Republic of the philippinesDeparfunent of EducationNational Capital Region

DIWSION OF CITY SCrrOOr,SQUEZON CITY

Nueva Ecija St., Baga Bantay, euezon City

June 6, 201 I

DIVISLON MEMOMNDUMNo. q7A3 s.2ollTO: Asst. Schools Division Supdrintendents

D i s tr i c t/ D ivi s io n Supe rv i s or sEleme wary/Se condary Sihool pr inc ipal sHe ad Te ache r s/Te ac he rs In-C har ge0ther Concerned School personnel

REITERATING DEPED ORDER NO. -8:

S. 2007 ENTITLED 6,REVrSED IIVTPLEMENTTNGGUIDELINES ON THE OPERATION AIID MANAGNMENT OF SCHOOL CANTEENSIN PUBLIC ELEMENTARY Al\tD SECONDANV SCTTOOLS,l' In line with the DepEd's intent of providing service t9 the pupiis/students through theoperation of school canteens, DepEd brder N6. s s. 2007 entitled .. nevisea ImplementingGuidelines on the operation and iv{anagement of school canteens in puuii" Elementary andSecondary Schools'o is reproduced.2' Preferential attention and adherence of all concemed to the provisions stated ir itcss_{.aa.L5.1-5.6.6.1.6.4-6.7. 7.10c, snd T.l2 is enjoined

A copy of canteen teacher designation as stated in item 6.1 should be submitted to this officenot later than June 17, 2all c/o nr.- $ar9 s vegi;, EpplrLE Division supervisor.Furthermore, the annrral budget (item 6.7) of schoolivlanaged canteen is expected to besubmitted also on the aforesaid date for approval.s$"l compliance-Tth

"l-l the provisions of DepEd order No. g s. 2007 by all concemed isenjoined. Any vioiation shall be dealt with adminirt

"ti*ly.wide and immediate dissemination of this Memorandum is desired.

CORAZON C. RUBIO, CESO VIAsst. Schools Division Superintendent

Ofricer-in-ChargeOffice of the Schools Division Sirperintendent

I-t^

4.

5.

IREPIIBI,IKA FiG PILIPINASRepublic of the PhiliPPines

KAGAWARAN NG EDUKASYONDEPARTilIENT OF EDUCAT1ON

DepEd Compt*' Meralco Ave. PasigCity

n A--P,*,FHR

Tnrggapro ng KelihimOJfiee tf tka SeuetarY

Direct Line:633'72-0EE- mail : tle t*d' i *tt i l i

Service should be the main considsration for operaling a school canteen.Profit shall only be secondary since the clienteie are pupil#students whoare dependent only on their meager allowance from their parents.

Reporting and accounting ofthe proceetls from the operation ofa schoo!canteen shall be made by the parties concemed to emphasizctransparency and accountability.

COVERAGE

These guidelines shall apply to school canteens, as hereinafter defined, operatingin public elementary and secondary schools of the Department of Education.

DEFINITTON OF TERMS

As herein used, the following terms shall be understood to mean:

3.1 $chool Cantecn * refers to one of the aneillary services in the schoolsystem that sells food items to the pupils/students and serves as a supportmechanism in the effort to eliminate malnutrition concenu of the school.It can be used as a laboratory canteen on food planning, preparation,serving, storage and selling. A schcol canteen can either be school-managd or teachers' cooperative-managed.

3.? School-Manage4 9anteen - refers to a school canteen that is oper.atedand nranagai by the school under the general supervision ofthc schoolhead/principal.

? 1 Teqcherst Coonerative Maneged Canteen -

refers to a school canteenthat is opcrated and managed by a duly registered teachers' cooperative.

3.4 Laboratgry*clnleen - refers to the canleen opersted and managed bysecondary students as part of their H.E. classer. lt can make use of thefacilities of th school-managed canteen or thc teachers' cooperative'managed canteen in the absence of a separate room that thcycan use.

3.5 Cantceq Teacher - refers to an H.E. teacher who has been designated tooprate, *anagc and rupervise the school-managed canteen. He/Sheaiso supervises the students doing practicum activities in the canteen.

3.6 AdmiFistratlve Expenses - refers to general expenss of businessop"ratlon such aS salaries, supplies, water antl electric bills' insurance,etc.

t.5

t.6

2.8

3.0

3.7 cost of soodF sord -

is eq,a! ro the inventory at the beginning of theyear, adding the cost of goods manufactured or purcharla Jring trr"year, minus the inventory at the end of the year.$glh$e .Exoense - refers to expense"s of promoting, relling anddistributing products which rnay includ* su"h items L advertising,commissions, delivery expenses, traver expenses and entertainment-

Gno,$ l{a,rgig* refers to rhe eliffere-nee between gross sales and cost ofgoods sold including cost of frcight and productioidirectly,"i"iJro *r"preparation of food items.

3.8

3.9

4.0 POI.ICY STATEMENTS

4.1

4.2

School canteens shall beof two types: (l) schoor-Managed canteen; (2)Teaghels' cooperative-Managed canteen. Both shall adhere roprofessional managernent and sound business practices as well as rosafety and security measures.

4.?.1 Elementary Schools in the rural areas with 500 pupirs or ressand those in urban areas with r,000 pupils or less shail haveonly one canteen to tre operaled and'manrg"a ly it e scnootunder the generar supervision ofthe schoor head/principal.

4.2.2 where the enrolment size in rural elementary schools is morethan five hundred (500) pupirs and in urban etementary schoors,more than one thousand (1,000) pupils, the exisiing dulyregistered teachers'cooperative that complies with the Criteriafor Qualification herein set forth, shail manage and operate theschool canteen. whcn there is no duly registered ieachers'cooperative that is intrested or qualified to operate andmanage the canteen, the school shall operate and manage thesame.

Management of School Canteens ln Secondary Schoois

4.3.1 Regardless of enroknent size, there shall be a laboratorycanteen, as herein defined, in all secondary schools, When thestudent population is less than one thousand five hundred(1,500), the laboratory canteeir shall also be the schoolmanaged canteen.

4.3.2 In addition to the laboratory canteen in secondary schoolswhere the student population is more-than oner thousand fivehundred (1,500), the existing duly registered and interested

4.3

teachers' cccperative in the school that eomplies with theCriteria for Qualification set forth shall be allowed to operateand manage another school canteen.

4.3,3 For special schools rvith an enrolment size of more than fivehundred (500) students, the existing duly registercd andinterested teachers' cooperative in the school that complieswith the Criteria for Qunlificatian set forth shall be allowed tooperate and manage another school canteen in addition to thelaboratory canteen.

Only nutrient-rich focds such as root crops, nooclles, rice and cornproducts in nativc preparation, fruits and vegetatlles in season, andfortified food products labeled rich in protein, fff,gY, vitamins andminerals shall be sold io the rchool canteen. Bcverages shall includemilk, shakes and juices prepared ftom fruit$ and vegetables in season'

The sale of carbonated {rinks. sugar-based synthetic or artificiallyflavored juices, junk foods and any food product that may be detrimentalto the child's health and that do not bear the sangkry Pinoy seal and/ordid not pass BFAD approval is prohibited.

todized salt shall be used, in controlled quantity, in the preparation ofcooked foods to ensure that the iodine requirement of the clientele strallbe met and to eliminate iodine deficiency disorders. The use ofmonosodium glutamate {vetsin) shall be regulated'

A reasonable rnark-up price for all merchandise in the canteen shall beallowed, provided ttt"t ttre selling retail price does not $(ceed theprevailing prices in the locality.

SubJeasing the whole or part of the school canten premises or sub-contractinj the operalicn of the school canteen to concessionaires isprohibited.

Vcndors shall not be allowed to bring in food items inside the schoolcanteen/premises. Teachers and school personnel are likewise prohibitedfrom selling food items within the school premises, except through theschool r.rit en and unless authorized and covered by a +r'rittenagreement with the school head/principal end/or the teachers'cooperative.

5,0 PROCEDURAT, Gf}IDNI,II\TES

5.1 All school canteens arc required to secure the followingPcrmits/clcarances:

AA

4.5

4.6

i1

to.+.o

4.9

(a) Sanitation Clearance0e.rmit fram the local Flealth Departmcnt(b) Health Permit of canteen personnel/staff from the city/municipal

health office

{c) Authority from the school head/principal to Operate and Managethe School Canteen (for teachers'cooperatives only)

Clearances/Permit shall be permanently displayed in a conspicuous placein the school canteen. They shall remain valid for the duration of theschool year.

All canteen personnel/staff are requirod to wear clean and proper attire(white shirupololbiouse, colored pantdskirt, hairnet, apron! appropriatefootwear) at all times. They shall also wear their identification cardswith photo when inside the premises of the canteen.

Reporlorial Requirements

5.3.1. All entities operating and managing a school canteen, includingthe laboratory canteen, shall regularly prepae the followingreportorial requirements to be submifted to the DepF-d and/orCDA, whichever is applicable:

Category of Reports

Catesorv fut -

Types of Reports Date of Submission

'r To be submitted to theDepartment ofEducation, specificallyto the school head incase of teachers' coop-managed, and divisionoffice in case ofschool-managedcanteens

(l) Statement of FinancialCondition

{2} Statement of Operations(3) Statement of Cash Flows(4) Notes to lnterim Financial

Statement and OtherDisclosures

(5) Summary of Costof SalEs

Quarterly submission withdeadline dates of May 15.August 15, November l5andFebruary 15

Catesory A-2/ To be prepared an

Categor.T cf Renoni- Types of Repcrrs llele,rf Q,'!-'from the CantecnLaboratory

(6) Statennent ofF.eceipts anCDisbursernents

(7) Statement ofReports bnCooperatives' SchoolProgram Suppart

(8) Schedule of Capitatizationon the Operation of SchoolCanteen

Latego-ry BTo be submitted on anannual basis to or asrequired by theCooperativeDevelopmentAurhoriry (CDA)(lbr teacherscooperatives only),copy fumished theschooi headrprincipai

{l) Audired FinancialStatements including notesand disclosures

(2) Financial PerformanceStandards

(3) Annual Report to CDA(4) List of Directorc and

Officers

(5) Report on Crimes andLosses

May l5

fiscal year

meeting; and 15 daysfoilowing assumptionof office

F To be submitted ascrimeiincident occurs,on the 5th business dayafter knowledge ofcrinie or incident

Note: Stundurds of Financial Reporting System tiitt@as preseribed hy the CDA: and by the organization as prescribei by theprofes sion on accounlailql

5.3'2 The school-managed canteen shall prepare its financialstatements using the pro-forrna copies of the monthly statemenrof operations and financial statements which are hereto attachedas Annexes "8" and "C", respectively. Teachers' cooperativesmanaging school canteens shall follow the Standard bhan ofAccounts for Consumers' Cooperatives and Those with CanteenAnd/Or Catering Services prescribed by the CooperativeDwelopment Authority, which is hereto attached as Annei ..D'.

5-3.3 The school head/principal shall also post on the school's bulletinboard a statement of receipts and disbursements, indicating theshare it received from the teachers' cooperative managedcanteen.

Accounting of Funds

5.4.1 A book of accounts and statement of sales and disbursementsshall be maintained for recording daily transactions related to theoperaticns of the canteen, Receipts and other similar documentsshall be kept to support sales, purehases and disbursemcnts made.The books of accounts shourd be kept up-to-date and madeavailable for examination and inspection at any appropriate timeby $e school level auditing commiftee or the coA iepiesentativebased in the division of[ice.

5.4.2 For purposes of transparency and accountabirity, the schoorhead/pincipal shall organize a school lever auditing cornmittee tobe headed by a Maihernaiics rieparimeni head/teacirer, a'd HomeEconomics department head/teacher and the president of thefaculty club as members. The committee shall look into thebouks of rccuruits at least once a monfu\. The audited statementshall be posted on the school's bulletin board.

5'4.3 canteen fi-rnds shal! be audired by the school level audiringcomnrittee on a qriarterly hasis and by the Division COAResident Auditor or hidher authorized representative twice ayear- Audit findings shall be submitted to the schools DivisionSuperintendent through the school head/principal. Auditedfinancial statements shall be posted on bulletin boards for theinformation of everybody.

Incentives received in cash or in kind from private suppliers of fooditems and beverages shall form part of the gross income of the schoolcanleen and shall be part of the financial statement.

Adherence to Food Safety

5-6.1 Food safety standards shall be srrictly enforced and adhered to atall times by complying with the following

{a) Availability of potable drinking warer and hand washingfacilities;(b) Well-maintained, clean, wcll-vcntilated and pest"freeenvironment;(c) Availability of food covers and containers for safekeeping;(d) Hl,gienic pracCces on food preparation, cooking disptay,serving and storage.

A!! canteen personne!, inclu

-5.8 No po:'tion of the net incorne derive'd flom canteen operations shall besel :$ide and in any manner'District Offices,

in favor of the Regional, Division

6.0 SPECIFIC CUIDELTNES FOR SCHOOL'MANAGEN CANTEENS

6.1 The school head/principal shall issue a written designation to a HomeEconqmics teacher who shall be the canteen Teacher. He/She is tasked,o ,up*io canteen operations for a period not exceeding three (3}troun per day *t ich is equivalent to foui (4) EPP teaching periods' Therest of n" ilq"irro ou*L* of hours in a day's load shall be spent inactual teahi;; t no case shalt he/she be totally strip'ped/deprived ofacademic teaching load'

TheCantgenTeachershallbeas$istedbya!!HcrmeEconomicsTeachersonrotationbasis,thescheduleofwhic}rshallbcpreparedbytheschoolhead/principal or his/trer authorizcd representative'

6,2!naddit.iontctheCantEenTeacberandotherHE,teachers,theschoolr,e"olprtri"ip"r .itxr

"on,rrct the services of additional qualified full-time

canteen personnel, subject to availability of funds'

6.3 Indigent pupil#students wha wish to work in the canteen shall be duly*a ,*ri,'iiii

"o*p"*"t*a' Their employment- shalt only be done

upon *ritt*;;; of their parents' ftev $atf gnlv be allowd towork in ihe canteen outside theii regular class schedule.

6.4TheCanteenTeachershallberesporrsiblelntrrep,reparationand.,ru*ir.i* or reports, and the books bf accounts and statement of salesano aisuun"*.ri,tr required and enumerated in Procedural Guidelines5.3.1 and 5'4'1, resPectivelY'

6.5 The net income derived from the ope.ration of the canteen shall beutilized for, but not limited to the following:

undemourished 35o/o

5o/o15%l(f/o

Il.t. lflstl uvuurrar4.*,1 2s%

t0%tl^EvtrlYlrr6 vol,rrqr -

TOTAL 100%

A6 Earningsandcashreceivedfromcanteenoperationsshallbedepositeddaily in thc nearst g";il Jepositoty bank' In the absence of such;;;il;;;, oeposilorv u*t, awosits shall be made at anv nearesl

6,7

reputable commerciar hank. In no case sha!! the deposits be made in thcpersonal accollnt of any schoolafliciar. A scrroor-ma"og"o "rri**n shailhale 1 bank account "in trust for" the name of the schior, wr,.i"uv tt

"school head/principal and the canteen Teacher *trail 't e--ttre lointsignatories.

fasgd on the expected income of the schoor canteen. the schoorhead/principal shall prepar an Annuar Budget to be submiued to andapproved by the Schools Division superintendent or his.4rerrepresentative at the start ofevery school year.

Disbursement of canteen funds shail be in accordance with the approvedbudget and exisring accounting and audiring rures and ,gui"tio;:'Teachers and canteen personnel shail be required to secure crearancefrom money and property accountabilitiis in relation io tt

"i,invoivemeni in the operation and management of the school canreenbefore they are allowed to retire and/or riign from govemrnent service,or transfer to other posts for purposes of re-assignm"it o, p**otion to aL:.-L^-

-^-:.:^--r[ErrEl Pr/sruutt_

6.8

6.9

7.0 SPECIFIC GUIT}EI,INESMANAGED CANTEENS

F'OR TEACIIERS' COOPER.TTIVE.

7.1 A,teachers' cooDerative shall be authorized to operate anrl manage aschool canteen if it satisfies thc following requiremants:

(a) It is duly registered with the cooperative Development Authoritv(cDA)' with membership cornposing of incumbent teaching aninon-reaching staff of the school at the time of its regisrratiori*iiirthe aforesaid agerrcy.

(b) one of its primary purposes as reflected in its Articres ofcoopemtion and constitution and By-Laws is the operatil""dmanagement of a school canteen.

(c) It has been in existence for at least fwo (2) yearc at the time that itsignified interest to manage the school

"*nr"Ln.{d} tt has the necessary equipmenvutensils, facilities, furniture and

other supplies siich as fon-rrs and statioiiery tlrai wiil be useti incanleen operations.

(e) lt will ensure the comprefe anrj continuous tiaining for canteenpcrsonncltstaffon handling or food and food safety.

-.

(0 lt is able lo $e{ure and presenf a certification Fom the CDA, or thefcdcration whcrc it is affiliated to, of its ability to hire qualifiedfull+ime manager and staff who are not holding civil servicepositions.

(e) Its membership is composed of more than fifty percent (50olo) ofthe teachers and non-teaching personnel ofthe school: Provided,that members who have retired, resigned or have been dismissed orotherrnise rernoved from the service, shall not be included in thedetefininatisn of conrpliance with the required membcrship.

Withdrawal of menrbership Aom the cooperative shall be made inaccondance with the Cooperative Code of the Philippines, nrles andrcgulations, guidelines and issuances of the cooperative.

The withdrawal of mernbership by menrbers of the cooperativeshall be made individually and in writing. Mass withdrawal ofmembership shall be presumed to have been made undcr dursss orundue pressure.

The number of mcmbers who have withdrawn membership fiomthe cooperative in violation of or not in accordance with existing!aws, regtrtations and issuances of the CDA ard those whosewithdrawal of membership was made under durcss or unduepressure shall not be considered in the detcrmination of compliance

7.2 Documents r"eqnired to be submitted.

At least thirty (30) days prior to the start of canteen opaations, thecooperative shall submit the following docurnents to the division office,through the school head/principal, for evaluation:

(a) Copy of its registration with the CDA;(h) Copy of its Amended Articles of Cooperation and Constitution andBy-l*ws stating among otherg its pur,pose in engaging in canteenand/or catering services;(c) Certificate of good standing issued by &e CDA;(d) Resolution by the Gencral Membership/Assernrbly signi$ingwillingness, intention and readines$ to op,rate and rnalrage theschool canteNl including the cantocr dwelopmcnt plan;(e) Copy of the approved mtnorandum of agreernant between thecooperative and the school head/principal;(0 List of full-time managcrnent olficcrs and their respectivcdesignations and salaries;(g) Bio-data sheets, statement of assets and liabilities, income taxrtums, and statsment of incornc and sxpenss of directors/oflicers;

. (h) Chart of organization (includes nalnes of oflicers, functions andresponsibilities, and the dcsignations of positionsh

l0

(i)(')

Copy of the bonds of accountahle officers/employees; andcertification by the chairman of the board authorizing rlrc canteenmanager to coordinate with the H.E. canteen teacher on theschedule of practicum activities in the teachers' cooperative-managed canteen.

within thirty (30) days upon receipt of the required documenrs, (heschools head/principal shall issue to the applicant teachers'cooperativethe "Authority to operate and Manage the school canteen'i if thedocuments submitted are complete. The teachers' cooperative shalldisplay at its business olfice a sign with the following words:AUTHORIZED BY DepED TO MANAGE AND OPERATE THEscHool- CANTEEN. If the documents are found inadequate, the sameshaii be rel.urned within seventy two (?2i hours.Memorandum of Agreement

7 -4-l As a rule, a memorandum of agreement shall be cntered into byand between the school head/principal and the chairperson oftheteachers' cooperative as a required tlocument to be submiiled tothe Schools Division Superintendent. The MOA shal! have aterm of three (3) years and may be renewed every three {3} yearsthereafter.

7,4.2 Upon the termination of the MOA and when the teachers'cooperative ceases to operate the schocl canteen, the cooperativeshall retain ownership of all properties it acquired for rheoperalion thereof, except those properties or improvements whichcannot be removd from the premises of the canteen withoutcausing substantial damage thereto. Any arrangernentspertaining to other facilities/equipme.lrt in the school canteenshall be subject to the individual MOA between the cooperativeantl ihc school hcarVprincipai.

Approval of Memorandum of Agreement (MOA)7 .5.1 The school head/principal and chairperson of the teachers.

cooperative shall have thirty (30) days upon receipt thereofwithin which to sign and approve the Memorandum ofAgrccmcnt,

7.5.2 ln view of this, upon receipt of the proposed MOA by the schoolhead/principal, he/she shall within ten (10) days make a writtenreply to the chairperson of the teachers' cooperative indicatingtherein his/her comment, objection, counter-proposal on theterms and conditions stipulated in the MOA. Thereafter, withinthe aforesaid period ofthirty (30) days, the schoot head/principal

ll

-and t'e ch-airperson of the teachers, .cooperativc sha, nieet aritimurualty agree on the rerms ana con.tiiionl

"iirr" #aa.7'5'3 Fa'ure on the paxr of ,h. .:r*J. hearr/principa! to norify theteachers' cooperative concerned of his,trer co*,;."rr, objections,and counter-proposar within rhe aforesaij p*irJ.i:i"" ( r 0) days.sha' be consrrued ro mean that he/she # ,'lt;;ed with rhererms and condirions sriputared th;r;i; ri.;; ti?e wiu ue noreason for the schoor head/principrr ""t i" "ppr"* and sign theMOA.

7'5'4 Afrer the-rapse.of the rhirty (30) day period and no MoA hasbeen execut!.bv- th" p"rtls'."oncernod due to refusar of thesshoor headrpriniipar to sign ir *rtrro,.i,iil Li;* the partyaggrieved by such refusal -may urinf ;. ;;_;;; way of anappear to. the Division/city superintendent concemed, who intum shall acr on it wirhin a perio

7.7

7.8

and/or cornrer-proposa! within the aforesaid period cf ten (rc)days, shafi be construsd to mean that hc/she has fu[y agreed withthe terms and conditions stipulated therein.

7.6'4 After the rapse of the thirty {30) day period and ne renewar cf lheMOA has been made by the parties concemed due to refusal ofthe school head/principal to sign it without varid reasoq the partyaggrieved by such refusal may bring the matter hy way of anappeal to the Divisiodcity Superiniendent conceired, *ho intum shail act-on it within a period of fifteen (t5) days fromreceipt thereof. The decision or resolurion of the Division/citySuperintendent sharl be appearahre ro the Regionar ti;r;;;;within fifieen (15) days from receipt thereof.

A cop-v of the pro-fcrrma Memorandum of Agreement is hereto a$achedas Annex "A" for reference.

Use of Canteen Facilities

7.8'l rhe teachers'.cooperative may be allowed to use the existingcanteen facilities rent-free for its operations. However, the costofrepair. rnaintenance and expansion ofthe said facilities shallbe bome by the-teachers' cooperative. separate warer and rightmeters shall be installed in the canteen and bills covering uuarerand electricity consumd in the afbresaid school canteen ihall bebome by thern. The_teachers' cooperative shail be given a graceperiod of three months from the start of its canteeniperations toeiftct the instailation of separaie water and iight meters.

7.8-2 The teachers' cooperative may allocate a small space wirhin itsschool canteen premiscs, which shall not be more thair orre-eighth(li8) of the floor area and must bc encrosed, where consumergoodvitems may be sold to its members or where the cooperativemay undertake other business ventures. Such consumeis, storeand olher business venturcs of the teachers' cooperative withinthe canteen or school prernises are not covered under theseguidelines: instead. these shail be covered by a seJrarareagreement betrveen the school head/principal and the chairpersonof the teachers' cooperative.

7.8.3 Tbe school shall be free from damases and any liahirity that mayarise from the teachers' cooperatiie'u op"*iion of Ine schoolcanteen and use ofits facilities.

The teachers'cooperative shall not allow any of its oflicers and membersto use his/her/their official time in aftending to and supervising theactivities, operations and management of the school canteen.

t3

-7. I 0 Sharing niPl6aeg4s

The sharing of the gross margin derived from the teachers' cocperative-managed canteen shall be as follows:

(a) Eighty percent (s0%) for the teachers' cooperative and twentypercent (20%) for the school. However, the school head/principaland teachers' coopera(ive may agree on orher percentage oisharing

shme of the school shall not be less than twenty percent (z}vor.Remittance of the schgol share shall be due every fifth day of themonth.

(b) The school head/principal or his/her duly authorized representativeshall receive the school share from the teachers' cooperative am!issue the corresponding acknowledgment receipt duly sigrred by theschool head/principal or his/her duly authorized representarive.Any authorized disbursement made chargeable against such shareshall be recorded. accounted for and suppofied by receipts.

{c) The share of the school shall he utilize.cl as follows:Supplementary feeding program for undemourishedpupilVstudents

35%

School clinic fund s%Faculty and student development fund l5o/oH.E. instructional firnd r0%School operations fund 31o/a

TOTAL 100/o

7.I I All resolutions, decisions and actions taken hy the Board of Directors ofthe teachers' cooperative relative to finances, privileges and benefitsaccruing to the membership of the Boand shall be reported to the CeneralAssembly during its annual meeting for confirmation.

7.12 Designation of Coordinator

7.12.1 The teachers' cooperative shall assign its canteen manager tocoordinate with the H.E. Department on the schcdulc ofpracticum activities in the teachers' cooperative-managedcanteen. Food items produced by the H.E. classes during theirpracticum may be sold in the canteen and any proceedsgeneratd from it shall form part of the revolving firnd createdfor this purpose.

t4

8.0 SPECTFTC GI}IDEI,INES FOR LABGRATORY CANTEENS

8_2

8.3

Every secondary school, regardless of its enrollment size, shall have alaboratorv canteen where students shall be trained o" fb"J ;r;;;;;g:preparation, retail trade, sefiing and safety as part of their H.E. crasses.It shall be supervised by the designated H.-8. canteen teacher.The_designated H.E. canteen teacher shail prepare the sched*re ofs.erv_ice of the practicum students^ such schcdurc shail b" app.oi"a bytheH.E'|)epartmentHeadortheschoolheadlprincipal.The designated H.E. cantee-n teache.r shalr ensure the full participation ofthe pupil#sfudents in- the pranning, purchasing, haniring,'storage,preparation, serving and sate of safe and nutritious loods/meali.

The schedule of the praetierrm str.rdents sha!! tre posted on a bulletinboard within the school cantccn prcrnises. No pupiustudent shall senein the canteen beyond histrerpracticum schedule. -

Income derived from the laboratory canteen sha[ Lre utilize.d as fo!!ows:

8.4

8.5

Supplementary feeding prograrn fior undern"unshedpupils/students

4ff/o

Student development fund (laboratory subsidy, skillstraining, contests)

1no/

H.E. developmenr fund 3Aa/oTOTAL r00%

9.0 GROUNDS FOR TERMINATION OF OPERATION OF'THE SCHOOTCAI\ITEEN

9.1 Any deviation from the guidelines particulady the operational practicesthat prove derrimental and prejudicial to the welfare of thepupils/students, teachers and the school in general that may becommitted by the school or the teachers' cooperafive shall be a groundfor termination of the operation of the school canteen. Any violation ofthe terms stipulated in the MoA shall be sufficient ground for thetermination of the MoA and the suspension of the privilege of theteachers' cooperative to manage and operate the school canleen.

9.2 For purposes of these guidelines, the followjng acts are consideredtietrimcntai antl prcjuliciai io Lhc sluricnts and pupils-(a) Failure and/or neglect to submit fi4gncial repgrt

- The failure ro

submit thc monthly financial rcport urithin thirty (30) dais af,cr thc' end of each regular monthly operation or failure to submit the

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-audited annus,r financia! repon rvithin sixty {60) dalr after the end ofeach fiscal year.(b) Subleasine t{l4

alrenriries operating *tr*tr*G*fr'dr ll;tffi;'any thirdparty the whole-or part of the school canteen premises. Neither shallprivate concessionaires be arro*Jl be invorved in the operationsofthe school canteen.(c) selling ofcigarettes and/or intoxicating beverages to students and/orcondoning the use thereof withln ttr"i"r,oor

"*i"_,'p."*ir*(d) Fairure to secure_rhe necessary permits incruding annual hearth andsanitation permirs as aboue-menti"""o *o io H;'fi;,iortro inthe mentioned places.{e) Failure to rqrort and account for donations and incenti'es reeei,.,edfrom private supplicrs of fooJ;tr*, *a U"u...g"*.--(0 use or disbursement of canteen funds contrary to the provisions

.fthese rures and guiderines wrricrr incrug-l g"*ri"u- *i' i"or;grringsaid funds to any other endeavot not i""r"ara in tt "i"i iiJrir",(g) competing the prrpirs/srudents to buy or consume alr food itemsfrom the canteen and prohibiting ih"ri ro Ung their own ..baon,, orfood ro school; ,: ,F ,"r" ,i*n"i compelling the reachers rodispose of all the food items in tn".uni

recess (for elementary schoots) tray under the supervised(h) compe'ing a pup'/student to perform canteen related tasks that aredetrimentar to hi#her werfare rvtsrw k.o,*D I(i) Fa'ure to deposit the proceeds of the canteen in the account that is"in tmst for" the schoor. sim'arry, depositing tt

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pi"""J, of thecanteen in the name of a person noi mention"ai" ,t -i" g"id"rines orin10 nLvue or personar accounts, inctucing those in the name of theschooi hea#principai or teacher-in-charge.fi) Failure to present.upon.rrequest of the proper authorities, such as theschooi.head,principal, the sclirr,,l levei au,Jidr,g

"";;i,t;, LO ,n"Commission on Audit, the financial documents pertaining to theoperations ofthe school canteen.(k) The use of the canteen preliles for any other endeavor not incrur,etior sancrioned by these guiderines incruding rur- not li*it"J'io, tr,"use of rhe canteen as warehouse or stockrio.

"i;r;;;il; itemsand/or food and beverage expressry prohibired in ii"."'g,il"rin",

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=:]:::

t0.0

including all .ther merchandise which are not for the uss of tl.leschool canteen and r*'hich do not belong to lhe school.

(l) All other violations of fhe terms and conditions of the lUemorandumof Agreement or any of the prorrision of these guidelines which areanalogous to the foregoing.

MONITORING,{ND ENFORCRMENTl0.l Monitoring teams in the regional and division offices shall be created to

ensure adherence. to standards on quality, handling. and serving of food.and canteen equipmenufacilities in the school canteens and ihat foodsafety standards and hygienic practices are strictly observed andimplemented. It"shall also monitor adherence to the guidelines on theoperation of school canteens which shall be integrated in its monitoringof health and nutrition program and projects at ihe oivision level. Th;monitoring team shall be composed of the following:

F RegionalOfficeo Medical Oflicer V / Dentisr IIIc ES lI (Science and Health / Nurrition / HE / THE)o NutritionisrDietitian

o Medical Officer IV lDentisr IIo ES I (Science and Health I Nutrition / HE / THE)o Nurse-In-Chargeo NutritionCoordinators

10.2 Crievance Mechanism

{a} complaints from parenrs or concemed individuals of thecommunity pertaining to canteen management and operations, i.e.pricing, quarity of foods, etc., shail be fired and seitred with thedivision pgievance committee in the case of school-managedcanteens: and with the school grievance committee in the casi ofcomplaints against a teachers' cooperative-rnanaged canteen. Theprovisions of the grievance procedure under the DepED Rules ofProcedures shall govern the conduct of the proceedings withoutprejudice to the application of other pertinent rules that may beapplied suppletorily.

(b) Any grievance arising from any form of dissatisfaction relative rothe operations of the canteen which {oes not constitute anadministrarive discipiinary acrion shaii be submitted ro rhe

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-appropriate grievance commitlee ancr which shat rre deciclecr by thelauer rvirhin frve (5) days from the rerminati;;;;;" grievanceproceedings. A copy of such decision *o ."poJ oiti. nncrng. orrhe grievance commi*ee sha' be turnishi t;";;;", aner theschool head/principal"(c) In the case of dispute invo_rving a teachers' cooperative-managed

canten. any party dissatisfied with the findings of the decisi.n ofthe schoor Grievance committee may erevate the same to rheDivision Grievance committee, whose i""is;ott rlruiit "ppratuut"to the Regional Grievance Cornrnifiee within nri*"-iiil days from

notice thereof.

10.3 Sanctions

Any violation of the foregoing guiderines in the case of theteachers' cooDerative-managed cant"en shall *"r"*t it *termination of the operations of the cantee! after due noti"" to ih,parties coircerned which shall proceed after a summary hearing onthe maner and after due process.For other violations not mentioned in the preceding section, whichare considered simple violations, a warning shall t issuJ by ;i;school headfprincipar tbr the first infractiJn and a repeat orir"iviolations shall warrant an investigation and shail thereafter, in theinterest of the students and the pupits and the werfareof the schooi,be a ground to terminate the Memoran

I I.O EXCL,USIVTTY OF JURISDICTIONI l.l The School Grievane" ran-,_re.^

:lh:i;.;;;'il::rt"?iilTl':::,1*,3':::::?r"yqe"commift ee,iliffi1'J#,:,*"X{$'l""Jl1*?#'"11,11"?l#ffi:complaints and,ror grie v'airusive onglnal jthe school.enr.A;-

^lances arisjng from orrelativJ iciiorr over aiithe school

.*r*rni..ro,c,*vs i{_rs*rg from or relative to the op"rjon, of_the office nf rh. c^L^-Tycomplaint and/or grevance hrnrrohr .rj-^-^,n":#iiJlilt:*il:3,#:ilffi ,ilxilfft.*"j:l,tH,#::f i##{{{#i,}i,i:,f ?il:':":fi1iis#.#*t*,b#H::T'y#rererred to the appropj"" i"i,".,"jrH"?:,:1:tg shall be

l4-3 A teachers' cooperative with a varid pre-existing h{emorandur:i ofAgreement shail not be removcd or otheiwise Jt.pfi;;m the spacewhere it is currcntly operating the school canteen.

l4'4 Pre-existing MoAs.which provide for a term exceerring three (3) yearsare hereby ame'ded acccrdingiy subject ," ***riuy tie contractingparties to another term of not mJre ttran three (3) y*urr.' --'

These guidelinEs shall take effect immediately. 'Wide dissemination of thisDepartment Order to all concerned is de.sired.t 5.0

LAPUS

_gul

{

Encls.:As stated

Reference:DepED Orders: Nos.95, s. l99g andZl,s. 1999

Allotment: l--{D.O. 50-92)To be indicated in the Peroetual Index

under the following subjects:

CHANGECOOPERATTVESPOLICYRULES AND REGULATIONSSCHOOI,S

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