REVISED City of Fifty Lakes Council Meeting Agenda April 14, 2020 at 7:00 PM

40447 Town Hall Road (Conducted via telephone or other electronic means)

I. Call to order / Roll Call – Meeting is being recorded and audio will be posted on the City website, anyone wishing to speak

please raise your hand until recognized by Mayor then approach the podium, state your name and residence.

II. Consider Agenda – (Additional items require a motion)

III. Citizens Forum IV. Consent Agenda: All items here listed are routine by the City Council and will be acted on by one

motion. There will be no separate discussion on these items unless a Citizen or Councilmember so requests:

1. Council Mtg Minutes March 10th, 2020 2. Treasurer’s Report 3. Payment of Bills; $92,245.78 including Check No #41975 through #42058 4. Fire & Rescue Report

V. New Business Critical Issues:

• Re-Schedule 50 Lakes Day VI. Committee Reports:

Planning & Zoning – Jodie Schrupp • Staff Report – Violations • GTS PZ Class – Virtual

Parks, Public Safety-Toni Buchite • Review proposed new city signs

Road Construction & Maintenance – Julie Engle • Sourcewell College-internship – PT Main

Liquor – Linda Steffens – Mark Bradley • Review of Liquor Loss & Profit Report • Discuss On and Off Sale Flooring • Discuss Replacement of Off Sale Cooler Doors

Mayor’s Report – Linda Steffens •

Purchasing, Personnel – Linda Steffens • Discuss compensation motion for K Stern

VII. Unfinished Business:

VIII. Citizens Forum IX. Adjournment

MINUTES OF THE REGULAR MONTHLY MEETING OF THE FIFTY LAKES CITY COUNCIL

March 10, 2020

The Regular Monthly Meeting of the Fifty Lakes City Council was held on Tuesday, March 10, 2020 at the City Hall at 7:00 pm. The following officers were present: Linda Steffens, Mayor; Jodie Schrupp, Julie Engle and Mark Bradley, (Toni Buchite, absent) Council Members; Karen Stern, City Clerk and nine residents.

Mayor Steffens requested any additional items be added to the agenda. MOTION MADE MS. SCHRUPP AND SECONDED BY MS. ENGLE TO ACCEPT THE AGENDA WITH THE ADDITION OF DISCUSSIONS ON COVID19 VIRUS AND THE SEAL MASTER ESTIMATE. When Polled: All Council Members voted aye. (Toni Buchite absent) Motion passed

Citizen Forum: Jesse Tuomi proposed options of sale of his property on Peninsula Road. Justin Burslie commented on possibilities for variance options. No action taken

Consent Agenda: Mayor Steffens requested consideration of the consent agenda. Council reviewed: Council Meeting Minutes for February 11, 2020; Treasurers Report; Payment of bills in the amount of $89,291.92 including check #41896 through #41974; Fire & Rescue Minutes. MOTION MADE BY MS. ENGLE AND SECONDED BY MS. SCHRUPP TO APPROVE THE CONSENT AGENDA AS PRESENTED. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed.

New Business: Mayor Steffens greeted Doug Host and Krysta Redman from CLA. Mr. Host presented to Council the City Audit report for 2019. Discussions followed. Council requested an audit proposal for the next two years.

Ann Raph representing the Fifty Lakes Day Committee requested Council to consider fireworks presentation for Fifty Lakes Day. Discussions followed. Council agreed to have the Committee to move forward and get more information regarding costs, insurance, location and return to Council in April.

Mayor Steffens requested Bob Stancer and Dick Schiller to report on the information they have obtained for emergency sirens connected to the proposed Verizon tower on Kego Lake Road. Discussions followed with the height of installation and the distance of hearing for the sirens. Council requested more information on a 65’ installation of sirens.

Karen Stern representing the FLLIP committee requested Council to consider taking half the funds and purchase a CD for $10,000 for the FLLIP. The committee plans to have their next meeting in May. MOTION MADE BY MR. BRADLEY AND SECONDED BY MS. SCHRUPP TO PURCHASE A $10,000 CD FOR THE FIFTY LAKES LAKE IMPROVEMENT FUND FROM BLACK RIDGE BANK AT 2% FOR 12MONTHS. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed.

Planning & Zoning: Justin Burslie informed Council of one variance approval for an OHW setback on Eagle Lake at the last planning and zoning meeting. At this time the Planning Commission has no recommendations. The Planning Commission will hold a public hearing on March 24 to consider amendments to the land use ordinance regarding, lighting, forestry buffer, commercial mixed-use zone and the land use matrix. The Planning Commission is planning on holding a workshop meeting in May regarding the decision-making processes for variances, CUPs, IUPs, subdivisions, etc. Findings of fact and review criteria will be discussed. Justin reviewed violations with Council and Council requested Schabert be added to the list.

Fire and Rescue: Andy Hemphill commented everyone is on alert regarding the coronavirus, he has been in contact daily with the County Emergency Department and he will keep everyone posted on the status as it arises.

Roads: Julie Engle reviewed with Council the cost share agreement with Crow Wing County for seal coating a portion of Kego Lake Road and Peninsula Road for $54,993. Chad Wosmek informed Council he had Anderson Brothers review the status of the road. Discussions followed. Council advised Karen Stern to contact the County that the City is declining the participation of the seal coat project based on the costs are considerably higher than what was anticipated.

Chad Wosmek reported to Council the condition of the tar pot is not repairable. Chad obtained two quotes for replacement of the tar pot. SealMaster at $5123.00 and Team Lab at $7135.00. MOTION MADE BY MS. ENGLE AND SECONDED BY MS. SCHRUPP TO APPROVE THE PURCHASE OF A 3500 CRACK PRO ELITE FOR $5123.00 PLUS SHIPPING FROM SEALMASTER PER ESTIMATE RECEIVED. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed.

Julie Engle reviewed the road construction and road assessment policies with Council. Discussions followed. Several items need to be reviewed with engineer. Council will re-visit next month.

Liquor Store: Diana Johnson presented the liquor profit and loss report. Diana reviewed capital expenditures with Council. Diana requested approval to replace the entryway doors. Three estimates were

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reviewed, Brainerd Glass, Gull Lake Glass and Aitkin Glass. Discussions followed. MOTION MADE BY MR. BRADLEY AND SECONDED BY MS. ENGLE TO APPROVE THE PURCHASE OF A 42” ENTRYWAY DOOR FOR THE LIQUOR STORE WITH EXPENSES NOT TO EXCEED $4500. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed. Diana explained to Council that she is researching the replacement of cooler doors in the off sale. A salesman from SCR is planning on visiting to give his opinion of wetness from humidity issues during the summer. Diana presented research on pricing for a beer cooler for behind the bar. Discussions followed. MOTION MADE BY MS. ENGLE AND SECONDED BY MS. SCHRUPP TO APPROVE THE PURCHASE OF A NEW BEER COOL FOR BEHIND THE BAR FOR $2400. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed. Diana requested Council consider purchasing additional seating for outside on the patio with estimated costs of $1000 - $2000. Discussions followed. Council requested Diana to continue researching the table and chair issue and report back to Council. Diana reported to Council she has been doing research to remove the carpeting and replacing with an epoxy floor in the off sale. Discussions followed. Diana reviewed with Council the events schedule for the next couple of months. Mayor’s Report: Mayor Steffens requested Council to consider the extension of the office window hours. Discussions followed. MOTION MADE BY MR. BRADLEY AND SECONDED MS. ENGLE TO INCREASE THE OFFICE WINDOW HOURS FROM 9AM TO 2PM TO 9AM TO 3PM FOR THE SUMMER (MAY 1ST THROUGH OCTOBER 1ST. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed. Purchasing, Personnel: Mayor Steffens announced the LMC Safety Loss Workshop in St. Cloud for April 14th. Discussions followed. MOTION MADE BY MAYOR STEFFENS AND SECONDED BY MS ENGLE TO APPROVE ANYONE WANTING TO ATTEND THE LMC SAFETY LOSS WORKSHOP IN ST. CLOUD ON APRIL 14TH. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed. Mayor Steffens commented the reviews for Diana, Ann and Karen have been completed and she is proposing an increase in hours for Ann Raph to 26 administrative hours, attend all council meetings, along with the bar hours totaling 32 hours which makes her eligible for health and dental benefits. Mayor Steffens recommended 4% merit increase for Karen Stern (Karen hasn’t received any merit increase since 2011) in addition to the 1.6% Cola retroactive to February 1st. Estimated $2900 increase for Karen for the year. Diana who has finished her first full year as bar manager with a profit, receive a 4% merit along with the 1.6% Cola for an estimated total of $2100 per year. Discussions followed regarding Karen’s hours based on 33 hours. MOTION MADE BY MAYOR STEFFENS AND SECONDED BY MR. BRADLEY TO APPROVE ANN RAPH TO INCREASE HER HOURS TO 32 HOURS PER WEEK, APPROVING THE ELLIGIBALITY OF HEALTH AND DENTAL BENEFITS. 4% MERIT-PERFORMANCE INCREASE FOR DIANA JOHNSON RETROACTIVE TO FEBRUARY 1ST, 2020. 4% MERIT-PERFORMANCE INCREASE FOR KAREN STERN WITH AN ADDITIONAL 2 HOURS ADDED TO EXEMPT POSITION (35 HOURS), RETROACTIVE TO FEBRUARY 1, 2020. Discussions followed. When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed. Council discussed the proposed rental agreement for the community center and pavilion rental changes made to nonprofit exempt organizations for deposit and rental. The distinction is for events that are held for the public not based on a private person rental. Discussions followed regarding a deposit for all groups just as a security for damage or cleaning. MOTION TO ACCEPT THE PROPOSED RENTAL AGREEMENT FOR THE COMMUNITY CENTER AND PAVILION WITH THE REMOVAL OF THE WORD DEPOSIT UNDER NON-PROFIT EXEMPT (B). When polled: All Council Members voted aye. (Toni Buchite absent) Motion passed. Unfinished Business: None MOTION MADE BY MR. BRADLEY AND SECONDED BY MAYOR STEFFENS TO ADJOURN. When polled: All Council Members voted aye. Motion passed. Meeting adjourned at 10:37 PM. ___________________________

Karen L. Stern, Clerk-Treasurer

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3/1/2020 To 3/31/2020Date Range :

4/8/2020Claims HistoryCity of Fifty Lakes

DetailAccount #TotalApprovedCheck #Claim #DescriptionVendorDate

03/09/2020 Anderson Brothers

Construction

Wash Sand Product 41988 Yes $45.57 201-43125-210$45.57 41988

03/09/2020 Ann Raph Cell Phone/Mileage 41981 Yes $35.00 100-41401-323$115.50 41981

$80.50 100-41401-331

03/09/2020 Aquarius Water

Conditioning, Inc

Rental 41989 Yes $12.40 100-41001-415$35.44 41989

$23.04 609-49750-415

03/09/2020 Barbara Graham Elections Judge Presidential

Primary

41986 Yes $210.00 100-41410-103$210.00 41986

03/09/2020 Bolton & Menk WCA Annual Reporting 41990 Yes $200.00 100-41001-303$200.00 41990

03/09/2020 Chad Wosmek Cell Phone - 41982 Yes $35.00 201-43101-323$35.00 41982

03/09/2020 Diana Johnson Cell Phone 41983 Yes $35.00 609-49750-323$35.00 41983

03/09/2020 Diana Johnson Check 37092 Replacement 41984 Yes $7.78 609-49750-201$7.78 41984

03/09/2020 Karen Stern Cell Phone/Mileage 41980 Yes $35.00 100-41401-323$75.25 41980

$40.25 100-41401-331

03/09/2020 Kevin Wright Entertainment 3/13/20 41991 Yes $175.00 609-49750-343$175.00 41991

03/09/2020 Loreen Johnson Election Judge Presidential

Primary

41987 Yes $196.00 100-41410-103$196.00 41987

03/09/2020 MN PEIP Health & Dental Insurance

4/2020

41993 Yes $348.42 100-41401-101$3,686.54 41993

$1,393.70 100-41401-131

$348.42 609-49750-101

$1,393.70 609-49750-131

$50.57 100-41401-101

$50.58 100-41401-132

$50.57 609-49750-101

$50.58 609-49750-132

03/09/2020 Pequot Gull Lake

Sanitation

Trash Service 41992 Yes $88.57 100-41001-384$253.05 41992

$164.48 609-49750-384

03/09/2020 Ruth Faanes Check Replacment 39503 41985 Yes $13.85 609-49750-201$13.85 41985

Page 1 of 5Report Last Updated: 08/29/20147

4/8/2020Claims HistoryCity of Fifty Lakes

DetailAccount #TotalApprovedCheck #Claim #DescriptionVendorDate

03/16/2020 Cassandra Otto Long Hot Summer Mileage 42012 Yes $232.86 225-42210-331$232.86 42012

03/16/2020 Clifton Larson Allen LLP Services for audit 42013 Yes $3,780.00 100-41001-301$6,300.00 42013

$315.00 201-43101-301

$315.00 225-42210-301

$1,890.00 609-49750-301

03/16/2020 Crow Wing Power Electricity 42016 Yes $162.94 100-41001-381$1,455.92 42016

$95.06 201-43101-381

$95.06 225-42210-381

$1,102.86 609-49750-381

03/16/2020 Fifty Lakes Fire Relief

Assoc.

State Fire Aid 42014 Yes $7,591.03 225-49360-720$7,591.03 42014

03/16/2020 MN Child Support

Payment Center

S Johnson Child Support 42011 Yes $156.00 609-49750-101$156.00 42011

03/16/2020 Northland Press Crosslake Parade Ad 42015 Yes $234.00 609-49750-342$234.00 42015

03/31/2020 Arctic Glacier Merch Resale - Ice 42030 Yes $46.78 609-49750-257$46.78 42030

03/31/2020 Bernicks Inc Beer-Soda 42031 Yes $1,312.80 609-49750-252$1,312.80 42031

03/31/2020 Breakthru Beverage Liquor 42032 Yes $1,623.95 609-49750-251$1,727.87 42032

$17.26 609-49750-333

$86.66 609-49750-253

03/31/2020 C & L Distributing, Inc Beer 42034 Yes $1,335.30 609-49750-252$1,335.30 42034

03/31/2020 Capital One Bank USA Training-Lodgeing-Beer

Cooler-Main.- Comm Ctr

42057 Yes $280.00 201-43101-308$6,867.86 42057

$530.00 225-42210-308

$2,532.31 609-49750-580

$259.70 609-49750-223

$162.19 609-49750-201

$10.96 100-41001-201

$135.52 100-41110-331

Page 2 of 5Report Last Updated: 08/29/20148

4/8/2020Claims HistoryCity of Fifty Lakes

DetailAccount #TotalApprovedCheck #Claim #DescriptionVendorDate

$489.37 225-42210-201

$989.22 225-42210-331

$10.00 201-43101-341

$61.15 201-43101-221

$120.00 609-49750-433

$1,009.77 100-41001-401

$125.00 201-43101-308

$12.67 609-49750-255

$140.00 100-41110-308

03/31/2020 Clifton Larson Allen LLP Services for audit 42035 Yes $1,920.24 100-41001-301$3,200.40 42035

$960.12 201-43101-301

$160.02 225-42210-301

$160.02 609-49750-301

03/31/2020 Crosslake Ace

Hardware

Paint Supplies 42033 Yes $238.56 609-49750-401$238.56 42033

03/31/2020 D & D Beverage Beer / Bar Supplies 42036 Yes $1,725.90 609-49750-252$1,725.90 42036

03/31/2020 Emergency Medical

Products Inc.

Medical Supplies 42040 Yes $948.81 225-42210-210$948.81 42040

03/31/2020 Emily Coop Telephone Telephone/internet/Cable

tV/Adv.

42038 Yes $148.73 100-41001-321$709.99 42038

$75.77 609-49750-321

$37.26 225-42210-321

$156.15 609-49750-324

$25.00 609-49750-342

$267.08 100-41001-302

03/31/2020 Emily Coop Telephone Installation of Cameras 42039 Yes $467.62 609-49750-302$467.62 42039

03/31/2020 Emily Meats Corn Beef St Pat's Day 42037 Yes $91.19 609-49750-259$91.19 42037

03/31/2020 Granite City Jobbing Tobacco,Merch/Soda/Supplies 42041 Yes $95.42 609-49750-250$1,740.39 42041

Page 3 of 5Report Last Updated: 08/29/20149

4/8/2020Claims HistoryCity of Fifty Lakes

DetailAccount #TotalApprovedCheck #Claim #DescriptionVendorDate

$1,591.56 609-49750-256

$17.94 609-49750-254

$35.47 609-49750-255

03/31/2020 Heggies Pizza Merchandise Resale 42042 Yes $377.30 609-49750-259$377.30 42042

03/31/2020 Keith Fitzpatrick Mileage & Meals Long Hot

Summer Conference

42043 Yes $292.71 225-42210-331$292.71 42043

03/31/2020 MN Child Support

Payment Center

S Johnson Child Support 42029 Yes $156.00 609-49750-101$156.00 42029

03/31/2020 NCPERS Group Life Ins Life Ins Prem April 2020 42045 Yes $16.00 100-41401-101$32.00 42045

$16.00 609-49750-101

03/31/2020 Northland Press PUblic Hearing- PT Main-

Notice

42044 Yes $386.75 100-41001-351$497.25 42044

$110.50 201-43101-341

03/31/2020 Paustis Wine Company Wine 42046 Yes $480.00 609-49750-253$480.00 42046

03/31/2020 Ratwik, Roszak &

Maloney, P.A.

February Attorney Fee 42047 Yes $300.00 100-41910-304$300.00 42047

03/31/2020 SealMaster of MN 3500 Crack Pro Elite Air

Com/Hose/Crack Fill

42048 Yes $5,468.00 201-43101-540$5,468.00 42048

03/31/2020 Sourcewell PZ Services February 2020 42049 Yes $1,901.25 100-41910-310$1,901.25 42049

03/31/2020 Southern Glazer's of

MN

Liquor / Wine 42050 Yes $31.20 609-49750-333$2,108.00 42050

$1,988.80 609-49750-251

$88.00 609-49750-253

03/31/2020 Team Lab Road Patch 42051 Yes $143.00 201-43101-405$143.00 42051

03/31/2020 Theresa Potz Mileage Long Hot Summer

Brooklyn Park

42052 Yes $155.25 225-42210-331$155.25 42052

03/31/2020 US Foods Food 42056 Yes $285.26 609-49750-255$1,378.19 42056

$1,092.93 609-49750-259

03/31/2020 Victor Lundeen

Company

laser checks 42053 Yes $365.07 100-41001-201$365.07 42053

03/31/2020 Xcel Energy Natural Gas 42055 Yes $81.95 100-41001-383$472.60 42055

$119.24 201-43101-383

Page 4 of 5Report Last Updated: 08/29/201410

4/8/2020Claims HistoryCity of Fifty Lakes

DetailAccount #TotalApprovedCheck #Claim #DescriptionVendorDate

$119.24 225-42210-383

$152.17 609-49750-383

03/31/2020 Z-Haul Freight 42054 Yes $25.00 609-49750-333$25.00 42054

Total For Selected Claims $55,618.88

Page 5 of 5Report Last Updated: 08/29/201411

MINUTES OF THE MEETING/ACTIVITYOF THE FIFTY LAKES FIRE & RESCUE DEPARTMENT

March 11, 2020

Location Fire Hall

Present:

Start Time: 7:00:00 PM End Time: 7:50:00 PM

Meeting/Activity Description

Meeting/Activity Type Business Meeting

Jesse AndersonMark BradleyBill BrightJacob GreculaAndy HemphillCassandra OttoTeri PotzRichard SchillerChad Wosmek

Fitting for new turnout gear will take place next Tuesday at the Fire Hall, 6:00-7:00 pm.

We discussed DNR/DNI and residents having it readily available. Many don't have it available.

The State will give us $500.00 for Fire & Rescue supplies, including patient care or communications equipment.

T. Potz distributed quick tips information for First Responders for cases of dementia.

The Air Care conference will be held May 6, 2020.

We will be having quarterly EMS training in April.

Calls for March, 2020: Fire Service - 0, Medical Service - 2Submitted by:

SecretaryRichard Schiller

__________________________________________

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From: Justin BurslieTo: ann@fiftylakesmn.comCc: 50lakes@emily.netSubject: FW: Public Hearings- response requiredDate: Friday, April 10, 2020 9:37:46 AMAttachments: image001.png

Please include email below in council packets. I’ll call in to give a brief update. Thanks, Justin

From: Justin Burslie Sent: Thursday, April 9, 2020 1:53 PMTo: 'Bob Stancer' ; 'Don Reierson' Cc: ann@fiftylakesmn.com; 50lakes@emily.netSubject: Public Hearings- response required Bob and Don- We will be holding our first (and hopefully only) remote meeting this month. Bob- Iwill call you next week to discuss logistics of chairing a remote meeting. If the two of you are agreeable---I would like to remove the following agenda items until we are ableto meet in-person. These amendments are not critical and may require some in depth discussion:

Ordinance Amendment Application 2020-02 regarding lighting standards. The proposedamendment modifies Section 9.09 “Lighting” of the Fifty Lakes Land Use Ordinance. Theproposed ordinance will require lighting to be directed downward and shielded. It will notallow light to glare across property lines or public waters on residential and commercialproperty. The applicant is the City of Fifty Lakes. Ordinance Amendment Application 2020-03 creating Section 5.04(b) of the Fifty Lakes LandUse Ordinance, “Commercial Mixed-Use” Zone. The proposed ordinance establishes apurpose and intent, lot and use requirements and performance standards for the “CommercialMixed-Use” zone. The proposed amendment also modifies Section 4.03, “Land Use Tables” toinclude the “Commercial Mixed-Use” Zone. The applicant is the City of Fifty Lakes. Ordinance Amendment Application 2020-04 regarding the land use table. The proposedamendment modifies Section 4.03, “Land Use Tables,” to better align if/how uses arepermitted with the purpose and intent of each land use classification. The applicant is the Cityof Fifty Lakes.

We would still hold public hearings on the two following items:

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mailto:Justin.Burslie@sourcewell-mn.govmailto:ann@fiftylakesmn.commailto:50lakes@emily.net

Variance Application V-02-20 to construct an accessory structure within the wetland setbackrequirement. The subject property is located at 16595 Deer Lane. PIN 22110504. Theapplicant/property owner is Timothy Wright. Ordinance Amendment Application 2020-01 regarding standards for forestry management. The proposed amendment adds section 9.17.02 “Forestry Standards” to the City of Fifty LakesLand Use Ordinance. The proposed ordinance requires vegetative buffers adjacent topublic/private roads and water bodies. The amendment also limits timber harvesting on steepslopes. The applicant is the City of Fifty Lakes.

Please feel free to call or email and let me know your thoughts. I need to get notices to thenewspaper by tomorrow morning. Thanks, Justin Justin Burslie | Planning & Zoning Specialist Office: 218-895-4151Website: www.sourcewell-mn.gov

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http://www.sourcewell-mn.gov/

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Sourcewell Internship Funding Program

Sourcewell provides funding to support student interns hired by member cities, counties, other government associations, and nonprofits located in our service area, which includes the Minnesota counties of Cass, Crow Wing, Morrison, Todd, and Wadena. The program allows for the financial support of $12 an hour, up to 640 hours, for the duration of the internship. The member entity must meet and agree to the following requirements:

Be a Sourcewell member, join at sourcewell-mn.gov/become-member

For cities, counties, and other government associations, a maximum of one intern per career discipline per entity per semester.

For nonprofits, a maximum of one intern per entity per semester.

No reimbursements of travel costs, meals, conferences, etc., are included.

Internship spots are on a first-come, first-served basis as funding permits.

Interns may not repeat the program and are limited to one agreement.

The member entity must hire the student intern as an employee through its normal hiring process.

Internships must be career-based and provide professional experience

Entities are encouraged to review for and avoid any conflicts of interest.

The member entity must provide the following supporting documentation, including: Internship Funding Agreement – must be fully executed before start date. W9 for Member entity – must be submitted to Sourcewell before payments will be made. Invoices – must be submitted either: (a) by noon on the first Tuesday of the month throughout

the term of the internship; or (b) as one final invoice at the end of the internship. Invoices must include the Member’s name and address, the name of the intern, and copies of the intern’s payroll stubs.

Reflection Report—must be submitted to Sourcewell within one month of internship completion

Nonprofits: In addition to the above requirements, nonprofit organizations must ALSO: Be designated as a 501(c)(3) nonprofit entity required to file IRS Form 990.

Provide services in the counties of Cass, Crow Wing, Morrison, Todd or Wadena.

Have at least one paid full-time staff person or an equivalent of one paid full-time position. For example, a 75% FTE Director and a 25% FTE Office Manager.

Comply with and support Sourcewell’s Community Solutions Mission Statement – to increase the quality of life of residents in Sourcewell’s region by building and promoting shared economies and professionals through changed process, approaches, and services.

For more information contact: community@sourcewell-mn.gov

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http://www.sourcewell-mn.gov/become-membermailto:community@sourcewell-mn.gov?subject=Community%20Solutions%20Internship%20Program

Sourcewell Internship Funding Agreement

This Internship Funding Agreement (“Agreement”) is made by and between Sourcewell, located at 202 12th Street NE, PO Box 219, Staples, MN 56479, Member: Member address: Intern:

Sourcewell, Member, and Intern shall be collectively known as “Parties.”

1. Term. This Agreement shall begin on and continue for period of weeks. Sourcewell, Member, and Intern all reserve and shall have the unconditional right to terminate and cancel this Agreement at any time by providing written notice to the other parties.

2. Services. Intern shall be hired by the Member entity to provide value to the community, including thefollowing:

The Intern understands, acknowledges, and agrees that he/she will not be allowed to work more than 40 hours per week.

3. Compensation. Intern shall be compensated by Member in the amount of $12 per hour for each hourworked pursuant to this Agreement. Hours worked shall not exceed 640 for the duration of the Internship.

4. Invoicing. Member must submit an invoice to Sourcewell, so it may be reimbursed for compensation paidto Intern. Member may submit invoices: (a) on a monthly basis; or (b) as one (1) invoice covering theentire term of this Agreement. If Member elects to submit monthly invoices, Sourcewell must receiveeach invoice by noon on the first Tuesday of each month for work completed in the previous month. IfMember elects to submit one (1) invoice, Sourcewell must receive the invoice after the internship hasended.

For purposes of this agreement, check one of the following options: member elects to send invoicesMonthly Once internship has been completed

5. Employment. The Parties agree and understand that Intern is an employee of the Member. Therefore,Intern may be eligible for benefits such as retirement, Social Security, PERA, State UnemploymentInsurance, Workers Compensation, or those benefits reserved for employees of Member. In addition,Member has discretion to determine whether it will reimburse Intern for travel expenses. However,Sourcewell will not reimburse Member for the cost of any optional benefits.

6. Government Data. The Parties acknowledge that Sourcewell is subject to the Minnesota GovernmentData Practices Act (MGDPA) at Minnesota Statutes, Chapter 13. The Parties further acknowledge that anydata collected, created, received, maintained, or disseminated in conjunction with this Agreement areobtained for Member’s benefit and are Member’s sole property except for data Sourcewell maintains toprovide ongoing services to Member. If Member is also subject to the MGDPA, Member shall beresponsible for ensuring government data related to this Agreement is appropriately classified,

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categorized, and inventoried as required by the MGDPA, for protecting such data in accordance with the Act, and for responding to any related public data requests.

7. Assignment. This Agreement shall be binding and inure to the benefit of the Parties and shall not beassigned or transferred without written agreement by the parties.

8. Limitation of Liability. Except for the Parties’ obligations pursuant to Sections 2 and 3, neither party shallbe liable to the other party for any special, consequential, punitive, incidental, or indirect damages or anydamages for lost data, business interruption, lost profits, lost revenue, or lost business arising out of or inconnection with this Agreement, however caused and based on any theory of liability, arising out of thisAgreement, whether or not such party has been advised of the possibility of such damage, andnotwithstanding any failure of essential purpose of any limited remedy.

9. Indemnification. Each party agrees to defend, indemnify, and hold the others harmless from any and allclaims and demands which may result from the negligence of the others in connection with their dutiesand responsibilities under this Agreement, unless such action is a result of intentional wrongdoing of theother party. The Parties agree to be responsible for their own acts and the result thereof to the extentauthorized by law and shall not be responsible for the acts of the other party and the results thereof.Sourcewell’s liability shall be governed by Minnesota Statutes, Chapter 466, and other applicable law.

10. Approval. Member shall approve the hiring of and funding for the Intern by signing below. Member’sliability under this Agreement is limited to that specifically outlined herein.

IN WITNESS WHEREOF, the parties have executed this Agreement effective the day and year executed below.

APPROVED BY:

x x Authorized Signature – Signed Authorized Signature – Signed

By _________ By _______________ Name – Printed Name – Printed

Title _____________________ Title ________

Date Date

Sourcewell

x Authorized Signature – Signed

By Anna Gruber Name – Printed

Title Manager Community Solutions

Date

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Proposal

GRAHAM REFRIGERATION, INC.

Wadena, MN

Telephone: (218) 631-3857 Fax: (218) 385-3268

Proposal Submitted to: Location:

Fifty Lakes Bar & Bottle Shop Fifty Lakes, MN

40430 County Hwy 3 Telephone:

Fifty Lakes, MN 56448 (218) 546-3223 Email: manager50lakes@emily.net Date:

April 10, 2020

We Propose hereby to furnish material and labor – complete in accordance with specifications below, for the sum of:

All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from

specifications below involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by

Workman’s Compensation insurance.

Authorized Signature _______________________________________ Note: This proposal may be withdrawn by us if not accepted within 90 days.

Replace existing eight glass doors.

Price ……………………………………………………………………………….………………..… $6,361.00

Note: Above price does not include freight, electrical, or installation.

Estimated installation is $750.00 - $1,500.00. Work will be done on time and material.

May vary due to how old doors come out and new doors fit in space.

Thank You for the opportunity to give you this quote.

Acceptance of Proposal -- The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.

Signature: __________________________________________Date of Acceptance: ______________________________

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ADP4139.tmpApril 14, 2020 at 7:00 PMI. Call to order / Roll Call – Meeting is being recorded and audio will be posted on the City website, anyone wishing to speak please raise your hand until recognized by Mayor then approach the podium, state your name and residence.II. Consider Agenda – (Additional items require a motion)III. Citizens ForumIV. Consent Agenda: All items here listed are routine by the City Council and will be acted on by one motion. There will be no separate discussion on these items unless a Citizen or Councilmember so requests:V. New Business Critical Issues:

ADP1D6.tmpMINUTES OF THE REGULAR MONTHLY MEETINGOF THE FIFTY LAKES CITY COUNCILMarch 10, 2020

AGENDA-Gen consent mtg.pdfApril 14, 2020 at 7:00 PMI. Call to order / Roll Call – Meeting is being recorded and audio will be posted on the City website, anyone wishing to speak please raise your hand until recognized by Mayor then approach the podium, state your name and residence.II. Consider Agenda – (Additional items require a motion)III. Citizens ForumIV. Consent Agenda: All items here listed are routine by the City Council and will be acted on by one motion. There will be no separate discussion on these items unless a Citizen or Councilmember so requests:V. New Business Critical Issues:

ADP2820.tmpApril 14, 2020 at 7:00 PMI. Call to order / Roll Call – Meeting is being recorded and audio will be posted on the City website, anyone wishing to speak please raise your hand until recognized by Mayor then approach the podium, state your name and residence.II. Consider Agenda – (Additional items require a motion)III. Citizens ForumIV. Consent Agenda: All items here listed are routine by the City Council and will be acted on by one motion. There will be no separate discussion on these items unless a Citizen or Councilmember so requests:V. New Business Critical Issues:

AGENDA-Gen consent mtg.pdfApril 14, 2020 at 7:00 PMI. Call to order / Roll Call – Meeting is being recorded and audio will be posted on the City website, anyone wishing to speak please raise your hand until recognized by Mayor then approach the podium, state your name and residence.II. Consider Agenda – (Additional items require a motion)III. Citizens ForumIV. Consent Agenda: All items here listed are routine by the City Council and will be acted on by one motion. There will be no separate discussion on these items unless a Citizen or Councilmember so requests:V. New Business Critical Issues:

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