Resume

CURRICULUM VITAE

Tarun Mathur H. No. 175,2nd Floor, +91 8222002262 Sector 11, Faridabad

India. [email protected]

Work Exposures:

1. Varuna Integrated Logistics Ltd

Organization Type : Offering complete Logistics Solutions and specialists in Warehousing, solutions from packaging, to repairs, to storage; and other customized logistic services.

Job Title : Manager-Chairman Office

Period : [From June 2011 till date]

Core Competencies:-

Support Chairman on fleet Management and allocation to reconcile placement versus requisition or demands of corporate customers.

To support management in tracking fleet movements of important corporate clients like HUL, Godrej, Nestle, MRF etc.

To analyze short fall indents comparative basis

To analysis & escalate loaded hold vehicles due to unavailability of crews or specific maintenance and lack of documents.

To update management on impounded vehicles which are hold due to sales tax and legal matters .

Provide high-level administrative support to the Chairman by conducting research, handling information requests, and performing functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsible for all administrative functions of the Chairman office.

Note and follow up on commitments made by the Chairman during meetings.

Establish appointment priorities or reschedules, or refuse appointments or invitations and update Chairman Calendar.

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Make travel arrangements, both domestic and international, including but not limited to air and ground transportation, dining reservations, entertainment admissions and lodging. Obtains Visa’s and Passports for Chairman needing to travel abroad

Summarize content of incoming materials, and locate and attach related documents to correspondence which requires the personal attention of the Chairman.

Organize desks, office, files, books and magazines for the Chairman’s office.

Handle details of a highly confidential nature, including some personal items.

Take and transcribe notes and dictation.

Other administrative duties as assigned.

2. Hindustan Syringes & Medical Devices Ltd, Manufacturer of Disposable MedicalDevices, Faridabad.

Organization Type: Healthcare Industry - Manufacturer of Disposable Medical Devices - an ISO 9001/ISO 13485 & WHO GMP Certified Company.

Job Title : Executive Secretary to Managing DirectorPeriod : [From January 2007 – June 2011]

Job Profile :

Provide secretarial support to the MD while maintaining schedules, coordinating internal/external agencies for business meetings, scheduling/ organizing meetings with clients for senior management, handling of arrangements for all activities including conferences & participating in meetings etc.

Handling confidential correspondence, careful management of document flow and directing various

queries to concerned departments

Organizing and scheduling internal & external meetings for MD, Itinerary management etc.

Preparing business communication & Inter/Intra Department communication. Coordinating with senior members of the management for various reports and MIS jobs.

Key responsibility of maintaining calendar, arranging internal/ external appointments and travel booking.

2. Fortune Park Hotels Ltd. (a subsidiary of ITC Ltd); Gurgaon.

Organization Type: Fortune Park Hotels Ltd. is a subsidiary of ITC Ltd One of thefastest growing hotel chains, serving both the leisure and business travellers from across the globe.

Job Title : Secretary to General Manager

Period : [From December 2005 to December 2007]

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Job Profile :

Handling General Manager’s incoming and outgoing correspondence

Maintaining database of clients/key persons of various companies, drafting letters & replies etc.

Organizing and scheduling internal & external meetings for The General Manager, Itinerary

management, handling MIS Reports etc.

Responsible for travel arrangement (domestic & international) and & preparing travel statement

Maintaining secure filing & archive systems and ensuring confidentiality of the information in control.

queries to concerned departments

Coordination and Interaction with The General Manager’s guests/ visitors

Scheduling the Meetings, Preparing Agenda

Follow-up of activities as per General Manager directions with other Divisional Heads & Key

managers in the Hotel on day to day basis

Compiling various reports from all departments as per the requirement of The General Manager,

from time to time

Customer relationship management which involves handling customer queries/inquiries, ensuring to be passed on to Executive in charge and giving feed back to customers on their inquiries /grievances.

3. Stericat Gutstrings (P) Ltd, Manufacturer of Surgical Sutures, New Delhi.

Organization Type: Pharma Industry - Manufacturer of Surgical Sutures Primarily engaged in the manufacture of Absorbable and Non-Absorbable

Surgical Sutures, and produced a comprehensive range of needle-suture combination for all surgical specialties.

An ISO 9001/ISO 13485 & WHO GMP certified company

Job Title : Executive Secretary to Managing Director

Period : [From October 2000 to December 2005]

Documentation

Preparing Pre-shipment documents, post shipment documents and arranging to send post shipment documents through accounts department to buyer. Maintaining export shipment, Sales order, RFQ registers on computer. Handling application for obtaining licenses for capital goods & credit cover for new buyer. Coordinating with Inspection agencies like SGS & Bureau Veritas during inspection of export goods from factory Trade Mark agents, registry on Export Brand registration

Follow up with banks for documents negotiation Follow up with customer for outstanding payments and other necessary documents such as LC, preparation of MIS reports on various activities of Exports marketing.

Preparation of payment instructions (for shipping lines or forwarders) Export Documentation (Sales Invoices, Certificate of Origin, Certificate of Health, Packing List, Weight Certificate, Loading Manifest, Verification of Letter of Credit Draft (Terms & Conditions), Insurance Shipping Advices, Pro./ Expiry Certificate, Quality Certificate, etc.

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Commercial Operations/Logistics

Coordinating with Production department for getting samples, pilot lots & bulk shipments as per agreed delivery schedule. Negotiating freight Rates with Shipping Lines or with freight forwarders for Export consignments.

Interacting with the buyers (client) & keeping them informed on the status of running orders.Functioning as an interface for coordinating with production department and the buyer to ensure that the production schedule is met and ensure on-time seamless delivery of shipments.

Custom Affairs

Coordinating with CHA and shipping Line / Freight Forwarder for arranging the shipments.Following-up with the CHA for Bills of Lading, Airway Bill, Shipping Bills and other original shipping documents duly customs attested.

Synchronizing with CHA for export clearances and arranging to provide them all the required shipping documents and other customs declarations for speedy clearance.

Educational & Technical Qualification: B-Com from Delhi University in 1997.

Hands on knowledge of Computers - MS-Office (MS Word, MS Excel, Power point etc.) & Internet Facilities – send & receive e-mails.

Personal Profile:

Nationality : Indian

Date of Birth : 22nd September 1977Passport No. : G5591354

Marital Status : Married

Permanent Address : House No.175, Sector-11-CFaridabad. -121006. (India )

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Resume

Documents

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