into a contract committing the _______________ (city/town/village/county) of ____________________________ to provide funds for a project that will directly result in demolition or conversion of lower-income dwelling units, the __________________________ (city/town/village/county) of ____________________________ will make public by [describe how, such as publication in a newspaper of general circulation] and submit to HUD [the State, under the State CDBG Program] the following information in writing:

1. A description of the proposed assisted project;

2. The address, number of bedrooms, and location on a map of lower-income dwelling units that will be demolished or converted to a use other than as lower-income dwelling units as a result of an assisted project;

3. A time schedule for the commencement and completion of the demolition or conversion;

4. To the extent known, the address, number of lower-income dwelling units by size (number of bedrooms) and location on a map of the replacement lower-income housing that has been or will be provided. NOTE: See also 24 CFR 42.375(d).

5. The source of funding and a time schedule for the provision of the replacement dwelling units;

6. The basis for concluding that each replacement dwelling unit will remain a lower- income dwelling unit for at least 10 years from the date of initial occupancy; and

7. Information demonstrating that any proposed replacement of lower-income dwelling units with smaller dwelling units (e.g., a 2-bedroom unit with two 1-bedroom unit), or any proposed replacement of efficiency or single-room occupancy (SRO) units with units of a different size, is appropriate and consistent with the housing needs and priorities identified in the HUD-approved Consolidated Plan and 24 CFR 42.375(b).

To the extent that the specific location of the replacement dwelling units and other data in items 4 through 7 are not available at the time of the general submission, the _____________________ (city/town/village/county) of ____________________________ will identify the general location of such dwelling units on a map and complete the disclosure and submission requirements as soon as the specific data is available.

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Replacement not Required Based on Unit Availability

Under 24 CFR 42.375(d), the _______________ (city/town/village/county) of ____________________________ may submit a request to HUD (or to the State, if funded by the State) for a determination that the one-for-one replacement requirement does not apply based on objective data that there is an adequate supply of vacant lower-income dwelling units in standard condition available on a non-discriminatory basis within the area.

Contacts

The [name and phone number of the office] is responsible for tracking the replacement of lower-income dwelling units and ensuring that they are provided within the required period.

The [name and phone number of the office] is responsible for providing relocation payments and other relocation assistance to any lower-income person displaced by the demolition of any dwelling unit or the conversion of lower-income dwelling units to another use.

Adopted by the _______________ (city/town/village/county) of __________________________ Board on: ____________________ (date adopted). _________________________________________ _____________________________ Signature of Authorized Official Title of Authorized Official

_________________________________________ PRINTED NAME of Authorized Official

11. Authorizing Resolution for Application Submission

AUTHORIZING RESOLUTION

for the Submission of a Community Development Block Grant (CDBG) Application

Relating to the of participation in the (County, City, Village, or Town) (UGLG/Unit of General Local Government’s Name) Community Development Block Grant – Public Facilities (CDBG–PF) / Planning (CDBG-PLNG) program;

WHEREAS, Federal monies are available under the Community Development Block Grant (CDBG) program, administered by the Wisconsin Department of Administration (DOA) Division of Energy, Housing and Community Resources (DEHCR) for the purpose of the provision or development of a (County, City, Town, Village)

plan (CDBG-PLNG), or for the provision or improvement of public facilities (CDBG-PF); and WHEREAS, after public meeting and due consideration, the (Name of Appropriate Committee)

has recommended that an application be submitted to DOA for the following project(s): ; and

(CDBG Proposed Project Title) WHEREAS, it is necessary for the to (County Board, City Council, Village Board, Town Board) approve the preparation and filing of an application for the to (County, City, Town, Village) receive funds from this program; and

WHEREAS, the has reviewed the (County Board, City Council, Village Board, Town Board)

37

need for the proposed project(s) and the benefit(s) to be gained there from; NOW, THEREFORE, BE IT RESOLVED, that the (City Council, County Board, Village Board, Town Board) does hereby approve and authorize the preparation and filing of an application for the above- named project(s); and that the is hereby (Council President, Mayor, Board Chair, Village President) authorized to sign all necessary documents on behalf of the ; and (County, City, Village, Town) that authority is hereby granted to (Name of Appropriate Committee)

to take the necessary steps to prepare and file the application for funds under this program in accordance with this resolution.

ADOPTED on this day of , . ATTEST: (Day) (Month) (Year) (Signature of Clerk) The governing body of has authorized the above resolution (UGLG/Unit of General Local Government’s Name)

by Resolution No.: , dated . (Resolution Number) (Date Authorized)

Signature of the Chief Elected Official Title Date Signed

Typed Name of the Chief Elected Official

12. Statement of Assurances

STATEMENT OF ASSURANCES

I, , of (Name of the Chief Elected Official) (CEO’s Job Title) (UGLG/Unit of General Local Government’s Name)

in County certify that the : (County Name) (UGLG/Unit of General Local Government’s Name)

[Initial each item.]

1.

Has authorized its Chief Elected Official or Administrator to submit the application, sign contracts, and conduct other business related to the proposed activity if funded.

2.

Has identified its housing and community development needs, including those of low- and moderate-income persons and the activities to be undertaken meet such needs.

3.

Will conduct and administer its program in conformance with the Civil Rights Act of 1964 and the Fair Housing Act, and has adopted a local Fair Housing ordinance.

4.

Will minimize displacement as a result of activities associated with CDBG funds, and will follow an adopted residential anti-displacement and relocation assistance plan.

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5.

Will not use special assessments or fees to recover the capital costs of CDBG funded public improvements from low- and moderate-income owner occupants.

6.

Will comply with 24 CFR 570.608 regarding notification, inspection, testing, and abatement procedures concerning lead-based paint.

7.

Has adopted and will enforce a policy prohibiting use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations in accordance with Section 519 of Public Law 101144.

8.

Has a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of nonviolent and civil rights demonstrations.

9.

Will not enter into a contract with any entity that is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation.

10.

Is currently in compliance with terms and conditions of all past and/or active CDBG awards and/or contracts.

11.

Will not use CDBG funds to directly assist a business, including a business expansion, in the relocation of a plant, facility, or operation from one labor market area (LMA) to another LMA if the relocation is likely to result in a significant loss of jobs in the LMA from which the relocation occurs, in accordance with 24 CFR 570.210.

12.

Acknowledges that the project cannot commence prior to the grant award and certain procedures must first be taken, including but not limited to:

Completing the environmental review process; Requesting federal wage rates if applicable; Establishing base employment levels for job-

related projects; Entering into a development agreement with the

participating business if applicable; and Developing a system for tracking job retention

and/or LMI benefit. 13.

Will comply with all provisions of the Community Development Block Grant (CDBG) Program and acknowledge if the responsibility of servicing existing loans transitions to the state, the potential responsibility for re-paying the loan due failure

to meet a National Objective still resides with the UGLG. The UGLG will maintain documentation of compliance with the above certifications.

I certify that, to the best of my knowledge and belief, the information being submitted to the Wisconsin Department of Administration (DOA) is true and correct.

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Signature of the Chief Elected Official (CEO) Date Signed

Signature of the Local Clerk Date Signed

13. Lobbying Certification

LOBBYING CERTIFICATION FROM THE MUNICIPALITY

The undersigned certifies, to the best of his/her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Name of the Unit of General Local Government (UGLG)

Signature of the Chief Elected Official (CEO) CEO Title Date Signed

Signature of the Municipal Clerk Clerk Title Date Signed

14. Resolution to Adopt Excessive Use of Force Ordinance

SAMPLE

Resolution to Adopt the Policy to Prohibit the Use of Excessive Force and the Barring of Entrances/Exits for Non-Violent Civil Rights Demonstrations

RESOLUTION NO. [NUMBER]

A RESOLUTION OF THE [GOVERNING BODY] OF THE [MUNICIPALITY TYPE] OF [MUNICIPALITY],

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POLICY TO PROHIBIT THE USE OF EXCESSIVE FORCE AND THE BARRING OF ENTRANCES/EXITS FOR NON-VIOLENT CIVIL RIGHTS DEMONSTRATIONS

WHEREAS Section 104 (L)(1) of Title I of the Housing and Community Development Act of 1974 as amended (42 U.S.C. 69 §5304) prohibits the State from expending or obligating any Community Development Block Grant funds to any unit of general local government that does not have or adopt a policy prohibiting the use of excessive force by local law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and a policy of enforcing State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction;

AND WHEREAS it is in the interest of the [MUNICIPALITY TYPE] of [MUNICIPALITY] to pursue Community Development Block Grant Funds and to adopt policy that complies with Section 104 (L)(1) of Title I of the Housing and Community Development Act of 1974 as amended (42 USC 69 §5304);

NOW THEREFORE, BE IT RESOLVED BY THE [CHIEF ELECTED OFFICIAL TITLE] AND THE [GOVERNING BODY] OF THE [MUNICIPALITY TYPE] OF [MUNICIPALITY]:

It is POLICY of the [MUNICIPALITY TYPE] to prohibit the use of excessive force by law enforcement agencies within the [MUNICIPALITY TYPE]’s jurisdiction against any individuals engaged in nonviolent civil rights demonstrations.

It is POLICY of the [MUNICIPALITY TYPE] to enforce applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within the [MUNICIPALITY TYPE]’s jurisdiction.

The officials and employees of the [MUNICIPALITY TYPE] shall assist in the orderly prevention of all excessive force within the [MUNICIPALITY TYPE] OF [MUNICIPALITY] by implementing the authority and enforcement procedures set forth in Title I of the Housing and Community Development Act of 1974.

The [GOVERNING BODY] directs the [LOCAL LAW ENFORCMENT AGENCY CHIEF OFFICIAL TITLE] to implement this Resolution by amending applicable [LOCAL LAW ENFORCEMENT AGENCY] procedures.

PASSED BY THE [CHIEF ELECTED OFFICIAL TITLE] AND [GOVERNING BODY] OF THE [MUNICIPALITY TYPE] OF [MUNICIPALITY].

Date [ Chief Elected Official Signature

__ Chief Elected Official Typed Name and Title

ATTEST:

Date [DATE] Municipal Clerk Signature

__ Municipal Clerk Typed Name and Title

15. Authorizing Resolution to Commit Matching Funds

41

SAMPLE

Authorizing Resolution to Commit Match Fund

RESOLUTION NO. [NUMBER]

A RESOLUTION OF THE [GOVERNING BODY] OF THE [MUNICIPALITY TYPE] OF [MUNICIPALITY], providing a Guarantee of Matching Funds for the 2018 [CDBG RLE-

ED XX] Application

Related to the [MUNICIPALITY TYPE] of [MUNICIPALITY]’s participation in the Community Development Block Grant (CDBG) Program;

WHEREAS, federal monies are available under the CDBG [“Annual Public Facilities Competition” OR “Planning Continuous Application”], administered by the State of Wisconsin Department of Administration, for the purpose of [“the provision or improvement of public facilities” OR “pursuing planning that serves the community and public good”]; and

WHEREAS, the [GOVERNING BODY] of the [MUNICIPALITY TYPE] of [MUNICIPALITY] has authorized the submission of a Community Development Block Grant [“Public Facilities” OR “Planning”] Application to the State of Wisconsin for the following project: [Project Title]; and

WHEREAS, an adequate local financial match must be provided for the proposed [“Public Facilities” OR “Planning”] project by the [MUNICIPALITY TYPE] of [MUNICIPALITY].

NOW, THEREFORE, BE IT RESOLVED, that the [MUNICIPALITY TYPE] of [MUNICIPALITY] does hereby authorize the commitment of match funds to be used as outlined in the CDBG application, for the match amount of $[Amount the municipality is prepared to commit], from the following secured source(s): [List Sources and Corresponding Amounts, if known – customize as necessary]; and the following pending or potential source(s): [List Sources and Corresponding Amounts, if known – customize as necessary].

ADOPTED on this [Day] day of [Month], 2018.

ATTEST: [CLERK SIGNATURE] [CLERK PRINTED/TYPED FULL NAME AND TITLE]

The governing body of the [MUNICIPALITY TYPE] of [MUNICIPALITY] has authorized the above resolution dated [FULL DATE, e.g., May 8, 2018].

[CHIEF ELECTED OFFICIAL’S SIGNATURE] [CHIEF ELECTED OFFICIAL PRINTED/TYPED FULL NAME AND TITLE]

16. Environmental Review

Applicants are not required to complete an environmental report (ER) as part of the application process. However, an ER will be required prior to the release of any funds. Applicants may wish to review the ER requirements and forms found in the most current CDBG Implementation Handbook.

Applications and Application Specific Attachments

A. Applications

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The CDBG CLOSE Program will accept project applications for public facilities (PF), public facilities for economic development (PFED), economic development (ED), housing and planning. All applications must be submitted using the appropriate application form and the required attachments listed above. Additional attachments specific to the program can be found following the application.

1(a) Public Facilities Application

Community Development Block Grant CLOSE Grant Application for Public Facilities

PART 1 – GRANT REQUEST

Grant Request Amount: $ Other Funding: $ Total Project Cost: $

Project Title:

Brief Project Description:

If Project receives CDBG funding:

Project Begin Date (MM/YY): / Project Completion Date (MM/YY): /

PART 2 – APPLICANT INFORMATION

APPLICANT (Unit of General Local Government [UGLG]): Population:

Applicant Type: __ City __Village __ Town __ County County:

Senate District #: Assembly District #:

Joint Application? __ No __ Yes (If yes, list other unit[s] of government):

Chief Elected Official (CEO): Title:

Clerk: Title:

Municipal Administrator (if applicable): Title:

Treasurer/Finance Director: Title:

UGLG Street Address:

UGLG Mailing Address if different than above:

City:: Zip: DUNS #:

UGLG Phone: UGLG Fax: FEIN:

UGLG E-Mail: Clerk E-Mail:

If the Applicant contracted with a third party to complete this application, please provide the contract/invoice amount for application preparation services: $ ______

Chief Elected Official Signature: Date:

Application Contact

Name: Title:

Firm/Company/Entity:

Mailing Address:

City: State; Zip:

Phone: Fax: E-Mail:

43

PART 3 – INITIAL ELIGIBILITY Provide or acknowledge the following to demonstrate initial application eligibility. Contact the Bureau of Community Development if any answer in this section is “No”:

Yes No

1. Acknowledge that the applicant is a non-entitlement community that does not receive CDBG funds directly from the Department of Housing and Urban Development (HUD).

2. Applicant’s Citizen Participation Plan is attached.

3. Documentation of the first public hearing notice, verifying that the notice was published (if required) and/or posted (if required) in accordance with the UGLG’s Citizen Participation Plan in effect on the date of the first notice; and adequate advance notice was given for the public hearing in accordance with the UGLG’s Citizen Participation Plan in effect on the date of the first notice, and no less than the equivalent of a Class 2 Notice, is attached.

4. Citizen Participation Public Hearing Certification is attached.

5. Public Hearing Meeting Minutes [with attendees listed in the Minutes or on separate sign-in sheet(s) provided] are attached.

6. Authorizing Resolution to Submit CDBG Application is attached.

7. Statement of Assurances is attached.

8. Lobbying Certification is attached.

9. Potential Fair Housing Actions checklist is attached.

10. Acknowledge that if the applicant’s project is funded, the applicant will be required to complete the environmental review process before the Unit of General Local Government begins construction and can receive grant funds.

11. If this project is funded, I/we acknowledge that professional services for grant administration will be properly procured in compliance with Federal, State, and local requirements.

12. Applicant understands that the contract for professional services is between the Applicant and the professional services provider; the State is not responsible or a part of that relationship.

13. Applicant acknowledges responsibility for ensuring that CDBG contract requirements are met. The fees paid for grant application preparation and grant administration may be published on DEHCR’s web page.

14. Applicant certifies it is not debarred from receiving federal grant funds. 15. Applicant understands that incomplete applications may be denied before review and

denial of incomplete applications cannot be appealed. _______ By initialing, the Chief Elected Official (CEO) certifies that the eligibility information

noted above is complete and accurate.

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PART 4 – CDBG NATIONAL OBJECTIVE AND PROJECT BENEFICIARIES

1. Will the proposed project benefit the entire community? Yes No - How many individuals will benefit from the project? ___________

Of those who will benefit, how many individuals meet the qualification of LMI? ____

2. Which CDBG National Objective does your proposed project meet and which method was used to demonstrate National Objective compliance? (Answer using the checkboxes below.)

Benefit to Low- and Moderate-Income Persons Area Benefit using HUD Local Government LMI Summary Data (only for projects

having community-wide benefit or having primary benefit to multiple entire municipalities)

Area Benefit using HUD Census Block LMI Summary Data (for projects with a service area that is coterminous with one or more census blocks only)

Area Benefit using Income Survey Data (for projects for which an income survey was conducted to determine the LMI percentage of the service area)

Limited Clientele - HUD presumed group: __________________________ (or if based on nature of project and location, provide justification below, and attach map detailing supporting information for service area)

Prevention/Elimination of Slum and Blight

Area Basis (Attach completed Slum and Blight Certification Form and supporting documents including map of service area)

Spot Basis (Attach completed Slum and Blight Certification Form and supporting documents including map of service area)

Urgent Local Need HUD’s regulation found at 24 CFR 570.483 (d) and policy guidance in meeting a National Objective states that to qualify under the Urgent Local Need Objective the project activity must alleviate conditions that meet all of the following criteria:

1. Pose a serious and immediate threat to the health or welfare of the community; and

2. Are of recent origin or which recently became urgent, meaning that the conditions developed or became critical within 18 months preceding the certification; and

3. The local government is unable to finance the activity on its own, and other sources of funding are not available to carry out the activity.

Please note: Additionally, HUD’s guide to “Meeting a National Objective” states planning grants are not allowed under the Urgent Local Need objective and activities designated solely to prevent a threat will not qualify. Provide justification below.

For Urgent Local Need, briefly explain how the activity will alleviate conditions that:

1. Pose a serious and immediate threat to the health or welfare of the community; and 2. Are of recent origin or which recently became urgent, meaning that the conditions

developed or became critical within 18 months preceding the certification; and 3. The local government is unable to finance the activity on its own, and other sources of

funding are not available to carry out the activity.

(Limit your narrative to one (1) page with not less than a 11-point font.)

Insert Text Here:

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PROJECT DESCRIPTION NARRATIVE - Page 1 of 2

1. Current condition of the problem: Insert Text Here _____________ 2. Frequency with which the problem occurs: Insert Text Here _____________ 3. Number of persons and/or households affected by the problem: Insert Text Here _____________ 4. Effect(s) of the problem if left untreated: Insert Text Here _____________ 5. Extent to which this proposed CDBG-PF project will alleviate the problem: Insert Text Here _____________ 6. Scope of work (including detailed project area description): Insert Text Here _____________

PROJECT DESCRIPTION NARRATIVE - Page 2 of 2

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PART 4 – BUDGET AND MATCHING FUNDS APPLICANT:________________________________________ DATE: ____/____/____ Attach a detailed itemization of project costs (e.g., engineer’s estimate or similar itemization of costs) [required] to verify the costs listed in the Budget below and attached documentation of Matching Funds [if available].

Source(s) of Matching Funds

Activity CDBG Funds UGLG Funds Other

Public Funds Private Funds Total

Acquisition - Land

Acquisition - Building

Building Improvements

Center/Facility Construction

Clearance - Site

Curb and Gutter

Electrical System Improvements

Environmental Remediation

Equipment

Fire Station

Relocation

Sanitary Sewer

Sidewalks

Storm Sewer

Streets

Wastewater Treatment Facility

Water

Fixtures

Furnishings

Engineering (match only)

Administration

Sub-Total(s):

Detailed Itemization of Project Costs is attached to this application: Yes No

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Summarize any other funding being used for this project proposal:

CHECK ALL THAT APPLY:

Supporting Documentation

Included?

Source: Amount: $ Status: Pending Committed Other Yes No

Applied Secured/Awarded







Do you anticipate using CDBG funds to pay all, or part of, the Grant Administration services associated with this project? Yes No If yes, were the services or will the services be competitively procured according the state and federal CDBG requirements? Yes No If no, were the services or will the services be secured in compliance with the local procurement policy? Yes No

For any source with a status of “Other” provide a brief explanation (No more than a one-sentence narrative per source).

Insert Text Here:

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PUBLIC FACILITIES APPLICATION ATTACHMENTS AND SUPPORTING DOCUMENTATION CHECKLIST

Topic Documents Required

For All Apps

Included with this application

submission?

YES NO

Citizen Participation

1. Adopting Resolution of the Citizen Participation Plan (CPP) or Minutes from Council/Board Meeting in which the CPP was Adopted

2. Adopted Citizen Participation Plan (see Part 3 Initial Eligibility)

3. Citizen Participation Public Hearing Notice (with proof of publication [if required] and/or posting [if required] and proof of adequate advance notice in accordance with the UGLG’s CPP in effect on the date of the first notice and no less than the equivalent of a Class 2 Notice)

4. Citizen Participation Public Hearing Certification Form

5. Public Hearing Meeting Minutes (with the attendees listed in the Minutes or on a separate Sign-In Sheet provided)

Financial 6. Detailed Itemization of Project Costs (supporting document for the

Budget in Part 4 of this application)

Service Area/ Income Survey

7. Map of Project Area (with project location, type of work being completed on each street (if applicable), and Service Area/beneficiary area boundaries marked)

8. Demographic Profile Sheet of beneficiaries in Service Area (must use form provided by DEHCR in the Application Attachments)

9. LMI Calculation Worksheet for Beneficiaries Residing in Multiple Census Blocks or Multiple Local Municipalities (if applicable)

10. Map of Boundaries of Census Block(s) that make(s) up Service Area (if applicable)

11. Map of Income Survey Area (with survey area boundaries marked; residences surveyed marked; and responding, non-responding and vacant residences marked or provided on a separate sheet) (if applicable)

12. Income Survey Results Income Tabulation Form (if applicable: see Appendix C in Income Survey Guide)

13. Income Survey Results Race/Ethnicity Tabulation Form (if applicable: see Appendix C in Income Survey Guide)

14. Income Survey Form used to conduct Income Survey (if applicable)

15. Income Survey Letter and/or other related correspondence sent to residents regarding the survey distribution and collection process (if applicable)

Fair Housing

16. Potential Fair Housing Actions Checklist (Specifying the three (3) actions that the local community will undertake)

17. Adopting Resolution of the Fair Housing Ordinance or Minutes from Council/Board Meeting in which the Fair Housing Ordinance was Adopted

18. Fair Housing Ordinance

Slum & Blight

19. Slum and Blight Certification (if applicable)

20. Slum and Blight supporting documentation (for Area Basis only)

Acquisition/ Relocation

21. Residential Anti-Displacement and Relocation Assistance Plan

22. Acquisition/Relocation/Demolition Questionnaire

Other 23. Authorizing Resolution to Submit CDBG Application

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CITIZEN PARTICIPATION ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application.

Attachments: 1. Adopting Resolution of the Citizen Participation Plan (CPP) or Minutes from

Council/Board Meeting in which CPP was Adopted 2. Adopted Citizen Participation Plan (include date adopted) 3. Citizen Participation Public Hearing Notice (with proof of publication [if required] and/or

posting [if required] and proof of adequate advance notice in accordance with the UGLG’s CPP in effect on the date of the first notice and no less than the equivalent of a Class 2 Notice)

4. Citizen Participation Public Hearing Certification Form 5. Public Hearing Meeting Minutes with Attendees Listed in Minutes or separate Sign-In

Sheet Provided

FINANCIAL ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Citizen Participation attachment(s).

Attachments: 6. Detailed Itemization of Project Costs (e.g., engineer’s estimate or similar itemization of

costs to verify the costs listed in the Budget in Part 9 of this application)

SERVICE AREA / INCOME SURVEY ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Financial attachment(s).

Attachments: 7. Map of Project Area [with project location, types of work being completed on each street

(if applicable), and boundaries of Service Area/beneficiary area boundaries marked] 8. Demographic Profile Sheet of beneficiaries in Service Area [must use form provided by

DEHCR in Application Attachments] 9. LMI Calculation Worksheet for Beneficiaries Residing in Multiple Census Blocks or

Multiple Local Municipalities, if applicable 10. Map of Boundaries of Census Block(s) that make(s) up Service Area, if applicable 11. Map of Income Survey Area [with survey area boundaries marked; residences surveyed

marked; and responding, non-responding and vacant residences marked or provided on a separate sheet], if applicable

12. Income Survey Results Income Tabulation Form, if applicable 13. Income Survey Results Race/Ethnicity Tabulation Form, if applicable



26. Resolution Adopting Policy for Non-Violent Civil Rights Demonstrations/Prohibiting the Use of Excessive Force

27. Search record from www.sam.gov verifying the UGLG is not on the federal debarment list

http://www.sam.gov/

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14. Income Survey Form used to conduct the Income Survey, if applicable 15. Income Survey Letter and/or other related correspondence sent to residents regarding

the survey distribution and collection process, if applicable

FAIR HOUSING ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Service Area / Income Survey attachment(s).

Attachments: 16. Potential Fair Housing Actions Checklist 17. Adopting Resolution of the Fair Housing Ordinance or Minutes from Council/Board

Meeting in which Fair Housing Ordinance was Adopted 18. Fair Housing Ordinance

SLUM & BLIGHT ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Fair Housing attachment(s).

Attachments: 19. Slum and Blight Certification, if applicable 20. Slum and Blight supporting documentation (for Area Basis ONLY), please label attached

document(s): a.

b.

c.

d.

e.

ACQUISITION / RELOCATION ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Slum & Blight attachment(s).

Attachments: 21. Residential Anti-Displacement and Relocation Assistance Plan 22. Acquisition/Relocation/Demolition Questionnaire

OTHER ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Acquisition/Relocation attachment(s).

Attachments: 23. Authorizing Resolution to Submit CDBG Application 24. Statement of Assurances 25. Lobbying Certification 26. Resolution Adopting Policy for Non-Violent Civil Rights Demonstrations/Prohibiting the

Use of Excessive Force 27. Search record from www.sam.gov verifying the UGLG is not on the federal debarment

list

http://www.sam.gov/

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1(b) Public Facilities Application Specific Attachments

i. Acquisition, Relocation and Demolition Questionnaire


ACQUISITION, RELOCATION and DEMOLITION QUESTIONNAIRE for a Community Development Block Grant (CDBG)

This questionnaire will be used by the Division of Energy, Housing and Community Resources to determine if you have adequately planned and budgeted for acquisition, relocation, down payment assistance, rehabilitation, and demolition activities related to your proposed CDBG project. Requirements are referenced in the Uniform Relocation and Real Property Acquisition Policies of 1970, as amended (URA) and Section 104(d) of the Housing and Community Development Act (Barney Frank Amendment).

Answer the following Acquisition, Relocation, Demolition and Conversion questions (Yes, No, or N/A).

The proposed CDBG project will involve the:

1.

Voluntary Acquisition of: Temporary easement(s)

Permanent easement(s)

Vacant land

Land and building(s)

Will tenants be, or have they been, displaced?

2.

Involuntary Acquisition of: Temporary easement(s)


Vacant land


Are any units occupied? If yes, indicate whether:

Relocation assistance will be provided or has been provided

Residential occupant is low- and moderate-income

3.

Donation of: Temporary easement(s)


Vacant land


Tenant(s) will be displaced or have been displaced

Tenant(s) is residential occupant and is low- and moderate-income

4.

Demolition of residential units or conversion/rehabilitation of residential unit to another use, and the:

Unit is occupiable

Unit rents or would rent at or below the Fair Market Rent

Unit will be replaced

NOTE: If “yes” to any of the three questions above, attach documentation required and listed in your Uniform Relocation Plan.

Unit is not occupiable and evidence is attached

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PLEASE NOTE: CDBG projects are subject to State and Federal acquisition/relocation/demolition requirements. If you answered “yes” to any of the questions above, please contact the Bureau of Community Development to discuss the applicability of these requirements to the proposed project.

2(a) Public Facilities – Economic Development

Community Development Block Grant CLOSE Grant Application for Public Facilities – Economic Development

PART 1 – GRANT REQUEST

Grant Request Amount: $

Applicant’s Local Match: $ Total Project Cost: $ Applicant’s Non-Local Match: $

Project Title:


If Project receives CDBG funding: Project Begin Date (MM/YY): ____ / _____ Project Completion Date (MM/YY): ____ / _____

The Proposed Project Budget has been attached to this application: ☐Yes ☐ No

A Budget Match Waiver has been attached to this application: ☐Yes ☐ No


APPLICANT (UGLG): Population:

Applicant Type: ☐City ☐ Village ☐ Town ☐County County:


Joint Application? ☐No ☐ Yes (If yes, list other unit[s] of government):


Clerk:

Public Works Director: Finance Director:

Official Municipal Street Address:

City, Zip: DUNS #:

CEO Phone: ( ) ______ – _________

CEO Fax: ( ) ___ – ______ FEIN:

CEO E-Mail: Clerk E-Mail:


Application Contact

Name: Agency/Company:

Mailing Address:

Phone: ( ) ___ – ______ Fax: ( ) ___ – ______ E-Mail:

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PREVIOUS CDBG ASSISTANCE

List All Previous CDBG-PF, CDBG-ED, CDBG-PLNG, CDBG-PFED, and CDBG-Housing Awards Received Since 2007:

Project: Grant Agreement /

Contract No: Award Date: Closeout Date:

Award Amount:

Did any previous CDBG award(s) monies fund part or all of the Public Facilities project for which

you are applying today? ☐Yes ☐ No

PART 3 – INITIAL ELIGIBILITY

Provide or acknowledge the following to demonstrate initial application eligibility: Yes No

☐ ☐ 1. Acknowledge that the applicant is a non-entitlement community that does not receive CDBG

funds directly from the Department of Housing and Urban Development (HUD).

☐ ☐ 2. Applicant’s Citizen Participation Plan is attached.

☐ ☐ 3. Documentation of the first public hearing notice published in the newspaper, verifying that the

public was given a minimum of 2 weeks (14 days) advance notice of the public hearing, is attached.

☐ ☐ 4. Public hearing meeting minutes or Citizen Participation Public Hearing Certification is attached.

☐ ☐ 5. Public hearing sign-in sheet(s) is attached.

☐ ☐ 6. Applicant’s authorizing resolution is attached.

☐ ☐ 7. Statement of Assurances is attached.

☐ ☐ 8. Lobbying Certification is attached.

☐ ☐ 9. Potential Fair Housing Actions are attached.

☐ ☐ 10. Acknowledge that if the applicant’s project is funded, the applicant will be required to complete an

environmental review before the unit of general local government can receive grant funds.

☐ ☐ 11. If this project is funded, I/we acknowledge that Professional Services for Grant Administration

will be properly procured in compliance with Federal, State, and local requirements.

☐ ☐ 12. Applicant certifies it is not on the federal debarment list (found at: www.sam.gov).

☐ ☐ 13 By initializing the Chief Elected Official (CEO) certifies that the eligibility information shown is

complete and accurate.

Briefly describe your process for procuring a grant administrator and explain how it complies with Federal, State, and local procurement requirements:

Contact the Bureau of Community Development if any answer in this section is “No”

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PART 4 – CDBG NATIONAL OBJECTIVE AND PROJECT BENEFICIARIES

Briefly explain:

1. How the project will meet the National Objective of low and moderate income job

creation:

PART 5 – PROJECT NEED

On the following page, concisely describe the community’s need for the proposed project. Be sure to address each of the bullet points below and provide quantifiable data:

• Is this a new facility/site, expansion and/or acquisition?

• The current condition of the problem, the frequency it occurs and the effect(s) of the problem if left untreated.

• The extent to which completion of the proposed project will address the needs of the business.

• The scope of work (including a detailed project area description).

• Explain how jobs will be created and/or retained by the project.

Data or pertinent information that quantifies the need can be included in the narrative or as an attachment to this application.

Also provide a brief description of business benefiting from this project. Include:

• Business history, current function, products, services, etc.

• Description of operation and/or financial relationships with any parent or subsidiary and any potential changes in ownership due to this project.

• Current markets served, size, industry, trends, growth potential, etc.

• Market feasibility information and/or sales commitments to support sales or revenue projections.

• Impact analysis of how the project positively or negatively affects the community.

Limit your narrative to two (2) pages (pages 6-7 of this application) with not less than a 12-point font and ¾” margins.

PROJECT NEED NARRATIVE - Page 1 of 2

PROJECT NEED NARRATIVE - Page 2 of 2

PART 6 – COMMUNITY DISTRESS

Median Household Income: (source of data: __________________________________________)

(date that source data was published: ________________________)

Per Capita Property Value: (source of data: __________________________________________)


Local Property Tax Rate: (source of data: __________________________________________)


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PART 7 – FINANCIAL NEED

Amount of Local Matching Funds Committed to Project: (This is the amount of Applicant Funds on the Proposed Project Budget Page) (Attach the completed Proposed Project Budget to the application)

$

If the Local Matching Funds amount is less than 10% of the Total Project Cost,

has a waiver request from the UGLG CEO been attached to the application? ☐Yes ☐No

Funding Source for Local Funds Committed to Project:

☐ General Obligation (G.O.) Debt

☐ Revenue Bonds

☐ Other (briefly explain): _______________________________________________________

If G.O. Debt is Funding Source:

G.O. Debt Capacity For 2017: $

Used G.O. Debt (to date): $

Anticipated used G.O. Debt For 2017 without CDBG Assistance:

Anticipated used G.O. Debt For 2017 with CDBG Assistance:

Future (within the next three years) G.O. Debt Obligations (Attach Resolution or Capital Improvement Plan to the application)

$

For Water and Sewer Projects:

(Attach current balance sheet of the Enterprise Statements to the application)

Annual water charge calculated for a household using 70,000 gallons of water: $

Projected increase in the water charge with grant assistance: ___% $

Projected increase in the water charge without grant assistance: ___% $

Annual sewer charge calculated for a household using 70,000 gallons of water: $

Projected increase in the sewer charge with grant assistance: ___% $

Projected increase in the sewer charge without grant assistance: ___% $

PART 8 – PUBLIC BENEFIT/ECONOMIC DEVELOPMENT Does the Applicant have an adopted Comprehensive Plan, Community Redevelopment Plan, or other long-range plan?

☐ Yes: Date the Plan was adopted or most recently revised: ______________

Briefly explain, within the space provided, how this project is consistent with the goals and objectives of

the Plan and attach a copy of the applicable sections of the Plan.

☐ No

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PART 9 – COMMITMENT OF MATCHING FUNDS

APPLICANT: DATE: ___________

Attach documentation of financial commitments and information to demonstrate the validity and reasonableness of budgeted costs.

Source of Matching Funds

Activity CDBG Funds Applicant Other Public Funds Private Funds Total

Acquisition – Land

Acquisition – Building

Building Improvements

Center/Facility Construction

Clearance – Site

Curb and Gutter

Electrical System Improvements

Environmental Remediation

Equipment

Relocation

Sanitary Sewer

Storm Sewer

Streets/Sidewalks

Wastewater Treatment Facility

Water

Furnishings & Fixtures (match only)

Engineering (match only)

Administration

Sub-Total(s):

In addition to Applicant Match Funds, summarize the other Public and Private sources of project funding:

Signed Commitment Documents Included?

Source: Amount: $ Status: Pending Committed Yes No




57

PART 10 – PROJECT MAP

Please provide a map of the proposed project area within the applicant’s boundaries. Map should clearly show existing land uses in the surrounding area and location of the proposed activities.

PART 11 – CDBG – PFED BUSINESS BENEFICIARY INFORMATION

Type of Business: ☐C Corp ☐S Corp ☐LLC ☐LLP ☐Partnership ☐Sole Proprietor

☐Non-Profit

Legal Name:

Trade Name:

Address:

City, State, Zip: County:

FEIN #: (Federal Employee Identification Number –Tax ID or Social Security Number)

State of Organization: (Per Articles of Incorporation/Organization)

WWW:

Tele. #: Fax #:

CEO Name: CEO Title:

PART 12 – BUSINESS INFORMATION Date Established: SIC or NAICS:

Minority Owned: ☐Yes ☐No

If Yes, the Minority Classification is: ☐Eskimo ☐Native ☐Hawaiian ☐Hispanic

☐Native American ☐Aleut ☐Asian-Indian ☐Asian-Pacific ☐African American

Woman Owned: ☐Yes ☐No Owned by a Person with a Disability: Yes No

Foreign Owned: ☐Yes ☐No If yes: Country: % of ownership:

Primary Product or Service:

Total Company Employment: Full Time: Part Time:

Total Wisconsin Employment: Full Time: Part Time:

Total Project Location Employment: Full Time: Part Time:

% of Project Location Full Time Employees that are WI Residents:

Provide the Following for All Other Existing Wisconsin Operations: Address (Street, City, Zip): Number of Full Time Employees:

PART 13 – PROJECT INFORMATION

Project Location: ☐City ☐Town ☐Village Of: County:

Project Street Address Square Footage of Project Facility(ft²):

PART 14 – PROJECT TIME-LINE Secure all financing by: Break ground/lease by:

Begin production by: Achieve full production by:

58

1Definitions: A full-time employee is an employee working an average of at least 40 hours per week/annually. This does not include part-time or contract employees. A retained job is one that would be lost if the project does not go forward.

Minority is defined for employment purposes as African-American, Hispanic, Native American, Asian Indian, Asian or Pacific Islander.

A maintained job is one that will remain even if the project does not go forward. Low- and moderate-income person is a member of a family having an income equal to or less than the Section 8 low-income limit established by HUD. Unrelated individuals will be considered as one-person families for this purpose. (CFR § 570.3)

PART 15 – PROJECTED EMPLOYMENT Full Time Positions Only (2,080 hours/year)

Existing Positions Positions Created1

Position Title Year One Year Two

Year Three

Total

Avg. Hourly Wage

Number of Existing

Avg. Starting Hourly Wage

Number Created

Number Created

Number Created

Number Created

TOTAL

PART 16 – BENEFIT INFORMATION Check the Health Insurance Provided to Employees: ☐None ☐Individual ☐Family

Percent of Health Insurance Premium Paid by Company:

% %

Average Deductible Paid by Employee: $ $

Other Benefits Provided to the Majority of the Workforce: ☐Life Insurance ☐Pension ☐401(k)

☐Childcare ☐Tuition Reimbursement ☐Other: (Specify)

Will new employees be provided with substantially the same benefits as described above: ☐Yes

☐No

PART 17-SUMMARY OF PROJECTED FINANCIAL INFORMATION FYE / / / / / /

Total Sales

Net Income

Total Assets

Total Liabilities

Equity

WI Income Tax Liability (C Corporations Only)

59

PART 20 – MARKET INFORMATION THREE MAJOR CUSTOMERS: % OF SALES

1.

2.

3.

THREE MAJOR COMPETITORS LOCATION (City and State)

1.

2.

3.

PART 19 – LEGAL INFORMATION* YES/NO

Has the applicant, any owner, officer, subsidiary, affiliate or beneficiary been involved in any lawsuits in the last 5 years or have any lawsuits pending?

☐Yes ☐ No

Has the applicant, any owner, officer, subsidiary, affiliate or beneficiary ever been involved in any bankruptcy or insolvency proceedings or have any proceedings pending?

☐Yes ☐No

Has the applicant, any owner, officer, subsidiary, affiliate or beneficiary had any civil or criminal charges in the last 5 years that could have a material adverse impact on the project or have any charges pending?

☐Yes ☐No

Does the applicant, any owner, officer, subsidiary, affiliate or beneficiary have any outstanding tax liens?

☐Yes ☐ No

Has the applicant, any owner, officer, subsidiary, affiliate or beneficiary ever been convicted of a felony?

☐Yes ☐No

Has the applicant, any owner, officer, subsidiary, affiliate or beneficiary ever been convicted of or enjoined from any violation of state or federal securities law?

☐Yes ☐No

Has the applicant, any owner, officer, subsidiary, affiliate or beneficiary ever been a party to any consent order or entry with respect to an alleged state or federal securities law violation?

☐Yes ☐No

Has the applicant, any owner, officer, subsidiary, affiliate or beneficiary ever been a defendant in a civil or criminal action?

☐Yes ☐No

Please attach a detailed explanation of any YES responses. *An Application will be deemed ineligible and denied based on the falsification of information

PART 18-SUMMARY OF HISTORIC FINANCIAL INFORMATION FYE / / / / / /

Total Sales

Net Income

Total Assets

Total Liabilities

Equity

WI Income Tax Liability (C Corporations Only)

60

Provide a brief market analysis describing the current market, trends, growth potential, etc. Include market feasibility information and/or sales commitments to support sales or revenue projections.

PART 21 – CERTIFICATION STATEMENT

1. Certifies that to the best of its knowledge and belief, the information being submitted to Department of Administration (DOA) is true and correct.

2. Certifies that the applicant is in compliance with all laws, regulations, ordinances and orders of public authorities applicable to it.

3. Certifies that the applicant is not in default under the terms and conditions of any grant or loan agreements, leases, or financing arrangements with its other creditors.

4. Certifies that the Department is authorized to obtain a credit check and Dun and Bradstreet on the applicant, the business and/or the individual(s).

5. Certifies that the applicant has disclosed and will continue to disclose any occurrence or event that could have an adverse material impact on the project. Adverse material impact includes but is not limited to lawsuits, criminal or civil actions, bankruptcy proceedings, regulatory intervention or inadequate capital to complete the project.

6. Understands that unless it qualifies as trade secret, all information submitted to DOA is subject to Wisconsin’s Open Records Law. Please complete Attachment 12 to designate any information as trade secret.

Signature: ___________________________________________Date: ________________ (Authorized Representative)

Name: ______________________________________________Title: _________________ (Authorized Representative

2(b) Public Facilities – Economic Development Application Specific Attachments

i. Davis Bacon/Federal Labor Standards Law

1. Will CDBG-PFED funds be used to pay for construction costs?

☐ No ☐ Yes

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If yes, Davis Bacon applies to the project. Submit a copy of the construction bid that clearly indicates Davis Bacon rates were used in developing project costs.

2. Will CDBG-PFED funds be used to pay for equipment?

☐ No ☐ Yes

If yes, provide copies of the cost estimates for each piece of equipment to be financed with CDBG-PFED funds on the letterhead of the company, from which it will be purchased. This cost estimate must break out the cost of each item to be purchased and the installation cost of the item.

3. Will CDBG-PFED funds be used to pay for equipment installation costs?

☐ No ☐ Yes

If yes, Davis Bacon may apply to the project, depending on the outcome of a four part test. The Division of Energy, Housing and Community Resources’ labor standards officer will determine the applicability based on the four factors below:

1. The cost of the equipment itself compared to the cost of the installation. 2. The existence of a high absolute cost of equipment installation. 3. The necessity for structural modifications to accommodate the equipment installation. 4. The necessity for updated electrical, plumbing or gas lines to facilitate equipment

installations.

4. If CDBG-PFED funds will be used solely to pay for working capital, then Davis Bacon does not apply to the project.

A more detailed review of Davis Bacon/Federal Labor Standards law and requirements can be found in the most current CDBG Implementation Handbook.

ii. Federal Equal Employment Opportunity (EEO-1) Report

All employers with 15 or more employees are covered by Public Law 88-352 and are required to keep employment records. Certain employers are required by law to file annual EEO-1 (Standard Form 100) reports based on its number of employees and federal contracting activities. Following are the thresholds for filing annual EEO-1 Reports. Please mark the appropriate box that the business falls under:

☐ Private employer with 100 or more employees.

☐ Private employer with fewer than 100 employees but is owned or affiliated with another

company so the group legally constitutes a single enterprise and the entire enterprise employs a total of 100 or more employees.

☐ Private employer with 50 or more employees that is a prime contractor or first-tier

subcontractor with the federal government and has a contract, subcontract, or purchase order amounting to $50,000 or more (Does not include this CDBG-PFED project).

☐ Exempt from filing an EEO-1 Report.

These reports are due no later than September 30. Please submit a copy of the business’s most recent EEO-1 Report it has filed with the Federal government, unless it is exempt.

A more detailed review of federal Equal Employment Opportunity law and requirements can be found in the most current CDBG Implementation Handbook.

iii. Acquisition, Relocation and Demolition Questionnaire


62

ACQUISITION, RELOCATION, & DEMOLITION QUESTIONNAIRE for a Community Development Block Grant (CDBG)




1.



Vacant land



2.



Vacant land





3.



Vacant land




4.


Unit is occupiable





63

PLEASE NOTE: CDBG projects are subject to State and Federal acquisition/relocation/demolition requirements. If you answered “yes” to any of the questions above, please contact the Bureau of Community Development to discuss the applicability of these requirements to the proposed project.

iv. Employment Profile Certifications and Forms

BUSINESS JOB CREATION COMMITMENT LETTER (sample) To be completed by business owner/ UGLG

Date: ______________

Dear ____________________________ (Chief Elected Official of Applicant Community):

This letter will confirm my/our commitment to move forward with the development of (Project Name). This project includes ______________________________________ (list activities) and the creation/retention of _________ (number) full-time FT positions.

We/I will spend no less than $_______________ on the total development of this project. All on-site and off-site project costs should be included in the summary below. The financing is proposed as follows:

Private Lender $_______________ Equity $_______________ Community Development Block Grant $_______________ Other $_______________ Other $_______________ TOTAL $_______________

Development of the project will allow the current employment of ____________ to increase to ________ 24 months after project completion for a net gain of ______ new full-time FTE positions. Of these new jobs, it is our goal to employ at least 51 percent persons from low- and moderate-income households (LMI) and ______ percent minorities, recognizing that some persons may qualify to meet the goal for both categories. Also, any commitment to a job training program should be indicated, if applicable.

We/I understand that the goal of the Community Development Block Grant Program is to benefit persons of LMI households. An LMI household is defined as 80 percent of the median household income for the employee’s specific family size for the county area in which the project will be located. The project is defined as all line items listed in the application and includes all aspects necessary to the successful completion. Local officials have provided the business with the low- and moderate-income figures for ___________________ County.

In order to meet the national objective of the Community Development Block Grant Program, 51 percent of the jobs created and/or retained by the project must be taken by or made available to persons of LMI households. Therefore, the undersigned business agrees to maintain the following job creation and/or retention documentation for each employee interviewed, or for existing employees if jobs are claimed as retained:

▪ name, address and social security number ▪ household size; ▪ household income range; and ▪ employee signature.

The following efforts will be used by the business to ensure that LMI persons receive first consideration for open positions in the company. (Check all that apply)

_____ List positions on Job Center of Wisconsin

64

_____ List positions with the local Workforce Development Board _____ List positions with the local Wisconsin Works (W2) Agency _____ List positions with the local Technical College _____ List positions with the local Veterans Services office _____ List positions with the local Community Action Agency

If 51 percent of the jobs created and/or retained are not taken by persons of LMI households, the business will provide documentation to demonstrate that it followed acceptable procedures that, under normal circumstances, would result in at least 51 percent of the jobs being taken by persons of LMI households.

The business also understands that an acceptable alternative to the above described record keeping requirements is for the business to work through a state or federal employment agency, such as the local Department of Job and Family Services, to hire persons of LMI households. Such programs must screen the applicants and, upon completion of the hiring process, provide a final certification stating that at least 51 percent of the jobs were taken by persons of LMI households. The business understands that there will be no exceptions or waivers to this requirement.

As explained in the application, I/we would not proceed with this at this time without Community Development Block Grant assistance.

If the funding from Community Development Block Grant is approved, I/we are prepared to move forward quickly on this project, with completion no more than 12 months after approval of the Community Development Block Grant funds. I/we expect the project to commence on ___________________ and complete it by _________________. I know of no reason why this project cannot go forward immediately {note any reasons for lack of immediate commencement}.

I certify that I have the authority to make this commitment on behalf of the company/business, and that we have the resources to finalize the financing package identified above and shown in the community's application for funds.

I also certify that __________________________ will provide the required job creation/retention documentation as outlined in the application instructions. I further certify that I have this authority to make this commitment on behalf of _______________________________ (Business).

Sincerely, Chief Executive Officer or Authorized Company Representative (Signature)

________________________________________ (Typed Name and Title)

________________________________________ (Witness)

65

v. Job Creation Table

JOB CREATION TABLE

Job Description Determining Full-Time Equivalent Jobs

Avg. Hourly Special Skills Post HS education required?2

# of Hrs/Wk per Wks/Yr per # of Jobs

Job Title Wage Required?1 Employees (a) Employee (b) Employee (c) # of FT jobs Available to LMI

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

TOTAL

1 Jobs made available to LMI persons must not require special skills that can only be acquired with substantial (i.e. one year or more) training or work experience.

2 Education beyond high school must not be a pre-requisite for LMI positions, unless the business agrees to hire unqualified persons and train them.

66

vi. Job Retention Table

JOB RETENTION TABLE

Job Description Current Employment Retained Jobs


# of Hrs/Wk per Wks/Yr per # of FT

jobs # FT jobs to be

Retained4 # of Retained

LMI jobs5 Job Title Wage Required?1 Employees (a) Employee (b) Employee (c)

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

TOTAL

1 Jobs made available to LMI persons must not require special skills that can only be acquired with substantial (i.e. one year or more) training or work experience. 2 Education beyond high school must not be a pre-requisite for LMI positions, unless the business agrees to hire unqualified persons and train them. 4 In order for jobs to be considered RETAINED, there must be clear and objective evidence that permanent jobs will be lost without CDBG assistance. 5 To meet the LMI income jobs standard, 51 percent or more of the retained jobs must be either: 1. Known to be held by LMI persons at the time CDBG assistance is provided (attach ATTACHMENT 12c- Applicant/ Employee Self-Certification

form for each employee for whom job retention is claimed), and/or Jobs not know to be held by LMI persons, but which can be reasonably expected to “turn over” to LMI persons within two years. See page 10 for documentation to include.

67

vii. Employee Self-Certification

The Employee Self-Certification form is updated on an annual basis with a form for each county. The most current copy of the Employee Self-Certification form can be found on the DOA DEHCR website.

viii. Payroll Reports

ix. Other Required Attachments

• Estimated Property Valuation Increase from the Proposed Project

• Designation of Confidential and Proprietary Information

• Three Years of Business’ Historical Financial Statements

• Business’ Balance Sheets – Cash Flow Statements – Income Statements – Assumptions

• Most Recent Business’ Quarterly Financial Statements

• Three Years of Business’ Financial Projections

3(a) Economic Development Application

SECTION I: GENERAL INFORMATION

1) Legal Applicant (Community/UGLG)

Name:

Data Universal Numbering System (DUNS#)*:

Fein #:

Address:

City: County: WI

Zip: Phone: Fax:

Email:

Chief Elected Official:

Title:

* A DUNS# must be provided for the legal community applicant and for each business creating and/or retaining jobs. For information on obtaining a DUNS# please contact your project representative.

2) Certification by Authorized Official: To the best of my knowledge and belief, data contained in this application are true and correct. The document has been duly authorized to comply with the required assurances, if the assistance is approved, by ordinance or resolution # __________________ passed on _________________ (date).

Attach Exhibit 3 – Authorizing resolution or ordinance Signature of Chief Elected Official:

Typed Name and Title:

3) Administering Agency (e.g. Economic Development Corporation, Regional Planning Commission, Consultant)

68

Agency Name:

Address:

City: County: WI

Zip: Phone: Fax:

Contact Person:

Title:

Email:

4) Contact Information for Other Agency Involved (if applicable)

Agency Name:

Role:

Address:

City: County: WI

Zip: Phone: Fax:

Contact Person:

Title:

Email:

5) Developer or Business

Company Name:

Address:

City: _____________________________ County: _________________ State: _______

Zip: Phone: Fax:

Contact Person:

Title: Email:

Data Universal Numbering System (DUNS#)*:

FTI/SSN#: SIC Code:

Corporate Ownership:

Name: Interest (%): Name: Interest (%): Name: Interest (%): Name: Interest (%):

Please check all that apply: ☐ Joint Venture ☐Limited Liability Company

☐ C Corporation ☐ S Corporation ☐Sole Proprietorship

☐ Partnership ☐Limited Partnership ☐Minority Owned (MBE)**

☐ ESOP ☐ Woman Owned (WBE)**

*A DUNS # must be provided for each business creating and/or retaining jobs. For information on obtaining DUNS # please contact your project representative.

** Attach copy of certification

6) Project Information

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Name of Project:

Community Development Block Grant Request: [ ] Direct Loan: $

☐ Infrastructure: $

☐ Administration (request cannot exceed 2% of award, maximum of $10,000): $

Project Location: Address:

City/Village/Township:

County: Zip:

Project Start Date: Job Creation Start Date:

7) Project Map

Please provide a map of the proposed project area within the applicant’s boundaries. Map should clearly show existing land uses in the surrounding area and location of the proposed activities.

8) Current Employment Composition1

Total Existing Full-Time Equivalent (FTE) Employees: Total Existing FTE Women: Total Existing FTE Minorities: Total Full-Time Equivalent (FTE) Employees One Year Ago: _____ Date (mm/dd/yyyy) the above numbers were taken:

9) Employee Benefits

Check (√) the Health Insurance Provided to Employees: ☐ None ☐ Individual ☐ Family

Percent of Health Insurance Premium Paid by Company: % %

Average Deductible Paid by Employee: $______ per______ $______ per______

Other Benefits Provided to the Majority of the Workforce: ☐Life Insurance ☐ Pension ☐ 401(K)

☐ Childcare ☐ Tuition Reimbursement ☐ Other (specify):

Will new employees be provided with substantially the same benefits as described above: ☐Yes ☐ No

10) Projected Employment in Each Year1

Year 1 Year 2 Year 3 Total

1. Month/Year (e.g. 6/2017)

2. Retained FT Employees

3. Maintained FT Employees

4. New FT Employees

5. Minority

6. Women

7. Low-Moderate Income

1Definitions: A full-time employee is an employee working an average of at least 40 hours per week/annually. This does not include part-time or contract employees. A retained job is one that would be lost if the project does not go forward.

Minority is defined for employment purposes as African-American, Hispanic, Native American, Asian Indian, Asian or Pacific Islander.

A maintained job is one that will remain even if the project does not go forward.

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Low- and moderate-income person is a member of a family having an income equal to or less than the Section 8 low-income limit established by HUD. Unrelated individuals will be considered as one-person families for this purpose. (CFR § 570.3)

11) Project Consideration

A) Submit a business plan or a narrative that provides the following information:

1) Describe the business’s history, including activities, products, services, etc.

2) Describe the operation and/or financial relationships with any parent or subsidiary, and describe any changes in ownership that may occur as a result of this project.

B) Describe project in detail and answer the following questions:

1) Is this a new facility/site, expansion and/or acquisition? (Include square footage of facility and acreage of site)

2) Will the business purchase/lease/or construct the facility?

3) What type of operation is this? (e.g., manufacturing, headquarters, distribution, R&D)

4) What is the primary product or service to be provided at the site?

5) Explain how jobs will be created and/or retained by the project.

C) Address the market-economy by providing the following information:

1) Describe current market, size, industry, trends, growth potential, etc. Include market feasibility information and/or sales commitments to support sales or revenue projections.

2) Provide a list of the top five customers including location (state/city). Include the percent of sales to each customer.

3) Describe the major competitors in the marketplace, including their market share, strengths, and weaknesses.

SECTION II: PROJECT PROFILE

1. Site Profile Attach Exhibit 13- Verification of Site Control (i.e., deed, purchase option, long-term lease). NOTE: If a purchase option is offered prior to the Environmental Review being completed, the option must contain contingency language indicating that there will be no transfer of the title to the purchaser until all environmental review procedures have been completed. Any deposits made must be nominal or refundable.

Is the current zoning for the proposed site appropriate?

If current zoning is not appropriate for the proposed project, outline the process and time

frame for the required zoning change?

List other approvals required from other entities for the proposed project to move forward. Agencies requiring coordination may include: U.S. Army Corps of Engineers, Wisconsin

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Department of Natural Resources, U.S. Department of the Interior, local floodplain administrator, local zoning regulators, etc. Coordination Mitigation Comments ________________ ____________________ ________________________________ ________________ ____________________ ________________________________ ________________ ____________________ ________________________________ ________________ ____________________ ________________________________ ________________ ____________________ ________________________________ ________________ ____________________ ________________________________

2. Environmental Profile

Has the applicant community started the Environmental Review (ER) process for the proposed project? ____ Yes ____ No (Note: This is a prerequisite for receiving federal funds.)

Outline the time frame for completing the Environmental Review.

(Attach Exhibit 11 – Environmental Review Record Checklist)

Is the proposed project a conversion of farmland? ☐ Yes ☐No

If yes, how many acres? _______________________

Is the proposed project location classified as a Brownfield site? ☐Yes ☐No

If yes, how many acres? _______________________

3. Employment Profile

Job Creation

A. For each business, list by job title all permanent jobs to be created, indicating:

(1) Jobs claimed to be available to persons of low- to- moderate-income (LMI) households

(2) Jobs which are part-time (3) Jobs requiring training

{Attach Exhibit 12a – Job Creation Table}

At least 51 percent of the jobs must be held by, or made available to, persons of LMI households. Part time positions must be converted to full time equivalents (FTEs) prior to calculation of LMI jobs. See Exhibit 12a – Job Creation Table and/or Exhibit 12b – Job Retention Table for formula to convert part time positions to FTEs.

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B. Check each action to be taken by the business and the grantee to ensure that persons of LMI households receive first consideration for positions claimed to be available to LMI persons.

☐ Use of Self-Certification forms at time of application and hire (required).

☐ List positions on Job Center of Wisconsin.

☐ List positions with the local Workforce Development Board.

☐ List positions with the local Wisconsin Works (W2) Agency.

☐ List positions with the local Technical College.

☐ List positions with the local Veterans Services office.

☐ List positions with the local Community Action Agency.

Job Retention

In order to claim job retention, a business must be able to document that without CDBG assistance; jobs will be lost within an immediate time frame.

Will jobs be lost if this project does not go forward? ☐ Yes ☐ No

If yes, Attach Exhibit 12b – Job Retention Table and one Exhibit 12c – Applicant/ Employee Self-Certification Form for each employee for whom job retention is claimed.

A. For each business claiming job retention, provide clear and objective evidence that jobs will be lost without Community Development Block Grant assistance.

Documentation may include:

1) Letters from the business and/or related party that clearly indicate the number of jobs that will be lost if the project does not go forward and provide reasons for the anticipated loss.

2) Financial statements demonstrating the need for funds and/or a deteriorating competitive position.

3) Newspaper articles and/or public notices related to employment loss.

4) Other materials specific to the business.

B. For each business, list by job title all permanent jobs to be retained, indicating:

1. Jobs which are part-time.

2. Jobs which are known to be held by persons of LMI households at the time assistance is provided.

At least 51 percent of the jobs to be created and/or retained must be held by a person of LMI household.

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The businesses must use the Applicant/ Employee Self-Certification Forms (Exhibit 12c) to survey employees to determine the current LMI percentage. Each employee is required to complete an Applicant/ Employee Self-Certification Form. The Family Income Category refers to the U.S. Department of Housing and Urban Development (HUD) Section 8 Low Income Limits for the year in which the employee is hired. For retained employees, the most recent HUD Section 8 Low Income Limits must be used. The HUD Income Limits are county specific and may be obtained at the Bureau of Community Development website or downloaded from http://www.huduser.org/datasets/il.html. An employee is qualified as LMI, if the total number of household members is greater than or equal to the corresponding HUD Section 8 Income Limits. For example, for a household with three members, the household income for the previous 12 months must be less than or equal to the third income range.

4. CDBG-Economic Development Loan Request and Revolving Loan Fund (RLF)

Coordination

Will CDBG funds for fixed asset financing and/or infrastructure improvements be loaned

to the participating business? ☐ Yes ☐ No

If yes, propose a term and collateral position for the CDBG loan.

Rate: 1% Term: Collateral Position: ________________________ The community/UGLG and participating business should complete a credit analysis and cash flow/debt service analysis to set a loan structure that is necessary for successful completion of the project. The UGLG must review the project for credit worthiness and consistency with Revolving Loan policies prior to submitting an application for Community Development Block Grant Economic Development Program funds to the Division of Housing, Energy, and Community Resources. Briefly explain the UGLG’s Loan approval process for this project. Include an explanation as to how an appropriate term and collateral position were determined for this project.

A final determination on term and collateral position will be made after DEHCR receives the completed CDBG forms and completes a financial analysis of the business. DEHCR will consider the term and collateral position proposed by the community in the application.

Does the community have a Revolving Loan Fund (RLF)? ☐ Yes ☐ No

If yes, what is the community’s Revolving Loan Fund balance at the time of application? $_______________________

Does the community utilize a 105(a)(15) organization RLF? ☐ Yes ☐ No

http://www.huduser.org/datasets/il.html

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If yes, what is the balance of the 105(a)(15) organization’s RLF at the time of application? $_______________________

Has the community committed Revolving Loan Fund funds to this project? ☐ Yes ☐ No

Division of Housing, Energy, and Community Resources will require a UGLG to commit Revolving Loan Fund funds (or additional Revolving Loan Fund funds) to this project. UGLGs with a significant RLF balance and few other commitments may be required to contribute Revolving Loan Fund dollars to this project.

Since DEHCR may require Revolving Loan Fund funds to be committed even if not included in this application budget, the community/UGLG should include both the Community Development Block Grant program and the Revolving Loan Fund program in all public notices (public hearing notice, environmental review notice, etc.) regarding this project.

UGLGs with a significant Revolving Loan Fund balance must provide a list of commitments, if Revolving Loan Fund dollars have not been committed to this project. UGLGs with a significant Revolving Loan Fund balance and few commitments are required to contribute Revolving Loan Fund dollars to this project.

5. Impact Analysis

Provide a detailed explanation of how this project will have a significant and positive impact on the community.

Check all of the following that apply to the project and provide a brief explanation as to how the project fits the indicated criteria.

☐ Coordinates with other public programs;

☐ Redevelopment project;

☐ Company is new business to Wisconsin;

☐ Coordinates with community’s Comprehensive Plan.

Is the business a previous recipient of CDBG assistance? If yes, outline past awards below. Include in your description the type (grant or loan) and amount of assistance, project activities, and how the project met a HUD national objective:

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Was the project(s) successful? Yes ☐ No ☐

3(b) Economic Development Application Specific Attachments

i. Davis Bacon/Federal Labor Standards Law

1. Will CDBG-PFED funds be used to pay for construction costs?

☐ No ☐ Yes

If yes, Davis Bacon applies to the project. Submit a copy of the construction bid that clearly indicates Davis Bacon rates were used in developing project costs.

2. Will CDBG-PFED funds be used to pay for equipment?

☐ No ☐ Yes

If yes, provide copies of the cost estimates for each piece of equipment to be financed with CDBG-PFED funds on the letterhead of the company, from which it will be purchased. This cost estimate must break out the cost of each item to be purchased and the installation cost of the item.

3. Will CDBG-PFED funds be used to pay for equipment installation costs?

☐ No ☐ Yes

If yes, Davis Bacon may apply to the project, depending on the outcome of a four part test. The Division of Energy, Housing and Community Resources’ labor standards officer will determine the applicability based on the four factors below: 1. The cost of the equipment itself compared to the cost of the installation.

2. The existence of a high absolute cost of equipment installation. 3. The necessity for structural modifications to accommodate the equipment installation. 4. The necessity for updated electrical, plumbing or gas lines to facilitate equipment

installations.

4. If CDBG-PFED funds will be used solely to pay for working capital, then Davis Bacon does not apply to the project.

A more detailed review of Davis Bacon/Federal Labor Standards law and requirements can be found in the most current CDBG Implementation Handbook.

ii. Federal Equal Employment Opportunity (EEO-1) Report

All employers with 15 or more employees are covered by Public Law 88-352 and are required to keep employment records. Certain employers are required by law to file annual EEO-1 (Standard Form 100) reports based on its number of employees and federal contracting activities. Following are the thresholds for filing annual EEO-1 Reports. Please mark the appropriate box that the business falls under:

☐ Private employer with 100 or more employees.

☐ Private employer with fewer than 100 employees but is owned or affiliated with another

company so the group legally constitutes a single enterprise and the entire enterprise employs a total of 100 or more employees.

☐ Private employer with 50 or more employees that is a prime contractor or first-tier

subcontractor with the federal government and has a contract, subcontract, or purchase order amounting to $50,000 or more (Does not include this CDBG-PFED project).

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☐ Exempt from filing an EEO-1 Report.

These reports are due no later than September 30. Please submit a copy of the business’s most recent EEO-1 Report it has filed with the Federal government, unless it is exempt.

A more detailed review of federal Equal Employment Opportunity law and requirements can be found in the most current CDBG Implementation Handbook.

iii. Business/Developer Investment and Job Creation Commitment Letter

Business/Developer Investment and Job Creation Commitment Letter (Sample) To be completed by business owner/ partner

Date: ______________

Dear ___________________________ (Chief Elected Official of Applicant Community):

This letter will confirm my/our commitment to move forward with the development of (Project Name). This project includes ________________________________________ (list activities) and the creation/retention of _________ (number) full-time equivalent (FTE) positions.

We/I will spend no less than $_______________ on the total development of this project. All on-site and off-site project costs should be included in the summary below. The financing is proposed as follows:

Private Lender $ _______________ Equity $ _______________ Community Development Block Grant $ _______________ Other $ _______________ Other $ _______________ TOTAL $ _______________

Development of the project will allow the current employment of ____________ to increase to ________ 24 months after project completion for a net gain of ______ new full-time equivalent (FTE) positions. Of these new jobs, it is our goal to employ at least 51 percent persons from low- and moderate-income households (LMI) and ______ percent minorities, recognizing that some persons may qualify to meet the goal for both categories. Also, any commitment to a job training program should be indicated, if applicable.

We/I understand that the goal of the Community Development Block Grant Program is to benefit persons of LMI households. An LMI household is defined as 80 percent of the median household income for the employee’s specific family size for the county area in which the project will be located. The project is defined as all line items listed in the application and includes all aspects necessary to the successful completion. Local officials have provided the business with the low- and moderate-income figures for ___________________ County.

In order to meet the national objective of the Community Development Block Grant Program, 51 percent of the jobs created and/or retained by the project must be taken by or made available to persons of LMI households. Therefore, the undersigned business agrees to maintain the following job creation and/or retention documentation for each employee interviewed, or for existing employees if jobs are claimed as retained:

- Name, address and social security number; - Household size; - Household income range; and - Employee signature.

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The following efforts will be used by the business to ensure that LMI persons receive first consideration for open positions in the company. (Check all the apply)

☐ List positions on Job Center of Wisconsin

☐ List positions with the local Workforce Development Board

☐ List positions with the local Wisconsin Works (W2) Agency

☐ List positions with the local Technical College

☐ List positions with the local Veterans Services office

☐ List positions with the local Community Action Agency

If 51 percent of the jobs created and/or retained are not taken by persons of LMI households, the business will provide documentation to demonstrate that it followed acceptable procedures that, under normal circumstances, would result in at least 51 percent of the jobs being taken by persons of LMI households.

The business also understands that an acceptable alternative to the above described record keeping requirements is for the business to work through a state or federal employment agency, such as the local Department of Job and Family Services, to hire persons of LMI households. Such programs must screen the applicants and, upon completion of the hiring process, provide a final certification stating that at least 51 percent of the jobs were taken by persons of LMI households. The business understands that there will be no exceptions or waivers to this requirement.

As explained in the application, I/we would not proceed with this at this time without Community Development Block Grant assistance.

If the funding from Community Development Block Grant is approved, I/we are prepared to move forward quickly on this project, with completion no more than 12 months after approval of the Community Development Block Grant funds. I/we expect the project to commence on _____________________ and complete it by ________________. I know of no reason why this project cannot go forward immediately {note any reasons for lack of immediate commencement}.

I certify that I have the authority to make this commitment on behalf of the company/business, and that we have the resources to finalize the financing package identified above and shown in the community's application for funds.

I also certify that _____________________________________ will provide the required job creation/retention documentation as outlined in the application instructions. I further certify that I have this authority to make this commitment on behalf of ________________________________ (Business).

Sincerely, Chief Executive Officer or Authorized Company Representative (Signature) ________________________________________ (Typed Name and Title)

________________________________________

iv. Acquisition, Relocation and Demolition Questionnaire


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ACQUISITION, RELOCATION, & DEMOLITION QUESTIONNAIRE for a Community Development Block Grant (CDBG)




1.



Vacant land



2.



Vacant land





3.



Vacant land




4.


Unit is occupiable





PLEASE NOTE:

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CDBG projects are subject to State and Federal acquisition/relocation/demolition requirements. If you answered “yes” to any of the questions above, please contact the Bureau of Community Development to discuss the applicability of these requirements to the proposed project.

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v. Job Creation Table

JOB CREATION TABLE

Job Description Determining Full-Time Equivalent Jobs


# of Hrs/Wk per Wks/Yr per # of Jobs

Job Title Wage Required?1 Employees (a) Employee (b) Employee (c) # of FT jobs Available to LMI

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

TOTAL

1 Jobs made available to LMI persons must not require special skills that can only be acquired with substantial (i.e. one year or more) training or work experience.

2 Education beyond high school must not be a pre-requisite for LMI positions, unless the business agrees to hire unqualified persons and train them.

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Vi. Job Retention Table

JOB RETENTION TABLE

Job Description Current Employment Retained Jobs


# of Hrs/Wk per Wks/Yr per # of FT

jobs FT jobs to be

Retained4 # of Retained

LMI jobs5 Job Title Wage Required?1 Employees (a) Employee (b) Employee (c)

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

FT

PT

TOTAL

1 Jobs made available to LMI persons must not require special skills that can only be acquired with substantial (i.e. one year or more) training or work experience. 2 Education beyond high school must not be a pre-requisite for LMI positions, unless the business agrees to hire unqualified persons and train them. 4 In order for jobs to be considered RETAINED, there must be clear and objective evidence that permanent jobs will be lost without CDBG assistance. 5 To meet the LMI income jobs standard, 51 percent or more of the retained jobs must be either: 2. Known to be held by LMI persons at the time CDBG assistance is provided (attach ATTACHMENT 12c- Applicant/ Employee Self-Certification

form for each employee for whom job retention is claimed), and/or Jobs not know to be held by LMI persons, but which can be reasonably expected to “turn over” to LMI persons within two years. See page 10 for documentation to include.

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Vii. Employee Self-Certification

The Employee Self-Certification form is updated on an annual basis with a form for each county. The most current copy of the Employee Self-Certification form can be found on the DOA DEHCR website.

Viii. Payroll Reports

The Payroll form in the CDBG PF Planning is a PDF. Is this the one you wanted?

Ix. Other Required Attachments

• Evidence of Site Control

• Tax Information and Financial Liability Exhibits

• Three Years of Business’ Historical Financial Statements

• Most Recent Business’ Quarterly Financial Statements

• Three Years of Business’ Financial Projections

• Personal Financial Statements

• Resumes of Officers and Key Management Personnel

• Information Concerning Working Capital Line of Credit

• Real Estate and/or Used Equipment Appraisal

• Third Party Cost Estimates for Infrastructure or Infrastructure and Fixed Asset Costs

• Estimated Taxes for the Proposed Project

• W-9 Form

4(a) Housing

Non-Regional Housing Program


APPLICANT (Unit of General Local Government):

County:


Clerk:

Finance Director:

Official Municipal Street Address:

City, Zip: DUNS#:

CEO Phone: CEO Fax: FEIN:

CEO Mail: Clerk E-Mail:


Application Contact

Name: Agency/Company:

Mailing Address:

Phone: Fax: E-Mail:

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Previous CDBG Assistance

List currently open CDBG-PF, CDBG-ED, CDBG-PLNG, CDBG-PFED, and CDBG-Housing

awards:

Project Grant Agreement # Award Date Closeout Date Award Amount

PART 2 – INITIAL ELIGIBILITY Provide or acknowledge the following to demonstrate initial application eligibility:

Yes No


2. Documentation of the first public hearing notice published in the newspaper, verifying that the public was given a minimum of 2 weeks (14 days) advance notice of the public hearing, is attached.

3. Public hearing meeting minutes or Citizen Participation Public Hearing Certification is attached.

4. Public hearing sign-in sheet(s) is attached.

5. Applicant’s authorizing resolution is attached. 6. Statement of Assurances is attached.


8. Potential Fair Housing Actions are attached.

9. Acknowledge that if the applicant’s project is funded, the applicant will be required to complete an environmental review before the unit of general local government begins housing rehabilitation activities and can receive grant funds.

10. If this project is funded, I/we acknowledge that professional services for grant administration will be properly procured in compliance with Federal, State, and local requirements.

11. Applicant certifies it is not on the federal debarment list (found at: www.sam.gov)

_______ By initialing, the Chief Elected Official (CEO) certifies that the eligibility information noted above is complete and accurate.

Briefly describe your process for procuring a grant administrator and explain how it complies with Federal, State, and local procurement requirements (not applicable if community staff will perform grant administration duties

Contact the CDBG Housing Bureau Director if any answer in this section is “No”

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PART 3 – Distribution Method

Description of the method chosen by the municipality to distribute.

Description of efforts to be taken to ensure timely distribution.

Description of anticipated marketing efforts within the municipality to notify eligible citizens of the funding availability. Describe who is responsible for the marketing.

Description of the anticipated use of Administrative funds.

Description of the terms and conditions of assistance such as, interest rate applied to rental loans,

payment options, maximum dollar amounts for rental and owner-occupied projects.

PART 4 – FINANCIAL Eligible Activities ___ Direct Homeownership Assistance

___ Owner Occupied Rehabilitation

___ Rental Rehabilitation

___ Other (specify)

Estimated Percentage of Budget __________% __________% __________% __________%

Administrative Expenses (Maximum 15% of Project Budget)

• Briefly explain the anticipated responsibilities for the contracted administrative services (ex. marketing, application intake, income qualifying applicants, conducting Housing Quality Standards (HQS) inspections, work write-up, etc.

• Briefly explain the anticipated administrative responsibilities of the municipality.

OR

___ The municipality anticipates contracting out for Administrative Services ___ % of Administrative funds anticipated for Contracted Administrative Services ___ % of Administrative funds anticipated that the municipality will retain to cover

Administrative Services

___ The municipality anticipates administering the program itself ___ Number of employees anticipated to be working on this program $___ Annual cost estimate for employee(s) salary and fringe ___ Anticipated cost/% for any Contractual Services (HQS Inspection, Work Write-up,

etc.) Brief description of anticipated costs for Contractual Services:

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APPLICATION ATTACHMENTS AND SUPPORTING DOCUMENTATION CHECKLIST

Documents Has the attachment or supporting

documentation been Included with this Application submission?

1. Authorizing Resolution (for Application Submission)

Yes No

2. Adopting Resolution of the Citizen Participation Plan

Yes No

3. A copy of the Citizen Participation Public Hearing Notice (proof of minimum 14-day advance notice)

Yes No

4. Public Hearing Sign-In Sheet and Meeting Minutes

Yes No

5. Citizen Participation Certification form

Yes No

6. Potential Fair Housing Activities Yes No

7. Adopting Resolution of the Fair Housing Ordinance

Yes No


Yes No

9. A copy of the Relocation Plan/Anti-Displacement Policy

Yes No


Yes No

11. A copy of the Non-Violent Demonstration Policy for each county in the Housing Region

Yes No

12. A copy of the Excessive Use of Force Policy for each county in the Housing Region

Yes No

13. Certification that applicant is not on the federal debarment list (www.sam.gov)

Yes No

4(b) Housing Application Specific Attachments

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5(a) Planning Application

Community Development Block Grant – Planning (CDBG-PLNG) Grant Application

PART 1 - GRANT REQUEST

Grant Request

Amount: $

Applicant’s Match: $

Total Project

Cost: $

Project Scope: Community-Wide Neighborhood, District, or Site-Specific

Project Title:


If Project receives CDBG funding:

Project Begin Date (MM/YY): ____ / _____ Project Completion Date (MM/YY): ____ / _____

PART 2 - APPLICANT INFORMATION

APPLICANT (Unit of General Local Government [UGLG]): Population:

Applicant Type: City Village Town County County:


Joint Application? No Yes (If yes, list other unit[s] of government):


Clerk: Title:

Municipal Administrator: Title:

Treasurer/Finance Director: Title:

UGLG Street Address:

UGLG Mailing Address if different than above:

City: Zip: DUNS #:

UGLG Phone: ( ) __ – _____ UGLG Fax: ( ) ___ – ______ FEIN:

UGLG E-Mail: Clerk E-Mail:

If the Applicant contracted with a third party to complete this application, please provide the contract amount for application preparation services: $ __________


Application Contact

Name: Title:

Firm/Company/Entity:

Mailing Address:

City: State: Zip:

Phone: ( ) ___ – ______

Fax: ( ) ___ – ______ E-Mail:

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Current CDBG Assistance

List all currently open CDBG-PF, CDBG-ED, CDBG-PLNG, CDBG-PFED and CDBG-

Housing awards:

Project: Grant Agreement # Award Date: Performance

Period End Date: Award

Amount:

Did any previous CDBG award(s) monies fund part or all of the Planning project for which you are applying today? Yes No

PART 3 - INITIAL ELIGIBILITY

Provide or acknowledge the following to demonstrate initial application eligibility. Contact the Bureau of Community Development if any answer in this section is “No”:

Yes No

1. Acknowledge that the applicant is a non-entitlement community that does not receive CDBG funds directly from the Department of Housing and Urban Development (HUD).


3. Documentation of the first public hearing notice, verifying that the notice was published (if required) and/or posted (if required) in accordance with the UGLG’s Citizen Participation Plan in effect on the date of the first notice; and adequate advance notice was given for the public hearing in accordance with the UGLG’s Citizen Participation Plan in effect on the date of the first notice and no less than the equivalent of a Class 2 Notice, is attached.

4. Citizen Participation Public Hearing Certification is attached.

5. Public Hearing Meeting Minutes [with attendees listed in the Minutes or on separate sign-in sheet(s) provided] are attached.

6. Authorizing Resolution to Submit CDBG Application is attached.

7. Statement of Assurances is attached.


9. Potential Fair Housing Actions checklist is attached.

10. Acknowledge that if the applicant’s project is funded, the applicant will be required to complete the environmental review process before the Unit of General Local Government can receive grant funds.

11. If this project is funded, I/we acknowledge that the use of consultants to assist in the preparation of a CDBG-funded plan or planning activity will be properly procured in compliance with Federal, State, and local requirements.

12. Applicant understands that the contract for professional services is between the Applicant and the professional services provider; the State is not responsible or a part of that relationship.

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13. Applicant acknowledges responsibility for ensuring that CDBG contract requirements are met. The fees paid for grant application preparation and grant administration may be published on DEHCR’s web page.

14. Applicant certifies it is not debarred from receiving federal grant funds. 15. Applicant understands that incomplete applications may be denied before review and

denial of incomplete applications cannot be appealed.

_______ By initialing, the Chief Elected Official (CEO) certifies that the eligibility information noted above is complete and accurate.

Provide the date of pre-application meeting or telephone call and list of participants: Briefly describe the process used/to be used for procuring planning services and explain how it complies with Federal, State and local procurement requirements (not applicable if community staff will perform planning/project duties):

PART 4 - CDBG NATIONAL OBJECTIVE AND PROJECT BENEFICIARIES

1. Will the proposed project benefit the entire community? Yes No − How many individuals will benefit from the project? ________

− Of those who will benefit, how many individuals meet the qualification of LMI? ________

2. Which CDBG National Objective does your proposed project meet and which method was used to demonstrate National Objective compliance? (Answer using the checkboxes below.) What method was used to demonstrate National Objective compliance?

Benefit to Low- and Moderate-Income Persons

Area Benefit using HUD Local Government LMI Summary Data (only for projects

having community-wide benefit or having primary benefit to multiple entire communities)

Area Benefit using HUD Census Block LMI Summary Data (for projects with a service area that is coterminous with one or more census blocks only)

Area Benefit using Income Survey Data (for projects for which an income survey was conducted to determine the LMI percentage of the service area)

Limited Clientele - HUD presumed group: ___________________________________

(or if based on nature of project and location, provide justification below, and attach map detailing supporting information for service area)

Prevention/Elimination of Slum and Blight

Area Basis (Attach completed Slum and Blight Certification Form and supporting documents including map of service area)

Spot Basis (Attach completed Slum and Blight Certification Form and supporting documents including map of service area)

Briefly summarize why the implementation of the plan would meet the selected National Objective and how it would qualify. Attach relevant supporting documentation for the selected National Objective. (Insert Text Here.)

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PART 5 – PROJECT NEED

NARRATIVE RESPONSE I

Using the section headings below, provide a concise narrative describing why the proposed plan is needed.

Data or pertinent information that quantifies the need can be included in the narrative or as an attachment to

this application. Limit your narrative to no more than one-half (1/2) page, single spaced with not less than an

11-point font. Additional supporting documentation for Project Need Response I may be attached. It may

not exceed ten (10) pages and must be titled using the Checklist on page 9 of this application form.

Address the following, as appropriate:

1. Community distress factors addressed by plan: (Insert Text Here.)

2. Evidence of support by community stakeholders: (Insert Text Here.)

3. Evidence of consistency with goals and objectives of recent plans: (Insert Text Here.)

4. Other relevant factors:

(Insert Text Here.)

PART 5 – PROJECT NEED (continued)

NARRATIVE RESPONSE II

Using the section headings below, provide a concise narrative describing the intended outcome of the proposed

planning project. Data or pertinent information that quantifies the need can be included in the narrative or as an

attachment to this application. Limit your narrative to no more than one-half (1/2) page, single spaced with not

less than an 11-point font. Additional supporting documentation for Project Need Response II may be

attached. It may not exceed ten (10) pages and must be titled using the Checklist on page 9 of this

application form.

Address the following, as appropriate:

1. How will funds have a positive impact on community: (Insert Text Here.)

2. What steps will take place at conclusion of planning activity: (Insert Text Here.)

3. How is community able and ready to implement project being planned: (Insert Text Here.)

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PART 6 – BUDGET AND MATCHING FUNDS Amount of Matching Funds Committed to Project: (This amount must be consistent with financial information provided in Part I of this application and the Budget and Matching Funds table below.)

$

If the UGLG’s Matching Funds amount is less than 25% of the Total Project Cost, is a match funding waiver request letter from the UGLG’s CEO (with explanation of and/or supporting documentation regarding economic distress) attached? Yes No N/A

Funding Source for Matching Funds Committed to Project:

General Obligation (G.O.) Debt

Other (briefly explain): _______________________________________________________

BUDGET AND MATCHING FUNDS Attach documentation of financial commitments and supporting information to verify the costs listed in the Budget below.

Source of Matching Funds

Activity CDBG Funds UGLG Other Public Funds Private Funds Total

Planning

Other (describe)

Subtotal Summarize UGLG’s Match Funds and other Public and Private sources of project funding: Source: ___________________________________ Amount: $ _____________ Status: Pending Applied Committed Secured/Awarded Other Signed Commitment Documents Included? Yes No Source: ___________________________________ Amount: $ _____________ Status: Pending Applied Committed Secured/Awarded Other Signed Commitment Documents Included? Yes No Source: ___________________________________ Amount: $ _____________ Status: Pending Applied Committed Secured/Awarded Other Signed Commitment Documents Included? Yes No In the event the community is awarded a CDBG Planning Grant, how would the UGLG prefer to receive funds? Electronic Funds Transfer (EFT) Paper Check For any source with a status of “Other” provide a brief explanation (No more than a one-sentence narrative per source): (Insert Text Here.)

***An application that is awarded CDBG-PLNG funds does NOT guarantee the UGLG additional CDBG funding for project implementation at a later date***

PART 7 – PLANNING

Is the proposed plan consistent with the goals and objectives of or a continuation of another plan(s)? Yes No

Briefly explain, within the space provided, how this project is consistent with the goals and objectives of or a continuation of another plan or other plans. Include the title, date of adoption or status of the plan(s) if not yet adopted by the governing body. Include the copy(ies) of the relevant page(s) of the plan(s) in the attachments to the Application. Label pages with the plan’s title and date. [Do not attach a copy of the entire plan(s).]

[Enter text here]

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PLANNING APPLICATION

ATTACHMENTS AND SUPPORTING DOCUMENTATION CHECKLIST

Topic Documents

Required

For All

Apps

Included with

this application

submission?

YES NO

Citizen

Participation

3. Adopting Resolution of the Citizen Participation Plan (CPP) or Minutes from

Council/Board Meeting in the CCP was adopted

4. Adopted Citizen Participation Plan (see Part 3 Initial Eligibility)

5. Citizen Participation Public Hearing Notice (with proof of publication [if required]

and/or clerk’s certification of posting dates and locations [if required]; and proof of

adequate advance notice in accordance with the UGLG’s CPP in effect on the date of the

first notice and no less than the equivalent of a Class 2 Notice)

6. Citizen Participation Public Hearing Certification Form

7. Public Hearing Meeting Minutes (with the attendees listed in the Minutes or on a

separate Sign-In Sheet provided)

Financial 8. Proof of Match Funds Committed, Secured, Pending and/or have Other Status (all

available documentation)

9. Match Funds Waiver Request Letter (if applicable)

Service

Area/Income

Survey

10. Map of Project Area (with Service Area boundaries marked; and location of project site,

if Plan will be for a specific site)

11. Demographic Profile Sheet of beneficiaries in Service Area (must use form provided by

DEHCR in the Application Attachments)

12. LMI Calculation Worksheet for Beneficiaries Residing in Multiple Census Blocks or

Multiple Local Municipalities (if applicable)

13. Map of Boundaries Census Block(s) that make(s) up Service Area (if applicable)

14. Map of Income Survey Area (with residences surveyed and responding, non-responding

and vacant residences marked or provided on a separate sheet) (if applicable)

15. Income Survey Results Income Tabulation Form (if applicable: see Appendix C in Income

Survey Guide)

16. Income Survey Results Race/Ethnicity Tabulation Form (if applicable: see Appendix C in

Income Survey Guide)

17. Income Survey Form used to conduct Income Survey (if applicable)

18. Income Survey Letter and/or other related correspondence sent to residents regarding

the survey distribution and collection process (if applicable)

Fair Housing 19. Potential Fair Housing Actions Checklist (Specifying the three (3) actions that the local

community will undertake)

20. Adopting Resolution of the Fair Housing Ordinance or Minutes from Council/Board

Meeting in which the Fair Housing Ordinance was adopted

21. Fair Housing Ordinance

Slum/ Blight 22. Slum and Blight Certification (if applicable)

23. Slum and Blight supporting documentation (for Area Basis only)

Acquisition /

Relocation 24. Residential Anti-Displacement and Relocation Assistance Plan

Other 25. Authorizing Resolution to Submit CDBG Application

26. Project Need Response I and II Supporting Documentation

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Fillable forms and sample documents can be found electronically on the Bureau of Community Development Website at: https://doa.wi.gov/Pages/LocalGovtsGrants/CDBGPlanningProgram.aspx.

27. Planning supporting documentation (e.g. relevant sections of adopted comprehensive

plan, community redevelopment plan, etc.)



30. Resolution Adopting Policy for Non-Violent Civil Rights Demonstrations/Prohibiting the

Use of Excessive Force

31. Search record from www.sam.gov verifying the UGLG is not on the federal debarment

list

https://doa.wi.gov/Pages/LocalGovtsGrants/CDBGPlanningProgram.aspx

http://www.sam.gov/

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CITIZEN PARTICIPATION ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application.

Attachments: 28. Adopting Resolution of the Citizen Participation Plan (CPP) or Minutes from

Council/Board Meeting in which CPP was adopted 29. Adopted Citizen Participation Plan (include date adopted) 30. Citizen Participation Public Hearing Notice (with proof of publication [if required] and/or

clerk’s certification of posting dates and locations [if required]; and proof of adequate advance notice in accordance with the UGLG’s CPP if effect on the date of the first notice and no less than the equivalent of a Class 2 Notice)

31. Citizen Participation Public Hearing Certification Form 32. Public Hearing Meeting Minutes (with the attendees listed in the Minutes or on a

separate Sign-In Sheet provided)

FINANCIAL ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Citizen Participation attachment(s).

Attachments: 33. Proof of Match Funds Secured, Committed, Pending and/or have Other Status (all

available documentation) 34. Match Funding Waiver Request Letter (with explanation of and/or supporting

documentation regarding economic distress), if applicable

SERVICE AREA / INCOME SURVEY ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Financial attachment(s).

Attachments: 35. Map of Project Area (with Service Area boundaries marked; and location of project site,

if Plan will be for a specific site) 36. Demographic Profile Sheet of beneficiaries in service area (must use form provided by

DEHCR in Application Attachments) 37. LMI Calculation Worksheet for Beneficiaries residing in Multiple Census Blocks or

Multiple Local Municipalities (if applicable) 38. Map of Boundaries of Census Block(s) that make up Service Area (if applicable) 39. Map of Income Survey Area [with residences surveyed and responding, non-responding

and vacant residences marked], (if applicable) 40. Income Survey Results Income Tabulation Form (if applicable) 41. Income Survey Results Race/Ethnicity Tabulation Form (if applicable) 42. Income Survey Form used to conduct Income Survey 43. Income Survey Letter or other related correspondence sent to residents regarding the

survey distribution and collection process (if applicable)

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FAIR HOUSING ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Service Area / Income Survey attachment(s).

Attachments: 44. Potential Fair Housing Actions Checklist 45. Adopting Resolution of the Fair Housing Ordinance or Minutes from Council/Board

Meeting in which Fair Housing Ordinance was adopted 46. Fair Housing Ordinance

SLUM & BLIGHT ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Fair Housing attachment(s).

Attachments: 47. Slum and Blight Certification, if applicable 48. Slum and Blight supporting documentation (for Area Basis ONLY), please label attached

document(s): a.

b.

c.

d.

e.

f.

g.

h.

i.

j.

ACQUISITION / RELOCATION ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Slum & Blight attachment(s).

Attachments: 49. Residential Anti-Displacement and Relocation Assistance Plan

OTHER ATTACHMENTS AND SUPPORTING DOCUMENTATION

Attach this cover page, followed by the documents in the order listed below, to the end of the Application after the Acquisition/Relocation attachment(s).

Attachments: 50. Authorizing Resolution to Submit CDBG Application 51. Project Need supporting documentation, and indicate what/which document(s) further

quantify the:

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Narrative Response 1 YES NO a. Community distress factors addressed by plan. ☐ ☐

If yes, identify each corresponding document in the order attached: a.

b.

c.

d.

b. Evidence of support by community stakeholders. ☐ ☐


b.

c.

d.

c. Evidence of consistency with goals and objectives of recent plans ☐ ☐


b.

c.

d.

d. Other relevant factors. ☐ ☐


b.

c.

d.

Narrative Response 2 YES NO e. How will funds have a positive impact on community? ☐ ☐


b.

c.

f. What steps will take place at conclusion of planning activity? ☐ ☐


b.

c.

g. How is community able and ready to implement project being planned? ☐ ☐


b.

c.

52. Planning supporting documentation 53. Statement of Assurances 54. Lobbying Certification 55. Resolution Adopting Policy for Non-Violent Civil Rights Demonstrations/Prohibiting the

Use of Excessive Force 56. Search record from www.sam.gov verifying the UGLG is not on the federal debarment

list

http://www.sam.gov/

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UGLG SELF-CERTIFICATION FOR ELIGIBILITY UNDER 105 (A) (15) OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT

I _____________, the chief elected official of ________________, certify that our Community

Development Block Grant (CDBG) Revolving Loan Fund (RLF) for Economic Development (ED) was

capitalized by a grant from the State of Wisconsin before October of 1992. I also certify that

_______________ has not received an CDBG-ED award between October of 1992 to present. I

acknowledge that the Division of Energy, Housing and Community Resources will verify this certification

with their CDBG records.

_________________ _________________ Signature Date

Program Updates to CDBG-

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Economic Development Program

(CDBG-ED)

Loans to Forgivable Loans As a natural extension of adopting the CDBG-CLOSE program, DEHCR is proposing to transition the CDBG-ED program from awarding loans to awarding forgivable loans. The provisions of the forgivable loans are executed once the contractual obligations, including the National Objective, have been satisfied. As the state is dissolving all CDBG-ED RLF’s, it is necessary to make this update to the program.

Under the existing CDBG-ED program, Grantees must re-pay the loan to the UGLG, which capitalized a local RLF. These repayments were made regardless of satisfying the terms and conditions of the contract. It is anticipated that the State will see an increase in the number of CDBG-ED applications as a result of this change, which will benefit low and moderate workers seeking employment opportunities.

The State will update its: Strategic Plan, Method of Distribution, Priority Needs, Anti-Poverty Strategy, Allocation Priorities and Program Specific Requirements in HUD’s Integrated Disbursement Information System (IDIS) to reflect this change.

Revolving Loan Fund for Economic Development Closeout Program Substantial Amendment 3... ·...

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