RESIDENCY 101RESIDENCY 101March 23, 2012

Rynn Ziller, Ed.D.Jimmy Renfro, M.Ed.Lauren Griffin, M.S.

What IS ERAS?

Electronic Residency Application Service

The online common application for most AOA and ACGME internship and residency programs.

ERAS Online Application

• Main site/login: https://www.aamc.org/students/medstudents/eras/residency/

• Other useful areas of the site: • Click on “ERAS for Residency Applicants” and

then• “Resources to Download”• Lots of great tutorials!

Costs to Consider

Be Prepared to Pay:• $85 for first 10 programs, per Match (AOA,

ACGME), per specialty* (*Class of 2012 figures).

• Goes up incrementally per program after first 10 applied ($8-15-25 each)

• Consider all travel expenses!• Estimate ~ $500 per visit

Matching Services

• NMS – National Matching Service.Used by osteopathic programs and students during osteopathic match for residency selection

• NRMP – National Resident Matching Program. Used by allopathic programs and students during the allopathic match for residency selection

• SF Match – San Francisco Matching Program. Early matching program for some Neurology and Ophthalmology residencies. This match does not utilize ERAS (but you may need ERAS for PGY-1)

What’s The Difference?

• ERAS is the application service

• NRMP, NMS & SF Match are the matching services

• You MUST register with the matching services separately in order to participate in their match

How Does ERAS Work?

• Applicants receive an electronic ‘Token’ (password) from their assigned Dean's office, and use it to access the MyERAS website.

• Applicants complete their ERAS application, select programs, assign supporting documents, and transmit their application to programs.

• Student Affairs/Career Services receives notification of completed application, and starts transmitting supporting documents:

• Transcripts (around 9/1)• Letters of recommendation (at least 3, max of 4)• Photos (ID photo can be used)• MSPE/Dean's Letters (National AAMC Date: 10/1/12 for

ACGME, 10/15/12 for AOA)

• Examining boards receive and process requests for score reports; UNTHSC cannot process these.

• Programs contact the ERAS Post Office on a daily basis to download application materials.

Components of ERAS

Direct ERAS Questions To…

1. ERAS Help Deskmyeras@aamc.org(202) 892-6264

1. Career Services ERAS Help2. Career Services ERAS Help

ERAS@unthsc.edu

Letters of Recommendation

• Career Services maintains (5 years)• Shoot for 4-6, specialty-specific• Clinical Faculty!• “Confidential” status

• Program perception!• LOR Request Form (for preceptor)• Summary Request (OrgSync)http://www.hsc.unt.edu/departments/StudentAffairs/CareerServices/ERAS.cfm

Personal Statements

• One page (appx. 650-900 words)

• Specific to your chosen specialty / career goals

• Components:• Explain your specialty choice and how you arrived at it, including a discussion of

medical school rotations, clerkships, and other experiences that helped you formulate your decision. Also, why medicine as a career?

• Describe what you are seeking in a residency program, i.e. research opportunities, academic research, etc.

• Discuss your career goals; what do you plan to do in your chosen field? How can the residency program help you achieve your goals?

• Send to Career Services for review

ERAS Timeline

• End of June/July 1, 2012 – ‘Tokens’ are distributed by Student Affairs. AAMC/ERAS has to release them. E-mail notification will come from ERAS.

• July 1, 2012 – Applicants can *begin* completion of the online common ERAS application.

• July 15, 2012 – Osteopathic programs begin accepting online applications (programs cannot view Dean’s Letters until 10/15)

• September 15, 2012 Allopathic (ACGME) programs begin receiving online applications.

• October 1, 2012MSPE/Dean’s Letter for ACGME applicants released (programs cannot view before this date).

• October 15, 2012 MSPE/Dean’s Letters for AOA applicants released (programs cannot view before this date).

ERAS Timeline (cont’d)

Anatomy of a Dean’s Letter

1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV)

2. Academic History/Academic Progress (from Transcript/Curriculum)

• Clinical Comments – Final Evaluation“Summative” rather than “Normative” comments

3. Dean’s Summary (from Interview and Profile)

Online Sample > Career Services ‘ERAS’ PageCareer Services ‘ERAS’ Page

What Can I Do Now?

• March – AugustComplete your Dean’s InterviewComplete your ‘Student Profile’ – REQUIRED

• March – April Set up meetings with Peer Advisors

• April – JulyERAS and Dean’s Letter Workshops

Peer Advisors 2012

Name Match Type Specialty Location Brad Barham ACGME Pediatrics MO

Colby Brownlee SF Match/ACGME Ophthalmology/Trans AR/TX

Jon-Michael Cline * ACGME Family/Couples * TX

John “JD” Daniels ACGME Pathology TX

Amanda Brooke Hall AOA Family TX

Melanie Lagomichos ACGME OB/GYN NJ

Michael Mayo ACGME Internal Medicine FL

Patrick Mullin ACGME Radiology/Trans SC

Josh Payne ACGMEOrthopaedic Surgery

ROME Scholar TX

Stefanie Rust ACGME Family/Emergency AR

Amby Schniers * ACGME Family/Couples * TX

Daniel Townsend ACGME Internal Medicine MN

What Can I Do Now?

• March – June Continue to work on CV & Personal Statementhttp://www.hsc.unt.edu/departments/StudentAffairs/CareerServices/http://www.hsc.unt.edu/departments/StudentAffairs/CareerServices/

• Now – July

More residency counseling with Eryn Loney/Dr. Nash

What Can I Do Now?

• April – JuneContinue to request letters of recommendation

• Request letter to be written:http://www.hsc.unt.edu/Sites/CareerServices/Documents/Requesthttp://www.hsc.unt.edu/Sites/CareerServices/Documents/Request%20for%20Letter%20of%20Recommendation_2011_final.pdf%20for%20Letter%20of%20Recommendation_2011_final.pdf

• Request for Career Services to provide feedback:https://orgsync.com/38566/forms/show/42605https://orgsync.com/38566/forms/show/42605

What Can I Do Now?

• AprilParticipate in “Class Chats” facilitated by Peer Advisors

• April – September Dean’s Letters are written – students review

Direct all questions to Career Services

Things to Remember

• Your UNTHSC “Live” account is the official mode of communication during 4th year

• Keep good records

• Always check program deadline dates

• Our goal is to respond back to you within one business day during the work week. Just keep in mind the size of the class and volume of records!

Resources and Contact Info

Jimmy Renfro Lauren Griffin

Assistant Director, Career Services Coordinator, Career ServicesEAD 116-B EAD 110-B(817) 735-2501 (817) 735-2201James.Renfro@unthsc.edu Lauren.Griffin@unthsc.edu

For CV, Personal Statement, and other ERAS help:http://www.hsc.unt.edu/departments/StudentAffairs/CareerServices/

ERAS@unthsc.edu