Chain of Responsibilities

Plan

Heavy Vehicle

National Law

SAMPLE

Business Name:

Business Address: ABN/NZBN:

Document Title: Xyz Company Proprietary Limited CoR Management Plan Document #: Authorised by Version #: 1 Issue Date: Revision Date: Page 2 of 39

© SafetyCulture All Rights Reserved

Table of Contents

Introduction ................................................................................................................................................... 3 Scope ............................................................................................................................................................ 4 Review Procedure ......................................................................................................................................... 4

Document Control .............................................................................................................................................. 4 Distribution Record Register ......................................................................................................................... 4 Amendment Record Register ........................................................................................................................ 4

Management Commitment and Approval .......................................................................................................... 4 References and Applicable Documents ............................................................................................................ 5

References .................................................................................................................................................... 5 Standards and guidelines .............................................................................................................................. 5

Terminology ....................................................................................................................................................... 5 Abbreviations and Acronyms ........................................................................................................................ 5 Definitions ..................................................................................................................................................... 6

Section 1 OCCUPATIONAL HEALTH AND SAFETY ................................................... 7 1.1 Chain of Responsibility Policy .............................................................................................................. 7 1.2 Chain of Responsibilities Duties ........................................................................................................... 8 1.3 Safe Driving Plan Policy ..................................................................................................................... 10 1.4 Driver Fatigue Management Policy .................................................................................................... 11 1.5 Speed Management Policy ................................................................................................................. 14 1.6 Mass Policy ........................................................................................................................................ 18 1.7 Dimension Policy ................................................................................................................................ 19 1.8 Load Restraint Policy .......................................................................................................................... 20 1.9 Traffic Management Policy ................................................................................................................. 21 1.10 Maintenance Policy ............................................................................................................................ 25 1.11 Drug and Alcohol Policy ..................................................................................................................... 29 1.12 Falls Prevention from Vehicles Policy ................................................................................................ 31 1.13 Hazardous Manual Handling Policy .................................................................................................... 33

Section 2 ADMINISTRATION ...................................................................................... 35 2.1 Induction ............................................................................................................................................. 35 2.2 Training ............................................................................................................................................... 35 2.3 Licences ............................................................................................................................................. 35 2.4 Log Books and Documentation .......................................................................................................... 35 2.5 Code of Conduct ................................................................................................................................. 36 2.6 Reporting ............................................................................................................................................ 37 2.7 Incident/Injury Reporting ..................................................................................................................... 37 2.8 Hazardous Substances/Dangerous Goods Transporting ................................................................... 37

RECORDING FORMS CONTENT ..................................................................................... 39

Disclaimer: This document contains material to assist in addressing Occupational Health and Safety management obligations. Although every effort has been made to ensure the accuracy of this information at the time of publication, it is provided as guidance only and does not provide legal advice on meeting your obligations.

SAMPLE

Business Name:

Business Address: ABN/NZBN:

Document Title: Xyz Company Proprietary Limited CoR Management Plan Document #: Authorised by Version #: 1 Issue Date: Revision Date: Page 3 of 39

© SafetyCulture All Rights Reserved

Introduction Chain of Responsibility (CoR) laws provide that every party in the heavy vehicle transport supply chain must ensure the safety of persons associated with their transport activities.

All parties who influence, direct or control transport operations in the supply chain share responsibility for the safety of heavy vehicle operations, even if they have no direct role in driving or operating a heavy vehicle.

This responsibility entails an obligation to eliminate or minimise potential harm or loss (risk) by doing all that is reasonably practicable to ensure the safe and legal transport of goods.

v CoR Components

Component Description

Fatigue Management Each person in the CoR must take all reasonable steps to ensure the driver of a fatigue-regulated heavy vehicle does not drive while impaired by fatigue or, breach road transport laws relating to fatigue.

Speed Management Each person in the CoR must take all reasonable steps to ensure that all journeys can be completed in a timeframe that allows completion within legal speed limits.

Mass Each person in the CoR must take all reasonable steps to ensure that loads are within the maximum legal gross vehicle and axle load limits and, that loads are within the maximum load mass of any freight container

Dimension Each person in the CoR must take all reasonable steps to ensure that loads remain within the maximum legal height, length, width and overhang limits.

Load Restraint Each person in the CoR must take all reasonable steps to ensure that loads are secured within freight containers and within/on vehicles in a manner that prevents the load moving, falling off, or causing the vehicle to become unsafe.

Vehicle Maintenance Each person in the CoR must take all reasonable steps to ensure that vehicles remain compliant with applicable heavy vehicle standards and, are properly maintained in a roadworthy condition.

Figure 1. Chainf of Responsibility Flow Chart

SAMPLE

Business Name:

Business Address: ABN/NZBN:

Document Title: Xyz Company Proprietary Limited CoR Management Plan Document #: Authorised by Version #: 1 Issue Date: Revision Date: Page 39 of 39

© SafetyCulture All Rights Reserved

RECORDING FORMS CONTENT

1. CoR Fatigue Risk Assessment Form

2. CoR Risk Assessment Form

3. Corrective-Preventative Actions Form

4. Drivers Safety Manual

5. Emergency Response – Minor Fuel/Oil Spill

6. Hazardous Manual Handling Risk Assessment Form

7. Incident Report Form, Investigation Checklist and Action Report Form

8. Incident/Near Miss/Hazard Report Register

9. Load Manifest

10. Non-Conformance Form

11. Safe Driving Plan

12. Traffic Management Risk Assessment Form

13. Vehicle Accident Report Form

14. Vehicle Pre-operational Checklist

15. Vehicle Register/Maintenance Log

16. Worker Training, Competency and Induction Register

17. Workplace TMP Checklist

18. Workplace TMP Template

SAMPLE

DRIVERS

MANUAL

SAMPLE

Business Name:

Business Address: ABN/NZBN:

Document Title: Xyz Company Proprietary Limited Drivers Safety Manual Document #: Authorised by Version #: 1 Issue Date: Revision Date: Page 2 of 14

© SafetyCulture All Rights Reserved

Table of Contents

Introduction ................................................................................................................................................... 3 Review Procedure ......................................................................................................................................... 3

Management Commitment and Approval .......................................................................................................... 3 Important Contacts ............................................................................................................................................ 4

SECTION 1. DIVING SAFETY PROCEDURES .............................................................. 5 1.1 Entering/Exiting the Vehicle .................................................................................................................. 5 1.2 Vehicle Ergonomic Principles ............................................................................................................... 5 1.3 Seatbelts ............................................................................................................................................... 6 1.4 Low-Risk Driving ................................................................................................................................... 6 1.5 Road Rage ........................................................................................................................................... 7 1.6 Vehicle Accident or Breakdown ............................................................................................................ 7 1.7 Tyre Changing ...................................................................................................................................... 9 1.8 Coupling and De-Coupling – Prime Movers and Trailers ................................................................... 10 1.9 Housekeeping ..................................................................................................................................... 11 1.10 Electronic Devices .............................................................................................................................. 11 1.11 Fuelling ............................................................................................................................................... 12 1.12 Smoking .............................................................................................................................................. 12 1.13 Passengers ......................................................................................................................................... 13 1.14 Animals ............................................................................................................................................... 13

SECTION 2. DRIVERS’ AGREEMENT ......................................................................... 14

Disclaimer: This document contains material to assist in addressing Occupational Health and Safety management obligations. Although every effort has been made to ensure the accuracy of this information at the time of publication, it is provided as guidance only and does not provide legal advice on meeting your obligations.

SAMPLE

Business Name:

Business Address: ABN/NZBN:

Document Title: Xyz Company Proprietary Limited Drivers Safety Manual Document #: Authorised by Version #: 1 Issue Date: Revision Date: Page 7 of 14

© SafetyCulture All Rights Reserved

1.5 Road Rage

Road rage can be a cause of workplace violence. Travelling to and from work or travelling on the road exposes you to the chance of a violent encounter with other drivers:

� do not be the cause of a road rage incident;� do not cause other drivers to become aggressive towards you because of poor road manners;� do not drive erratically. Allow enough time to get to your destination;� take into account delays related to weather or heavy traffic;� never write or talk on your mobile phone while driving;� obey all speed limits and traffic signs;� maintain an awareness of vehicles around you and avoid aggressive drivers;� be courteous to other road users;� never make rude gestures, honk horn inappropriately or flash your lights unnecessarily.

Sometimes we are confronted by threatening behaviour (road rage) through no fault of our own. If you are threatened:

� try to drive away, taking a different route to take yourself away from the incident if necessary;� if followed, do not stop, particularly at your home or workplace. Continue to drive to the nearest

police station or until the person stops following;� if a police station is not nearby, then a public place with lots of people may be the next best thing;� always stay inside the vehicle at all times. Never exit the vehicle to confront another driver;� if you are approached while in the vehicle, ensure windows remain up, and doors are locked.

Remove seat belt and move to the other side of the vehicle. (this way you may be able to escapefrom the opposite side door of the vehicle if necessary);

� if you feel in fear of actual harm call police immediately.

1.6 Vehicle Accident or Breakdown In the case of breakdown, loss of load, or accident:

� safely stop and secure the vehicle ensuring parking brake is set (try to park as far out of traffic aspossible);

� activate the emergency hazard warning signal flashers;� safely place warning triangles as soon as possible:

o place the first triangle between 50-150m from the front of the vehicle or fallen load;o place second triangle 50-150m from the rear of the vehicle or fallen load;o place the third triangle at the side of the vehicle to allow sufficient warning to other road users.

The driver may leave the vehicle and call for assistance only after the vehicle has been secured and warning devices put in place. When calling for assistance, the driver must provide the exact location of the vehicle and the following information:

� road or highway route number;� nearest mile marker or exit;� the direction of travel;� nearest city or town;� current location of the driver if different from the vehicle;� contact phone number where the driver can be reached;� be as specific as possible and provide a suggested diagnosis of the cause of the breakdown.

Once the accident/breakdown has been reported, the driver's call will be forwarded to (insert responsible person, title or department). If a road service call is necessary, the driver or (insert responsible person) will locate and contact an authorised repairer to facilitate repairs.

SAMPLE