Responsibilities / Accountability

What we will cover

Brief history of OPP safety program OPP’s commitment to safety Safety responsibilities Accountability for safety Employee expectations

History of Safety Program at OPP

Safety programs beginning development and training performed• Lock Out Tag Out• Confined Space

OPP Safety Commitment

2004 - OPP hires safety professional dedicated to OPP Safety

• Continue to use OSHA as a guide for continued development of OPP Safety programs• Fork Truck training • AEDs for OPP• Scaffolding training • Painter safety program• Trench safety program developed• Fall Protection

OPP Safety Commitment

OPP Has committed

resources to Safety

Program development and the on-

going maintenance

• Continued development of OSHA required safety programs

• Expanded purchase of safety equipment• PPE• Electrical gear• Fall Protection Equipment• Confined Space entry equipment• Roof top safety equipment

OPP Safety Commitment

• Additional Programs developed

• Increased safety presence• OSHA 30 hour training

mandate for supervisors• OSHA awareness and increase

in safety training identified for all employees

2009 OPP Hires

second safety

professional

OPP Safety Commitment

OPP Spends over $100,000 annually on PPE and safety equipment

OPP Commits over $100,000 annually on safety training

Current State: Are we safe?

2010/2011 – fiscal year safety stats 225 reported accidents 105 required medical attention (OHSA recordable) 19 lost time accident No reduction in the OSHA recordable rate from the

previous year!

What was one of the three causes of injury in 2010/2011? Failure to wear appropriate PPE

Next Steps: Responsibility for Safety

Ensure that everyone understands their responsibility for safety (Safety Responsibility Matrix)

Hold all employees accountable for their safety responsibilities

Why? Reduce the occurrence of injury Comply with OSHA requirement to hold employees

accountable for safety behavior

Specific OPP Safety Programs

Electrical Safety

Lock Out Tag Out

Hot Work Program

Confined Space

Fall Protection

Hearing Conservation

Bloodborne Pathogen Program

Excavation Safety Program

PPE Programs

Driving and Vehicle Safety

Injury Reporting

General Ladder Safety

General Reporting of Unsafe Conditions and Acts

General Reporting of Near Misses

Safety Responsibilities Matrix Program Area HR / Safety Office Manager Supervisor Employee

Electrical Safety Program

Who? Mechanical Trades

Develop, revise and evaluate program develop and provide training, work with electrical engineering to determine hazard categories of electrical systems, spec, approve and purchase PPE, consult with Managers, Supervisors as the subject area expert.

Hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding, support de-energized work.

Have a thorough understanding of the program and consult with employees on basic safety questions, provide tools and equipment necessary for safe electrical work, ensure compliance with program, hold employees accountable.

Understand and comply with program, wear appropriate clothing and PPE for troubleshooting. De-energize prior to working.

Lock out tag out

Who? Mechanical Trades

Develop, revise and evaluate program, develop and provide training, issue locks and track lock assignments, consult with Managers, Supervisors as the subject area expert.

Hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding.

Have a thorough understanding of the program and consult with employees on basic safety questions, provide equipment, ensure compliance with program and hold employees accountable, notify safety office of lock assignments.

Understand and comply with program, wear appropriate PPE, verify energy sources are de-energized.

Confined Space Entry Program

Who? All Trades

Develop, revise and evaluate program, develop and provide training, spec and approve equipment, evaluate spaces for classification, review and file permits, maintain air monitors, consult with Managers, Supervisors as the subject area expert.

Hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding.

Have a thorough understanding of the program and consult with employees on basic safety questions, provide equipment, ensure compliance with program, and hold employees accountable.

Understand and comply with program, use appropriate equipment and wear proper PPE, fill out permits properly.

Safety Responsibilities Matrix Program Area HR / Safety Office Manager Supervisor Employee

Personal Protective Equipment Program -Eye / face protection -Head protection -Respirators -Hearing protection -Flash Gear -Protective footwear

Who? All employees

Develop, revise and evaluate program, develop and provide training, spec and approve PPE, work with OPP Stores to stock needed equipment, evaluate effectiveness of equipment, consult with Managers, Supervisors as the subject area expert.

Hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding.

Have a thorough understanding of PPE requirements, conduct PPE Hazard assessments, assist with training, ensure compliance with the program, and hold employees accountable.

Utilize appropriate PPE for task as identified in hazard assessment, complete medical surveillances as needed, maintain PPE in good condition, provide feedback on PPE type and styles.

Driver Safety

Who? All Employees

Develop and revise vehicle operation safety guidelines, consult with equipment custodian on vehicle purchases, safety mechanism installs, review and track all vehicle accidents and work with Risk Mgmt. on corrective actions.

Support guidelines, hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding as needed.

Ensure compliance with policies, wearing seatbelts, cell phone policy and other MV laws and hold employees accountable, file accident reports.

Wear seatbelts, and follow OPP Vehicle safety guidelines. Comply with cell phone policy, report accidents and near misses.

Injury Reporting / Accident Investigation

Who? All Employees

Review and approve all injury reports, assign / participate in accident investigations as necessary, perform trending analysis, track injury data and provide to Managers, Supervisors for their units, work with Supervisors on modified duty assignments.

Hold Supervisors accountable for timely filing, and for investigations, provide funding for corrective action items that are within their area of responsibility.

Report injury electronically within 24 hours, complete accident investigations assist in getting corrective action items completed, provide modified work assignments where possible.

Report all injuries to Supervisor immediately when it occurs. Participate in the investigation and recommendations for corrective action.

Safety Program Expectations

The full details of OPP written safety programs can be reviewed on the safety webpage:

http://www.opp.psu.edu/intranet/hr/safety-and-workers-compentsation-information/safety-manual

** See your Supervisor or the OPP safety office for any questions about the requirements of the safety programs.

Electrical Safety Program (Mechanical Trades)

De-energize prior to working on any electrical equipment 50 volts to ground or more

Maintain flash gear in good condition, and ensure it gets tested as per the required schedule.

Attend training relative to this program, and have a thorough understanding of the requirements

Report and concerns related to electrical safety to supervision

Only work in accordance with the approach boundaries to live parts

Provide illumination for the work to be performed

Remove all jewelry and conductive articles where they present an electrical contact hazard

Handle tools in a manner that prevents accidental contact with live parts

Use protective shields, barriers, insulating materials when working in confined spaces

Use only non-conductive ladders Use barricades and warning

signs to prevent access to work areas containing live parts, or use attendant

Report near miss incidents

Electrical Safety Program (cont)

Wear Appropriate clothing and PPE for troubleshooting and working with electricity.

Non-meltable fiber undergarments (no nylon, polyester polypropylene or spandex shall be worn)

Long sleeve non meltable shirt (cotton)

11 or 40 calorie flash gear based on incident energy level

Voltage rates gloves and protectors

Non-conductive hardhat, safety glasses

Di-electric shoes as required in NFPA 70 E Table

Inspect PPE prior to performing the work

Contact supervisor or electrical engineering for any energy calculations

Lock Out Tag Out Program (Mechanical Trades)

Identify all energy sources on the equipment to be worked on

Notify any affected employees or other employees of the impending shutdown

De-energize, lock and tag all potential energy sources prior to conducting any work

Release or block any stored energy

Verify isolation of equipment prior to starting the work

Wear appropriate PPE for the task

Date and name on tag

Attend training relative to this program and have a thorough understanding of the requirements

Only use the designated red locks for lock out tag out

Remove red lock at the end of the shift. (Lock out locks are only meant to protect the employee)

Notify supervisor of any need to remove someone else's lock

At least annually demonstrate a good understanding of lock out tag out requirements

Report any safety issues concerning equipment that is not able to be locked out

Assist in the development of equipment specific lock out procedures.

Obtain the proper number of locks and isolation devices for the trade

Hot Work Program (Mechanical Trades)

Aim to avoid doing hot work when possible and use alternative methods

Move the work to a designated safe place when possible

Fill out, date and sign hot work permit

Display permit at the work site

Ensure combustibles are moved at least 35 feet from the work, or use fire blankets, to cover combustibles

Ensure a fire extinguisher is available and within reach of the worksite

Cover any floor or wall holes in the work zone shall be covered or protected

Have fire and smoke detectors disabled prior to starting the work

Establish or perform a fire watch for 30 minutes after the work is complete

Confined Space Program (All Trades)

Complete permit for entry

Use barriers to the space as needed to protect entrants and public from external hazards

Maintain communication between entrant and attendant

Continuously monitor the air while working in confined space (document readings)

Have a rescue plan in place for each confined space job

Attend and stay current with training

Report all unsafe conditions, practices, or equipment to the supervisor or Safety Coordinator.

Only use equipment and materials approved or provided by the supervisor.

Properly wear or use prescribed protective equipment.

Properly store and maintain equipment used for confined space entry.

Immediately report equipment malfunctions to supervisor.

Fall Protection Program (All Trades)

No work unprotected when working 4 or 6 feet from the ground

Only use approved anchor points when using a personal fall arrest system

Fall protection is mandatory on aerial lifts and elevated work platforms

Only those employees who are licensed and certified on aerial lifts may operate them

Assist in identifying areas where fall protection is needed

Participate in Fall Protection training prior to working from an elevated work surface or platform more than 4 or 6 feet in height

If working under the direction of a safety monitor, obey commands

Inspect all Fall Protection equipment prior to use

Never work within 10 feet of the leading edge without fall protection

Hearing Conservation Program (All Employees)

Keep current with audiometric testing

Wear appropriate hearing protection when working around noisy equipment or in noisy areas

Assist in identifying high noise areas

Bloodborne Pathogen Program (All Employees)

Follow all universal precautions when cleaning up blood or other potentially infectious materials (OPIM)

Report any potential exposures to blood or OPIM

Wear appropriate PPE to protect the face, eyes, mouth and skin when cleaning up blood or OPIM

Excavation Safety Program (Specific Trades)

Maintain competent person designation for performing this work

The work zone must be protected for public and pedestrian safety

Air monitoring must be completed prior to entry and during if there is any work taking place that creates hazardous atmosphere.

Backfill trench shields to prevent movement

Standing water must be removed from the trench prior to performing any work

Ensure a ladder within 25 feet of any worker

Protective system must be used in trench 5 feet deep

Place spoil and materials 2 feet away from excavation

Barricade or fence trench to protect pedestrians

Inspect trench daily with trench inspection form

PPE Programs (All Employees)

Wear appropriate PPE as assigned by the hazard assessment for the job

Wear eye protection 100% of the time while working for all trades. Wear eye protection where task requires in Custodial Services

Wear appropriate footwear to work. Supportive work shoes, no open toed shoes, sneakers / tennis shoes are discouraged.

Wear hard hat anytime working overhead, anytime there is an overhead hazard, mechanical spaces if there are low hanging items, equipment, etc., when visiting any jobsite or construction site

Keep current with respirator clearance and annual fit testing

Select and wear appropriate respirator and filter to control hazards

Driving and Vehicle Safety (All Employees)

Adhere to OPP Vehicle Safety Guidelines

Use of spotter while backing up if two people in vehicle

Wear seat belt as per PA Motor vehicle law

Only ride in an approved seat with a seat belt (no buckets or chairs in the back of vans)

No smoking in University Vehicles

Report all vehicle accidents immediately to you supervisor as well as any damage discovered on University vehicles

No cell phone use while driving or fueling university vehicles

Injury Reporting Process (All Employees)

Report all work related accidents to supervisor immediately or the day of occurrence

Seek medical attention from a panel provider if needed

Follow work restrictions if placed on modified duty

Supply any work ability reports to supervisor after appointments

Assist in accident investigations as needed

Provide information to prevent re-occurrence

General Ladder Safety (All Employees)

Follow safe ladder use as per the training received

Only use correct ladder for the job

Never stand on the top two steps of a ladder

Use ladder that is rated for the weight of the employee and tools

Report damaged ladders to supervisor

General Reporting of Unsafe Conditions, unsafe acts, near misses (All Employees Report any unsafe conditions to:

Supervisor

via safety report form

safety committee representative

safety office

Report unsafe acts to your supervisor

Assist with ideas for corrective actions

Report any near miss incidents to your supervisor

Provide ideas for corrective action to prevent re-occurrances

Accountability for non-compliance with applicable safety programs

Progressive Disciplinary process Verbal discussion/warning Letter of conversation Warning letter Up to and including dismissal