Results-Based Management (RBM) and the UNDAF Results Matrix Main Menu.

Results-Based Results-Based Management (RBM) and Management (RBM) and the UNDAF Results Matrixthe UNDAF Results Matrix

MainMenu

UNDAF Results UNDAF Results Before…There was an agreed plan, but each agency implemented individually – the UNDAF was driven by agency mandates and became fragmented… “business as usual”

And now…There is a single matrix within the UNDAF that links the strategic contribution of UN agencies’ country programmes to targeted national priorities

What is a Results Matrix?What is a Results Matrix?

• The core of the UNDAF

• An “at-a-glance” expression of UN system support at country level, and

• How it will make a strategic contribution towards National Development Goals and MDG targets

• Uses principles and terminology of Results Based Management (RBM)

Principles of RBMPrinciples of RBM• “If-Then” causality between levels of results• Common results language to describe changes • Collective accountability increases as you move

up the chain of results towards outcomes and impacts

Key message No agency can go it alone!

• A results matrix is a means not an end• A results matrix is contextual (anchored in the

current context of the country)• AND… Uses the best judgment of the UNCT at

all times

The likely or achieved short-term andmedium-term effects of an intervention’soutputs.

Positive and negative, primary and secondarylong-term effects produced by adevelopment intervention, directly or indirectly,intended or unintended.

Impact:

Outcome:

Outputs:

Definitions Definitions (adapted from OECD/DAC)(adapted from OECD/DAC)

The products and services which result from the completion of activities within a development intervention.

Primary education completion rates among boys and girls increased

1500 teachers in primary schools in selected districts have improved teaching skills and methods

Quality of school instruction increased in selected districts

Human Change

Products & ServicesSkills & Abilities

Institutional & Behavioural Change

Types of ChangeTypes of Change

Impact

Outcome

Output

Changes in the lives of people

Institutional Change: values, ethic, rules, laws – associated with to institutional performance, access..

Behavioural change: knowledge, skills, practices (individual level)

Operational Change: provision of goods and services

more

less

Collective

Accountability

A Typology for RBMA Typology for RBM

Outcome

Impact

Output

Activity

More children complete

school

Quality of instruction increased

Skills of 1500 teachers

strengthened

-To train 1500 teachers-To revise curriculum

Results Like… Focus @

Timeframe

<1 yr

<5 yrs

5 yrs

5-10 yrs

Institutional/

Behavioural

Operational/ skills, abilities,

products & services

Human!

Outcome Enrolment increased

Institutional/

Behavioural

5 yrs

then if

if

if

if

then

then

then

Group ActivityGroup Activity• Using the set of cards provided, develop

a results matrix…

Other DefinitionsOther Definitions• Role of Partners

– Identifies stakeholders involved in the achievement of each CP output and explains their contribution

• Resource Mobilisation Targets– The estimated financial resource mobilisation target of

each UN agency (and partners if possible) related to the CP outcome. These are aggregated for a UN targeted contribution towards the UNDAF outcome

• Coordination Mechanisms & Programme Modalities

(1) individual agency programmes/projects, or(2) parallel programmes, or(3) joint programmes

From Results Matrix to M&E FrameworkFrom Results Matrix to M&E Framework

M&E Framework

Expected UNDAF Outcomes Indicators (w. baseline) Sources of Verification

Outcome 1 Indicator 1

Baseline

Source

CP Outcome Indicator 1

Baseline

CP Outputs Indicator 1

Baseline

Outcome 2…

National Target/ MDG

UNDAF Outcome

CP Outcome CP Outputs Role of Partners

Resource Mob. Targets

Improved quality of instruction

Skills of 1500 teachers strengthened

Improved quality of instruction

Skills of 1500 teachers strengthened

National education legislation adopted

??

No reliable source

Learning performance

Teacher testing results

Informati

on

transferr

ed

Primary school completion rates are improved by 10%

By 2011, policies and programmes implemented for increased enrollment and improved quality

By 2011, policies and programmes implemented for increased enrollment and improved quality

1. MoED reports 2. Spot visits

MoED reports

Table 2: UNDAF M&E CalendarTable 2: UNDAF M&E CalendarYr 1 Yr 2 Yr 3 Yr 4 Yr 5

Surveys/

Studies

Monitoring Systems

Evaluations

Reviews

UNDAF Eval. Milestones

Capacity Building

Use of info

Partner M&E Activities

UN

CT

M&

E A

ctiv

itie

sU

NC

T M

&E

Act

ivit

ies

Pla

nn

ing

Ref

s.P

lan

nin

g R

efs.

WFP - VAM(by February)

CCA Prep. (March-May)

Nat HIV/AIDS Review (Sept)

Eval. of support to Nat. HIV/AIDS

Prog (Outcome 2); UNAIDS- May)

HHS Survey on Poverty

(Outcome 4; UNDP- March)

PRSP (July-Nov)

Table 1:UNDAF M&E FrameworkTable 1:UNDAF M&E FrameworkOutcomes Indicators

(w. baseline)Sources of verification

Risks & Assumptions

UNDAF Outcome 1

CP Outcome 1.1

Major Outputs…

CP Outcome 1.2

Major Outputs…

Indicator 1

Baseline:

Indicator 1.1

Baseline:

Indicator 1.2

Baseline:

Source 1

Agency resp.

Source 1.1 Agency resp.

Source 1.2

Agency resp.

Summary of risks and

assumptions for each UNDAF

and CP outcome

UNDAF Outcome 2

…

UNDAF Outcome 3

…

JOINT PROGRAMMING and JOINT PROGRAMMING and JOINT PROGRAMMESJOINT PROGRAMMES

• What is a Country Programme Action Plan

• What is an Annual Work Plan

• What is your role as Junior Professional Officers in the CPAP and AWP

Country Programme Action PlanCountry Programme Action PlanBefore…A mixed bag of programme and project documents using different formats, timelines, and preparation processes with partners

And now…Readable, transparent and accessible programme action plans, linked explicitly to common, longer term UN development results

Annual Work PlanAnnual Work PlanBefore…• a variety of project documents• large variations in detail• not always linked to CDPs or UNDAF priorities

And now…• standardised work plan that provides operational

detail• connected to the UNDAF / CPDs strategic results

From Results Matrix to CPAP

National Priority and Goals

UNDAF Outcome

CP Outcome CP Outputs Role of Partners

Resource Mob. TargetsQuality of instruction

increasedSkills of 1500 teachers

strengthened

Country Programme Action Plan (CPAP)

UNDAF Outcome 1

Agency Programme Component

CP Outcome 1.1

Output 1.1.1 Output targets and indicators

Indicative Resources (per yr)

UNDAF Outcome 2



strengthened Basic Education


$$ Regular and

Other Resources

Primary school completion rates are improved by 10%

By 2005, 30% more children are enrolled in primary school

By 2005, 30% more children are enrolled in primary school

From CPAP to AWPCountry Programme Action Plan

UNDAF Outcome 1

Agency Programme Component

CP Outcome 1.1

Output 1.1.1 Output targets and indicators

Indicative Resources (per yr)


By 2005, 75% of children complete a quality primary ed.


strengthened Basic Education


$$ Regular and

Other Resources

Annual Work Plan

Outputs & Monitoring Activities

Key Activities Timeframe Responsible Party

Planned Budget

Q1 Q2 Q3 Q4 Source

Descr.

Amount1.1.1 Skills of 1500 teachers strengthened

-To train 300 teachers-To revise curriculum…etc.

1.1.2…

The Annual Work Plan (AWP) Monitoring Tool

Year_______ CP Component______________________

Implementing Partner ________________

EXPECTED CP OUTPUTS AND INDICATORS INCLUDING

ANNUAL TARGETS

PLANNED ACTIVITIESList all the activities

including monitoring and evaluation activities to be

undertaken during the year towards stated CP

outputs

EXPENDITURES

List actual expenditures against activities

completed

RESULTS OF ACTIVITIES

For each activity, state the results of the activity

PROGRESS TOWARDS

ACHIEVING CP OUTPUTS

Using data on annual indicator targets, state progress towards

achieving the CP outputs. Where relevant, comment on factors that

facilitated and/or constrained achievement of results including:

- Whether risks and assumptions as identified in the

CP M&E Framework materialized or whether new risks emerged- Internal factors such as timing of inputs and activities,

quality of products and services, coordination and/or other

management issues

OUTPUT 1: INDICATOR 1.1 WITH TARGET FOR THE YEAR: INDICATOR 1.2 WITH TARGET FOR THE YEAR: INDICATOR 1.3 WITH TARGET FOR THE YEAR:

OUTPUT 2: INDICATOR 2.1WITH TARGET FOR THE YEAR:ETC.

Joint Programs

Why… ?Why… ?

• When it makes sense or adds value from a programmatic point of view:– Maximize impact of collective UN interventions.

– Contributes to a more coherent, effective and efficient UN in its endeavour to help realize national goals and priorities.

– Reduces duplication, transaction costs and maximizes synergies.

What is a Joint Programme ?What is a Joint Programme ?

A set of activities contained in a common work plan and related budget involving two or more UN

organizations and national partners

JP Management OptionsJP Management Options

Parallel Fund Management• Agencies work for common result with various partners

Pass-Through Fund Management• Agencies work for common result and donor funds are

channeled through one agency for efficiency

Pooled Fund Management• Agencies work for common result with common partner


Parallel Fund Management • Different partners

• Each agency manages its own funds

• Common work plan agreed by all agencies

• Aggregated / common budget showing different inputs

Parallel Fund ManagementParallel Fund Management


Pass-Through Fund Management

• Agencies approach donors for funding for JP

• Donor funds pass through Administrative Agent• Administrative Agent selected by participating agencies• Letter of Agreement signed• Substantive expertise• Operational capacity & country presence• 1% admin fee for Administrative Agent • Each agency recovers their indirect costs as per their rules

• Administering Agent prepares consolidated progress & financial reports

Pass-through Fund ManagementPass-through Fund Management


Pooled Fund Management

• Common national or sub-national partner

• Agencies pool funds

• Managing Agent manages funds through MOU•Agent chosen jointly by agencies and government•Substantive expertise•Operational capacity & country presence•Managing Agent recovers indirect costs

Pooled Fund ManagementPooled Fund Management

UNDAF Annual ReviewUNDAF Annual Review

• Theme Groups review progress (including assessment of joint programmes) for each UNDAF Outcome (based on Annual Work plans) and produces 2-3 page report

• UNCT reviews theme group reports

• Informs RC’s annual report as well as agency and donor reports

UNDAF EvaluationUNDAF Evaluation

• A joint UN review which assesses:

- to what extent the UNDAF outcomes have been achieved and if this has contributed to achieving national goals (impact)

- to what extent the UNDAF outcomes continue to be relevant

- the effectiveness of the UNDAF as a tool for UN system collaboration, including joint programmes

…And informs subsequent CCA-UNDAF preparation for the next 5year cycle

UNCT Joint Programming ProcessUNCT Joint Programming Process

CCA UNDAF CPDsUNDAF Evaluation

CCA 2

UNDAF 2

Strategic Planning Programme

Implementation M and E

1 2 3 4 5

Jan - Jun Dec

Identify Potential Areas for Joint Programmes

Results Matrix JSM JSM

M & E Plan

AWPsCPAPs

Sept - Dec Jan - Mar

AWPs

AWPs

Theme Groups, Annual Reviews, RC Annual Report

AWPs

Readers group

Readers group

Penultimate Year Ultimate Year

Nov

Articulate Joint ProgrammesProjects

Exec Boards

Workshops

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